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State Archivist (Public Records Administrator) - Office of the Secretary

Mayor's Office of Talent and Appointments (Mota)
Washington, DC
Public Records Administrator - State Archivist - Director of the Office of Pubic Records and Archives
Excepted Service, Grade 8 ($102,364 to $153,548)

Open: April 27, 2021

Close: Open Until Filled

DOMICILE REQUIREMENT

There is a legal requirement that each new appointee to the Excepted and Executive Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment. The law also requires that Excepted and Executive Service employees maintain District domicile during the period of the appointment. Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

INTRODUCTION

This position is in the Office of the Secretary, Office of Public Records and Archives. The mission of the Office of the Secretary is to provide protocol, authentication, and public records management services to the Mayor and the District government agencies. The Office of the Secretary manages the District of Columbia's Archives, commissions all District of Columbia Notaries Public, and publishes the District of Columbia Register and the District of Columbia Municipal Regulations.

The overall function of the Office of Public Records and Archives is to schedule, collect, store, and manage records of the District government through the services of the District of Columbia Archives, Records Center, and the Library of Government Information. These repositories hold a wide array of documents that include administrative, architectural, engineering, fiscal, genealogical, historical, and legal records. The office also surveys, appraises, and schedules records; accessions records into the Archives, Records Center and Library of Information; services records and research requests from agencies of the government and the public; refiles and relocates records in the repositories; and disposes records that have met the terms and conditions of the schedules.

This position serves as Public Records Administrator, who manages the operation of the Office of Public Records and Archives. The position is highly concentrated, and provides executive leadership, expertise, and management to support the Secretary of the District of Columbia in a whole range of public record and archive services. As a senior leader in the Office of the Secretary, incumbent is responsible for conserving, protecting, maintaining, and making available to the public, in the most appropriate ways, the historical documents of Washington, DC, the official public records of the District of Columbia government, and the publications, reports, and findings of DC government agencies.

POSITION CONTROLS

Incumbent works under the administrative direction and supervision of the Secretary of

the District of Columbia, who provides assignments in terms of broadly defined mission,

goals, and objectives to be achieved. The Incumbent exercises significant responsibility

for independently planning, designing, and carrying out various aspects of the activities

and projects of the Office. Decisions affecting major policy matters are discussed with

the Secretary of the District of Columbia. Results of the work are normally accepted

without significant change. If the work should be reviewed, the review concerns such

matters as fulfillment in meeting the objectives, effectiveness of advice, and consistency

with policies, procedures, and practices. Recommendations for new projects and

alteration of objectives are evaluated for such considerations as availability of funds and

other resources.

Guidelines include established policies, procedures and regulations of the District of

Columbia and Federal Government, and Mayors' Orders. The incumbent uses expert

judgment in interpreting the extent of existing guidelines, in identifying areas that need

further development or study, and in evaluating the significance and impact of developments. The incumbent must demonstrate ingenuity and sound judgment in

developing new or innovative approaches to specific problems or areas of work.

MAJOR DUTIES AND RESPONSIBILITIES

Serves as Historian of the District of Columbia, and as represented in the official records of the District government; Chair of the D.C. Historical Records Advisory Board; D.C. State Records Coordinator; staff liaison to the Records Disposition Committee; and

liaison between the District government, the National Archives, and the National Historical Publication Records Commission in representing the historical records interest of the District government.

Manages the District's paper and electronic records and archival documents through

their lifecycle. As the key staff involved in ongoing records and archiving, creates new

approaches that meet records and archiving requirements of the District agencies and

stakeholders.

Acts as the "Business Lead" for the Secretary of the District and Mayor on the continued

development, implementation, assessment, and maintenance of the District's Enterprise

Content Management Program (Electronic Document Management in the District).

Collaborates with stakeholders on the development of new business strategies by

engaging communities of interest, and respects fiscal and resource realities. Utilizes

strategic long-term vision in partnering business and technology while determining

business direction.

