Payroll Specialist jobs at OneDigital

- 12 jobs

Payroll Specialist (Part-Time) - Hybrid (Cleveland, OH or Philadelphia, PA)
Onedigital Health and Benefits 3.2
Payroll specialist job at OneDigital
Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves. We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits. Must be eligible to work in the United States without the need for work visa or residency sponsorship. Our Newest Opportunity: Summary: The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement. Essential Duties and Responsibilities (include but are not limited to): Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments. Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos. Will play a crucial role in system conversions and implementations related to payroll and time and attendance. This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred. Demonstrated ability to improve processes and diagnose problems Prepare manual payments when required Ensure compliance with federal, state and local wage and hour laws Review timesheets and time off requests and address any discrepancies Ensure timely and precise submission, conducting thorough verification for compliance Proactively address discrepancies to uphold program integrity Identify areas for improvement in payroll and benefits processes and recommend best practices Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization Ensure that tax setups are compliant and updated with employee changes Complete monthly and quarterly audits (401k, benefits, payroll, etc.) Review paper mail items, update relevant information as needed, and forward to appropriate teams as required Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service Other responsibilities, initiatives and projects as required Qualifications, Skills and Requirements: Working knowledge of payroll processing, taxes, compliance, and auditing Demonstrated ability to improve processes and diagnose problems Experience with Microsoft Office (Word, Excel and PowerPoint) Experience in providing quality customer service required Education, Training and Experience: 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions Bachelor's degree in human resources or related field preferred The typical base pay range for this role nationwide is $30 to $35 per hour. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts. To learn more, visit: ************************** OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here. Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francsico City of Los Angeles County of Los Angeles Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington. In short, we believe in hiring the most qualified applicant for the position, regardless of background. If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow. Thank you for your interest in joining the OneDigital team!
$30-35 hourly Auto-Apply 38d ago
Payroll Tax Specialist
Onedigital Health and Benefits 3.2
Payroll specialist job at OneDigital
Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves. We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits. Must be eligible to work in the United States without the need for work visa or residency sponsorship. Our Newest Opportunity: Position Summary The Payroll Tax Specialist is responsible for ensuring accurate and timely payroll tax compliance across multiple jurisdictions. This role requires a highly analytical, detail-oriented professional who thrives in a fast-paced environment and demonstrates exceptional problem-solving skills. The ideal candidate will manage tax filings, reconcile payroll data, and provide expert guidance to clients and internal teams while maintaining strong relationships with tax agencies. This is a full-time, hybrid position based at our office in Rockwall, TX or St. Petersburg, FL Key Responsibilities Support junior staff and offshore tax team members with payroll tax processes. Prepare, balance, and file quarterly Federal, State, and Local payroll tax returns across all jurisdictions. Submit amended reports and filings as required. Communicate frequently with clients and tax agencies to resolve tax notices and inquiries. Reconcile payroll tax data between Payroll System and Tax Software to ensure accuracy. Verify client billing for payroll taxes and resolve discrepancies. Coordinate year-end activities, including W-2 distribution and annual reconciliations. File annual reconciliations and W-2s with appropriate tax agencies. Provide outstanding tax service support by researching and responding to client inquiries. Offer payroll tax guidance to clients and internal stakeholders. Review and maintain tax rate changes in Payroll and Tax Systems. Validate tax setup information in Payroll and Tax Systems for accuracy. Ensure all necessary Power of Attorney documents are signed and filed for clients. Apply for new tax accounts as needed. Perform other duties aligned with the objectives of the role and organizational goals. Required Qualifications A Bachelor's Degree in related field, or equivalent years of experience. 2+yrs of payroll experience. Strong knowledge of payroll tax processing rules and regulations. Ability to manage multiple priorities and meet strict deadlines. Excellent communication skills, both written and verbal. Strong customer service orientation and problem-solving skills. Comfortable interacting with tax agencies and clients. Preferred Qualifications Certified Payroll Professional (CPP) designation. Experience with MasterTax software (preferred). Familiarity with Prism, MasterTax, and iSolved products. Advanced Excel skills, including pivot tables. Skills & Competencies Highly analytical with exceptional attention to detail. Strong organizational and time management skills. Ability to adapt quickly to changing business needs. Collaborative team player with a proactive approach. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts. To learn more, visit: ************************** OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here. Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francsico City of Los Angeles County of Los Angeles Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington. In short, we believe in hiring the most qualified applicant for the position, regardless of background. If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow. Thank you for your interest in joining the OneDigital team!
