What is an Office Specialist?

An Office Clerk works in an office and carries out administrative tasks. Working under the supervision of secretaries or executive assistants, office clerks prepare documents and sort mail, file and update company records, schedule meetings, answer phones, greet clients and make sure office supplies are in stock at all times.

You might be asked to make travel arrangements or book venues, take minutes at meetings, and maybe even do some basic bookkeeping tasks. Using photocopy machines and printers and being familiar with basic computer software, such as word processors or spreadsheets, will also be required.

If you want to be an efficient office clerk, you need to be diligent, reliable, and hard-working. You must be perceptive and easy to talk to, and experience with office equipment and procedures is always helpful.

As an office secretary, you will oversee administrative and clerical duties to ensure the office runs smoothly. They answer the phone, take messages and refer calls to respective staff members. Likewise, they open, sort, and distribute the mails and faxes to the appropriate recipients. They schedule appointments and update event calendars. Furthermore, they arrange meetings and coordinate conference room schedules. Also, they prepare and edit memos and other documents for internal or external distribution. Additionally, they monitor office supplies and restock as needed.

Most office secretaries have organization, attention to detail, multitasking, proofreading, interpersonal, and communication skills. Applicants must hold a minimum of a high school diploma or its equivalent. You must have relevant work experience. You must be familiar with general office procedures and be proficient in Microsoft Office. Office secretaries earn an average salary of $35,835 per year. This ranges between $24,000 and $53,000.

Office receptionists perform various administrative support tasks. This includes answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. They welcome visitors and deliver exceptional customer service assistance by addressing their questions and needs. They keep the reception area and all common areas clean and tidy at all times. Also, they operate standard office equipment regularly, such as fax machines, copy machines, and computers. Additionally, they maintain an inventory of office supplies and restock as needed.

For this role, you need a minimum of a high school diploma or its equivalent. You must have at least two years of relevant experience in an office environment. You must be proficient in Microsoft Office. Also, you must possess multitasking, prioritization, interpersonal, organization, time management, and communication skills. Employers may provide on-the-job training. Your salary will be between $23,000 and $42,000, with an average of $31,127 yearly.