Provides structure, coordination, and oversight for strategic and operational planning for

the office, and in identifying and establishing project priorities.

Manages and oversees the development and implementation of rules, regulations,

plans, policies, procedures and standards for surveying, appraising, and scheduling

records of the District government; accessioning, storing, retrieving, and servicing

records from repositories that hold District government records.

Oversees the preparation and designing of seminars, programs, and training information for DC agencies in the principles, practices, and techniques of information and records management.

Manages the preparation and submission of grant proposals to the appropriate

authorities to process and preserve the historical and permanently valuable records of

the District government. Reviews and makes recommendations to the national Historical

Publication Commission proposals to fund historical records projects.

Designs, deploys, and manages the District's Records Center business model, policy, procedures, and guidelines in collaboration with the Secretary of the District of Columbia and stakeholders. Creates and deploys a "state of the art" approach to record retention schedules.

Collaborates as the Business Lead for Enterprise Content Management with the Office

of the Chief Technology Officer (OCTO) in its role as the Technology Lead for Enterprise Content Management. Implements and oversees the systems and processes required for the management of digital media through its business, legal and historical life cycle.

Develops collaborative networking partnerships with the District agencies and

employees, as the shift of the responsibility for managing the lifecycle of business, legal

and historically valuable records move to business users.

Provides the full range of supervisory responsibilities, as required to manage, and direct

the work efforts of subordinate staff and activities of assigned operations. Supervises

and assigns duties and responsibilities; formulates overall plans for resources; approves

and disapproves leave requests; recommends selection, promotion, incentive

recognition and corrective or adverse action; establishes work standards; and identifies

developmental and training needs. Develops quantitative and qualitative measures for

evaluating the performance of staff and the performance of the office. Makes decisions

on work problems presented by subordinate staff.

Develops and maintains close personal contact with internal staff as well as external

agencies and stakeholders. Collaborates with internal government stakeholders (agency leaders, records staff, and employees) and external stakeholders in the records and archiving communities. Contacts include securing funding mechanisms and business resources, developing strategy and business models, articulating, and deploying policy, procedures, and technical guidance, and performing liaison work with communities of interest.

Performs other related duties as assigned.

OTHER SIGNIFICANT FACTS

Mastery knowledge of records management, archival management, and enterprise

content management (EOM). Mastery knowledge of accepted national standards,

regulations and rules that govern public sector records management and archival

management.

Mastery knowledge of and skill in problem-solving, negotiation strategies and project

management to conduct in-depth research and analysis, and mastery of management

principles, procedures and techniques of analysis and evaluation.

Mastery knowledge of project management principles, practices, and techniques of

planning, organizing, analyzing, evaluation and control. Demonstrated ability to facilitate

the development and implementation of business initiatives and projects.

Demonstrated skill and experience in customer service theory and practice and business effectiveness practices. Ability to implement customer service-oriented principles, measures, and improvement strategies.

Demonstrated skills and experience in providing leadership in a supervisory capacity

and in providing leadership in a team-based environment; and the ability to set

appropriate work standards and to hold people accountable for their performance.

Superior oral and writing communication skills to prepare reports and presentations,

proposals, etc., advise on issues; to articulate instructions and directives; and to communicate information and decisions with all interested parties. Communicates at all

levels from District and Federal executives to staff, customers, and stakeholders.

Skill in both paper and electronic content/records management and archiving.

SPECIAL NOTE

The incumbent of this position will be subject to enhanced suitability screening pursuant

to Chapter 4 of DC Personnel Regulations, Suitability - Security Sensitive.

COVID-19 Vaccination: All employees of the District of Columbia must be

vaccinated against the Coronavirus disease 2019 (SARS-CoV-2) as a condition of

employment.

