Office manager jobs in Vista, CA - 292 jobs

A premier family office in Newport Beach is seeking a Managing Director to co-lead their team. The ideal candidate will have an elite education with expertise in structuring, tax, and estate planning. Experience in public accounting and family office settings is preferred. The position offers substantial compensation of up to $1,200,000 along with a relocation package and significant growth opportunities. #J-18808-Ljbffr

Pay Information: Range 3 ($8,879.37 - $14,463.57) per month based on the 2024 Management salary schedule. Initial salary placement, promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee Collective Bargaining Agreements and Handbooks, and more information about terms and conditions of employment to include salary and benefits. Position Equivalent FTE: 1.0 FTE | Position Number: 00120584 | FLSA Status: Exempt (does not accrue overtime) | Position Type: Classified | Bargaining Unit: Management | Department: People, Culture, & Tech Services Position Overview Applications are currently being accepted for Manager, Employee Experience and Engagement in the People, Culture, and Technology Services Division of the San Diego Community College District. The position is located at the District Administrative Office in Mission Valley. Under the general direction of the Associate Vice Chancellor, Employee Relations or assigned manager, the Manager, Employee Experience and Engagement manages, supervises, and oversees the District's training and professional development, onboarding and offboarding services, retention strategies, HR Systems, and succession planning. Key administrative duties include leading the development and execution of the training and professional development programs; comprehensive project plans ensuring the timely and successful implementation of initiatives and programs; and promoting a positive and inclusive work environment through programs and initiatives that support diversity, equity, inclusion, and belonging. Desired Qualifications Master's Degree in Human Resources, Organizational Development, Business Administration, or a related field (Preferred). Certified Professional in Learning and Performance (CPLP) or similar certifications (Preferred). 5+ years of experience in employee onboarding, engagement, and experience management within a large organization. 3+ years of experience in a managerial role, with direct responsibility for staff supervision, training, and performance evaluation. Proficiency in PeopleSoft or similar HRIS systems for managing employee feedback and engagement. Advanced data analysis skills for interpreting employee feedback and organizational metrics. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and data visualization tools. Experience in diversity, equity, and inclusion (DEI) initiatives and promoting a culturally inclusive work environment. Excellent interpersonal and communication skills with the ability to build relationships and serve as a liaison across various departments and stakeholders. Demonstrated experience in training and developing staff, including providing technical guidance and performance evaluations. Proven ability to lead projects and initiatives that enhance employee experience and organizational effectiveness. Foreign Degree Evaluation Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Commitment to Diversity All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and classified professionals. Special Instructions to Applicants To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee. Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email. Complete the online application, including examples and outcomes listed within the Duties section of your Employment History; Complete responses to the Supplemental Questions, including examples and outcomes; Resume; AND, Three (3) to five (5) professional references included within the online application. Unofficial Transcripts (Optional). Unofficial Undergraduate Transcripts (Optional). Unofficial Graduate Transcripts (Optional). Foreign Degree Evaluation (Required if applicable). Licenses/Certificates/Credentials (If applicable). Tentative Timeline (Subject to Amendments) Posting: December 18 - January 08 (open until filled) First Round of Application Screening: January 12 - January 22, 2026 First Level Interviews via Zoom: Week of February 17th, 2026 Second Level Interviews In Person: February 23, 2026 Conditions of Employment Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position); Including Foreign Degree Evaluation, if applicable. Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment). Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices. Employed on an initial contract of up to two (2) years that is eligible for renewal for up to a subsequent two-year period. Employment After Retirement If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information. Employee Benefits SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment. Posting Number CL01861 How to Apply To apply, visit: ************************* #J-18808-Ljbffr

