Find The Best Office Specialist Jobs For You

Where do you want to work?

0 selections

Move Specialist - Office Moving (Sterling)

JK Moving Services
Sterling, VA
Works in collaboration with other crew members to service move projects for office, industrial, museum, laboratory or other assigned move projects including assisting with moving, packing, wrapping, inventory, and transport of goods for commercial customers. Work may involve moving, storage, packing, loading, and transport of office equipment or other industrial equipment for commercial relocation services.
+ High School Diploma or GED equivalent.

+ Must be able to communicate clearly and concisely with other crew members, clients, and move coordinators.

+ Must be reliable and available for dispatch on time and possible with varying work schedules.

+ Must successfully pass a background investigation and pre-employment drug screening.

+ Capable of lifting 80 pounds.

About JK Moving Services

As the largest independent mover in North America, JK delivers superior relocation and logistics services to military service members, government agencies, large corporations, businesses and homeowners around the world....and the list goes on! JK actively seeks dedicated professionals ready to positively impact domestic and global communities.

As a SmartCEO 2016 Corporate Culture Award winner, JK places high standards on the care of its employees. From charitable giving to competitive compensation to fun corporate events, JK invests in each employee's professional and personal growth. This level of commitment sets JK apart from other companies - why not consider joining JK Moving Services today!

JK Benefits

In addition to comprehensive medical, dental, and vision insurance, JK Moving offers:

+ World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)

+ Recruitment and customer referral bonuses

+ Company-paid life insurance and accidental death benefits

+ Voluntary protection programs for employees and their families

+ Service recognition programs

+ Safety & performance bonuses

+ Tuition reimbursement and student loan repayment assistance

+ Discounted membership @ Gold's Gyms (corporate locations) nationwide

+ Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families

+ Medical and Dependent Care Flexible Spending Accounts (FSAs)

+ Health Savings Account (HSA) with employer matching contribution

Equal Opportunity/Affirmative Action Employer

ID: 2019-2180

External Company URL: www.jkmoving.com

Street: 44077 Mercure Circle

Type: Regular Full-Time, Regular Part-Time, Temporary Full-Time
60d+ ago

Office Management Specialist 3 - Tatitlek Technologies, Inc. (5120-205)

The Tatitlek Corporation
Arlington, VA
Duties encompassing, but not limited to the following, may fall into the office management field: updating and maintaining appointment calendars, setting up appointments and meetings, opening incoming mail and routing it to appropriate individuals, organizing and maintaining filing systems, making travel arrangements, escorting and receiving visitors to the office, final proofreading and editing of the material of others, developing and implementing office procedures, composing letters for signature of supervisor, assembling information for reports, setting up and maintaining d bases, etc.
Office Management:

* Establish and manage office procedures in coordination with the supervisor and office staff;
* Schedule office events and track deadlines;
* Manage and maintain office filing system;
* Monitor administrative requirements of office and coordinate administrative matters with other offices;
* Be familiar with word processing, dbases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.). Administrative Support:
* Make official travel arrangements and prepare travel vouchers;
* Prepare time and attendance records for supervisor and office staff;
* Order office supplies and equipment
* Organize repairs of office equipment.

Secretarial Support:

* Type cables, memoranda, letters, diplomatic notes, briefing papers, etc.;
* Draft routine correspondence; proofread documents received from other offices for supervisor's signature;
* Organize and prioritize documents for the supervisor;
* Receive visitors; Screen and facilitate telephone inquiries;
* Make appointments for supervisor; open and distribute mail; file, make copies and perform other secretarial duties as assigned. Conference and Visit Support/Representational Functions:
* Work with visit control officers to plan and coordinate official conferences and high-level visits;
* Provide administrative and secretarial support to high-level VIPs visiting the host country;
* Coordinate official representational functions (prepare contact/guest lists and invitations and track responses).

Professional Qualifications/Skills:

* Two years as an Office Management Specialist 2 or equivalent experience.
* Must be a US citizen with a valid US passport and possess or obtain/maintain a minimum a SECRET clearance;
* Must be a US citizen between the ages of 20 and 59
* Possess an Associate's Degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience
* Demonstrate a strong command of the English language to include grammar, spelling and punctuation.
* Professional-level speaking ability in a foreign language is welcome, but not a requirement
* Experience of a progressively responsible nature providing a combination of secretarial, administrative assistant or office management components
* Applicants must have a demonstrated proficiency in Microsoft Office Word 2003 as well as other commonly used programs (such as Outlook, Excel and Power Point.)

Additional Qualifying Factors:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. May be subject to a government security investigation and must meet eligibility requirements for access to classified information. Only US citizens are eligible for a security clearance. Must have or be eligible for security clearances. May require occasional travel.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment.
51d ago

Office Specialist 2

State of Oregon
Remote or Portland, OR
Application Deadline:

10/26/2021

Agency:

Psychiatric Security Review Board

Salary Range:

$2,634 - $3,852

Position Type:

Employee

Position Title:

Office Specialist 2

Job Description:

Your New Role!

The Office Specialist is an invaluable member of the PSRB's small, collaborative and dynamic team. In this customer service role, you will provide external partners and the public with general information about the agency, its programs, or processes. You will also support other members of the team through a wide variety of administrative support. For a full review of the position duties and details, please click here.

