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Become An Office Services Associate

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Working As An Office Services Associate

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $33,779

    Average Salary

What Does An Office Services Associate Do At Williams Lea Tag

* Complete large numbers of reprographics requests for black/white and color photocopies.
* Operate production printers and copiers, including inputting job-processing settings and managing job queues.
* Operate finishing equipment (3-hole drills, bindery, laminating, folder, cutter, etc.). according to job ticket instructions.
* Check document quality before, during, and after each production job.
* Load copiers with paper and toner as needed.
* Troubleshoot basic equipment problems, placing service calls when needed.
* Handle sensitive and/or confidential documents and information.
* Communicate with manager and client on job or deadline issues

What Does An Office Services Associate Do At MacMillan

* Restocking pantries (paper towels, plates, cups, coffee supplies)
* Restocking copy rooms with needed supplies (paper, toner), and removal of used toner and waste cartridges
* Conference rooms – maintaining inventory of equipment (audio visual, furniture), special set-ups, and coordinating repairs and replacement equipment
* Building maintenance (light) – minor repairs, moving office furniture and equipment, restocking Office Services (supplies)
* Sustainability – replace recycling and trash bins on each floor, sort and separate toner cartridges, and electronic waste in basement for pick-up

What Does An Office Services Associate Do At RR Donnelley

* Performing regular Mail Runs
* Receiving, sorting and delivering incoming regular and accountable mail
* Process incoming/outgoing pouches (e.g. inter-office)
* Scheduling couriers/messengers
* Moving boxes/packages to and from offices as needed
* Handle light office moves (new hires/terminations, inter-departmental moves)
* Conference room setups/clean-ups including equipment requests (chairs, whiteboards, etc.)
* Maintaining order and cleanliness in pantries/kitchens
* Managing all Visiting Personnel Offices (“VPO”)
* Ordering office and mailing supplies to support office demand
* Convenience room checks (re-stock and order supplies)
* Fulfilment of document scanning requests
* Fulfilment of B/W and color print requests
* Punches and binds printed materials
* CD/DVD duplication
* Creation of custom labels for binders, tabs, file folders, CDs
* Ad hoc Special requests (box moves, pictures, files, books, IP File Runs, Files to Records, Maintain Firm directories, etc

What Does An Office Services Associate Do At Ricoh Americas Corporation

* Runs high volume copy machines and performs binding and finishing work.
* Ensures convenience copiers are working properly, checking for quality via daily inspections.
* Clears paper jams and informs technicians of specific problems.
* Performs all repair service on customer copier equipment.
* Handle highly sensitive and confidential documents that may be time sensitive
* Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
* Maintains records for management reports and inventories of supplies needed.
* Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
* Calculates charges for jobs performed and maintains some billing logs.
* Responds to and coordinates all service calls required by customer.
* May perform filing duties in conjunction with specific customer requests.
* Delivers completed jobs to pre-determined customer locations within and outside of the site.
* Maintains daily meter and service logs.
* May travel between customer's buildings.
* Answers customer questions regarding status or feasibility of job requests.
* Ensures upkeep of convenience copier areas by keeping neat and well stocked.
* Performs duties related to the shipping of materials.
* Performs duties related to the receiving of materials.
* May perform meeting room and conference room set ups.
* May perform building occupant moves within assigned facilities.
* May perform re-lamping and light maintenance duties as assigned.
* May perform occasional cleaning duties as needed.
* May require periodic overtime on nights and weekends, including off-hour emergency response.
* Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
* Uses all copier equipment, calculator, fax machine, postage meter and some PC.
* Performs filing duties, which may include 'purging' and archiving old documents.
* Performs duties of scanning, file conversion and file naming
* Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD
* Manage TOC (Table of Contents) -- first page of electronic file
* Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search
* Perform file formatting for printing/Excel files
* Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
* Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
* Assist with coordinating projects that will be completed off site (BIS or Smart Source)
* Performs other duties as assigned

What Does An Office Services Associate Do At Avalon Document Services

* Operate high speed copiers, printers, and scanners to produce client requested projects while following all production SOPs Manage projects in a timely manner so production deadlines can be met
* Prepare documents for copying and scanning
* Setup digital files for printing
* Manage project deadlines
* Properly track all job totals so billing can be accurate
* Quality control projects to ensure desired results
* Communicate project issues with site supervisor so they can be handled appropriately
* Maintain confidentiality of all client materials
* Act as a backup when needed to other managed office services locations Receptionist Responsibilities
* Welcomes visitors and clients by greeting them, in person or on the telephone
* Answer a multi-line phone system and direct calls as appropriate
* Record attendance of staff
* Receives, sorts, logs and forwards incoming mail
* Coordinates the pickup and delivery of express mail services (FedEx, UPS etc.)
* Scheduling, preparing of conference rooms
* Stuff and mail monthly billing invoices and past due invoices
* Data entry
* Act as a backup when needed to other managed office services locations
* Other duties assigned by firm and site manager as needed Knowledge, Skills, and Abilities Needed:
* High school diploma or equivalent and 1
* years of experience in a customer service position
* Possess strong time management, communication, attention to detail and critical thinking skills
* Ability to operate desktop computer, scanner and other common office equipment including copiers, printers, etc
* Basic math and computer knowledge
* Proficiency in all Microsoft Office applications
* Experience working in a law firm preferred
* Must be able to stand or sit for 6
* hours a day and lift up to 50lbs
* Strong organizational skills and dependability
* Valid driver's license and clean driving record
* Local travel required
* Flexible work schedule Avalon provides comprehensive training and solid leadership.
* Your personal growth and success are very important to the senior leadership team.
* Avalon offers competitive pay, commensurate with experience.
* However, experience is not necessary as we do offer paid training.
* A benefits package is available upon hire.
* Avalon offers paid time off (PTO), paid holidays, medical, dental, vision, health savings account, life insurance, 401K with a match, and short term and long term disability.
* Position Available: Full Time Monday
* Friday (Day

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How To Become An Office Services Associate

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Office Services Associate jobs

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Office Services Associate Demographics

Gender

  • Male

    53.6%
  • Female

    43.5%
  • Unknown

    2.9%

Ethnicity

  • White

    71.0%
  • Hispanic or Latino

    18.1%
  • Asian

    8.8%
  • Unknown

    1.9%
  • Black or African American

    0.3%
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Languages Spoken

  • Spanish

    80.0%
  • Macedonian

    5.0%
  • Arabic

    5.0%
  • Tagalog

    5.0%
  • French

    5.0%
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Office Services Associate

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Office Services Associate Education

Office Services Associate

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Top Skills for An Office Services Associate

OrderOfficeSuppliesCustomerServiceReprographicsRequestsOfficeServicesDeliveryProcessHighVolumesUspsSortConfidentialDocumentsXeroxDHLDataEntryPitneyBowesDeadlineIssuesConferenceRoomSet-UpJobTicketInstructionsAudio/VisualEquipmentLargeNumbersOfficeEquipmentMailRoom

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Top Office Services Associate Skills

  1. Order Office Supplies
  2. Customer Service
  3. Reprographics Requests
You can check out examples of real life uses of top skills on resumes here:
  • Clear jams from order office supplies and placed services calls.
  • Provide superior customer service by scrutinizing and completing copy requests from approximately 20-40 customers.
  • Complete large numbers of reprographics requests according to job ticket instructions.
  • Assisted Office Manager with Office Services projects and helped coordinate two major company relocation moves.
  • Bind and/or punch documents; packaged and coordinated their pickup and delivery.

Top Office Services Associate Employers

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