Posted Tuesday, December 23, 2025 at 5:00 AM Omega World Travel is one of the largest global travel management companies, with more than $1 billion in annual sales. We serve corporations, nonprofits, government agencies, government contractors, educational institutions, leisure travelers and more. For over 50 years, Omega World Travel has established a superb record of providing comprehensive domestic and international travel management services to organizations of all types from small businesses up to Fortune 500 enterprises. We are an independent, woman‑owned business. Omega World Travel is looking to hire an experienced Branch Office Manager to join our growing company. The Branch Office Manager will provide management for a prestigious US military travel office location. The position is located at an onsite military location in San Diego, California. Responsibilities Constantly motivating the travel consultant team to meet their performance standards Handling the recruitment, selection and retention of staff as well as staff training Communicating with travel consultants and providing encouragement, help and advice Dealing with disciplinary matters and customer complaints Managing budgets and maintaining statistical/financial records Monitoring phone systems and maintaining phone priorities, as determined by call volume Selling travel services and products Liaison with travel partners, including airlines, hotels and car rental companies Dealing with customer inquiries and aiming to meet their expectations Overseeing the smooth, efficient running of the office Required Skills Strong written and verbal communication skills Excellent customer service skills Strong leadership and team‑building skills Knowledge of GDS systems; Sabre or Apollo required Minimum of 5 years travel agency experience Omega World Travel is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national or ethnic origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, marital status, military service or veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or other legally protected status protected by applicable federal, state, or local laws and ordinances. #J-18808-Ljbffr

