Operations associate jobs in Chattanooga, TN - 1,287 jobs
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Addiction and Mental 3.8
Operations associate job in North Carolina
Red Oak Recovery (Leicester, NC) is a clinically dynamic, trauma intensive substance abuse and adult men's mental health treatment program designed specifically to meet the unique needs of our clients. Our focus is on clinical care, and we utilize the latest research-supported clinical modalities to ensure positive outcomes.
We are seeking an Operations Coordinator to assist in the transportation of clients to and from medical appointments, airports, detox facilities, and other external locations as well as various other interdepartmental involvement.
For more information about our campus, and services, please visit, Red Oak Recovery | Men's Rehab Center | North Carolina
Responsibilities
Be available for transportation of clients including, but not limited to airport pickups/drop-offs, doctor visits, and discharges
Be available to assist Operations Team (Facilities, Grounds, Kitchen, Logistics) with projects, and be able to fill in as directed by supervisor
Assist with the training of Recovery Guides in partnership with the programming department to ensure client safety and program effectiveness
Work with the Ops Director to maintain and track adventure gear
Ensure self and others are maintaining safe workspace and wearing protective gear
Be a part of the on-call primary responder rotation
Responsible for planning, maintenance of, performing, and overseeing groundskeeping operations and services at Red Oak
Provide support to all levels of the organization to support staff and improve client care as assigned by supervisor
Encourage safety of all staff and clients by continuously maintaining and inspecting grounds, equipment, and proper procedure
Ensures continuous safety, cleanliness, and presentability of external areas
Maintains garden spaces and other external areas
Maintain all mulch beds, gravel paths, stairways, roads, and trails on campus as needed
Mentor and work with approved clients daily in internships and service projects related to role and responsibilities
Provide Life Skills and Ecotherapy classes for clients as scheduled
Qualifications
Minimum HS diploma (or equivalent)
Working knowledge of landscape equipment/tools, including tractor use and maintenance
Basic landscape experience
Ability to lift 40+ pounds
Preferred Qualifications
One year's experience in construction/landscaping
Knowledge of purchasing, supplies, grounds-keeping, and equipment repair
Experience in wilderness/residential therapy
CADC-1 or CADC
Understanding of OSHA
Employee Benefits
Medical Insurance with Telemedicine options available to full-time employees after 30 days
Vision & Dental insurance available to full-time employees after 30 days
Voluntary Accident Coverage, Critical Illness Coverage and Hospital Indemnity Insurance options
Employee provided Life Insurance and Voluntary Life Insurance options
Retirement 401k
Employee Assistance Program provided to promote employee wellness and a variety of services
Desirable PTO & SICK plan
Company paid professional development and training
Employee discounts through local retailers
Red Oak Recovery does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. In addition to federal law requirements, Red Oak Recovery complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
$37k-48k yearly est. 7d ago
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School Bus Operations Coordinator
Alabama Department of Education 4.1
Operations associate job in Birmingham, AL
Responsible for the safe and efficient operation of the transportation program in a school district. The work involves supervising the daily operations of the drivers and school buses for the school district.
DUTIES AND RESPONSIBILITIES:
Select drivers to be interviewed and recommended for employment
Ensure drivers and substitutes bus drivers are trained, certified, and available to meet requirements
Supervises school bus drivers
Assists with developing bus routes and schedules
Assists with the planning of training programs for drivers; administers the driver training program, maintains driver qualifications, and training records
Assists with the planning of safety programs for students and drivers, administers the student and driver safety program, and maintains safety records
Ensures drivers perform required daily bus inspections and cleanups, and that buses are washed
Ensures drivers maintain proper order on their buses and drivers us communication devices properly
Ensures drivers report bus mechanical problems to the shop staff in the appropriate manner
Ensures drivers keep accurate daily and monthly bus usage records
Helps to resolve complaints from principals, parents, student drivers, and others.
Gather data and prepare reports for the State Department of Education
Helps to reroute buses when planned schedules cannot be met
Assists with the inspection of routes before buses depart the terminal during bad weather
Knowledge of computer programs to maintain files, training records, driver qualifications, safety records, and other records
Ensures bus evacuation drills are conducted properly and maintain documentation of drills completed
Drives school buses when driver shortages occur
Assists with establishing operating procedures for drivers to follow
Coordinates attendance of drivers at initial and annual State of Alabama driver training sessions
Investigates driving records of driver applicants. Reports any traffic or arrest history or new occurrences
Ensures school bus accidents are properly investigated, reported, and documented
Coordinates student discipline with bus drivers and campus personnel
Ability to fill in for the Transportation Director when he/she is absent for conferences, vacations, etc.
