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Become An Office Specialist

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Working As An Office Specialist

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $31,000

    Average Salary

What Does An Office Specialist Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become An Office Specialist

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Do you work as an Office Specialist?

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Office Specialist Jobs

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Office Specialist Career Paths

Office Specialist
Office Administrator Executive Assistant
Office Manager
5 Yearsyrs
Office Administrator Executive Assistant Office Manager
Operations Manager
7 Yearsyrs
Office Administrator Executive Assistant Assistant Manager
Account Manager
5 Yearsyrs
Certified Nursing Assistant Team Leader Assistant Manager
General Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Store Manager
Branch Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Manager
Property Manager
6 Yearsyrs
Assistant Teacher Consultant
Controller
9 Yearsyrs
Assistant Consultant Owner
Co-Owner
6 Yearsyrs
Assistant Consultant Assistant Manager
Assistant General Manager
5 Yearsyrs
Substitute Teacher Account Executive Office Manager
Accounting Manager
7 Yearsyrs
Substitute Teacher Account Executive Manager
Business Manager
6 Yearsyrs
Substitute Teacher Account Executive General Manager
Chief Executive Officer
8 Yearsyrs
Accounting Clerk Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Accounting Clerk Accountant Office Manager
Practice Manager
9 Yearsyrs
Accounting Clerk Accountant Manager
Director Of Human Resources
10 Yearsyrs
Specialist Project Coordinator
Senior Administrative Assistant
7 Yearsyrs
Specialist Project Coordinator Senior Administrative Assistant
Executive Assistant To Chief Executive Officer
6 Yearsyrs
Specialist Administrator
Business Office Manager
7 Yearsyrs
Legal Assistant Administrator
Administrative Manager
6 Yearsyrs
Legal Assistant Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
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Do you work as an Office Specialist?

Help others decide if this is a good career for them

Average Length of Employment
Office Technician 3.1 years
Office Specialist 3.0 years
Office Associate 2.8 years
Office Secretary 2.8 years
Clerk 2.4 years
Office Assistant 2.2 years
Office Worker 2.0 years
Top Careers Before Office Specialist
Cashier 9.6%
Internship 4.6%
Secretary 4.1%
Clerk 2.6%
Volunteer 2.3%
Manager 2.2%
Teller 2.0%
Assistant 2.0%
Server 1.8%
Top Careers After Office Specialist
Cashier 7.7%
Internship 3.4%
Volunteer 2.9%
Secretary 2.6%
Assistant 2.3%
Specialist 2.2%
Manager 2.1%
Server 2.1%

Do you work as an Office Specialist?

Office Specialist Demographics

Gender

Female

72.8%

Male

16.8%

Unknown

10.4%
Ethnicity

White

62.2%

Hispanic or Latino

17.4%

Black or African American

9.5%

Asian

7.2%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

65.6%

French

7.3%

Russian

2.9%

Portuguese

2.6%

Japanese

2.3%

German

2.1%

Arabic

2.1%

Mandarin

1.8%

Hmong

1.8%

Chinese

1.8%

Vietnamese

1.6%

Italian

1.6%

Thai

1.3%

Korean

1.0%

Navajo

1.0%

Cantonese

0.8%

Polish

0.8%

Swedish

0.5%

Romanian

0.5%

Hindi

0.5%
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Office Specialist Education

Schools

University of Phoenix

19.9%

Chemeketa Community College

8.1%

Brigham Young University

6.8%

Arizona State University

6.0%

Portland State University

5.3%

Portland Community College

4.8%

Boise State University

4.6%

University of Arizona

4.5%

Strayer University

4.1%

Salt Lake Community College

4.0%

Oregon State University

3.6%

University of Minnesota - Twin Cities

3.5%

University of Utah

3.5%

University of Nevada - Las Vegas

3.2%

Kaplan University

3.2%

Weber State University

3.1%

Ashford University

3.0%

San Jose State University

3.0%

Florida State College at Jacksonville

3.0%

College of Southern Nevada

2.9%
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Majors

Business

28.2%

Accounting

9.7%

Health Care Administration

8.5%

Criminal Justice

6.1%

Psychology

5.9%

General Studies

4.6%

Medical Assisting Services

3.6%

Nursing

3.6%

Communication

3.3%

Management

3.0%

Liberal Arts

2.9%

Human Resources Management

2.8%

Education

2.5%

Legal Support Services

2.5%

English

2.4%

Computer Science

2.3%

Finance

2.0%

Political Science

2.0%

Sociology

2.0%

Marketing

2.0%
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Degrees

Bachelors

33.7%

Other

28.3%

Associate

16.8%

Masters

10.4%

Certificate

7.0%

Diploma

2.5%

Doctorate

0.8%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$31,000
View Detailed Salary Report
$20,000
Min 10%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$47,000
Max 90%
Best Paying Company
VF
Highest Paying City
Los Angeles, CA
Highest Paying State
Hawaii
Avg Experience Level
3.0 years
How much does an Office Specialist make at top companies?
The national average salary for an Office Specialist in the United States is $31,595 per year or $15 per hour. Those in the bottom 10 percent make under $20,000 a year, and the top 10 percent make over $47,000.

How Would You Rate The Salary Of an Office Specialist?

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Top Skills for An Office Specialist

  1. Office Supplies
  2. Customer Service
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Ordered the office supplies in the store including the pharmacy, receiving, scanning and my office.
  • Received numerous Rave Reviews and Ambassador of Courtesy Awards for exemplary customer service.
  • Performed general office duties such as data entry, customer service and prepared internal communications documents
  • Elicited information from applicants through interview processed phone calls.
  • Performed wide variety of clerical and administrative tasks including payroll.

How Would You Rate Working As an Office Specialist?

Are you working as an Office Specialist? Help us rate Office Specialist as a Career.

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