Office Manager-Raleigh, NC, I-440 Loop
Office Manager Job 40 miles from Wilson
The Lane Construction Corporation is one of America's leading construction companies, specializing in large, complex civil infrastructure. For nearly 130 years, it has contributed to the development of the country's vast network of roads, highways, and bridges, including the Interstate Highway System. Lane also specializes in tunnels, metro and railway systems, as well as airports and water and wastewater treatment plants
Responsibilities include:
Conducts new hire orientation sessions.
Creates and manages employee files and documentation.
Compiles information and prepares reports.
Obtains information from department heads and updates monthly presentations.
Tracks monthly time exceptions for HR function.
Reconciles purchase card transactions, submits and tracks purchase requisitions, addresses invoices and manages HR department budget.
Coordinates large meeting and training logistics and provides support during event.
Arranges travel for senior HR leaders.
Manages VP of HR, Organization and DE&I calendar.
Manages internal HR website.
Tracks inventory and orders office supplies and other items for HR Department.
Performs other duties as assigned.
Qualifications:
-High School Diploma or GED
-3 years of experience in administrative support
Office Manager
Office Manager Job 40 miles from Wilson
About the Role
We are looking for a detail-oriented and tech-savvy Office Administrator with extensive QuickBooks expertise to manage our accounts payable (A/P) and accounts receivable (A/R) processes. This position offers an opportunity to join a growing.
Key Responsibilities:
· Manage A/P and A/R efficiently using QuickBooks.
· Maintain accurate financial records and assist with reconciliation tasks.
· Learn and use additional software tools that integrate with QuickBooks.
· Support the team with administrative tasks as needed.
Requirements:
· Extensive knowledge and experience with QuickBooks for A/P and A/R.
· Strong computer skills and ability to quickly learn new software programs.
· Exceptional attention to detail and organizational skills.
· Reliable self-starter who can thrive independently.
Employment Type: Part-Time (Flexible Schedule)
Compensation: Competitive pay based on experience. Why Join Vision Remodeling?
We offer a flexible and supportive work environment where your expertise will make a meaningful impact. Ready to bring your administrative and QuickBooks expertise to a team that values your contributions? Apply today and take the first step toward a rewarding and flexible career!
Part Time Office Administrator
Office Manager Job 40 miles from Wilson
At Stewart, we put great emphasis on serving and leading our employees, clients, communities, and professions. We believe that every employee has an impact on our company and our community. What we do is significant and legacy building. Our work is not only about footings, beams, and columns, or roads and bridges, or surveys and inspections, or parks or community planning. We are strengthening our communities through the building of hospitals, office buildings, schools, housing, places of worship, roads to mobilize people, parks and greenways to enjoy the beauty of nature, and thoughtful community plans that delineate the future growth. We love to see how our employees' contributions enhance our communities.
Office Administrator
Position Highlights:
Stewart has an opening for a Part Time Office Administrator in our Downtown Raleigh office. As the Office Administrator, you will be charged with creating an unforgettable first impression as you operate the front desk of the office. You are an ambassador of the Stewart brand and culture, shaping first impressions of all who enter or contact our office and creating a warm, welcoming, and seamless experience for staff and clients. This dynamic role will provide firm-wide administrative support as needed.
Position Responsibilities:
Front Desk and Office Administrator Functions:
Provide front desk support to office staff, visitors, and clients, parking validation, answer and direct phone calls, manage mail, maintain office supplies and equipment, coordinate office events, serve as key property management contact, support general fleet vehicle maintenance, and manage parking assignments for employees and serve as main point of contact for parking vendor.
Employee and Client Engagement:
Assist in logistics support of employee engagement programs, initiatives and events, support onboarding program, assist in coordination and logistics of Stewart Foundations training program, coordinate food deliveries for in-office meetings, and provide logistics support for client events located in the office or at in-town locations.
Position Qualifications:
2+ years of administrative experience
Associate degree in Human Resources, Business, Communications, or related field of study required, or equivalent experience
Bachelor's degree with 1+ years of relevant experience in a Front Desk Administrator position with 50+ employees and with multiple office locations preferred
Work experience in the AEC industry preferred
Valid Driver's License; must be able to pass a motor vehicle check
Notary Public certification preferred; will be required to achieve this certification if not certified at the time of hire
Intermediate knowledge of MS Office, including Word, Outlook, PowerPoint, and Excel
Welcoming, approachable, and courteous
Advanced skills in customer service and attention to detail
Ability to handle confidential information with care and respect
Our Team:
Stewart's People Experience Team focuses on providing employees positive and meaningful experiences at every stage of the employee life cycle. We are strategically designing programs and initiatives that will drive engagement, excellence, and support employee enrichment. We are building a culture of belonging, and we are ambassadors for our employees, helping each person thrive! If you are passionate about helping employees get excited about the work they do, helping them feel valued, appreciated, and heard, come join our team!
Stewart is an Equal Opportunity Employer and Affirmative Action Employer, including individuals with Disabilities and Protected Veterans.
Please note, any unsolicited resumes forwarded by third-party recruiters to Stewart or to any of our managers or employees will be considered public information and may be treated as a direct application from the person identified in the resume. Stewart has the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity.
Other details
Pay Type Hourly
Dental Office Manager
Office Manager Job 18 miles from Wilson
Dental Office ManagerThe Office Manager is responsible for managing the business functions of a dental/orthodontic practice by collaborating with the corporate office. An understanding of all business functions within a dental practice and strong customer service skills are needed to succeed in the Office Manager role.Essential Duties and Responsibilities
Plan and manage business operations to ensure excellent patient support services.
Complete and analyze daily, weekly, monthly, quarterly, and yearly financial reports for the office.
Run and analyze management reports.
Train, develop and manage staff to meet performance standards.
Assist in employee hiring, performance evaluation, promotion, termination, and retention activities.
