1. University of Pennsylvania
Philadelphia, PA • Private
As an office secretary, you will oversee administrative and clerical duties to ensure the office runs smoothly. They answer the phone, take messages and refer calls to respective staff members. Likewise, they open, sort, and distribute the mails and faxes to the appropriate recipients. They schedule appointments and update event calendars. Furthermore, they arrange meetings and coordinate conference room schedules. Also, they prepare and edit memos and other documents for internal or external distribution. Additionally, they monitor office supplies and restock as needed.
Most office secretaries have organization, attention to detail, multitasking, proofreading, interpersonal, and communication skills. Applicants must hold a minimum of a high school diploma or its equivalent. You must have relevant work experience. You must be familiar with general office procedures and be proficient in Microsoft Office. Office secretaries earn an average salary of $35,835 per year. This ranges between $24,000 and $53,000.
There are certain skills that many office secretaries have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, writing skills and organizational skills.
If you're interested in becoming an office secretary, one of the first things to consider is how much education you need. We've determined that 41.9% of office secretaries have a bachelor's degree. In terms of higher education levels, we found that 6.3% of office secretaries have master's degrees. Even though some office secretaries have a college degree, it's possible to become one with only a high school degree or GED.
In addition to switching up your job search, it might prove helpful to look at a career path for your specific job. Now, what's a career path you ask? Well, it's practically a map that shows how you might advance from one job title to another. Our career paths are especially detailed with salary changes. So, for example, if you started out with the role of certified nursing assistant you might progress to a role such as team leader eventually. Later on in your career, you could end up with the title office manager.
What Am I Worth?
There are several types of office secretary, including:
Mouse over a state to see the number of active office secretary jobs in each state. The darker areas on the map show where office secretaries earn the highest salaries across all 50 states.
|Rank||State||Number of Jobs||Average Salary|
High School Diploma
Philadelphia, PA • Private
Cullowhee, NC • Private
Muncie, IN • Private
Los Angeles, CA • Private
Bakersfield, CA • Private
Bowling Green, OH • Private
Vestal, NY • Private
Allentown, PA • Private
Villanova, PA • Private
Chestnut Hill, MA • Private
The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 12.1% of office secretaries listed data entry on their resume, but soft skills such as interpersonal skills and writing skills are important as well.
Zippia allows you to choose from different easy-to-use Office Secretary templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Secretary resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.
After extensive research and analysis, Zippia's data science team found that:
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Some places are better than others when it comes to starting a career as an office secretary. The best states for people in this position are Hawaii, Oregon, Washington, and California. Office secretaries make the most in Hawaii with an average salary of $46,558. Whereas in Oregon and Washington, they would average $41,394 and $41,299, respectively. While office secretaries would only make an average of $40,899 in California, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.
|Rank||Company||Average Salary||Hourly Rate||Job Openings|
|2||Baltimore County Public Schools||$39,677||$19.08||20|
|3||State Farm Insurance Agency||$39,490||$18.99||11|
|5||U.S. Department of State||$38,231||$18.38||23|
|6||Department of Homeland Security||$37,856||$18.20||9|
|8||U.S. Department of Commerce||$37,057||$17.82||14|
|9||U.S. Department of Transportation||$36,169||$17.39||17|
|10||Health Resources and Services Administration||$35,294||$16.97||9|