Office specialist job description
Updated March 14, 2024
9 min read
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Example office specialist requirements on a job description
Office specialist requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in office specialist job postings.
Sample office specialist requirements
- Proficient in Microsoft Office Suite.
- Strong written and verbal communication.
- Knowledge of office administration.
- Ability to multitask.
- At least 1 year experience.
Sample required office specialist soft skills
- Strong organizational skills.
- High attention to detail.
- Flexibility and adaptability.
- Excellent customer service.
Office specialist job description example 1
Owego Apalachin Central School District office specialist job description
Secretarial/Clerical
Date Posted:
6/14/2022
Location:
OAMS/OFA
Date Available:
07/01/2022
Closing Date:
06/24/2022
Office Specialist I - Building Level
OAMS/OFA
Civil Service - Competitive
12 Months
Position Purpose
Under the direct supervision of the Principal, to assist with the daily admistrative tasks preformed in the school building, including but not limited to:
Essential Job Functions
Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference. Assists with answering telephone calls, and provide information and assistance to callers. Assists in distributing incoming mail appropriately. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, and busing.
Additional Duties
Perform any other related duties as assigned.
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Use standard office equipment, such as personal computers and copiers.
Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.
Knowledge, Skills and Abilities
Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed. Ability to understand, apply and use personal computers and software applications (e.g., Word). Ability to work with a diverse group of individuals. Ability to maintain confidentiality of information regarding students, employees and others. Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work. Ability to report work orally or in writing to supervisor as required. Effective writing and verbal communication skills.
Physical and Mental Demands, Work Hazards
Work in standard office and school building environments. Ability to work outdoors during outdoor student activities.
Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent. Prior successful clerical experience preferred.
FLSA Status:
Non-exempt
Office Specialist I Civil Service Job Description
Date Posted:
6/14/2022
Location:
OAMS/OFA
Date Available:
07/01/2022
Closing Date:
06/24/2022
Office Specialist I - Building Level
OAMS/OFA
Civil Service - Competitive
12 Months
Position Purpose
Under the direct supervision of the Principal, to assist with the daily admistrative tasks preformed in the school building, including but not limited to:
Essential Job Functions
Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference. Assists with answering telephone calls, and provide information and assistance to callers. Assists in distributing incoming mail appropriately. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, and busing.
Additional Duties
Perform any other related duties as assigned.
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Use standard office equipment, such as personal computers and copiers.
Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.
Knowledge, Skills and Abilities
Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed. Ability to understand, apply and use personal computers and software applications (e.g., Word). Ability to work with a diverse group of individuals. Ability to maintain confidentiality of information regarding students, employees and others. Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work. Ability to report work orally or in writing to supervisor as required. Effective writing and verbal communication skills.
Physical and Mental Demands, Work Hazards
Work in standard office and school building environments. Ability to work outdoors during outdoor student activities.
Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent. Prior successful clerical experience preferred.
FLSA Status:
Non-exempt
Office Specialist I Civil Service Job Description
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Office specialist job description example 2
State Street office specialist job description
Who we are looking for?
If you are soon graduating or you want to develop your current career in finance, join one of the world's leading brands and apply to State Street. Bring your motivation, knowledge and fresh perspective and we will take care of the rest. We offer opportunities for advancement in a number of Middle Office operations areas.
This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.
What you will be responsible for
Servicing all aspects of trade confirmation i.e. Monitor Clients' inbound trade notifications and tie back included economical against broker confirmation Supporting the maintenance of critical external relationships with brokers, custodians and vendors Dispatching settlement instruction and monitoring outbound messages to custodians, fund accounting and other third parties.Learning settlement methodologies across various products such as Fixed Income, Equity, FX and others.Investigating and escalating any discrepancies outside of given tolerances The morning shift job starts at 6:00 a.m. but there are also multiple shifts starting at 9:00 a.m. rotating with 11:00 a.m.
What we value
These skills will help you succeed in this role
Team skills - demonstrated ability to work with people at different levels Good communication skills - verbal and written Ability to meet key deliverables within stated timeframes Strong attention to detail
Education & Preferred Qualifications
Academic degree at any discipline (degree in finance will be an asset) Good knowledge and understanding of financial products and various markets requirements Excellent numerical and analytical skills English level confident enough to perform work duties Knowledge of common functions in Excel
What we offer
Permanent contract from day one Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off) Gold medical package for employees and their families (partner and children) Premium life insurance package and private pension plan Wide range of soft skills training, technical workshops, language classes and development programs Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice Variety of well-being programms
Apply today - we are committed to teaching you the ropes for your successful career in State Street
Note: Please upload CV in English & Polish
Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don't necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
If you are soon graduating or you want to develop your current career in finance, join one of the world's leading brands and apply to State Street. Bring your motivation, knowledge and fresh perspective and we will take care of the rest. We offer opportunities for advancement in a number of Middle Office operations areas.
This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.
What you will be responsible for
Servicing all aspects of trade confirmation i.e. Monitor Clients' inbound trade notifications and tie back included economical against broker confirmation Supporting the maintenance of critical external relationships with brokers, custodians and vendors Dispatching settlement instruction and monitoring outbound messages to custodians, fund accounting and other third parties.Learning settlement methodologies across various products such as Fixed Income, Equity, FX and others.Investigating and escalating any discrepancies outside of given tolerances The morning shift job starts at 6:00 a.m. but there are also multiple shifts starting at 9:00 a.m. rotating with 11:00 a.m.
What we value
These skills will help you succeed in this role
Team skills - demonstrated ability to work with people at different levels Good communication skills - verbal and written Ability to meet key deliverables within stated timeframes Strong attention to detail
Education & Preferred Qualifications
Academic degree at any discipline (degree in finance will be an asset) Good knowledge and understanding of financial products and various markets requirements Excellent numerical and analytical skills English level confident enough to perform work duties Knowledge of common functions in Excel
What we offer
Permanent contract from day one Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off) Gold medical package for employees and their families (partner and children) Premium life insurance package and private pension plan Wide range of soft skills training, technical workshops, language classes and development programs Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice Variety of well-being programms
Apply today - we are committed to teaching you the ropes for your successful career in State Street
Note: Please upload CV in English & Polish
Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don't necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
Dealing with hard-to-fill positions? Let us help.
Office specialist job description example 3
Epiq office specialist job description
A Service Specialist is part of a team that provides various administrative support to our clients which may include; copy, print, mail, hospitality, facilities and receptionist services.
Essential Job Responsibilities
* Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule
* Copy Services includes accurately producing copy, print and scan projects per written instructions
* Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner
* Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
* Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
* Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.
Qualifications & Requirements
* High School Diploma or GED
* Minimum of 1 year work experience in a customer services field
* Ability to multitask with attention to detail
* Ability to resolve issues with professionalism and tact
* Ability to lift or move 40 lbs. or greater
* Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
* Ability to walk, bend, kneel, stand or sit for an extended period of time
* Successful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start date
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
Essential Job Responsibilities
* Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule
* Copy Services includes accurately producing copy, print and scan projects per written instructions
* Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner
* Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
* Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
* Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.
Qualifications & Requirements
* High School Diploma or GED
* Minimum of 1 year work experience in a customer services field
* Ability to multitask with attention to detail
* Ability to resolve issues with professionalism and tact
* Ability to lift or move 40 lbs. or greater
* Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
* Ability to walk, bend, kneel, stand or sit for an extended period of time
* Successful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start date
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
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Updated March 14, 2024
Updated March 14, 2024