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Become An Office Services Coordinator

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Working As An Office Services Coordinator

  • Interacting With Computers
  • Getting Information
  • Making Decisions and Solving Problems
  • Communicating with Supervisors, Peers, or Subordinates
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • $52,630

    Average Salary

What Does An Office Services Coordinator Do At CBRE

* Receives and directs incoming calls and visitors to appropriate personnel.
* Solves routine issues and escalates accordingly.
* Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
* Requests building and/or equipment services as needed.
* Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.
* Troubleshoots for missed deliveries.
* Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
* Orders office supplies and other common use items for the office/location.
* Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
* Solves minor equipment problems independently.
* Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
* Provides guidance to Concierge on company document retention policies and procedures.
* Maintains relationship with vendors that provide services and goods to the office.
* Assists in the completion of the office Business Continuity plan.
* Provides notary services as needed.
* Ensures proper coding of invoices for services or goods for expense tracking purposes.
* Provides information on brokers and project or listing details for proper expense allocation.
* Other duties as needed.
* SUPERVISORY RESPONSIBILITIES
* No formal supervisory responsibilities in this position

What Does An Office Services Coordinator Do At Ricoh Americas Corporation

* Responsible for effective implementation and management of RICOH Service Excellence.
* Possess understanding of Client Matter (Legal) to include but not limited to:
* Charge back to firm and/or clients with work/supplies/ hours, etc
* Familiar with charge back systems (Copitrak/Equitrak, etc)
* Familiar with processes of Closing Binder, understanding Depositons, knowledge of Court Systems and how items are delivered
* Assist with scheduling equipment, labor and supplies for an offsite trial
* Functions as a document specialist or other operations worker.
* Handles formal contact with the customer on a daily basis in MS.
* Handle highly sensitive and confidential documents that may be time sensitive
* Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
* Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
* Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
* Provides training on workflow and machine operations when necessary.
* Ensures payroll accuracy by overseeing and correcting all time clock punches.
* Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies.
* Ensures the quality of operations for shift by assisting in the achievement of goals in Audit and Deadline compliance.
* Meets quality and deadline standards by the effective use of job scheduling practices.
* Maintains efficient workflow by holding direct reports accountable for quality and efficiency of their work.
* Facilitates resolution of issues concerning pricing, orders-in and invoicing by interacting and communicating with sales department.
* Ensures all direct reports execute objectives by the use of a developmental plan/ninety (90) day plan and regular performance reviews; posting productivity, quality and deadline results.
* Maintains positive internal working relationships with all department employees by communicating in a professional manner.
* Completes site reports and other paperwork on time and accurately.
* Completes month-end management report in the absence of Site Manager.
* Possesses ability to manage financial results by interpreting projecting, managing declining balances and reconciling profit and loss statement.
* Responsible for managing P&L.
* Performs other duties as assigned

What Does An Office Services Coordinator Do At PVH Corp.

* JOB:
* Ensure that assigned floors are maintained to Calvin Klein, Inc. standards
* Provide excellent customer service in regards to refreshments and supply requests
* Provide a clean and organized work area for each floor
* Order supplies on a weekly basis to ensure all assigned floors are properly stocked
* Effectively communicate operational/facilities issues
* Maintain kitchen areas, keeping counters and refrigerators clean, re-stocking supplies and beverages as needed
* Check bathrooms to ensure cleanliness and keep dispensers properly stocked
* Ensure lobby furniture is kept clean and presentable; change flowers weekly
* Launder and press slip covers for couches and chairs as needed
* Maintain an inventory of all supplies for weekly ordering
* Assist in set up/clean-up for special events (runway shows, Market Week) on CKI premises, set up drink carts/meal delivery, and work with outside vendors as needed
* Keep conference rooms in order and prepared for meetings.
* Assist other housekeepers in case of an emergency or if extra help is required.
*

What Does An Office Services Coordinator Do At RR Donnelley

* Meet, greet clients and visitors, answer telephones at reception desk
* Create and modify documents, and prepare reports using Microsoft Office
* Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
* Setup and coordinate meetings and conference rooms; clean conference rooms after meetings
* Follow procedures to run print jobs, punch, and bind printed materials
* Performs key ops procedures on office reprographics equipment
* Troubleshoot problems with reprographics equipment and place service calls as required
* Receive, sort and deliver incoming USPS and accountable mail
* Prepares overnight deliveries, affixes postage to outgoing mail, and maintains records on postage
* Assists with packaging of parcels
* Performs regular mail runs
* Maintain inventory of office supplies and order supplies when needed
* Coordinates facilities work orders and vendor escorts
* Coordinates messenger services/deliveries
* Perform other duties as needed including coverage for other business service functions at the site

