How to hire an office project manager

How to hire an office project manager, step by step

Here's a step-by-step office project manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office project manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office project manager
• Step 8: Go through the hiring process checklist

What does an office project manager do?

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1. Identify your hiring needs

   First, determine the employments status of the office project manager you need to hire. Certain office project manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect office project manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of office project managers.

   Type of Office Project Manager	Description	Hourly rate
   Office Project Manager		$24-59
   Billing Manager	A billing manager is in charge of overseeing the systems and processes concerned with billing in a company. One of their primary duties is to handle the receivable accounts to ensure smooth cash flow, assess the validity of bills, provide corrective measures when necessary, supervise the workforce's performance, and solve issues raised by staff... Show more	$25-54
   Claims Manager	A claims manager is a professional who works in an insurance-based firm and is responsible for managing the insurance claims department that is composed of examiners and adjusters. Claims managers are required to maintain claim files and reviewing these files as well as communicate with customers to follow up regarding issues they face with insurance claims... Show more	$21-56

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Real Estate
   • PowerPoint
   • SharePoint
   • Office Procedures
   • Project Scope
   • Meeting Minutes
   • Financial Reports
   • Purchase Orders
   • Contract Negotiations
   • Autocad
   • Microsoft Project
   • Office Operations
   • Office Management

   Check all skills

   Responsibilities:

   • Manage all aspects of billing, A/R and A/P general ledger postings and invoicing.
   • Manage procedural implementation for transition of office to HIPPA regulatory compliance and Medicare PQRI guidelines.
   • Process A/R, A/P, payments, sales tax, make travel arrangements (both domestic & international travel).
   • Maintain company financial records, e.g., invoicing, A/P, A/R, reconciliations and job cost tracking.
   • Compile certify payroll and monthly EEO reports.
   • Respond to employee inquiries regarding payroll and timekeeping.

   More office project manager duties

3. Make a budget

   Including a salary range in the office project manager job description is a good way to get more applicants. An office project manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an office project manager in Wyoming may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level office project manager. Additionally, an office project manager with lots of experience in the field may command a higher salary as a result.

   Average office project manager salary

   $79,831yearly

   $38.38 hourly rate

   ---

   Entry-level office project manager salary

   $51,000 yearly salary

   Updated December 19, 2025

   Average office project manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$122,464	$59
   2	District of Columbia	$122,406	$59
   3	New York	$115,360	$55
   4	New Jersey	$102,952	$50
   5	Massachusetts	$98,396	$47
   6	New Hampshire	$96,826	$47
   7	California	$87,042	$42
   8	Minnesota	$86,721	$42
   9	Connecticut	$83,825	$40
   10	Maryland	$83,536	$40
   11	Wisconsin	$81,338	$39
   12	Illinois	$80,251	$39
   13	Arizona	$79,158	$38
   14	Virginia	$78,036	$38
   15	North Carolina	$74,630	$36
   16	Pennsylvania	$74,196	$36
   17	Georgia	$73,391	$35
   18	Texas	$73,185	$35
   19	Colorado	$71,069	$34
   20	Indiana	$69,968	$34

   Average office project manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Northern Trust	$109,662	$52.72
   2	Collective	$108,011	$51.93
   3	Citi	$102,426	$49.24	6
   4	HarbourVest	$100,326	$48.23
   5	Morgan Stanley	$99,239	$47.71	12
   6	Baptist Health	$93,765	$45.08	6
   7	The Walsh Group	$93,283	$44.85	32
   8	Nuveen Investments	$89,599	$43.08
   9	JPMorgan Chase & Co.	$87,858	$42.24	44
   10	Boston Public Schools	$87,047	$41.85
   11	Blue Origin	$85,838	$41.27	8
   12	FlatironConstruction	$85,378	$41.05
   13	Gensler	$85,091	$40.91	10
   14	Wenger Manufacturing	$83,545	$40.17
   15	Cedars-Sinai	$83,022	$39.91	9
   16	Bank of America	$81,742	$39.30	5
   17	ICONMA	$79,095	$38.03
   18	New York University	$79,057	$38.01	1
   19	Save the Children US	$77,804	$37.41
   20	Altarum	$76,519	$36.79

4. Writing an office project manager job description

   A job description for an office project manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an office project manager job description:

   Office project manager job description example

   As Project Office Manager, you will manage office administration, facilities management and employee support for one project site in a division. This role also files Certified Payroll and supports 3rd party stakeholders in contract compliance.
   
   Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
   
   Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
   
   Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
   
   Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
   Coordinates asset distribution and tracking for assigned employee group or project. Perform additional assignments per management's direction. Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner. Orders office supplies, manages facility maintenance and office equipment repairs as necessary. Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only) Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department. Maintains knowledge of Company's values and strategic plan. Support published corporate policies. Files Certified Payroll in L&I and LCP Tracker. Supports 3rd Party Stakeholders in contract compliance.
   High School Diploma or GED required. 3+ years administrative experience in construction industry required. Must be fully vaccinated or be willing to become fully vaccinated for COVID-19 or have an approved medical or religious accommodation by date of hire to be considered. Advanced knowledge of construction industry and project business procedures. Developing knowledge of subcontractor invoicing and accounts payable cost coding. Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required. Proven initiative, organization and self-prioritization required. Friendly disposition and customer service attitude required. Able to maintain strict confidentiality and discretion with company and personnel information. Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only) Experience with LCP Tracker, L&I prevailing wage compliance, and union contracts highly preferred. Knowledge of certified payroll requirements and record keeping preferred.
   Some of the benefits you may be eligible for as a Flatiron employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vison and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program Flatiron is an EEO/AA/ADA/Veterans employer.

   Copy this example

   

5. Post your job

   To find office project managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office project managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office project managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your office project manager job on Zippia to find and recruit office project manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit office project managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office project manager

   Once you have selected a candidate for the office project manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new office project manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an office project manager?