Primary duties and responsibility of the position include:

* Serve as the front-line contact for customer service and problem-solving for external partners and the general public.

* Manage the agency's general inbox by responding to basic inquiries and ensuring that other incoming information, requests, complaints, questions, or documentation is received, processed, organized or filed in a timely manner.

* Maintain agency inventory, order supplies and submit maintenance or other requests to keep daily operations running as smoothly as possible.

* Maintain physical and electronic filing system of confidential records.

* Maintain and track data using reports, spreadsheets, and databases.

Working Conditions:

* 40-hour work week, Monday-Friday, 8-5.

* Locked office environment in downtown Portland.

* Office-based work is imperative due to paper-based systems; remote work opportunities are limited to inclement weather or emergencies.

* Daily reliable attendance is crucial.

* Workload is driven by statutory and other firm deadlines.

* Job duties require an ability to work both as a team and independently.

* Customer-service role, high interaction with stakeholders and the general public.

* Lift, load, and unload boxes of exhibit files that may weigh 30 lbs.

Oregon Psychiatric Security Review Board

The Psychiatric Security Review Board (PSRB) was created by Oregon Legislature in 1977 to assume jurisdiction of those persons who successfully assert the insanity defense to criminal charge. In the past 40 years, its success has resulted in an expansion of programs serving Oregonians. This includes its jurisdiction over youth who successfully assert the insanity defense; a firearm restoration program for those with a historical mental health adjudication; its jurisdiction over persons who commit severe criminal acts, but who are not competent to stand trial; and the reclassification and relief of registration requirements for those with a sex offender designation who are currently or had previously been under the PSRB due to that designation.

The Board's mission is to protect the public by working with partnering agencies to ensure person under its jurisdiction receive the necessary services and support to reduce the risk of future dangerous behavior using recognized principles of risk assessment, victims' interest and person-centered care.

The PSRB's values are rooted in our legislative mandate to protect the public and we achieve maximum levels of public safety through our values:

* Due Process: Observing individuals' legal rights and adhering to principles of procedural fairness.

* Research: Decision-making and organizational practices driven and influenced by the best available data.

* Recovery: Clients understand and receive treatment for the psychiatric and comorbid conditions that contributed to their past criminal offenses and have opportunities to achieve health, home, purpose, and community.

* Partnership: Promoting active communication and collaboration within and between the systems serving PSRB clients and the community at large.

Benefits of Joining Our Team

You will work with a great group of collaborative, fun-loving people who are dedicated to making Oregon a fantastic place to live, work, and play. This position is with the Oregon Psychiatric Security Review Board, and is located in Portland, Oregon.

Additional benefits include:

* Work/life balance, 10 paid holidays a year, and a competitive benefits package.

* Advancement and learning opportunities that will help grow your career with the State of Oregon.

* Get There - Oregon's easy-to-use carpool matching tool and trip planner.

* Live, work, and play in Portland, Oregon.

What We Are Looking For

A detail oriented and collaborative individual with:

* At least (2) two years of general clerical experience, one year of which included typing, word processing or other experience generating documents; OR

* An Associate's degree; OR

* Graduation from a private school of business with a certificate AND one year of general clerical experience.

The most successful candidates will possess the following skills, background, and experience:

* Demonstration of excellent customer service professional skills.

* Exceptional communication skills (verbal and in writing) with the proven ability to present information clearly, logically, and to the objectives and goals of the agency.

* Knowledge of Oregon's forensic mental health system.

* Ability to actively participate in and contribute to a positive, respectful, and productive work environment.

* Knowledge of Microsoft Office Suite programs or similar word processing, spreadsheet, databases, and Internet applications.

* Experience performing office duties.

* Ability to work independently, anticipate needs, and quickly assess situations.

The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit our policy listed here.

How to Apply

* Current State of Oregon employees (including current temporary, limited-duration, or permanent employees): You must apply through your employee Workday account. At the time of application, please attach your current cover letter and resume.

* External Applicants: Please visit the State of Oregon job opportunities webpage to submit your application for the position, which includes your current cover letter and resume.

After You Apply

* Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.

* Be sure to check both your email and Workday account for updates regarding this recruitment.

Want to Know More? Let Me Help!

* Your candidate profile, cover letter, and résumé are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

* The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

* Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Senior Recruitment Analyst, Amber Ingram, at: amber.ingram@oregon.gov | 503-798-3978

* Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

* Applicants who require VISA sponsorship will not be considered at this time. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

* Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666 NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

* Agency employees are currently working remotely to the fullest extent possible due to the current health crisis. While working remotely, home internet connection and availability is required to perform duties appropriately. Remote working conditions are subject to change as necessary and/or required.

* This announcement is for one, full-time, permanent, unrepresented Office Specialist (Classification: Office Specialist 2) position, and may be extended or used to fill future vacancies based on agency need and approval.