$55k-84k yearly est. Auto-Apply 46d ago
Payroll Clerk
Confie 4.5
Huntington Beach, CA jobs
Pay Range: $19.00 - $21.00 / Hour Our Perks: Generous PTO plans, sick pay and health benefits Annual bonus based on employment standing* Work from home and hybrid model employment Confie Enablement Fund/ Scholarship Program I-Care Recognition Program Corporate Social Responsibility Program Diversity, Equity and Inclusion Initiatives Confie Hub and Discount Programs (Gym Membership) Purpose Accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees Essential Duties & Responsibilities Maintains payroll information by collecting, calculating, and entering data Maintains employee confidence and protects payroll operations by keeping information confidential Maintains payroll operations by following polices and procedures; reporting needed changes Contributes to team effort by accomplishing related results as needed Provides payroll information by answering questions and requests Collect and summarize timekeeping information Calculate commissions Process garnishment requests Process and close periodic payrolls Print and issue paychecks Process direct deposit payments Process pay card payments Qualifications & Education Requirements High school diploma or equivalent Attention to detail 1 - 2 years of experience in Human Resources/payroll processing and working with relevant software systems; UltiPro preferred. Working knowledge of Microsoft Excel and Office. Ability to work independently in a time sensitive environment. Preferred Skills Insurance industry experience Multi-state payroll experience Excellent communication skills (written and oral) Abillity to work in a team oriented environment Knowledge of wage withholding orders and garnishments Strong numerical skills Must possess sound decision making skills and multi-task while working in an environment of stress with specific deadlines Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice As permitted by applicable law and from time-to-time, Confie may use a computer system that has elements of artificial intelligence to help make decisions about your employment, including recruitment, hiring, renewal of employment, or the terms and conditions of your employment. Employees with questions about Confie's use of these computer systems should contact Human Resources at ****************************
$19-21 hourly Easy Apply 53d ago
Mgr Payroll - 001582
Excellus BCBS 4.7
Rochester, NY jobs
This role is responsible for leading and managing all aspects of the payroll process within the organization. The Manager drives process execution to ensure effective and efficient service delivery through timely and accurate processing of employee compensation in accordance with company policies and controls, good accounting standards, and in compliance with government regulations. This position is responsible for the management and daily workflow of the payroll department and ensures accurate financial reporting/ analysis necessary to support the Company and protect its financial interest. Essential Accountabilities: · Oversees all payroll processes and support team as needed to ensure accurate and timely production of all payrolls, while ensuring procedures and processes performed are in compliance with internal policies, country, state and Federal laws and are aligned with Sarbanes-Oxley Act (SOX). Ensures payroll accuracy by completing thorough reviews of payroll audit reports and making corrections as needed. · Leads, manages, coaches, and develops the Payroll team members ensuring team and individual goals are met by creating an environment of individual and shared accountability. Plans and prioritizes assigned tasks for staff. · Solves complex payroll operational problems as they arise. Responds appropriately to all inquiries from all internal and external contacts on a timely basis. · Interprets the Company's existing financial and control policies and procedures; ensures that proper operational procedures are followed including 401K and 403B funding, deferred compensation, and benefit funding; recommends revision of or modification to said policies and procedures as needed. · Ensures the accurate and timely posting of accounting data, to include reconciliation of all related payroll and tax data to the general ledger and budget reporting systems. Ensures that payroll tax filings and payments are prepared in a timely and accurate manner. · Manage the annual year-end tasks and W-2 reconciliation process, ensuring accuracy and timely delivery to employees. · Facilitates audits by providing records and documentation to auditors. · Identifies and supports process improvement initiatives. Acts as a liaison with operating team and staff to develop and implement improved internal controls. · Develops relationships with other operating team Managers/VP's in all divisions; participates in development projects across functional areas as needed. Researches and acts as liaison for operating teams in confidential corporate financial matters. · Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs. · Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures. · Maintains knowledge of all relevant legislative and regulatory mandates and ensures that all activities are compliant with these