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60d+ ago

Department Secretary, Environmental Services (EVS)

Virginia Hospital Center
Arlington, VA
Department Secretary, Environmental Services (EVS)

Looking for your next career opportunity? At Virginia Hospital Center, our staff exceeds expectations by performing at the top-level of the profession.The responsibility of the Secretary is to support the daily operations for the Environmental Services Department under the direction of the Director of Environmental Services. Has the ability to prioritize work and have good personal communication skills. Maintains various databases and creates and updates forms as needed. Has the ability to use a personal computer to include Microsoft Word, Excel and various other software programs and aptitude for working with numbers and computer spreadsheets. Multitasks and set priorities in a busy office environment and work effectively and interact with all levels with minimum supervision in a team based environment. Be able to identify problems or potential problems on a going basis without supervision and to resolve problems on an ongoing basis or seek advice or assistance from other team members or supervisors. Has the ability to maintain confidentiality of work and to work independently. As a member of the Mayo Clinic Network and a Magnet Hospital, we are dedicated to providing a safe and healthy environment for our patients and employees. Come join a hospital that dedicated to you and your career.

Virginia Hospital Center (VHC) is a nationally recognized Hospital and teaching facility that has been delivering the highest quality care to the Washington, DC metropolitan area for over 70 years. - Earning the 2016 Top Hospital award from the Leapfrog Group for excellence in hospital safety and quality for the second year in a row, VHC consistently achieves the highest levels of patient satisfaction. - Located in Arlington, VA, VHC is a proud member of the Mayo Clinic Care Network (a national network of independent healthcare organizations). - VHC is the largest Hospital in the region that was named a Center for Medicare & Medicaid Services Four-Star Hospital, and is also designated as a Magnet hospital by the American Nurses Credentialing Center. - In 2016, VHC earned the Distinguished Hospital Clinical Excellence Award and the Outstanding Patient Experience Award from HealthGrades. - VHC is a 394-bed, all-private room Hospital that strives to provide continued excellence for our employees and patients.

Qualifications

* High School Diploma or Equivalent required
* Associate's Degree preferred
* Two years of Office/Clerical experience preferred.
* One year of medical terminology and microsoft office suite experience preferred.

Responsibilities

* Provide specialized administrative assistance and support to assigned department staff.
* Reviews with the Director of Environmental Services needed to assist the department meet goals, activities, and needs.
* Responsible for checking messages daily and responding or forwarding to the appropriate team member or staff member.
* Review and respond to incoming communications. Screen, prioritize, and perform follow up as required.
* Responsible for assisting in the implementation of policies and procedures under the direction of the Director of Environmental Services.
* Monitors and assures medical office and VHC staff of EVS project schedules and rounding schedules.
* Assists Director in developing the annual training, quality and improvement plans.

Benefits

Pay & Benefits: In addition to salary, the benefit package includes paid major holidays, vacation/sick time, health & dental insurance, and 401(k)
New
4d ago

Office Specialist 2

State of Oregon
Remote or Portland, OR
Application Deadline:

10/26/2021

Agency:

Psychiatric Security Review Board

Salary Range:

$2,634 - $3,852

Position Type:

Employee

Position Title:

Office Specialist 2

Job Description:

Your New Role!

The Office Specialist is an invaluable member of the PSRB's small, collaborative and dynamic team. In this customer service role, you will provide external partners and the public with general information about the agency, its programs, or processes. You will also support other members of the team through a wide variety of administrative support. For a full review of the position duties and details, please click here.

Primary duties and responsibility of the position include:

* Serve as the front-line contact for customer service and problem-solving for external partners and the general public.

* Manage the agency's general inbox by responding to basic inquiries and ensuring that other incoming information, requests, complaints, questions, or documentation is received, processed, organized or filed in a timely manner.

* Maintain agency inventory, order supplies and submit maintenance or other requests to keep daily operations running as smoothly as possible.

* Maintain physical and electronic filing system of confidential records.

* Maintain and track data using reports, spreadsheets, and databases.

Working Conditions:

* 40-hour work week, Monday-Friday, 8-5.

* Locked office environment in downtown Portland.