Helpful Links & Resources

Oregon Job Opportunities Webpage | How to Set Job Alerts

Workday Applicant FAQ | What You Need to Know to Get the Job

Pay Equity Information & Resources

The Psychiatric Security Review Board is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Psychiatric Security Review Board, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
New
2d ago

Report Specialist/Office Staff

Greentree Environmental Services Inc.
Remote or Portage, IN
Benefits:Flexible SchedulePart-Time to start Friendly, cooperative office EnvironmentCompetitive wages dependent on experience, with some benefits May occasionally work from home Requirements:Experience in office setting Microsoft Word experience is mandatory Must be able to type at least 40 words per minute Ability to work efficiently with deadlines Necessary skills/traits: Communication, organization, attention to detail, problem-solving, self-motivated, positive and cooperative attitude, ability to work well alone Must be drug-free Job Specifications:Answer phones/customer service General filing and file maintenance Prepare daily paperwork for processing Create reports from provided information Light housekeeping (shared duties) Schedule appointments Collect payment information Assist in preparation for training courses Miscellaneous office-related duties Benefits:Flexible SchedulePart-Time to start Friendly, cooperative office EnvironmentCompetitive wages dependent on experience, with some benefits May occasionally work from home Requirements:Experience in office setting Microsoft Word experience is mandatory Must be able to type at least 40 words per minute Ability to work efficiently with deadlines Necessary skills/traits: Communication, organization, attention to detail, problem-solving, self-motivated, positive and cooperative attitude, ability to work well alone Must be drug-free Job Specifications:Answer phones/customer service General filing and file maintenance Prepare daily paperwork for processing Create reports from provided information Light housekeeping (shared duties) Schedule appointments Collect payment information Assist in preparation for training courses Miscellaneous office-related duties
51d ago

Move Specialist - Office Moving - Woodbridge

JK Moving Services
Woodbridge, VA
Works in collaboration with other crew members to service move projects for office, industrial, museum, laboratory or other assigned move projects including assisting with moving, packing, wrapping, inventory, and transport of goods for commercial customers. Work may involve moving, storage, packing, loading, and transport of office equipment or other industrial equipment for commercial relocation services.
+ High School Diploma or GED equivalent.

+ Must be able to communicate clearly and concisely with other crew members, clients, and move coordinators.

+ Must be reliable and available for dispatch on time and possible with varying work schedules.

+ Must successfully pass a background investigation and pre-employment drug screening.

+ Capable of lifting 80 pounds.

About JK Moving Services

As the largest independent mover in North America, JK delivers superior relocation and logistics services to military service members, government agencies, large corporations, businesses and homeowners around the world....and the list goes on! JK actively seeks dedicated professionals ready to positively impact domestic and global communities.

As a SmartCEO 2016 Corporate Culture Award winner, JK places high standards on the care of its employees. From charitable giving to competitive compensation to fun corporate events, JK invests in each employee's professional and personal growth. This level of commitment sets JK apart from other companies - why not consider joining JK Moving Services today!

JK Benefits

In addition to comprehensive medical, dental, and vision insurance, JK Moving offers:

+ World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)

+ Recruitment and customer referral bonuses

+ Company-paid life insurance and accidental death benefits

+ Voluntary protection programs for employees and their families

+ Service recognition programs

+ Safety & performance bonuses

+ Tuition reimbursement and student loan repayment assistance

+ Discounted membership @ Gold's Gyms (corporate locations) nationwide

+ Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families

+ Medical and Dependent Care Flexible Spending Accounts (FSAs)

+ Health Savings Account (HSA) with employer matching contribution

Equal Opportunity/Affirmative Action Employer

ID: 2019-2178

External Company URL: www.jkmoving.com

Street: 3310 Noble Pond Way

Type: Regular Full-Time, Regular Part-Time
60d+ ago

Office Management Specialist

All Native Group
Washington, DC
Washington, DC, USA

Req #3599

Wednesday, April 7, 2021

**Summary**

These positions reside in The Bureau of Intelligence and Research (INR), a bureau of the Department of State and a member of the Intelligence Community (IC). Each office has its own unique OMS needs.

The OMS in these positions will be managed by the Office of the Executive Director and provide support to INR offices as assigned. The OMS will be expected to deliver overall office management support to the Director and staff of the INR element to which they are assigned and provide support general business operations of the organization. This will include administrative and business management support to include general office management, screening visitors, mail distribution, maintaining official records, travel coordination, escorting, ordering office supplies, answering telephones, managing the Director's office calendars and contact lists, time and attendance processing and tracking office correspondence through to completion.

Due to the nature of the mission of The Bureau of Intelligence and Research (INR) OMS's mission, individuals on this task will be expected and required to exercise discretion and use independent judgement in handling sensitive materials and information and to that extent the customer intends to provide additional training in this area once the OMS's are on board. Due to the specific nature of the work, professionalism and reliability are also very important.

**Essential Functions**

• Provide overall office management support to the Director and staff to which they are assigned and support the general business operations of the organization.

• Receives visitors and telephone calls; determines the nature of the visit/call; determines which visits and calls can be handled personally and whether referral to the supervisor or other staff is required. The contractor is authorized to give out routine and/or special information to visitors/callers upon determining clearance level.

• The work is usually performed in an office setting inside a Sensitive Compartmented Information Facility (SCIF). The contractor maintains a secure office environment and escorts visitors in accordance with security procedures.