requirements. · Conducts periodic staff meetings to include timely distribution and education related to departmental and Ethics/Compliance information. · Regular and reliable attendance is expected and required. · Performs other functions as assigned by management. Minimum Qualifications: · Ten or more years of experience in Payroll or a combination of Payroll, Finance, and/or HR-related departments, or Bachelor's degree in Accounting, Finance or related field with five or more years relevant experience. · Certified Payroll Professional (CPP) designation a plus. · Prior experience supervising or managing people and/or projects or indirectly leading teams. Strong leadership and managerial skills. · Proficient with payroll software. Experience with Workday/HRMS system a plus. · Familiarity with Sarbanes-Oxley Act (SOX). · Experience with multistate and non-resident alien taxation a plus. · Proven experience working in a fast-paced rapidly changing environment while handling multiple tasks simultaneously. · Strong analytical and problem-solving ability. · Proficient with MS Office Suite, particularly Excel; experience deriving formulas for reporting. · Excellent organizational skills, attention to detail, and flexibility. · Excellent oral and written communication skills. Physical Requirements: · Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer. · Ability to travel across the Health Plan service region for meetings and/or trainings as needed. Minimum Salary: $78,900.00 - Maximum Salary: $146,600.00 The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill, and education as they relate to the position's minimum qualifications, in additional to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays. ************ One Mission. One Vision. One I.D.E.A. One you. Together we can create a better I.D.E.A. for our communities. At the Lifetime Healthcare Companies, we're on a mission to make our communities healthier, and we can't do it without you. We know diversity helps fuel our mission and that's why we approach our work from an I.D.E.A. mindset (Inclusion, Diversity, Equity, and Access). By activating our employees' experiences, skills, and perspectives, we take action toward greater health equity. We aspire to reflect the communities we live in and serve, and strongly encourage people of color, LGBTQ+ people, people with disabilities, veterans, and other underrepresented groups to apply. OUR COMPANY CULTURE: Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation, and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits. In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position. Equal Opportunity Employer
$78.9k-146.6k yearly 60d+ ago
Surplus Lines Tax Specialist
Lockton 4.5
Kansas City, MO jobs
* Coordinate Surplus Lines tax filings utilizing thorough knowledge of the laws governing surplus lines tax filings in each state. * Receive tax filing information electronically. * Maintain current information on state insurance and tax laws. * Maintain database of surplus lines tax filing requirements. * Correspond with Associates to request and follow-up for information required to file surplus lines taxes. * Track billing of taxes through the Nexsure system to determine if taxes have been properly billed and determine the appropriate action needed to correct billing where necessary. * Work closely with Licensing Department to determine which Lockton Associates hold surplus lines licenses. * Utilization of on-line systems to retrieve and deliver reports.
$40k-53k yearly est. 9d ago
Payroll Clerk
Community Health Alliance of Pasadena 3.5
Pasadena, CA jobs
This position will be responsible for the preparation and processing of biweekly payroll for 180 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions. Performs payroll accounting and administrative duties including setting up payroll account codes, processing payroll certifications, setting up voluntary deductions, processing and auditing payroll, auditing payroll reports, processing tax forms and resolving payroll issues ChapCare Expectations of all Employees • Adheres to all ChapCare Policies and Procedures. • Conducts self in a manner that represents ChapCare core values at all times. • Maintains a positive and respectful attitude with all work-related contacts. • Communicates regularly with her/his immediate supervisor about Departmental and ChapCare concerns. • Consistently reports to work prepared to perform the duties of the position. • Meets productivity standards and performs duties as workload necessitates. Payroll: ▪ Maintain payroll information on a current basis making sure to input changes received from HR promptly and accurately. ▪ Ensure that timesheets are received by the appointed deadline and that they are complete and signed by both the employee and the supervisor. Ascertain that the Payroll Exception Form is attached in support of all changes made to the timesheet and that any questionable entries are investigated and resolved. ▪ Account for all timesheets and electronically transfer the accumulated data to ADP via the WorkForce Now Software. ▪ Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to ChapCare policy including compliance with federal/state/local regulations ▪ Handle the administration of the electronic timekeeping