Office manager jobs in Warwick, RI

Diverse and vibrant membership association of highly engaged philanthropic organizations and nonprofits that fosters collaboration, provides training, and connects funders to grantees to improve Massachusetts' overall philanthropy seeks an Executive Office and Operations Manager to play a pivotal role in supporting the CEO. Hours/Schedule: FT, 40 hours/week, M-F, 9am -5pm ET Benefits: Competitive benefits including health/dental/vision and 401 K. Additional benefits include HSA and PTO accrued based on tenure. Job Type: Direct Hire Location Requirements: Hybrid, 3 days/week onsite and 2 remote. Thursdays are mandatory in-office and the role is expected to align with the in-office schedule with CEO. Rate: $70,000-$80,000/annually Job Description: The Executive Office and Operations Manager to play a pivotal role in supporting the CEO in executing the organization's strategic vision and ensuring the efficient functioning of the organization's operations. This position requires executive leadership, operations management, human resources, and technology oversight expertise. The ideal candidate has 7+ years' experience, is a systems thinker who thrives in detail-oriented environments and enjoys creating solutions that streamline workflows and enhance organizational impact. Responsibilities: Chief Executive & Board Support: Oversee all elements of the CEO responsibility to sustain essential executive level relationships & reinforce strong workflows throughout the organization. Activities include - Calendar management for CEO, enabling her ability to prioritize key bodies of work while balancing competing requests for her time. This includes complex scheduling, creating agendas, preparing meeting materials, and other activities as relevant Support Board of Directors related activities: arrange Board and Committee meetings, compile materials, handle meeting logistics, and record minutes Coordinate members follow-up and engagement with CEO to maintain and enhance strong relationships with key partners Support CEO's written communication and draft emails and messages to internal/external stakeholders Support the CEO in implementing the organization's strategic vision, including managing the development and documentation of internal processes and procedures, ensuring consistency and alignment with organizational goals. Examples include - Coordinate documentation and successful implementation of recent organizational assessment Develop and maintain a platform-based organizational calendar and planning system (e.g., Asana, Monday) that ensures greater accountability and transparency across all function areas Identify operational inefficiencies and address effective solutions in a timely manner Serve as the primary point of contact for the organization's external IT provider to resolve technology issues promptly, provide staff support, and ensure smooth functioning of systems. This includes supporting the strengthening and streamlining of IT systems, ensuring better integration across all platforms. Coordinate with lead staff the organization's website and CRM process, ensuring timely updates, accurate content, and streamlined user experiences for internal and external stakeholders. Conduct regular assessments of operational workflows and recommend productivity and cost improvements. Maintain a contract management system to track all vendor agreements, timelines, deliverables, and compliance documentation for consultants, grant recipients, and other contracts Maintain core operations for personnel and physical office space, including: Act as the liaison with office building management to address maintenance needs, security protocols, and operational concerns Document and support hiring manager onboarding process for new hires, ensuring digital and physical workspaces are prepared prior to their start date Collaborate with hiring managers to develop and implement recruiting, onboarding, and retention systems that align with organizational values and needs. Ensure personnel policies comply with federal and state regulations, updating the personnel manual as needed in coordination with the CEO. Coordinate with hiring manager to support all new hires ensuring organizational policies, procedures, and systems are addressed throughout the hiring process. Oversee operational administrative activities: stock office supplies, conduct equipment maintenance, manage vendor relationships to ensure efficient procurement and fulfillment processes; oversee the collection and distribution of mail; ensure shared office spaces to maintain a clean, professional, and welcoming environment for staff and guests; coordinate logistics for meetings, including scheduling, material preparation, and setup of meeting spaces (outside of programming/events) Qualifications: Minimum 7 years' experience in operations & executive management or relevant field Mastery with tech platforms, including Adobe Pro, Asana (or similar), Salesforce and others Prior experience working closely with CEO/ED, executive leadership, and Board members Time management skills to create timelines, meet deadlines, and problem-solve Ability to prioritize responsibilities and effectively communicate those priorities “up” to organizational leadership Ability to work collaboratively across organizational departments and teams Strong written and oral communication skills Ability to exercise discretion regarding confidential matters is essential Analyzing data to develop business intelligence, preferred Prior operations management experience in a nonprofit setting, preferred FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