Review and approve timecards and PTO for staff.
Adhere to all HIPAA and OSHA regulations.
Ensure that patient data and records are stored securely and in compliance with privacy and security regulations.
Maintain the appearance and functionality of the dental office.
Support marketing initiatives and provide input to adapt to office location and patient demographics.
Respond to patient queries and resolve issues to ensure patient satisfaction.
Ensure adherence to company policies and procedures.
Minimum Qualifications (Knowledge, Skills, and Abilities) Associates or Bachelor's Degree RequiredMinimum of 2 years of management experience (in dental/ortho setting preferred) Interpersonal Skills: Good interpersonal skills to develop an effective relationship with patients, parents, doctors, staff members. Writing and communication skills:
Effective interaction with others in spoken and written English
Accurately transfer gathered data into a patient record
Ability to read and understand technical and professional materials
Ability to demonstrate sensitivity, confidentially and respect when speaking with patients, peers and staff
Intellectual and motor skills:
Ability to work independently
Ability to comprehend, reason, integrate, analyze, evaluate and problem solve
Ability to demonstrate critical thinking skills
Computer skills:
Intermediate computer knowledge
Insurance Roofing Manager
Office Manager Job 40 miles from Wilson
Position Overview: As an Insurance Roofing Manager, you will play a crucial role in expanding our market presence and driving growth in the insurance restoration sector. Your primary focus will be to build and lead a highly skilled team specializing in insurance claim processing and roofing sales. You will oversee the management of insurance claims, coordinate with adjusters, and guide your team in excelling at selling roofing, siding, gutters, and guards to maximize profits while ensuring customer satisfaction.
This role is hands-on, requiring you to work alongside your team at appointments, adjuster meetings, on roofs, and during training sessions to cultivate skills and deliver results.
What We Offer:
Competitive Salary with Performance-Based Bonuses: We believe in recognizing expertise and dedication in the insurance roofing sector.
Abundant opportunities for career growth: Your success is our success, and we are committed to helping you achieve your professional goals.
Innovative Culture: Join a forward-thinking team at the forefront of the insurance restoration and roofing industry. We encourage creativity, innovation, and continuous improvement.
Enjoy brand reliability with a BBB A+ rating and outstanding reviews on Google and TrustPilot.
Weekly direct deposit.
Key Responsibilities:
Recruit, train, and mentor a high-performing team specializing in insurance roofing claims and sales.
Develop and execute strategies to optimize the insurance claim process and exceed sales targets.
Conduct continuous training on insurance policies, claim procedures, and effective communication with adjusters.
Foster relationships with insurance companies and adjusters to streamline the claims process.
Ensure compliance with all relevant insurance regulations and company policies.
Oversee the accurate documentation and processing of insurance claims.
Foster a positive team culture that drives results and personal growth.
Qualifications:
Proven track record in managing insurance roofing projects and teams.
Extensive experience in handling insurance claims, particularly in the roofing sector.
In-depth knowledge of insurance policies, claim procedures, and industry regulations.
Expertise in the roofing industry, including materials, installation techniques, and current market trends.
Strong communication, negotiation, and leadership skills.
Ability to read and interpret insurance policies and explain them to customers.
Passion for customer service and problem-solving in high-stress situations.
High level of self-motivation and a results-oriented mindset.
If you are prepared to lead in the dynamic field of insurance roofing, manage a specialized team, and contribute to an industry leader, we want to hear from you!
Legislative Clerk - Office of House Majority Leader - Representative Brenden Jones
Office Manager Job 40 miles from Wilson
DESCRIPTION OF WORK:
North Carolina's House Majority Leader, Representative Brenden Jones, is seeking a highly qualified professional to work as a Legislative Clerk in his office. Legislative Clerks assist Legislators, also known as Legislative “Members” of the Representative, in fulfilling their public obligations by providing support services in the areas of administration, communication, research, and public relations. This position requires a high level of organization and accountability as well as the ability to perform independently and maintain composure in a fast-paced, dynamic environment.
This position is a permanent, full-time position. Days of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. However, when the House of Representatives is in session, evening work may be necessary on Monday through Thursday and occasionally weekend work may be required as the job duties demand, based on the needs of Representative Jones. This position is under the direct supervision of the Representative and has no direct supervisory responsibilities, unless requested by the Member to assist in the supervision of an intern.
Examples of Duties (
The Legislative Clerk will be given a wide range of tasks, projects, and duties, including, but not limited to, the following)
:
Conducting research into various public policy issues
Office management, email, and calendar management
Drafting correspondence and constituent newsletter
Coordinating with other legislators and staff on policy initiatives and legislation
Coordinating with state agency liaisons to fulfill constituent requests
On-boarding, training, and managing interns
Creating and monitoring communication strategies for the Representative
Other items related to the Representative's official duties
Identifying and monitoring district specific issues
Other tasks assigned by the Representative
KNOWLEDGE, SKILLS, AND ABILITIES/COMPETENCIES:
Ability to present information clearly and concisely, both orally and in writing
Practical knowledge of the elements of reference and policy research
Proficiency with all Microsoft Office applications, research software, and Adobe Acrobat DC
Ability to maintain composure and work cooperatively under pressure with legislators, legislative staff, and the public on a daily basis
Ability to work independently, organize and analyze materials, and prioritize tasks
Ability to maintain confidentiality and to handle politically sensitive work
Ability to work objectively and impartially both with respect to members of both political parties and with respect to issues of state
Willingness and ability to work extended schedules
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Required Education and Experience:
Undergraduate degree; or an equivalent combination of education and experience
Preference will be given to those with the following
:
Graphic Design Expertise: Proficiency with tools like Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) and Canva
Social Media Management: Knowledge of platform-specific best practices and trends for various platforms (Facebook, Instagram, X, and TikTok)
Outstanding record of academic achievement
Strong record of leadership in an academic, professional, and/or extracurricular setting
SUPPLEMENTAL AND CONTACT INFORMATION:
***NC General Assembly positions are NOT subject to G.S. 126 - State Human Resources Act.***
Instructions:
To apply for the Legislative Clerk position, please complete the online NC General Assembly application through the NC General Assembly website: ***************************
Required Supporting Documents:
Résumé
Cover Letter
Please Note the Following:
Application must be completed in its entirety, including detailed education and work history.
