Office manager jobs in Woodland, CA

Principal Duties and Responsibilities include but are not limited to: Maintains and oversees specific processes for the collection and maintenance of customer data, which includes billing accuracy, aging and preparation of the information for the monthly financial statements. Responsibility includes managing and supervising all front desk/clerical personnel including scheduling, assignment, direction, performance review (including input on pay adjustments), hiring and discipline consistent with company policy. Assists the General Manager with managing the operation by utilizing independent judgment and discretion to review and advise on billing issues, expenditures and budgetary matters for the business. Manages and directs all accounts receivable, to include pursuit and follow-up of unpaid balances. Ensures correct coding of the accounts payable and accrues expenses as needed. Directs collection of on-site employee data related to, among other things, demographics, payroll, employee benefits and employee leave administration. Ensures employee files are maintained in accordance with company policies and procedures as well as federal, state, and local regulations. Primary responsibility for assistance with month-end close process. This would include, among other things, accrual preparation and analysis of general ledger/monthly operating statements. Works with General Manage to fully understand operating results and trends. Diligently works toward the completion of special projects, request, and assignments as appropriate. Serves as the “manager-on-duty” on an as-needed basis which requires regular and predictable attendance in the office Assists in sales process as necessary. May perform other duties as needed and/or assigned Must abide by all company policies as contained in the company employee handbook. Minimum Requirements: Experience managing a high-volume call center is desirable however not required. Associate or Bachelor's degree in Accounting, Business, Finance or a related field and two (2) years of experience with business office functions; or an equivalent combination of education and experience. Three (3) to five (5) years in business office management, finance or accounting preferred. Working knowledge of general accounting, billing and collections and expense management practices. Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication. Past history of solid performance management skills, including the ability to communicate performance expectations, document performance conversations, coach and document performance issues and complete performance management expectations as guided by the Company. Able to perform budget analysis and variance reporting. Proficient in using Microsoft Office and ability to operate standard office equipment. Able to travel locally between locations (if applicable). Physical Requirements: Must be able to sit at a computer and type for extended periods of time. Compensation & Benefits: Employees of Culligan receive a competitive benefits package and exclusive privileges, including: Medical Dental Vision 401(K) Product Discounts Paid Time Off Culligan has over 80 years of experience in the design and distribution of water treatment systems for residential, commercial and industrial applications. We received the Good Housekeeping Seal and Consumer Digest “Best Buy” rating, plus the famous iconic “Hey Culligan Man” tagline. Culligan leads the industry in service, support and product innovation since introducing the first water softener in 1936 with over 800 dealers worldwide and offices in over 90 countries. The company is strong, profitable, and well-positioned in the market with focus on strategic growth initiatives. The business is expanding in previously under-serviced segments, growing revenue both domestically and abroad, and generating higher-levels of profitability. Culligan by WaterCo is an Equal Opportunity Employer.

Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities. Our company, which was built on our “Culture Keepers,” employees thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents. Responsibilities: Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges. Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable. Ensures department manager's complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained. Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements. Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts. Reviews and distributes the monthly financial statements. Prepares Management reports as requested. Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements. Interfaces with residents on billing/collection issues. Oversees preparation and maintenance of resident files, records and reports. Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program. Oversees payroll and Team Member paperwork including new hire and Change forms. Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members. Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines. Other duties as assigned. Qualifications: Bachelor's degree in Accounting with one year experience as an Accountant, or Associates degree in Accounting with two to three years related experience Benefits: In addition to a rewarding career and competitive salary, Integral offers a comprehensive benefit package. Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies. Thank you for your interest in Integral Senior Living careers. If you have any questions about the position you are applying for, please contact the community directly. No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you. EOE D/V JOB CODE: 1006274

Full-time Description Esthetic Dentistry & Implants is looking for an experienced Dental Office Manager to support their practices in El Dorado Hills and Rio Linda. The primary role of the Office Manager is to partner with the owner doctor to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They provide office leadership, help maintain productive schedules, verify patient insurance information, and collect all co-pays at checkout. Pay range for this position is $70k-$85k depending on experience. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective · Participate in the training of new team members · Implement company policies and procedures · Managing insurance claims; daily posting of insurance payments and accounts receivable quickly and accurately · Manage office finances, expenses, and dental support team · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage · Paid time off, holiday pay and California sick pay · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 4+ years preferred Excellent organizational and interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office, Open Dental software, Eaglesoft or Dentrix

