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Office production assistant skills for your resume and career

Updated January 8, 2025

3 min read

Quoted expert

Erin Dougherty

Below we've compiled a list of the most critical office production assistant skills. We ranked the top skills for office production assistants based on the percentage of resumes they appeared on. For example, 11.2% of office production assistant resumes contained production schedules as a skill. Continue reading to find out what skills an office production assistant needs to be successful in the workplace.

15 office production assistant skills for your resume and career

1. Production Schedules

The project plan of a film or a documentary that highlights how a production budget will be spent over a given period until its completion is called a production schedule. The scheduling process starts with writing and analyzing the script, which is then broken down to determine and allocate the budget for each scene. The production schedule also includes several elements of the film including; cast actors, special effects, wardrobe, special equipment, stunts, extras, silent bits, production equipment, and many others.

Here's how office production assistants use production schedules:

Print and distribute call sheets, scripts, production reports, production schedules, and one-liners to cast and crew.
Rolled incoming calls -Distributed paperwork - call sheets, production reports, production schedules, contracts -Department runs -Office management

2. Purchase Orders

Here's how office production assistants use purchase orders:

Placed/Revised purchase orders with overseas sewing factories.
Managed client and in-house purchase orders and served as a gateway to vendors for supplies, materials and company expenses.

3. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how office production assistants use payroll:

Managed all office aspects including general administrative duties and assisting with staff payroll.
Provided administrative support, including handling payroll paperwork and general office duties.

4. Call Sheets

Here's how office production assistants use call sheets:

Ensured copies of preliminary call sheet, cast sides, and final call sheet were completed and delivered to set daily.
Created production bibles for each shoot which included purchase order forms, petty cash forms, call sheets and production information.

5. Music Videos

Music videos are short films or videos that feature a song and imagery and are produced either for artistic or promotional purposes.

Here's how office production assistants use music videos:

Provided daily clerical and on-set support for projects ranging from television commercials to independent films to music videos.
Contract position working as Production Assistant on major label music videos.

6. Craft Services

Here's how office production assistants use craft services:

Answered phones, managed craft services, ran errands, input drive-on's, cleared P-cards and expenses.
Managed office documents and craft services, and executed tasks given by Production Coordinator & Secretary.

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7. Production Reports

Here's how office production assistants use production reports:

Produced documents and filed various production reports as well as assisted actors and producers with transportation and logistical needs as necessary.
Compiled daily, weekly, monthly and seasonal production reports for company HQ, AK Dept.

8. Coordinators

Here's how office production assistants use coordinators:

Communicated with coordinators and producers to ensure proper construction of red carpet.
Managed administrative tasks in coordination with Production Manager and Production Coordinators.

9. Travel Arrangements

Here's how office production assistants use travel arrangements:

Assisted in coordinating travel arrangements for advertising agencies.
Assisted in Production office, handled travel arrangements, created and distributed documents, and filing of paperwork.

10. Lunch Orders

Here's how office production assistants use lunch orders:

Filed paperwork accurately, managed interns, coordinated lunch orders, directed phone calls, and oversaw various production office projects
Search lunch choices, take lunch orders, pick up, and deliver lunch for entire production staff.

11. Office Equipment

Here's how office production assistants use office equipment:

Operated standard office equipment including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
Attended to regular office equipment and maintained studio and office supplies.

12. Administrative Tasks

Here's how office production assistants use administrative tasks:

Performed basic administrative tasks effectively and efficiently on a daily basis.
Supported the daily operations of the Deadline production office through administrative tasks, research, and gear rental and returns.

13. Front Desk

Here's how office production assistants use front desk:

Front desk responsibilities: phones, computer, email, etc.
MARCH 2127 Front desk reception and support for company president assisting with quotes, mailings, preparing letters and emails.

14. Expense Reports

Here's how office production assistants use expense reports:

Coordinated phone call traffic with priority clientele, maintained call log, updated calendars, filed paperwork including preparing expense reports.
Collected all receipts at month end and generated multiple expense reports; Coded each expense with its related account number.

15. Office Operations

Here's how office production assistants use office operations:

Assisted in studio and office operations * Maintained studio equipment * Coordinated staff during productions Extracurricular Activities Year
Managed daily office operations, including making copies and maintenance of equipment

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What skills help Office Production Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What office production assistant skills would you recommend for someone trying to advance their career?

Erin Dougherty

Associate Professor of Costume Design Costume Director, Catawba College

Skills that broaden communication, and your ability to be flexible. We're seeing design/rendering software and patterning really move electronically to programs like Procreate and even CLO 3D, and of course Vectorworks for Light and Scenic. Pay attention to industry standards. It's helpful to be familiar with technology and have a wide swath of skills in your technical area-people want you to wear multiple hats and be at least a partial generalist as well as your specialty. The other thing is, we really need Technical Directors. That's an industry gap, and if you can fill a gap, you're hireable.

Do you want to know more?

List of office production assistant skills to add to your resume

The most important skills for an office production assistant resume and required skills for an office production assistant to have include:

Production Schedules
Purchase Orders
Payroll
Call Sheets
Music Videos
Craft Services
Production Reports
Coordinators
Travel Arrangements
Lunch Orders
Office Equipment
Administrative Tasks

Front Desk
Expense Reports
Office Operations
Executive Producers
DVD
HR
PowerPoint
Direct Calls
Office Management
Word Processing
QuickBooks
Feature Film

Office Support
Office Administration
Customer Orders
UPM
SAG
Conference Calls
ABC
FedEx
Bank Deposits
Script Coverage

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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