Research Summary. Using a database of 30 million profiles, Zippia estimates demographics and statistics for office secretaries in the United States. Our estimates are verified against BLS, Census, and current job openings data for accuracy. After extensive research and analysis, Zippia's data science team found that:

  • There are over 1,120,452 office secretaries currently employed in the United States.
  • 85.3% of all office secretaries are women, while 14.7% are men.
  • The average age of an employed office secretary is 50 years old.
  • The most common ethnicity of office secretaries is White (66.2%), followed by Hispanic or Latino (16.1%), Black or African American (9.2%) and Unknown (3.9%).
  • Office secretaries are most in-demand in Akron, OH.
  • Santa Rosa, CA pays an annual average wage of $42,131, the highest in the US.
  • In 2021, women earned 94% of what men earned.
  • Hawaii is the best state for office secretaries to live.
  • Office secretaries are 38% more likely to work at education companies in comparison to private companies.

Office Secretary Statistics By Gender

85.3% of office secretaries are women and 14.7% of office secretaries are men.

  • Female, 85.3%
  • Male, 14.7%

Office Secretaries By Gender

GenderPercentages
Female85.3%
Male14.7%

Gender Pay Gap For Office Secretary

Women Earn 94¢ For Every $1 Earned By Men

male-income
Male Income
$35,735
female-income
Female Income
$33,737

Office Secretary Gender Over Time

This data shows how men and women predominate in the office secretary position over time.

Male
Female
100%
80%
60%
40%
20%
0%
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021

Office Secretary Gender By Year

YearMaleFemale
20109.06%90.94%
20118.70%91.30%
20129.54%90.46%
20139.37%90.63%
20149.78%90.22%
201510.71%89.29%
201610.60%89.40%
201711.57%88.43%
201812.33%87.67%
201912.89%87.11%
202013.57%86.43%
202114.66%85.34%

Office Secretary Male to Female Ratio

We compared this job title with other job titles to see how gender percentages varied. As you can see, administrative assistant engineering and assistant operator have the biggest difference in gender.

Job TitleMaleFemale
Escrow Secretary3%97%
Placement Secretary3%97%
Administrative Assistant/Secretary/Receptionist4%96%
Office Secretary15%85%
Information Technology Assistant67%33%
Assistant Operator77%23%
Administrative Assistant Engineering78%22%

Office Secretary Statistics By Race

The most common ethnicity among office secretaries is White, which makes up 66.2% of all office secretaries. Comparatively, there are 16.1% of the Hispanic or Latino ethnicity and 9.2% of the Black or African American ethnicity.

  • White, 66.2%
  • Hispanic or Latino, 16.1%
  • Black or African American, 9.2%
  • Unknown, 3.9%
  • Asian, 3.8%
  • American Indian and Alaska Native, 0.8%

Office Secretary Race

Office Secretary RacePercentages
White66.2%
Hispanic or Latino16.1%
Black or African American9.2%
Unknown3.9%
Asian3.8%
American Indian and Alaska Native0.8%

Office Secretary Race And Ethnicity Over Time

Using the Census Bureau data, we found out how the percentage of each ethnic category trended between 2010-2019 among office secretaries.

  • White
  • Asian
  • Hispanic or Latino
  • Black or African American

Office Secretary Race By Year

YearWhiteBlack or African AmericanAsianHispanic or Latino
201071.94%9.73%3.13%13.11%
201171.75%10.00%3.02%13.09%
201271.44%10.00%3.10%13.17%
201371.49%9.62%3.30%13.35%
201471.16%9.74%3.27%13.66%
201570.62%9.74%3.28%14.13%
201669.92%9.61%3.62%14.47%
201769.99%9.35%3.39%14.87%
201870.03%9.08%3.43%15.17%
201970.50%8.79%3.48%14.96%
202068.67%8.53%3.57%14.76%
202166.21%9.22%3.82%16.14%

Office Secretary Wage Gap By Race

Asian office secretaries have the highest average salary compared to other ethnicities. White office secretaries have the lowest average salary at $35,243.
$38,000
$37,000
$36,000
$35,000
Unknown
White
Black or African American
Asian
Hispanic or Latino
EthnicitySalary
Unknown$35,270
White$35,243
Black or African American$35,574
Asian$36,905
Hispanic or Latino$35,708

Office Secretary JOBS

Average Age of an Office Secretary

We determined the average age of office secretaries based on ethnicity and gender.