Résumés are not accepted in lieu of the NC General Assembly Application. Incomplete packets will not be considered.
Agency Contact Information:
North Carolina General Assembly - House of Representatives
Office of House Majority Leader - Representative Brenden Jones
*********************
***Due to the high volume of applications received, we are unable to provide information regarding the status of your application.***
Dental Office Manager
Office Manager Job 40 miles from Wilson
Riccobene Associates Family Dentistry is looking for a full-time Office Managers for our offices in the Raleigh-Durham area. Are you tired of going to work with no sense of fulfillment, happiness or purpose? Take matters in your own hands and become a Riccobene team member! You can navigate your future by partaking in the ultimate employee experience & building long lasting relationships with your patients and co-workers, by helping them SMILE.
S- Sincerity (passion & excellence in everything we do)
M- Mastery of skills with on-the-job training
I- Integrity (doing the right thing all the time)
L- Laughter & Love (bring Joy and laughter to work- happiness is always a choice)
E- Excellent compensation, employee perks & benefits (competitive salary, medical, vision, dental, 401k, bonus plan & 100% paid for benefits such as telemedicine, short-term disability and life insurance). Oh did we mention our annual Vegas-them holiday party!
#ChangingLivesOneSmileAtATime
POSITION SUMMARY
The purpose of a dental office manager is to assist all staff in any way possible to become more efficient, productive, and competent, thus helping to create a profitable practice that delivers excellent service to patients.
This position is responsible for guiding the dental practice team to achievement of productivity and financial and patient satisfaction goals. Through management of revenues, front office procedures and practices, marketing and promotional programs, team development, and patient relations, this is a pivotal position that requires organization, positive interactions, excellent interpersonal and influencing skills, and willingness to assist with and/or direct a variety of responsibilities in the dental office.
Office manager mission statement
1. To help create an efficient and profitable practice that is known in the community for excellent service to its patients.
2. To help create a harmonious work environment.
3. To ensure that quality patient care guides all decision-making.
DUTIES AND RESPONSIBILITIES:
The dental office manager will manage the following duties and provide general supervision of the patient coordinators, dental assistants, dental hygienists, sterilization techs, treatment coordinators and others as assigned. Office Managers are expected to partner with onsite associate dentists to ensure the following: (Duties include but are not necessarily limited to):
Oversees the responsibilities and duties of all the office personnel to ensure efficient and compliant operations within the practice
Support community marketing events
Responsible for personnel management duties including hiring, developing and coaching of employees
Responsible for generating monthly reports and other intermittent reports
Ensure expenses and invoices are submitted through electronic system in a timely manner
Provides support to dentists and other team members on treatment planning, billing and insurance matters
Required to have a detailed knowledge of the entire practice spectrum from patient care to business operations in order to make decisions that directly impact the success of the business
Ensures the dental office is stocked with inventory such as dental supplies, tools, and office supplies.
Responds to doctor, patient and employee concerns and inquiries
General office duties and other duties as required
Requirements
Essential Requirements & Qualifications:
2 or more years of management experience, preferably in a dental or medical setting
Preferred 3-5 years of Front Office Dental experience
Ability to organize and prioritize work load in order to meet established schedules, timelines or deadlines.
Possesses the personal maturity and emotional intelligence to be able to manage working under demanding and challenging circumstances
Displays a pleasant and respectful manner when dealing with patients and staff
Exhibits patience, understanding and consideration for others
Able to work independently toward predetermined outcomes or as a member of a group
Computer proficiency including Microsoft Office Suite and the ability to learn new programs
Ability to professionally present and speak in front of small and large groups
Ability to demonstrate independent thinking and exercise good judgment
Ability to formulate, affect , interpret, and/or implement operating practices
Ability to demonstrate a teamwork approach to job responsibilities
Ability to demonstrate initiative, dependability, and promptness
Must perform frequent repetitive work with attention to detail
Must have the ability to be flexible and accept different work assignments with a positive approach
Ability to follow instructions and takes responsibility for own actions
Ability to exercise confidentiality with Patients and patient care
Must listen attentively for clarification to ensure necessary outcomes
Benefits
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Front Office Supervisor - Medical - Harvest Family Health Center
Office Manager Job 7 miles from Wilson
Come join our "Family" and be part of providing healthcare In the Community…For the Community. Carolina Family Health Centers, Inc. provides accessible and affordable health care with excellence...where patients come first. Regardless of an individual's ability to pay or their insurance status, we believe that EVERYONE deserves access to quality health care.
As a nonprofit, federally qualified health center (FQHC), we strive to meet the needs of our community and breakdown barriers that prevent individuals from seeking health care. Our service offering includes primary medical care, behavioral health, pharmacy and dental services in an integrated model that provides a comprehensive approach to care for our patients.
Position Information
The Front Office Supervisor - Medical manages the daily operations and staff for front office activities for the medical department at Harvest Family Health Center in Elm City, NC. These activities include greeting patients upon arrival, patient registration for appointments, scheduling future appointments, completing the check-out process, appointment management, and managing telephone call volume. This position ensures a positive patient experience and resolves patients' complaints, addresses concerns, and any barriers to care. The Front Office Supervisor - Medical manages all matters of employment of the front office staff, including attendance, corrective action, and performance management. This position reports to the Chief Operating Officer.
