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Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Does helping people make you happy? We want your shining face to come work with us, and do just that! Employment Solutions is a staffing agency in Columbus, Ohio with over a decade of experience with staffing positions in warehouse, general labor, logistics, production and skilled labor positions. We take time to get to know all of our candidates, and match them with the best job/employer, based on personality and skill set. Employment Solutions offices in Worthington and Groveport, and staffs companies around central Ohio. NO EXPERIENCE NECESSARY! We are looking for a highly motivated person who genuinely wants to help people find work. You'll be talking to people daily, on the phone and in person so great communication is important. The right candidate for this position is motivated, self driven and has good communication skills. Be ready to learn, multi-task and help people! INFO ON THE ROLE: Assist candidates while applying, and answer any questions Handle administrative duties in the office Ability to screen candidates on paper, over the phone and in person Demonstrate excellent telephone and conversational skills Engage in professional and respectful interactions all varieties of people Accurately follow procedures and maintain confidential information Work in a team environment and be self-motivated Manage multiple priorities and work efficiently in a fast-paced environment POSITION REQUIREMENTS: Strong computer skills & experience with Microsoft Office Very detail oriented Must have the ability to handle multiple tasks and meet deadlines at the same time Strong organizational skills Ability to communicate effectively to all levels of individuals in diverse settings Excellent oral and written communication skills Outstanding customer service skills Bilingual is ideal but not required (Spanish & English) BENEFITS: 401(k) 401(k) matching Health insurance Health savings account Paid time off Vision insurance Dental insurance Weekly Pay And more!

DPR Construction is seeking an office administrator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following: Order breakfast/lunches for meetings as needed Assist with receptionist to ensure all kitchen areas are stocked. Being proactive to needs of the office is a must Order, organize & maintain office supplies and related inventory Assist with receptionist to ensure supply closet, shared spaces, & conference rooms are always tidy and presentable for guests. Weekly cleaning of whiteboards in all office spaces Assist with the planning and execution of internal events Assist with new hire onboarding as needed Assist with DPR vehicle fleet management Assist with payroll approval and check distribution Assist with DPR corporate purchasing cards Training coordinator for internal/external DPR Order cell phones for new and existing employees as needed Building management and reporting any maintenance issues to property management Manage parking in office garage 5+ years of administrative experience Competencies Excellent customer service skills Excellent listening skills and strong communication skills Ability to work in a fast-paced environment Ability to work as a Team-player and independently Computer competency in MS Word, Outlook, Powerpoint and Excel Effective interpersonal and leadership skills A strong work ethic and a “can-do” attitude Work Environment Fast paced Minimum direction and supervision at times DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as a Virtual Legal Office Coordinator and become an integral part of a dynamic team dedicated to delivering exceptional client service. In this role, you will manage client and provider communications, draft and file legal documents, and ensure smooth administrative operations that keep cases moving forward. Your ability to stay organized, prioritize tasks, and maintain a warm, empathetic approach will make a meaningful impact on both clients and colleagues. If you thrive in a fast‑paced environment, enjoy problem‑solving, and take pride in supporting legal professionals, this position is for you. • Salary Range: from $1,150 USD to $1,220 USD. Responsibilities include, but are not limited to: Obtain case documentation such as police reports and insurance policies Maintain calendars, schedule appointments, and manage administrative tasks Screen, direct, and prioritize incoming calls and emails for attorneys and paralegals Communicate with clients and providers via phone and email Assist with contract signing and client onboarding File auto and health insurance claims online or by phone Perform legal background checks and conflict checks Draft, proofread, and file/send legal documents and correspondence Ensure accuracy and confidentiality in all case‑related activities Forward attorney faxes and emails to paralegals promptly Requirements: Additional Job Description: • Location: Remote support for a U.S.‑based law firm • Time Zone: Eastern Standard Time (EST) • Office Hours: Monday-Friday, 9:00 AM-6:00 PM EST • Software/Tools: • CRM: Lead Duckit • VoIP: APAD • Internal Communication: Microsoft Teams • Email & Calendar: Outlook Required Skills: •Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies • Excellent written and verbal communication skills • Strong organizational and time‑management abilities • Detail‑oriented with high accuracy in document handling • Ability to work independently and as part of a team • Empathetic and personable approach to client interactions • Proficient in Microsoft Office Suite and CRM systems • Adaptable and proactive in problem‑solving Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. Weve got what youre looking for. Job Description: Job Posting Directs and guides all financial and administrative activities for a remote project office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel. Responsibilities: Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval. Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments. Prepares financial reports as requested by management. Keeps current on all project and Company policies and procedures, interpreting and administering same. May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action. Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager. Purchases and maintains an appropriate inventory of frequently used office supplies. Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken. Coordinates telephone changes, office moves, best utilization of space/equipment, etc. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations. Performs other responsibilities associated with this position as may be appropriate. PREFERRED EDUCATION/EXPERIENCE: 4-year degree in Accounting, Finance, Business (or equivalent) and 5 plus years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience. SKILLS/COMPETENCIES : Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.