Ready to turn up the Fun in Children's Dental FunZone? We're looking for an experienced Dental Office Manager to join our company. This role offers excellent career growth, competitive compensation, bonuses, and benefits. You'll oversee daily operations, foster a positive office culture, ensure great patient experiences, and drive revenue growth. As a Dental Office Manager, you'll lead your team and collaborate with our Doctors and Regional Manager to ensure success. A minimum of 3 years in GP or Pediatrics is required as a Manager or 4 years as a Treatment Coordinator. Must have a thorough knowledge of dental billing, insurance PPO/HMO plans, along with Denti-cal. Benefits offered: Medical, Dental, and Vision Insurance Flexible Spending Account 401K Retirement Plan Employee Discounts and Perks Vacation and Sick pay Endless opportunities to grow within the Company Monthly Bonuses Employee Referral Incentive Program Job Duties: Oversee daily operations of the dental office, including scheduling, billing, and patient care Develop and implement office policies and procedures to ensure efficiency Present financial treatment plans and secure case acceptance Meet monthly production/collection goals. Increase revenue each year & profit; control costs to meet monthly budgets Boost morale, motivation, and team-building activities for staff. Oversee daily office activities and provide direction and guidance for the team as needed. Collaborate with dentists and other healthcare professionals to provide the best possible care for our patients Respond to patient concerns and issues to influence patient satisfaction. Oversee staff scheduling and coverage. Desired Profile/Background: MUST LOVE WORKING WITH CHILDREN. Minimum 2 years of dental office management experience or 3-4 years of Treatment Coordinating experience Knowledge of OSHA and HIPAA Compliance Standards Advanced knowledge and use of dental terminology Excellent customer service skills and strong attention to detail Excellent interpersonal, oral, and written communication skills Familiar with financing such as Care Credit/Lending Club Familiar with electronic billing and billing knowledge Knowledge of Dentrix Ascend is a plus Ability to work in a fast-paced environment Clean, neat, professional appearance Must be available to work some Saturdays Job Type: Full-time Mon-Friday 8:00 am-5:00 pm Saturdays 8:00 am -2:00 pm Salary + Benefits + Bonuses Pay: $65,000.00 - $85,000.00 per year Job Type: Full-time Work Location: In person

Job DescriptionBenefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Job Summary: Were a busy, growing dealership looking for a sharp, reliable Office Manager to keep operations running smoothly. If youre highly organized, self-motivated, and looking for a long-term role in a fun, laid-back environment, we want to hear from you! This is a full-time position with a flexible 5-day schedule (Monday through Saturday), typically 9:30 AM 6:00 PM. Join a team that treats each other like family, values work-life balance, and knows how to have fun while getting things done. What We Offer: Competitive pay: $25$45 per hour, DOE Health insurance 401(k) with employer match Paid time off & holidays Flexible schedule A positive, family-style work environment no micromanaging, no corporate BS Opportunity for long-term growth in a stable, successful business Responsibilities: Manage day-to-day office operations Handle DMV paperwork, title transfers, and inventory records Support sales team with scheduling, transaction processing, and filing Maintain office supplies, vendor relationships, and communication systems Provide outstanding internal and customer service Keep everything organized, accurate, and on schedule Requirements: Prior office management experience (dealership experience is a plus) Strong organizational and multitasking skills Proficient with office software (Google Workspace, Excel, etc.) Excellent communication and problem-solving abilities Dependable, proactive, and detail-oriented Able to thrive in a fast-paced, team-oriented environment