Experience a place of energy, passion, and excitement. A place where the joy of discovery and uncommon artistry blend to create exhilarating buying experiences-for true beauty enthusiasts. At Ulta Beauty, we're transforming the world one shade, one lash, one cut at a time. Because beauty is powerful. If you seek greater purpose-a place of vision, mission, and lived values-where voices are heard, contributions valued and recognized and growth opportunities abound, consider Ulta Beauty. Nowhere else are the possibilities quite this beautiful. GENERAL SUMMARY & SCOPE The Experience Manager (EM) is responsible for leading through Ulta Beauty's mission, vision, and values in order to develop a high‑performing team that consistently delivers top‑line sales growth in retail and services. The EM leads a team of stylists, estheticians, guest coordinators (select locations), Assistant Services Managers (select stores), Sales Managers and boutique leads. This leader is accountable for all aspects of the guest experience, retail sales, and services businesses, including salon services, boutiques, retail sales, makeup, and guest satisfaction. The EM is accountable for Net Promoter Score (NPS) and delivering an exceptional guest experience. The EM drives their business through a focus on performance (NPS, services, boutiques, makeup, and retail sales), people (guest experience and associate culture), and process (operating procedures and compliance standards). This position requires a drive for results, a passion for the beauty industry, the ability to deliver exceptional guest service, and the ability to lead, influence, and develop their team. PRINCIPAL DUTIES & RESPONSIBILITIES (Essential Job Functions) The EM is a champion of Ulta Beauty's mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned): Performance Promote a culture of accountability to meet or exceed the store's goals related to services, boutiques, retail sales, guest loyalty (including credit), payroll, omni‑channel, and retail shrink as set by Ulta Beauty for the store. Drive company profitability through operational excellence, top‑line sales growth and expense control. Leverage store forecast and payroll budgets to support with store scheduling needs and communicate the needs to the GM to maximize productivity, achieve sales and payroll goals, and complete workload on time, and within the payroll budget. Address underperforming metrics related to the store's services, boutiques, retail sales, services sales, loyalty, store visit and audit results by developing strategies using company programs, tools, and resources to improve and grow these areas of the business. Support direct reports in developing and maintaining their clientele. Perform makeup applications, skincare analysis, and product demonstrations with guests to drive sales and guest service experience. Take the initiative to stay informed regarding new and existing industry trends, products, and services during work time, and be knowledgeable about the ingredients and benefits of these trends, products, and services to better serve guests. Maintain prompt, regular attendance as the EM and hold store associates accountable to the Ulta Beauty attendance policy. People Attract, hire, retain and source a diverse team of top talent for the salon and boutiques, leveraging a variety of methods including social media platforms, and efficiently address any staffing needs and open positions for the store. Build a highly engaged team that embodies the Ulta Beauty brand through effective collaboration, open and honest two‑way communication, prioritization of work and coaching to the behaviors that will drive guest loyalty. Create an inclusive environment that inspires and encourages the growth and engagement of associates. Support all aspects of manager and associate professional development, including training, providing individualized competency‑based feedback and coaching, performance reviews, succession planning, and individual development plans to enable continuous development and drive sales performance. Regularly participate in ongoing training, including brand and category education, to enable continuous professional development and drive sales performance. Ensure direct reports regularly participate in ongoing training, including brand and category education, to enable continuous professional development and drive sales performance. Establish professional peer and brand partner relationships that foster a shared interest in collaboratively delivering on sales and service goals. Model a culture of teamwork and guest service excellence by working alongside the leadership team, establishing priorities, providing clear direction and support, and sharing best practices. Execute the Guest Engagement Leader program flawlessly through business ownership, associate coaching, and leading a helpful and friendly guest experience to drive business results across all Annual Performance Goals (APGs) metrics for the store. Process Be knowledgeable of and ensure compliance with Ulta Beauty's policies, procedures, and standards for the store, including the Infection Control Policy. Adhere to and enforce Ulta Beauty's dress code. Use the company's scheduling tool as directed to create and adjust schedules, manage attendance in‑the‑moment, and to schedule the right associates, in the right places, at the right times in order to provide an exceptional guest experience, support service sales and growth, reduce loss, ensure accurate schedules and reporting, and execute company directives. Use the company's task management tool as directed to prioritize and execute store workload, including product and marketing resets, pricing updates, inventory‑related tasks, cleaning, and replenishment. Protect company assets and minimize loss by ensuring all store standards and operating procedures are met, including workplace safety, inventory control, cash management and loss prevention. Execute day‑to‑day inventory control processes (e.g., known theft, damages, hazardous waste, inventory adjustments, product returns) and complete theft reporting as necessary. Support continuous improvement by influencing the adoption of company initiatives and technology, communicating expectations, and ensuring the execution of all store tasks. Utilize company programs, tools, and resources to drive store improvements. Regularly communicate and provide feedback to field and services leadership on business trends and opportunities, events, operational challenges, merchandise needs and competitive landscape for their store. JOB QUALIFICATIONS Education Bachelor's degree is preferred Cosmetology license and/or a cosmetology management license where required by state law Experience 2‑3+ years relevant, fast‑paced retail management work experience or other relevant work experience Financial management: success with driving top‑line sales, interpreting reporting data, managing payroll budgets, and controlling expense Cosmetology management: Advanced competency in services, including sales, guest experience, and product attachment; demonstrated knowledge of Board of Cosmetology regulations and hiring requirements Retail management: proven ability with monitoring inventory levels, achieving operational excellence, driving a service culture, and executing merchandise directives Leadership management: experience with attracting, developing, and motivating top talent, swiftly adapting to change and leading others through the change‑curve, developing collaborative relationships with others, and leading and influencing a team Skills Proficient with basic technology (e.g., Point of Sale system, Microsoft Office programs, and Apple devices) Excellent written and verbal communication Strong collaboration and interpersonal skills Strong organizational skills to manage multiple tasks Ability to react under pressure, use good judgment in ambiguous situations, and be flexible/adaptable SPECIAL POSITION REQUIREMENTS Work a flexible, full‑time schedule to include days, evenings, weekends, and holidays Attend corporate business meetings and conferences WORKING CONDITIONS Continuous mobility throughout the store during shift Frequent standing, bending, reaching, and twisting during shift Frequent lifting and/or moving up to 25 lbs. during shift Continuous coordination and manipulation of objects during shift Frequent use of a computer, telephonic devices, and related office supplies If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate to perform the essential functions of the job. Compensation The pay range for this position is $30.00 - $37.00 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company's bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full‑time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part‑time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: ***************************** ABOUT At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well‑established and emerging beauty brands across all categories and price points, including Ulta Beauty's own private label. Ulta Beauty also offers a full‑service salon in every store featuring-hair, skin, brow, and make‑up services. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. #J-18808-Ljbffr