Overall Responsibility: The Parish Office Coordinator is responsible for overseeing the day-to-day operations and activities of the parish. This position offers the opportunity to utilize the individual's unique gifts and talents-particularly in areas such as human interaction, computer skills, and program coordination. The coordinator is expected to exercise sound judgment in carrying out the routine duties and responsibilities of the parish. Reports to: Business Director Key Requirements for Job: Catholic Preferred, Bilingual Encouraged Maintain regular attendance and punctuality as essential components of this position. Must be able to perform the basic job functions of office environment Major Responsibility Areas: Manage Parish Calendar, Provide Customer/Parishioner Service, Oversee day-to-day Operations Manage Parish Calendar Implement the protocol on managing parish calendar Receive calendar requests Follow up with calendar request Input, monitor, and know the parish calendar Notify staff and parishioners of conflicts and/or changes Other duties related to managing the parish calendar Provide Customer/Parishioner Service Share resources on our parish mission with parishioners and visitors Share information and protocols with parishioners and visitors Answer phones and doors Respond to parishioners' needs as they arise Receive mass intention requests Schedule homebound visits Update Parishioner Database Refer visitors to other staff members Other duties related to provide customer/parishioner service Oversee day-to-day operations Demonstrate awareness of parish events, meetings, and building use Coordinate all clerical and administrative functions of the Parish Office Manage the purchase of office supplies and materials Process donor acknowledgment letters Process Funeral requests with staff, Funeral Homes, and families Oversee sacramental records for new and existing parishioners Oversee sacristy and church readiness to ensure proper preparation for liturgies Routinely retrieve cash collections from offertory, candles, and books Assist the Pastor, Business Director, and Leadership Team with various special projects and initiatives Other duties related to oversee day-to-day operations Requirements Ability to use Microsoft 365 - outlook, word, excel, calendar, publisher. Compliance with BCI&I background checks and completion of Protecting God's Children program, Adherence to Catholic Church Teaching statement, Ability to manage multiple tasks and meet project expectations and deadline adherence, Ability to self-manage and work in a team environment for the common good, Excellent written, verbal communication and presentation skills, Strong supervisory skills, Support Parish Mission Statement and Diversity, Ability to maintain confidentiality of sensitive information, Ability to maintain high ethical standards in all matters, Maintain excellent communication skills at all times. Demonstrate an understanding of Church operations from a Catholic perspective This job description outlines the essential responsibilities assigned by management but does not limit or exclude additional tasks that may be required. All duties and performance standards are to be carried out in accordance with established parish policies, procedures, and guidelines.

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. * Resume or Curriculum Vitae Optional Documents: * Professional References * Cover Letter Duties and Responsibilities: * Provide support for office functions specific to the Grants and contracts * Assist with completing and processing grants paperwork * Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing * Process expense vouchers, travel vouchers, and other documents related to vendors and subawards * Purchase materials and supplies, including following up with vendors * Assist in maintaining and tracking budgets * Arrange and confirm meetings * Provide support for scheduling travel * Proofreading documents, responding and sending email correspondence * Other duties as assigned Minimum Qualifications: * 1 - 3 years of related experience * Basic level knowledge of Microsoft Word/Excel 2016 * Must be able to utilize a variety of computer software programs to successfully complete assigned tasks * Excellent interpersonal, organizational and communication skills * Must be able to treat confidential and sensitive information appropriately * Must be able to operate a variety of office equipment Preferred Qualifications: * Experience with processing grants and contracts * Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as "Open until filled" may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: * Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. * Employee Assistance Program (EAP) * Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity * Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs * University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled

REMOTE OFFICE ADMINISTRATOR ; were hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Were looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our companys success, we encourage you to apply and join our committed team. our team is motivated by a dedication to excellence and embraces a lively and welcoming workplace. Our philosophy centers on creating a supportive work environment grounded in professionalism and honesty, where open dialogue and lifelong learning are valued. If you thrive in a team setting, welcome diversity, and are dedicated to learning and growing in the workplace, [is an ideal destination. Join us as our new office administrator and build a fulfilling career while enjoying a healthy work-life balance found in few workplaces. Office Administrator Job Responsibilities: Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings. Manage communication channels, such as phone calls and emails. Supervise office staff, including clerical and administrative personnel. Maintain filing systems and ensure the proper retention, protection, and disposal of records. Manage data entry and other record-keeping tasks. Oversee office supplies to ensure resources are available when needed. Establish and implement office policies and procedures to maintain order and efficiency. Review and update office policies as necessary to reflect changing needs. Assist with budget preparation and track expenditures. Process invoices and manage accounts payable and receivable. Coordinate with building management for office maintenance and repairs. Ensure a safe and clean work environment. Provide regular office operations reports to management and identify areas for improvement. Support the recruitment, onboarding, and training of new employees. Remote Office Administrator Qualifications and Skills: Keeps track of multiple tasks simultaneously. Strong verbal and written communication skills. Works well with others and can foster a positive work environment. Completes tasks on time and can properly prioritize work. Proficiency in using office software and database management. Strong attention to detail. Provides excellent customer service. Comfortable tracking office budgets, expenses, and supplies. Works effectively as part of a team and contributes to a collaborative office culture. Ability to plan, coordinate, and execute office projects or events. Remote Office Administrator requirements: High school diploma, GED, or equivalent Specific industry experience preferred Proficient with Microsoft Office software and phone systems

Benefits: Spiffs, Rewards, & Employee Contests Competitive Compensation Paid Vacation 401(k) Bonus based on performance Health insurance Training & development Dental insurance Opportunity for advancement Vision insurance The Service Dispatcher, under the supervision of the Office Manager, plays a crucial role in supporting the administrative and operational aspects of the Service Department. About the Role We are seeking a highly organized and proactive Dispatch, Outreach, and Office Coordinator to join our team. This position is the central hub of daily operations-balancing technician scheduling, customer communication, lead tracking, and administrative support. The right candidate will thrive in a fast-paced environment, take initiative, and ensure that both our operations teams and customers experience seamless, professional support. Key Responsibilities Scheduling & Dispatching Receive and prioritize incoming service requests from customers. Schedule and dispatch HVAC technicians for service calls, installations, and maintenance jobs. Adjust routes and schedules in real time to maximize efficiency and handle emergencies, delays, or cancellations. Conduct daily follow-ups on outstanding leads and open service tickets. Customer Service & Communication Act as the main point of contact for customers, technicians, and management. Answer inbound calls and emails related to service requests, scheduling, and pricing. Provide courteous, accurate, and timely responses to customer inquiries, including warranties and follow-ups. Document and address customer concerns, ensuring prompt resolution and satisfaction. Maintain customer records, service histories, and warranties in company software (Sera). Monitoring & Support Track technician progress throughout the day and provide operational support as issues arise. Monitor job completion and confirm customer satisfaction (including “Happy Calls” post-service). Report recurring service issues and inefficiencies to management. Ensure technicians have proper tools, materials, and information before jobs. Lead Tracking & Outreach Monitor and track new leads from platforms such as Angi, Yelp, Bullseye Pro, Google Local Services, and others. Provide reporting on lead sources, conversion rates, and outreach effectiveness. Support marketing efforts by coordinating follow-ups on incoming leads. Office Coordination & Administrative Support Intake and process customer calls, creating/updating job records in Sera. Manage workflow between service and install teams, ensuring jobs move smoothly from sales through completion. Handle permits, inspections, warranties, and parts orders. Maintain compliance with company policies, warranties, and safety requirements. Prepare detailed reports for management, including service performance, audits, and quality assurance. Qualifications 2+ years of experience in dispatching, scheduling, office coordination, or related administrative roles (HVAC/Service industry experience preferred). Strong multitasking and organizational skills with the ability to adjust priorities quickly. Excellent communication skills-both written and verbal. Proficiency with scheduling/dispatch software (experience with Sera a plus). Problem-solving mindset with the ability to remain calm under pressure. Comfortable with customer-facing interactions and conflict resolution. Why Join Us? Be part of a growing and respected HVAC/Electrical/Solar company. Work in a dynamic role where no two days are the same. Competitive pay and benefits package. Opportunity to directly impact customer experience and operational efficiency. THIS IS NOT A REMOTE POSITION 👉 How to Apply: Submit your resume and cover letter to *********************************************************************** Compensation: $20.00 - $25.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach This is a remote position. Compensation: $35,000.00 per year Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