Review video footage from school buses when needed or requested
QUALIFICATIONS:
High School diploma or equivalent required. Bachelor's degree from an accredited institution preferred
Valid Alabama Driver's License with willingness to obtain a CDL (Class "B" Commercial Driver's License with "P" and "S" endorsements), and Alabama School Bus Driver Certification within 6 months
Minimum of 2 years successful experience as a supervisor in school transportation
Proficient with Microsoft Office products. Experience with Transfinder products preferred
Ability to relate and communicate with people in an effective and courteous manner
Experience and/or training in performing administrative and management functions, preferably in the area of school transportation
Knowledge of Birmingham/Jefferson County geography, and names and locations of schools and streets preferred. The ability to relate knowledge to routing of buses required
Must meet and maintain standards required by city vehicle insurance policy
Ability to demonstrate a high level of service delivery to ensure customer satisfaction
Ability to develop and follow detailed procedures, and ensure accuracy in documentation of data
Analytic and problem-solving skills with the ability to understand and perform data analysis
SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.
Duty Days 240
Reports To Director of Transportation
Salary Range: From/To Classified Salary Schedule 14-4 ($62,316 - $80,951)
Job Attachment View Attachment
The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.
Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
Use of any published data or content on this web site is prohibited without the written consent of the Alabama State Department of Education.
$62.3k-81k yearly 4d ago
Business Operations Associate
Acro Service Corp 4.8
Operations associate job in Greensboro, NC
The Associate Business Operations Analyst - Field Support plays a key role in supporting QSR/FRS customer accounts.
This position is responsible for processing new store construction and remodel reports, managing SAP/CRM installation requests, and ensuring accurate billing alignment.
The role also contributes to process improvement initiatives that enhance installation workflows and automation efforts.
Key Responsibilities:
Process and verify construction reports for new and remodeled QSR locations.
Respond to customers, account manager, and field team inquiries in a timely manner.
Update and modify reports based on field team feedback to ensure accuracy.
Submit installation order requests and account number setups in SAP/CRM.
Review and update billing information to ensure proper account alignment.
Collaborate with account managers to resolve billing discrepancies and support customer-facing communications.
Contribute to installation process improvement projects, focusing on workflow efficiency and automation.
Required Skills:
Proficiency in SAP applications and CRM systems.
Intermediate Excel skills (pivot tables, formulas, data analysis).
Strong business acumen with adaptability to technology-driven solutions
5 plus years of professional experience, particularly in customer-facing and sales support roles.
IT systems for trouble shooting projects and processes
Preferred Skills:
Troubleshooting skills to support automation and sales initiatives
Strong organizational skills with the ability to manage multiple tasks
High attention to detail and accuracy
Self-motivated and proactive approach to work.
Education Required:
Associate degree in Business Administration or related field
$60k-84k yearly est. 2d ago
Forwarding Operations Specialist
A-Staffing Inc.
Operations associate job in Savannah, GA
About the job Forwarding Operations Specialist Forwarding Operations Specialist(Full-time, Exempt) A leading Japanese Logistics Company is seeking a highly motivated and experienced Forwarding Operations Specialist. This position is responsible for both cultivating existing client relationships to drive expanded business and aggressively pursuing new business opportunities. The ideal candidate will possess a deep understanding of international freight forwarding with warehouse practicalities.
Key Responsibilities:
Account Management & Growth: Foster strong, long-term relationships with existing clients, identifying opportunities for upselling and cross-selling additional forwarding and 3PL services to meet their evolving logistics needs.
Solution Design & Proposal: Develop customized logistics solutions encompassing international freight (ocean), customs brokerage, domestic transportation, warehousing, inventory management, and other value-added services. Demonstrated understanding of warehouse operations and practicality is essential.
New Business Development: Proactively identify, prospect, and secure new clients requiring international forwarding and comprehensive 3PL solutions (e.g., warehousing, distribution, value-added services).