* Office-based work is imperative due to paper-based systems; remote work opportunities are limited to inclement weather or emergencies.

* Daily reliable attendance is crucial.

* Workload is driven by statutory and other firm deadlines.

* Job duties require an ability to work both as a team and independently.

* Customer-service role, high interaction with stakeholders and the general public.

* Lift, load, and unload boxes of exhibit files that may weigh 30 lbs.

Oregon Psychiatric Security Review Board

The Psychiatric Security Review Board (PSRB) was created by Oregon Legislature in 1977 to assume jurisdiction of those persons who successfully assert the insanity defense to criminal charge. In the past 40 years, its success has resulted in an expansion of programs serving Oregonians. This includes its jurisdiction over youth who successfully assert the insanity defense; a firearm restoration program for those with a historical mental health adjudication; its jurisdiction over persons who commit severe criminal acts, but who are not competent to stand trial; and the reclassification and relief of registration requirements for those with a sex offender designation who are currently or had previously been under the PSRB due to that designation.

The Board's mission is to protect the public by working with partnering agencies to ensure person under its jurisdiction receive the necessary services and support to reduce the risk of future dangerous behavior using recognized principles of risk assessment, victims' interest and person-centered care.

The PSRB's values are rooted in our legislative mandate to protect the public and we achieve maximum levels of public safety through our values:

* Due Process: Observing individuals' legal rights and adhering to principles of procedural fairness.

* Research: Decision-making and organizational practices driven and influenced by the best available data.

* Recovery: Clients understand and receive treatment for the psychiatric and comorbid conditions that contributed to their past criminal offenses and have opportunities to achieve health, home, purpose, and community.

* Partnership: Promoting active communication and collaboration within and between the systems serving PSRB clients and the community at large.

Benefits of Joining Our Team

You will work with a great group of collaborative, fun-loving people who are dedicated to making Oregon a fantastic place to live, work, and play. This position is with the Oregon Psychiatric Security Review Board, and is located in Portland, Oregon.

Additional benefits include:

* Work/life balance, 10 paid holidays a year, and a competitive benefits package.

* Advancement and learning opportunities that will help grow your career with the State of Oregon.

* Get There - Oregon's easy-to-use carpool matching tool and trip planner.

* Live, work, and play in Portland, Oregon.

What We Are Looking For

A detail oriented and collaborative individual with:

* At least (2) two years of general clerical experience, one year of which included typing, word processing or other experience generating documents; OR

* An Associate's degree; OR

* Graduation from a private school of business with a certificate AND one year of general clerical experience.

The most successful candidates will possess the following skills, background, and experience:

* Demonstration of excellent customer service professional skills.

* Exceptional communication skills (verbal and in writing) with the proven ability to present information clearly, logically, and to the objectives and goals of the agency.

* Knowledge of Oregon's forensic mental health system.

* Ability to actively participate in and contribute to a positive, respectful, and productive work environment.

* Knowledge of Microsoft Office Suite programs or similar word processing, spreadsheet, databases, and Internet applications.

* Experience performing office duties.

* Ability to work independently, anticipate needs, and quickly assess situations.

The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit our policy listed here.

How to Apply

* Current State of Oregon employees (including current temporary, limited-duration, or permanent employees): You must apply through your employee Workday account. At the time of application, please attach your current cover letter and resume.

* External Applicants: Please visit the State of Oregon job opportunities webpage to submit your application for the position, which includes your current cover letter and resume.

After You Apply

* Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.

* Be sure to check both your email and Workday account for updates regarding this recruitment.

Want to Know More? Let Me Help!

* Your candidate profile, cover letter, and résumé are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

* The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

* Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Senior Recruitment Analyst, Amber Ingram, at: amber.ingram@oregon.gov | 503-798-3978

* Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

* Applicants who require VISA sponsorship will not be considered at this time. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

* Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666 NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

* Agency employees are currently working remotely to the fullest extent possible due to the current health crisis. While working remotely, home internet connection and availability is required to perform duties appropriately. Remote working conditions are subject to change as necessary and/or required.