Our experts are seeking an unwearied as well as detail-oriented individual to become the following Administrative Aide to our Editor-in-Chief, for 16 weeks. Our visually-driven publication is actually committed to posting exclusive job interviews with the most prolific and also renowned contemporary art photographers and performers. Advantages: Prized possession extensive and also hands-on adventure responsible for journal publications Institution credit report Recommendation letter upon conclusion Become part of an exciting and also prominent network of a freelance photographers and also musicians Tasks Capability to work cooperatively and properly along with others Trouble handling to improve business efficiency Great communication as well as writing capabilities, Expert and also polite via email or phone Manage schedule for Editor in Chief Opening, sorting, and distributing incoming correspondence Work as part of a team along with article writers, photographers, cartoonists as well as advertising and marketing professionals Obtain university commendation Requirements Should possess accessibility 3 times a week, essentially 24 hr per week, for a lowest of 4 months Extremely coordinated and personable Excellent interaction, syntax, as well as opportunity administration capabilities Skillful in Microsoft Workplace and Google.com Travel Pliable Expertise in Digital Photography and/or Great Arts is actually advised Please note that this is actually an overdue remote job. Job Kind: Part Time, Unpaid Teaching Fellowship, University Praise Task Style: Administration Work Kind: Unpaid Internship/College Credit Scores

Do you dream of being the engine that powers a high-growth, mission-driven brand? Are you a hyper-organized problem-solver who can effortlessly manage a CEO's calendar one minute and help coordinate a major product launch the next? JOYRIDE JOYRIDE is a better-for-you candy brand dedicated to delivering moments of joy through delicious, flavor-packed candy chock-full of feel-good ingredients. With less sugar than the leading brands, no artificial colors, sweeteners, or preservatives, and over one million followers on social media (@joyridesweets), JOYRIDE is rapidly growing and redefining what better-for-you candy tastes, looks, and feels like. What You Will Do As the Office Administrator, reporting directly into the CEO/Founder, you will play a central role as the foundation of our team support. This role ensures the smooth function of our business through both administrative excellence and crucial cross-functional coordination. Responsibilities: Act as the organizational hub for the office and internal teams. Maintain digital and physical filing systems and general documentation. Coordinate schedules, meetings, travel, and internal communications. Support special projects and company-wide initiatives, including support for team retreats. Coordinate sample shipments, sales materials, and follow-ups. Support the onboarding experience, scheduling, processing paperwork, and setting up systems access for all new hires. Manage and update employee files, HR databases, and critical compliance documentation. Coordinate all interview scheduling and serve as the main communicator for candidates. Organize internal events, draft company-wide announcements, and manage PTO tracking/basic HR reports. Assist with preparing internal reports and presentations. Provide administrative support to marketing, including assisting with budget, expenses and scheduling. Provide tradeshow support for both national and regional representatives. Manage corporate calendar scheduling including quarterly Board Meetings, Onsites, Monthly Financial Reviews. Support coordination, build out, and shipping on all influencer or PR boxes. Support JOYRIDE's community efforts including coordination of events like Day of Giving. Execute employee engagement efforts like employee gifts, culture building, anniversary and birthday recognition, etc. Facilitate communication around holiday schedules, SWAG, office schedules / visits. Who You Are You thrive in a fast-paced environment where your attention to detail and proactive nature directly enable executive-level decision-making and operational efficiency. Qualifications: 2+ years of experience in an administrative support or sales coordination role, ideally within a start up for high growth environment. Proven ability to work autonomously and manage a complex workload effectively. Exceptional organizational skills and a meticulous attention to detail. Excellent written and verbal communication skills; a high degree of emotional. intelligence and sound judgment required to support at the leadership level and handle sensitive internal/external information. Proficiency in Google Workspace or Microsoft Office. Familiarity with tools like Slack, Asana, CRM platforms and HRIS systems. Resilient, highly adaptable, and motivated by the dynamic pace of a growth-stage business. You are eager to learn the intricacies of the CPG industry. Benefits Competitive salary and performance-based bonuses Comprehensive health and vision insurance Remote work environment PTO Opportunities for professional development and career growth

