Office services clerk job description
Updated March 14, 2024
9 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example office services clerk requirements on a job description
Office services clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in office services clerk job postings.
Sample office services clerk requirements
- High School Diploma
- Previous experience in an office environment
- Proficiency in MS Office Suite
- Knowledge of office procedures
- Excellent typing and data entry skills
Sample required office services clerk soft skills
- Strong communication skills
- Attention to detail
- Organizational abilities
- Ability to multitask
- Customer service orientation
Office services clerk job description example 1
Hall & Evans office services clerk job description
Hall & Evans is seeking an experienced Office Services / File Clerk to join our administrative support team. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation. This position works under the supervision of the Office Services and Facilities Coordinator. This position will also provide coverage for other members of the administrative support team on an as-needed basis. You should have a strong work ethic with a can-do attitude.
Requirements
Previous law firm experience required (3+ years preferred); Knowledge and understanding of legal documents; Strong organizational skills, detail-oriented and accurate; Ability to work independently and as part of a team, self-starter; Enthusiastic, positive, and professional demeanor; Strong verbal and written communication skills; Strong reading and comprehension skills; Ability to preserve and maintain confidential information, including, but not limited to, protected health information; Stable employment history; Excellent attendance and reliability; Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy; Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines; Strong ability to prioritize multiple projects based on deadlines; Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction; Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment; Mailroom experience including USPS, FedEx, and UPS Shipping; Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management, and vendors where courtesy and tact are required.
Physical requirements include the ability to:
Stand and/or sit for extended periods of time; Bending and lifting up to 50 lbs., and up to 35lbs on a regular basis; Go up and down stairs frequently; Climb on step stools and ladders as needed; Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed; Assist with moving conference room tables & chairs; Routinely lift and transport client files and records boxes.
File Assistant Responsibilities
Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories; File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions; Create or update physical and electronic file indexes; Create labels, file folders, and sub-folders; Coordinate with legal assistants and paralegals the return of file folders to correct shelves, boxes, or storage areas; Provide Mail Room duties including but not limited to processing incoming and outgoing mail, and packages; Provide any office service requests regarding supplies and general office support; Work as a member of a team that provides coverage for the Office Services and Mailroom, Records Department, and Facilities & Hospitality Department, and as needed Firm Receptionist; Other duties as directed by management.
Required Computer Skills/Knowledge
Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro; HP Autonomy Worksite-iManage and Office 365 experience is a plus.
Required Education
High School Diploma or GED
The hiring range for this position is $38,000 - $42,000 annually.
Are we the right fit for you?
We are a firm that offers:
Financial stability; Great benefits, many that are 100% paid by the Firm; A professional work environment, yet has a business casual dress code, in a modern office setting; A culture that is respectful and collegial; Onsite training to promote a continuous learning environment; Current technology and our own in-house IT professionals!
How to Apply
Please go to www.hallevans.com and select the careers tab and then follow the application process.
To be considered, you must complete an online employment application, and provide a cover letter, resume, and writing sample.
Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Requirements
Previous law firm experience required (3+ years preferred); Knowledge and understanding of legal documents; Strong organizational skills, detail-oriented and accurate; Ability to work independently and as part of a team, self-starter; Enthusiastic, positive, and professional demeanor; Strong verbal and written communication skills; Strong reading and comprehension skills; Ability to preserve and maintain confidential information, including, but not limited to, protected health information; Stable employment history; Excellent attendance and reliability; Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy; Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines; Strong ability to prioritize multiple projects based on deadlines; Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction; Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment; Mailroom experience including USPS, FedEx, and UPS Shipping; Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management, and vendors where courtesy and tact are required.
Physical requirements include the ability to:
Stand and/or sit for extended periods of time; Bending and lifting up to 50 lbs., and up to 35lbs on a regular basis; Go up and down stairs frequently; Climb on step stools and ladders as needed; Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed; Assist with moving conference room tables & chairs; Routinely lift and transport client files and records boxes.
File Assistant Responsibilities
Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories; File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions; Create or update physical and electronic file indexes; Create labels, file folders, and sub-folders; Coordinate with legal assistants and paralegals the return of file folders to correct shelves, boxes, or storage areas; Provide Mail Room duties including but not limited to processing incoming and outgoing mail, and packages; Provide any office service requests regarding supplies and general office support; Work as a member of a team that provides coverage for the Office Services and Mailroom, Records Department, and Facilities & Hospitality Department, and as needed Firm Receptionist; Other duties as directed by management.
Required Computer Skills/Knowledge
Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro; HP Autonomy Worksite-iManage and Office 365 experience is a plus.
Required Education
High School Diploma or GED
The hiring range for this position is $38,000 - $42,000 annually.
Are we the right fit for you?
We are a firm that offers:
Financial stability; Great benefits, many that are 100% paid by the Firm; A professional work environment, yet has a business casual dress code, in a modern office setting; A culture that is respectful and collegial; Onsite training to promote a continuous learning environment; Current technology and our own in-house IT professionals!
How to Apply
Please go to www.hallevans.com and select the careers tab and then follow the application process.
To be considered, you must complete an online employment application, and provide a cover letter, resume, and writing sample.
Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Post a job for free, promote it for a fee
Office services clerk job description example 2
Epiq office services clerk job description
A Service Specialist is part of a team that provides various administrative support to our clients which may include; copy, print, mail, hospitality, facilities and receptionist services.