system. ▪ Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service. ▪ Receive the various reports, paychecks and direct deposit notices from ADP; verify the accuracy of the payroll; make sure that all checks are timely distributed to staff; assume responsibility for those advices which were unable to be distributed until the employee returns to the office. ▪ Review the quarterly and annual tax returns prepared by ADP and reconcile to ChapCare records; distribute W-2's as soon as received. Ability To: • Communicate clearly and concisely, both orally and in writing. • Use computer keyboards for extended periods of time. • Establish and maintain effective working relationships. • Analyze and interpret financial and accounting records. • Interpret and apply complex Federal, State and Local policies, procedures, laws and regulations. • Operate a PC and related software programs. Education and Experience Requirements • An Associate's Degree from an accredited college • Four 2 - 3 years of payroll experience • Work in a Medical Practice a plus. Language Skills • Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. • Ability to effectively present information and respond to questions form groups of managers, clients and customers. • Attention to detail; strong organizational and interpersonal skills. Mathematical Skills • Ability to work and apply concepts such as percentages, ratios and proportions to practical situations. Reasoning Ability • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. • Ability to deal with problems involving several concrete variables in standardized situations. Software Applications • Word, Outlook, Excel (Pivot Tables), QuickBooks, and ADP WorkForce Now. Physical Demands/Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to drive to all ChapCare facilities as needed. The ability to sit for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds. Travel, generally within Greater San Gabriel and/or Greater Los Angeles, may be required on an occasional basis
$39k-52k yearly est. Auto-Apply 60d+ ago
Payroll Manager
Accra 3.5
Minnetonka, MN jobs
Full-time Description Our mission is to improve lives by providing individualized homecare services and support people living at home. We know the care each person needs is unique, and we have built a large variety of services to provide the best person-centered care for our clients to lead fuller lives at home. Accra is a diverse, inclusive, and equitable workplace in which all employees are valued and respected and can bring their whole self to work. Our employees reflect the demographics of the communities we serve, and we are committed to modeling diversity, equity, and inclusion within our industry. Accra Offers: Work/Life Flexibility Professional Development Opportunities Generous Paid Time Off Options Free Mental Health/Wellbeing Program Medical, Dental and Vision Insurance (Full Time Employees) HSA & FSA (Full time Employees) 401(k) Retirement Plan Company Paid Disability & Life Insurance (Full Time Employees) This position is eligible for a performance-based annual bonus About This Role: The Payroll Manager will ensure the accuracy, efficiency, and timeliness of the payroll process. Reporting to the Senior Payroll Director, this role is responsible for overseeing all aspects of payroll processing, payroll tax operations and the payroll team, ensuring timeliness, accuracy, compliance, and seamless employee experience. The Payroll Manager will manage reporting, audits and system accuracy. The Payroll Manager will collaborate with team members, employees, management and other departments to maintain financial integrity while providing outstanding support to internal and external stakeholders. Requirements Bachelor's degree or equivalent combination of education and experience required and/or Certified Payroll Professional (CPP) designation preferred. 10+ years of payroll experience, including prior experience processing multi-state, union and non-union payroll. 5+ years of Payroll team management experience, with focus on leading and developing a team to achieve results. Strong leadership skills and team management skills. Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes. Strong knowledge of federal, state and local payroll & tax regulations. Experience processing Payroll as a Fiscal Agent (FMS - Financial Management Services and related tax regulations strongly desired. Prior experience in Paylocity and Microsoft Dynamics SL preferred. Strong attention to detail with a high degree of accuracy and confidentiality. Exceptional organizational and time management abilities with a proven ability to identify efficiencies, drive change management and desire for continuous improvement. Ability to collaborate with other functions including IT, Accounting, and HR teams. Salary Description $90,000 - $110,000
$90k-110k yearly 46d ago
Payroll Analyst
Getinsured 4.4
Mountain View, CA jobs