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k). We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate. Skills and Requirements: · Must have excellent written and verbal communications skill and provide excellent customer service · Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint · Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization · Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce · Prepare Customer POs and Invoices · Excellent attention to detail, great organization and calculation skills · Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas · Provides weekly reports · Employee may be required to perform other office duties as requested or needed · Must be self-motivated and driven Experience: Office Admin: 5 years (Preferred) Education: Bachelor's degree Work Hours: 9am - 6pm, M-F Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

We are looking for a Part -Time Office Admin to join our fast -paced Executive Search Firm. The position can be fully Remote and will eventually convert to a full -time position. Experience within the recruitment industry would be beneficial, but is not required. The person will be a stable and dedicated individual that will have authority to make administrative decisions and suggest new techniques for every department to run more efficiently. Manage company calendar & create meetings and/or interview reminders. Create document templates for new and existing services within our HR department. Establish weekly tasks and deadlines for the team to follow. Create weekly reports. Communicate with our existing client and talent lists. Oversee our ATS (Applicant Tracking System.) Requirements Excellent verbal and written communication skills Must be very disciplined with an ability to multi -task, but also very skilled at prioritizing importance of tasks MUST be a self -starter, who takes pride in the quality of their work. Advanced computer skills with expertise in MS Office and Word including spreadsheets, word processing and various online applications Must have excellent customer service skills Proficient in writing executive -level resumes Benefits Health Insurance PTO Paid Continued Education Paid Travel & Holidays CLICK TO UPLOAD YOUR RESUME HERE Or email your resume to: Company Email We are an Engineering Specialized Placement Firm based in Florida with Clients throughout the US. Visit our website or call us if you'd like to review offers. Stargate Recruiting, LLC or call our office: **************

