Office Administration Specialist (Bilingual - English/Spanish)
Office services specialist job in Columbus, OH
ABOUT US
We are a fast-growing field operations and labor services company serving the construction sectors across the state of Ohio. Our field teams move fast, our clients expect accuracy, and our internal operations depend on organization, structure, and consistent follow-through. We are not a slow-paced administrative office. We are an operations-driven business where clarity, discipline, and accountability matter every single day.
POSITION SUMMARY
The Office Administration Specialist is the central administrative force that holds the back-of-house operations together. This role keeps the administrative side of the business running smoothly, organized, and fully aligned with the owner's direction. You will serve as the unifying link across all core administrative lanes - ensuring information flows clearly, action items are tracked, and the office environment remains structured, efficient, and ready to support day-to-day operations.
This role spans all major administrative functions, including HR support, vendor coordination, scheduling assistance, compliance tracking, supply management, office organization, and the maintenance of accurate documentation and internal workflows. You are the person who ensures nothing falls through the cracks - the one who keeps the different administrative segments (finance, legal coordination, general office operations, HR support, scheduling, and documentation) aligned with the same goals, timelines, and expectations.
This is a hands-on role for someone who is naturally organized, highly tech-savvy, and capable of managing multiple workflows simultaneously. The ideal candidate is self-sufficient, takes initiative without needing constant direction, and thrives when given a set of priorities to run with independently. A project-management mindset - meaning you can break down work, keep tasks on track, follow timelines, and see processes through from start to finish - is essential. An operations mindset is also important: you should understand how systems, people, and processes connect across the business.
You will help ensure all three Polanko offices remain organized, supplied, and fully functional by maintaining structure, order, and readiness. In addition to general administrative tasks, you will support key HR-related functions such as recruiting coordination, onboarding and offboarding, maintaining accurate and updated personnel files, and assisting with training and development documentation as the company continues to grow.
This role requires a calm, steady, detail-focused individual who enjoys being the operational backbone behind the scenes. If you take pride in being reliable, resourceful, self-motivated, and the person who keeps every moving part aligned, this position will be an excellent fit.
KEY RESPONSIBILITIES
Administrative Operations
Maintain organized office systems, digital files, and physical documentation
Track daily, weekly, and monthly action items for internal teams and external partners
Support purchasing, supply management, and vendor coordination
Maintain logs, checklists, and compliance documentation
Assist leadership with administrative projects and operational tasks
Monitor and update internal technologies, software tools, and office systems
HR Support Functions
Coordinate recruiting activities (candidate communication, scheduling, follow-up)
Support onboarding and offboarding processes (paperwork, digital files, checklists)
Maintain accurate personnel files and compliance documentation
Assist with training and development materials as the company grows
Help manage documentation related to attendance, write-ups, or personnel changes as directed
Operations Support
Assist with scheduling coordination and timekeeping reviews
Track equipment assignments, office inventory, and supply levels
Ensure all three offices remain organized, supplied, and operationally ready
Support leadership with communication between administrative teams and field operations
Maintain structure and readiness across all administrative workflows
WHAT SUCCESS LOOKS LIKE
The right person for this role will:
Keep administrative systems organized, up to date, and easy to navigate
Maintain clean, accurate, timely documentation
Follow direction clearly and take initiative to complete tasks independently
Anticipate needs and maintain office readiness
Support HR, operations, and administrative functions without being micromanaged
Communicate clearly, professionally, and calmly
Serve as a steady, grounding presence in the office
Bring order, structure, and alignment to a fast-paced environment
PERSONALITY & WORK-STYLE FIT
We're looking for someone who is:
calm, steady, and grounded
reliable and consistent
organized and detail-oriented
proactive and self-motivated
respectful and professional
mature and able to handle fast-paced environments
comfortable with structure, systems, and deadlines
drama-free, ego-free, and solution-focused
CONTRACT | Legal Office Clerk
Office services specialist job in Columbus, OH
Lawyers on Demand, a Consilio Company, is urgently seeking several contract Office Clerks to support one of our law firm clients for an on-site assignment in Dublin, OH.
Hours: Full time, Monday-Friday, 8:30AM - 5PM
Essential Job Functions & Responsibilities
Print case document packets to be sent to the USCIS for review.
Prepare Passport pictures to accompany all case packets.
Organize and utilize tabs for required areas of packet that need to be signed by client.
