Office Secretary Demographics and Statistics In The US
Research Summary. Using a database of 30 million profiles, Zippia estimates demographics and statistics for office secretaries in the United States. Our estimates are verified against BLS, Census, and current job openings data for accuracy. After extensive research and analysis, Zippia's data science team found that:
- There are over 1,120,452 office secretaries currently employed in the United States.
- 85.3% of all office secretaries are women, while 14.7% are men.
- The average age of an employed office secretary is 50 years old.
- The most common ethnicity of office secretaries is White (66.2%), followed by Hispanic or Latino (16.1%), Black or African American (9.2%) and Unknown (3.9%).
- Office secretaries are most in-demand in Akron, OH.
- Santa Rosa, CA pays an annual average wage of $42,131, the highest in the US.
- In 2021, women earned 94% of what men earned.
- Hawaii is the best state for office secretaries to live.
- Office secretaries are 38% more likely to work at education companies in comparison to private companies.
Office Secretary Statistics By Gender
85.3% of office secretaries are women and 14.7% of office secretaries are men.
- Female, 85.3%
- Male, 14.7%
Office Secretaries By Gender
| Gender | Percentages |
|---|---|
| Female | 85.3% |
| Male | 14.7% |
Gender Pay Gap For Office Secretary
Women Earn 94ยข For Every $1 Earned By Men
Office Secretary Gender Over Time
This data shows how men and women predominate in the office secretary position over time.
Office Secretary Gender By Year
| Year | Male | Female |
|---|---|---|
| 2010 | 9.06% | 90.94% |
| 2011 | 8.70% | 91.30% |
| 2012 | 9.54% | 90.46% |
| 2013 | 9.37% | 90.63% |
| 2014 | 9.78% | 90.22% |
| 2015 | 10.71% | 89.29% |
| 2016 | 10.60% | 89.40% |
| 2017 | 11.57% | 88.43% |
| 2018 | 12.33% | 87.67% |
| 2019 | 12.89% | 87.11% |
| 2020 | 13.57% | 86.43% |
| 2021 | 14.66% | 85.34% |
Office Secretary Male to Female Ratio
We compared this job title with other job titles to see how gender percentages varied. As you can see, administrative assistant engineering and assistant operator have the biggest difference in gender.
| Job Title | Male | Female |
|---|---|---|
| Escrow Secretary | 3% | 97% |
| Placement Secretary | 3% | 97% |
| Administrative Assistant/Secretary/Receptionist | 4% | 96% |
| Office Secretary | 15% | 85% |
| Information Technology Assistant | 67% | 33% |
| Assistant Operator | 77% | 23% |
| Administrative Assistant Engineering | 78% | 22% |
Office Secretary Statistics By Race
The most common ethnicity among office secretaries is White, which makes up 66.2% of all office secretaries. Comparatively, there are 16.1% of the Hispanic or Latino ethnicity and 9.2% of the Black or African American ethnicity.
- White, 66.2%
- Hispanic or Latino, 16.1%
- Black or African American, 9.2%
- Unknown, 3.9%
- Asian, 3.8%
- American Indian and Alaska Native, 0.8%
Office Secretary Race
| Office Secretary Race | Percentages |
|---|---|
| White | 66.2% |
| Hispanic or Latino | 16.1% |
| Black or African American | 9.2% |
| Unknown | 3.9% |
| Asian | 3.8% |
| American Indian and Alaska Native | 0.8% |
Office Secretary Race And Ethnicity Over Time
Using the Census Bureau data, we found out how the percentage of each ethnic category trended between 2010-2019 among office secretaries.
- White
- Asian
- Hispanic or Latino
- Black or African American
Office Secretary Race By Year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 71.94% | 9.73% | 3.13% | 13.11% |
| 2011 | 71.75% | 10.00% | 3.02% | 13.09% |
| 2012 | 71.44% | 10.00% | 3.10% | 13.17% |
| 2013 | 71.49% | 9.62% | 3.30% | 13.35% |
| 2014 | 71.16% | 9.74% | 3.27% | 13.66% |
| 2015 | 70.62% | 9.74% | 3.28% | 14.13% |
| 2016 | 69.92% | 9.61% | 3.62% | 14.47% |
| 2017 | 69.99% | 9.35% | 3.39% | 14.87% |
| 2018 | 70.03% | 9.08% | 3.43% | 15.17% |
| 2019 | 70.50% | 8.79% | 3.48% | 14.96% |
| 2020 | 68.67% | 8.53% | 3.57% | 14.76% |
| 2021 | 66.21% | 9.22% | 3.82% | 16.14% |
Office Secretary Wage Gap By Race
| Ethnicity | Salary |
|---|---|
| Unknown | $35,270 |
| White | $35,243 |
| Black or African American | $35,574 |
| Asian | $36,905 |
| Hispanic or Latino | $35,708 |
Office Secretary JOBS
Average Age of an Office Secretary
We determined the average age of office secretaries based on ethnicity and gender.