**Help at Home is hiring an Office Administrator!** .** The Office Administrator is responsible for overseeing the daily operations of the office, which includes handling phone calls, mail, and other correspondence. This role requires strong multitasking abilities and the capacity to work effectively under pressure. Interpersonal skills are essential, as the Office Administrator interacts with staff, visitors, and guests regularly. This position is designed for a team player who can provide constructive feedback to colleagues, report to management, and assist other employees as needed. A key focus of the role is to foster client satisfaction while ensuring compliance with company policies and relevant state and federal regulations. **_Essential Duties/Responsibilities:_** + Serve as the key carrier responsible for opening and closing the office. + Answer phones promptly, direct calls appropriately, and take clear, detailed messages. + Take toxicology samples for testing labs where applicable. + Coordinate Caregiver and Client events as needed including placing orders for needed supplies. + Maintain office equipment, including reloading printer paper and setting up new employee equipment. + Distribute correspondence as needed (main Client/Caregiver letters, birthday cards, etc.) + Oversee cleaning staff to ensure the office remains clean and orderly. + Organize and manage mail, packages, and other correspondence arriving in the office. + Maintain patient and employee files and all related paperwork. + Monitor office supply inventory and submit requisitions as needed. + Prepare monthly supply order. + Assist with branch projects, typically involving data entry and cleanup tasks. + Perform other duties, as assigned. _This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above._ **_Education and Experience:_** + At least 18 years of age. + High school diploma or GED required. + Valid driver's license. + Access to insured and reliable transportation. + Previous experience working in an administrative/clerical role. **_Required Skills and Abilities:_** + Ability to multitask, work under pressure, and prioritize tasks. + Detail-oriented, flexible, patient, and possesses a positive attitude. + Customer service and problem-solving skills. + Professional written and verbal communication skills. + Excellent communication and interpersonal skills. + Proficient in computer skills including Microsoft Office applications and office equipment. + Basic understanding of administrative and clerical procedures and systems. **_Travel Requirements:_** + Regular travel on a daily or weekly basis required, even in inclement weather. **_Physical Requirements:_** + Ability to move, transport, or position up to 50 pounds. + Ability to move or traverse about in offices and/or client homes, including ascending and descending stairs. + Ability to communicate effectively and clearly with others to exchange information. _Data Security and Privacy Statement:_ _At Help at Home, we prioritize protecting your personal information during the hiring process. We comply with all relevant data privacy regulations, including HIPAA and SOX where applicable. Your data will only be used to assess your employment suitability and won't be shared with unauthorized parties._ _We use strong security measures to protect your information from unauthorized access or disclosure. By submitting your application, you consent to this process. You can access, modify, or request deletion of your data by contacting us._ _Employees must adhere to our data protection policies and legal requirements to safeguard sensitive information._

Silna Health (silnahealth.com) is a health technology company that handles insurance verification and prior authorizations for specialty healthcare providers. Our mission is to streamline how providers financially clear patients for care, so providers can spend more time delivering exceptional care. We are based in New York City and work with customers across the country. Silna Health is looking for a remote, part-time office assistant to support our team with administrative work, including managing calendars and inboxes, optimizing internal processes and logistics, coordinating candidate and vendor communications, planning team-wide events, etc. Responsibilities: Communicate clearly and professionally with internal teams, candidates, partners, customers, etc. Manage and maintain administrative tools and systems (e.g., shared drives, internal trackers, scheduling tools) Place and track orders for office or operational supplies as needed; coordinate with vendors when applicable Troubleshoot basic technical or system issues and escalate appropriately when needed Manage inboxes and calendars, ensuring timely responses and follow-ups Coordinate interview scheduling and candidate communications across multiple stakeholders Work independently to prioritize tasks, manage deadlines, and ensure nothing falls through the cracks Be willing to work 10-15 hours per week; Monday-Friday Qualifications: Minimum of 1 year of relevant experience in administrative support (healthcare admin experience is a plus) Excellent written and verbal communication skills Strong tech savvy with ability to troubleshoot issues across multiple tools and systems Strong organization skills and attention to detail Ability to work independently while also escalating and collaborating with team as appropriate Strong work ethic with a sense of urgency; able to multitask and manage competing priorities Benefits: Highly competitive hourly rate Fully remote role with flexible schedule Best of all, a chance to support a team making a meaningful difference in patients' ability to access care

Out of an abundance of caution and until further notice, effective Mon 3\/16\/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face\-to\-face meetings with customers or suppliers. PSI, with a business\-as\-usual mindset, will be supporting it's sales staff now working\-from\-home and follow guidance from Federal and State officials as new information becomes available. The Sales Associate and Office Admin remain urgent so your consideration is appreciated. Office Administrator Preferred Sales, Inc. (PSI), located in Hermitage, PA, is a nationally\-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4\-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements. Ultimately, you'll assist and fill\-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we'd like to hear from you! Responsibilities Create and update spreadsheets of transactions Maintain GL, AR\/AP and review and process reimbursements Prepare budgets for Sales and Senior Management Report on financial metrics, investments and growth rates Keep records of invoices and tax payments Manage Co.'s 3rd\-party relations, e.g., Payroll, Insurance, Credit Identify and address account discrepancies Report on financial projections, e.g., liquidity and cash flow Requirements Five (5) years of experience as an accountant or bookkeeper is required Hands\-on experience with accounting software, like QuickBooks Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP\/AR Time\-management, organization skills and confidentiality are essential BSc degree in Accounting, Business or equivalent is strongly preferred "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"APPLY NOW","zsoid":"666828473","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Sales \- Marketing"},{"field Label":"Work Experience","uitype":2,"value":"Accounting"},{"field Label":"City","uitype":1,"value":"Hermitage"},{"field Label":"State\/Province","uitype":1,"value":"PA"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"16148"}],"header Name":"Office Administrator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00206003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********01732001","FontSize":"15","google IndexUrl":"https:\/\/dmconsult.zohorecruit.com\/recruit\/ViewJob.na?digest=ANqN4SxbVziaDWjnt7nNTKJ2HM5BKUSZhZfKnW8LoV4\-&embedsource=Google","location":"Hermitage","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

