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Office Manager Jobs in Tucson, AZ

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  • Front Office Supervisior/Lead

    Arizona Eye Consultants

    Office Manager Job In Tucson, AZ

    Have you dreamed of working in the medical field but weren't sure where to start? Do you want to use your strong interpersonal skills to help others? Are you an organized person who likes working in a team environment? If so, a position as a Front Office Lead might be the fit for you. Front Office Leads are one of the most sought-after medical professionals, and the position allows for career growth and certification. This position is part of our leadership and management team at Arizona Eye Consultants. Join Arizona Eye Consultants to be fully trained to this exciting position and start your new career! Arizona Eye Consultants was founded in 2001 by Dr. Sean McCafferty. We are a Multi-specialty Ophthalmology/Optometry practice which includes eighteen providers. Our specialties include, glaucoma, cataract, pediatrics, and specialty contact lenses. We have over 100 employees and five locations in Tucson. Travel is required among all locations. We offer a competitive benefits package which includes, medical, dental, vision and 401k. We are the largest Ophthalmology/Optometry practice in Southern Arizona and are looking for hard working, reliable, and compassionate people to help our community. Job Summary: This individual is responsible for overview and supervision of patient in-flow and out-flow, patient education, collection of fees, and supervision of the front office, including training, and providing a daily schedule to the physician(s) and administrator. Education and Experience: High school diploma or equivalent. Five years' experience in supervision of front office operations. Demonstrable skills in motivating and training professional staff. Essential Skills and Abilities: Demonstrated experience in a supervisory role. Knowledge of applicable financial and clinical functions. RESPONSIBILITIES: Makes weekly schedules for the front office. Trains and supervises front office staff (check-in, check-out, and appointment secretary). Manages check-in, check-out, and office schedules. Coordinates with clinical supervisor to ensure a smoothly running office. Reports daily report to physician and practice administrator concerning the daily schedule, proposing solutions to any scheduling challenges and reporting on no-shows. Prepares a weekly status report regarding front office performance, proposing solutions to any challenges being faced. Prepares front office payroll information, and time card edits. Manages end of day balances for assigned office. Provides back-up to front office staff.
    $60k-102k yearly est. 15d ago
  • School Office Manager

    Leona Group Schools 4.0company rating

    Office Manager Job In Tucson, AZ

    Job Details Alta Vista High School - Tucson, AZ Full Time $47,000.00 - $55,000.00 Salary/year AMDescription Leona Group Schools are a group of schools ranging from Preschool to High School uniquely designed for their communities. Schools meet each child where they are, responding to their unique circumstances and addressing their academic, social, and emotional needs. Our schools are more than teams of effective educators - we are mentors, advisors, and caring adults for our students, guiding them to take control of their learning and lives. Our schools are focused on creating meaningful relationships with families and collaborating with community-based organizations, providing opportunities and resources that increase our students' safety, stability, and success. Are you a passionate educator ready to find your place on our dedicated team? Join our team of educators at one of our unique campuses across Arizona and decide where you will make a difference! SUMMARY Administer school office functions including student data management, office procedures, and other clerical tasks in support of school administration, in accordance with Leona Group Schools standards. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Maintain accurate and complete student records including hard-copy records. Enter data to student data management systems, department-specific records, and others. As required by the state and/or authorizer/sponsor, perform data entry for state reporting purposes. Generate and review reports for quality control purposes. Trouble-shoot and resolve problems. Provide regular reports to Leader, Board, corporate office, or others as directed, on topics such as enrollment, attendance, school programs or events, etc. Ensure procedures are in place to ensure the confidentiality of student records. Analyze and organize and direct office operations, procedures, and work flow and take appropriate action in accordance with back-up office operations staff to ensure that school and management company procedures are properly implemented. Provide training or support to other office staff, if applicable. Make recommendations for improvement in school and office operations to School Leader. Remain aware of authorizer, state and federal compliance expectations and their impact on the schools standing. Record and report on student and staff attendance data. Assist with office clerical duties as needed including switchboard, reception, typing, making announcements, mail distribution, greeting visitors, and others. Assist with scheduling substitute teachers. Serve as liaison to building maintenance/property manager if applicable. Order general office and school supplies; and generate process all check requests, and expense reports, purchase orders and other documents for Leader approval in a timely fashion via appropriate procedures. Interact with corporate support departments to identify and resolve problems; inform School Leader of concerns. Assist with facility security through coordination of office keys, passcards, equipment, or other items. Process clerical and personnel records to insure completeness, accuracy, and timeliness. Work with Human Resources department on procedures, initiatives such as annual benefits enrollment processes, new employee orientation, staff training and professional development, etc. Process clerical and personnel records to insure completeness, accuracy, confidentiality and timeliness. Review school payroll on a timely basis and prepare for Leader approval. Coordinate new hire processing; as requested, may prepare documentation of personnel actions for Leader approval; maintain local personnel files. Check-in/distribute supply orders. Assist in ensuring accurate fixed asset inventory records. Assist in coordination of social functions and other school meetings. Maintain and reconcile petty cash and school checking account. Administer first-aid and/or medications as permitted by parent/guardian authorization. Manage school document retention and destruction compliance as outlined by state archives. May serve as coordinating liaison for school volunteers to including Parent-Teacher organizations. Other duties as assigned. Qualifications EDUCATION & EXPERIENCE (positions in this class typically require): Good general business writing and math skills as acquired through college coursework or equivalent training and experience. Strong proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Google, as acquired through 3 or more years work experience. Accurate alphanumeric data entry skills; familiarity with school management software programs; prior experience in a public school setting helpful but not required. Demonstrated success in implementing school and business office procedures as acquired through prior work experience. Evidence of proficiency in organizing projects and meeting multiple concurrent deadlines while successfully managing ongoing administrative work with frequent interruptions. Superior customer service skills; able to properly address internal and external customers in person, by phone, in writing and in email. Evidence of successful experience in student and parent relations. Ability to work as a team member to accomplish multiple complex and time-sensitive tasks. Demonstrated ability to function independently in the coordination of the responsibilities of a school office setting and in the frequent absence of the supervisor. Demonstrated ability to properly safeguard the confidentiality of student, staff and school data as well as office communications, activities and decisions. May be required to travel, including occasional overnight travel, to attend training and authorizer/sponsor mandated events. Possession of - or able to attain - a valid IVP Arizona Fingerprint Clearance Card PHYSICAL REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. The Leona Group is an equal opportunity employer with a continuing policy to ensure that fair and equal employment opportunities are extended to all persons without regard to race, religion, color, sex, age, national origin, or disability.
    $47k-55k yearly 3d ago
  • Entry Level Receptionist/ Office Manager