Male
Female

Office Secretary Age By Race

RaceMale AgeFemale Age
Black or African American4752
Unknown3649
Asian4347
Hispanic or Latino3845
White4554
American Indian and Alaska Native51

Office Secretary Age Breakdown

This chart breaks down the ages of office secretary employees. Interestingly enough, the average age of office secretaries is 40+ years old, which represents 78% of the population.

40+ years

30-40 years

20-30 years


Office Secretary Age

Office Secretary YearsPercentages
40+ years78%
30-40 years16%
20-30 years6%

Types of Office Secretary Degree Levels

The most common degree for office secretaries is bachelor's degree 42% of office secretaries earn that degree. A close second is associate degree with 22% and rounding it off is high school diploma with 20%.

  • Bachelors, 42%
  • Associate, 22%
  • High School Diploma, 20%
  • Masters, 6%
  • Other Degrees, 10%

Office Secretaries By Education

Office Secretary DegreePercentages
Bachelors42%
Associate22%
High School Diploma20%
Masters6%
Other Degrees10%

Office Secretary Jobs You Might Like

Office Secretary Wage Gap By Education

Office secretaries with a Masters degree earn more than those without, at $37,973 annually. With a Bachelors degree, office secretaries earn a median annual income of $36,644 compared to $35,168 for office secretaries with an Associate degree.
$39,000
$38,000
$37,000
$36,000
$35,000
$34,000
High School Diploma or Less
Master's Degree
Bachelor's Degree
Some College/ Associate Degree
EducationSalary
High School Diploma or Less$34,759
Master's Degree$37,973
Bachelor's Degree$36,644
Some College/ Associate Degree$35,168

Office Secretary Employment Statistics

This section highlights information about where office secretaries work. We found most office secretaries work for a education company. In addition, the industry that employs the most office secretaries is the education industry.

Company Size

We created this chart to show you the average size of companies that typically hire office secretaries.

< 50 employees

50 - 100 employees

100 - 500 employees

500 - 1,000 employees

1,000 - 10,000 employees

> 10,000

Office Secretary Jobs By Employer Size

Company SizePercentages
< 50 employees6%
50 - 100 employees16%
100 - 500 employees21%
500 - 1,000 employees10%
1,000 - 10,000 employees27%
> 10,000 employees20%

The Types Of Companies Office Secretary Work In

Employees with the office secretary job title have their preferences when it comes to working for a company. For instance, most office secretaries prefer to work at education companies over private companies.

Education

Public

Private

Government

Office Secretary Jobs By Sector

Company TypePercentages
Education38%
Public9%
Private37%
Government16%

Top Industries Hiring Office Secretaries

Just based on the number of employees within each industry, we were able to determine the most common industries that employ office secretaries. Those industries include education, government and professional.

Education

Government

Professional

Health Care

Non Profits

Office Secretary Turnover And Employment Statistics

Office Secretary Unemployment Rate Over Time

The Bureau of Labor Statistics came in clutch when it came down to figuring out how the unemployment rate has changed over time. Between 2008 and 2018, this is how the number of office secretaries changed.

  • Unemployment rate

Office Secretary Unemployment Rate By Year

YearOffice Secretary Unemployment Rate
20107.58%
20117.01%
20125.80%
20135.28%
20144.11%
20153.32%
20162.98%
20172.93%
20182.79%
20192.48%
20203.48%
20214.29%

The Average Number of Years That Office Secretary Stay in a Job

By looking over 9,050 office secretaries resumes, we figured out that the average office secretary enjoys staying at their job for 1-2 years for a percentage of 35%.

Less than one year

1-2 years

3-4 years

5-7 years

8-10 years

11+ years

Office Secretary Tenure

Number or YearsPercentages
Less than 1 year27%
1-2 years35%
3-4 years14%
5-7 years12%
8-10 years4%
11+ years8%

Comparing The LGBT Ratio of Office Secretarys with Other Job Titles

After finding the gender ratio, we wondered if the percentages of LGBT persons were different as well. Using the data below, you can see how other job titles compare to office secretaries.