What Does An Office Services Coordinator Do At CBRE

* Provide direction on the highest level of customer care and service standards in the day to day delivery of all general office services functions.
* Responsible for reporting daily (informally) and weekly (formally) on operational successes or challenges to RBSM’s and client liaison.
* Responsible for oversight of the conference room/reservation system: reporting and reviewing of reservations made in accordance with the specific requirements of the meeting regarding to room set-up, AV activities, food and beverage services, etc.
* Primary point of contact for resource and escalation needs from on-site teams and clients, resolves, reports, and continuously monitors service quality and delivery in accordance with standard operating procedures.
* Partners with the Regional Business Services Manager in the development and implementation of process improvements, training programs, playbooks while ensuring SharePoint and Libraries are consistently maintained.
* Conducts weekly staff huddles and one-on-one meetings onsite and remotely to discuss operational service levels, process improvements, site audits, special projects/events, and to provide training.
* Interfaces with Regional Managers and client liaisons on a weekly basis to report on the health of operational service lines, team performance, identify areas of improvement, and areas of service failure analysis and mitigation.
* Prepares, analyzes, and maintains periodic operating and service volume reports, daily/monthly KPI reports, and general services reporting for the region.
* Lead and participates in cross-regional initiatives and manages other duties as assigned by the Regional Office Services Manager of the Americas.
* May prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
* May read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
* May perform technical duties such as working with multi-media software, setting up Audio Visual equipment, initiating video conferences, or operating phones or the Internet.
* Other duties may be assigned.
* SUPERVISORY RESPONSIBILITIES
* Leads others through being the example, training, direction, one-on-one meetings, and leveraging individual skill sets effectively.
* Provides on-site teams with the tools for success and knowledge of best practices to be utilized within all standard operating procedures on a daily basis

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Office Services Coordinator jobs

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Office Services Coordinator Career Paths

Office Services Coordinator
Facilities Manager Operations Manager
Branch Manager
6 Yearsyrs
Service Manager Branch Manager General Manager
Chief Executive Officer
8 Yearsyrs
Administrative Aide Billing Specialist Credit Analyst
Credit Manager
5 Yearsyrs
Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Facilities Manager General Manager Account Executive
Director Of Sales
10 Yearsyrs
Human Resources Coordinator Program Manager General Manager
District Manager
7 Yearsyrs
Accounting Assistant Accountant Controller
Finance Controller
9 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Administrative Aide Security Officer Night Auditor
Hotel Manager
5 Yearsyrs
Office Administrator Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Paralegal Office Manager Licensed Practical Nurse
Nursing Director
9 Yearsyrs
Service Manager General Manager Account Executive
Office Manager
5 Yearsyrs
Service Coordinator Program Coordinator Program Manager
Operations Director
9 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Operations Manager
7 Yearsyrs
Accounting Assistant Accounts Payable Clerk Payroll Specialist
Payroll Manager
7 Yearsyrs
Paralegal Account Manager Business Manager
Practice Administrator
10 Yearsyrs
Office Services Supervisor Office Manager General Manager
President Of Operations
11 Yearsyrs
Service Coordinator Social Worker
Program Manager
8 Yearsyrs
Office Services Supervisor Facilities Manager Operations Manager
Senior Operations Manager
9 Yearsyrs
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Office Services Coordinator Demographics

Gender

  • Female

    57.2%
  • Male

    40.1%
  • Unknown

    2.6%

Ethnicity

  • White

    77.4%
  • Hispanic or Latino

    14.0%
  • Asian

    6.7%
  • Unknown

    1.5%
  • Black or African American

    0.4%
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Languages Spoken

  • Spanish

    63.6%
  • French

    6.1%
  • Russian

    4.5%
  • Chinese

    3.0%
  • German

    3.0%
  • Cantonese

    3.0%
  • Polish

    3.0%
  • Portuguese

    1.5%
  • Urdu

    1.5%
  • Ukrainian

    1.5%
  • Japanese

    1.5%
  • Greek

    1.5%
  • Hopi

    1.5%
  • Hindi

    1.5%
  • Mandarin

    1.5%
  • Arabic

    1.5%
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Office Services Coordinator

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Office Services Coordinator Education

Office Services Coordinator

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Top Skills for An Office Services Coordinator

OfficeServicesVendorsOfficeSuppliesOfficeProceduresFacilityOfficeEquipmentCustomerServiceConferenceRoomPurchaseDataEntryPayrollSafetyFinancialBuildingManagementSet-UpSortUspsFaxMachinesTravelArrangementsGeneralOffice

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Top Office Services Coordinator Skills

  1. Office Services
  2. Vendors
  3. Office Supplies
You can check out examples of real life uses of top skills on resumes here:
  • Schedule, prioritize, and assign day-to-day work to each office services clerk.
  • Serve as point of contact to outside vendors and caterers.
  • Created and Maintain Spreadsheets for kitchens and office supplies throughout the firm.
  • Trained office personnel on computer equipment and general office procedures.
  • Manage daily facility operations, maintenance of equipment, and supervise maintenance requests.

Top Office Services Coordinator Employers

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Office Services Coordinator Videos

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