    Dabella 4.1company rating

    Office Manager Job In Tucson, AZ

    Description We are currently hiring an Office Manager to help manage our fast-paced environment, create a consistent positive customer experience for our clients, as well as drive productivity for their respective region. This position is critical for the overall success of the branch and offers the opportunity to build influence company-wide.Why DaBella?DaBella is the fastest-growing home improvement company in the United States. We have a total of 51 branches across the nation, and are continuing to open new locations every year! Our vision is to care for families and care for homes; while striving to transform home improvement services across the county! When you join the DaBella Family, you'll experience a shared dedication to a greater goal, and an opportunity to be part of a future-focused team of innovative leaders.Status: Full-Time - Monday through Friday.Compensation: $22.00 - $24.00 HourlyJob Responsibilities: Collaborate with vendors, sub-contractors, customers, and sales team members Oversee multiple projects at a time to ensure project deadlines and quality standards are met Coordinate office supply orders and vendor management Process deposits and final payments for projects assigned Serve as the initial point of contact for all visitors Provide general clerical and administrative support Qualifications: Strong organizational and time management skills Ability to independently manage multiple priorities and deadlines Must be well-organized, accurate, and detail-oriented Excellent written and verbal communication skills Comfortable interacting with all levels of leadership Benefits:Employees and their families are eligible to enroll in: Medical, Dental, and Vision Health Savings Account (HSA) Company Sponsored Life Insurance Supplemental Life Insurance Long-term and short-term disability Accident protection Employee assistance program - access to counseling services and other tools to improve work/family/life balance Pet Insurance for your furry family member 401k plan Additional Insurance Programs including: UHC Rewards Rally Health One Pass Select (gym membership subscription) Additional Perks: VPTO (Volunteer paid time off) year-round incentives to give back to your local community Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences Relocation opportunities to other branches across the nation Each DaBella Employee receives: 80 hours of Paid Time Off annually with incremental increases 6 paid holidays during a calendar year effective day one of employment **This is an IN-OFFICE role**For more information, please visit DaBella.us
    $22-24 hourly 8d ago
  • Front Office Manager

    Contact Government Services

    Office Manager Job In Tucson, AZ

    Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week. * The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight. * The individual must be confident in their interactions and possess a professional demeanor and work ethic. * The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered. * Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc. * Setup and initiate hybrid meetings * Coordinate with IT to resolve equipment technical issues * Make travel arrangements using the E2 application (training provided) * Reconcile travel expenses for Senior Management using the E2 application * Be available to make travel adjustments in the E2 application as needed after travel has commenced * Answer and direct incoming calls to appropriate parties * Coordinate site events with dignitaries as needed * Coordinate scheduling with inside/outside parties * Direct correspondence to appropriate parties * Organize workload, processes, physical objects and spaces as needed * Schedule appointments * Communicate on behalf of Senior Management as needed Qualifications: * At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys * Experience interacting with the public via phone or the front desk * Experience ordering and maintaining documents * Exceptional phone etiquette * Experience operating a multiline phone system * Experience reviewing written text for typographical consistency, grammar and spelling. * Experience or skill managing day-to-day operations of a high-level office * Experience in office organization or non-specialized business operations * Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook * Experience supervising and directing other office support staff as needed * Ability to learn new applications * Must be a self-starter, quick learner, resourceful and take initiative * Exceptional oral and written communication skills are required * Undergraduate degree required. Ideally, you will also have: * Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $89,301.33 - $114,816 a year
    $34k-47k yearly est. Easy Apply 60d+ ago
  • Business Office Manager

    Avista Senior Living Management

    Office Manager Job In Tucson, AZ

    Job Details Experienced Tucson, AZ Full Time High School $50,000.00 - $55,000.00 Salary/year None Day Admin - ClericalDescription Avista Senior Living in Tucson AZ is seeking a full time BUSINESS OFFICE MANAGER. The Business Office Manager serves as the engine that keeps our community running effectively by providing the clerical, bookkeeping, budgeting, financial reporting, human resources and accounting support to our leadership team, and to our associates and residents who call the community their home. In this role as a Business Office Manager, you will work closely with the Executive Director to create an efficient operation by assisting with the recruitment and selection of associates, maintaining accounts receivable and billing operations, processing purchase orders, setting up and maintaining all vendor files and communications, and providing support to each department in meeting their operating budget goals for the year As the Business Office Manager you will also set up and maintain all resident and employee files in accordance with regulations and policies, manage all petty cash transactions and reimbursements, be responsible for all computer systems and program operations such as AP/Payroll/Billing/Work Orders, etc., in addition to supervising the concierge and security associates on our team. This is a critical role within the community leadership team, and allows for the opportunity to create a dramatic and positive impact on our residents' ability to live an active, vibrant life! This position is FULL TIME, Monday-Friday 8:30-5:00pm schedule. APPLICANT MUST HAVE OFFICE EXPERIENCE. SENIOR LIVING EXPERIENCE DESIRED. Benefits: Competitive Pay with bonus structure Health, dental, and life insurance Employee assistance program PTO & sick leave Fabulous co-workers who respect and honor one another Professional development opportunities The right Business Office Manager candidate will also have: Strong computer skills including proficiency with Microsoft Office and the ability to quickly master new applications. Prefer an applicant who is familiar & has had experience with Point Click Care. Strong organizational skills with the ability to manage multiple priorities. Excellent written communication skills including proper grammar and professional writing. Excellent verbal communications skills with the ability to interact with associates at all levels and a wide range of business partners. Strong customer orientation to older adults. Positive attitude, enthusiasm and energy. Ability to effectively communicate in English. Qualifications Qualifications: Experience in customer service is highly desired Previous office mangagment experience. specifically in an assisted living, healthcare setting. Strong computer skills and knowledge Previous experience managing payroll and budgets Polished and professional appearance and demeanor Upbeat and positive team player attitude Strong judgment and solutions-oriented Proactive customer service approach
    $50k-55k yearly 4d ago
  • PeriOp Office Manager FT Days