A growing organization is seeking a End User Support Manager to lead a skilled team and drive modern device management across the company. This is a hands-on role focused on automation, security, and delivering an exceptional employee IT experience. What You'll Do Lead and mentor a small team of Endpoint Engineers Own modern MDM/EMM platforms (Intune, Jamf, etc.) Implement zero-touch provisioning and automation for device lifecycle Strengthen endpoint security, compliance, and configuration consistency Manage hardware procurement, asset inventory, and identity access workflows Lead major rollouts (OS upgrades, hardware refreshes, SaaS deployments) What We're Looking For 5+ years in endpoint engineering/end-user support 3+ years leading technical teams Strong Windows + mac OS expertise Automation skills (PowerShell, Bash, Python) Experience with modern device management and security best practices If you're a hands-on leader who enjoys building scalable, secure endpoint systems, apply today!

Our client, a leading property management firm, is seeking a highly motivated and organized Office Manager to oversee the smooth operation of their Boston corporate office. This pivotal role ensures that administrative functions run seamlessly, supporting the team's efficiency and the company's overall productivity. If you thrive in a fast-paced environment, possess excellent organizational skills, and are ready to make a meaningful impact, this is your opportunity to join a dynamic organization committed to excellence. Compensation: $45,000 - $60,000 (up to a 10% bonus) Responsibilities: Drive daily office operations by managing supplies, equipment, and facility needs to ensure an organized workspace Communicate proactively with vendors, service providers, and building management to address office requirements Lead efforts to boost office efficiency through process improvements and workflow strategies Maintain cleanliness and organization of communal areas such as kitchens and conference rooms Welcome visitors, employees, and occasionally residents, providing professional hospitality Collaborate with the Corporate Administration Team to coordinate onsite meetings, including setup, catering, and technical support Manage incoming and outgoing mail, including processing USPS, FedEx, and UPS deliveries and scanning mail documents as needed Supervise and operate the company postal machine, handling certified mail and related tasks Monitor and replenish office supplies and food inventory to ensure availability at all times Schedule and organize meeting spaces via the online reservation system, coordinating room bookings and requirements Work with departments and service centers to dispose of outdated documents and waste appropriately Support the Corporate Administration Team with additional administrative duties and special projects Requirements: High school diploma or G.E.D.; associate degree or relevant experience preferred 1-2 years of office support or administrative experience; internships and entry-level roles welcomed Ability to communicate clearly and confidently in both written and verbal formats Excellent interpersonal skills to foster positive relationships with a diverse range of colleagues and vendors Strong attention to detail, adaptability, and multitasking capabilities in a dynamic environment Proficiency in Microsoft Office (Word, Excel, Outlook) Must be comfortable stocking office supplies and handling mail duties regularly Massachusetts Notary Public certification is a significant plus Available to work onsite five days a week in Boston Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job DescriptionWe are recruiting on behalf of a reputable organization looking to expand its business in the Rhode Island market! Our client is seeking an experienced Office Manager to support daily operations and serve as a key organizational resource for a growing company. This role is ideal for a detail-oriented professional who enjoys overseeing office operations, coordinating vendors, and keeping processes running smoothly. Company & Job Highlights: Full-time, permanent opportunity Salary range of $50,000-$55,000 annually Hands-on role with broad responsibility and visibility Collaborative office environment with varied day-to-day tasks Opportunity to work closely with leadership and impact office efficiency Stable organization with established operations and systems Responsibilities of the Office Manager: Oversee daily office operations to ensure an organized, efficient, and professional work environment Manage office supply procurement, inventory tracking, and vendor relationships Maintain accurate records related to inventory, documentation, and office expenses Prepare and process documentation related to goods, deliveries, and internal reporting Coordinate courier services, shipments, and delivery logistics Supervise third-party service providers, including cleaning, IT support, and maintenance vendors Monitor the condition of office furniture, equipment, and facilities; coordinate repairs and servicing as needed Organize meetings, business travel, internal meetings, and corporate events Support inventory audits and ensure accurate stock records Handle incoming and outgoing correspondence and document flow Assist leadership with expense tracking, budget monitoring, reporting, and special projects Serve as a professional point of contact for visitors, partners, and clients Qualifications of the Office Manager: Associate's degree or higher preferred Prior experience in office management, administrative operations, or facilities coordination Strong organizational skills with close attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Professional written and verbal communication skills Experience coordinating vendors, service providers, and internal teams Knowledge of inventory tracking, documentation, and basic reporting Strong problem-solving and conflict-resolution abilities High level of discretion and professionalism Proficiency with Microsoft Office (Word, Excel, Outlook) Comfort working with inventory systems, internal databases, and office technology Ability to quickly learn new platforms and systems Submit your comprehensive resume today for immediate, confidential consideration! Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request. Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching: To help you with resumes, interviews, and career planning. Referral Program: That rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay. City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way.Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match! Ind123

