Office support assistant job description

Every member of the Team & Family at KIPP Texas Public Schools plays a critical role in ensuring our students have the skills and confidence to pursue the paths they choose - college, career and beyond. Our educators are passionate advocates for their students and their families, working tirelessly to ensure that our students have access to opportunity. In our classrooms and across the KIPP family we embrace, honor and celebrate our differences across several characteristics that construct our unique identities in our little and big KIPPsters. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our families and KIPPsters.
Responsibilities

Assist in establishing a collaborative working relationship with administrators, faculty, parents and others at the designated school site to help implement Restorative Discipline.

Organize in-school student reflective programs to promote Restorative Discipline.

Together with the responsible site administrator, develop and implement a referral system for Restorative interventions for youth involved in school discipline matters including a protocol for screening to determine the appropriateness of cases for referral to restorative practices.

Prepare progress notes and maintain participant files for each restorative process

Facilitate Restorative Conferences and Circles and conduct intake assessments. prepare participants, send confirmation notices, facilitate process, develop agreed-upon plan, and conduct follow-up to ensure all agreements are upheld.

Prepare written reports and enter data into database on an ongoing basis, to be completed by the end of the month.

Review and maintain familiarity with staff policies and procedures and pertinent documents related to education codes, parent guides and other disciplinary processes.

Providing feedback and problem solving with teachers to strengthen relationships and classroom culture.

Develop a scope and sequence for lesson plans based on Positive Culture building and Conflict Resolution and teach them during in-school reflection.

Other duties as assigned.

The Sponsored Programs Assistant is a part-time, temporary position working approximately 20 hours per week and will perform a variety of administrative duties that support the Proposals and Awards team within Sponsored Programs Administration (SPA).

Sponsored Programs Administration at Vanderbilt University is a central pre-award, non-financial post- award office responsible for the review, approval, and submission of grant and contract proposals to government and non-profit sponsors. SPA supports and advocates the University's mission through leadership and expertise ensuring compliance with relevant regulations. SPA also negotiates awards and contracts on behalf of the University and issues outgoing subawards under Vanderbilt agreements. SPA serves as a central resource providing guidance and stewardship by supporting the entire research community. SPA values and promotes integrity, innovation, knowledge, collaboration, and effectiveness.
Duties and Responsibilities

* Regularly monitor award files in the Vanderbilt Electronic Research Administration (VERA) system and follow up with departmental personnel and faculty on outstanding award modification requests, active ancillary review requests, and other award requirements as assigned to ensure that award requirements are met
* Utilize a high level of professional customer service and helpful demeanor when interacting with all stakeholders
* Regularly update the VERA system with notes and comments detailing the status of follow-ups on award modification requests, active ancillary review requests, and other award requirements as assigned
* Enter budget updates resulting from award modifications into the VERA system

Qualifications

* A high school diploma is required
* Ability to learn new systems quickly
* Strong interpersonal and communication skills
* High level of attention to detail
* Competency with computers, including the Microsoft Office suite
* Administrative experience within a professional environment; administrative experience within a university or other research-intensive environment is preferred

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:
The University of Central Florida Counseling and Psychological Services department is hiring an OPS Office Support Assistant to join their team.

Responsibilities:
The duties and responsibilities of this position include:

• Serve as the first contact for Counseling and Psychological Services clientele and the campus community at large.
• Electronically check-in arriving clients, process all initial electronic client data; as well as follow-up contact as needed and/or assigned; schedule/reschedule appointments.
• Assist clients with electronic check-in processes and procedures.
• Observe client behaviors and report to Counselor anything of significance.
• Work effectively with individuals from diverse cultures, sexual orientations, genders, age, with psychological problems.
• Provide primary telephone coverage; assess nature of client calls; determine if immediate assistance by a counselor is indicated; create a professional image of CAPS through responsive, respectful telephone behaviors.
• Follow established CAPS opening and closing protocol.
• Provide support to professional staff and CAPS projects as requested in a timely manner.
• Perform other duties as assigned

Minimum Qualifications :
High School Diploma or equivalent and 0+ years of relevant experience.

Preferred Qualifications :

• Ability to multi-task in a fast pace working environment
• Ability to manage high call volume while performing other front desk duties
• Ability to maintain boundaries as related to confidentiality
• Self-starter and ability to quickly learn new policies and procedures; and computer software programs
• Ability to prioritize assigned projects.

Are Benefits Important to You?
State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.OPS positions are not entitled to paid time off.

Who Are We?
Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department
Student Development and Enrollment Services (SDES) - Counseling Center - OPS
Hours of Work
Full time
Work Schedule
8-5pm or 8:30-5:30
Type of Appointment
Regular
Hourly Rate
$15.00 to Negotiable
Benefits Eligibility
State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.OPS positions are not entitled to paid time off.

Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed athttp//www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.