• Maintains the daily calendar and schedules the activities of the staff. The contractor independently establishes priorities, appointments, meetings, or representation by subordinates. Advises the supervisor of appointments and other commitments that might have a bearing on future decisions.

• Plans for meetings and conferences including location and time, informs all participants of arrangements and provides background information to them as required. Maintains a list of all participants. The contractor takes notes and reports action taken to appropriate staff members, then follows up to ensure necessary action is completed.

• Controls all correspondence; receives incoming classified and unclassified mail, and determines whether correspondence ought to be brought to the attention of the Director, referred to appropriate staff, or handled personally.

• Reviews correspondence and documents prepared for the Director's signature for conformance with policy and regulations, as well as for correct grammar and format; obtains clearances, referenced materials, and background information as required; composes non-technical, routine correspondence on own initiative as necessary.

• Plans for travel of the Director and staff, including scheduling of all appointments, securing travel and hotel reservations, passports, visas, and travel advances; Submits travel authorizations for approval in E2 for office Director and staff. Prepares and submits vouchers from travel diaries and notes upon their return.

• Serves as liaison for the Director, staff, and other offices in the Bureau and the Department; ensures the staff is informed of the Director's plans and commitments; tracks issues and papers assigned to staff members and informs Director of status; informs staff members of the Director's instructions and requests.

• Establishes and maintains the Director's personal files; searches for difficult-to-obtain information; compiles data; summarizes information relevant to a issue; archives classified files according to established procedures.

• Prepares letters, reports, office instructions, etc., from rough draft or general outline presented by the supervisor. The contractor is responsible for the correct spelling, punctuation, grammar, and format of completed work.

• Performs additional assignments, studies, and special projects at the direction of the supervisor.

• The incumbent may be assigned to provide similar administrative support services to other offices within the Bureau should the need arise.

• Plans and coordinates a variety of service functions essential to the orderly and efficient operation of assigned office activities in the areas of procurement, conference planning, and prepares travel budget estimates and justifications of purchases.

• Compliance with laws, directives, and regulations.

**Specialized Requirements**



Knowledge of software packages MICROSOFT OFFICE, OUTLOOK, EXCEL, WORD, POWERPOINT and ACCESS



Knowledge of various automated management systems and software packages, including the Department's ARIBA/ILMS and E2 systems



Familiarity with Department manuals, circulars, instruction, and directives

**Competencies**



Excellent communication, administrative and management skills.



Excellent organizational skills and attention to detail.



Excellent interpersonal skills managers, and customer support.



Strong analytical and problem-solving skills.

**Supervisory Responsibility**

None required for this position

**Work Environment**

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



Must be able to remain in a stationary position 75% of the time.



Occasionally moves about inside the office to access file cabinets, office machinery, etc.



Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.



Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.



Frequently moves standard office equipment up to 25 pounds.



Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

**Position Type/Expected Hours of Work**



This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.



Exact work schedules, including workdays and hours, will be determined with the office assigned and/or the Government Technical Manager.



Contractor will be expected to integrate schedules with existing government staff to ensure full coverage of these functions on a daily basis (Monday - Friday).

**Travel**

No travel required

**Experience**



Previous OMS experience within the US Department of State or equivalent federal or government agency is highly desired.



At least five (5) years of experience working in a administrative function.



Experience working with travel and associated processes is preferred.



Knowledge of DoS travel procedures and systems is highly preferred.

**Education**



Bachelor's degree preferred.

**Security Clearance**

Top Secret/SCI required

**AAP/EEO Statement**

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

\#LI-SF1

**Other details**

+ Job Family Administrative and facilities Services

+ Pay Type Hourly

Apply Now

+ Washington, DC, USA
60d+ ago

Office Management Specialist

Ho Chunk
Washington, DC
These positions reside in The Bureau of Intelligence and Research (INR), a bureau of the Department of State and a member of the Intelligence Community (IC). Each office has its own unique OMS needs.

The OMS in these positions will be managed by the Office of the Executive Director and provide support to INR offices as assigned. The OMS will be expected to deliver overall office management support to the Director and staff of the INR element to which they are assigned and provide support general business operations of the organization. This will include administrative and business management support to include general office management, screening visitors, mail distribution, maintaining official records, travel coordination, escorting, ordering office supplies, answering telephones, managing the Director's office calendars and contact lists, time and attendance processing and tracking office correspondence through to completion.

Due to the nature of the mission of The Bureau of Intelligence and Research (INR) OMS's mission, individuals on this task will be expected and required to exercise discretion and use independent judgement in handling sensitive materials and information and to that extent the customer intends to provide additional training in this area once the OMS's are on board. Due to the specific nature of the work, professionalism and reliability are also very important.
Essential Functions