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of "People Build Businesses" alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. With direction from the Plant Manager, the position manages and will have a strong focus in the administrative functions for production cost analysis, payroll, accounts payable and receivable, and HR monthly financial statements. Position also is customer service, purchasing, shipping, planning, and other plant administrative functions. Primary Responsibilities: * Develop and maintain safety program for administrative employees. Ensure compliance with plant safety rules. * Preparing analyses and reports in accounts payable, accounts receivable, payroll, inventory, month end closing as scheduled or requested on a daily, weekly, and monthly basis. * Seek, create and/or modify programs and reports to improve efficiencies in various administrative tasks. Implement new procedures as required by corporate or division staff. * Prepare, consolidate, and reconcile financial reports for month end closing. Coordinate plant physical inventory. Provide support for cost reduction teams. * Build and maintain productive employee relationships, driving employee satisfaction. Provide direction, training, and development as needed. Provide coaching, counseling, or discipline as needed. Report disciplinary action to Site Manager. Address employee concerns and issues. * Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, to manage overtime, to minimize inventory, and to reduce costs. * Drive productivity and quality initiatives through administrative functions as appropriate. * Closing account balances; accounting transactions * Analysis & reporting of cost & production variances * Materials & supplies ordering patterns This position is onsite at our Putnam, CT Plant location. Knowledge & Skills Required: Manufacturing/Supply Chain Knowledge of accounting Payroll Sense of urgency Customer service experience At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits * Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options * 401(k) retirement plan with company match * Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services * Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family * Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance * Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description PT Floater needed / 20 hours/week standard with up to 40 hours/week during times of vacation coverage. Work with Regional director and other managers to provide coverage at all Boston and surrounding area locations during times of vacations or absences, which will include some of the following tasks: On Site MPS first responder copy/print services Supplies Management Produce and Provide Monthly & ad hoc Reporting Log meter counts for networked and non-networked devices Print and provide device specific configuration pages upon request Supplies Management Load paper in designated devices on a daily basis Provide first response to service issues within 1-2 hours for certain machines and 1 hour or less with other designated “high priority” machines Manage/install hot swap devices while original unit is being serviced Dispatch to contracted service provider for break fix service as necessary Provide coverage during absences. Ability to travel to multiple sites Mail Services duties including but not limited to sorting and delivering mail, processing outgoing mail and packages Copy Services including but not limited to completion and delivery of hard copy and electronic copy job submissions. Receptionist duties Qualifications Required Candidate Skills: Strong background in customer service Ability to lift 50 pounds Strong communication skills: written, verbal Proficient in MS Office: especially Word, Excel and Outlook Desirable Candidate Skills: Experience supporting MFDs and MFPs Mail / Shipping experience Copy experience Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

