What does an office services assistant do?

An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.

While similarities exist, there are also some differences between office services assistants and assistant secretary. For instance, office services assistant responsibilities require skills such as "customer service," "data entry," "office services," and "office procedures." Whereas a assistant secretary is skilled in "financial statements," "federal agencies," "real estate," and "logistics." This is part of what separates the two careers.

Business office associates are responsible for providing clerical and administrative support to the office staff for efficient and smooth operations of the office operations. They typically perform a number of tasks that include managing and entering data to spreadsheets and databases, organizing and maintaining files and documents, and assisting with bookkeeping activities. Additionally, they are responsible for managing work projects and overall office management, collaborating with other departments, and maintaining financial documents and customer information. Business office associates are also expected to oversee human resource activities such as handling of employment forms and administering health insurance.

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that office services assistant responsibilities requires skills like "office services," "office procedures," "word processing," and "office support." But a business office associate might use other skills in their typical duties, such as, "vehicle sales," "patients," "payable functions," and "cash management."

Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners. They are also in charge of handling and scheduling meetings and appointments, managing the reservation of office meeting rooms, and manning telephone lines. Office clerks may also be in charge of ordering office supplies, preparing purchase requisitions for office needs, sending out and receiving official company documents, and other correspondences.

The required skills of the two careers differ considerably. For example, office services assistants are more likely to have skills like "office services," "office support," "conference room," and "mass mailings." But a office clerk is more likely to have skills like "clerical tasks," "business transactions," "database systems," and "provides administrative support."

Administrative assistants, or admin assistants, do general clerical and administrative activities. Their duties involve organizing and maintaining files and records, preparing documents, scheduling meetings and appointments, and providing general support in the office. Administrative assistants handle incoming and outgoing official correspondences, take minutes of important meetings and manage calls to the main office number. They also assist executives in providing structure to their day by managing their schedule, drafting e-mails, and other activities that executives may need assistance in. Administrative assistants should have the following skills: organizing, business writing, decision-making, and communication.

Even though a few skill sets overlap between office services assistants and administrative assistants, there are some differences that are important to note. For one, an office services assistant might have more use for skills like "office services," "office support," "payroll," and "conference room." Meanwhile, some responsibilities of administrative assistants require skills like "database management," "provides administrative support," "financial statements," and "meeting minutes. "