Office Specialist Careers

Office specialists are in charge of the administrative duties of an organization. Their duties are performed to ensure the proper running of the organization. As an office specialist, you are in charge of planning meetings, organizing schedules, planning events, providing customer service, and solving any problems customers might have. You will also help out with research and preparing reports. Also, you are the first contact with clients either through calls or physically, which means you would be responding to client's inquiries first.

You should have organizational skills, interpersonal skills, good communication skills both in written and verbal, time management skills, and you should be computer literate and pay serious attention to details. Most office specialists have a bachelor's degree in business, account, and other related courses. You will earn an average of $31,187 per year.

There is more than meets the eye when it comes to being an office specialist. For example, did you know that they make an average of $14.99 an hour? That's $31,187 a year!

Between 2018 and 2028, the career is expected to grow -4% and produce -110,600 job opportunities across the U.S.

What Does an Office Specialist Do

There are certain skills that many office specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed customer-service skills, detail oriented and organizational skills.

Learn more about what an Office Specialist does

How To Become an Office Specialist

If you're interested in becoming an office specialist, one of the first things to consider is how much education you need. We've determined that 44.0% of office specialists have a bachelor's degree. In terms of higher education levels, we found that 4.8% of office specialists have master's degrees. Even though some office specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an office specialist. When we researched the most common majors for an office specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on office specialist resumes include high school diploma degrees or diploma degrees.

You may find that experience in other jobs will help you become an office specialist. In fact, many office specialist jobs require experience in a role such as administrative assistant. Meanwhile, many office specialists also have previous career experience in roles such as customer service representative or office assistant.

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Office Specialist Career Paths

Top Careers Before Office Specialist

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Average Salary for an Office Specialist

Office Specialists in America make an average salary of $31,187 per year or $15 per hour. The top 10 percent makes over $44,000 per year, while the bottom 10 percent under $21,000 per year.
Average Salary
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Best Paying Cities For Office Specialists

Average Salarydesc
San Mateo, CA
Salary Range33k - 55k$43k$43,008
Hartford, CT
Salary Range32k - 46k$39k$38,790
Jersey City, NJ
Salary Range30k - 47k$38k$37,967
New York, NY
Salary Range29k - 46k$37k$37,332
Carson City, NV
Salary Range28k - 46k$36k$36,467
Chicago, IL
Salary Range28k - 46k$36k$36,409
Colorado Springs, CO
Salary Range28k - 42k$35k$34,600
Saint Paul, MN
Salary Range27k - 40k$33k$32,997
Miami, FL
Salary Range25k - 41k$33k$32,709
Tucson, AZ
Salary Range25k - 40k$32k$31,829
Austin, TX
Salary Range24k - 41k$32k$31,693
Cedar Rapids, IA
Salary Range24k - 38k$31k$30,691
Mount Pleasant, MI
Salary Range23k - 37k$30k$30,043
Eugene, OR
Salary Range23k - 35k$29k$29,321
Provo, UT
Salary Range23k - 33k$28k$28,184
Yakima, WA
Salary Range23k - 32k$28k$27,965
Saint Louis, MO
Salary Range21k - 34k$28k$27,564
Columbia, TN
Salary Range21k - 34k$27k$27,245
Manhattan, KS
Salary Range20k - 32k$26k$25,887
Duluth, GA
Salary Range19k - 32k$25k$25,316

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Office Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an Office Specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write an Office Specialist Resume

At Zippia, we went through countless Office Specialist resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Office Specialist Resume Examples And Templates

Office Specialist Demographics



76.1 %


19.7 %


4.3 %



62.2 %

Hispanic or Latino

17.7 %


8.2 %

Foreign Languages Spoken


65.6 %


7.3 %


2.9 %
Show More Office Specialist Demographics

Office Specialist Education


29.0 %



44.0 %


26.1 %

High School Diploma

14.9 %

Top Colleges for Office Specialists

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition

2. Stanford University

Stanford, CA • Private

In-State Tuition

3. Ball State University

Muncie, IN • Private

In-State Tuition

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition

7. Morgan State University

Baltimore, MD • Private

In-State Tuition

8. Northwestern University

Evanston, IL • Private

In-State Tuition

9. Siena Heights University

Adrian, MI • Private

In-State Tuition

10. University of Akron

Akron, OH • Private

In-State Tuition
Show More Office Specialist Education Requirements

Online Courses For Office Specialist That You May Like

Microsoft Office Specialist 2013

Microsoft Office Specialist 2013...

Microsoft Office Specialist 2019 (MOS) Certification Training

Microsoft Office Specialist 2019 (MOS) Certification Training...

Ultimate Microsoft Office; Excel, Word, PowerPoint & Access

Learn basic to advanced Microsoft Office skills in this 8-course bundle for Office 365 or Office 2019...

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Top Skills For an Office Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 13.7% of office specialists listed customer service on their resume, but soft skills such as customer-service skills and detail oriented are important as well.

Best States For an Office Specialist

Some places are better than others when it comes to starting a career as an office specialist. The best states for people in this position are Alaska, Hawaii, California, and Connecticut. Office specialists make the most in Alaska with an average salary of $57,788. Whereas in Hawaii and California, they would average $40,917 and $40,685, respectively. While office specialists would only make an average of $39,159 in Connecticut, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Office Specialist Jobs:
Highest 10% Earn:
Location Quotient:
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Office Specialist Jobs:
Highest 10% Earn:
Location Quotient:
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. New York

Total Office Specialist Jobs:
Highest 10% Earn:
Location Quotient:
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Office Specialists

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Updated August 18, 2021