    Tenet Healthcare Corporation 4.5company rating

    Office Manager Job In Tucson, AZ

    Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special. When you join our team, you're not just stepping into a job - you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey. Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact. If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world - one patient at a time. Let your career find its purpose here at Carondelet. Business Office Manager FT Days Position Summary Organizes and supervises daily operations of Business Office. Plans, organizes, and coordinates all aspects of QC Analyst and Reconciliation Coordinator/Cashier. Maintains thorough knowledge of Collection/Billing Law. Develops structure, manages and maintains data, conducts data flow retrieval and system analysis, and researches and resolves problems. Coordinates month end process. THE BUSINESS OFFICE MANAGER FT DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE. MINIMUM EDUCATION: High School Diploma or equivalent GED. EXPERIENCE: Required: Supervising, management skills in troubleshooting, and excellent customer service skills. Preferred: hospital billing or Business Office, Excel and Word, and knowledge of collection procedures. #LI-JD2 **********
    $41k-56k yearly est. 11d ago
  • Office Supervisor

    Jth Tax LLC

    Office Manager Job In Tucson, AZ

    Job Title: Office Supervisor, Managed Operations Department/Business Unit: Managed Operations Reports to: District Manager, Managed Operations Status: Seasonal FLSA Status: Non-Exempt The Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to the District Manager, the Office Supervisor is responsible for ensuring efficient operations, maintaining compliance, and delivering an exceptional customer experience. Responsibilities/Duties Office Operations Management Manage the daily operations of the tax preparation office, ensuring adherence to company policies, procedures, and quality standards Monitor office performance metrics, including revenue, productivity, and customer satisfaction, implementing strategies to improve efficiencies Oversee staffing and scheduling, ensuring adequate coverage and optimal utilization of tax preparers and support staff Maintain a clean, organized, and professional office environment, ensuring compliance with health and safety regulations Coordinate and execute marketing initiatives for the designated office. Staff Supervision and Development Recruit, train, and develop office staff, fostering a culture of customer service and continuous improvement Provide ongoing coaching, feedback, and performance management to tax preparers and support staff Conduct regular meetings and training sessions to ensure staff knowledge and skills remain up-to-date Promote employee engagement, recognition, and career development opportunities Customer Service Excellence Ensure exceptional customer service is delivered consistently, addressing customer inquiries, concerns, and complaints in a timely and professional manner Monitor customer feedback and implement strategies to enhance the overall customer experience Maintain a thorough understanding of Liberty Tax's products and services to effectively assist customers and promote additional offerings Compliance and Quality Assurance Ensure strict adherence to all applicable laws, regulations, and company policies within the office Conduct regular quality assurance checks on tax returns and client documentation to maintain high standards and minimize errors Identify and mitigate operational risks, implementing appropriate controls and corrective actions Maintain accurate and compliant records, preparing reports as required Financial Management Manage office budgets, closely monitoring financial performance and implementing cost-saving measures as needed Ensure accurate and timely reporting of financial data and adherence to accounting practices Implement strategies to drive revenue growth and profitability for the office Qualifications: Strong leadership, decision-making, and problem-solving abilities Excellent customer service and interpersonal skills Proficient in office management, budgeting, and financial reporting Extensive knowledge of relevant tax laws, regulations, and industry best practices Familiarity with tax preparation software and office productivity tools Education and Experience Associate's degree in business administration, Accounting, or a related field; bachelor's degree preferred or the equivalent through a combination of education and related work experience. 3+ years of experience in a supervisory or managerial role, preferably within the tax preparation or financial services industry Physical Requirements Position requires working at a desk for periods of time. Position may require lifting objects up to 20lbs. Work Environment The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. Employee Acknowledgement This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions. While this list is intended to be an accurate reflection of the current job, Liberty Tax Service reserves the right to revise the functions and duties of the job or to request that additional or different tasks be performed. Liberty Tax Service is an equal opportunity employer.
    $37k-55k yearly est. 1d ago
  • Office Manager