* This announcement is for one, full-time, permanent, unrepresented Office Specialist (Classification: Office Specialist 2) position, and may be extended or used to fill future vacancies based on agency need and approval.

Helpful Links & Resources

Oregon Job Opportunities Webpage | How to Set Job Alerts

Workday Applicant FAQ | What You Need to Know to Get the Job

Pay Equity Information & Resources

The Psychiatric Security Review Board is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Psychiatric Security Review Board, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
New
4d ago

Move Specialist - Office Moving (Sterling)

JK Moving Services
Sterling, VA
Works in collaboration with other crew members to service move projects for office, industrial, museum, laboratory or other assigned move projects including assisting with moving, packing, wrapping, inventory, and transport of goods for commercial customers. Work may involve moving, storage, packing, loading, and transport of office equipment or other industrial equipment for commercial relocation services.
+ High School Diploma or GED equivalent.

+ Must be able to communicate clearly and concisely with other crew members, clients, and move coordinators.

+ Must be reliable and available for dispatch on time and possible with varying work schedules.

+ Must successfully pass a background investigation and pre-employment drug screening.

+ Capable of lifting 80 pounds.

About JK Moving Services

As the largest independent mover in North America, JK delivers superior relocation and logistics services to military service members, government agencies, large corporations, businesses and homeowners around the world....and the list goes on! JK actively seeks dedicated professionals ready to positively impact domestic and global communities.

As a SmartCEO 2016 Corporate Culture Award winner, JK places high standards on the care of its employees. From charitable giving to competitive compensation to fun corporate events, JK invests in each employee's professional and personal growth. This level of commitment sets JK apart from other companies - why not consider joining JK Moving Services today!

JK Benefits

In addition to comprehensive medical, dental, and vision insurance, JK Moving offers:

+ World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)

+ Recruitment and customer referral bonuses

+ Company-paid life insurance and accidental death benefits

+ Voluntary protection programs for employees and their families

+ Service recognition programs

+ Safety & performance bonuses

+ Tuition reimbursement and student loan repayment assistance

+ Discounted membership @ Gold's Gyms (corporate locations) nationwide

+ Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families

+ Medical and Dependent Care Flexible Spending Accounts (FSAs)

+ Health Savings Account (HSA) with employer matching contribution

Equal Opportunity/Affirmative Action Employer

ID: 2019-2180

External Company URL: www.jkmoving.com

Street: 44077 Mercure Circle

Type: Regular Full-Time, Regular Part-Time, Temporary Full-Time
60d+ ago

Legal Office Receptionist & Hospitality

Ricoh Americas Corporation
Reston, VA
Qualified candidates for this position should be fully vaccinated by 1st day of hire for the Covid virus. Ricoh will evaluate requests to reasonably accommodate qualified candidates who have not been vaccinated because of a disability or sincerely held religious belief, practice, or observance

Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
JOB DUTIES AND RESPONSIBILITIES

* Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times. Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level. Engages in company and community service events or firm initiatives, philanthropies. Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. Prepares documents, maintains files and calendars, schedules appointments and meetings as required. Manages calendars and assists in meeting deadlines as required. Provides light housekeeping duties, maintaining an organized work space. Provides "value added" services as approved by Site Manager/Supervisor. Builds professional relationships with clients as well as employees within the firm. Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm. Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and or questions. Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. Maintain professional appearance and cleanliness of firm lobby. Orders supplies when necessary, organize supply room, supply closets etc. Performs light hospitality when necessary, coffee, water, order food, drinks. Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

Typically Required:

* High school diploma required
* Two years of related business experience preferred, strong preference for Admin experience particularly in a law firm/legal environment
* Associate Degree or Bachelor's degree preferred

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.
New
3d ago

Receptionist/Secretary-PRN

Trinity Health
Silver Spring, MD
***This is an as-needed, back up position to fill in for time off***

General Summary:

Is responsible for greeting, welcoming and assisting patients and visitors entering the Department.