Negotiation & Closing: Lead contract negotiations and successfully close deals, ensuring profitability and alignment with company objectives.
Market Intelligence: Stay abreast of industry trends, competitor activities, and changes in international trade regulations and logistics technologies to inform sales strategies and client solutions.
Internal Collaboration: Work closely with operations, customer service, and other internal teams to ensure seamless service delivery and client satisfaction.
Performance Reporting: Track sales activities, pipeline, and results against targets, providing regular reports to management.
Other duties may be assigned as needed.
Qualifications:
Minimum of 1+ years of sales experience within the freight forwarding or 3PL industry is preferred.
In-depth knowledge of import and export regulations.
Practical knowledge of warehouse operations and management.
Self-motivated and proactive, with a keen attention to detail.
Excellent communication, presentation, and interpersonal skills.
Japanese Language Proficiency is a huge plus, but not required.
Work Hours & Travel Requirements:
Standard working hours: 9:00 AM - 5:00 PM, with a 1-hour lunch break.
Overtime may be required based on operational needs.
Occasional business trips within the U.S. may be necessary. Travel expenses will be reimbursed.
Compensation: Annual salary of $60,000.00, depending on your experience and qualifications. +Benefit package, including health, vision, dental, and 401(k).
Visa Support: No
Package Details
$60k yearly 4d ago
Construction Operations Administrator
Eastwood Homes 4.1
Operations associate job in High Point, NC
Building Locally, Leading Nationally
Top 50 Homebuilder Nationwide, #6 Best Place to Work, Top 10 Privately-Held Businesses in NC, Builder of the Year Award Recipient!
Why Eastwood Homes?
Founded in 1977, Eastwood Homes is a privately-held residential homebuilder dedicated to providing homes of exceptional value and outstanding craftsmanship in nine divisions and four states throughout the Southeast region. With almost 50 years of experience and 24,000 home closings, Eastwood Homes prides itself on offering more than just a place to live, we offer a way of life for homeowners and employees alike. We invite you to join our team of dedicated, motivated, and passionate professionals and experience the true meaning behind our company motto,
Built with Care.
Position Summary:
The Construction Operations Administrator provides administrative and coordination support to Homebuilding Department Manager(s) and the Construction team. The role is responsible for managing permits, housing start documentation, construction-related records, and administrative processes that support timely and accurate homebuilding operations. This position is focused on execution support and documentation control and does not include ownership of construction decisions, budgeting authority, or field supervision.
Basic Function:
The primary function of the Construction Operations Administrator is to coordinate and administer permitting activities, housing start processes, and construction documentation while providing general administrative support to construction leadership and project staff.
Scope:
The Construction Operations Administrator must:
Demonstrate proficiency in standard office equipment and personal computers.
Effectively interact with municipal agencies, subcontractors, suppliers, and internal Company personnel.
Demonstrate working knowledge of Microsoft Office applications including Excel, Word, Outlook, and Teams.
Manage multiple deadlines and priorities with minimal direct supervision.
Maintain organized digital and physical filing systems.
Perform limited travel as required for permitting activities or document retrieval.
Duties and Responsibilities:
Permits & Construction Documentation
Coordinate with local municipalities, agencies, and internal teams to request, obtain, and track construction plans, permits, and required documentation.
Ensure all permit materials are accurate, complete, and submitted within required timelines.
Perform limited travel as needed for meetings and document retrieval related to permitting activities.
Housing Starts Administration
Prepare and distribute housing start packages for assigned communities.
Prepare, maintain, and distribute weekly start status reports and input required flash reporting data.
Prepare and distribute customer start letters, warranty enrollment documentation, and vendor material orders for each start.
Administer architectural and engineering blueprint orders through outside services.
Generate and maintain master house files from contract receipt through ratification and up to house start.
Generate and maintain incoming contract, change order, and issue logs for management review.
Construction Team Administrative Support
Provide administrative and logistical support to construction and project management staff, including document preparation, scheduling assistance, information requests, and general coordination.
File, track, and maintain contracts, change orders, and related construction documentation.
Maintain Drive Thru and Common Area information as assigned.
Cost, Purchasing & Corporate Support (Administrative Only)
Assist in collecting, reviewing, and organizing project cost information, contractor bids, and estimates.