The Executive Office (EO) of the Boston Public Health Commission is the leadership and administrative hub of Boston's public health department, overseeing policy development, program implementation, communications, stakeholder development, and resource allocation to protect and promote the health and well-being of Boston residents. High-priority initiatives include the Live Long and Well population health equity agenda, strategic planning efforts, and emerging public health needs. The EO includes the Commissioner of Public Health, Deputy Commissioners, Director of Administration and Finance, Chief of Staff, and others. BPHC's 2024- 2027 Strategic Plan identifies critical objectives to fulfill BPHC's mission and support organizational growth: workforce and infrastructure; equity and anti-racism; data and innovation; and community engagement and partnerships. POSITION DESCRIPTION: The Project Manager reports to the Chief of Staff and supports the Executive Office on a variety of projects, both external and internal facing. Projects they may support include the Live Long and Well Population Health Equity Initiative, response efforts for emerging public health threats, development of policies and practices, internal communications, and more. The Project Manager will work directly with members of BPHC's Executive Office to support both the day-to-day operations of the EO and the long term strategic direction of the Commission. An ideal candidate will have a desire to support BPHC's mission, enjoy working both independently and as part of a team, and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members. DUTIES: * Project manage key Executive Office priorities, utilizing project management tools and maintaining accurate and up-to-date records of project progress. * Provide guidance and additional support for staff and teams that are working on EO priorities. * Collaborate effectively with staff across BPHC, other city departments, and external organizations to execute key deliverables. * Organize regular staff meetings, including Senior Leadership Team, Program Directors, All Staff, and Program Spotlights. * Manage constituent relations for the EO, including managing the main BPHC email in box with support from other administrative staff. * Draft and produce memos, presentations, reports, flyers, policies, and other forms of communication. * Support internal communications to BPHC staff including through staff-wide emails, the intranet, and other methods. * Establish and maintain effective working relationships that value diverse experiences and perspectives. * Support strategic plan monitoring and implementation. * Work in a confidential capacity with members of the Executive Office. * Manage and implement special time-limited projects. * Support meetings through planning, notetaking, making presentations, and facilitation. * Work to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy. * Perform other duties as required.

Sign-On Bonus $5,000! Wayland Dental is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practice. Our wonderful Practice Leader is retiring after many years supporting our practice and we are looking for a clinically-focused, patient-centric individual who is ready to take on the challenge. The Office Manager role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Schedule: Monday - Friday, Full-Time Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 1 - 3 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Full-Time Employees* Quarterly bonus opportunity PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance, as needed 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

The Role: Dental Dreams in seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Owner's Project Management firm in Boston area is looking for a Project Manager with significant experience managing corporate real estate and other office-fit out projects. Candidate's experience should include: Managing office projects, New construction and renovation/build-out, Managing multiple concurrent projects, Responsibility for projects from planning through design, construction, and occupancy, Managing at least one project with a value of at least $25 million, Involvement with energy retrofit and other projects aimed at increasing energy efficiency, and Managing projects as an employee of or a consultant to the owner of the project. Candidates should have a college degree in architecture, engineering, construction management, or business and at least 10 years of experience as a Project Manager. Strong communications skills are required.