* Provide overall office management support to the Director and staff to which they are assigned and support the general business operations of the organization.
* Receives visitors and telephone calls; determines the nature of the visit/call; determines which visits and calls can be handled personally and whether referral to the supervisor or other staff is required. The contractor is authorized to give out routine and/or special information to visitors/callers upon determining clearance level.
* The work is usually performed in an office setting inside a Sensitive Compartmented Information Facility (SCIF). The contractor maintains a secure office environment and escorts visitors in accordance with security procedures.
* Maintains the daily calendar and schedules the activities of the staff. The contractor independently establishes priorities, appointments, meetings, or representation by subordinates. Advises the supervisor of appointments and other commitments that might have a bearing on future decisions.
* Plans for meetings and conferences including location and time, informs all participants of arrangements and provides background information to them as required. Maintains a list of all participants. The contractor takes notes and reports action taken to appropriate staff members, then follows up to ensure necessary action is completed.
* Controls all correspondence; receives incoming classified and unclassified mail, and determines whether correspondence ought to be brought to the attention of the Director, referred to appropriate staff, or handled personally.
* Reviews correspondence and documents prepared for the Director's signature for conformance with policy and regulations, as well as for correct grammar and format; obtains clearances, referenced materials, and background information as required; composes non-technical, routine correspondence on own initiative as necessary.
* Plans for travel of the Director and staff, including scheduling of all appointments, securing travel and hotel reservations, passports, visas, and travel advances; Submits travel authorizations for approval in E2 for office Director and staff. Prepares and submits vouchers from travel diaries and notes upon their return.
* Serves as liaison for the Director, staff, and other offices in the Bureau and the Department; ensures the staff is informed of the Director's plans and commitments; tracks issues and papers assigned to staff members and informs Director of status; informs staff members of the Director's instructions and requests.
* Establishes and maintains the Director's personal files; searches for difficult-to-obtain information; compiles data; summarizes information relevant to a issue; archives classified files according to established procedures.
* Prepares letters, reports, office instructions, etc., from rough draft or general outline presented by the supervisor. The contractor is responsible for the correct spelling, punctuation, grammar, and format of completed work.
* Performs additional assignments, studies, and special projects at the direction of the supervisor.
* The incumbent may be assigned to provide similar administrative support services to other offices within the Bureau should the need arise.
* Plans and coordinates a variety of service functions essential to the orderly and efficient operation of assigned office activities in the areas of procurement, conference planning, and prepares travel budget estimates and justifications of purchases.
* Compliance with laws, directives, and regulations.

Specialized Requirements

* Knowledge of software packages MICROSOFT OFFICE, OUTLOOK, EXCEL, WORD, POWERPOINT and ACCESS
* Knowledge of various automated management systems and software packages, including the Department's ARIBA/ILMS and E2 systems
* Familiarity with Department manuals, circulars, instruction, and directives

Competencies

* Excellent communication, administrative and management skills.
* Excellent organizational skills and attention to detail.
* Excellent interpersonal skills managers, and customer support.
* Strong analytical and problem-solving skills.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* Must be able to remain in a stationary position 75% of the time.
* Occasionally moves about inside the office to access file cabinets, office machinery, etc.
* Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
* Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
* Frequently moves standard office equipment up to 25 pounds.
* Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

* This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
* Exact work schedules, including workdays and hours, will be determined with the office assigned and/or the Government Technical Manager.
* Contractor will be expected to integrate schedules with existing government staff to ensure full coverage of these functions on a daily basis (Monday - Friday).

Travel

No travel required

Experience

* Previous OMS experience within the US Department of State or equivalent federal or government agency is highly desired.
* At least five (5) years of experience working in a administrative function.
* Experience working with travel and associated processes is preferred.
* Knowledge of DoS travel procedures and systems is highly preferred.

Education

* Bachelor's degree preferred.

Security Clearance

Top Secret/SCI required

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

#LI-SF1

Other details

* Job Family Administrative and facilities Services
* Pay Type Hourly

Apply Now

* Washington, DC, USA
60d+ ago

Move Specialist - Office Moving (Gaithersburg)

JK Moving Services
Gaithersburg, MD
Works in collaboration with other crew members to service move projects for office, industrial, museum, laboratory or other assigned move projects including assisting with moving, packing, wrapping, inventory, and transport of goods for commercial customers. Work may involve moving, storage, packing, loading, and transport of office equipment or other industrial equipment for commercial relocation services.
+ High School Diploma or GED equivalent.

+ Must be able to communicate clearly and concisely with other crew members, clients, and move coordinators.

+ Must be reliable and available for dispatch on time and possible with varying work schedules.

+ Must successfully pass a background investigation and pre-employment drug screening.

+ Capable of lifting 80 pounds.

About JK Moving Services

As the largest independent mover in North America, JK delivers superior relocation and logistics services to military service members, government agencies, large corporations, businesses and homeowners around the world....and the list goes on! JK actively seeks dedicated professionals ready to positively impact domestic and global communities.

As a SmartCEO 2016 Corporate Culture Award winner, JK places high standards on the care of its employees. From charitable giving to competitive compensation to fun corporate events, JK invests in each employee's professional and personal growth. This level of commitment sets JK apart from other companies - why not consider joining JK Moving Services today!

JK Benefits

In addition to comprehensive medical, dental, and vision insurance, JK Moving offers:

+ World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)

+ Recruitment and customer referral bonuses

+ Company-paid life insurance and accidental death benefits

+ Voluntary protection programs for employees and their families

+ Service recognition programs

+ Safety & performance bonuses

+ Tuition reimbursement and student loan repayment assistance

+ Discounted membership @ Gold's Gyms (corporate locations) nationwide

+ Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families

+ Medical and Dependent Care Flexible Spending Accounts (FSAs)

+ Health Savings Account (HSA) with employer matching contribution

Equal Opportunity/Affirmative Action Employer

ID: 2019-2179

External Company URL: www.jkmoving.com

Street: 7561 Lindbergh Dr.