Payroll: * Assist with preparing/reviewing multi-code biweekly payrolls by downloading reports and consolidating all payroll action items; notify managers on timecard (or any payroll-related) issues. * Set up/trouble shoot new employees into the payroll system; train hourly employees on the time keeping system as needed. * Calculate retro and/or PTO pay; prepare final checks in accordance with state law as needed. * Review employee expense reports, ensure reimbursements are not duplicated. * Analyze changes from prior payrolls. * Create Payroll journal entries (map payroll systems to accounting ERP systems) * Reconcile Payroll reports: ensure tax reports (940, 941s, W2's are accurate) * Maintain multi-tax state setups, set up new earnings/deductions as needed, ensure payroll is up to date with legal compliance. * Assist with the 401k audit and assist with workers comp and misc. year end audits as needed. Month-End Close: * Assist/review all payroll-related cash transaction recordings. * Assist with special projects (new system implementations, acquisitions, etc) as needed. * Back up for other accounting functions such as journal entries for labor, PTO, and reconciliations as needed
$52k-71k yearly est. 13d ago
Payroll Clerk
Community Health Alliance of Pasadena 3.5
Pasadena, CA jobs
This position will be responsible for performing payroll accounting and administrative duties including setting up payroll account codes, processing payroll certifications, setting up voluntary deductions, processing and auditing payroll, auditing payroll reports, processing tax forms, resolving payroll issues, review and ensure accuracy of approved timesheets, track and deduct all garnishments and other special payroll deductions for 200 employees. ChapCare Expectations of all Employees Adheres to all ChapCare Policies and Procedures. Conducts self in a manner that represents ChapCare core values at all times. Maintains a positive and respectful attitude with all work-related contacts. Communicates regularly with her/his immediate supervisor about Departmental and ChapCare concerns. Consistently reports to work prepared to perform the duties of the position. Meets productivity standards and performs duties as workload necessitates. Specific Responsibilities This list is intended to be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may be responsible for performing all duties and responsibilities listed below. Other duties may be assigned. Payroll: Maintain payroll information on a current basis making sure to input changes received from HR promptly and accurately. Balances payroll accounts by auditing information; identifying and resolving discrepancies. Determines payroll liabilities by entering federal and state income and social security tax information, 403b transfer and direct deposits, wage assignments and garnishments. Ensure that timesheets are received by the appointed deadline and that they are complete and signed by both the employee and the supervisor. Ascertain that the Payroll Exception Form is attached in support of all changes made to the timesheet and that any questionable entries are investigated and resolved. Account for all timesheets and electronically transfer the accumulated data to ADP via the WorkForce Now Software. Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to ChapCare policy including compliance with federal/state/local regulations. Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service. Receive the various reports, paychecks and direct deposit notices from ADP; verify the accuracy of the payroll; make sure that all checks are timely distributed to staff; assume responsibility for those advices which were unable to be distributed until the employee returns to the office. Review the quarterly and annual tax returns prepared by ADP and reconcile to ChapCare records; distribute W-2's as soon as received. Ability To Communicate clearly and concisely, both orally and in writing. To maintain confidentiality and exercise extreme discretion. Use computer keyboards for extended periods of time. Establish and maintain effective working relationships. Analyze and interpret financial and accounting records. Interpret and apply complex Federal, State and Local policies, procedures, laws and regulations. Operate a PC and related software programs. Education and Experience Requirements Associate Degree in Business Administration/Finance required, Accounting Degree preferred from an accredited college. 3 plus years in Payroll Office performing all payroll functions. Work in a Medical Practice a plus. Language Skills Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients and customers. Attention to detail; strong organizational and interpersonal skills. Ability to handle and prioritize multiple tasks and meet all deadlines. Mathematical Skills Ability to work and apply concepts such as percentages, ratios and proportions to practical situations. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Excellent problem solving/judgment skills, and high level of attention to detail and accuracy. Ability to deal with problems involving several concrete variables in standardized situations. Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system Software Applications Word, Outlook, Excel (Pivot Tables), QuickBooks, and ADP WorkForce Now. Physical Demands/Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to drive to all ChapCare facilities as needed. The ability to sit for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds. Travel, generally within Greater San Gabriel and/or Greater Los Angeles, may be required on an occasional basis.