Maintain accurate records and assist with comparisons to support budgeting and decision-making processes.
Facilitate the collection and reporting of corporate-level supplier and subcontractor program information as required.
Assist, as requested, with purchasing activities and accounts payable processing.
General Administrative Duties
Maintain organized digital and physical files using Microsoft Office applications.
Create, update, and manage spreadsheets, documents, and correspondence efficiently.
Provide general office support as required.
Perform other duties as assigned.
Working Conditions:
Work Week: Monday through Friday; occasional Saturdays as workload requires.
Work Hours: Minimum 8:30 a.m. to 5:00 p.m.
Lifting: Minor lifting required periodically (up to 20 pounds).
Transportation: Dependable transportation required for permit-related activities.
Qualifications:
Strong interpersonal and communication skills
Ability to multitask and meet deadlines
Proficient in Microsoft Office
Ability and willingness to work cooperatively with and in support of others
Working knowledge of residential construction application procedures and related processes
Aside from our happy homeowners, we know that no one is more vital to our success than our team members. For your success and well-being, we offer competitive compensation, challenging opportunities for growth, a comprehensive benefits package including a 401K, and a fun environment in which you can thrive both professionally and personally!
Will you join us?
$42k-71k yearly est. 1d ago
Customer Operations Lead Specialist
Sita 4.8
Operations associate job in Atlanta, GA
WELCOME TO SITA
At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.
You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work by our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.
Are you ready to love your job?
The adventure begins right here, with you, at SITA.
ABOUT THE ROLE & TEAM
A Senior Customer Operations Specialist proactively manages the performance of the customer contract post-delivery by defining and executing a customer operation success plan.
Being part of the customer-facing account team, the role of the Senior Customer Operations Specialist is to support with all aspects related to the performance of the services towards delivering customer commitments, doing proactive performance analysis, providing insights into customer operations and ensuring customer satisfaction.
WHAT YOU WILL DO
Working hand in hand with the customer facing account team to oversee the delivery and technical performance of services.
Perform regular customer service reviews and support the customer account team in the executive reviews and plans.
Develop customer intimacy, build knowledge of the customer and ensure this knowledge is shared and kept updated for all back-office functions.
Maintain a deep understanding of the company's products and services to provide accurate support.
Stay updated on product updates, features, and common issues to assist customers effectively, and ensure customers are kept at the latest level of release
Identify and manage customer change requests.
Identify and escalate technical issues requiring higher-level support or specialized teams
Follow up with customers to ensure their issues are resolved and satisfaction is achieved
Collaborate with other departments to resolve customer issues and share feedback with the customer-facing team
Strive to deliver exceptional customer service, ensuring a positive experience for every interaction
Supervise and manage the change management and problem management processes
Qualifications
WHO YOU ARE
A bachelor's degree in a relevant field such as Business Administration, Information Technology, Customer Service Management, or another related discipline.
4-7 years' experience in working in B2B customer-facing roles related to technology services.
Experience in working in ITIL-based Service Management with Exposure to incident, change and problem management processes.
Experience in timely coordination and collaboration across multiple departments and managing stakeholder communications including presentation skills.
Hands-on experience with CRM systems and familiarity with ticketing systems.
Customer focused mindset with solid skills in conflict management, critical thinking and adaptability with the changing circumstances.
Good command of English language skills.
Experience in performing data analysis is a definite advantage.
Experience with technology services for the aviation industry is a plus.
WHAT WE OFFER
We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.
Flex Week: Work from home up to 2 days/week (depending on your customers' needs)
Flex Day: Make your workday suit your life and plans.
Flex-Location: Take up to 30 days a year to work from any location in the world.
Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of well-being needs.
Professional Development: Level up your skills with our training platforms, including LinkedIn Learning!
Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.
"Equal Employment Opportunity Employer / Veterans / Disabled. SITA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
If you have a disability and you believe you need a reasonable accommodation, please email
. This Talent Acquisition Consultant will assist disabled job seekers whose disability prevents them from being able to apply online."
Pay Transparency Nondiscrimination Provision
$60k-100k yearly est. 2d ago
Administrative & Operations Specialist
RemX | The Workforce Experts 4.5
Operations associate job in Knoxville, TN
HIRING: Administration & Operations Specialist
Employment Type: Full-Time
Join Our Client's Team and Make an Impact!
Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Administration & Operations Specialist to play a key role in supporting leadership, managing workflows, and ensuring operational excellence. This is an opportunity to work closely with executives, board members, and client-facing teams while leveraging your skills in administrative support, operations coordination, SharePoint management, CRM systems, and confidential document handling.
Key Responsibilities
Administrative Support
Coordinate board and committee meeting logistics; serve as primary liaison for board members.
Prepare and compile materials for board meetings, presentations, and conferences.
Assist with expense reports for leadership and board members.
Maintain SharePoint filing system and organize/retrieve information as needed.
Make travel arrangements (flights, lodging, ground transportation).
Perform general administrative tasks (filing, photocopying, ordering materials).
Operational Support
Support Relationship Managers with client meeting preparation and follow-through.
Manage operational cadence: schedule team meetings, prepare agendas, capture decisions/action items, and assist in follow-up.
Update and maintain CRM software, contact lists, and other systems.
Assist Trust Administration and Investment Management teams with document coordination and reporting.
Manage Docusign signature process.
Qualifications
Proven experience as an administrative assistant or similar role.
Bachelor's degree in business administration, communications, or related field preferred.
Strong organizational and time management skills; ability to multitask effectively.
Excellent written and verbal communication skills with attention to detail.
Proficiency in MS Office Suite, SharePoint, and CRM systems.
Discretion and professionalism in handling confidential information.
Strong interpersonal skills and ability to build relationships at all levels.
Proactive, adaptable, and able to work independently.
Why Join Us?
Collaborative, feedback-rich environment.
Opportunity to work closely with leadership and make a meaningful impact.
Competitive compensation and benefits.
Excellent culture & growth opportunities
If you a ready for a change in your career with a growing company, apply today so our recruiters can share more details. Ready to hire!
$33k-47k yearly est. 2d ago
Operations Specialist
Transloop
Operations associate job in Birmingham, AL
You will develop rapport with all customer and facility contacts on a coordinator/scheduler level. As shipments are tendered from the customer then accepted by the Account Growth Manager or Account Executive, it is the Operations Specialist's responsibility to build and schedule each shipment while managing the load board and communicating with the respective teams effectively.
The role will require a mix of strategic thinking, attention to detail, operational hustle, and strong organizational skills. As an Ops Specialist, you will play a crucial role at TransLoop by developing strong business relationships with customer/facility contacts to ensure the fluid operation of the select account/business.
Maximizing revenue, streamlining operational processes and meeting/exceeding customer service and acceptance KPIs will remain paramount in this role.
This is a high-impact role as you will be responsible for providing everyone touching the business with accurate info and optimal transits.
What You'll Do
Build relationships and develop rapport with customer contacts on a coordinator level to ensure they feel their business is supported
Build, schedule, and track shipments for select accounts
Escalate delays in transit and any other issues that could impact service to sales representatives and/or customer contacts
Instill general organization/order regarding load board management from tender to invoicing
Work in sync with Account Growth Manager to ensure operational efficiency and customer service
What You'll Need
Relevant supply chain, sales or customer service experience
Logistics experience preferred, but not required
Proven track record of managing accounts, building shipments, tracking shipments, and being a high performer
Experience in managing high volume and multifaceted accounts
Strong writing, organizational, and speaking skills
Organization, Organization, Organization. Did we say you need GREAT organization skills?
Bonus Points
You have experience operating in 3PL, Transportation, or Tech
Enjoy the good life:
TransLoop wants you to love where you work so we offer
Competitive compensation
Uncapped pay & competitive salaries
Medical, dental, and vision coverage (50% paid by TransLoop)
Personal financial advisor
Wellness Days
About TransLoop
Imagine… working at a logistics company where all team members were supportive, had industry experience and the technology offerings did not look like an excel sheet… Imagine having free rein on all shippers in the country and not being tied down because your company saturated the entire market… Imagine carriers and shippers actually wanting to work with you… Imagine all drivers tracking in real-time, eliminating annoying check calls and issues like finding out a carrier isn't going to pick up a load because he did not answer his phone. Welcome to TransLoop, a much better logistics company
TransLoop is a modern digital freight network revolutionizing logistics for shippers and carriers of all sizes. The team pairs cutting-edge technology with white-glove service to deliver unparalleled transparency, industry-leading reliability, constant innovation, and real-time collaboration with every shipment.