Type: Regular Full-Time, Regular Part-Time
60d+ ago

Office Support Specialist

Anoka County, Mn
Remote or Anoka, MN
THE POSITION Benefits Supplemental Questions

Making the Human Services system work better for everyone is exactly what motivates the Economic Assistance team. Every question answered, resource recommended, and family supported is driven by a commitment to helping individuals understand their options and get the support they need.

The Anoka County Economic Assistance team currently has an opening for an Office Support Specialist. In this position, you will play a vital role in supporting Economic Assistance by representing the department as the first point of contact. As an Office Support Specialist in Economic Assistance, you will have the opportunity to assist members of the community as the initial connection to resources and programs, paperwork and applications, questions related to healthcare and more via the reception desk and MNSure Service Center. If you are looking for a career in which you can serve the public and make a difference, we encourage you to apply today!

This full-time, non-exempt, benefit-eligible position is located at the Blaine Human Service Center. Remote work opportunities may be available.

Why join Anoka County?

* 24 days of paid Flexible Time Off and 11 paid holidays.
* Comprehensive insurance including medical, dental, vision and more.
* Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
* Advancement/professional development opportunities.
* Pension plan and other retirement investment options.

Learn more about our robust benefits package by going to our website. www.anokacounty.us/benefits

EXAMPLES OF ESSENTIAL DUTIES (ILLUSTRATIVE ONLY): Duties and Responsibilities

These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Office Support Specialist.

* Answers complex questions, either on the phone or in person, including program information, eligibility requirements, and how to apply for benefits.
* Directs the public when applying for public assistance including the Supplemental Nutrition Assistance Program (SNAP), cash assistance, emergency programs and health insurance, including MNSure.
* Assists current recipients with inquiries regarding their case, program information, problem solving, and ongoing case management.
* Assists the public in applying for healthcare through the MNSure website.
* Provides appropriate information or determines the appropriate staff, agency, or department referral.
* Works with the language line and interpreter services.
* Assigns and checks in appointments, creates documents, and provides additional support to staff utilizing various formats of technology.
* Sets up and maintains electronic case files.
* Scans, imports, and indexes documents that are received by the agency, in person, fax, mail, email, or drop box.
* Assists the public with the completion of paperwork.
* Completes other duties as assigned.

REQUIREMENTS: Minimum Qualifications (Required)

* High school diploma or equivalent education.
* Two years (2,080 annual hours) of full-time related office support or customer service experience answering a multi-line telephone or providing in-person assistance.
* Successfully pass a criminal history background check.

Preferred Qualifications

* Associate degree or higher in a human services related field.
* One or more years of experience working in a call center or in reception.
* One or more years of experience assisting the public with healthcare, social security, unemployment, or public assistance programs.
* Paid work experience with MAXIS, MMIS, and MNSure.
* Experience working in a social service/human services agency, or closely related field.
* Call Center Customer Service Professional Certificate.

Knowledge, Skills, and Abilities needed

* Ability to provide proficient customer service skills both in person and over the phone while managing a large volume of inquiries.
* Ability to effectively and professionally community and interact with the public that have diverse life experiences.
* Ability to accurately maintain electronic filing systems and systematic records and manage multiple computer programs and databases.
* Ability to remain calm, objective, and professional while working under stressful conditions and ability to de-escalate difficult situations when problems arise.
* Ability to maintain confidentiality and to comply with federal, state, and county rules and regulations.
* Strong analytical and problem-solving skills.
* Ability to display sensitivity to client needs for resources on health-related issues.
* Ability to maintain flexibility in accepting assignments of various support tasks in a frequently changing work environment.
* Ability to work independently, as well as on a team, collaborate with a diverse group, and stay organized while prioritizing multiple tasks and deadlines.
* Ability to lift and carry supplies and equipment up to 25 pounds.

Work Environment

* Work is primarily completed in a cubicle, open office setting. Remote work opportunities may be available.

GRADE LEVEL: Salary

Anoka County Salary Schedule. Grade A008.

Normal hiring rate: $16.56 to $17.06 per hour ($34,444 to $35,484 annually).

2021 full salary range: $16.56 to $27.37 per hour ($34,444 to $56,929 annually).

Upon successful completion of an initial hire probationary period, employees will be reviewed for a potential pay increase, and reviewed at least annually thereafter.

Hours

Full-time; 40 hours per pay week.

Work schedule is primarily Monday through Friday, 8 a.m. to 4:30 p.m.

Schedule may vary based on business needs and at supervisor discretion.

Selection Process

The examination/selection process for this classification will consist of a review of your training and experience from the application materials submitted. The most qualified candidates will be invited for an oral exam and/or interview. Oral exams will tentatively take place on October 28th and October 29th, 2021.