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

Job Description We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Experience as a Dental Office Manager is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable If you're a natural leader who leads by example - balancing compassion with accountability - and know how to inspire a team, keep the office running smoothly, and handle challenges with professionalism and poise, while taking pride in creating a space where both patients and staff feel valued, apply today! Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Skills: General Practice Benefits: Medical Dental Vision 401k PTO Compensation: $56,000-$67,000/hour

THE BLUEPRINT At its heart, PJR is family-owned and crew-driven. We manage construction and properties with a straightforward approach: do great work, help each other, and keep things uncomplicated. Peter built this company; Eric is guiding its next chapter. Right now we're modernizing - moving off paper, upgrading systems, and investing in tools that boost efficiency and sustainability for both clients and our team. Culture-wise, we're close. Camaraderie is central - from boat outings and Topgolf to casual barbecues, we make time to connect. Our crew shows up, takes initiative, and solves problems together. We value adaptability, responsiveness, and people who pitch in. If you want to work where expectations are clear, help is real, and the team feels like family, you'll fit right in. THE CRAFTSMAN You've got the battle scars of an Office Manager, the instincts and experience of an Operations Lead, with the guts to start where you need to, knowing you're headed for the top. Day one? You'll answer phones, chase down timesheets, and keep the transitioning systems and processes from spilling into the hallways. A year from now? You'll be the one who built and streamlined the systems, enforced the processes, and dragged us (sometimes kicking and screaming) into the digital age. This role is not for the faint of heart. You'll need confidence, curiosity, a thick skin, and a natural authority to hold your ground with construction types who sometimes need to be wrangled. If you're proactive, tech-savvy, and want to slay what's in front of you, this is your chance to grow into the Ops Lead we need. We have time for people who take initiative, solve problems, and enjoy being part of something that's growing. If you're adaptable, proactive, and not afraid of a little challenge, we'd love for you to apply. THE SPECS Serve as the bridge between office, field crews, PMs, and clients to keep communication and logistics aligned Run daily office administration: visitors, mail, calls, calendars, and meetings Create, document, and enforce SOPs/policies; improve workflows and drive adoption Lead compliance tracking: licenses, permits, certifications (maintain renewal calendar) Manage vendors: onboard (W-9/COI), track expirations/terms, and handle ordering & service of supplies/equipment Maintain and support project documents as requested Support JobTread (or similar): ensure daily logs/photos; help roll out time tracking for field team Support HR & office standards: training/certification expirations, office aesthetics, cleanliness, and safety; plan occasional team-building events Assist with accounts payable: Follow-through on approval process Assist property maintenance organization: log tenant requests, dispatch approved trades, track to completion; maintain a simple “Properties Dashboard” and share daily/weekly summaries with leadership THE TOOLBELT Required 4-6 years in office/operations roles MS Office and/or Google Workspace proficiency (3+ years) Comfortable with job/field software and time-tracking tools Clear, concise communication; able to prioritize, follow up, and hold boundaries while staying professional, polite, and approachable Strong organizational and time management skills, as well as the ability to multi-task across competing deadlines Preferred 8+ years in office/operations roles; construction admin strongly preferred Bachelor's degree in Business, Management, or Operations & Supply Chain Management (or equivalent experience) 3+ years Project coordination supporting owner/field supervisors JobTread / Procore / BuilderTrend or similar: 2+ years Accounts Payable support We're willing to train on the following, but bonus points for experience with: QuickBooks Online (QBO): 1+ year Hands-on Accounts Payable ownership experience (vendor setup, coding, weekly check runs, aging, and basic reporting) a plus THE DRAW PLAN $65,000-$80,000 annual base salary (DOE) 401(k) with 3% match Comprehensive medical, dental, and vision coverage options with shared employer contribution Paid time off: 40 hours vacation + 16 hours sick + 6 paid holidays Team-building events, including birthday celebrations, holiday parties, etc. Professional Development Training after 1 year If you're not exactly qualified for this position, please feel free to complete this application anyway. Doing so will help us keep you in mind for future opportunities that align with your skill set and experience. We assess our applicants based on the entire package of who you are, not just the contents of your resume.

About the role As an Office Manager at Skin Dermatology, you will play a critical role in ensuring the smooth and efficient operations of our thriving dermatology practice. You will lead a dedicated team of healthcare professionals, collaborating closely to deliver exceptional patient experiences. This position offers the opportunity to contribute to a fast-paced, dynamic environment that values innovation, teamwork, and patient-centered care. What You'll Do Leadership and Team Management: Oversee day-to-day office operations, providing leadership and guidance to administrative and clinical staff to ensure seamless workflows and high team morale. Patient Experience: Maintain and enhance a culture of exceptional patient care by optimizing appointment scheduling, ensuring prompt follow-up, and addressing patient concerns with empathy and efficiency. Operational Oversight: Manage office schedules, staffing, and supplies to ensure efficiency and compliance with practice policies. Monitor KPIs and implement strategies to meet organizational goals. Financial Management: Oversee billing, coding, and insurance processes, ensuring accuracy and compliance. Prepare and manage budgets, monitor expenses, and identify cost-saving opportunities. Compliance and Training: Ensure adherence to HIPAA, OSHA, and other regulatory requirements. Facilitate ongoing staff training and development to promote professional growth and compliance. Collaboration: Work closely with providers, medical assistants, and administrative team to foster a collaborative environment that supports the delivery of comprehensive medical, surgical, and cosmetic dermatology services. Qualifications Education: Bachelor's Degree (Preferred) in Business Administration, Healthcare Administration, or a related field. Associate's Degree (Minimum Requirement) with a Focus in Medical Office Administration, Healthcare Management, or a related discipline. While a degree is often preferred, significant experience, additional certifications and/or training in medical office management or leadership roles in healthcare may substitute for formal education in some cases. Experience: Proven experience in medical office management, preferably in dermatology or a similar specialty. Strong understanding of healthcare operations, including scheduling, billing, and insurance processes. Experience leading teams and driving organizational success through leadership and operational expertise. Skills Exceptional organizational and multitasking abilities in a fast-paced setting. Strong interpersonal and communication skills, with the ability to build relationships across teams and with patients. Proficiency in electronic health records (EHR) systems and medical practice management software. Attributes A commitment to patient-centered care and a passion for fostering a positive patient experience. Detail-oriented, proactive, and adaptable with a problem-solving mindset. Leadership that inspires trust, accountability, and professional growth in team members. If you're passionate about making a difference in patient care, there's a place for you at Skin Dermatology. Join us today!

The Front Office Manager is responsible for assisting the Director of Operations while providing attentive, courteous, and efficient service to all guests, prior to arrival and throughout their stay, while maximizing room revenue and occupancy. Responsibilities Approach all encounters with guests and employees in a friendly, service-oriented manner. Always maintain a friendly and warm demeanor. Ensure that employees are always attentive, friendly, helpful and courteous to all guests, managers and fellow employees. Be aware of all rates, packages, and promotions currently offered Have knowledge of and assist in all emergency procedures as required. Oversee and ensure that all guests are checked in/out in a friendly, efficient and courteous manner. Be able to perform all duties of Guest Services Agent. Run room status reports in a timely manner and relay necessary information to affected departments and individuals. Monitor key control to maintain hotel security. Answer all guest inquiries in a timely and professional nature. Assist in training and cross training of new hires and current employees on a regular basis. Attend meetings/training as required by management. Qualifications High School diploma or equivalent required. At least 2 years of hotel/hospitality experience preferred. Previous hotel supervisory responsibility preferred Ability to stand during entire shift. Must be effective in handling problems in the workplace; including anticipating, preventing, identifying and solving problems as necessary. Must be able to work with and understand financial information and data, and basic arithmetic functions. Must be able to work a flexible schedule that includes weekends and holidays. Benefits Health and dental insurance available after 60 days of employment. 401k with company match after 1 year of employment. Paid time off. Go Hilton Team Member travel discount program. Distinctive Hospitality Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