Evergreen Innovation Group, part of the DPR Family of Companies, is seeking a detail-oriented and proactive Office Manager with at least 2 years of experience in commercial construction. This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following: Supervisory Responsibilities None. Duties and Responsibilities Project setup and document control. Review owner contracts to understand deadlines and requirements. Manage and oversee the lifecycle of subcontracts. Handle job specific accounting functions, accounts payable and receivable, and project close out. Act as the point of contact for facilitating essential communication and job specific forms. Follow up on projects/tasks to ensure action items are completed. Create and analyze financial reports. Assist in cost management. Assist in project compliance and auditing payroll. Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination. Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll/entering time, and apprenticeship program. Assist in coordinating internal and external trainings. Participate in the planning and execution of company events. Manage purchasing card program within region. Construction labor compliance: Certified payroll reporting (Davis-Bacon, state prevailing wage laws, union reporting). Fringe benefit tracking and remittance. Job classification and rate compliance. Required Skills and Abilities Strong communication and interpersonal skills. Ability to identify and resolve complex issues. Team player with the ability to remain flexible with day-to-day tasks. Ability to think critically and prioritize work tasks. Proficient in Microsoft Office. Knowledge of Bluebeam and CMiC a plus. A strong work ethic and a “can-do” attitude. Education and Experience A minimum of 2 years within the construction industry. Knowledge of the construction project lifecycle. Electrical commercial construction experience preferred. Anticipated starting pay range: $68,000.00- $108,000.00 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Business Office Director Shifts, Time, and Days: Sunday - Thursday, may include Holidays as needed Pay Range: $32-$34 DOE/per hour Oakmont of Westpark is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer.

Job Description Greet patients and manage patient check-in/check-out processes efficiently. Handle all front desk operations including answering phones, scheduling appointments, and maintaining records. Ensure effective patient communication and coordination, including translation and explanations of treatment plans as needed. Manage patient billing and process payments; handle insurance claims and verify insurance coverage. Organize and maintain a clean and compliant front office and waiting area. Coordinate with dental staff to manage daily schedules and ensure smooth clinic operations. Maintain confidentiality of all patient records and adhere to HIPAA guidelines. Develop and implement office policies and procedures to improve efficiency and service quality. Assist in the management of office inventory and order dental supplies while adhering to budget constraints. Prepare and present monthly reports on office productivity to the dentists and other stakeholders. Ensure compliance with all health and safety regulations within the practice. Address patient concerns and inquiries with patience, empathy, and professionalism. Requirements Excellent interpersonal and customer service skills, with a focus on patient relations. Proficiency with dental office software and strong computer skills. Solid understanding of dental billing and insurance procedures. Knowledge of dental terminology and the ability to explain treatment plans effectively to patients. Commitment to adhering to all sanitary, safety, and infection control regulations in the dental office. Flexibility to handle various roles as needed within the practice. Demonstrated ability to operate under pressure while maintaining a calm and professional demeanor. Strong ethical standards and a professional demeanor at all times.

Job Description GENERAL PURPOSE Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders. DISTINGUISHING CHARACTERISTICS This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program. ESSENTIAL DUTIES AND RESPONSIBILITIES - (ILLUSTRATIVE ONLY) The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue. Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service. Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities. Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned. Drafts and manages correspondence and files for Program Leadership. Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders. Conducts research for leadership and may make recommendations for action. Serves as member of leadership team and leadership committees on special assignments. Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events. Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership. Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs. Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor. Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information. Attends all staff meetings unless approval for non-attendance is secured by the Regional Director. MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES Education, Training and Experience A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor's degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience. Licenses; Certificates; Special Requirements: California driver's license & current vehicle insurance/registration if driving; and, Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles Schedule: Monday - Friday 8am -4:30pm