$39k-52k yearly est. Auto-Apply 60d+ ago
Payroll Supervisor
Marsh & McLennan Companies, Inc. 4.8
Alpharetta, GA jobs
Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. More than 11,000 of the industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as a Payroll Supervisor at Marsh McLennan Agency (MMA). MMA provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 200 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC). Applicants must be within driving distance to our Alpharetta, GA office to be considered for this role and have the ability to commute to the office a minimum of three days per week. A day in the life. As an Payroll Supervisor, you will: * Oversee payroll processing for multiple locations, ensuring all employees are paid accurately and on schedule, while adhering to federal, state, and local regulations. * Supervise, mentor, and support payroll staff, including payroll coordinators and specialists, fostering a culture of continuous improvement and professional growth. * Manage payroll system configurations, upgrades, and integrations with HRIS platforms such as Workday, Bswift, and PowerBI. Evaluate and recommend new tools or enhancements to improve efficiency. * Ensure payroll operations comply with all applicable laws and internal policies. Coordinate and prepare for internal and external payroll audits, liaising with auditors and legal teams. * Prepare detailed payroll reports-covering earnings, taxes, deductions, leave, disability, and non-taxable wages-supporting quarterly, yearly, and ad hoc reporting needs. Provide insights to leadership for strategic decision-making. * Partner with payroll vendors to resolve issues, implement system updates, and ensure seamless payroll execution. Collaborate with HR on employee changes, benefits, and compensation updates. * Identify opportunities to streamline payroll workflows through automation, process redesign, and technology adoption, enhancing scalability and reducing errors. * Maintain comprehensive, accurate payroll records in compliance with legal standards. Safeguard sensitive employee data and ensure confidentiality. * Lead payroll-related projects such as system implementations, process redesigns, and compliance initiatives. Develop detailed project plans, track progress, and communicate updates to stakeholders. * Assist in creating and updating payroll policies, controls, and procedures to mitigate risks and ensure consistency. * Work with Finance to support payroll budgeting, forecasting, and variance analysis. Ensure proper cost allocation and timely reporting for month-end close and audits. * Support organizational initiatives, participate in cross-functional teams, and perform other duties as assigned to support business objectives. * Collaborate with HR and leadership to develop and implement competitive compensation strategies aligned with organizational goals. * Conduct regular audits of payroll processes and bonuses, ensuring compliance and identifying areas for improvement. * Oversee payroll system implementations, upgrades, and evaluations, ensuring the organization leverages the latest technology for optimal performance. * Work closely with benefits administration teams to ensure accurate integration of payroll and benefits data. * Oversee the performance review process related to compensation adjustments, ensuring alignment with company policies and strategic objectives. * Drive continuous improvement initiatives, leveraging automation and process redesign to enhance payroll accuracy, timeliness, and scalability. Our future colleague. We'd love to meet you if your professional track record includes these skills: * Bachelor's degree in Finance, Accounting, Human Resources, or a related field. * Minimum of 5 years of payroll management experience, preferably within a large or complex organization. * Proven leadership skills with experience supervising teams. * Deep knowledge of payroll laws, tax regulations, and compliance standards. * Proficiency with HRIS and payroll systems such as Workday, Bswift, PowerBI, and related tools. * Strong analytical skills with the ability to interpret data and generate actionable insights. * Excellent organizational, project management, and problem-solving skills. * Exceptional communication and interpersonal skills, capable of building effective cross-departmental relationships. * High level of confidentiality and attention to detail. * A shared commitment to company values; Integrity, Collaboration, Passion, Innovation, Accountability Preferred Skills & Certifications: * Experience within the insurance or financial services industry. * Knowledge of multi-state and international payroll regulations. * Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). * Experience with internal audits, controls, and compliance frameworks. * Ability to adapt to evolving technology and regulatory landscapes. We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you. Valuable benefits. We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work. Some benefits included in this role are: * Medical, dental and vision insurance * 401K and company match program * Company-paid life and disability * Generous paid time off programs * Employee assistance program (EAP) * Volunteer paid time off (VTO) * Career mobility * Employee networking groups * Tuition reimbursement and professional development opportunities * Charitable contribution match programs * Stock purchase opportunities To learn more about a career at MMA, check us out online: *************************** or flip through our recruiting brochure: ********************** Follow us on social media to meet our colleagues and see what makes us tick: * ************************************ * ********************************** * ***************************** * ******************************************************* Who you are is who we are. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams. Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers. #MMASE