Include responses to all supplemental questions with your application no later than 4:30 p.m. on the closing date of the position. A complete application is required for you to be considered. Resume and cover letter submissions are optional and cannot be used in lieu of the application

Additional Information

Our team of nearly 2,000 employees is united by a common mission to preserve the public's trust. We do this by bringing our very best to work every day and serving Anoka County's 345,000 citizens in a respectful, innovative and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Apply today to join our team.

If you are requesting an exam accommodation, would like to submit Veterans' Preference information or have any other questions regarding this job posting, please call the Anoka County Employee Relations Department at 763-324-4300 and reference the posting title and number.

Have a question about the hiring process? Please visit: www.anokacounty.us/er-faq
11d ago

HRPP Office Support Specialist

University of Minnesota
Remote
Working Conditions:

The Office of the Vice President for Research (OVPR) and HRPP endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote.

During our "pilot" phase, this position has been designated as Profile 3. Profile 3 is expected to work remotely more than 50% of the time. Your dedicated office space will be in your remote work location. HRPP management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Description:

Executive Office and Administrative Specialists provide customer support to the UMN research community through their knowledge of the ETHOS submission system, HRPP Toolkit and business practices. They also provide operational support to the HRPP office. This role triages and assigns submissions in the ETHOS system to IRB analysts; processes personnel updates and study closures in ETHOS; supports senior HRPP staff with scheduling meetings and managing calendars; assists in financial management; attends and takes notes at regular meetings; and is assigned to varied projects as determined by needs of the HRPP office.

Typical Tasks:

Typical daily tasks may vary on a given day depending on whether one is working onsite or remotely. While most tasks can be accomplished remotely, some are better served by onsite support.

Customer Support - 25%
• Answers phones and emails from the research community. Greets HRPP visitors and members. Maintains familiarity with business operations of HRPP/IRB, as well as applicable federal regulations for various research areas to answer or triage questions.
o Provides expert level guidance on navigating ETHOS submission system
o Guides researchers to forms and resources on the IRB website, and when appropriate, advises on which forms to submit to the IRB
IRB Triage and Review - 15%
• Triage new submissions, assigning either to analysts or to oneself, depending on complexity of review.
• Reviews and approves basic submissions with clearly defined criteria for approval, such as study closures and study team member information

Office Support - 30%
• General office support, including:
o Setting up and breaking down IRB/HRPP meetings
o Providing onsite tech support for IRB members during meetings
o Taking notes at HRPP Meetings, including IRB Chairs Meeting, HRPP Advisory Committee Meeting, and HRPP Staff Meeting
o Updating IRB member attendance using Google Sheets and reporting tools
o Quality Assurance projects to ensure accuracy and completeness of data in ETHOS (i.e. ensuring PIs submit responses and study closures in a timely manner).
o Handles complex scheduling requests for senior staff, including meetings with Deans, department heads, and researchers from outside the University
o Plans and prioritizes meetings
o Provides other support as assigned by HRPP senior staff
o Assist with member and roster management as needed

Other Projects - 10%
• Participate in additional projects, as assigned

Lead support in certain areas of expertise or need:
In addition to their general responsibilities, Executive Office and Administrative Specialists may have a specialized or dedicated role to provide lead support in certain areas of expertise or need. This position focuses on finance and Enterprise Financial System (EFS) support for the office.

EFS Support - 20%
• Assists with HRPP Office financial management. Routine work includes:
o Reconciling PCard purchases
o Orders supplies
o Pays vendors
o Determines which studies qualify to pay an IRB review fee and works with study teams to ensure payment
o Prepares and submits journal vouches to collect IRB service fee
o Assists with paying unaffiliated IRB members
• Occasional, as needed support includes:
o Establishes vendors
o Completing paperwork to establish contracts for professional services

Qualifications

Required Qualifications:

• High school diploma/GED and four years or related office experience. Training/educating may be substituted for some years of the experience.

Preferred Qualifications:

• Familiarity with the IRB regulations.
• Experience with ETHOS IRB Submission system, Microsoft Office, and Adobe Acrobat Pro.
• Experience with and access to EFS.
• Experience providing customer service in person, via phone, email, and Zoom.

About the Department

The mission of the University of Minnesota is deeply connected to the conduct of research. It is of critical importance to the reputation and future of this institution that we remain committed to the highest standards of research integrity in all work conducted in our institution.

The Human Research Protection Program (HRPP) provides support to the Institutional Review Board (IRB). Committee members and staff review all human subjects research conducted by University faculty, staff and students. HRPP also provides support to the research community to ensure ethical standards are met and that research complies with federal, state, local and University of Minnesota regulations.

The IRB reviews human subjects' research projects, working with investigators to ensure adequate protection and informed, uncoerced consent.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

T he University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

HRPP is committed to the University's goal of creating a positive and inclusive campus climate by advancing equity and diversity.

Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
26d ago

Office Services Specialist

Systems Planning and Analysis, Inc.
Lorton, VA
14d ago

Retail Office Associate

Bob's Discount Furniture
Fairfax, VA
New
3d ago

Retail Office Associate

Bobs Discount Furniture
Fairfax, VA
Opens new tabopen new tab
New
1d ago
Opens new tabopen new tab

Office Support Specialist (Part-Time)

Focused Cyber, LLC
Triangle, VA
Easy Apply
60d+ ago

Management Support Specialist - Office of the Inspector General (OIG)

Washington Suburban Sanitary Commission (WSSC)
Laurel, MD
8d ago

Float Front Office Associate

CDI
Fairfax, VA
17d ago

Legal Office Receptionist & Hospitality

Ricoh Americas Corporation
Reston, VA
60d+ ago

Middle Office Associate

Natwest Markets
Remote or Stamford, CT
60d+ ago

HSPD-12 Support Office Specialist

Advantage SCI
Washington, DC
60d+ ago

Medical Office Associate

Physicians Committee for Responsible Medicine
Washington, DC
9d ago

Front Office Specialist

Clarkson Eyecare
Sterling, VA
New
4d ago

Front Office Specialist Medical Sterling, VA

Concentra
Sterling, VA
36d ago

Office Administrator / Office and Administrative Specialist Intermediate

Minnesota Department of Human Services
Remote
Easy Apply
39d ago

Medical Office Specialist PRN

HCA
Dulles Town Center, VA
17d ago

Principal Office & Admin Specialist, Wilkin County

University of Minnesota
Remote
Easy Apply
60d+ ago

USAID/AFR Front Office Administrative Specialist

Zemitek
Washington, DC
New
Easy Apply
25m ago

Security Specialist/Special Security Office (SSO)

Dynology
Herndon, VA
15d ago

Front Desk role TS/SCI w/ Poly Required

NES Associates
Reston, VA
New
4d ago

Business Office Associate

Carmax
Sterling, VA
Opens new tabopen new tab
New
1d ago
Opens new tabopen new tab

Office Clerk - Remote Opportunity

Kelly Services
Remote or San Juan, PR
New
3d ago

Systems Integrator Technical Specialist (Front Office SI)

Peraton
Chantilly, VA
25d ago

USAID/AFR Front Office Administrative Specialist

Zemitek, LLC
Washington, DC
Easy Apply
14d ago

Office Coordinator - Radiology

HCA, Hospital Corporation of America
Dulles Town Center, VA
28d ago

Front Office Administrator (Full Performance)

Leidos
Reston, VA
New
5d ago

Office Worker

SPS Consulting, LLC
Silver Spring, MD
Opens new tabopen new tab
New
3d ago
Opens new tabopen new tab

Licensing Specialist, (Compliance Specialist 2) Tualatin Field Office

State of Oregon
Remote or Portland, OR
New
Easy Apply
2d ago

Sr Specialist, Pharmacovigilance, QPPV Office

Emergent Biosolutions
Gaithersburg, MD
13d ago

Office Services Coordinator

Legalzoom
Remote or Austin, TX
27d ago

Front Office Support Staff

Kord Technologies
Chantilly, VA
35d ago

Office Assistant

Concert Tech Corporation
Leesburg, VA
33d ago

Average Salary For an Office Specialist

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Office Specialist is $31,187 per year or $15 per hour. The highest paying Office Specialist jobs have a salary over $44,000 per year while the lowest paying Office Specialist jobs pay $21,000 per year

Average Office Specialist Salary
$31,000 yearly
$15 hourly
Updated October 23, 2021
21000
10 %
31000
Median
44000
90 %

Highest Paying Cities For Office Specialist

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
San Mateo, CA
$43,008
$20.68
Hartford, CT
$38,790
$18.65
Jersey City, NJ
$37,967
$18.25
New York, NY
$37,332
$17.95
Carson City, NV
$36,467
$17.53
Chicago, IL
$36,409
$17.50

5 Common Career Paths For an Office Specialist

Office Administrator

Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

Certified Nursing Assistant

A certified nursing assistant generally assists patients in their healthcare needs and medical procedures. They support patients in their daily activities by monitoring patients' temperature and food intake, ensuring the cleanliness of the patient's room, and keeping documentation of patients' conditions for reference of nurses and doctors. A certified nursing assistant should also communicate with patients' families and provide updates as often as needed. It is also important that a nursing assistant is patient and compassionate enough to attend to direct patient needs, which could get demanding or challenging at times.

Assistant

An assistant intern is responsible for facilitating administrative and clerical tasks as assigned by the management. Assistant interns' duties include keeping records of meetings, receiving calls and handling customer inquiries, assisting on writing reports and data entry processing, cooperating and providing support for business events, and adhering to company policies and regulatory procedures. Successful assistant interns must have excellent time-management, multi-tasking, and communication skills. They must be a team player and fast-learner to handle various tasks in the corporate industry.

Substitute Teacher

Substitute teachers are responsible for filling in the role of regular teachers who will not be able to come to school. They may be engaged short-term or long-term, depending on the need. Substitute teachers should have a deep understanding of the topics that are related to the subject matter and are appropriate to the learning level of the student. They should be able to advance the lessons while the regular teacher is unavailable. At times, they are required to create their own lesson plans. Substitute teachers should have the skills of regular teachers. They should also be flexible and adaptable.

Accounting Clerk

Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored. They validate records and check whether these are updated. They also sort through documents to ensure that they are in their proper storage bins. Aside from document handling, they also help with creating and validating financial statements and bookkeeping. As such, accounting clerks should have a strong background in accounting to manage their tasks better.

Illustrated Career Paths For an Office Specialist