    Joyful Jobs

    Office Manager Job In Tucson, AZ

    Joyful Jobs is recruiting on behalf of Kerrie Sivilli Tax and Accounting in the search for an Office Manager. We are a family-owned accounting firm (two generations), known for our loyalty and the thorough work we provide. Our clients trust us to do what we say we will do, and we enjoy working with those who appreciate our sincere, direct, and analytical approach to solving their tax and accounting needs. The Office Manager will play a key role in supporting our accounting staff and ensuring an excellent client experience. Key Responsibilities: Maintain and manage client relationships through direct communication and timely responses Handle billing and accounts receivable, including sending invoices through Clover Assist accountants with bookkeeping tasks, including data entry, logging information, pulling files, and some basic bookkeeping/administrative support for bookkeeping clients Manage the flow of incoming and outgoing client documents, ensuring accurate tracking and organization Oversee the client experience for in-person appointments, ensuring a welcoming and professional environment Troubleshoot client issues as they arise, particularly with technology such as our client portal Ensure extreme attention to detail in all administrative tasks, prioritizing workload and multitasking as necessary Manage document signatures and approvals through digital tools Provide regular updates on calls, mail, and tasks, particularly during peak periods and when the firm's leadership is out of the office Required Skills and Qualifications: A minimum of two years of experience in a professional office environment, preferably in an accounting firm Proficiency in Microsoft Outlook, Excel, and Word Strong familiarity with client portal systems or willingness to learn accounting-specific platforms Experience with bookkeeping software such as QuickBooks Online (QBO) is highly desirable Excellent written and verbal communication skills Ability to manage multiple tasks with extreme attention to detail Strong problem-solving skills, particularly related to technology and client interactions Associates or Bachelor's degree is a plus but not required Work Schedule and Policies: The position is fully in-person due to data security policies Standard work hours of 8:30a-5p (8:30-6p during tax season), with flexibility for occasional personal appointments Anticipate required overtime during tax seasons (mid-January to mid-April and September to mid-October) 10 Saturday work days required during tax season Enjoy a four-day workweek from May through December Must be available to maintain daily operational updates when leadership is out of the office Compensation and Benefits: Competitive hourly pay ($20-23/hr) with expected overtime during peak seasons Fully paid comprehensive health, dental, and vision insurance available for employee, along with a retirement plan with employer match Generous PTO policy, including 10 days of PTO plus additional days beyond standard holidays (e.g., the Friday after Thanksgiving, Christmas Eve, and the day after tax season ends) Potential for annual bonuses after tax season Collegial, collaborative, and inclusive work environment If you are an organized, detail-oriented professional with a knack for technology and a passion for client service, we'd love to meet you! Apply now to join our growing team at Kerrie Sivilli Tax and Accounting. Additional Information All your information will be kept confidential according to EEO guidelines.
    $20-23 hourly 21d ago
  • PeriOp Office Manager FT Days

    Facility 238

    Office Manager Job In Tucson, AZ

    Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special. When you join our team, you're not just stepping into a job - you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey. Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact. If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world - one patient at a time. Let your career find its purpose here at Carondelet. Business Office Manager FT Days Position Summary Organizes and supervises daily operations of Business Office. Plans, organizes, and coordinates all aspects of QC Analyst and Reconciliation Coordinator/Cashier. Maintains thorough knowledge of Collection/Billing Law. Develops structure, manages and maintains data, conducts data flow retrieval and system analysis, and researches and resolves problems. Coordinates month end process. THE BUSINESS OFFICE MANAGER FT DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE. MINIMUM EDUCATION: High School Diploma or equivalent GED. EXPERIENCE: Required: Supervising, management skills in troubleshooting, and excellent customer service skills. Preferred: hospital billing or Business Office, Excel and Word, and knowledge of collection procedures. #LI-JD2
    $31k-47k yearly est. 4d ago
  • The Institutional Coordinator - GME Manager