Language Requirement: Chinese required (Mandarin preferred), English fluent We are seeking a customer-focused and operationally strong Front Office Manager to oversee front-of-house operations at our restaurant location in San Diego. This role is ideal for a hospitality professional with proven chain restaurant experience, strong people management skills, and a commitment to service excellence in a fast-paced environment. Key Responsibilities Oversee daily front-of-house operations, ensuring exceptional guest experience and service standards Recruit, train, schedule, and motivate front-of-house staff to achieve service and operational goals Lead the team independently while maintaining high standards of professionalism and efficiency Ensure full compliance with U.S. restaurant regulations, including food safety, labor laws, and operational procedures Handle guest concerns professionally, remaining calm and solution-oriented in high-pressure situations Utilize POS systems and Microsoft Office tools to manage transactions, reporting, scheduling, and internal communication Maintain cleanliness, organization, and safety standards across all front-of-house areas Required Qualifications Minimum 1 year of experience as a Front of House Manager in a chain restaurant environment Catering or entrepreneurial restaurant experience is a strong plus Proven experience managing teams, including recruiting, training, and motivating staff Strong understanding of U.S. food & beverage industry regulations, food safety standards, and labor laws Fluent in English; Chinese (Mandarin) is required for this position Proficiency with POS systems and Microsoft Office Suite (Word, Excel, Outlook) High school diploma or equivalent required; additional education or training in hospitality is preferred Strong service mindset with excellent communication, coordination, and conflict-resolution skills Physical & Work Environment Requirements Ability to stand and walk for extended periods Ability to lift up to 30 lbs Ability to bend, stretch, and reach for products and supplies (with or without reasonable accommodation) Comfortable working in variable temperature environments, including refrigerated storage and hot kitchen areas Ability to maintain cleanliness, sanitation, and safety standards at all times Key skills: Front Office Manager, Restaurant Front of House Manager, Hospitality Management, Chain Restaurant Jobs, Restaurant Operations, Food & Beverage Management, POS Systems, Bilingual Restaurant Manager, Mandarin Speaking Jobs, San Diego Restaurant Jobs, Customer Service Leadership

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

Job Description At Farmers Insurance, we pride ourselves on providing exceptional service and coverage to our clients. As a trusted name in the insurance industry, we are looking to expand our team in our NEW Irvine, CA location with a dynamic, self-motivated Sales Representative to join our locally-owned agency. This position is W2 with base and commission. The Jacob Morgan-Farmers Insurance Agency is a dynamic and professional team dedicated to protecting what matters most. We empower clients with comprehensive Farmers Insurance solutions, fostering a vibrant, supportive environment where growth and client success are paramount. Join the winning team recognized as the National Agency of the Year for two years in a row NOW expanding to Irvine, CA! - ************************************************** The pay range includes base + commission. Benefits Monthly Base Salary Based on Experience Paid Time Off (PTO) Hands on Training Career Growth Opportunities Dental Insurance Vision Insurance Life Insurance Evenings Off Mon-Fri Schedule Responsibilities o Oversee and support daily office operations to ensure efficient and organized workflows. o Serve as a point of contact for client inquiries, policy questions, and service-related issues, ensuring concerns are resolved promptly and professionally. o Support and coach sales representatives through the full sales cycle, with a focus on guiding deals to successful close. o Supervise daily performance and productivity of sales agents, providing guidance, support, and accountability. o Facilitate training and onboarding processes in coordination with the home office. o Ensure compliance with company policies, procedures, and applicable insurance regulations. Requirements o Prior insurance experience required with Property and Casualty Producer CA license. o Strong organizational, time-management, and multitasking skills. o Excellent communication and interpersonal abilities with a customer-focused mindset. o Proven ability to supervise, support, and motivate a team in a professional office environment. o Detail-oriented with strong administrative and documentation skills. o Self-motivated, dependable, and able to work independently while supporting team goals. o Positive attitude, strong work ethic, and collaborative leadership style. o Ability to quickly learn new systems, products, and procedures. o High school diploma or equivalent required; college degree preferred.

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Billing Claims/Appeals Management Experience HMO PPO Treatment Planning Dentrix Benefits: Dental PTO Bonuses Compensation: $35-$40/hour

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Job Description We are looking for an office manager for a 4 day work week (31 hours a week), Tuesday through Friday. We are a one doctor office located in Tierrasanta. The duties would include scheduling, billing, treatment plans, and financial arrangements. Salary is negotiable. Extended training is available for applicants who are motivated but lack experience. Please call Bonnie at ************ if you would like to come in for an interview.