Offers support, guidance and information as able to patient, visitor, and staff inquiries made in person or by phone. Supports the department administration and staff to facilitate the smooth running of daily operations.

Collaborates with therapists and supports daily patient schedules. Schedules in and out patient treatments as assigned. Maintains a clear and orderly front desk with appropriate and accessible department information.

Supports the Mission of Trinity Health and Holy Cross Hospital.

Minimum Knowledge, Skills, and Abilities Required:

High School graduate (Medical Secretary school graduate preferred).

One year experience in a physicians office or hospital environment

Demonstrated knowledge of medical diagnosis and coding procedures, insurance guidelines and requirements

Word processing and basic typing skills

Demonstrates excellent interpersonal and organizational skills as evidenced by professional recommendation.

Reads, writes, speaks and comprehends the English language.

Must be willing and able to become proficient on basic computer systems utilized for documentation, charging, and scheduling.

Working Conditions:

Physical Requirements: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions

Reporting Relationship:

Reports to and is evaluated by the head of the department.

Revision Date:

2010

Trinity Health's Commitment to Diversity and Inclusion Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.
12d ago

Report Specialist/Office Staff

Greentree Environmental Services Inc.
Remote or Portage, IN
Benefits:Flexible SchedulePart-Time to start Friendly, cooperative office EnvironmentCompetitive wages dependent on experience, with some benefits May occasionally work from home Requirements:Experience in office setting Microsoft Word experience is mandatory Must be able to type at least 40 words per minute Ability to work efficiently with deadlines Necessary skills/traits: Communication, organization, attention to detail, problem-solving, self-motivated, positive and cooperative attitude, ability to work well alone Must be drug-free Job Specifications:Answer phones/customer service General filing and file maintenance Prepare daily paperwork for processing Create reports from provided information Light housekeeping (shared duties) Schedule appointments Collect payment information Assist in preparation for training courses Miscellaneous office-related duties Benefits:Flexible SchedulePart-Time to start Friendly, cooperative office EnvironmentCompetitive wages dependent on experience, with some benefits May occasionally work from home Requirements:Experience in office setting Microsoft Word experience is mandatory Must be able to type at least 40 words per minute Ability to work efficiently with deadlines Necessary skills/traits: Communication, organization, attention to detail, problem-solving, self-motivated, positive and cooperative attitude, ability to work well alone Must be drug-free Job Specifications:Answer phones/customer service General filing and file maintenance Prepare daily paperwork for processing Create reports from provided information Light housekeeping (shared duties) Schedule appointments Collect payment information Assist in preparation for training courses Miscellaneous office-related duties
53d ago

Administrative Secretary

Valley Health
Winchester, VA
Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region's largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

Administrative Secretary will provide administrative support to VHS Director/CNIO, CMIO office, and EPIC/IT teams. The position requires positive attitude, courteous, welcoming, helpful demeanor at all times; ability to keep information confidential essential; well organized; ability to work independently and to effectively set priorities; attentive to details; fully focused and present with active listening; answer telephone courteously, screen and assist caller and/or take concise messages for call back. Coordinate schedules and arrange appointments. Order and maintain all office supplies for EPIC/IT Departments.

What You Will Bring:

Education

Program required

Experience

Two years' clerical office experience required

Certification & Licensures

Notary Public for Virginia credentials strongly preferred, or obtained within 30 days

Qualifications

Studies beyond high school preferred

Two years' clerical office experience required

Notary Public for Virginia credentials strongly preferred, or obtained within 30 days

Typing of 55 wpm required

Excellent SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint skills required

Excellent spelling and grammar skills required

Ability to handle multiple priorities required

Ability to interact with a wide diversity of people in a professional, friendly manner required

Ability to present a professional image required

Ability to handle information in a confidential manner required

Ability to meet deadlines with minimal supervision required

What You Will Get:

* Competitive salary
* Flexible scheduling
* Health Insurance
* Paid Time Off
* Wellness Program
* Tuition Assistance
* Retirement Plan
* Life Insurance
* some benefits are subject to change due to job status

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.