Manage and sort a high volume of incoming mail, ensuring appropriate action is taken based on type, priority and client, in order to meet USCIS deadlines.
Send out a high volume of client communications in a timely manner.
Prepare shipping labels using third-party software.
Maintain accurate records within the case management system as well as physical filing system.
For virtual clients, manage the client fingerprint retrieval process.
Submit outgoing records requests (FOIA and FBI) with local and federal law enforcement agencies.
Additional administrative duties including filing, scanning, and copying.
Minimum Education and Experience Requirements (Essential Skills, Knowledge & Abilities)
Highschool diploma or equivalent experience
Previous legal assistance or immigration law experience preferred
Previous customer service or office experience required
Proficient with Microsoft Office Suite or related software including Dropbox, Sharepoint, or CRM
Possesses excellent English interpersonal and communication skills, both written and verbal; prefer bilingual in Spanish
Ruthless attention to detail and excellent organizational skills
Ability to solve problem independently or with the support of leadership
Ability to work as part of a team in a collaborative manner
Ability to handle multiple tasks and meet deadlines in a fast-paced environment
Proven ability to work independently and proactively
LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.
Data Entry Product Support - No Experience
Remote office services specialist job
We're looking for Customer Support Product Testers across the US to work from home and help top brands improve their products before they hit the market.
Office Administrator
Office services specialist job in Columbus, OH
This person will support a small team of individuals supplying talent and services to the events industry. You will serve as a general administrative assistant, office manager, bookkeeper and file clerk. We are looking for someone with a positive attitude and a willingness to learn in an ever-changing environment.
LOCATION: Our office is located in Franklinton (downtown Columbus) above the Chromedge studios.
This is some of what you will do:
Keep us organized with electronic filing & record keeping.
Contract management.
Sending client and vendor contracts electronically.
Recording contracts returned.
Generating custom contracts for recurring customers.
Transactional Bookkeeping in QuickBooks Online.
Recording all incoming and outgoing payments.
Generating and sending customer monthly invoices.
Reconciling our event database and our accounting records.
Provide email and phone support to customers and artists.
Office supply management & organization.
Assist with website updates and maintenance.
Internal and external office communication.
Database and list updates and management.
Update artist promotional material.
Do you possess these skills?
Excellent organizational and time management skills.
Understanding of general bookkeeping and accounting practices including familiarity with Quickbooks Online.
Strong verbal and written communication skills.
Love of the music and events industry.
Enjoy behind the scene work.
Experience in a support role that requires heavy multi-tasking.
Able to work with a very diverse clientele.
Extreme attention to detail.
Proactive with ability to anticipate and prioritize task lists.
Candidates must be self driven and have a strong work ethic.
Ability to multi-task, organize, and prioritize work.
Technology savvy and proficient in common computer apps including Google Apps, MS Office suite, web browsers, Wordpress.
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Do you love the events and music industry?
Do you have the skills needed to thrive in this position?
If so, please send us your cover letter and resume.
This is a full time position paid hourly with benefits.
Class Acts Entertainment is an equal opportunity employer.
Virtual Assistant to Travel
Remote office services specialist job
Job Title: Virtual Assistant to Travel
About the Role We are seeking a Virtual Assistant to Travel to join our growing team. In this client -facing role, you'll design and book customized travel itineraries while delivering concierge -level service from start to finish.
Key Responsibilities
Consult with clients to create tailored travel plans
Book flights, hotels, cruises, cars, tours, and events
Provide ongoing client support and manage itinerary updates
Use booking platforms and supplier systems to complete reservations
Build long -term client relationships through exceptional service
Qualifications
Strong communication and organizational skills
Customer service experience preferred
Basic computer skills; ability to learn new systems
Self -motivated and detail -oriented
Must be authorized to work in the U.S. (or applicable region)
Benefits
Fully remote with flexible scheduling
Access to exclusive travel discounts
Opportunities for professional growth
Supportive team environment
Requirements
Office Coordinator
Remote office services specialist job
Campus Disability Resource Center Job #553225 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #553225) Administrative Support Coordinator I, Office Coordinator, Salary Range: $4047-$5896 per month (Step 1-20). Hiring Range: $4047- $4211 per month (Step 1-3). Step placement will be determined based on relevant qualifications and professional experience.