Office Secretary Age By Race
| Race | Male Age | Female Age |
|---|---|---|
| Black or African American | 47 | 52 |
| Unknown | 36 | 49 |
| Asian | 43 | 47 |
| Hispanic or Latino | 38 | 45 |
| White | 45 | 54 |
| American Indian and Alaska Native | 51 |
Office Secretary Age Breakdown
This chart breaks down the ages of office secretary employees. Interestingly enough, the average age of office secretaries is 40+ years old, which represents 78% of the population.
Office Secretary Age
| Office Secretary Years | Percentages |
|---|---|
| 40+ years | 78% |
| 30-40 years | 16% |
| 20-30 years | 6% |
Types of Office Secretary Degree Levels
The most common degree for office secretaries is bachelor's degree 42% of office secretaries earn that degree. A close second is associate degree with 22% and rounding it off is high school diploma with 20%.
- Bachelors, 42%
- Associate, 22%
- High School Diploma, 20%
- Masters, 6%
- Other Degrees, 10%
Office Secretaries By Education
| Office Secretary Degree | Percentages |
|---|---|
| Bachelors | 42% |
| Associate | 22% |
| High School Diploma | 20% |
| Masters | 6% |
| Other Degrees | 10% |
Office Secretary Jobs You Might Like
Office Secretary Wage Gap By Education
| Education | Salary |
|---|---|
| High School Diploma or Less | $34,759 |
| Master's Degree | $37,973 |
| Bachelor's Degree | $36,644 |
| Some College/ Associate Degree | $35,168 |
Office Secretary Employment Statistics
This section highlights information about where office secretaries work. We found most office secretaries work for a education company. In addition, the industry that employs the most office secretaries is the education industry.
Company Size
We created this chart to show you the average size of companies that typically hire office secretaries.
Office Secretary Jobs By Employer Size
| Company Size | Percentages |
|---|---|
| < 50 employees | 6% |
| 50 - 100 employees | 16% |
| 100 - 500 employees | 21% |
| 500 - 1,000 employees | 10% |
| 1,000 - 10,000 employees | 27% |
| > 10,000 employees | 20% |
The Types Of Companies Office Secretary Work In
Employees with the office secretary job title have their preferences when it comes to working for a company. For instance, most office secretaries prefer to work at education companies over private companies.
Office Secretary Jobs By Sector
| Company Type | Percentages |
|---|---|
| Education | 38% |
| Public | 9% |
| Private | 37% |
| Government | 16% |
Top Industries Hiring Office Secretaries
Just based on the number of employees within each industry, we were able to determine the most common industries that employ office secretaries. Those industries include education, government and professional.
Office Secretary Industry Statistics
| Industry | Percentages |
|---|---|
| Education | 33% |
| Government | 14% |
| Professional | 8% |
| Health Care | 7% |
| Non Profits | 5% |
| Fortune 500 | 5% |
| Retail | 5% |
| Finance | 5% |
| Manufacturing | 4% |
| Insurance | 4% |
| Hospitality | 3% |
| Transportation | 2% |
| Technology | 2% |
| Real Estate | 2% |
| Telecommunication | 1% |
Office Secretary Turnover And Employment Statistics
Office Secretary Unemployment Rate Over Time
The Bureau of Labor Statistics came in clutch when it came down to figuring out how the unemployment rate has changed over time. Between 2008 and 2018, this is how the number of office secretaries changed.
- Unemployment rate
Office Secretary Unemployment Rate By Year
| Year | Office Secretary Unemployment Rate |
|---|---|
| 2010 | 7.58% |
| 2011 | 7.01% |
| 2012 | 5.80% |
| 2013 | 5.28% |
| 2014 | 4.11% |
| 2015 | 3.32% |
| 2016 | 2.98% |
| 2017 | 2.93% |
| 2018 | 2.79% |
| 2019 | 2.48% |
| 2020 | 3.48% |
| 2021 | 4.29% |
The Average Number of Years That Office Secretary Stay in a Job
By looking over 9,050 office secretaries resumes, we figured out that the average office secretary enjoys staying at their job for 1-2 years for a percentage of 35%.
