Office specialist demographics and statistics in the US
Office specialist demographics research summary. Zippia estimates office specialist demographics and statistics in the United States by using a database of 30 million profiles. Our office specialist estimates are verified against BLS, Census, and current job openings data for accuracy. Zippia's data science team found the following key facts about office specialists after extensive research and analysis:
- There are over 1,090,013 office specialists currently employed in the United States.
- 81.7% of all office specialists are women, while 18.3% are men.
- The average office specialist age is 47 years old.
- The most common ethnicity of office specialists is White (57.7%), followed by Hispanic or Latino (19.8%), Asian (8.4%) and Black or African American (8.1%).
- In 2022, women earned 96% of what men earned.
- 6% of all office specialists are LGBT.
- Office specialists are 37% more likely to work at private companies in comparison to government companies.
On this page
Office specialist demographics by:
Office specialist gender statistics
81.7% of office specialists are women and 18.3% of office specialists are men.
- Female, 81.7%
- Male, 18.3%
Office specialist gender ratio
| Gender | Percentages |
|---|---|
| Female | 81.7% |
| Male | 18.3% |
Office specialist gender pay gap
Women earn 96¢ for every $1 earned by men
Male income
$35,349
Female income
$33,930
Office specialist gender ratio over time
This data breaks down the percentage of men and women in office specialist positions over time. Currently, 81.7% of office specialists are female.
Office specialist gender ratio by year
| Year | Male | Female |
|---|---|---|
| 2010 | 17.39% | 82.61% |
| 2011 | 16.80% | 83.20% |
| 2012 | 16.52% | 83.48% |
| 2013 | 16.88% | 83.12% |
| 2014 | 18.05% | 81.95% |
| 2015 | 18.02% | 81.98% |
| 2016 | 18.00% | 82.00% |
| 2017 | 18.93% | 81.07% |
| 2018 | 18.97% | 81.03% |
| 2019 | 17.00% | 83.00% |
| 2020 | 18.90% | 81.10% |
| 2021 | 18.33% | 81.67% |
Office specialist related jobs gender ratio
We compared office specialists with similar job titles to see how gender ratios vary. As you can see, blueprint reader and recovery operator have the biggest gender ratio gaps.
| Job title | Male | Female |
|---|---|---|
| Statistical Typist | 6% | 94% |
| Medical Typist | 7% | 93% |
| Insurance Biller | 7% | 93% |
| Office Specialist | 18% | 82% |
| High Speed Printer Operator | 85% | 15% |
| Recovery Operator | 88% | 12% |
| Blueprint Reader | 95% | 5% |
Male
Female
100%
75%
50%
25%
0%
0%
25%
50%
75%
100%
Office specialist demographics by race
The most common ethnicity among office specialists is White, which makes up 57.7% of all office specialists. Comparatively, 19.8% of office specialists are Hispanic or Latino and 8.4% of office specialists are Asian.
- White, 57.7%
- Hispanic or Latino, 19.8%
- Asian, 8.4%
- Black or African American, 8.1%
- Unknown, 4.9%
- American Indian and Alaska Native, 1.1%
Office specialist race
| Office specialist race | Percentages |
|---|---|
| White | 57.7% |
| Hispanic or Latino | 19.8% |
| Asian | 8.4% |
| Black or African American | 8.1% |
| Unknown | 4.9% |
| American Indian and Alaska Native | 1.1% |
Office specialist race and ethnicity over time
See how office specialist racial and ethnic diversity trended since 2010 according to the United States Census Bureau data.
Office specialist race and ethnicity by year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 64.24% | 9.65% | 6.90% | 16.01% |
| 2011 | 62.84% | 10.12% | 6.45% | 16.83% |
| 2012 | 62.43% | 9.63% | 6.73% | 17.62% |
| 2013 | 62.52% | 9.31% | 6.65% | 17.59% |
| 2014 | 62.21% | 9.50% | 7.18% | 17.37% |
| 2015 | 62.28% | 8.81% | 7.11% | 18.01% |
| 2016 | 61.53% | 9.47% | 7.35% | 17.78% |
| 2017 | 62.24% | 8.34% | 7.23% | 18.32% |
| 2018 | 62.56% | 7.97% | 7.56% | 18.06% |
| 2019 | 60.11% | 8.73% | 7.92% | 19.44% |
| 2020 | 58.14% | 8.15% | 7.88% | 20.04% |
| 2021 | 57.66% | 8.11% | 8.39% | 19.81% |
Office specialist wage gap by race
According to our data, asian office specialists have the highest average salary compared to other ethnicities. Unknown office specialists have the lowest average salary at $35,105.
| Ethnicity | Salary |
|---|---|
| Unknown | $35,105 |
| White | $35,362 |
| Black or African American | $35,379 |
| Asian | $35,530 |
| Hispanic or Latino | $35,370 |
Average office specialist age
See how the average age of office specialists varies based on ethnicity and gender.
Male
Female
Office specialist age by race and gender
| Race | Male age | Female age |
|---|---|---|
| Black or African American | 44 | 51 |
| Unknown | 39 | 45 |
| Asian | 42 | 49.5 |
| Hispanic or Latino | 39 | 42 |
| White | 45 | 52.5 |
| American Indian and Alaska Native | 47 |
Office specialist age breakdown
The average age of office specialists is 40+ years years old, representing 70% of the office specialist population.
