What is an Office Secretary

As an office secretary, you will oversee administrative and clerical duties to ensure the office runs smoothly. They answer the phone, take messages and refer calls to respective staff members. Likewise, they open, sort, and distribute the mails and faxes to the appropriate recipients. They schedule appointments and update event calendars. Furthermore, they arrange meetings and coordinate conference room schedules. Also, they prepare and edit memos and other documents for internal or external distribution. Additionally, they monitor office supplies and restock as needed.

Most office secretaries have organization, attention to detail, multitasking, proofreading, interpersonal, and communication skills. Applicants must hold a minimum of a high school diploma or its equivalent. You must have relevant work experience. You must be familiar with general office procedures and be proficient in Microsoft Office. Office secretaries earn an average salary of $35,835 per year. This ranges between $24,000 and $53,000.

There is more than meets the eye when it comes to being an office secretary. For example, did you know that they make an average of $16.4 an hour? That's $34,103 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Office Secretary Do

There are certain skills that many office secretaries have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, writing skills and organizational skills.

Learn more about what an Office Secretary does

How To Become an Office Secretary

If you're interested in becoming an office secretary, one of the first things to consider is how much education you need. We've determined that 41.9% of office secretaries have a bachelor's degree. In terms of higher education levels, we found that 6.3% of office secretaries have master's degrees. Even though some office secretaries have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an office secretary. When we researched the most common majors for an office secretary, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on office secretary resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become an office secretary. In fact, many office secretary jobs require experience in a role such as cashier. Meanwhile, many office secretaries also have previous career experience in roles such as administrative assistant or secretary.

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Average Salary
$34,103
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
72,996
Job Openings
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Office Secretary Career Paths

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Average Salary for an Office Secretary

Office Secretaries in America make an average salary of $34,103 per year or $16 per hour. The top 10 percent makes over $45,000 per year, while the bottom 10 percent under $25,000 per year.
Average Salary
$34,103
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Office Secretary Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an Office Secretary. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write an Office Secretary Resume

At Zippia, we went through countless Office Secretary resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Office Secretary Resume Examples And Templates

Office Secretary Demographics

Office Secretary Gender Statistics

female

79.0 %

male

16.8 %

unknown

4.2 %

Office Secretary Ethnicity Statistics

White

69.5 %

Hispanic or Latino

15.5 %

Black or African American

9.3 %

Office Secretary Foreign Languages Spoken Statistics

Spanish

51.0 %

French

12.8 %

Russian

4.7 %
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Office Secretary Education

Office Secretary Majors

26.6 %

Office Secretary Degrees

Bachelors

41.9 %

Associate

21.6 %

High School Diploma

20.4 %

Top Colleges for Office Secretarys

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

2. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

5. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

6. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

7. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

8. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

9. Villanova University

Villanova, PA • Private

In-State Tuition
$53,308
Enrollment
6,819

10. Boston College

Chestnut Hill, MA • Private

In-State Tuition
$55,464
Enrollment
9,639
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Online Courses For Office Secretary That You May Like

Effective Legal Office Administration
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Ultimate Microsoft Office; Excel, Word, PowerPoint & Access
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Microsoft Office; Excel, Word & PowerPoint 2019 - Beginners
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Learn the essentials of Microsoft Office in this 3-course bundle for Office 355 or Office 2019 users...

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Top Skills For an Office Secretary

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 9.3% of office secretaries listed office procedures on their resume, but soft skills such as interpersonal skills and writing skills are important as well.

  • Office Procedures, 9.3%
  • Data Entry, 9.1%
  • Phone Calls, 8.4%
  • Telephone Calls, 5.7%
  • Scheduling Appointments, 5.5%
  • Other Skills, 62.0%
  • See All Office Secretary Skills

12 Office Secretary RESUME EXAMPLES

Best States For an Office Secretary

Some places are better than others when it comes to starting a career as an office secretary. The best states for people in this position are Massachusetts, Rhode Island, New Jersey, and New York. Office secretaries make the most in Massachusetts with an average salary of $47,462. Whereas in Rhode Island and New Jersey, they would average $45,582 and $39,743, respectively. While office secretaries would only make an average of $39,437 in New York, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Office Secretary Jobs:
1,275
Highest 10% Earn:
$63,000
Location Quotient:
1.24
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Office Secretary Jobs:
205
Highest 10% Earn:
$74,000
Location Quotient:
1.09
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Michigan

Total Office Secretary Jobs:
948
Highest 10% Earn:
$57,000
Location Quotient:
1.09
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Office Secretaries

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Updated August 18, 2021