THIS POSITION OFFERS A 40-HOUR WORKWEEK, NO WEEKENDS, FULL BENEFITS PACKAGE, 12 PAID HOLIDAYS, BI-WEEKLY PAY.
Essential Tasks
* Oversees the daily operations of the front office activities, including the supervision and support of the front office staff, as well as operating as a Front Office Associate.
* Provides supervision to the Front Office Associates - Medical/Call Center. This includes involvement in the recruitment and hiring process, providing orientation and training, managing workloads, and monitoring staffs' performance and productivity. The Front Office Supervisor - Medical is responsible for the orientation and training of new employees on front office procedures as well as retraining any front office staff member who demonstrates performance deficiencies.
* Scheduling the appropriate number of front office staff members to ensure adequate coverage during office hours. This includes substituting for absent/tardy employees during shift shortage.
* Responsible for the efficient operations of the front office. If workflow slowdowns occur, the Front Office Supervisor - Medical is responsible for researching and providing solutions to mitigate and prevent such slowdowns.
* Responsible for overseeing the patient registration process, ensuring accuracy of demographic and insurance/payment information. This position coordinates the patient check-in and check-out processes including handling co-payments, deductibles, and billing inquiries.
* Responsible for the oversight of cash and monetary receipts in the front office. The Front Office Supervisor - Medical counts and verifies each employee's cash box at the end of the day. Additionally, the Front Office Supervisor - Medical is responsible for balancing the end of day transactions report. The Front Office Supervisor - Medical is responsible for immediately notifying the Chief Financial Officer with any discrepancies.
* Manages the appointment scheduling to optimize the daily schedule and minimize patient waiting times according to policy. The Front Office Supervisor - Medical notifies the Chief Medical Officer with any issues or discrepancies with the schedule.
* Fosters effective communication between the front office staff, medical staff, and other departments within the health center.
* Ensures a positive patient experience.
Experience and Education
* High school diploma or equivalent.
* Previous experience in a medical facility front office and two-years experience as a supervisor.
* Basic experience with Microsoft Office, including MS Excel and MS Word.
* Intermediate to advanced level of knowledge and experience with electronic health record systems.
Schedule
Monday, Tuesday, Wednesday, Friday - 8 am - 5 pm, 8 hour shift
Thursday - 11 am - 8 pm
8 hour shift, day shift, night shift
Physical Requirements
* Constant standing and walking, occasional bending, stooping, lifting, reaching forward and overhead.
* May occasionally be required to lift patients, office equipment and paper, usually not exceeding fifty pounds of direct lift.
* Frequent computer work required.
Benefits
* 401(k) and match
* AD&D insurance
* Dental insurance
* Disability insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Holidays
* Vision insurance
Job Type
Full-time, On site
Base Pay Overview
The starting pay for this position is $19.75 hourly. Please keep in mind that actual salary will vary based on various factors such as qualifications, skills, competencies, and proficiency for the roles.
Billing Manager
Office Manager Job In Wilson, NC
Job Summary/Scope
*************************************** Wilson is a city of around 50,000 people located in the heart of eastern North Carolina. We are about an hour from the Research Triangle and the buzz of the Raleigh area, and you can also quickly reach the North Carolina beaches.
The City of Wilson is known for innovation and outstanding service. We have top-rated, nationally accredited police, fire and recreation departments. Our parks and sports facilities are among the best in the nation, and our Vollis Simpson Whirligig Park is a unique and beautiful attraction that hosts concerts, farmers markets and the N.C. Whirligig Festival among other events. We are in the process of building a downtown field to host a Milwaukee Brewers' minor league team starting in 2026.
Wilson has the strongest manufacturing base in our part of the state, including tire manufacturing, pharmaceutical and other industries. The Greenlight citywide broadband services help technology-based companies flourish.
In addition to competitive salaries, we offer a best-in-class benefits package that brings additional value to your total compensation. To learn more about our benefits package, click on the ‘Benefits' tab above.
The hiring range for this position is $60,713.04 (minimum salary) to $83,611.07 (midpoint of range) dependent upon qualifications.
The purpose of this position is to manage the operations of the billing and field services departments of the City.
Successful performance facilitates and promotes the accuracy of utility billing and alleviates financial hardships for some customers.
The work consists of varied administrative and supervisory duties. Uncooperative customers contribute to the complexity of the position.
Job Responsibilities
Major Duties
Assists in implementing, testing and monitoring new system software and concurrent development/alteration of business practices to maximize returns on new software.
Monitor the Meter reading to stay within a specific period.
Monitor the billing of cycle, off-cycle and final billing to make sure they are billed on schedule.
Monitor the billing of old accounts and new accounts in bankruptcy filings.
Monitor the daily billing activities and monthly billing schedules.
Monitor the billing of our industrials customer billing.
Assists the Billing and Field Service department as needed.
Monitor Budget Bill customers.
Monitor back billing for electric, gas, and water/sewer utilities.
Interprets, maintains, and enforces regulations policies.
Communicates with the Billing and Field Services department through meetings.
Assists and response to other internal and external customers' complaints and questions.
Handles stormwater and solid waste adjustments and changes as required.
Monitors cancel and rebilling of customer's accounts if needed.
Monitors rate structures and procedures to utility customers.
Investigates and resolves customer issues in Billing and Field Services area.
Trains, schedules, direct, supervise, evaluate, and disciplines personnel.
Recommends changes in operating practices and procedures in Billing and Field Services area.
Prepares reports; assists in the preparation of the annual budget.
Performs other related duties as assigned.
Guidelines
Guidelines include department standard operating procedures, North Carolina General Statutes, Customer Service Policy Manual, and relevant city, state, and federal codes, laws, and regulations. These guidelines require judgment, selection, and interpretation in application.
Supervisory/Management Responsibility
This position has direct supervision over the Billing and Field Services staff.