Office specialist age breakdown
| Office Specialist Years | Percentages |
|---|---|
| 40+ years | 70% |
| 30-40 years | 18% |
| 20-30 years | 12% |
Office specialist educational attainment
The most common degree for office specialists is bachelor's degree, with 44% of office specialists earning that degree. The second and third most common degree levels are associate degree degree at 26% and associate degree degree at 15%.
- Bachelor's, 44%
- Associate, 26%
- High School Diploma, 15%
- Diploma, 5%
- Other Degrees, 10%
Office specialists by degree level
| Office specialist degree | Percentages |
|---|---|
| Bachelor's | 44% |
| Associate | 26% |
| High School Diploma | 15% |
| Diploma | 5% |
| Other Degrees | 10% |
Office specialist jobs you might like
Office specialist wage gap by degree level
According to the data, office specialists with a Master's degree earn more than those without, at $36,822 annually. With a Bachelor's degree, office specialists earn a median annual income of $36,114 compared to $34,931 for office specialists with an Associate degree.
| Education | Salary |
|---|---|
| Master's Degree | $36,822 |
| High School Diploma or Less | $34,142 |
| Bachelor's Degree | $36,114 |
| Some College/ Associate Degree | $34,931 |
Office specialist employment statistics
Most office specialists work for a private in the government industry.
Company size where office specialists work
Below, you can see the size of companies where office specialists work.
Office specialist jobs by employer size
| Company size | Percentages |
|---|---|
| < 50 employees | 4% |
| 50 - 100 employees | 12% |
| 100 - 500 employees | 27% |
| 500 - 1,000 employees | 9% |
| 1,000 - 10,000 employees | 26% |
| > 10,000 employees | 22% |
Office specialist jobs by company type
Employees with the office specialist job title have their preferences when it comes to working for a company. For instance, most office specialists prefer to work at private companies over government companies.
Office specialist jobs by sector
| Company type | Percentages |
|---|---|
| Education | 19% |
| Public | 18% |
| Private | 37% |
| Government | 27% |
Office specialist jobs by industry
The most common industries for office specialists are government, health care and education.
Office specialist industry statistics
| Industry | Percentages |
|---|---|
| Government | 20% |
| Health Care | 17% |
| Education | 15% |
| Fortune 500 | 11% |
| Retail | 6% |
| Professional | 6% |
| Finance | 5% |
| Technology | 4% |
| Manufacturing | 3% |
| Transportation | 2% |
| Non Profits | 2% |
| Media | 1% |
| Internet | 1% |
| Utilities | 1% |
| Construction | 1% |
| Telecommunication | 1% |
| Energy | 1% |
| Insurance | 1% |
Office specialist turnover and employment statistics
Office specialist unemployment rate over time
The unemployment rate for office specialists between 2008 and the most recent data has varied, according to the Bureau of Labor Statistics.
Office specialist unemployment rate by year
| Year | Office specialist unemployment rate |
|---|---|
| 2010 | 9.07% |
| 2011 | 8.89% |
| 2012 | 7.87% |
| 2013 | 6.76% |
| 2014 | 5.54% |
| 2015 | 4.73% |
| 2016 | 4.70% |
| 2017 | 3.88% |
| 2018 | 3.88% |
| 2019 | 3.74% |
| 2020 | 5.34% |
| 2021 | 5.84% |
Average office specialist tenure
The average office specialist stays at their job for 1-2 years, based on the 9,518 office specialists resumes in Zippia's database.
Office specialist tenure statistics
| Number of years | Percentages |
|---|---|
| Less than 1 year | 25% |
| 1-2 years | 33% |
| 3-4 years | 14% |
| 5-7 years | 14% |
| 8-10 years | 5% |
| 11+ years | 8% |
Office specialist LGBT ratio compared to similar jobs
Review the percent of office specialists that are members of the LGBT community. You can see how this compares to similar jobs in the chart below.
| Job title | LGBT | Job openings |
|---|---|---|
| Automatic Operator | 4.67% | 30,068 |
| Office Specialist | 5.99% | - |
| Church Communications Administrator | 6.98% | 65,182 |
| Mail Clerks Supervisor | 7.17% | 18,674 |
| Commercial Lines Assistant | 11.18% | 29,162 |
| Tariff Compiling Clerk | 11.19% | 66,318 |
| Copy Room Technician | 14.20% | 31,915 |
Similar office specialist jobs LGBT demographics
| Profession | Percentages of LGBT | Job openings |
|---|---|---|
| Automatic Operator | 4.67% | 30,068 |
| Church Communications Administrator | 6.98% | 65,182 |
| Mail Clerks Supervisor | 7.17% | 18,674 |
| Commercial Lines Assistant | 11.18% | 29,162 |
| Tariff Compiling Clerk | 11.19% | 66,318 |
| Copy Room Technician | 14.20% | 31,915 |
Foreign languages spoken by office specialists
The most common foreign language among office specialists is Spanish at 65.6%. The second-most popular foreign language spoken is French at 7.3% and Russian is the third-most popular at 2.9%.
- Spanish, 65.6%
- French, 7.3%
- Russian, 2.9%
- Portuguese, 2.6%
- Japanese, 2.3%
- Other, 19.3%
Office specialist languages spoken
| Foreign language | Percentages |
|---|---|
| Spanish | 65.6% |
| French | 7.3% |
| Russian | 2.9% |
| Portuguese | 2.6% |
| Japanese | 2.3% |
| Other | 19.3% |