TransLoop is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, TransLoop participates in the E-Verify program in all locations.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
$36k-59k yearly est. 3d ago
Compliance and Trade Operations Specialist
Hiretalent-Staffing & Recruiting Firm
Operations associate job in Franklin, TN
We are seeking a detail-oriented and analytical professional to join our Customs & Trade Operations team, with a specialized focus on metals compliance-particularly steel, aluminum, and copper. This role will support import/export operations and compliance activities, with a strong emphasis on reviewing Bills of Materials (BOMs) and ensuring accurate metal weight declarations for finished goods. The ideal candidate will have a background in project management, procurement collaboration, and tariff classification, along with experience in import/export documentation and systems.
Must Have Skills:
Bachelor's degree in Supply Chain, Business Operations, Engineering, or related field-or equivalent experience.
Strong understanding of metals (steel, aluminum, copper) in manufacturing or trade environments.
Experience with BOM analysis and collaboration with procurement or engineering teams.
Familiarity with import/export regulations, tariff classification, and customs documentation.
Project management experience preferred (formal or informal).
Proficiency in ACE or other customs-related systems.
Strong analytical, organizational, and communication skills.
Proficient in MS Office and ERP systems.
Key Responsibilities:
Analyze Bills of Materials to verify correct metal weights (steel, aluminum, copper) for finished products.
Collaborate with procurement and internal engineering teams to ensure accurate material data and compliance with trade regulations.
Support import/export operations, including documentation review, customs clearance, and broker coordination.
Assist in auditing customs brokers and resolving discrepancies in declarations and duties.
Maintain records and prepare reports related to import/export activities and metal compliance.
Provide support during internal and external audits.
Manage small-scale projects related to trade operations and compliance improvements.
Skills & Qualifications:
Bachelor's degree in Supply Chain, Business Operations, Engineering, or related field-or equivalent experience.
Strong understanding of metals (steel, aluminum, copper) in manufacturing or trade environments.
Experience with BOM analysis and collaboration with procurement or engineering teams.
Familiarity with import/export regulations, tariff classification, and customs documentation.
Project management experience preferred (formal or informal).
Proficiency in ACE or other customs-related systems.
Strong analytical, organizational, and communication skills.
Self-starter with a sense of urgency and ability to manage multiple priorities.
Proficient in MS Office and ERP systems.
$37k-61k yearly est. 2d ago
Portfolio Operations Coordinator
Highwoods Properties 4.4
Operations associate job in Atlanta, GA
The Portfolio Operations Coordinator is responsible for setting up, tracking, and reconciling Building Improvement capital projects while assisting with select operating expenses and land asset invoices. The position supports the Sr. Director of Asset Management, Manager of Facility Operations, and Director of Construction on day-to-day needs and special projects, including acquisitions and dispositions. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a dynamic, team-oriented environment.
KEY RESPONSIBILITIES:
Director and Team Support
Serve as the primary point of contact for Division Directors, assisting with scheduling, meeting coordination, conference calls, and general administrative needs.
Track and follow up on project statuses, invoices, and team requests to ensure timely completion.
Schedule and organize division meetings, including sending calendar invitations and reserving conference rooms.
Provide back-up support to onsite Property Management teams during absences to ensure seamless customer service.
Project and Contract Management
Set up, track, and manage building-related capital projects from initiation through close-out.
Prepare and process project-related contracts and documentation for approval (e.g., HVAC, roofing, paving, electrical upgrades).
Coordinate emergency or time-sensitive projects, demonstrating flexibility and responsiveness.
Financial Administration
Review, code, and process invoices for capital projects, operating expenses, and land holdings using the Nexus payables system.
Assist with invoice sorting and delegation from Property Accounting.
Support the Division Accounting Manager with purchase card reconciliation as needed.
Vendor and Compliance Management
Create and maintain Master Agreements and Certificates of Insurance (COIs) for vendors and contractors.
Review and upload COIs into Nexus and Prism to ensure compliance with company policies.
Office and Facilities Support
Assist with office management tasks in collaboration with the Property Administrator.
Oversee the ordering and distribution of uniforms for maintenance personnel.