$45k-66k yearly est. 38d ago
Payroll Coordinator I
Tenco Services 3.2
Seguin, TX jobs
Alamo Group Inc. is currently accepting applications to fill the position of Corporate Payroll Coordinator at its Corporate Headquarters in Seguin, TX. (25 miles east of San Antonio, TX) Why Alamo Group? Founded in 1969, with its Corporate Headquarters in Seguin, TX, and 32 manufacturing locations in the U.S., Canada, England, France, The Netherlands, Australia, and Brazil, Alamo Group Inc. has been a leader in the design, manufacture, distribution, and service of high quality equipment for infrastructure maintenance, agriculture, and other applications. Seguin is located in South Central Texas along the Guadalupe River, a short distance from San Antonio, TX (25 miles), Austin, TX (50 miles), and many other small/mid-sized cities that offer a unique blend of cultural, entertainment, educational, and recreational activities. Alamo Group offers competitive pay and a wide range of employee benefits including: Medical, Dental, and Vision Coverage 401(k) Retirement Savings Program with a Company Match Profit Sharing Paid Vacation, Sick Leave, and Holidays Company Paid Short and Long-Term Disability Programs Wellness Programs Employee Assistance Programs Training and Development Programs Employee Tuition Reimbursement and Dependent Scholarship Programs And much more! For more information about Alamo Group, go to ******************* or follow us on LinkedIn.
$41k-60k yearly est. 1d ago
Payroll Accountant
Getinsured 4.4
Mountain View, CA jobs
What started as the "Expedia" of health insurance, has grown to a market leading company that is transforming government IT infrastructures with our proven SaaS and AI technology. Our innovative approach to health insurance shopping and enrollment has expanded beyond exchanges, and we're now reinventing the way states administer safety net programs such as Medicaid, SNAP (food stamps), child care, and unemployment insurance. With our cutting-edge technology, we're helping agencies help more people, faster, and transforming health care service delivery as we know it. GetInsured is looking for an experienced Payroll Accountant with a strong payroll background to join our finance team, reporting directly to the Accounting Operations Manager. This position has high potential for growth/advancement as the company continues to grow/expand. Payroll: * Prepare/review multi-code biweekly payrolls by downloading reports and consolidating all payroll action items; notify managers on timecard (or any payroll-related) issues. * Set up/trouble shoot new employees into the payroll system; train hourly employees on the time keeping system as needed. * Calculate retro and/or PTO pay; prepare final checks in accordance with state law as needed. * Review employee expense reports, ensure reimbursements are not duplicated. * Analyze changes from prior payrolls. * Create Payroll journal entries (map payroll systems to accounting ERP systems) * Reconcile Payroll reports: ensure tax reports (940, 941s, W2's are accurate) * Maintain multi-tax state setups, set up new earnings/deductions as needed, ensure payroll is up to date with legal compliance. * Lead the 401k audit and assist with workers comp and misc year end audits as needed. Cash/Month-end close: * Prepare/review accrual journal entries for labor, PTO, credit card, and other expenses as needed. * Reconcile payroll liabilities, employee advances, + other misc. balance sheet accounts. * Assist/review all payroll-related cash transaction recordings. * Assist with special projects (new system implementations, acquisitions, etc) as needed. * Back up for other accounting functions GetInsured is an Equal Opportunity Employer. Benefits: We offer a comprehensive benefits package, including but not limited to: * Health, Dental, Life, Disability, and Vision insurance • Healthcare spending or reimbursement accounts (HSA/FSA) • Retirement benefits (401k) * Paid time off * Education assistance or tuition reimbursement * Employee discounts for Gym memberships & commuting/travel assistance Values: * We believe that working hard, when it is imbued with purpose, can and should be fun. * You'll find we are a "can do" place where people work together and roll up their sleeves to get the job done. * Everyone has a voice; everyone's ideas count, and everyone is respected. * We have built a company, as well as a community of friends and colleagues, with respect for each other.
$55k-72k yearly est. 13d ago