As a Front Office Supervisor, you will be responsible for ensuring the highest level of customer service is provided to guests and visitors. You will supervise and coordinate the activities of the front desk and front office staff to ensure a seamless check-in and check-out process, answer guest inquiries, and resolve any issues that may arise during their stay. You will also play a key role in training and mentoring front office staff to maintain high service standards. What You'll Be Doing Guest Services: Greet and welcome guests in a friendly and professional manner. Assist guests with check-in and check-out procedures. Handle guest complaints and concerns, ensuring prompt resolution. - Coordinate with other hotel departments to fulfill guest requests and special arrangements. Staff Supervision: Train and supervise front desk agents and other front office staff in partnership with Front Office Manager Ensure staff adheres to dress code and grooming standards. Address disciplinary issues as needed. Problem Resolution: Handle difficult or complex guest situations and escalate as necessary. Ensure guest privacy and security protocols are followed. Assist in Implementation of effective strategies to minimize guest complaints. Training and Development: Provide ongoing training to front office staff on guest service standards and procedures. Foster a positive and collaborative work environment. Assist in the onboarding and training of new employees. What You Bring: High school diploma or equivalent (a bachelor's degree in hospitality management or a related field is preferred). Previous experience in a front desk or guest service role, with at least 1-2 years of supervisory experience. Excellent communication and interpersonal skills. Strong problem-solving abilities. Knowledge of hotel management software and reservation systems. Ability to work flexible hours, including evenings, weekends, and holidays. Benefits: Benefits for Full Time employees may include: Health, Dental and Vision Insurances Disability Insurances Supplemental Life Insurances Identity Theft Protection Flexible Spending Accounts 401(k) Retirement Plan Paid Time Off, Vacation and Holidays Employee Assistance Program AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE! *Benefits vary by location* Part-Time Benefits Also Available! EEO/VET/DISABLED

As a Front Office Supervisor, you will be responsible for ensuring the highest level of customer service is provided to guests and visitors. You will supervise and coordinate the activities of the front desk and front office staff to ensure a seamless check-in and check-out process, answer guest inquiries, and resolve any issues that may arise during their stay. You will also play a key role in training and mentoring front office staff to maintain high service standards. What You'll Be Doing Guest Services: Greet and welcome guests in a friendly and professional manner. Assist guests with check-in and check-out procedures. Handle guest complaints and concerns, ensuring prompt resolution. - Coordinate with other hotel departments to fulfill guest requests and special arrangements. Staff Supervision: Train and supervise front desk agents and other front office staff in partnership with Front Office Manager Ensure staff adheres to dress code and grooming standards. Address disciplinary issues as needed. Problem Resolution: Handle difficult or complex guest situations and escalate as necessary. Ensure guest privacy and security protocols are followed. Assist in Implementation of effective strategies to minimize guest complaints. Training and Development: Provide ongoing training to front office staff on guest service standards and procedures. Foster a positive and collaborative work environment. Assist in the onboarding and training of new employees. What You Bring: High school diploma or equivalent (a bachelor's degree in hospitality management or a related field is preferred). Previous experience in a front desk or guest service role, with at least 1-2 years of supervisory experience. Excellent communication and interpersonal skills. Strong problem-solving abilities. Knowledge of hotel management software and reservation systems. Ability to work flexible hours, including evenings, weekends, and holidays. Benefits: Benefits for Full Time employees may include: Health, Dental and Vision Insurances Disability Insurances Supplemental Life Insurances Identity Theft Protection Flexible Spending Accounts 401(k) Retirement Plan Paid Time Off, Vacation and Holidays Employee Assistance Program AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE! *Benefits vary by location* Part-Time Benefits Also Available! EEO/VET/DISABLED

Sign-On Bonus $5,000! Cornerstone Dental Care is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview The Practice Leader role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 3 - 5 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Part-Time Employees* PTO, paid holidays, office closure days Dental allowance Uniform allowance, as needed 401(k) Eligibility And Many More! *Benefits subject to change and eligibility Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo