What does an Office Project Manager do?
An office project manager oversees office projects, ensuring everything runs smoothly and efficiently in adherence to goals and deadlines. It is their responsibility to manage different teams, set timelines and objectives, establish guidelines, perform research and analysis, and develop strategies to optimize operations. They must also monitor the progress of all procedures and resolve issues should any arise. Moreover, as a manager, it is essential to encourage and lead teams to reach goals, all while implementing and promoting the company's policies and regulations.
Office project manager responsibilities
Here are examples of responsibilities from real office project manager resumes:
- Manage all aspects of billing, A/R and A/P general ledger postings and invoicing.
- Manage procedural implementation for transition of office to HIPPA regulatory compliance and Medicare PQRI guidelines.
- Process A/R, A/P, payments, sales tax, make travel arrangements (both domestic & international travel).
- Maintain company financial records, e.g., invoicing, A/P, A/R, reconciliations and job cost tracking.
- Compile certify payroll and monthly EEO reports.
- Respond to employee inquiries regarding payroll and timekeeping.
- Invoice research, contract billing, prepare reconciliation and collections research spreadsheets.
- Assist with A/R & A/P functions including billing, collections and cost controls.
- Generate & conduct tailgate meetings, JSA's, & lock out tag out on each project.
- Designate as site EEO officer responsible for record keeping and reporting all EEO practices to state and federal agencies.
- Create PowerPoint presentation of products select.
- Project manager to implement hand-held technological integration to update QuickBooks bookkeeping.
- Create effective PowerPoint presentations for company overviews, marketing, and internal communications.
- Validate requests and authorizations for release of medical information per establish procedures and HIPAA guidelines.
- Promote to corporate office for management of multiple store locations, performing payroll/account receivable requirements and operational logistics.
Office project manager skills and personality traits
We calculated that 30% of Office Project Managers are proficient in Project Management, Real Estate, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Office Project Managers that have these skills listed on their resume here:
- Project Management, 30%
Created and administered a comprehensive project management system, including controlling capital budget, and long range planning of capital expenditures.
- Real Estate, 16%
Provided administrative support for Real Estate Director of Citigroup North America Facilities Division, Property Managers and staff personnel.
- PowerPoint, 6%
Created effective PowerPoint presentations for company overviews, marketing, and internal communications.
- SharePoint, 5%
Implemented trouble call reporting metrics and improved project status reporting processes via Microsoft SharePoint server.
- Office Procedures, 4%
Developed office procedures and maintained business documentation with due diligence.
- Project Scope, 4%
Ensured project profitability through effective management of schedules, project scope, resources and expenses.
Most office project managers use their skills in "project management," "real estate," and "powerpoint" to do their jobs. You can find more detail on essential office project manager responsibilities here:
Interpersonal skills. To carry out their duties, the most important skill for an office project manager to have is interpersonal skills. Their role and responsibilities require that "secretaries and administrative assistants interact with clients, customers, or staff." Office project managers often use interpersonal skills in their day-to-day job, as shown by this real resume: "resolved customer complaints and interpersonal conflicts among staff. "
Organizational skills. Another essential skill to perform office project manager duties is organizational skills. Office project managers responsibilities require that "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." Office project managers also use organizational skills in their role according to a real resume snippet: "captured and refined best practices to develop organizational change management processes and standard operating procedures. "
Writing skills. This is an important skill for office project managers to perform their duties. For an example of how office project manager responsibilities depend on this skill, consider that "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an office project manager: "work with expert consultants in developing consultative selling, presentation skills, business development and writing. ".
The three companies that hire the most office project managers are:
- Save the Children US5 office project managers jobs
- Kaztronix4 office project managers jobs
- JPMorgan Chase & Co.3 office project managers jobs
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Compare different office project managers
Office project manager vs. Billing manager
A billing manager is in charge of overseeing the systems and processes concerned with billing in a company. One of their primary duties is to handle the receivable accounts to ensure smooth cash flow, assess the validity of bills, provide corrective measures when necessary, supervise the workforce's performance, and solve issues raised by staff. As a billing manager, it is essential to implement all policies and regulations while leading and encouraging the team in their joint effort to reach targets and deadlines.
While similarities exist, there are also some differences between office project managers and billing manager. For instance, office project manager responsibilities require skills such as "project management," "real estate," "powerpoint," and "sharepoint." Whereas a billing manager is skilled in "patients," "customer service," "billing procedures," and "revenue cycle." This is part of what separates the two careers.
Billing managers really shine in the utilities industry with an average salary of $89,214. Comparatively, office project managers tend to make the most money in the technology industry with an average salary of $79,676.billing managers tend to reach similar levels of education than office project managers. In fact, billing managers are 4.5% less likely to graduate with a Master's Degree and 0.5% less likely to have a Doctoral Degree.Office project manager vs. Claims manager
A claims manager is an individual who works in an insurance-based firm and is responsible for managing the insurance claims department that is composed of examiners and adjusters. Claims managers are required to maintain claim files and reviewing these files as well as communicate with customers to follow up regarding issues they face with insurance claims. They must determine who is liable for the damage if there were other parties involved. Claims managers must also include an expert to assess the amount of damage and avoid insurance fraud.
In addition to the difference in salary, there are some other key differences worth noting. For example, office project manager responsibilities are more likely to require skills like "project management," "real estate," "powerpoint," and "sharepoint." Meanwhile, a claims manager has duties that require skills in areas such as "customer service," "oversight," "litigation," and "direct reports." These differences highlight just how different the day-to-day in each role looks.
Claims managers earn a lower average salary than office project managers. But claims managers earn the highest pay in the insurance industry, with an average salary of $81,729. Additionally, office project managers earn the highest salaries in the technology with average pay of $79,676 annually.claims managers earn similar levels of education than office project managers in general. They're 4.0% less likely to graduate with a Master's Degree and 0.5% more likely to earn a Doctoral Degree.Office project manager vs. Team manager
Team managers primarily manage the daily activities of their members. Their role includes setting targets, implementing guidelines, and supporting employees to solve any issues that may arise. It is their duty to make sure that the team's objectives are fully understood by all members and that they work closely to fulfill them. They must ensure that all of their members are working towards a common goal through constant monitoring. To manage the team, they may utilize certain principles, such as the SMART principle. They also train members to see to it that their goals are distinct, measurable, attainable, and timely.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from office project manager resumes include skills like "real estate," "office procedures," "project scope," and "meeting minutes," whereas a team manager is more likely to list skills in "patients," "taking care," "performance management," and "leadership. "
Team managers typically earn similar educational levels compared to office project managers. Specifically, they're 2.1% less likely to graduate with a Master's Degree, and 0.4% less likely to earn a Doctoral Degree.Office project manager vs. Desk manager
A desk manager's responsibilities focus on facilitating communication and performing organizational support tasks to maintain the smooth flow of operations at offices. Although the extent of their duties primarily depends on their company or employment industry, it usually includes handling calls and correspondence, answering inquiries, resolving issues and concerns, forwarding calls and messages, arranging appointments and schedules, organizing files, and overseeing various communication materials. In some offices, a desk manager manages different teams, supervising their performance while enforcing company standards and policies.
Even though a few skill sets overlap between office project managers and desk managers, there are some differences that are important to note. For one, an office project manager might have more use for skills like "project management," "real estate," "sharepoint," and "office procedures." Meanwhile, some responsibilities of desk managers require skills like "crm," "sales process," "quality customer service," and "csi. "
In general, desk managers hold lower degree levels compared to office project managers. Desk managers are 5.8% less likely to earn their Master's Degree and 0.7% less likely to graduate with a Doctoral Degree.Types of office project manager
Updated January 8, 2025