Job Description Operations Manager - Spectrum Dental San Diego Lead Our Amazing Team & Grow Your Career! Join Spectrum Dental's high-performance team as our Operations Manager! We're looking for a dental industry pro who loves patient care and driving results. You'll Love: Modern office with latest technology Bonus opportunities & competitive pay Mentorship & career growth Fun, positive team culture Beautiful San Diego location! We Need: 3+ years management experience 5+ years dental background Dentrix proficiency Leadership & communication excellence Location: 8901 Activity Rd Ste 203, San Diego, CA 92126 Apply now - let's create something amazing together! Email your resume to: ************************** Job Type: Full-time Benefits: 401(k) 401(k) matching Continuing education credits Employee discount Health insurance Paid time off Professional development assistance Referral program Experience: Dental office: 3 years (Required) Ability to Commute: San Diego, CA 92126 (Required) Ability to Relocate: San Diego, CA 92126: Relocate before starting work (Required) Skills: General Practice Endodontic Periodontics Oral Surgery Billing Claims/Appeals Fee for Service Implants Management Experience Marketing PPO Social Media Insurance Dentrix Dexis Benefits: Medical 401k PTO Bonuses

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Dentrix Denti-Cal HMO PPO Management Experience Insurance Fee for Service Scheduling Treatment Planning

Job DescriptionSalary: $35-28/hr Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $35-28/hr DOE $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistrys growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the regions employees Ensure adequate staffing levels are meet Oversee and approve the regions employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish is a Plus!

Job Description Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role open to San Diego residents only. **Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status. Requirements Duties and Responsibilities Events, Travel & Meeting Operations Oversees planning and execution of company-wide events, including All Hands, ACR, conferences, and external engagements. Manages end-to-end travel logistics for leadership and teams, ensuring seamless coordination across flights, accommodations, and meeting spaces. Leads scheduling and operational support for key customer, partner, and offsite meetings. Ensures smooth logistical operations for Alexandria-based activities and executive events. Customer, Revenue & Sales Operations Manage customer onboarding, project setup, and system alignment across HubSpot and Scoro. Maintain sales workflows, documentation, travel coordination, conference registrations, and bid submissions. Support post-event engagement, follow-ups, and revenue-related operational tasks. Oversees contract workflows across sales, vendors, and customers, ensuring timely execution and compliance. Supports legal review processes, including agreement comparisons and coordination with internal counsel. Manages drafting, routing, and filing of agreements while maintaining a structured, accessible contract repository. Financial & Operational Support Submit, track, and maintain all contracts and invoices for vendors, partners, contractors, and customers. Manage monthly COGS updates and oversee team and project time tracking within Scoro to support accurate billing and reporting. Maintain a comprehensive customer invoice log, track incoming receipts, and reconcile all payments in alignment with internal controls. Confirm deposit of miscellaneous paper checks and ensure all financial records are accurate and complete. Monitor and track business travel expenses, manage flight tracking, and validate out-of-budget travel requests against policy. Process and reconcile RAMP transactions for team expenditures, ensuring compliance with company financial procedures. Marketing, Digital Content & Communications Oversee website updates, blogs, press releases, job postings, and digital publishing workflows. Manage LinkedIn presence, podcast scheduling, webinar hosting, and promotional campaigns. Create branded materials and conference collateral in Canva to support marketing and sales initiatives. Qualifications: Proven experience in executive-level administrative and operational roles, preferably within a fast-paced corporate or technology environment. Demonstrated ability to manage complex workflows across marketing, revenue operations, customer onboarding, legal processes, and financial administration. Skilled in coordinating cross-functional programs, including contract lifecycle management, vendor operations, conference logistics, and company-wide events. Advanced proficiency with Google Workspace and strong competency across Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams, and other collaboration platforms. Hands-on experience with CRM and work management systems such as HubSpot, Scoro, and related sales-enablement and project-tracking tools. Light bookkeeping and accounting skills, including basic invoice tracking, time-tracking oversight, expense reconciliation, and maintaining accuracy in financial records and internal controls. General experience supporting digital marketing activities, including basic website updates, social media coordination, content publishing, and assistance with webinars, podcasts, and promotional campaigns. Highly organized and detail-oriented, with the ability to prioritize competing demands and maintain accuracy across multiple operational domains. Exceptional written and verbal communication skills, with demonstrated ability to create clear, branded materials and professional documentation. Trusted to handle sensitive information with discretion, and confidentiality. Technologically savvy, with the ability to learn new systems quickly and optimize processes for efficiency and consistency. Ability to work on-site three days per week and support travel, event, and operational activities as needed. Capable of lifting up to 40 lbs for event preparation and on-site logistics. Benefits Salary Salary range for this position is $96,000 to $106,000 Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training Benefits Retirement Plan (401k) Flexible work hours Hybrid work environment Office Gym Access Employee Restaurant Discounts

Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role open to San Diego residents only. **Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status. Requirements Duties and Responsibilities Events, Travel & Meeting Operations Oversees planning and execution of company-wide events, including All Hands, ACR, conferences, and external engagements. Manages end-to-end travel logistics for leadership and teams, ensuring seamless coordination across flights, accommodations, and meeting spaces. Leads scheduling and operational support for key customer, partner, and offsite meetings. Ensures smooth logistical operations for Alexandria-based activities and executive events. Customer, Revenue & Sales Operations Manage customer onboarding, project setup, and system alignment across HubSpot and Scoro. Maintain sales workflows, documentation, travel coordination, conference registrations, and bid submissions. Support post-event engagement, follow-ups, and revenue-related operational tasks. Oversees contract workflows across sales, vendors, and customers, ensuring timely execution and compliance. Supports legal review processes, including agreement comparisons and coordination with internal counsel. Manages drafting, routing, and filing of agreements while maintaining a structured, accessible contract repository. Financial & Operational Support Submit, track, and maintain all contracts and invoices for vendors, partners, contractors, and customers. Manage monthly COGS updates and oversee team and project time tracking within Scoro to support accurate billing and reporting. Maintain a comprehensive customer invoice log, track incoming receipts, and reconcile all payments in alignment with internal controls. Confirm deposit of miscellaneous paper checks and ensure all financial records are accurate and complete. Monitor and track business travel expenses, manage flight tracking, and validate out-of-budget travel requests against policy. Process and reconcile RAMP transactions for team expenditures, ensuring compliance with company financial procedures. Marketing, Digital Content & Communications Oversee website updates, blogs, press releases, job postings, and digital publishing workflows. Manage LinkedIn presence, podcast scheduling, webinar hosting, and promotional campaigns. Create branded materials and conference collateral in Canva to support marketing and sales initiatives. Qualifications: Proven experience in executive-level administrative and operational roles, preferably within a fast-paced corporate or technology environment. Demonstrated ability to manage complex workflows across marketing, revenue operations, customer onboarding, legal processes, and financial administration. Skilled in coordinating cross-functional programs, including contract lifecycle management, vendor operations, conference logistics, and company-wide events. Advanced proficiency with Google Workspace and strong competency across Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams, and other collaboration platforms. Hands-on experience with CRM and work management systems such as HubSpot, Scoro, and related sales-enablement and project-tracking tools. Light bookkeeping and accounting skills, including basic invoice tracking, time-tracking oversight, expense reconciliation, and maintaining accuracy in financial records and internal controls. General experience supporting digital marketing activities, including basic website updates, social media coordination, content publishing, and assistance with webinars, podcasts, and promotional campaigns. Highly organized and detail-oriented, with the ability to prioritize competing demands and maintain accuracy across multiple operational domains. Exceptional written and verbal communication skills, with demonstrated ability to create clear, branded materials and professional documentation. Trusted to handle sensitive information with discretion, and confidentiality. Technologically savvy, with the ability to learn new systems quickly and optimize processes for efficiency and consistency. Ability to work on-site three days per week and support travel, event, and operational activities as needed. Capable of lifting up to 40 lbs for event preparation and on-site logistics. Benefits Salary Salary range for this position is $96,000 to $106,000 Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training Benefits Retirement Plan (401k) Flexible work hours Hybrid work environment Office Gym Access Employee Restaurant Discounts

Job Description Seeking a talented Dental Office Assistant Manager to join and lead our dental team! Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Fridays needed with potential for working more days. Skills: General Practice Dentrix Benefits: Medical Dental 401k PTO Bonuses

Job DescriptionDescription: Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Requirements: