Office manager jobs in White Plains, NY

Job Description Dental Office Manager | Multiple Opportunities Established Practices | Future Acquisitions Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you. ???? Apply today to be first in line when the role opens! Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of [software name] a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 25+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Liaison with the HR department Maintain office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Skills Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Bilingual in Spanish and English preferred Salary is commensurate with experience; Range $25-30 This position is for our Haledon, NJ office.

Job DescriptionBenefits: Paid time off 401(k) 401(k) matching About the Role We are looking for a detail oriented and people-focused Front Office Manager to join our expanding team! Youll be managing all of our frontdesk workflows - including patient scheduling and management, accounts receivables, inventory order placement and more. Youll become an expert at navigating our frontdesk and backdesk software, will be the first and last touchpoint with all patients (ensuring excellent service quality!), and ensure the frontdesk operations are running smoothly. If you have an eye for detail and are a people-person, this is the job for you! What Youll Do End-to-end frontdesk operations management Patient scheduling and management - ensuring all of our patients receive excellent, professional and friendly service from start to finish Insurance management - from applications to payment submissions, up through credentialing new doctors A touch of team supervision - doing a bit of quality control to ensure the complexities involved in medical POS and insurance management workflows managed by others are kept orderly Accounts receivables - ensure that our AR is managed in an organized and safe manner Accounts payables - work with our back office team to order essential dental supplies Work with our Directorr on workflow optimizations Ad hoc duties that will crop up during expansion Required Qualifications 4-7 years of frontdesk experience >3 years working with insurances, including claim submission, pre-authorization submission, checking patient eligibility and benefits and credentialing >1 year in a supervisory role - ensuring your team is well trained and workflows are being maintained Fluent in English and Spanish Excellent communication skills Intermediate to expert knowledge in Microsoft Office Suite - primarily Word and Excel People-person - you love to work with people, and can manage even the most difficult situations with a level-head and a smile Self-starter - can work well independently Detail oriented and very organized, as youll be managing several workflows in tandem Team player - we're a lean team and must work well together Reliable Preferred Qualifications Experience with EagleSoft Experience working in a clinical setting Experience with operatory treatment set up and an understanding of standard clinical procedures X-ray license, or experience taking X-rays About Us We're more than just a dental practice- we're a tight-knit community and dental practice dedicated to fostering love, compassion, and excellence in oral health care. Our lead dentist, Dr. Villalobos, is the epitome of professionalism, skill, and dedication. Her passion led her to graduate from the prestigious New York University College of Dentistry as she continuously pursues and participates in continuing education classes to stay up to date on new scientific findings and cutting-edge technologies. Her knowledge and 30+ years of experience, coupled with her unwavering passion, make her an expert in her field. Among our team members are several experienced doctors, including Dr. Patti and Dr. Suero, both graduates of Columbia University, with over 30 years of training and experience in North Jersey. Dr. Patti specializes in pediatric dentistry, while Dr. Suero focuses on serving the underserved Latinx community. With a patient-centered approach, we prioritize individual needs and preferences, striving to exceed expectations with every visit. Our dedication to excellence drives us to provide top-quality service, setting the standard for dental care in our community. Equal Opportunity Statement We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee's professional aspirations, career development, safety and quality of life. We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us! Job Description The Administrative Services Manager will provide general management of the New Rochelle office, and administrative support to a high-volume sales team. They must be extremely organized, able to multi-task, be skilled in English composition and grammar, and be comfortable speaking with a high-volume of clients on a daily basis. The ideal candidate will demonstrate professionalism, attention to detail, courtesy, and will enjoy communicating with others at all levels of the organization. Responsibilities Train and supervise administrative staff Create detailed in-depth client specific proposals in conjunction with the sales arborists Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings. Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments Key account follow-up, accounts receivable follow-up, and collection calls Conduct biweekly A/R meetings and assist with collections process Maintaining multiple sales calendars, creating work orders, daily debriefing. Administration of customer database and files, payment processing Act as main point of contact between ownership and administrative staff Conduct weekly administrative staff meetings to determine allocation of resources Conduct periodic performance reviews of administrative staff Gather payroll information weekly for submittal to the Accounting department. Coordinate work to be scheduled for clients including notification and appointment scheduling. Enforce company policy and standards for customer service throughout the office Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed. Coordinate daily meeting with CEO to provide office update, relay customer concerns, close out daily billing, and review unapproved proposals Prepare monthly account invoicing and budgets for select commercial, municipal, and educational clients Prepare Daily/Weekly billing details for Central Park Contracts (including logs) Assist in the renewal of all applicable company licenses Maintain office supply inventory and oversee purchasing Assist with end of month close, as needed Provide additional administrative support to arborists and general office support Complete all tasks accurately and efficiently. Other duties as assigned Requirements At least five years of experience in office management, overseeing a team of five or more individuals. Experience in the service industry is preferred. Prior experience in developing proposals, reports, and/or client presentations is highly desirable. Proven ability to manage a large volume of clients while delivering outstanding customer service. Skills/ Abilities Expertise in Microsoft Office Strong written and verbal communication abilities, including skills in proposal writing Capability to handle multiple tasks with a keen attention to detail Required time management and organizational skills Demonstration of a high level of professionalism and telephone etiquette Education/Training Bachelor's degree in Business, Business Management, English, Communications, Literature, Journalism, or a related field, preferably with two to four years of experience Benefits We offer a competitive compensation package, $ 80,000 - $98,000 per year, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment. Almstead Tree and Shrub Care Co. is an Equal Opportunity Employer

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

A Woodland Park law firm seeks a qualified law office manager to join their growing practice! QUALIFICATIONS: Experience with escrow and trust accounts, as well as accounts payable and receivables experience Experience with drafting settlement statements for civil cases and disbursing those funds. Experience with quick books online and quicken Experience with needles case management software or other law firm software helpful, but not required. A working knowledge of personal injury cases is helpful, but not required. In this roll you will pay all law firm bills and all Case funds in a timely manner from specific and required accounts Compensation based upon experience. Excellent Benefits Package. Pay: $50,000.00 - $55,000.00 per year

About the Role: We're seeking a strong, experienced Front Office Manager to lead and manage the team at a busy dental surgery practice in Bergen County, NJ. This is your chance to take ownership of daily operations, staff performance, and patient satisfaction while driving the office to meet its goals. Job Title: Front Office Manager Location: Westwood, NY Pay: $30-$33/hour | OT Eligible Benefits: Health insurance, Paid time off Key Responsibilities: Oversee front desk operations, staff hiring/firing, coaching, scheduling, and payroll Handle staff and patient issues, set monthly goals, and ensure operational standards are met Maintain communication with leadership and physicians Conduct daily huddles and ensure phones/messages are managed hourly Generate, review, and follow up on treatment plans weekly/monthly Maintain a positive, collaborative team environment Conduct staff performance management, including reviews and accountability Requirements: Minimum 2 years of dental office management experience Knowledge of WINOMS software and CDT codes (preferred) Leadership skills with excellent communication and team motivation abilities Ability to comply with safety, privacy, and regulatory procedures Proficiency in Word and Excel Who We're Looking For: Candidates from general dentistry, pediatric, orthodontics, endodontics, periodontics, prosthodontics, or oral/maxillofacial surgery backgrounds Leaders with a strong sense of ownership and ability to motivate their team Professionals with experience in office operations, scheduling, billing, and patient management Why You'll Love This Role: Opportunity to lead a growing dental practice Work closely with physicians and leadership Make a tangible impact on office operations and patient care

Responsibilities include: The candidate will oversee the daily operations in the office, all employees will come to her with issues and she will help them problem solve, identify issues, implement new systems to streamline operations, enhance systems, make a weekly meeting with the employees to see what's going on and then report back.

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business. Specific Responsibilities Office Management - oversee the general running of office facilities, to include: - Oversee general office operations, including supplies, equipment, and facility maintenance. - Manage front office functions such as reception, mail distribution, and phone systems. - Serve as the primary contact for vendors, service providers, and building management. - Manage relationship with the Boston Co-Working Office Space landlord. - Maintain the condition of the office and arrange necessary repairs and maintenance. - Ensure compliance with health and safety regulations. - Liaise and assist HR/IT with new hires equipment. - General office duties - ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required. Travel Coordinator: - Ensure all travel for US employees is booked in accordance with the Group Travel Policy. - Ensure that all records regarding US employee business travel are kept properly and up to date. - To assist generally with travel related enquiries and administration for the US business. - To assist with VISA applications, ensuring internal travel calendar and traveller's diaries are up to date. Personal Assistant to the US CEO and CUO: - Diary management including liaising with internal and external stakeholders. - Coordinate and update calendars and arrange meetings. - Take and produce minutes for meetings as required. - Arrange any external events or meetings as appropriate. - Fielding any telephone calls, emails and correspondence where required. - Processing expenses. - Any other secretarial and personal assistant duties as deemed appropriate and necessary. - Any other ad hoc duties as required. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Minimum of 5 years of experience providing office management and EA support in a corporate environment. - Experience working with a range of internal and external stakeholders at all levels. - Experience of working collaboratively with wider teams based remotely. - Experience working within the insurance industry would be preferred. - A positive, professional and flexible attitude is essential, and an ability to work proactively on own initiative. - Excellent organisational skills with the capability to multi-task. - Strong IT skills including MS Office, Word, Excel and PowerPoint. - Problem solving skills and ability to "think outside the box". - Excellent written and verbal communication skills and interpersonal skills. - Experience working within the insurance industry would be preferred.

Gunner Roofing is transforming the roofing industry with a company focused on the highest-quality work and customer service, taking the fear out of home improvement. Gunner Roofing is pioneering innovation in the industry blending incredible people with technology. Our mission is to enrich homeowners' lives through trusted guidance, exceptional service, and lasting memories-installed every day. Winner of multiple awards including GAF's Cutting Edge Contractor Award 2023 & DaVinci Masterpiece Contractor Project of the Year 2023 along with Fast Company's Most Innovative Companies 2024, & Inc. Best Workplaces 2025. Our people are the backbone of Gunner, each member bringing unique skills and passion to the table, driving us forward and upholding our commitment to education, communication, unmatched speed, innovation, and craftsmanship. Our people are aided by an experience that enables customers to easily purchase roofing online. This blend of traditional craftsmanship and digital ease underscores our dedication to an exceptional customer experience. What part will you play? As the Office Manager, you'll be the backbone of our day-to-day corporate operations. You will ensure our offices run efficiently, employees are supported, communication flows seamlessly across departments, and our workplace reflects the culture and standards we strive to uphold. Your role will connect people, processes, and resources-ultimately helping the business operate smoothly and execute its strategic goals. What will you do? Oversee the daily operations of the Gunner corporate offices to ensure a smooth, efficient, and well-organized environment. Manage procurement and inventory of office supplies, ensuring teams have what they need. Coordinate workspace planning, office maintenance, repairs, and ensure compliance with safety standards. Manage relationships with vendors such as cleaning services, office supply companies, and maintenance contractors. Negotiate service contracts to ensure cost-effective, high-quality solutions. Coordinate office deliveries, repairs, and vendor services with minimal disruption to office operations. Serve as the primary point of contact for office employees regarding administrative needs or office-related issues. Foster strong inter-departmental communication on critical office matters. Manage annual filings including Home Improvement License renewals, insurance broker renewals, and Annual Reports. Foster a fun, inclusive, and productive office culture through daily interactions and thoughtful touchpoints. Maintain a welcoming reception area. What do we require from you? Bachelor's degree in Business Administration or a related field preferred. A minimum of 3 years of experience in office management, administration, operations, marketing, or related roles. Excellent interpersonal and customer service skills; thrives in people-centric roles. Strong organizational skills and impeccable attention to detail. Ability to manage time effectively and consistently meet deadlines. Proven analytical and problem-solving skills. Ability to prioritize and anticipate needs. Comfortable working in a fast-paced, dynamic environment. Proficiency in Google Suite and similar tools. Compensation Base Salary: $60,000 -- $70,000 Two-week onboarding program American Express for business expenses Benefits An unmatched, high-energy company environment 401(k): Company match after 6 months United Healthcare (medical, dental, vision) with company contribution after 60 days PTO: Unlimited plan after 60 days Company-issued iPhone and MacBook

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Paid time off Profit sharing Signing bonus ROLE DESCRIPTION: As an Office / Account Manager for Kyle Rourke - State Farm Agent, you are a key leader within the agency, balancing hands-on sales and service responsibilities with team oversight and office management. This role requires someone who is licensed, confident in holding others accountable, and skilled at keeping operations running smoothly while maintaining a supportive, team-oriented culture. Youll act as a buffer between the team and the agent, helping communicate expectations, resolve issues, and keep everyone aligned. In addition to providing outstanding service and contributing to sales, youll also be responsible for performance feedback, employee reviews, and ensuring the team meets established goals. RESPONSIBILITIES: Deliver excellent customer service through phone, email, and in-person interactions. Assist with sales conversations, policy changes, and cross-selling when appropriate. Hold team members accountable to goals and expectations; follow up on performance. Conduct employee check-ins and performance reviews. Serve as a liaison between the agent and the team, helping communicate priorities and provide support. Monitor agency workflows and help maintain operational efficiency. Support the agent in reviewing files, catching details, and ensuring compliance. Help manage daily office needs and serve as a go-to resource for both team members and clients. QUALIFICATIONS: Active insurance licenses required. Experience in insurance, customer service, sales, or office management preferred. Prior leadership experience and a natural ability to motivate and guide others. Strong organizational skills with attention to detail. Professional, approachable, and confident communication style. Ability to take initiative, hold others accountable, and support team success in a fast-paced environment.

We currently have an opportunity for a We currently have an opportunity for a Office Manager/Bookkeeper with a law firm in Hackensack, New Jersey (Zip code 07601) - Manage the firm's trust account - Manage billing and processing and payment of invoices - Oversee a team of support staff - Daily management of office operations including interfacing with outside vendors Position requirements are: - At least 5-7 years of related experience in a law firm environment - Advanced proficiency with QuickBooks - Experienced with managing a trust account

is 35,000-40,000 a year If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! Job Responsibilities Administration Perform administrative duties such as filing, faxing, distributing documents, maintaining spreadsheet Track and maintain compliance documents Calendar management, create and edit Microsoft Office documents, spreadsheets as requested Will respond to transfer all in-coming calls, take messages and interact with outside agencies in a professional manner Perform other duties as assigned by supervisors and/ or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual/family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Exceptional organizational skills Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at Jobs@qsac.com

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Paid time off Training & development Benefits/Perks Medical reimbursement available 401(k) Retirement Plan Paid vacation, holidays, and time off Structured systems, supportive leadership, and positive school culture Growth opportunities within a growing childcare center Professional development and training Job Summary A Whole New World Academy is seeking a friendly, highly organized Office Manager to support daily daycare operations, parent communication, staff coordination, manage NJ State Childcare regulations and administrative workflow. The ideal candidate will be confident working in a school environment, comfortable interacting with children and families, and able to manage front-office tasks with professionalism and care. This role includes administrative duties, enrollment support, attendance tracking, scheduling, parent communication, and general assistance to the Director. The Office Manager will also support social media postings, helping keep our families engaged and showcasing classroom activities, events, and center updates. Responsibilities Manage front-desk operations with a warm, welcoming presence for families and visitors Assist with enrollment paperwork, attendance records, billing coordination, and student files Serve as a liaison between parents, teachers, and administration Respond to emails, phone calls, and parent inquiries in a timely and professional manner Support scheduling, event planning, forms, compliance documents, and daily logistics Maintain the center calendar and assist with staffing communication when needed Create and post engaging content for social media (Instagram, Facebook, newsletters, etc.) Capture photos/videos (with permission) of classroom activities for marketing/updates Help manage website updates, flyers, announcements, and family communication tools Provide classroom support when necessary reading to children, transitions, pickups, etc. Uphold privacy, safety, and center policies at all times Qualifications High school diploma/GED required, some college preferred Previous experience in office administration, front desk management, daycare, or school setting preferred Skilled in Microsoft Office, Excel, Outlook and social media platforms Strong customer service and communication skills enjoys interacting with parents and staff Comfortable working around children and supporting classroom needs occasionally Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionSportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team. The position: The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals. This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us!Responsibilities Responsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction. Monitor practice performance metrics to ensure continuous improvement of office productivity. Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc. Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency. Oversee administrative and clinical team members and work together to achieve goals. Evaluate team member performance, give guidance, and participate in disciplinary action. Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels. Maintain patient records and ensure patient confidentiality. Audit staff timecards to ensure accuracy. Schedule patient transportation service for patients Requirements Must have 5+ years experience in a fast paced, high volume healthcare setting A goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction Sense of urgency and self-accountability Well-organized with superior multi-tasking and time management skills Professional Telephone etiquette Excellent customer service skills Attention to detail Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook) Bilingual Spanish Preferred Benefits Competitive Salary + Bonus Excellent career growth opportunity Medical benefits, life and disability insurance, PTO, sick time, paid holidays 401k with 4-8% Match based on tenure These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