This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at *********************************************
Position Summary:
Under the lead work direction of the ADA/504 Coordinator, this position is to provide administrative support functions for accommodation implementation and day-to-day operations in the Campus Disability Resource Center (CDRC). The position communicates general knowledge of reasonable accommodations to students, staff, faculty, and community members. Coordinates the implementation of several accommodation service programs including note taking technology services, Academic Assistants, and Deaf and hard of hearing services. Responsible for hiring, training and supervising student staff including Peer Technology Assistants, Academic Assistants, and Student Office Assistants. Day-to-day work is performed independently under general supervision and with a high degree of adherence to confidentiality standards around disability and accommodations. This is an in person, on campus position with remote work flexibility. Remote work eligibility and hours to be determined based on departmental needs and employee execution.
Key Responsibilities:
Coordination of student accommodations include:
* Coordinating with ASL Interpreter(s) to schedule Deaf and Hard of Hearing services including ASL interpreting and/or Real-time captioning/CART services.
* Coordinating with Facilities Management to ensure appropriate furniture is provided in classrooms as needed.
* Processes and reviewing confidential student documents - initial disability documentation and correspondence throughout the accommodation process.
* Process student assistive technology (AT) agreements.
* Preparing and maintaining various word processing and spreadsheet applications in relation to student accommodations.
Office operations:
Interacting with a variety to campus and community constituents including: working with students, faculty, and staff to assist them.
Build campus relationships to expedite work and projects and to help resolve a wide range of problems.
Monitoring and distributing department email, greeting visitors, and scheduling appointments.
Updates new Business Practice Guides (BPGs) in coordination with CDRC staff members, as needed.
Operation and upkeep of office machines/equipment consisting of computers, printers, copy machines, tablets, etc.
Attends and contributes to staff meetings and divisional meetings.
Student assistant coordination:
* Recruiting, hiring, training, scheduling, supervising, and evaluating 5-7+ part-time student employees who provide reception duties, peer technology assistance, and classroom assistance.
* Coordinating, scheduling, and training Student Office Assistants, Peer Technology Assistants (PTA), and Academic Assistants.
* Coordinating work and special projects.
* Process, complete and submit for approval student assistant (SA) and Federal Work Study (FWS) payroll forms to financial coordinator.
Knowledge, Skills, and Abilities Associated with this Position Include:
* Experience to be fully functional in all technical aspects of work assignments.
* Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
* Thorough knowledge of English grammar, punctuation, and spelling.
* Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
* Ability to independently handle multiple work unit priorities and projects.
* Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
* Working knowledge of budget policies and procedures.
* Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
* Ability to draft and compose correspondence and standard reports.
* Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
* Ability to learn, interpret independently, and apply a variety of complex policies and procedures: Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973.
* Ability to identify deviations from applicable policies.
* Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
* Ability to communicate effectively with a variety of individuals
* Ability to actively problem solving with effective interpersonal skills.
* Ability to perform work with impeccable accuracy and attention to detail.
* Ability to provide lead direction to student assistants.
* Demonstrate abilities to interpret and apply established rules and regulations.
* Demonstrate the ability to manage sensitive and confidential information in a responsible manner and the ability to maintain confidentiality, and exercise judgment and discretion appropriately.
* Ability to establish and maintain a comfortable, cooperative working environment with a diverse community including coworkers, faculty, staff, students and visitors to the campus.
* Speak and write effectively and draft preliminary and final forms of memoranda, and brochures, etc., and other reports.
Minimum Qualifications:
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with two years of related office work experience.
Preferred Qualifications:
* 2 or more years of progressive office experience in higher education.
* Some knowledge of the Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973.
* Experience working with individuals with disabilities in higher education.
* Some knowledge of accommodations and services appropriate for individuals who are deaf or hard of hearing.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:
* Letter of Interest
* Resume or Curriculum Vitae
* Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on December 17th, 2025.
Any inquiries about this recruitment can be directed to ******************** or Cal Poly Humboldt's Human Resources Office at **************.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to ***************.