Minimum Qualifications
Education/Experience Requirements
Knowledge and level of competency commonly associated with completion of a specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand the diverse objectives and functions of the subordinate positions in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.
Knowledge Requirements
Knowledge of computerized accounting procedures.
Knowledge of utility billing operations.
Knowledge of collection operations.
Knowledge of management and supervisory principles and practices.
Knowledge of department and city policies and procedures and federal, state and local laws, and regulations.
Skill in the operation of computers and other standard office equipment.
Skill in planning, organization, and decision making.
Skill in supervision of personnel.
Skill in oral and written communication.
Work Environment/Physical Demands
The work is typically performed in an office while sitting at a desk or table or while intermittently sitting, standing, stooping, or walking.
The employee occasionally lifts light object.
Office Manager
Office Manager Job 18 miles from Wilson
An Office Manager is a highly engaged leader that possesses a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented. An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company.
SECTION 2: Duties and Responsibilities
* Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE).
* Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team.
* Develop maximum productivity through team member training and development, proper scheduling, and overall office efficiency.
* Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results.
* Conduct performance reviews and compensation evaluations for the office team.
* Enforce all corporate policies and procedures. Responsible for all aspects of supervision.
* Implement, manage and reinforce TPE in an effort to enhance the customer experience. This includes: prompt greetings, professionalism, selling standards to include the "Quality inspections".
* Exercise judgment and utilize tools to achieve revenue and EBITDA growth.
* Provide guidance and coaching on optical equipment, proper medical chart handling, insurance and billing, frame and contact lens selection, policies and procedures, and computer software.
* Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.
* Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal.
* Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule.
* Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training.
* Adhere to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
* Performs other duties that may be necessary or in the best interest of the organization.
SECTION 3: Patient Population Served
* Office Manager and team members will work with patients of all ages, races, and genders.
SECTION 4: Education, Licensure & Certification Requirements
* High School Diploma or GED
SECTION 5: Experience Requirements
* Previous optical management experience preferred.
* Industry related experience will be beneficial.
* Associates or Bachelor's degree in Business Administration or Healthcare Management preferred.
* Favorable result on background check as required by state.
SECTION 6: Knowledge, Skills and Abilities Requirements
* Professional in appearance and actions
* Logical and Critical thinking skills
* Customer-focused with excellent written, listening and verbal communication skills
* Enjoys learning new technologies and systems
* Detail oriented, professional attitude, reliable
* Exhibits a positive attitude and is flexible in accepting work assignments and priorities
* Meets attendance and tardiness expectations
* Ability to work various days and hours as needed by the business
* Management and organizational skills to support leadership
* Ability to follow or provide verbal and written instructions with excellent grammar and spelling skills to avoid mistakes or misinterpretations
* Interpersonal skills to support customer service, functional, and team mate support
* Able to communicate effectively in English, both verbally and in writing
* Ability for basic to intermediate problem solving, including mathematics
* Basic to intermediate computer operation
* Proficiency with Microsoft Excel, Word, and Outlook
* Specialty knowledge of systems relating to job function
* Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines
SECTION 7: Supervisory Responsibilities:
* Directly supervises team members within assigned office.
* Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
* Responsibilities include participation in interviewing, hiring, and training team members, planning, assigning, and directing work; appraising performance, rewarding and disciplining team members, addressing complaints and resolving problems.
SECTION 8: PHYSICAL DEMANDS:
Indicate the amount of time spent for each activity required as it relates to the essential functions.
Physical Requirements
% of Time
LBS
Physical Requirements
% of Time
LBS
Bending
25
Vision - close/distance
100
Carrying
25
≤ 25
Vision - color vision
100
Climbing
5
Vision - depth perception
100
Driving
10
Vision - peripheral vision
100
Grasping
100
Vision - ability to adjust focus
100
Hearing
100
Stooping
25
Lifting
10
≤ 25
Walking
75
Pulling
10
≤ 25
Writing/Typing
100
Pushing
10
≤ 25
Speaking
100
Reaching
50
Fine Motor Skills
100
Sitting
50
Use of Hands
100
Standing
50
Other (please describe)
Location: Work takes place in a normal office/clinical environment. At times, travel to other locations may be necessary to fulfill essential duties and responsibilities of the job. Thus, those needing to travel for work must have access to dependable transportation, and driving record must meet company liability carrier standards.
Exposure: Works in normal office environment during normal business hours. May be exposed to blood or bodily fluids. May also be exposed to various cleaning supplies.
Equipment: The equipment typically used in this position is a computer, fax, copier, printer, scanner and telephone. Must have good working knowledge of Microsoft applications. Other equipment may be used as needed. May use Oprometric equipment/devices per sub-specialty requirement such as lensometer; keratometer; phoropter; visual acuity measuring; retinal camera; corneal topography unit; retinoscope. Personal Protective Equipment (PPE) follows standard precautions using personal protective equipment.
If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
#ECP
Corporate SNF Business Office Manager
Office Manager Job 48 miles from Wilson
Job Details Cary, NC Full Time DaysCorporate SNF Business Office Manager
Headquartered in Cary, Century Care management has been committed to quality healthcare for over 50 years and is one of the leading providers of long-term and short-term residential care in North Carolina.