Pick up and distribute office mail as needed to ensure timely delivery.
QUALIFICATIONS/KNOWLEDGE, SKILLS, ABILITIES:
Ability to prioritize and work both as team member and independently.
Effective communication skills when dealing with vendors, contractors, co-workers, and customers.
Must be detailed oriented and organized with ability to multi-task.
Prior accounting, commercial real estate, and customer service skills preferred.
Computer proficiency with Outlook, Word, and Excel. Experience in Nexus and Building Engines a plus.
EDUCATION/EXPERIENCE:
2 - 4 Years working in office administrative role. Commercial property management experience preferred.
Associates degree
Work Environment:
This job operates in a professional office environment, as well as throughout a variety of properties. The employee may be exposed to construction sites and various weather conditions.
Why Join Our Team
At Highwoods you will be part of our people-focused culture, which is a supportive environment where your growth and success are as important as that of our customers. With our customer-centric design, everything we do is driven by the goal of delivering greater value to our customers, their teams and our shareholders. We build and operate spaces that are more than workplaces; they are vibrant parts of the community where success and creativity flourish.
What Sets Us Apart
As part of the Highwoods team, you're not just taking on a job; you're joining a culture that values integrity, collaboration, and growth. We believe our culture is the key to success in the dynamic world of commercial real estate. Every member of our team plays a role in defining and upholding this culture-it's not just words on a page, but a way of working and living every day. We are more than just a commercial real estate company-we are in the business of creating remarkable workplaces that inspire and support growth, community and connection.
Our mission is to build environments and experiences that empower our teammates and customers to achieve more together. When you join Highwoods, you'll bring your unique skills, experiences, and values to life through our shared mission. Together, we create a thriving workplace where every teammate has the support and opportunity to make a meaningful impact.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:
This role routinely uses standard office equipment such as computers, phones, and video conferencing equipment. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is of a general office nature; while performing the duties of this job, the employee is regularly required to sit, stand, stoop, balance, walk, kneel, crouch, talk, hear, and see; required to use arms and hands to reach; typing on computer keyboard and using phone is required. Must be able to inspect all areas of the properties, including roof, and/or basement.
May occasionally lift, push, or pull up to 25 pounds.
This job description is intended to provide a general overview of essential responsibilities and requirements. It is not an exhaustive list of all duties, skills, or working conditions associated with the position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
$38k-52k yearly est. 3d ago
Operations Clerk
Universal Logistics Holdings, Inc. 4.4
Operations associate job in Memphis, TN
Universal Logistics Holdings is a full-service provider of customized transportation and logistics solutions. For over 90 years, we have provided complete services including dry van and specialized transportation, intermodal drayage, material handling and value-added services, and global trade management. Universal is proud to be recognized, awarded, and affiliated with industry leaders, experts and innovators for transportation and logistics. We are more than just a full-service logistics company. Behind our services, technology, and systems stands a talented team that truly delivers results and drives everything we do.
Qualifications:
Strong written and verbal communication skills
Multi-tasking and organizational skills
Excellent computer skills and experience working with Microsoft Office Suite
Ability to problem solve
Strong attention to detail
A competitive and career oriented mindset
Previous experience in a transportation is preferred
High school diploma required
Job duties and responsibilities:
Verifying and processing driver paperwork
Communicate with drivers and terminal management
Auditing, reviewing, and verifying documents
Data entry
Additional tasks/ requirements as needed
Benefits package including major medical, dental, vision, 401K and vacation
Growth and advancement opportunities!
$26k-32k yearly est. 4d ago
Operations (Landfill) Intern Summer 2026
Waste Connections 4.1
Operations associate job in Knoxville, TN
About Us Waste Connections, Inc.(NYSE: WCN) is a leading provider of non-hazardous solid waste services in the U.S. and Canada, offering collection, transfer, disposal, and recycling solutions. Our culture is built on Servant Leadership, empowering employees to make a meaningful impact in their communities and careers.
We operate with a decentralized structure, valuing initiative, creativity, and a strong work ethic. If you're passionate about sustainability, operations, and leadership, you'll thrive in our fast-paced, hands-on environment.
Internship Overview
As aOperations Intern, you'll gain direct exposure to the daily operations of a landfill site. This internship is designed for students interested inenvironmental services, heavy equipment operations, and site management.You'll work alongside experienced landfill managers and operators to learn how we maintain compliance, efficiency, and safety at our facilities.
