How to hire an office services clerk

How to hire an office services clerk, step by step

Here's a step-by-step office services clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office services clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office services clerk
• Step 8: Go through the hiring process checklist

What does an office services clerk do?

Post an office services clerk job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The office services clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office services clerk to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office services clerk that fits the bill.

   The following list breaks down different types of office services clerks and their corresponding salaries.

   Type of Office Services Clerk	Description	Hourly rate
   Office Services Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$11-16
   Clerk Typist	A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients... Show more	$12-18
   Clerk	Clerks are responsible for many of the general administrative tasks in the office. They are in charge of manning office telephone lines, managing incoming and outgoing mails, filing paperwork and other needed records, scheduling and documenting meetings, typing out documents when needed, disseminating memos and other official announcements, and keeping an inventory of office equipment and supplies... Show more	$11-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Office Services
   • Data Entry
   • Word Processing
   • Clerical Support
   • Postage Meter
   • Service Calls
   • Copy Machines
   • Law Firm
   • Office Equipment
   • Conference Room
   • Database Systems
   • Front Desk
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage contractors for facilities maintenance and improvements including electrical, plumbing, carpentry, utilities and HVAC.
   • Supervise, train and orient new employees on intellectual property litigation and general record-keeping.
   • Scan documents and convert to PDF format.
   • Compile velo and spiral bindings.
   • Perform binding request (spiral, velo and tape/glue as requested.
   • Conduct ATM replenishment processing and commercial change fulfillment.

   More office services clerk duties

3. Make a budget

   Including a salary range in your office services clerk job description is one of the best ways to attract top talent. An office services clerk can vary based on:

   • Location. For example, office services clerks' average salary in new mexico is 46% less than in alaska.
   • Seniority. Entry-level office services clerks 34% less than senior-level office services clerks.
   • Certifications. An office services clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an office services clerk's salary.

   Average office services clerk salary

   $14.02hourly

   $29,160 yearly

   ---

   Entry-level office services clerk salary

   $23,000 yearly salary

   Updated December 25, 2025

   Average office services clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$37,873	$18
   2	Massachusetts	$37,012	$18
   3	New York	$35,662	$17
   4	California	$35,637	$17
   5	Washington	$34,756	$17
   6	Colorado	$34,164	$16
   7	Minnesota	$32,917	$16
   8	Michigan	$32,676	$16
   9	Illinois	$32,321	$16
   10	New Jersey	$31,383	$15
   11	Maryland	$31,276	$15
   12	Arizona	$30,250	$15
   13	Delaware	$29,886	$14
   14	Pennsylvania	$29,805	$14
   15	Missouri	$28,923	$14
   16	Ohio	$28,665	$14
   17	Georgia	$28,357	$14
   18	Virginia	$27,726	$13
   19	Tennessee	$27,704	$13
   20	Florida	$27,702	$13

   Average office services clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Monroe Community College	$39,160	$18.83
   2	Epiq	$39,064	$18.78	11
   3	Mazda	$36,867	$17.72	3
   4	Akerman	$36,307	$17.46	1
   5	Fox Rothschild	$35,486	$17.06	10
   6	Lewis Brisbois Bisgaard & Smith	$33,174	$15.95	2
   7	Littler Mendelson	$33,055	$15.89
   8	Ricoh	$32,580	$15.66	94
   9	Campbell Union High School District	$32,569	$15.66
   10	Stockton University	$32,471	$15.61
   11	Kent Daniels & Associates	$32,066	$15.42	3
   12	Commonwealth Of Pennsylvania	$31,883	$15.33
   13	ManpowerGroup	$30,576	$14.70	71
   14	IST Management	$30,267	$14.55	54
   15	Reed Smith	$29,967	$14.41
   16	Vendor Direct Solutions	$29,727	$14.29
   17	Robert Half	$28,465	$13.69	727
   18	CBRE Group	$28,375	$13.64	139
   19	Exela Technologies	$27,881	$13.40
   20	Randstad North America, Inc.	$27,881	$13.40	25

4. Writing an office services clerk job description

   An office services clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an office services clerk job description:

   Office services clerk job description example

   Hall & Evans is seeking an experienced Office Services / File Clerk to join our administrative support team. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation. This position works under the supervision of the Office Services and Facilities Coordinator. This position will also provide coverage for other members of the administrative support team on an as-needed basis. You should have a strong work ethic with a can-do attitude.
   Requirements
   
   Previous law firm experience required (3+ years preferred); Knowledge and understanding of legal documents; Strong organizational skills, detail-oriented and accurate; Ability to work independently and as part of a team, self-starter; Enthusiastic, positive, and professional demeanor; Strong verbal and written communication skills; Strong reading and comprehension skills; Ability to preserve and maintain confidential information, including, but not limited to, protected health information; Stable employment history; Excellent attendance and reliability; Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy; Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines; Strong ability to prioritize multiple projects based on deadlines; Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction; Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment; Mailroom experience including USPS, FedEx, and UPS Shipping; Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management, and vendors where courtesy and tact are required.
   Physical requirements include the ability to:
   Stand and/or sit for extended periods of time; Bending and lifting up to 50 lbs., and up to 35lbs on a regular basis; Go up and down stairs frequently; Climb on step stools and ladders as needed; Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed; Assist with moving conference room tables & chairs; Routinely lift and transport client files and records boxes.
   File Assistant Responsibilities
   Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories; File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions; Create or update physical and electronic file indexes; Create labels, file folders, and sub-folders; Coordinate with legal assistants and paralegals the return of file folders to correct shelves, boxes, or storage areas; Provide Mail Room duties including but not limited to processing incoming and outgoing mail, and packages; Provide any office service requests regarding supplies and general office support; Work as a member of a team that provides coverage for the Office Services and Mailroom, Records Department, and Facilities & Hospitality Department, and as needed Firm Receptionist; Other duties as directed by management.
   Required Computer Skills/Knowledge
   Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro; HP Autonomy Worksite-iManage and Office 365 experience is a plus.
   Required Education
   High School Diploma or GED
   The hiring range for this position is $38,000 - $42,000 annually.
   
   Are we the right fit for you? We are a firm that offers:
   Financial stability; Great benefits, many that are 100% paid by the Firm; A professional work environment, yet has a business casual dress code, in a modern office setting; A culture that is respectful and collegial; Onsite training to promote a continuous learning environment; Current technology and our own in-house IT professionals!
   How to Apply
   
   Please go to www.hallevans.com and select the careers tab and then follow the application process.
   
   To be considered, you must complete an online employment application, and provide a cover letter, resume, and writing sample.
   
   Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
   
   This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

   Copy this example

   

5. Post your job

   To find the right office services clerk for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with office services clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit office services clerks who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your office services clerk job on Zippia to find and recruit office services clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit office services clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office services clerk

   Once you've selected the best office services clerk candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new office services clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an office services clerk?