Join Elica's mission and become a part of a team where every day is an opportunity to make a positive impact in your community! At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community! Our passion extends throughout Elica, from the exceptional healthcare services we provide to our underserved patients at our Community Health Clinics and state-of-the-art mobile medicine program, Health on Wheels, to our Resource Center where we empower patients and members of the community to connect with resources to help them build healthy and full lives. WHAT YOU'LL DO: The Clinic Front Office Supervisor oversees front office operations to ensure patient flow runs smoothly. This person will be responsible for supervising the day to day front desk administrative functions and for ensuring that clinic support staff meet Elica policies and procedures. The right candidate will create a professional and friendly atmosphere for all patients, staff and visitors and ensures that front office staff provide accurate, complete registration with excellent customer service. Coaches employees to improved performance in the completion of their job duties and with customer service. The Front Desk Supervisor may fill in at the front desk when necessary. BENEFITS: Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting-start building your future from day one! Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family. Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind. Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs. Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage. Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance. Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources. Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles. This is more than just a benefits package-it's a commitment to your health, well-being, and professional success! Learn more about Elica's services and mission at our website or check us out on Facebook. Compensation - Dependent Upon Experience $25.00 - $32.50 an hour Requirements WHAT ARE WE LOOKING FOR? The successful candidate will be willing and able to: Checks voicemail, answers external and internal phone calls; resolves questions as appropriate, transfers calls to the appropriate department/staff as needed. Checks-in patients and completes full registration in a timely manner including scanning in completed patient intake packet, insurance card, and identification card into Athena. Chart preparation to ensure all patients chart include full registration, insurance card, demographics and forms updated accordingly. Uses critical thinking skills to address patient intake and registration questions, correctly referring to Eligibility Workers when appropriate. If an Eligibility Worker is not available, checks patient eligibility on the state medical website, calls private insurances and/or Medicare to check patient's eligibility. Schedules appointments and manages patients' appointments according to the Providers schedule. Completes assigned tasks in personal in-box and workflow dashboard in-box. Collects payment from patients at time of registration as well as additional payments needed after the visit. Reconciles transactions for cash each time cash is used for payment. Submits daily/regular reports and schedules to Supervisor and/or Manager as assigned. Demonstrates knowledge of Special programs including Every Woman Counts, Elica's Sliding Fee Discount program, Vaccines for Children, Children's Health and Disability Program and other special programs so as to appropriately support each patient's enrollment. The successful candidate has: High School Diploma or Equivalent Current CPR/BLS certification required Knowledge of the functions of a community health clinic Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations Proven ability to effectively communicate, verbally and in writing, with all levels of clinic staff Team-oriented and able to work collaboratively with staff. Additional Requirements Must have a current and valid California driver's license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours. If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status* prior to their scheduled start date. Please be advised that this position is subject to criminal background investigation and drug screen. Physical Requirements and Work Environment The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. *Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered. Salary Description $25.00 - $32.50

Office Manager - Vallejo Alternative Family Services is looking for a dynamic Office Manager to join our Vallejo team on a part-time basis. As the Office Manager you will be a key member of in-office operations, providing excellent customer service. Utilizing your strong administrative and organizational skills, you will help to ensure effective administrative systems, compliance and safety. If you are ready to join a team whose mission is to support vulnerable children and youth in the community, then your opportunity is here! Apply today! This is a part-time, non-benefited role, with a schedule of 9:00am - 1:00pm, Monday-Friday. About Alternative Family Services Alternative Family Services is a Foster Family, Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability, safety, and well-being in communities. We provide a wide range of foster, adoption, mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and 200 employees. We celebrate diversity, equal opportunity, and excellence. AFS offers an excellent benefits package. Responsibilities Welcome and assist clients, families, staff, vendors and visitors to the office Answer and direct incoming phone calls Create effective site administrative systems in collaboration with the Program Director to support functioning of existing programs and new programs Maintain site regulatory paperwork, business licenses Manage the physical office location for orderliness and cleanness Maintain a safe and organized office environment, filing and storage system Maintain tracking spreadsheets, logs and audit systems File/documentation maintenance: establish foster child and resource parent files, electronically and hard copies Maintain resource parent and foster child paperwork and packets Work collaboratively with staff, ensuring reports and documentation are processed and filed appropriately and timely Data entry: enter client and resource parent data into computer, using various databases Organize trainings and events Maintain meeting minutes and coordinate meetings Travel to AFS offices for trainings and meetings as needed Order office and kitchen supplies - keeping ample stock at all times Ensure compliance with HIPAA privacy practices Function as the Safety Officer for the office Support Program Director with reports as needed Supervise staff as needed when assigned by Program Director As needed transport clients using personal vehicle that is maintained in safe working order into a variety of community settings Maintain petty cash according to AFS accounting guidelines Adhere to AFS attendance and punctuality policy Assume other duties as assigned by Supervisor Qualifications A bachelor's degree and 1 year clerical experience; OR An associate degree in a social science related field and 2 years clerical experience; OR At least 2 years of office management experience or 3 years clerical experience Advanced user of Microsoft Word, Outlook, Excel, and database skills Strong customer service skills with attention to detail Obtain and maintain fingerprint and government background clearances Able to read and write fluently in English Bilingual (English/Spanish) is a plus Able to meet the specific linguistic needs to the target population California driver's license and auto insurance showing as an insured driver on the policy CPR/First Aid certification Work with minimal direct supervision and able to manage time and prioritize workload Able to maintain a professional demeanor in a stressful environment Able to interact with and communicate pertinent information, verbally and in writing, to co-workers, foster parents, biological parents, clients, and vendors as part of a cooperative team Able to travel to AFS offices for trainings and meetings as needed Possess a high level of integrity, honesty and strong work ethic Possess and agree to continue to work on cultural competency as it relates to the diverse client and resource parent population served. Driving Requirements This position may require the employee to travel between AFS offices, and potentially transport youth clients to various appointments throughout the Bay Area. Thus, position requires employee to possess a valid CA driver's license and valid automobile insurance with their name on the verification card as an insured driver on the policy at all times, and access to a vehicle in safe working order. We Offer $24-$28.50/hour Additional bilingual pay differential offered for Spanish language fluency of $1.20/hour (must be fluent) A professional and supportive work environment IRS standard mileage reimbursement Generous Sick Time accrual Other than all legally mandated benefits (such as paid sick leave, worker's compensation insurance, and social security) there are no benefits affiliated with this position. We are an Equal Opportunity Employer. We do not discriminate on the basis of Ancestry, Age, Color, Disability, Genetic Information, Gender, Gender Identity, Gender expression, Marital status, Medical condition, Military or veteran status, National origin, Race, Religion, Sex and Sexual orientation.

is located at the DMV Headquarters in Sacramento. Incoming Mail Operations is looking for a positive individual who values customer service, possesses excellent writing and communication skills. The selected candidate must be organized, efficient and willing to direct Office Assistants who receive, sort, count, process and deliver mail throughout the department and to other State Agencies using department vehicles. Regular and reliable attendance is an essential function of this job. The duties for these positions include: staff scheduling; vehicle reservations and retrieval; assessing time sensitive workloads; and completing a daily workload report and effectively writing responsive e-mails for customer concerns and complaints. The Office Services Supervisor I will set a good example by practicing and reiterating unit and department policies and procedures. The candidates will conduct interviews, arrange employee training, evaluate, and review employee performance/probation reports, make periodical quality control inspections of work, resolve employee issues verbally and in writing, prepare memorandum letters and documents, process return to work procedures and Worker Compensation claim kits. All eligible applicants may apply. A training and development assignment may be considered. SROA/Surplus candidates are encouraged to apply. The position(s) being advertised may be subject to allocation approval by the Human Resources Branch. Fingerprint/Criminal Record Clearance is required before hire. The Salary Range shown is the minimum and maximum for a full-time appointment. Moving and relocation expenses will not be reimbursed for this position. To be considered for this job vacancy, applicants must indicate the Job Control/Code (JC) number and position number(s) in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" box of the Examination/Employment Application (STD. 678), and submit all items listed under Required Application Documents below by the Final Filing Date. Employment history information must be submitted on the Examination/Employment Application (STD. 678); attaching a resume shall not be sufficient for the purposes of providing employment history. Failure to indicate required information on the STD. 678 or submit all items by the Final Filing Date may result in elimination from the recruitment process. You will find additional information about the job in the Duty Statement. Working Conditions Assist the Office Assistants that regularly lift, pull, and carry bulk mail and materials weighing up to 50 lbs. and transport materials using mail carts and mail cages with casters filled with mail that can weigh up to and over 100 lbs. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * OFFICE SERVICES SUPERVISOR (GENERAL) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-498720 Position #(s): 525-126-1141-058 Working Title: Incoming Mail Unit Supervisor Classification: OFFICE SERVICES SUPERVISOR (GENERAL) $3,758.00 - $4,935.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Work Shift: 8:00 a.m. to 5:00 p.m. Work Week: Monday - Friday Department Information The Department of Motor Vehicles (DMV) is a recognized leader in public service and has existed for over 100 years. The DMV is responsible for registering approximately 36 million vehicles in California, and serving 34 million driver license and identification card holders, collecting over $14 billion in annual revenue. The DMV also maintains and oversees many other functions. The DMV provides quality licensing and motor vehicle-related services in its field offices located throughout California and online at *************** Special Requirements * The position(s) require(s) a Background Investigation be cleared prior to being hired. Applicants must be eligible for appointment (e.g., must take and pass examination); see Who May Apply section below for more information. Additionally, applicants must have authorization to work in the United States. Please note that we are unable to provide visa sponsorship at this time. Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Advertisement may be used for subsequent vacancies within 180 days. Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your Examination/Employment Application (STD. 678), resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security number (SSN), birthdate, student identification number, driver license number (unless required), photograph, basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, gender, marital status, ethnicity, and age. Confidential information on STD. 678s submitted electronically online, such as SSN, will automatically be redacted upon submission. Possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined that you do not meet the Minimum Qualifications, your name will be removed or withheld from the eligibility list, rendering your eligibility as inactive and ineligible to be hired for the position. Candidates whose names have been withheld from an eligibility list may file an appeal with the State Personnel Board. If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies. * Foreign Transcript Evaluation (CL-635) Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/12/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Motor Vehicles DMV - ASD - HRB - Talent Acquisition Attn: JC-498720 2415 First Avenue, MS E678 Sacramento, CA 95818 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Motor Vehicles DMV - ASD - HRB - Talent Acquisition JC-498720 2415 First Avenue, MS E678 Sacramento, CA 95818 Place in the "MS E678 Drop Box" located at the 1st Floor Lobby. 08:00 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * Other - A written response to the item(s) listed in the Written Response section below, no more than 1 page in length with no less than Arial 12-point font and 1-inch margins, submitted as a separate document. A Resume does not take the place of a written response. Written responses may be similar in format to a Statement of Qualifications. Be sure to follow all instructions closely. For helpful tips on crafting a strong SOQ, view CalHR's video at ******************************************** Candidates are advised to: * use simple formatting (avoid justified text, large text boxes, or custom bullets), * use standard fonts like Arial or Times New Roman, * left-align the text, * save the written response as a PDF document, and "flatten" it before uploading by printing to PDF or using the "Save as PDF" feature, and * submit or upload the written response PDF document as part of the application package. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Responsible * Dependable * Trustworthy due to accountable items being received and distributed throughout the department * Effective communication * Organized * Excellent writing skills Benefits The Department of Motor Vehicles and the State of California offer many benefits to its employees.These include health, vision, and dental benefits; retirement plans (CalPERS); savings plans (401K and 457b); leave benefits; insurance (such as group legal insurance and group long term disability insurance); and employee assistance program. Benefits may be based on the job classification, bargaining unit, tenure, time base, and length of appointment. Click on each web link below for more information. * Benefits summary - *************************************************************** * Benefits afforded by membership in the California Public Employees' Retirement System - ********************************************************* * Benefits and protections provided to public employees by the State Civil Service - ********************************************************************************************************* * Job descriptions and pay scales - ****************************************************************** Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Michelle Coakley ************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Office of Civil Rights and Resolution ************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Job Application Package Checklist Contrary to the "How To Apply" and "Alternate Application Process" sections of this job posting, the Job Application Package Checklist is not required. However, applicants must submit all Required Application Documents identified under the "Application Instructions" section by the final filing date. Written Response * Provide in detail your experience, knowledge, and skills that qualify you for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Business Office Director Ivy Park at Rockville is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Pay Range: $34.00-$37.00 hr Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer. .

The Front Office Manager will be responsible for the successful operation and administration of all departments in the hotel. The ideal candidate will have a combination of education, and training/experience that provides the required skills such as hiring and processing staff, writing schedules, assisting with payroll/accounting, handling employee relations and maintaining proper security of all cash funds. A minimum of two years' experience and a college degree, or equivalent, is preferred. This position requires the ability to assist in the balancing of departments while focusing on providing an exceptional experience to every guest and maximizing profitability at the same time. We are seeking an energetic, service-oriented leader who can effectively direct, train, coach, motivate, engage and provide feedback to the staff, supervisors and managers on a daily basis in accordance with the standards of Core Hotels, LLC. and BWI. Any Best Western or hotel background is a plus! Responsibilities: Manage all Front Office operations to include, but not limited to, guest service and registration (check in/check out), room availability, guest service standards and initiative, product quality, cost controls and overall profitability, systems use and management, forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation. Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Ensure compliance with BWI and Core Hotel, LLC. standards Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns Assist in leading, directing and managing all hotel operations including, but not limited to, hotel budgeting and forecasting, strategic planning, managing balanced scorecard performance, implementing and complying with all company policies and brand standards, overseeing sales and marketing initiatives, responding to guests inquiries and resolving concerns, and meeting participation and facilitation Serve as multi-department head for Operations, Front Office and Property Operation Assist in recruiting, hiring, supervising, training, assessing and evaluating, coaching and counseling and recognizing and rewarding department heads Oversee service quality, operational efficiency, guest satisfaction, standards compliance and service and financial measurement Assist in identifying operational performance, productivity and efficiency gaps and implementing measures to correct those deficiencies Ensure guest and team member satisfaction Serve and act as General Manager in his or her absence Responsible for managing the housekeeping/laundry department as well as some housekeeping responsibilities Job Requirements College Degree preferred. Visual Matrix PMS preferred. Minimum of two years of experience in a similar position. Knowledge of front desk/accounting/Human Resources procedures and protocol. Exceptional communication skills. Bilingual English/Spanish a plus! Ability to manage multiple priorities in a fast-paced environment.