UTLX As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. POSITION SUMMARY: Reporting to the Office Supervisor, the Office Coordinator is responsible for backing up and assisting office functions as required to ensure efficient shop operations. Primary responsibilities and/or essential functions include, but are not limited to: * Receive cars - OTMA Approvals - Last Contents * Dispo request and creation of waybills * Enter and update scheduled release dates (SRD) * Upload Billing Repair Card (BRC) into customer websites * Obtain and track approvals * Release and invoice car records * Payroll - back up as needed * Ensure car files are easily accessible and processed as required * Manage enroute board as required * Participate in and support quality projects and initiatives to ensure that the company achieves its goals METRICS TO MEASURE PERFORMANCE: * < 7 Released to invoice * Cars held for approval * Cars held for dispo TOOLS USED IN THIS ROLE: * MARS * AS400 * Released Not Invoiced Report * Local Railroad System for Waybills * Customer Website * ADP HABITS OF THE SUCCESSFUL OFFICE COORDINATOR: * Be willing to assist on off shift as needed * Prioritize invoicing * Be responsive to customer communications * Work responsibly and efficiently with limited supervision/direction * Think outside the box * Be willing to take on other tasks and support all areas of operation * Multitask with good problem-solving skills and offer solutions to problems EDUCATION/EXPERIENCE/QUALIFICATIONS: * High School Diploma or equivalent required * Minimum of 1-3 years of related work experience in a lean manufacturing/repair environment * Excellent written and verbal communication skills * Detail oriented with excellent organizational and time management skills * Works independently within established policy and procedures. * Proficient with Microsoft Word, PowerPoint and Excel DISCLAIMER: Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice. Pay Range: 40,500.00 - 49,500.00 We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more! Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors. Compensation & Benefits: - Competitive Pay (Negotiable based on experience) - Paid Weekly, Direct Deposit - Mileage Reimbursement - Paid Time Off - Paid Holidays - 401(k) Investment with Layton Services' matching - Medical, Dental, Vision, and Life Insurance Key Duties and Responsibilities: - Assist with project coordination and scheduling as needed - Coordinate, maintain, and archive job-specific documentation - Audit monthly credit card statements - Track and Maintain company license renewals - Assemble Safety & Project Manuals - Answer phones, retrieve mail, perform bank drops, and complete general filings - Coordinate office lunches when needed - Maintain daily office cleanliness and organization - Support year-end and project close-out processes - All other duties as assigned Qualifications and Skills: - Basic accounting knowledge and experience in accounting software - Proficient in Office 365 (Outlook, Word, Excel, etc.) - Notary (May be obtained upon hire) - Valid driver's license & reliable transportation - Ability to learn quickly, multi-task, manage disruptions, and be self-motivated - Customer service driven - Detail-oriented - Prior experience in the construction industry preferred Required Competencies: - Oral Comprehension: Understanding spoken words and ideas - Written Comprehension: Understanding written information - Reading Comprehension: Interpreting written sentences in work-related documents - Oral Expression: Communicating information clearly through speech - Speech Recognition: Identifying and understanding spoken words - Speech Clarity: Speaking clearly and effectively - Writing: Communicating ideas effectively in written form - Active Listening: Paying full attention, understanding, and responding appropriately - Social Perceptiveness: Understanding others' reactions and behaviors - Near Vision: Seeing details at close range - Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions Physical Demands: The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.