Job TitleLGBTJob Openings
Office Secretary5.70%-
Hospital Secretary9.17%9,383
Contract Executive Administrative Assistant10.06%109,257
Paralegal/Office Manager14.76%37,871

Office Secretary LGBT Demographics

ProfessionPercentages of LGBT Job Openings
Hospital Secretary9.17%9,383
Contract Executive Administrative Assistant10.06%109,257
Paralegal/Office Manager14.76%37,871

Foreign Languages Spoken By Office Secretarys

The most common foreign language among office secretaries is Spanish at 51.0%. The second-most popular foreign language spoken is French at 12.8% and Russian is the third-most popular at 4.7%.

  • Spanish, 51.0%
  • French, 12.8%
  • Russian, 4.7%
  • Portuguese, 3.9%
  • Chinese, 3.9%
  • Other, 23.7%

Office Secretary Languages Spoken

Foreign LanguagePercentages
Spanish51.0%
French12.8%
Russian4.7%
Portuguese3.9%
Chinese3.9%
Other23.7%

Office Secretary Jobs

Recently Added Office Secretary Jobs

Office Secretary Heatmaps

The amount you can make as an office secretary can depend on where you live. For example, the highest salary of office secretaries is $53,949. Use our chart to find out where that salary is located.

Where Do Office Secretaries Earn The Most?

Office secretaries earn the most in Hawaii, where the average office secretary salary is $46,558. The map here shows where office secretaries earn the highest salaries in the U.S. The darker areas across the 50 states highlight the highest salaries.

Average Salary

Which State Has The Most Office Secretaries?

By looking through more than 9,050 resumes, we found that the most popular places for office secretaries are Washington, DC and Baltimore, MD.

Number of Office Secretaries

Number Of Office Secretary Jobs By State

RankStateNumber of JobsAverage Salary
1California3,343$40,899
2Florida2,547$31,411
3Texas2,055$31,331
4New York1,954$35,089
5Pennsylvania1,352$27,742
6Illinois1,278$35,673
7Massachusetts1,275$32,415
8Ohio1,162$29,109
9Georgia989$26,347
10Virginia979$30,407
11Michigan948$34,960
12New Jersey898$33,158
13Washington867$41,299
14North Carolina812$28,793
15Indiana728$31,928
16Arizona723$34,694
17Maryland713$29,572
18Minnesota701$36,364
19Colorado657$32,177
20Tennessee599$31,067
21Wisconsin598$30,996
22Missouri522$28,428
23Oregon490$41,394
24South Carolina437$25,447
25Connecticut431$34,221
26Alabama361$27,334
27Utah360$30,686
28Kentucky348$24,536
29Iowa346$32,599
30Louisiana281$31,635
31Kansas243$30,989
32Oklahoma238$27,521
33Idaho221$32,450
34New Hampshire212$33,396
35District of Columbia205$33,808
36Arkansas201$24,576
37Nevada199$35,221
38Nebraska197$35,829
39New Mexico169$36,125
40Maine168$30,360
41Montana166$31,750
42Mississippi155$30,921
43Alaska147$37,955
44West Virginia137$26,557
45Rhode Island116$35,837
46Hawaii104$46,558
47Delaware102$24,236
48North Dakota86$31,266
49Wyoming77$31,162
50South Dakota74$28,575
51Vermont69$34,739

Where Are Office Secretaries In High Demand?

Office secretaries are in high demand in Akron, OH. There are currently 4 job openings for office secretaries here. We looked over job openings to determine where in the country office secretaries are in the most demand.

Jobs Openings

Office Secretary Demographics FAQs

How Many Office Secretary Are There In The Us?

There are over 1,120,452 Office Secretaries in the United States.

What Percentage Of Office Secretaries Are Black?

9.2% of Office Secretaries are Black or African American

What Race Are Most Office Secretaries?

Most an are White, with 66.2% of Office Secretaries belonging to this ethnicity. 16.1% of Office Secretaries are Hispanic or Latino, 9.2% of Office Secretaries are Black or African American, 3.9% of Office Secretaries are Unknown, 3.8% of Office Secretaries are Asian, and 0.8% of Office Secretaries are American Indian and Alaska Native

Are Office Secretary Jobs Male - Dominated?

No, Office Secretary jobs are not male - dominated. 85% of Office Secretaries are female, and 14% are male, so there are more female Office Secretaries than male Office Secretaries in the United States.

How Old Is The Average Office Secretary?

The average Office Secretary is 50 years old. 78% of Office Secretaries are 40+ years old or older, 16% are between the ages of 30-40 years, and 6% are between 20-30 years old

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