We are looking for a new team member who desires to make a difference in the long-term arena and to positively touch lives. If you are looking to be a part or a growing, innovative company that provides service to others as their top priority, then you may be interested in joining our team. The position will be on-site in the Cary office
Job Requirements
Successful candidates must possess:
Knowledge to post cash receipts and insurance payments to appropriate accounts
Knowledge to research and correct insurance denials
Knowledge to bill all co-payments timely and efficiently
Balance all Accounts Receivable and follow up on credit balances
Maintain resident financial files
Technical and working knowledge of maintaining the resident trust fund accounts
Knowledge to make payer changes, discharges, readmissions in software
All follow up for Medicare, Medicaid, Insurance and private pay outstanding balances
A Strong understanding and familiarity with computer systems and MS Windows
A strong working knowledge of Excel, Word, Outlook, PowerPoint
While we are looking for individuals who are dedicated healthcare professionals, we also realize that you need - and deserve - quality benefits for yourself and your family. That's why we offer a diverse range of benefits so that you can choose those most applicable for you. Select from among the following:
Medical, dental, and vision insurance
Short-term and long-term disability
401(k) with company matching program
Performance-based bonus
Generous Paid Time Off accrual
Employer-paid conferences and training
Healthcare and dependent care flexible spending accounts
Learn more about us at ********************
Background check and pre-employment drug screen required.
No phone calls or agencies, please.
We use e-Verify to check US Employment eligibility
Century Care Management offers equal opportunity employment in a drug-free and smoke-free campus
Qualifications
Minimum 5 years nursing home billing experience
Experience with Electronic Medical Records - Point Click Care Preferred
Technical and working knowledge of Medicare, Medicaid, Insurance & Private Billing in a Long Term Care setting
Technical and working knowledge of all Medicare/Medicaid/Insurance billing regulations
Office Manager
Office Manager Job In Wilson, NC
Temp To Full-Time
The Office Manager supports day-to-day operational functions and priorities at a Company location(s). He or she optimizes departmental performance through accuracy, timeliness, and communications to best serve our customers.
Essential functions of the job are:
Ensure orders are booked in a timely manner, including proper ship-to address and billing are set up
Ensure exceptional customer interactions by handling all incoming communications in an efficient and professional manner-scheduling/confirming trips and answering, disseminating, or redirecting communications appropriately.
Support production by managing material through material substitution prior to dispatch
Support inventory administration (procurement, receiving, material usage).
Perform general office administrative support for the Company location(s) including operating office equipment, new hire paperwork, opening/sorting/routing incoming mail, answering correspondence, preparing outgoing mail, printing maps, ordering supplies, and supporting Operations as needed.
Perform Material and Labor reconciliation to ensure revenue is recognized in a timely and accurate manner.
Support Workbrain (daily time slice and piece rate data review).
Regularly review reports pertaining to all aspects of the business
Knowledge / Skill Set
An Office Manager must have knowledge of and understand the following processes/applications:
End-to-end applications process overview (quote to payment)
Order Management - create and book all types of orders
Scheduling and confirming trips
MRS/LRS (ship confirm)- revenue recognition
Workbrain
iProcurement ordering and receiving
Credit card processing (if not done by SSC)
HR support - hiring and on-boarding, benefits
Key controls
Monthly checklist
Certified payroll and prevailing wage (if applicable)
Safety process support as defined by the Branch Manager
Support production with vehicle record maintenance/retention
Company products and their scheduling cycles
Qualifications
2-3 Years
Dental Office Manager
Office Manager Job 18 miles from Wilson
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full-Time
Salary: $55000 - $57000 year + monthly and quarterly incentive earnings
At Aspen Dental, we put You First. We offer:
* A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
* Career development and growth opportunities to support you at every stage of your career
* A fun and supportive culture that encourages collaboration and innovation
* Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
* Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
* Hire, develop, manage and retain the office staff
* Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
* Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
* Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
* Additional tasks as required
Preferred Qualifications
* Minimum of one year of managing a team of direct reports
* High school diploma or equivalent; college degree is preferred
* A people centric leader who motivates and inspires others
* Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
* Demonstrate analytical thinking; place a premium on leveraging data
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
* May vary by independently owned and operated Aspen Dental locations.
Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Office Admin
Office Manager Job In Wilson, NC
5 days a week! In-office 9am to 5pm. Located in Wilson.
Answer telephones and route calls to the appropriate destination
Take accurate and concise messages and distribute to the appropriate source
Greet visitor, vendors and consumers
Distribute mail and internal correspondence
Maintain visitors log and employee sign in sheets
Assist in the distribution of payroll checks to staff and vendors
Manages budget for food and office supplies
Maintain the front lobby area
Distribute employment applications for walk-ins.
Maintain schedule for Therapist and QPs by scheduling, cancelling and rescheduling
Appointments
Coordinate with Clinal Director(s) to schedule intake and assessments
Track all referrals by completing the Referral Form
Verify consumer insurance information
Complete consumer screening and intake packet
Process intake packets and input consumers information into Sharenote.
Request and retrieve record numbers for consumer files.
Assemble new client files before releasing to Medical Records Department
Retrieve information from Medical Records for QPs
File client documentation in consumer files
Complete initial and updates for NCTopps
Review daily attendance logs
Scan Incident Reports/Grievance forms to QA/QI Management daily
Coordinate and manage drug screenings weekly
Other duties as assigned
Working Place: Wilson, NC, United States
Office Manager
Office Manager Job 32 miles from Wilson
WORK SCHEDULE: Monday through Friday, 8:00AM To 5:00PM (Earlier or later depending on job related duties).
SUMMARY OF POSITION RESPONSIBILITIES: The Office Manager position requires flexibility and knowledge in many areas and ensures that general everyday needs of the office are met.
ESSENTIAL DUTIES:
Schedule all medication evaluations, assessments, and outpatient sessions within appropriate time frames based on acuity (first available)
Call all appointments for reminders 24-48 hours prior to appointment.
Verify insurance eligibility during the referral process for each appointment scheduled.
Fills in required dates and information on the Intake Tracking spreadsheet daily
Run errands as assigned (i.e. going to post office, bank, CPA's office, etc...)
Provide general assistance and support to staff.
Prepare letters, labels, envelopes, documents, reports, etc. as assigned
Monitor the front desk and answer/transfer phone calls. Calls must be answered within 3 rings.
Switch phones to night or weekends, as appropriate.