    El Rio Health 4.0company rating

    Office Manager Job In Tucson, AZ

    Schedule: Monday - Friday 8am - 5pm with occasional travel, evenings, weekends JOB PURPOSE: The Designated Institutional Official (DIO) & Director of Medical and Health Profession Education for El Rio Health a Sponsoring Institution for ACGME-accredited Graduate Medical Education (GME) programs is appointed by the El Rio Health Chief Executive Officer with consent and approved by the El Rio Health Board of Directors. The DIO has the authority and responsibility for the oversight and administration of the Sponsoring Institution's programs and responsibility for assuring compliance with Accreditation Council for Graduate Medical Education (ACGME) Institutional, Common, and specialty-specific Program Requirements and other applicable professional, educational, accreditation, and regulatory standards. In addition, DIO responsibilities will oversee all the program directors for the psychiatry, family medicine, APRN residency programs, administrative staff, SAAHEC staff, all clinical rotations within the organization, and provide direct patient care. Essential Job Functions: * Provides administrative oversight and educational guidance for all GME programs sponsored by or operated at El Rio Health. * Develops and obtains legal approval of a standard resident contract for trainees in all El Rio Health GME programs. * Signs contracts for each trainee, regardless of funding source. * Reviews information and assures that all documents required by ACGME, El Rio Health GME Program(s) (El Rio Health GME), and other GME regulatory and accreditation agencies related are submitted in a complete, accurate, and timely manner. * Reviews and cosigns all program information forms, applications, requests, and other documents or correspondence submitted to the ACGME by program directors that either address program citations or request major changes in El Rio Health GME programs. * Establishes and implements procedures to gather requisite data, reviews information and utilizes GME data to inform El Rio Health strategic and other organizational planning processes. * Establishes and implements GME institutional policies and procedures. * Works directly with the GME Office on program and resident matters. * Meets as needed with program directors. * Meets as needed with residents/fellows regarding GME concerns. * Participates in funding and position negotiations with affiliated hospitals/entities. * In cooperation with the Program Directors and the GMEC, prepares and obtains approval of annual operating and capital budgets for GME programs. * Prepares budgets for approval, including those for funding or implementation of programs related to this department. * Controls expenses by gathering and submitting budget information, scheduling expenditures, monitoring variances, and implementing corrective actions. * Coordinates the development and implementation of budgetary control systems record keepings systems, or other administrative control processes. * Coordinates activities of the GME Office and supervises staff assigned to the GME. * Presides over Graduate Medical Education Committee (GMEC) meetings as Chair. * Assists GMEC in fulfilling its duties as specified in its Scope and Authority. * In event of the absence of the DIO, the Vice Chair - GMEC is designated to perform the functions of the DIO. * Additional responsibilities include, supervises the development standards for resident physician, faculty, program director recruitment, employment, and medical practice standards. * Confirms hospital and health care delivery facilities arrangements and policies. * Maintains active staff status and appropriate credentialing/privileging per hospital staff bylaws as appropriate. * Ensures compliance with medical staff bylaws, rules, policies and procedures and regulations on their assigned unit * Develops and/or monitors the quality of care rendered to El Rio Health patients within this department. * Provides medical input to the Board of Directors for its evaluation for El Rio Health effectiveness and * future development of its medical education programs. * Establishes a medical management structure to ensure the continued delivery of effective, efficient and * quality health care to El Rio Health's enrolled population. * Works with the CEO and other senior leadership staff to effectively integrate learners into the operations of El Rio Health * Develops, implements, and evaluates all provider related EL Rio Health sponsoring institution accreditation programs. * Assists in the resolution of patient grievances and complaints. * Accomplishes staff results by communicating job expectations; plans, monitors, coaches, develops, and * disciplines staff, as necessary. * Analyzes department operations to evaluate performance of the department or its staff in meeting. * objectives or to determine areas of potential cost reduction, program improvement, or policy change. * Prepares executive summaries as a member of senior leadership of the status and implementation plans. * of programs, services, and quality initiatives. * Confers with board members, organization leaders, or staff members to discuss issues, coordinate. * activities, or resolve problems. * Implements corrective action plans to solve organizational or departmental problems. * Presides over or serves on boards of directors, management committees, or other governing boards, related to medical education. * Negotiates or approves contracts or agreements with community education partners. * Interprets and explains policies to organizations, government, board of directors, and any other additional. * stakeholders. * Creates a work environment of professional practice by encouraging innovation and collaboration. actualizing human caring, eliciting commitment to excellence, demonstrating a respect for diversity. * Maintains professional relations by facilitating open channels of communication with other organizational. leaders, other departments, physicians, and ancillary personnel to promote excellence in service. * throughout the organization. * Contributes to organizational effectiveness by identifying short-term and long-range issues that must be. addressed, providing information and commentary pertinent to deliberations, recommending options and courses of action; implementing directives. * Establishes strategic goals by gathering pertinent business, financial, service and operations information. * identifying and evaluating trends and options, chooses a course of action, and evaluates outcomes. * Maintains a clean, safe, and hygienic work environment in compliance with all Policies and Procedures including but not limited to work areas, workstations, examination rooms, hand washing, infection prevention and control etc. for this position. * Demonstrates an understanding of and proficiency with the application of all compliance and reporting requirements respective to Joint Commission Certification (JCC) standards. Minimum Education and Experience: * Doctor of Medicine or Doctor of Osteopathy degree from an accredited college or university. * Eight (8) years' grant administration, management or research experience; preferably in a healthcare environment. * Five (5) years' management experience in a university, medical school, or complex academic health center environment If applicable, equivalent combination of education and experience may be considered, and must be directly related to the functions and responsibilities of the job. Required Licenses, Certifications, and Registrations: * Must hold a valid active and unrestricted medical license from the State of Arizona. * Be board certified and maintain certification without interruption. * Have completed an accredited residency program in any specialty. * Must obtain and maintain current certification in Basic Life Support (BLS) for health care providers. * Level I fingerprint clearance card: current valid and in good standing or have applied for it within seven working days after beginning employment. * Employees in this position are required to have reliable transportation that can meet any operational reassignments of the organization during the workday. If an employee is driving during work hours, the employee is required to possess a valid driver's license and must be in compliance with Arizona vehicle insurance requirements. Preferred Education, Experience, Skills, Abilities: * Bilingual (English/Spanish) with the ability to speak, read and write in both languages. Reasonable accommodations may be made to enable individuals with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices to perform the essential functions of the job. El Rio Health does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors. El Rio Health requires all employees to have a Level One Fingerprint Clearance card. A.R.S. 36.425.03. If the prospective employee does not possess this prior to hire, fingerprint application must be completed within 7 days post hire. Level One (1) Non-IVP Fingerprint Clearance card must be received within 30 days after applying for the fingerprint card. All employees are strongly recommended to obtain COVID 19 and maintain vaccination status (i.e., as recommended by CDC and/or other public health agencies) to include an Influenza vaccination. Personnel who decline to receive COVID 19 and/or flu vaccination per most recent CDC recommendations will be recommended to wear a facemask while in an El Rio Health facility, including both clinical and non-clinical areas from November 1 to April 30 (subject to change depending on viral activity). Subject to exemptions and accommodations when required by law. All employees are required to undergo drug testing prior to employment and will be subject to post-accident, reasonable suspicion, return to duty and follow up drug and alcohol testing in compliance with Federal and State regulations for alcohol and controlled substance testing. Employees in positions holding responsibility for the safety and welfare of others will also be classified as safety sensitive. El Rio Health is a non-profit 501(c)(3) Federally Qualified Health Center (FQHC) and abides by all applicable federal Drug-Free Workplace standards. El Rio Health is an equal opportunity employer. Other details * Job Family Director * Pay Type Salary * Required Education License Apply Now
    $25k-47k yearly est. 3d ago
  • Office Manager

    Helzberg Diamonds Headquarters 4.2company rating

    Office Manager Job In Tucson, AZ

    The Office Manager in a Helzberg Diamonds retail store manages the daily operations of the office by providing guidance and leadership necessary to assist the store in achieving sales and profit goals. Key responsibilities include: * Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures * Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging) * Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals * Achieving personal sales and extended warranty goals by working on the sales floor * Assist Store Manager in recruiting, interviewing and hiring top talent The ideal candidate will possess: * High school diploma or equivalent * One to three years of retail office experiences * Previous supervisory experience * Ability to sell in a commission environment * Experience using a PC or POS system or other computer keyboard is required * Strong communication and organizational skills required * Must be available to work a flexible schedule, including evenings, weekends and holidays
    $26k-36k yearly est. 60d+ ago
  • Box Office Coordinator