Essential Job Responsibilities
* Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule
* Copy Services includes accurately producing copy, print and scan projects per written instructions
* Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner
* Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
* Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
* Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.
* Courier Services may include walking and/or driving to various offices or courts in the surrounding areas - driving mileage is reimbursed
Qualifications & Requirements
* High School Diploma or GED
* Minimum of 1 year work experience in a customer services field
* Ability to multitask with attention to detail
* Ability to resolve issues with professionalism and tact
* Ability to lift or move 40 lbs. or greater
* Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
* Ability to walk, bend, kneel, stand or sit for an extended period of time
* Successful candidates must be fully vaccinated from COVID19 as a condition of employment prior to the start date
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
Essential Job Responsibilities
* Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule
* Copy Services includes accurately producing copy, print and scan projects per written instructions
* Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner
* Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
* Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
* Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.
* Courier Services may include walking and/or driving to various offices or courts in the surrounding areas - driving mileage is reimbursed
Qualifications & Requirements
* High School Diploma or GED
* Minimum of 1 year work experience in a customer services field
* Ability to multitask with attention to detail
* Ability to resolve issues with professionalism and tact
* Ability to lift or move 40 lbs. or greater
* Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
* Ability to walk, bend, kneel, stand or sit for an extended period of time
* Successful candidates must be fully vaccinated from COVID19 as a condition of employment prior to the start date
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
Dealing with hard-to-fill positions? Let us help.
Office services clerk job description example 3
North Valley School office services clerk job description
Pay Range: $16.50 - $18.04 per hour
(DOE and additional compensation for approved county threshold languages)
Position Overview:
Under the direct supervision of the Office Services Manager, the Office Services Support Staff is responsible for providing office support services to the assigned VCSS site(s).
Responsibilities
* Maintain complete and accurate data entry within established timelines.
* Provide effective phone coverage utilizing a multi-line phone system efficiently.
* Maintain an effective filing system.
* Provide office support utilizing general office equipment.
* Monitor and maintain office supplies.
* Assists with administrative functions of intakes, completing paperwork, and assisting with client files.
* Utilize computer software (i.e. Word, Excel, Power Point, etc.) to assist the program in its operations.
* Performs other administrative tasks as assigned.
Additional Responsibilities
* Provides on-site technical support to all staff
* Provides general HR support as assigned
* Processes Payroll for program
* Processes Billing for program as assigned
* Manages Psychiatric department needs
Essential Requirements
* High school diploma or general education degree (GED) and one year office experience or completion of one year of business training at high school or college level, including paid or unpaid on-the-job training.
* Must have knowledge of basic office skills and equipment.
* Must demonstrate computer/software proficiency as determined by the task list.
* Must possess a valid California driver's license, personal automobile insurance, and driving record that meets the standards outlined in the Agency's Personnel Policy; Motor Vehicle Operating Standards.
* Must be physically and mentally fit in accordance with the Agency's Personnel Policy; Physical Fitness Standards and Examinations and must be willing to complete a Tuberculosis (TB) and drug screening test.
* Must be flexible to work nights and weekends, may need to work a split-shift, varying schedule according to operational needs.
* Must provide proof of COVID-19 Vaccination.
Victor employees interested in applying should complete a Transfer Request Form and submit it to their local Human Resources Manager.
Apply Now
Victor Community Support Services (VCSS) is an Equal Opportunity Employer. It is the policy of VCSS to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
(DOE and additional compensation for approved county threshold languages)
Position Overview:
Under the direct supervision of the Office Services Manager, the Office Services Support Staff is responsible for providing office support services to the assigned VCSS site(s).
Responsibilities
* Maintain complete and accurate data entry within established timelines.
* Provide effective phone coverage utilizing a multi-line phone system efficiently.
* Maintain an effective filing system.
* Provide office support utilizing general office equipment.
* Monitor and maintain office supplies.
* Assists with administrative functions of intakes, completing paperwork, and assisting with client files.
* Utilize computer software (i.e. Word, Excel, Power Point, etc.) to assist the program in its operations.
* Performs other administrative tasks as assigned.
Additional Responsibilities
* Provides on-site technical support to all staff
* Provides general HR support as assigned
* Processes Payroll for program
* Processes Billing for program as assigned
* Manages Psychiatric department needs
Essential Requirements
* High school diploma or general education degree (GED) and one year office experience or completion of one year of business training at high school or college level, including paid or unpaid on-the-job training.
* Must have knowledge of basic office skills and equipment.
* Must demonstrate computer/software proficiency as determined by the task list.
* Must possess a valid California driver's license, personal automobile insurance, and driving record that meets the standards outlined in the Agency's Personnel Policy; Motor Vehicle Operating Standards.
* Must be physically and mentally fit in accordance with the Agency's Personnel Policy; Physical Fitness Standards and Examinations and must be willing to complete a Tuberculosis (TB) and drug screening test.
* Must be flexible to work nights and weekends, may need to work a split-shift, varying schedule according to operational needs.
* Must provide proof of COVID-19 Vaccination.
Victor employees interested in applying should complete a Transfer Request Form and submit it to their local Human Resources Manager.
Apply Now
Victor Community Support Services (VCSS) is an Equal Opportunity Employer. It is the policy of VCSS to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Start connecting with qualified job seekers
Resources for employers posting office services clerk jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Office services clerk job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024