Office Secretary Tenure
| Number or Years | Percentages |
|---|---|
| Less than 1 year | 27% |
| 1-2 years | 35% |
| 3-4 years | 14% |
| 5-7 years | 12% |
| 8-10 years | 4% |
| 11+ years | 8% |
Comparing The LGBT Ratio of Office Secretarys with Other Job Titles
After finding the gender ratio, we wondered if the percentages of LGBT persons were different as well. Using the data below, you can see how other job titles compare to office secretaries.
| Job Title | LGBT | Job Openings |
|---|---|---|
| Office Secretary | 5.70% | - |
| Hospital Secretary | 9.17% | 9,383 |
| Contract Executive Administrative Assistant | 10.06% | 109,257 |
| Paralegal/Office Manager | 14.76% | 37,871 |
Office Secretary LGBT Demographics
| Profession | Percentages of LGBT | Job Openings |
|---|---|---|
| Hospital Secretary | 9.17% | 9,383 |
| Contract Executive Administrative Assistant | 10.06% | 109,257 |
| Paralegal/Office Manager | 14.76% | 37,871 |
Foreign Languages Spoken By Office Secretarys
The most common foreign language among office secretaries is Spanish at 51.0%. The second-most popular foreign language spoken is French at 12.8% and Russian is the third-most popular at 4.7%.
- Spanish, 51.0%
- French, 12.8%
- Russian, 4.7%
- Portuguese, 3.9%
- Chinese, 3.9%
- Other, 23.7%
Office Secretary Languages Spoken
| Foreign Language | Percentages |
|---|---|
| Spanish | 51.0% |
| French | 12.8% |
| Russian | 4.7% |
| Portuguese | 3.9% |
| Chinese | 3.9% |
| Other | 23.7% |
Office Secretary Jobs
Recently Added Office Secretary Jobs
Office Secretary Heatmaps
The amount you can make as an office secretary can depend on where you live. For example, the highest salary of office secretaries is $53,949. Use our chart to find out where that salary is located.
Where Do Office Secretaries Earn The Most?
Office secretaries earn the most in Hawaii, where the average office secretary salary is $46,558. The map here shows where office secretaries earn the highest salaries in the U.S. The darker areas across the 50 states highlight the highest salaries.
Which State Has The Most Office Secretaries?
By looking through more than 9,050 resumes, we found that the most popular places for office secretaries are Washington, DC and Baltimore, MD.
Number Of Office Secretary Jobs By State
| Rank | State | Number of Jobs | Average Salary |
|---|---|---|---|
| 1 | California | 3,343 | $40,899 |
| 2 | Florida | 2,547 | $31,411 |
| 3 | Texas | 2,055 | $31,331 |
| 4 | New York | 1,954 | $35,089 |
| 5 | Pennsylvania | 1,352 | $27,742 |
| 6 | Illinois | 1,278 | $35,673 |
| 7 | Massachusetts | 1,275 | $32,415 |
| 8 | Ohio | 1,162 | $29,109 |
| 9 | Georgia | 989 | $26,347 |
| 10 | Virginia | 979 | $30,407 |
| 11 | Michigan | 948 | $34,960 |
| 12 | New Jersey | 898 | $33,158 |
| 13 | Washington | 867 | $41,299 |
| 14 | North Carolina | 812 | $28,793 |
| 15 | Indiana | 728 | $31,928 |
| 16 | Arizona | 723 | $34,694 |
| 17 | Maryland | 713 | $29,572 |
| 18 | Minnesota | 701 | $36,364 |
| 19 | Colorado | 657 | $32,177 |
| 20 | Tennessee | 599 | $31,067 |
| 21 | Wisconsin | 598 | $30,996 |
| 22 | Missouri | 522 | $28,428 |
| 23 | Oregon | 490 | $41,394 |
| 24 | South Carolina | 437 | $25,447 |
| 25 | Connecticut | 431 | $34,221 |
| 26 | Alabama | 361 | $27,334 |
| 27 | Utah | 360 | $30,686 |
| 28 | Kentucky | 348 | $24,536 |
| 29 | Iowa | 346 | $32,599 |
| 30 | Louisiana | 281 | $31,635 |
| 31 | Kansas | 243 | $30,989 |
| 32 | Oklahoma | 238 | $27,521 |
| 33 | Idaho | 221 | $32,450 |
| 34 | New Hampshire | 212 | $33,396 |
| 35 | District of Columbia | 205 | $33,808 |
| 36 | Arkansas | 201 | $24,576 |
| 37 | Nevada | 199 | $35,221 |
| 38 | Nebraska | 197 | $35,829 |
| 39 | New Mexico | 169 | $36,125 |
| 40 | Maine | 168 | $30,360 |
| 41 | Montana | 166 | $31,750 |
| 42 | Mississippi | 155 | $30,921 |
| 43 | Alaska | 147 | $37,955 |
| 44 | West Virginia | 137 | $26,557 |
| 45 | Rhode Island | 116 | $35,837 |
| 46 | Hawaii | 104 | $46,558 |
| 47 | Delaware | 102 | $24,236 |
| 48 | North Dakota | 86 | $31,266 |
| 49 | Wyoming | 77 | $31,162 |
| 50 | South Dakota | 74 | $28,575 |
| 51 | Vermont | 69 | $34,739 |
Where Are Office Secretaries In High Demand?
Office secretaries are in high demand in Akron, OH. There are currently 4 job openings for office secretaries here. We looked over job openings to determine where in the country office secretaries are in the most demand.