Files documentation accurately and timely to guarantee ease of document retrieval (utilization of EHR)
Keeps consumer records organized within the EHR
Keeps the supply room neat and organized
Oversee office functions and actively participate in facilitating a positive and professional environment.
Assist in gathering information for any audits or accreditation that Pathways to Life, Inc. is participating in.
Make sure all clients and visitors sign in and are adhering to the Health and Safety protocols
Contact patients to confirm and reschedule no shows (daily). Document contact.
Responsible for taking vital signs for tele-med appointments.
Responsible for obtaining signatures from clients and completing chart side 1 prior to assessment being complete.
Manage uploading and scanning documents into the EHR to correct client record, ensure it is labeled correctly (if applicable)
Responsible for all medical records such as faxing medical records request and managing super shred records (off site storage log)
Manage inventory of office supplies (notify CFO of supply needs via email monthly)
Document all State Department and MCO calls in the call log.
Open and close the building, including straightening the lobby, ensure all lights are on/off, all doors are locked/unlocked, and things are clean and organized.
EHR chart review to ensure demographics are complete.
Complete other assignments as assigned by the supervisor.
LEVEL OF EDUCATION/EXPERIENCE:
1. High School Diploma/GED; AA Degree preferred.
2. Minimum three (3+) plus years of Secretarial/Office Manager experience in a
mental health, or social services environment preferred. Office Manager will have all required company training met within a 30 day period of hire.
3. Have no substantiated findings of abuse or neglect listed on the North Carolina Health
Care Personnel Registry.
4. All facilities or services require that all applicants for employment disclose any criminal
convictions. The impact of this information on a decision regarding employment shall be based upon the offense in relationship to the job for which the applicant is applying.
REQUIRED KNOWLEDGE:
1. Possess a basic knowledge of all office equipment, computers and multi-functioning copy
machines, and a willingness to attend appropriate classes to increase knowledge as needed
2. Respect for the confidentiality of all communications required within job duties, including client/employee records and documents, and electronic transmission by voice,
data, and wire
3. Working cultural knowledge of multicultural/multilingual populations and multi
disciplinary teams
REQUIRED SKILLS:
1. Advanced skills in PC/Word processing/database/spreadsheets systems 2. Advanced skills to produce complex reports and documents 3. Excellent organizational, prioritization, and interpersonal communication skills 4. Excellent verbal and written communication skills 5. Detail oriented
REQUIRED ABILITIES:
1. Ability to apply the concepts of customer service in the workplace 2. Ability to use professional judgment 3. Ability to work independently, with minimal direct supervision 4. Ability to handle multiple tasks and meet critical deadlines 5. Ability to meet short and long-term goals and project deadlines
PHYSICAL DEMANDS: Regularly walk, stand or stoop; occasionally lift, carry, push, pull or otherwise move objects weighing up to 25 pounds; and regularly drive a motor vehicle. Employees must be physically able to complete and maintain NCI-B certification as well as CPR.
WORKING CONDITIONS:
Work is performed in an office, other environmentally controlled room or the community; Work may expose incumbent to contagious or infectious diseases; Work may expose incumbent to dangerous and volatile situations; which could result in bodily injury.
Pathways to Life, Inc is an EEO employer - M/F/Vets/Disabled View all jobs at this company
Office Manager
Office Manager Job 40 miles from Wilson
About the Role:
We are seeking an experienced Office Manager to oversee the daily operations of our office located in Raleigh, NC. The successful candidate will be responsible for ensuring the smooth running of the office, managing accounts payable, office administration, bookkeeping, appointment scheduling, and records management. The Office Manager will be a key member of our team, ensuring that our office runs efficiently and effectively.
Minimum Qualifications:
Proven experience as an Office Manager or similar role
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficient in QuickBooks and Microsoft Office Suite
Ability to prioritize tasks and meet deadlines
Excellent communication and interpersonal skills
Preferred Qualifications:
Experience in the dental industry
Bachelor's degree in Business Administration or related field
Experience with electronic medical records (EMR) systems
Experience managing a team
Responsibilities:
Manage accounts payable and receivable, ensuring timely and accurate payments
Oversee office administration, including managing office supplies, equipment, and facilities
Perform general office duties, such as answering phones, responding to emails, and greeting visitors
Maintain accurate records and files, ensuring confidentiality and security of sensitive information
Schedule appointments and meetings, and manage calendars for staff
Office Manager
Office Manager Job 40 miles from Wilson
About
the
Role:
Office Manager
Office Manager Job 16 miles from Wilson
Lane & Associates Family Dentistry is seeking an experienced Dental Office Manager to lead our amazing Middlesex team! We offer:
Competitive pay!
Insurance Coverage after 90 days of employment (Health, Vision, Life, Disability, FSA/HSA, and Dental)
Quarterly Performance bonus potential!
401K employer contribution plan!
Paid holidays and paid time off!
In House Paid Training!
Off at 2PM Fridays!
Uniform Allowance!
Company social events & fun social media campaigns throughout the year!
Volunteer opportunities to earn Smile Squad points to redeem for prizes!
Birthday and Work Anniversary surprises sent directly from the owners!
and so much more!
Overall Responsibility:
The Office Manager oversees the daily operations of the dental office by ensuring compliance with company policies, managing employee and patient relations, and to increase production and collections while increasing staff morale and patient satisfaction.
Key Tasks & Responsibilities:
Daily/Weekly/Monthly Tasks will include, but are not limited to:
Effectively manages patient scheduling, staff productivity, collections and receivables, and miscellaneous operations expenses
Increases and stimulates new patient growth
Works in collaboration with the regional director and the marketing department to ensure that all office marketing needs are met.
Helps drive staff to get five-star online patient reviews
Responds to doctor, patient, and employee inquiries and seeks assistance when necessary
Oversees daily close out functions as well as daily deposit and month end with corporate office
Ensures that necessary reports are forwarded to the corporate office in a timely manner
Handles patient complaints
Helps train employees after their initial basic training program throughout their time in the office.