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a "Campus Security Authority", pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: [1035]
Publication Date: [12/03/2025]
Advertised: Dec 03 2025 Pacific Standard Time
Applications close: Dec 17 2025 Pacific Standard Time
Easy ApplyOffice Professional 2 (PN 20014478)
Office services specialist job in Columbus, OH
Office Professional 2 (PN 20014478) (2500092P) Organization: HealthAgency Contact Name and Information: Hannah C. HR will contact you if selected for an interview.Unposting Date: Dec 16, 2025, 4:59:00 AMWork Location: VITAL STATISTICS 4200 Surface Road Columbus 43228Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: $21.19Schedule: Full-time Work Hours: Monday - Friday; 7:30am - 4pmClassified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Clerical & Data EntryTechnical Skills: Customer Service, Operational and Administrative Support, Records ManagementProfessional Skills: Attention to Detail, Customer Focus, Confidentiality Agency OverviewAbout Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.Job DescriptionWhat You'll Do:The Bureau of Vital Statistics operates a statewide system for the registration of births, deaths, and other vital events that happen within the state of Ohio. We are currently seeking an experienced office professional to fulfill record orders and requests for certified birth and death certificates. This job entails the following tasks:Ensures records (e.g., birth death, fetal death) are correct and utilizes proper procedures to make a formal decision Correct database information when a discrepancy exists Checks accuracy of indexed birth data by cross referencing data between Vital Statistics applications and received adoption registry documentation in order to match with an adoption file Compares original vital record with change document requests (e.g., legal name changes, data completion requests, amended birth and death certificates, supplemental name reports, court ordered legal changes, affidavits) Verifies accuracy and completeness of information prior to processing Operates scanning equipment to assign state certificate file numbers on certificates and/or to image vital records and change documents to database Responds to routine questions using systems to track pending correspondence and amendment requests Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications6 mos. trg. or 6 mos. exp. in using personal computer & related business office software AND 6 mos. trg. or 6 mos. exp. in office practices & procedures. -Or 6 mos. exp. as Office Professional 1, 12141. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Clerical & Data EntryTechnical Skills: Customer Service, Records Management, Operational and Administrative SupportProfessional Skills: Customer Focus, Attention to Detail, ConfidentialitySupplemental InformationALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. Unless required by legislation, the selected candidate will begin at Pay Grade 26, Step 1 of the union (OCSEA) Pay Range Schedule ($21.19 per hour), with an opportunity for pay increase after six months ($21.64) of satisfactory performance and then a yearly raise thereafter.APPLICATION PROCEDURES: All applicants must submit a completed Ohio Civil Service Application using the online TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.EDUCATIONAL TRANSCRIPT REQUIREMENTS: Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within 5 working days of being requested will cause the applicant to be eliminated from further consideration.Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.BACKGROUND CHECK NOTICE:The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Auto-ApplyAdministrative Assistant I - Facilities Management
Remote office services specialist job
Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ********************
Position Status: Full-time
Hours: Varied
Position Number: 002428/30-474
FLSA Status: Non-exempt
POSITION SUMMARY:
This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support.
DUTIES AND RESPONSIBILITIES:
Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails.
Provide support with multiple aspects of utility processing, reporting, maintenance and analysis.
Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system.
Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail.
Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc.
Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners.
Performs related work as assigned and required.
SUPERVISORY RESPONSIBILITIES:
Supervises student employees only.
REQUIREMENTS:
Minimum qualifications:
High School Diploma or equivalent.
3-5 years of work-related experience.
Preferred qualifications:
Associate's degree from an accredited institution.
Strong organizational and analytical skills.
Considerable experience in general clerical work, supplemented by courses in business education.
Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems.
Supervision of student aides.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages.
Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail.
Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers.
Willingness to work flexible schedules with demonstrated dependability and reliability.
Completion of assigned professional development classes within the first 2 years of employment.
Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community.
Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
Remote-Data Entry Work, Work From Home
Remote office services specialist job
Remote-Data Entry Work
This is your chance to start a lifelong career with limitless opportunity. Find the flexibility you've been trying to find by taking a moment to finish our online application. Benefits:
Excellent weekly pay
Safe work environment
Multiple shifts are offered from early morning to night and no experience is required.
You will have ample opportunity for growth
Part-time offered - pick the days you wish to work
A commitment to promote from within
Responsibilities:
Must have the ability to perform tasks with or without sensible accommodation
Perform all other duties as assigned
Assist in producing a favorable, professional and safe work environment
Qualifications:
No experience, Willing to train
Ability to work within established turnaround times
Must have excellent social skills and the ability to arrange simultaneous tasks
Ability to interpret and apply company policies and procedures
Excellent verbal and written communication abilities
Ability to work both individually and within a group environment
Ability to remain organized, regard to detail, follow instructions and multi-task in a professional and efficient manner
Remote Data Entry
Remote office services specialist job
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
To do well in this job, you should collect information and capture data promptly to ensure the business' databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people's skills.