Job DescriptionBenefits: Paid sick leave Opportunity for advancement Paid time off Bonus based on performance Successful State Farm Agent is seeking a qualified Spanish-speaking professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Maintain a strong work ethic with a total commitment to success each and every day. As an Agent Team Member, you will receive... Salary plus commission/bonus Hourly pay plus commission/bonus Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements Bilingual - Spanish Highly Preferred Property and Casualty license (must have currently) Life and Health license (must be able to obtain) Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred Successful track record of meeting sales goals/quotas preferred Excellent communication skills - written, verbal and listening Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams Self-motivated Ability to work in a team environment Achieve mutually agreed upon marketing goals Provide timely and thorough activity reports to agent Ability to effectively relate to a customer Ability to execute a detailed business plan Knowledge of life products Knowledge of health products If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

About Us We are industry leaders in custom cabinetry and home organization. With a focus on quality, craftsmanship, and customer service, our operations require dependable internal processes to keep projects running on time and on budget. We are seeking an Office Manager to handle core financial operations and help support our office's overall workflow. Position Overview This position is responsible for managing the full cycle accounts payable (AP) and accounts receivable (AR), maintaining QuickBooks, assisting with vendor management, and supporting payroll and purchasing functions. The ideal candidate is detail-oriented, highly organized, and experienced in construction or manufacturing environments. Key Responsibilities Accounting & QuickBooks (70%) Manage all AP/AR functions: enter bills, issue payments, apply payments, and track outstanding balances Prepare and send customer invoices and follow up on receivables Perform reconciliations (bank accounts, credit cards, vendor statements) Maintain accuracy in QuickBooks (classes, job costing, chart of accounts) Monitor and manage purchase orders and receipts Prepare weekly payroll data prep (hours, timesheets) Support monthly close and basic financial reporting Administrative & HR Support (30%) Assist with new hire paperwork and onboarding setup Maintain employee files and time-off tracking Liaise with benefit providers for enrollments and questions Help with general office operations (filing, recordkeeping, licenses, etc.) Qualifications 4+ years in AP/AR or general bookkeeping Strong experience with QuickBooks Understanding of job costing or class-based accounting (preferred) Proficient in Excel and digital filing systems Comfortable communicating with vendors, customers, and team leads Experience in construction, cabinetry, or manufacturing is a plus Preferred Attributes Self-starter with strong follow-through Deadline-oriented and highly organized Able to work with limited supervision in a fast-paced environment Professional, discreet, and approachable Compensation Depending on experience and qualifications Paid time off, holidays, and health benefits after 90 days Growth opportunities within a stable, growing company

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $18.00 - $23.00 per hour

Sauk Valley Dental is seeking a detail-oriented and proactive individual to oversee the day-to-day operations of our dental office located in Dixon, IL. As the Dental Office Supervisor, you will play a crucial role in ensuring the smooth and efficient functioning of our practice. This position is ideal for someone who is looking to start their career in dental office management and is eager to learn and grow in a supportive environment. Manage front desk operations, including scheduling appointments, answering phones, and greeting patients. Coordinate patient check-ins and check-outs, verifying insurance information, and processing payments. Maintain patient records and ensure compliance with HIPAA regulations. Assist with treatment coordination and insurance billing processes. Oversee inventory management and ordering of office supplies. Provide administrative support to dental staff as needed. Ensure a clean and organized office environment. Requirements: High school diploma or equivalent; Bachelor's degree preferred. Previous experience in a dental office or healthcare setting is a plus. Strong organizational and multitasking skills. Excellent communication and customer service skills. Proficiency in computer applications, including Microsoft Office. Ability to work independently and as part of a team. Willingness to learn and take on new responsibilities. We offer competitive compensation based on experience. If you are passionate about providing exceptional patient care and are ready to take the first step in your dental office management career, we encourage you to apply! Please submit your resume and cover letter detailing your qualifications and why you are interested in joining our team. We look forward to hearing from you!