How to hire an office services coordinator

How to hire an office services coordinator, step by step

Here's a step-by-step office services coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office services coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office services coordinator
• Step 8: Go through the hiring process checklist

What does an office services coordinator do?

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1. Identify your hiring needs

   Before you start hiring an office services coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office services coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office services coordinator that fits the bill.

   This list shows salaries for various types of office services coordinators.

   Type of Office Services Coordinator	Description	Hourly rate
   Office Services Coordinator	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$14-23
   Clerk	Clerks are responsible for many of the general administrative tasks in the office. They are in charge of manning office telephone lines, managing incoming and outgoing mails, filing paperwork and other needed records, scheduling and documenting meetings, typing out documents when needed, disseminating memos and other official announcements, and keeping an inventory of office equipment and supplies... Show more	$11-18
   Internship	Interns are trainees who are engaged by a company to work for them for a brief period. Interns usually use this opportunity to gain actual work experience, fulfill university or college requirements, and ensure that they are working towards the right career path for them... Show more	$11-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Office Services
   • Office Equipment
   • Front Desk
   • Data Entry
   • Reservations
   • Phone Calls
   • Social Work
   • PowerPoint
   • Conference Room
   • Payroll
   • Real Estate
   • Vendor Invoices

   Check all skills

   Responsibilities:

   • Used QuickBooks to manage sales in order to track daily income and maintain an accurate inventory.
   • Manage CI s SharePoint pages and serve as CI s subject matter expert on SharePoint working groups.
   • Prepare real estate packages and presentation materials using Powerpoint software.
   • Coordinate with human resources, Calgary payroll supervisors and employees regarding vacation, overtime and draft time reconciliation requests.
   • Assist with the coordination and processing of semi-monthly payroll documents, including verifying payroll data input and payroll time sheets.
   • Perform administrative support tasks such as proofreading, emailing, clerical work and operating QuickBooks to invoice and provide sale receipts.

   More office services coordinator duties

3. Make a budget

   Including a salary range in the office services coordinator job description is a good way to get more applicants. An office services coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an office services coordinator in South Dakota may be lower than in New York, and an entry-level engineer typically earns less than a senior-level office services coordinator. Additionally, an office services coordinator with lots of experience in the field may command a higher salary as a result.

   Average office services coordinator salary

   $38,924yearly

   $18.71 hourly rate

   ---

   Entry-level office services coordinator salary

   $30,000 yearly salary

   Updated January 22, 2026

   Average office services coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$49,932	$24
   2	New York	$49,873	$24
   3	District of Columbia	$49,677	$24
   4	California	$49,173	$24
   5	Washington	$45,522	$22
   6	Oregon	$44,152	$21
   7	Colorado	$43,627	$21
   8	Connecticut	$42,050	$20
   9	Minnesota	$41,717	$20
   10	Maryland	$41,324	$20
   11	Ohio	$41,185	$20
   12	Pennsylvania	$40,530	$19
   13	Illinois	$40,320	$19
   14	Wyoming	$38,370	$18
   15	Texas	$37,960	$18
   16	Nebraska	$36,642	$18
   17	Virginia	$36,331	$17
   18	Missouri	$35,870	$17
   19	North Carolina	$35,806	$17
   20	Georgia	$35,519	$17

   Average office services coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	NBBJ Design	$58,089	$27.93
   2	Crowe	$57,144	$27.47	7
   3	Fenwick & West	$51,231	$24.63	2
   4	University of California-Berkeley	$50,606	$24.33
   5	Guidehouse	$50,112	$24.09	141
   6	UC Santa Barbara	$49,694	$23.89
   7	FUJIFILM Diosynth Biotechnologies	$49,328	$23.72	1
   8	Practicing Law Institute	$48,893	$23.51
   9	Houlihan Lokey	$48,505	$23.32
   10	Portland State University	$48,148	$23.15
   11	Epiq	$47,484	$22.83	25
   12	Clover Holdings, LTD	$45,051	$21.66
   13	FUJIFILM Medical Systems USA	$44,502	$21.40	2
   14	Baystate Health	$44,134	$21.22	2
   15	Beacon Hill Staffing Group	$43,935	$21.12
   16	CHS	$40,961	$19.69	1
   17	Medpace	$40,373	$19.41	1
   18	People Inc of Va	$40,147	$19.30	2
   19	CB Richard Ellis Memphis LLC	$40,052	$19.26
   20	Dls	$40,052	$19.26

4. Writing an office services coordinator job description

   A good office services coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an office services coordinator job description:

   Office services coordinator job description example

   The position will report to the Office Services Manager and will provide administrative and operational support for Travel Services, Conference & Guest Services, and Car Service.
   
   The ideal candidate will have exceptional skills in customer service and the ability to support various service areas in a faced-paced environment. Integral to the role is the ability to provide high quality service.
   Responsibilities Travel
   • Provide support to Office Services Manager responsible for managing Firm's global travel program and projects
   • Process travel invoices using travel dashboard and Chrome River
   • Provide basic travel related guidance on policy and procedures
   • Assist travelers and travel arrangers with online booking tool, etc.
   • Assist with design and maintenance of travel portal page Conference and Guest Services
   • Create new user profiles for all EMS platforms
   • Create and maintain buildings, departments, spaces (conference rooms, visitor and hotel offices, etc.), processes and resources
   • Generate reports, queries, and notification as needed and upon request
   • Support EMS Glance panels
   • Provide end user training and maintain handbook(s)
   • Continuously evaluate and identify innovative ways to streamline and enhance processes in the EMS resource scheduling software to improve user experience Car Services
   • Assist with special requests for events
   • Review and submit invoices for payment
   • Liaise with car vendors and Uber for Business support team to request services and solve issues Perform other duties as assigned or required to meet Firm goals and objectives Qualifications • College preferred or a combination of education and work experience
   • High degree of professionalism and outstanding interpersonal skills, with the capacity to work effectively with a variety of people at all levels
   • Candidate must be highly organized and possess thoroughness and attention to detail and accuracy
   • Strong oral and written communication skills are required
   • Ability to preserve confidentiality and exercise discretion
   • Strong hands-on knowledge of computers and software applications such as, MS Word, Excel, PowerPoint, Outlook, video conferencing tools, Chrome River, Smartsheet, EMS scheduling software, etc.

   Copy this example

   

5. Post your job

   To find office services coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office services coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office services coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your office services coordinator job on Zippia to find and recruit office services coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit office services coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office services coordinator

   Once you have selected a candidate for the office services coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new office services coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an office services coordinator?