Data Entry Clerk Responsibilities:
Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
Scanning through information to identify pertinent information.
Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
Creating accurate spreadsheets.
Entering and updating information into relevant databases.
Ensuring data is backed up.
Informing relevant parties regarding errors encountered.
Storing hard copies of data in an organized manner to optimize retrieval.
Handling additional duties from time to time.
Data Entry Clerk Requirements:
High school diploma.
1+ years experience in a relevant field.
Good command of English.
Excellent knowledge of MS Office Word and Excel.
Strong interpersonal and communication skills.
Ability to concentrate for lengthy periods and perform accurately with adequate speed.
Proficient touch typing skills.
Genuine online Data entry Job
Remote office services specialist job
Best Data entry job provider you can from Home
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Remote Work From Home Data Entry Jobs $1400 Per Week
Remote office services specialist job
Remote Work From Home Data Entry Jobs
EARN up to $1400 PER WEEK
HIRING APPLICANTS IMMEDIATELY!
This is your chance to begin a lifelong career with limitless opportunity. Find the flexibility you've been trying to find by taking a minute to finish our online application.
Benefits:
Excellent weekly pay
Safe workplace
Multiple shifts are available from morning to night and no experience is needed.
You will have ample opportunity for growth
Part-time readily available - choose the days you wish to work
A commitment to promote from within
Responsibilities:
Must be able to perform duties with or without sensible accommodation
Perform all other tasks as designated
Assist in producing a positive, professional and safe workplace
Qualifications:
No experience, Willing to train
Ability to work within recognized turn-around times
Must have outstanding interpersonal skills and the ability to organize simultaneous tasks
Ability to interpret and apply company policies and procedures
Excellent verbal and written communication skills
Ability to work both individually and within a team environment
Ability to remain organized, regard to information, follow directions and multi-task in a professional and efficient way
APPLY TODAY!
Send us your complete resume in English.
Remote Work From Home Data Entry Jobs $1400 Weekly
Remote office services specialist job
This is your chance to start a long-lasting career with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits:
Excellent weekly pay
Safe work environment
Multiple shifts are offered from early morning to night and no experience is needed.
You will have sufficient opportunity for growth
Part-time readily available - pick the days you want to work
A dedication to promote from within
Responsibilities:
Must have the ability to perform duties with or without sensible accommodation
Perform all other responsibilities as designated
Assist in creating a positive, professional and safe work environment
Qualifications:
No experience, Willing to train
Ability to work within recognized turn-around times
Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks
Ability to translate and apply company policies and procedures
Excellent verbal and written communication abilities
Ability to work both separately and within a team environment
Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner
Office Coordinator
Remote office services specialist job
Office Coordinator
Office Coordinator
Reports To: Regional Director of Operations
FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act
Content Last Revised: 07/22/2025
ORGANIZATION OVERVIEW
The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone.
JOB SUMMARY
The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION.
KEY RESPONSIBILITIES
Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities
Provides a courteous professional working environment
Maintains effective communication with patients, coworkers, partners, and visitors
Ensures efficient patient flow
Registers patients into the electronic medical record (EMR)
Interviews patients for sliding fee scale services and update eligibility
Verifies insurances and set eligibility dates in system
Communicate with patients to bring in missing information prior to their appointment
Collects payment and patient responsible balances
Scans and import demographic and clinical documentation into patient charts
Schedules patient appointments
Monitors appointment schedule to accommodate walk-in patients
Directs patients to the proper department for assistance
Answer multi-line telephone system
Resolves patient complaints and inquiries
Operates office equipment, i.e. fax, copier, computer, credit card, and check machine
Provides copies of patient medical records as requested
Contributes and enhances the positive image of the front office operations
Collaborates with department leadership to help facilitate staff development and overall team building
Collaborates with community partners to facilitate patient care within all locations
Participates in special projects aimed at maximizing the overall departmental efficiency
Attends professional development trainings to maintain and enhance professional skills
Attends internal and external meetings
Conducts office meetings and communicates pertinent information
Coordinates client referrals and interagency activities
Contributes to achievement of company objectives
Travel as necessary using personal vehicle (must maintain current auto insurance at own expense)
Other responsibilities as assigned
ESSENTIAL FUNCTIONS
Problem Solving
Customer Service
Verbal Communication
Written Communication
Leadership
Professional Judgement
Planning/Organizing
Adaptability
Initiative
Administration/Operations
Cash Handling
Management
MINIMUM QUALIFICATIONS
Education:
Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience
High School Diploma or equivalent, Required
Experience:
Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint)
Minimum of 2 years of professional experience working in the customer service, Preferred
Bilingual in English, Spanish, or Creole, Preferred
Licenses or Certifications:
N/A
Criminal Background Clearance:
True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and
partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures.
Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above.
DRUG/ALCOHOL SCREENINGS
A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination.
WORK ENVIRONMENT
The employee is subject to prolonged periods of sitting at a desk and working on a computer.
The employee is subject to perform repetitive hand and wrist motions.
The employee is frequently required to stand, walk, talk, and hear.
The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds.
The employee is required to use close vision, peripheral vision, depth perception, and adjust focus.
A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS
The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position.
CORE COMPETENCIES
Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals.
Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal.
Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact.
Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization.
Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation.
Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders.
Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization.
Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy.
SELECTION GUIDELINES
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Auto-ApplyOffice Administrator
Office services specialist job in Columbus, OH
Job DescriptionDoes helping people make you happy? We want your shining face to come work with us, and do just that! Employment Solutions is a staffing agency in Columbus, Ohio with over a decade of experience with staffing positions in warehouse, general labor, logistics, production and skilled labor positions. We take time to get to know all of our candidates, and match them with the best job/employer, based on personality and skill set. Employment Solutions offices in Worthington and Groveport, and staffs companies around central Ohio.
NO EXPERIENCE NECESSARY! We are looking for a highly motivated person who genuinely wants to help people find work. You'll be talking to people daily, on the phone and in person so great communication is important. The right candidate for this position is motivated, self driven and has good communication skills. Be ready to learn, multi-task and help people!
INFO ON THE ROLE:
Assist candidates while applying, and answer any questions
Handle administrative duties in the office
Ability to screen candidates on paper, over the phone and in person
Demonstrate excellent telephone and conversational skills
Engage in professional and respectful interactions all varieties of people
Accurately follow procedures and maintain confidential information
Work in a team environment and be self-motivated
Manage multiple priorities and work efficiently in a fast-paced environment
POSITION REQUIREMENTS:
Strong computer skills & experience with Microsoft Office
Very detail oriented
Must have the ability to handle multiple tasks and meet deadlines at the same time
Strong organizational skills
Ability to communicate effectively to all levels of individuals in diverse settings
Excellent oral and written communication skills
Outstanding customer service skills
Bilingual is ideal but not required (Spanish & English)
BENEFITS:
401(k)
401(k) matching
Health insurance
Health savings account
Paid time off
Vision insurance
Dental insurance
Weekly Pay
And more!
Office Coordinator Biology, Part-Time (Temporary)
Remote office services specialist job
Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science.
This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer.
The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas.
This is an in-person, on-campus, non-remote position.
For more information about the department, please visit the Department of Biology web page.
Additional Application Material Required:
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.
Resume or Curriculum Vitae
Optional Documents:
Professional References
Cover Letter
Duties and Responsibilities:
Provide support for office functions specific to the Grants and contracts
Assist with completing and processing grants paperwork
Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing
Process expense vouchers, travel vouchers, and other documents related to vendors and subawards
Purchase materials and supplies, including following up with vendors
Assist in maintaining and tracking budgets
Arrange and confirm meetings
Provide support for scheduling travel
Proofreading documents, responding and sending email correspondence
Other duties as assigned
Minimum Qualifications:
1 - 3 years of related experience
Basic level knowledge of Microsoft Word/Excel 2016
Must be able to utilize a variety of computer software programs to successfully complete assigned tasks
Excellent interpersonal, organizational and communication skills
Must be able to treat confidential and sensitive information appropriately
Must be able to operate a variety of office equipment
Preferred Qualifications:
Experience with processing grants and contracts
Experience in higher education
Questions regarding this search should be directed to:
Barbara Santos at ******************** or ************
Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Working at Monmouth University perks:
Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act.
Employee Assistance Program (EAP)
Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity
Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs
University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore.