We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.

EOE

Criminal Background Checks

VA State Police

3rd party Background Check

FLSA Classification

Non-exempt

Grade

110

Physical Demands

6 A Customer Service
New
5d ago

Administrative Secretary (13706)

Bridgepoint Healthcare
Alexandria, VA
Administrative Secretary

Job Summary:

The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

Duties/Responsibilities:

* Provides high-level administrative support to an assigned executive or director-level employee.
* Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
* May conduct research (within skills and expertise) to assist with projects or inquiries.
* Coordinates and schedules travel, meetings, and appointments.
* Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
* Responds to and resolves administrative inquiries and questions.
* Welcomes and directs visitors and clients.
* Answers and transfers phone calls, screening when necessary.
* Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
* Performs other related duties as assigned.

Qualifications

Required Skills/Abilities:

* Detail-oriented and professional.
* Exceptional communication skills.
* Extremely proficient with Microsoft Office Suite.
* Basic understanding of office equipment.
* Basic understanding of clerical procedures and systems such as recordkeeping and filing.
* Ability to work independently and reliably.
* Flexible and adaptable in various situations and when interacting with many different personalities.
* Ability to organize and prioritize tasks including delegation of tasks when appropriate.
* Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Education and Experience:

* Associate's degree required, Bachelor's degree in related field preferred.
* Three to five years of experience in a related role required with some supervisory experience preferred.

Physical Requirements:

* Prolonged periods sitting at a desk and working on a computer.
* Must be able to lift up to 15 pounds at times.
20d ago

Receptionist/Secretary-PRN

Trinity Health Corporation
Silver Spring, MD
* This is an as-needed, back up position to fill in for time off*

General Summary:

Is responsible for greeting, welcoming and assisting patients and visitors entering the Department.

Offers support, guidance and information as able to patient, visitor, and staff inquiries made in person or by phone. Supports the department administration and staff to facilitate the smooth running of daily operations.

Collaborates with therapists and supports daily patient schedules. Schedules in and out patient treatments as assigned. Maintains a clear and orderly front desk with appropriate and accessible department information.

Supports the Mission of Trinity Health and Holy Cross Hospital.

Minimum Knowledge, Skills, and Abilities Required:

High School graduate (Medical Secretary school graduate preferred).

One year experience in a physicians office or hospital environment

Demonstrated knowledge of medical diagnosis and coding procedures, insurance guidelines and requirements

Word processing and basic typing skills

Demonstrates excellent interpersonal and organizational skills as evidenced by professional recommendation.

Reads, writes, speaks and comprehends the English language.

Must be willing and able to become proficient on basic computer systems utilized for documentation, charging, and scheduling.

Working Conditions:

Physical Requirements: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions

Reporting Relationship:

Reports to and is evaluated by the head of the department.

Revision Date:

2010

Trinity Health's Commitment to Diversity and Inclusion

Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.
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Average Salary For an Office Secretary

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Office Secretary is $34,103 per year or $16 per hour. The highest paying Office Secretary jobs have a salary over $45,000 per year while the lowest paying Office Secretary jobs pay $25,000 per year

Average Office Secretary Salary
$34,000 yearly
$16 hourly
Updated October 24, 2021
25000
10 %
34000
Median
45000
90 %

Highest Paying Cities For Office Secretary

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Salinas, CA
$39,815
$19.14
New York, NY
$39,545
$19.01
Grand Rapids, MI
$38,253
$18.39
Chicago, IL
$37,586
$18.07
Baltimore, MD
$36,283
$17.44
Pompano Beach, FL
$35,819
$17.22

5 Common Career Paths For an Office Secretary

Certified Nursing Assistant

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Executive Assistant

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Teacher

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Medical Assistant

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Substitute Teacher

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Illustrated Career Paths For an Office Secretary