Daily maintenance of office doctor/patient ratio needs
Plans, assigns, and directs work of office staff and directly supervises dental office and staff
Appraises performance, rewards, and coaches' employees
Conducts monthly staff meetings and morning huddles
Addresses complaints and resolves problems
Is responsible for office supply quarterly inventory
Other duties as assigned
Skills & Attributes:
Outstanding leadership, conflict resolution, coaching skills
Work efficiently in a rapidly changing environment
Exceptional customer service skills
Strong interpersonal and communication skills
Professional appearance and demeanor
Computer proficiency
Job Specifications:
High School Diploma or GED
A minimum of 1-2 years dental experience in a management role
A minimum of 2+ years in a dental office environment
Denticon experience is a plus!
Ability to lift 15-20lbs
Office Supervisor
Office Manager Job 37 miles from Wilson
The Office Supervisor is responsible for supporting all providers within the medical division through leading and managing the front desk team, medical staff, and ensuring office compliance. They are responsible for implementing and enforcing policies & procedures regarding all aspects of managing and operating the front office including Human Resources and Operations in a medical office. Occasional travel for business is required.
Required Education, Skills and Experience:
Four-year degree in an applicable field or equivalent combination of education and experience
Minimum 4 years of experience as a medical office manager
Minimum 4 years of managing a team of 15-20+ personnel
Strong working knowledge of medical insurance and billing
Excellent written and verbal communication skills
Must have excellent customer service skills
Ability to establish and maintain effective working relationships with patients, employees, and the public
Medical Practice experience
EHR/EMR Experience
Strong customer service orientation
Able to work in a fast-paced and demanding work environment
Technologically savvy; must also have a working knowledge of computers and Microsoft Office products to include:
Microsoft Windows
Google documents
Word
Excel
Detail-oriented and effective at multitasking
Organized and able to conduct oneself in accordance with employee manual
The ability to uphold HIPAA compliance is mandatory
Must exercise good judgment and discretion
Ability to write well and communicate with corporate colleagues, providers, and patients as needed
Essential Functions/Responsibilities (other duties may be assigned):
Being a Team Leader on special projects
Create and maintain a positive working environment
Field patient and employee questions and concerns
Queue management
Maintain monthly inventory
Employee organization & management
Oversee daily office operations
Ordering supplies
Maintaining multiple doctors' regular and on-call schedules
Build maintenance point of contacts
Manage daily deposits and bank runs
Managing office time keeping
Facilitate new employee orientation and training
Conducting interviews and staffing the office as the need arises
Maintaining accounts payable and accounts receivable
Cover front desk and Medical Assistant's as needed
Other duties as assigned.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to write, type or operate office equipment. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee is required to perform repetitive motions, including reaching above the head, and typing. The employee must occasionally lift up to 50 pounds and/or carry objects weighing up to 25 pounds. Specific vision abilities required by this job include peripheral vision, depth perception, and ability to adjust focus.
Benefits Offered:
Health Insurance (Single & Family plans available)
Life Insurance
Disability Insurance
401(k) plan with Company Match
Employee Discount Program
Paid Time Off
Paid Holidays
PIC-Front Office Supervisor-Fairfield Inn RDU/Brier Creek
Office Manager Job 40 miles from Wilson
Are you looking for a Company you can "GROW" with, Look no farther, CMC Hotels can provide this opportunity to you. We believe in Growing People. Our people are the Heart of our organization. The growth and success of our portfolio will be possible by the contribution of our associates who will be recognized, grow and succeed with us.
We offer our associates an array of benefits, based on eligibility, including:
* Competitive wages based on experience
* Paid Vacation
* Holiday Pay
* Medical, Dental, Vision Insurance
* Sick Leave
* 401k
* Marriott Hotel Discounts
Job Duties include but are not limited to:
* This position will be responsible for supervising the Front Office operations as directed by Hotel management. You will be expected to work Front Desk shifts and assist, train, coach, and guide the front desk team ensuring all associates are following CMC and Hilton/Embassy Suites policy and guidelines while maintaining guest satisfaction standards. You will report directly to the Assistant General Manager.
* Interfacing with the previous shift and managers to be updated on hotel activities.
* Provide expedient check-in/check-out service.
* Be knowledgeable of hotel property and in-house events.
* Provide guests with information concerning hotel policies and amenities/services.
* Assistance in reaching monthly brand standard goals in regard to customer service, employee training and brand recognition.
* Schedule Front Desk associates keeping hours in budget and overtime under control via manpower reporting.
* Supervise daily shift process ensuring all team members adhere to our standard operating procedures.
* Verify all Front office associates are in uniform and name tag is present, ensuring your associates are following CMC dress code policy.
* Train, direct the work of, resolve issues/problems and coach and counsel the front desk team members to ensure a quality operation.
* Demonstrate positive leadership characteristics, which inspire Team Members to exceed standards
* Supervise the efficient operations of the Front Desk including check in/out procedures as well as familiar with all three working shifts to include proficiency with the Night Audit shift.
* As a supervisor you will be a role model, sharing your expertise and continually inspiring the front office team.
* Ensure that all brand quality standards and requirements are completed daily.
* Ensure Security for the hotels customers, employees, and property assets.
* Execute any other tasks or duties deemed necessary by hotel management for the successful operation of the property.
Job Requirements:
* Minimal 1 year hotel experience is required.
* Be self-motivated and able to work independently.
* Strong work ethic and a desire to succeed.
* Clean background check, and reliable transportation a must.
* Must possess solid basic accounting and math skills, be comfortable with computers and have excellent customer service and communication skills.
* Must be available to work any shift 7:00 am - 12:00 am and weekends.