We are seeking a full-time Office Manager for our Hoboken campus. This is a 12 month, full-time staff position. The Office Manager provides various support services for students, parents, faculty and administrative personnel. This position promotes positive relations with families, students, staff and the general public. The position starts January 2026. Standard work hours, benefits, and paid time off as per the Faculty/Staff Handbook. Reports to: Chief of Staff The Candidate You are warm, inviting, and enjoy working collaboratively with faculty and staff. You are organized and attentive to the needs of the staff and students in the building as well as guests and visitors. You care about and ensure the safety of all by keeping up to date with our safety protocols and implementing them. You are familiar with database systems, excel, Microsoft word, google doc and are generally proficient with technology. You are dependable, a team player and an excellent communicator with impeccable follow through. You understand that the office manager is an important representation of Stevens Cooperative School and is someone who maintains professionalism at all times. Primary Responsibilities Maintains visitor logs and makes sure that visitors provide identification and signs in and out. Checks that students who leave early are dismissed to the approved pick up person and ensures that they are signed out. Answers, screens and transfers calls. Takes detailed messages and forwards them in a timely manner. Keeps the reception area tidy and organized and replenished with up to date school brochures and materials. Stays updated on school happenings to be able to answer general inquiries. Maintains and troubleshoots all office machinery i.e faculty room copier and arranges service if necessary in a timely manner. Updates and maintains bulletin boards, phone lists and hard copies of forms. Implements and documents fire and safety drills. Acts as a liaison to our landlord and our maintenance staff for any building issues. Distributes lunches from Daily Delicious and troubleshoots issues by acting as the liaison (call DD for missing lunches, check on status of lunches, call parent if they haven't ordered lunch, etc) Orders books through Hoboken Board of Ed and keep within the HBOE budget. Receives and distributes mail and packages appropriately. Mail out letters and packages (work-related) for faculty and staff. Handles projects requested by administrators and Chief of Staff Arranges trip details and transportation for teachers. Keeps budget tracking document up to date at all times for the Academic Team. Collaborates with other office staff and attends office staff meetings. Provides class lists and contact information upon request by administrators or faculty using Blackbaud. Makes copies and prints for faculty and administrators when requested. Checks student attendance in Blackbaud, and reminds teachers to enter attendance when needed. Relays any changes in dismissal notes to the appropriate classroom teachers. Monitors sick or hurt children and provides basic first aid (band-aids, ice packs, taking temperature, administering medication if the child has permission from parents). Contact parents when appropriate to pick up their child. Receives and handles payment and registrations for school events. Files incident reports electronically on the server and accesses them for administrative personnel upon request. Places orders for general supplies and special requests and tracks all orders. Delivers to the appropriate person and/or puts away in the appropriate place upon receipt. Submits credit card expense report for approval on a monthly basis. Routinely organizes and does the inventory for all standard supplies. Submits purchase order documentation to the Business office in a timely manner. Interacts effectively and sensitively with a diverse population of students, faculty and parent body, displaying effective interpersonal skills. Qualifications A BS/BA degree from an accredited college or university preferred Minimum of three years in a similar position or experience working in a school setting Requirements Arrival by 7:45am, depart at 3:30pm (unless required staff meetings are scheduled) Attend all staff meetings as well as all admin or office manager meetings Attend start of year and closing faculty meetings Salary & Benefits Salary begins at $45,000 and commensurate with experience. Stevens offers a comprehensive benefits package including medical, vision, and dental insurance, a 403(b) retirement savings account match program, life insurance, and long-term disability insurance as well as reimbursements for cell-phone use and for an on-street parking permit in Hoboken. Stevens Cooperative School Stevens Cooperative School fosters curiosity, compassion and confidence in students who think deeply, act ethically and lead by example. Stevens Cooperative School is the only nonsectarian independent school with campuses in Hoboken and Jersey City. Founded in 1949, Stevens is the oldest parent cooperative school in New Jersey, and an excellent model of progressive education in action. Stevens serves 430 students from PreK 3 through 8th grade, of which 46% are ethnic minorities. Stevens is fully committed to a culturally diverse faculty and staff body and is eager to consider applications from traditionally underrepresented groups. We are committed to ongoing curricular and pedagogical anti-racist work, and we seek a candidate who shares that commitment and who can contribute to our efforts. We search out opportunities for professional growth and encourage reflection on our own practices. Stevens does not discriminate on the basis of disability, race, religion, or national origin in the administration of its hiring and admission policies, financial aid program, or other school-administered programs.

Hiring an Office Manager for a growing residential cleaning company. You will provide leadership to all areas within the company including sales, operations, customer service and administrative functions. You are a proactive leader and self-starter who can interact with the public and our employees. You have a strong work ethic and are able to manage time to effectively meet deadlines. You have at least two years of supervisory experience, as well as proven communication skills with supervisors, employees, and customers. Specific Responsibilities: Manage ~10 personnel including hiring, training, coaching, and day-to-day performance management Proactive customer relations, includes handling service requests and customer complaints Ensure successful operations: prepare and review reporting, ensure homes are cleaned as scheduled, communicate with vendors, monitor account receivable, etc. Maintain a clean and well-stocked office Improve upon current processes to ensure quality, profitability, and future growth Perform virtual estimates and quality checks Job Requirements: At least 2 years supervisory experience Valid Driver's License Strong written and verbal communication skills Must be bilingual - Spanish Detailed-oriented Positive Attitude Professional appearance and personality Team player who can work independently Computer literate Salary: Starting at $18 to $22 per hr (depending on experience), plus sales growth bonuses Hours: 7:45 am - 4:30 pm Personal Time Off (PTO vacation / sick day policy); No Health Insurance offered Job Type: Full-time We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $18.00 - $22.00 per hour When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Assistant Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Assistant Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Minimum 1 Year Proven experience as an in a supervisory front desk position. Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Salary is commensurate with experience between $25-32