    ASM Global

    Office Manager Job In Tucson, AZ

    Essential Duties and Responsibilities: include the following. Other duties may be assigned * Create, manage, and audit ticketed events by maintaining contact with promoters, event coordinators and processing event files, * Must be proficient with Ticketmaster ticketing system and Fanuser ticket scanning system * Work directly with Event Management team and promoters to establish accurate computer requirements for multimedia video display. Assists in programming, monitoring and updating on-site LED Video boards. * Assists in maintaining the Convention Center web event calendar. * Opens and closes the Convention Center ticket office by auditing the safe, assigning banks, teller codes, and special duties. * Verifies ticket sales and individual ticket seller's cash and credit cards, printing nightly reports from ticking system, and creating finance reports to reflect ticket office sales. * Verify deposits for Finance & Parking departments. * Balance ticket office sales to ticket office deposit. Prepare daily TCC deposit and reports. * Compare actual seating arrangements on day of event to ticket sales map. Process any necessary seat relocations and communicate relocations to ushering staff. * Prepares and distributes daily ticket office reports, produces maps and audits on event days, provides special reports and audits for promoters. * Maintain change fund for Ticket Office by verifying and balancing cash daily, ordering cash and re-depositing cash as required. Confirm, order, and verify cash advances for promoters. * Processes requests for tickets from promoters or management, group sales, and consignment sales. * Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors. Supervisory Responsibilities: Will assist Box Office Manager in the direction and coordination of the Box Office staff. Will carry out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibility includes interviewing, hiring, and training employees; planning, assigning and directing work. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience * High School diploma, G.E.D., or equivalent required * College Degree preferred * At least two years' experience handling money and other forms of payment * At least two years of ticketing/Ticket Master experience preferred * Knowledge of supervisory principles and practices * Able to coordinate and schedule staff * Knowledge of problem-solving techniques * Demonstrated public relations skills Skills and Abilities * Excellent communication, organizational, and interpersonal skills required. * Ability to prioritize multiple projects. * Excellent customer service and problem-solving skills required. * Professional presentation, appearance, and work ethic. * Ability to work evenings, weekends, and some holidays when a show day in addition to normal box office hours as needed. Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Excel and have a strong computer skills. Experience in computerized ticket systems preferred. Certificates, Licenses, Registrations No certifications are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle and count coins and currency. Specific vision abilities required by this job include close vision. Must be able to maneuver around the facility (ies), at times, walking and/or standing up to 8-10 hours daily. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM - Tucson Convention Center 260 S. Church Ave. Tucson, AZ 85701 Applicants that need reasonable accommodations to complete the application process may contact ************. ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor
    $32k-42k yearly est. 22d ago
  • Box Office Coordinator

    Asmglobal

    Office Manager Job In Tucson, AZ

    Essential Duties and Responsibilities: include the following. Other duties may be assigned Create, manage, and audit ticketed events by maintaining contact with promoters, event coordinators and processing event files, Must be proficient with Ticketmaster ticketing system and Fanuser ticket scanning system Work directly with Event Management team and promoters to establish accurate computer requirements for multimedia video display. Assists in programming, monitoring and updating on-site LED Video boards. Assists in maintaining the Convention Center web event calendar. Opens and closes the Convention Center ticket office by auditing the safe, assigning banks, teller codes, and special duties. Verifies ticket sales and individual ticket seller's cash and credit cards, printing nightly reports from ticking system, and creating finance reports to reflect ticket office sales. Verify deposits for Finance & Parking departments. Balance ticket office sales to ticket office deposit. Prepare daily TCC deposit and reports. Compare actual seating arrangements on day of event to ticket sales map. Process any necessary seat relocations and communicate relocations to ushering staff. Prepares and distributes daily ticket office reports, produces maps and audits on event days, provides special reports and audits for promoters. Maintain change fund for Ticket Office by verifying and balancing cash daily, ordering cash and re-depositing cash as required. Confirm, order, and verify cash advances for promoters. Processes requests for tickets from promoters or management, group sales, and consignment sales. Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors. Supervisory Responsibilities: Will assist Box Office Manager in the direction and coordination of the Box Office staff. Will carry out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibility includes interviewing, hiring, and training employees; planning, assigning and directing work. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience High School diploma, G.E.D., or equivalent required College Degree preferred At least two years' experience handling money and other forms of payment At least two years of ticketing/Ticket Master experience preferred Knowledge of supervisory principles and practices Able to coordinate and schedule staff Knowledge of problem-solving techniques Demonstrated public relations skills Skills and Abilities Excellent communication, organizational, and interpersonal skills required. Ability to prioritize multiple projects. Excellent customer service and problem-solving skills required. Professional presentation, appearance, and work ethic. Ability to work evenings, weekends, and some holidays when a show day in addition to normal box office hours as needed. Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Excel and have a strong computer skills. Experience in computerized ticket systems preferred. Certificates, Licenses, Registrations No certifications are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle and count coins and currency. Specific vision abilities required by this job include close vision. Must be able to maneuver around the facility (ies), at times, walking and/or standing up to 8-10 hours daily. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM - Tucson Convention Center 260 S. Church Ave. Tucson, AZ 85701 Applicants that need reasonable accommodations to complete the application process may contact ************. ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor
    $32k-42k yearly est. 9d ago
  • School Site Office Manager - ES, K-8, MS, HS (Effective 2025-2026 SCHOOL YEAR)

    Tucson Unified School District 4.2company rating

    Office Manager Job In Tucson, AZ

    Provides office support and manages the activities of office personnel for a TUSD school. Serves as a resource to office personnel and District staff regarding school policies and procedures. MINIMUM REQUIREMENTS Five (5) years experience in a business/school office OR Associate's degree in a related field AND Three (3) years experience in a business/school office Experience with bookkeeping and/or accounting practices and principles Proficient Computer Skills using word processing, spreadsheet and database programs (Microsoft Office) Verbal & written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Supervisory Experience Extensive customer service experience. ADDITIONAL REQUIREMENTS AFTER HIRE FBI fingerprint background check. Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization. COMMENTS This position will have a start date ON OR AFTER May 26th, 2025 Effective: 2024-2025 SCHOOL YEAR Location: Bonillas Basic Curriculum Magnet School - 17th St & Swan Area Classification: White Collar FTE: 1.0 - 8 hours per day Work Calendar: 12 month Positions less than 30 hours per week are not eligible for district benefits. Internal candidates will transfer at a rate commensurate with their bargaining unit language. For more information on salary schedule, please reference the Employee Agreements Webpage. Tucson Unified School District is committed to a policy of nondiscrimination based on disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin.
    $26k-33k yearly est. 16d ago
  • Office Supervisor

    Liberty Tax Service 3.8company rating

    Office Manager Job In Tucson, AZ

    Job Title: Office Supervisor, Managed Operations Department/Business Unit: Managed Operations Reports to: District Manager, Managed Operations Status: Seasonal FLSA Status: Non-Exempt The Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to the District Manager, the Office Supervisor is responsible for ensuring efficient operations, maintaining compliance, and delivering an exceptional customer experience. Responsibilities/Duties Office Operations Management * Manage the daily operations of the tax preparation office, ensuring adherence to company policies, procedures, and quality standards * Monitor office performance metrics, including revenue, productivity, and customer satisfaction, implementing strategies to improve efficiencies * Oversee staffing and scheduling, ensuring adequate coverage and optimal utilization of tax preparers and support staff * Maintain a clean, organized, and professional office environment, ensuring compliance with health and safety regulations * Coordinate and execute marketing initiatives for the designated office. Staff Supervision and Development * Recruit, train, and develop office staff, fostering a culture of customer service and continuous improvement * Provide ongoing coaching, feedback, and performance management to tax preparers and support staff * Conduct regular meetings and training sessions to ensure staff knowledge and skills remain up-to-date * Promote employee engagement, recognition, and career development opportunities Customer Service Excellence * Ensure exceptional customer service is delivered consistently, addressing customer inquiries, concerns, and complaints in a timely and professional manner * Monitor customer feedback and implement strategies to enhance the overall customer experience * Maintain a thorough understanding of Liberty Tax's products and services to effectively assist customers and promote additional offerings Compliance and Quality Assurance * Ensure strict adherence to all applicable laws, regulations, and company policies within the office * Conduct regular quality assurance checks on tax returns and client documentation to maintain high standards and minimize errors * Identify and mitigate operational risks, implementing appropriate controls and corrective actions * Maintain accurate and compliant records, preparing reports as required Financial Management * Manage office budgets, closely monitoring financial performance and implementing cost-saving measures as needed * Ensure accurate and timely reporting of financial data and adherence to accounting practices * Implement strategies to drive revenue growth and profitability for the office Qualifications: * Strong leadership, decision-making, and problem-solving abilities * Excellent customer service and interpersonal skills * Proficient in office management, budgeting, and financial reporting * Extensive knowledge of relevant tax laws, regulations, and industry best practices * Familiarity with tax preparation software and office productivity tools Education and Experience * Associate's degree in business administration, Accounting, or a related field; bachelor's degree preferred or the equivalent through a combination of education and related work experience. * 3+ years of experience in a supervisory or managerial role, preferably within the tax preparation or financial services industry Physical Requirements Position requires working at a desk for periods of time. Position may require lifting objects up to 20lbs. Work Environment The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. Employee Acknowledgement This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions. While this list is intended to be an accurate reflection of the current job, Liberty Tax Service reserves the right to revise the functions and duties of the job or to request that additional or different tasks be performed. Liberty Tax Service is an equal opportunity employer.
    $40k-56k yearly est. 29d ago
  • Business Manager

    PCRK Group

    Office Manager Job In Tucson, AZ

    At PCRK Group, we are dedicated to the health and well-being of our clients and team members. We prioritize creating a positive and empowering work culture that promotes personal and professional growth. Our team of talented professionals is committed to delivering exceptional service and exceeding our client's expectations. We know a team is only as strong as it's leader, so we're looking for a leader who brings out the best in everyone! Founded on our core values of People, Care, Results, and Kindness, we take care of you so you can take care of your team and clientele alike. As a Business Manager at PCRK Group, you will play a vital role in assisting and supporting the General Manager with overseeing the day-to-day operations of our clinic location. Our Business Managers: Have experience at an assistant management level Can motivate multiple employees in diverse fields Assist the Senior General Manager in all team management aspects Will have a successful track record in goal management Assist the Senior General Manager with hiring, training and promoting a positive culture Always displays a friendly, motivated, and sales driven attitude If you are a motivated Assistant Manager open to learning, challenging themselves, and engaging their team to drive performance, and continually meet or exceed company driven goals. Requirements Experienced in sales and customer service in a retail setting Experienced in training staff Retail management experience (Strongly Preferred) Strong administrative/back-office skills (Required) Benefits Compensation that includes hourly rate and bonus opportunities Excellent Medical Plans Dental & Vision Insurance Paid Time Off Comprehensive 401k package 40% discount on products Employee Referral Bonuses Free massage/skincare services monthly Location: River Road West- 3854 W River Rd, Tucson, AZ 85741 ROP: $18.00 - $21.00 Per Hour DOE + Bonus Potential About PCRK Group: PCRK Group is headquartered in Phoenix, Arizona. We own and operate 131 Massage Envy locations throughout multiple states. At the PCRK Group we take care of you so you can take care of your clients. From competitive rates to flexible schedules, consider a career with PCRK Group today! *ME SPE Franchising, LLC (“ME SPE”) is a national franchisor of independently owned and operated franchised locations. The franchisee for each individual franchised location, not ME SPE, Massage Envy Franchising, LLC (“MEF”), or any of their affiliates, is the sole employer for all positions posted for a location, and each franchisee is not acting as an agent for ME SPE, MEF, or any of their affiliates. Hiring criteria, benefits and compensation are set by each franchisee and vary by location.
    $18-21 hourly 41d ago
  • Front Office Manager