To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University
Department:
Biology
Work Schedule:
Flexible schedule based on workload and availability
Total Weeks Per Year:
October 2025 - May 2026
Hours Per Week:
Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed
Expected Salary:
$20.00 per hour
Union:
N/A
Job Posting Close Date
Open until filled
Easy ApplyAcademic Office Specialist - Transportation Maintenance Technology
Office services specialist job in Columbus, OH
Compensation Type: HourlyCompensation: $18.81 The Academic Office Specialist provides general administrative, clerical, and project support for an academic department. This role utilizes basic or advanced office and research skills depending upon position assignment and skill level demands. The incumbent assumes responsibility for administrative, clerical, and support tasks specific to the academic department. This position supports the academic functions of all department programs, programmatic accreditation functions, faculty, and Chairperson.
Office Support
Provides administrative and clerical support to Chairperson, faculty, and staff. Maintains and sets up a filing system that is virtual and physical.
Files, organizes and cross-indexes files. Completes and processes forms, records, and other documents in accordance with established procedures. Assists the department in scheduling meetings, including invitations, parking passes, and room scheduling.
Assists with special events by coordinating rooms and partnering with other departments to ensure successful set-up and execution of special events. Coordinates the digitization and maintenance of files and multimedia materials for use in classroom.
May be assigned to originate correspondence on behalf of Chairperson and maintain signature authority on delegated routine matters. Maintains confidential or sensitive records and information.
Academic Support
Works with faculty, Chairperson, and Curriculum Management to setup/modify course sections each semester.
Works with faculty to obtain contract “load and reassigned time” forms each semester, submit to the Chairperson for review/approval, and enter approved information into system of record.
Register students, as requested by Chairperson and Advisors. Works with Office of the Executive Vice President - Administrative Operations (EVPAO) to ensure faculty/adjust load information is accurate every semester.
Runs faculty workload reports for the Chairperson.
May also review and provides feedback to the Chairperson regarding faculty workload reports.
Works with Central Scheduling and EVPAO to ensure all classroom/lab room capacities, and software information is accurate.
Assists Chairperson with departmental accreditation activities.
Provides direct support to department Lead Instructors and Program Coordinators, as needed.
Assists with the department work study students to ensure projects are completed. Works with faculty and the Print Shop to ensure all marketing materials are current and an adequate supply is available.
Utilizes programs to help edit program webpages as needed.
Customer Service
Provides customer services within assigned department or functional area to students, general public and others by furnishing and obtaining information; resolving routine problems; assisting with procedures, processes and requirements; performing other customer service responsibilities, as necessary.
Maintains exceptional public relations and customer service to the general public, students, faculty, staff and others.
Greets and routes students and other visitors to the appropriate place, answers telephone, routes calls, takes messages, and provides general information about the department.
Monitors department e-mail account and distributes/responds appropriately.
Furnishes and obtains information and works to resolve issues with the Chairperson.
Assists with setting up interviews and provides applicant information, as requested. Communicates with faculty and staff regarding messages and student questions in a timely manner.
Facilities & Financial
Monitors budgets and works with Chairperson to initiate/submit budget transfers, as necessary.
Monitors the program budget accounts and informs the Chairperson and faculty, as appropriate, on the amounts left in the accounts, as needed. Orders office and classroom supplies, as necessary. Reconciles P-Card statement monthly.
Organizes the ordering and storing of supplies as needed.
Acts as liaison between Bookstore and faculty for textbook adoptions and classroom supplies. Initiates work orders such as housekeeping, general maintenance, etc. and follows through until completion.
Culture of Respect
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community
Minimum Qualifications
High School Diploma or GED
One (1) year experience in a customer service position
State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Preferred Qualifications
Experience with standard office procedures and office equipment preferred
*An appropriate combination of education, training, coursework and experience may qualify a candidate.
CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.
Full Time/Part Time:
Full time
Union (If Applicable):
Scheduled Hours:
40
Additional Information
In order to ensure your application is complete, you must complete the following:
Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication.
Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.
Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.
Auto-ApplyOffice Coordinator
Remote office services specialist job
Join Our Team as an Office Coordinator! Location: Boca Raton, FL Schedule: Full-Time (40 hours/week)
Best Foot Forward is a nonprofit organization based in Boca Raton, proudly serving foster care and at-risk students in Palm Beach County. We are seeking a highly organized, proactive, and tech-savvy Office Coordinator to join our incredible team!
The Office Coordinator plays a vital role in keeping our office running smoothly. From supporting daily operations and managing administrative functions to ensuring technology is on point, this position is truly the backbone of our organization. If you thrive in a dynamic environment, love making things run efficiently, and want to be part of a mission-driven team, we'd love to meet you.
What We Offer
Work-from-home on Fridays
Generous PTO
Medical, dental, and vision insurance
401(k) plan and additional benefits
A positive, collaborative, and mission-centered work culture
Key Responsibilities
Greet visitors and volunteers, manage sign-in sheets, and ensure a welcoming environment
Provide basic IT troubleshooting for staff (computers, printers, connectivity)
Track and maintain equipment and tech logs
Answer and route phone calls, distribute messages, and manage mail/packages
Maintain and update contact databases (Outlook & Constant Contact
Coordinate meeting logistics, including setup and breakdown for staff meetings, board
meetings, and events
Manage office calendar, conference room scheduling, and volunteer days
Keep the office organized, clean, and fully stocked with necessary supplies
Run errands as needed
Skills & Qualifications
Proficiency in Microsoft Word, Excel, and Outlook
Strong oral and written communication skills
Excellent organizational skills and attention to detail
Ability to multitask, problem-solve, and meet deadlines
Team player with a collaborative attitude and flexibility
Ready to Apply? If you're enthusiastic about joining a growing organization with a strong mission and exceptional work environment, we'd love to hear from you.
Remote Administrative Support Assistant / Records Clerk
Remote office services specialist job
Remote
Remote Administrative Support Assistant / Records Clerk
Evolution Sports Group is a leading sports management company that represents professional athletes and provides comprehensive services to help them achieve their goals. Our team is dedicated to providing top-notch support and guidance to our clients, allowing them to focus on their athletic careers.
Position Overview:
We are seeking a highly organized and detail-oriented Remote Administrative Support Assistant / Records Clerk to join our team. This is a full-time, remote position that will provide administrative support to our team and assist with managing our clients' records.
Key Responsibilities:
- Provide administrative support to our team, including scheduling appointments, managing emails, and organizing documents
- Maintain accurate records for our clients, including contracts, performance evaluations, and other important documents
- Communicate with clients, agents, and other team members to ensure all records are up-to-date and accurate
- Assist with drafting and reviewing contracts and other legal documents
- Conduct research and compile information as needed
- Help with general office tasks such as answering phone calls and managing mail
- Other duties as assigned by the management team
Qualifications:
- High school diploma or equivalent required; associate's or bachelor's degree preferred
- 1-2 years of administrative experience, preferably in a remote setting
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office and other relevant software
- Ability to work independently and handle confidential information with discretion
Benefits:
- Competitive salary
- Full-time, remote position with flexible hours
- Opportunities for growth and advancement within the company
- Collaborative and supportive work environment
Suppose you are a self-motivated and detail-oriented individual with a passion for sports and administrative work. In that case, we encourage you to apply for this exciting opportunity with Evolution Sports Group. Join our team and help us provide top-notch support to our clients as they reach their full potential in the sports industry.
Package Details
Pay Rate: $50-70 per hour, depending on experience
Training Pay: $40 per hour (1-week paid training)
Training Bonus: $700 incentive upon completion
Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week)
Work Type: 100% Remote (U.S.-based only)
Benefits: Paid Time Off, Health, Dental & Vision Coverage
Home Office Setup: Company-provided workstation and equipment
Growth Opportunities: Internal promotion and career development support
Office Administrator
Remote office services specialist job
Out of an abundance of caution and until further notice, effective Mon 3\/16\/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face\-to\-face meetings with customers or suppliers. PSI, with a business\-as\-usual mindset, will be supporting it's sales staff now working\-from\-home and follow guidance from Federal and State officials as new information becomes available.
The Sales Associate and Office Admin remain urgent so your consideration is appreciated.
Office Administrator
Preferred Sales, Inc. (PSI), located in Hermitage, PA, is a nationally\-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4\-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements.
Ultimately, you'll assist and fill\-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we'd like to hear from you!
Responsibilities
Create and update spreadsheets of transactions
Maintain GL, AR\/AP and review and process reimbursements
Prepare budgets for Sales and Senior Management
Report on financial metrics, investments and growth rates
Keep records of invoices and tax payments
Manage Co.'s 3rd\-party relations, e.g., Payroll, Insurance, Credit
Identify and address account discrepancies
Report on financial projections, e.g., liquidity and cash flow
Requirements
Five (5) years of experience as an accountant or bookkeeper is required
Hands\-on experience with accounting software, like QuickBooks
Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions
Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP\/AR
Time\-management, organization skills and confidentiality are essential
BSc degree in Accounting, Business or equivalent is strongly preferred
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