How to hire an office services supervisor

How to hire an office services supervisor, step by step

Here's a step-by-step office services supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office services supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office services supervisor
• Step 8: Go through the hiring process checklist

What does an office services supervisor do?

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1. Identify your hiring needs

   First, determine the employments status of the office services supervisor you need to hire. Certain office services supervisor roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An office services supervisor's background is also an important factor in determining whether they'll be a good fit for the position. For example, office services supervisors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of office services supervisor salaries for various roles:

   Type of Office Services Supervisor	Description	Hourly rate
   Office Services Supervisor		$14-27
   Service Office Manager	Service office managers are executive professionals who support the operations of a company by maintaining office systems and supervising staff members. These managers are required to perform inventory management and purchasing of office materials such as office supplies, marketing materials, event supplies, and production materials... Show more	$26-60
   Office Lead	An office lead is responsible for performing complex administrative tasks, especially in front office operations, managing staff performance, and providing high-quality customer service by responding to visitors' inquiries and concerns and directing them to the appropriate department. These leads monitor daily business transactions, write business reports, and manage the information in the system database... Show more	$24-61

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Office Procedures
   • Office Equipment
   • Payroll
   • Customer Service
   • Direct Supervision
   • Performance Reviews
   • Front Desk
   • Direct Reports
   • Property Management
   • Word Processing
   • Conference Room
   • Office Operations
   • Facilities Management
   • Mailroom Operations

   Check all skills

   Responsibilities:

   • Create PowerPoint presentations, manage calendars, coordinate travel, and oversee all meetings and events.
   • Manage payroll distribution and receipt.
   • Order office supplies for the mail and copy center, as well as FedEx, USPS, and OfficeMax.
   • Reduce A/R days by 84 in just 6 months.
   • Keep updates of changes to USPS prices, policies and regulations.
   • Answer a high volume amount of incoming calls regarding scheduling, payroll and other general inquires.

   More office services supervisor duties

3. Make a budget

   Including a salary range in your office services supervisor job description is a great way to entice the best and brightest candidates. An office services supervisor salary can vary based on several factors:

   • Location. For example, office services supervisors' average salary in south carolina is 42% less than in rhode island.
   • Seniority. Entry-level office services supervisors earn 47% less than senior-level office services supervisors.
   • Certifications. An office services supervisor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an office services supervisor's salary.

   Average office services supervisor salary

   $41,668yearly

   $20.03 hourly rate

   ---

   Entry-level office services supervisor salary

   $30,000 yearly salary

   Updated December 24, 2025

   Average office services supervisor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$49,628	$24
   2	New York	$48,785	$23
   3	Washington	$48,353	$23
   4	New Jersey	$47,505	$23
   5	Vermont	$45,697	$22
   6	Minnesota	$45,570	$22
   7	California	$45,191	$22
   8	Michigan	$44,203	$21
   9	Wisconsin	$43,561	$21
   10	Massachusetts	$42,470	$20
   11	Pennsylvania	$40,379	$19
   12	Arizona	$38,825	$19
   13	Colorado	$38,496	$19
   14	Nevada	$37,758	$18
   15	Texas	$35,101	$17
   16	Idaho	$34,040	$16
   17	North Carolina	$33,392	$16
   18	Kentucky	$32,596	$16
   19	Indiana	$32,326	$16
   20	Florida	$31,917	$15

   Average office services supervisor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Hackensack Meridian Health	$55,070	$26.48	74
   2	FTI Consulting	$54,147	$26.03	8
   3	JPMorgan Chase & Co.	$53,426	$25.69	92
   4	Epiq	$53,420	$25.68	9
   5	Guidehouse	$48,741	$23.43	121
   6	Minnesota State Fair	$48,581	$23.36	47
   7	Rite-Hite	$47,510	$22.84	4
   8	Federal Bureau of Investigation	$46,409	$22.31
   9	BDO USA	$44,872	$21.57	32
   10	Clark County	$44,612	$21.45	3
   11	University of Mississippi Medical Center	$43,262	$20.80	4
   12	Turbocam International	$42,543	$20.45
   13	Storr Office Environments	$41,759	$20.08	2
   14	CB Richard Ellis Memphis LLC	$41,410	$19.91
   15	Kaiser Permanente	$40,812	$19.62	53
   16	The PNC Financial Services Group	$40,391	$19.42	1
   17	CBRE Group	$40,202	$19.33	82
   18	State of West Virginia	$39,460	$18.97	100
   19	Randstad North America, Inc.	$39,393	$18.94	7
   20	Exela Technologies	$39,385	$18.94

4. Writing an office services supervisor job description

   An office services supervisor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an office services supervisor job description:

   Office services supervisor job description example

   Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.
   Responsibilities: Able to set priorities and motivate others.
   Able to nurture or foster teamwork.
   Must demonstrate leadership qualities and high customer service skills.
   Must be flexible to adapt to changes and multi-task.
   Develop team including goal setting, touch bases, performance reviews and hiring.
   Oversee workflow, productivity and employees performance.
   Ensures adherence to all regulatory and contractual requirements.
   Ensure quality assurance initiatives are being observed at all times.
   Perform regular inspections of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report any unusual or problematic conditions immediately to the client with as much information and data available at that time along with specific recommended actions.
   Responsible to arrange new employees with training and orientation of the office environment.
   Collect data for reports and assist in the preparation of monthly reports.
   Carries out and researches requests with little direction and presents findings in a timely manner.
   Maintains flexibility with work hours.
   Utilizes knowledge of company culture, operations, policies, procedures in performing duties with minimal direction/supervision.
   Qualifications: Minimum 3 - 5 years of Leadership experience preferred in an Operational environment.
   Ability to handle multiple projects at one time.
   Work well with others and as a team player with strong customer focus skills.
   Assertive and resourceful; self-motivated; willing to ask questions and take initiative
   Excellent computer skills; spreadsheets applications
   Advanced customer service skills, professional attitude & appearance
   Attention to detail
   Strong organizational, administrative, record keeping & time management skills.
   Excellent verbal and written communications skills.
   
   WATCH Where Service Matters :
   
   Job Posted by ApplicantPro

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5. Post your job

   To find office services supervisors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office services supervisors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office services supervisors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your office services supervisor job on Zippia to find and recruit office services supervisor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit office services supervisors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office services supervisor

   Once you've selected the best office services supervisor candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new office services supervisor first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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