    Contact Government Services

    Office Manager Job In Tucson, AZ

    Front Office ManagerEmployment Type: Full-Time, ExperiencedDepartment: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.- The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.- The individual must be confident in their interactions and possess a professional demeanor and work ethic.- The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.- Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.- Setup and initiate hybrid meetings - Coordinate with IT to resolve equipment technical issues- Make travel arrangements using the E2 application (training provided)- Reconcile travel expenses for Senior Management using the E2 application- Be available to make travel adjustments in the E2 application as needed after travel has commenced- Answer and direct incoming calls to appropriate parties- Coordinate site events with dignitaries as needed- Coordinate scheduling with inside/outside parties- Direct correspondence to appropriate parties- Organize workload, processes, physical objects and spaces as needed- Schedule appointments- Communicate on behalf of Senior Management as needed Qualifications:- At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys- Experience interacting with the public via phone or the front desk- Experience ordering and maintaining documents - Exceptional phone etiquette- Experience operating a multiline phone system- Experience reviewing written text for typographical consistency, grammar and spelling.- Experience or skill managing day-to-day operations of a high-level office- Experience in office organization or non-specialized business operations- Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook- Experience supervising and directing other office support staff as needed- Ability to learn new applications- Must be a self-starter, quick learner, resourceful and take initiative- Exceptional oral and written communication skills are required- Undergraduate degree required. Ideally, you will also have:- Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: *******************$89,301.33 - $114,816 a year
    $34k-47k yearly est. Easy Apply 60d+ ago
  • PeriOp Office Manager FT Days

    Tenet Healthcare 4.5company rating

    Office Manager Job In Tucson, AZ

    Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special. When you join our team, you're not just stepping into a job - you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey. Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact. If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world - one patient at a time. Let your career find its purpose here at Carondelet. Business Office Manager FT Days Position Summary Organizes and supervises daily operations of Business Office. Plans, organizes, and coordinates all aspects of QC Analyst and Reconciliation Coordinator/Cashier. Maintains thorough knowledge of Collection/Billing Law. Develops structure, manages and maintains data, conducts data flow retrieval and system analysis, and researches and resolves problems. Coordinates month end process. THE BUSINESS OFFICE MANAGER FT DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE. MINIMUM EDUCATION: High School Diploma or equivalent GED. EXPERIENCE: Required: Supervising, management skills in troubleshooting, and excellent customer service skills. Preferred: hospital billing or Business Office, Excel and Word, and knowledge of collection procedures. #LI-JD2
    $41k-56k yearly est. 5d ago
  • PeriOp Office Manager FT Days

    Facility 238

    Office Manager Job In Tucson, AZ

    Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special. When you join our team, you're not just stepping into a job - you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey. Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact. If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world - one patient at a time. Let your career find its purpose here at Carondelet. Business Office Manager FT Days Position Summary Organizes and supervises daily operations of Business Office. Plans, organizes, and coordinates all aspects of QC Analyst and Reconciliation Coordinator/Cashier. Maintains thorough knowledge of Collection/Billing Law. Develops structure, manages and maintains data, conducts data flow retrieval and system analysis, and researches and resolves problems. Coordinates month end process. THE BUSINESS OFFICE MANAGER FT DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE. MINIMUM EDUCATION: High School Diploma or equivalent GED. EXPERIENCE: Required: Supervising, management skills in troubleshooting, and excellent customer service skills. Preferred: hospital billing or Business Office, Excel and Word, and knowledge of collection procedures. #LI-JD2
    $31k-47k yearly est. 14d ago
  • Box Office Coordinator

    ASM Global-SMG

    Office Manager Job In Tucson, AZ

    Essential Duties and Responsibilities: include the following. Other duties may be assigned Create, manage, and audit ticketed events by maintaining contact with promoters, event coordinators and processing event files, Must be proficient with Ticketmaster ticketing system and Fanuser ticket scanning system Work directly with Event Management team and promoters to establish accurate computer requirements for multimedia video display. Assists in programming, monitoring and updating on-site LED Video boards. Assists in maintaining the Convention Center web event calendar. Opens and closes the Convention Center ticket office by auditing the safe, assigning banks, teller codes, and special duties. Verifies ticket sales and individual ticket seller's cash and credit cards, printing nightly reports from ticking system, and creating finance reports to reflect ticket office sales. Verify deposits for Finance & Parking departments. Balance ticket office sales to ticket office deposit. Prepare daily TCC deposit and reports. Compare actual seating arrangements on day of event to ticket sales map. Process any necessary seat relocations and communicate relocations to ushering staff. Prepares and distributes daily ticket office reports, produces maps and audits on event days, provides special reports and audits for promoters. Maintain change fund for Ticket Office by verifying and balancing cash daily, ordering cash and re-depositing cash as required. Confirm, order, and verify cash advances for promoters. Processes requests for tickets from promoters or management, group sales, and consignment sales. Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors. Supervisory Responsibilities: Will assist Box Office Manager in the direction and coordination of the Box Office staff. Will carry out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibility includes interviewing, hiring, and training employees; planning, assigning and directing work. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience High School diploma, G.E.D., or equivalent required College Degree preferred At least two years' experience handling money and other forms of payment At least two years of ticketing/Ticket Master experience preferred Knowledge of supervisory principles and practices Able to coordinate and schedule staff Knowledge of problem-solving techniques Demonstrated public relations skills Skills and Abilities Excellent communication, organizational, and interpersonal skills required. Ability to prioritize multiple projects. Excellent customer service and problem-solving skills required. Professional presentation, appearance, and work ethic. Ability to work evenings, weekends, and some holidays when a show day in addition to normal box office hours as needed. Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Excel and have a strong computer skills. Experience in computerized ticket systems preferred. Certificates, Licenses, Registrations No certifications are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle and count coins and currency. Specific vision abilities required by this job include close vision. Must be able to maneuver around the facility (ies), at times, walking and/or standing up to 8-10 hours daily. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM - Tucson Convention Center 260 S. Church Ave. Tucson, AZ 85701 Applicants that need reasonable accommodations to complete the application process may contact ************. ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor
    $32k-42k yearly est. 17d ago

Learn More About Office Manager Jobs

How much does an Office Manager earn in Tucson, AZ?

The average office manager in Tucson, AZ earns between $26,000 and $56,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average Office Manager Salary In Tucson, AZ

$38,000

What are the biggest employers of Office Managers in Tucson, AZ?

The biggest employers of Office Managers in Tucson, AZ are:
  1. Tenet Healthcare
  2. Facility 238
  3. Helzberg Diamonds
  4. The Leona Group
  5. Tucson Unified School District
  6. Joyful Jobs
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