What You'll Gain
Practical experience in landfill operations and environmental compliance
Exposure to site logistics, equipment management, and safety protocols
Mentorship from experienced landfill managers and environmental professionals
Insight into long-term career paths in operations and environmental services
Up to a $5,000.00 bonuspaid out at the successful completion of your internship
Housing assistanceas needed
Responsibilities
Assist with daily landfill operations including waste placement and compaction
Support environmental monitoring and reporting activities
Observe and help manage heavy equipment usage and maintenance
Participate in safety meetings and compliance inspections
Contribute to site improvement initiatives and operational efficiency projects
Help track and document operational data and performance metrics
Other duties as assigned
Qualifications
Currently pursuing a degree in Environmental Science, Engineering, Construction Management, or a related field
Strong interest in operations, sustainability, and field-based work
Excellent communication and organizational skills
Ability to work outdoors in varying conditions
Proficiency in Microsoft Office; GIS or environmental software experience is a plus
Valid driver's license required
Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.
$36k-44k yearly est. 3d ago
Fleet Maintenance Operations Coordinator
Amerit Fleet Solutions 4.4
Operations associate job in Charlotte, NC
Amerit Fleet Solutions, one of the leading fleet maintenance companies in the U.S., is seeking an experienced and detail-driven Fleet Maintenance Operations Coordinator to join our growing team! At Amerit, we manage maintenance programs for some of the nation's largest fleets - ensuring services are performed efficiently, safely, and in full compliance with customer expectations and regulatory standards.
Compensation: $24p/h - $29 p/h paid weekly
Schedule: Monday - Friday | Between 7am and 7pm (Assigned shift within this window)
Position Summary
The Fleet Maintenance Operations Coordinator is responsible for maintaining the vended fleet for Amerit's customers by ensuring all scheduled maintenance is completed on time and in compliance with customer requirements, state regulations, and federal DOT standards.This includes managing services such as oil changes, state inspections, DOT inspections, and aerial inspections, as well as coordinating any additional maintenance required to keep customer fleets operational and compliant.The ideal candidate is highly organized, process-oriented, and excels at communication and follow-up. They will work closely with drivers, supervisors, and vendors to ensure maintenance is completed by due dates, escalate delays, and verify service accuracy and cost.
Essential Duties & Responsibilities
Coordinate and track all scheduled and required fleet maintenance services (PMs, oil changes, DOT inspections, state and aerial inspections, etc.).
Ensure all maintenance is completed in full compliance with customer standards, OEM specifications, and state/federal regulations.
Communicate regularly with drivers and supervisors to confirm scheduling, escalate no-shows, and resolve service delays.
Work directly with vendors to schedule, monitor, and confirm service completion for assigned fleets.
Review and verify estimates and invoices using book rates for accuracy in cost, labor hours, and parts pricing.
Evaluate vendor performance based on timeliness, accuracy, and quality of service.
Maintain thorough and organized documentation of all maintenance events in the designated fleet management system as the official system of record.
Track and report on maintenance due dates, overdue services, and compliance metrics.
Support escalation of unresolved maintenance issues to supervisors or vendor management for resolution.
Ensure all PM, DOT, and state inspections are completed prior to expiration and compliant with customer KPIs.
Partner with internal teams (e.g., billing, parts, warranty) as needed to ensure cost accuracy and repair accountability.
Uphold Amerit's standard of excellence, safety, and compliance across all vendor and maintenance activities.
Our Ideal Candidate Will Have:
Minimum of 2 years in fleet maintenance coordination, service writing, or vendor management.
Technical Knowledge: Strong understanding of automotive and fleet maintenance practices, including PM schedules, DOT and state inspections, and vendor repair processes.
Organization: Must be highly organized and detail-oriented, capable of tracking large volumes of maintenance schedules and ensuring all work is completed on time.
Communication: Excellent written and verbal communication skills to interact effectively with drivers, vendors, and supervisors.
Analytical Skills: Ability to evaluate and compare estimates against book rates and average repair times to verify invoice accuracy.
Technology: Proficiency in fleet management systems (e.g., Hub, Dossier, FleetFocus, or similar) and Microsoft Office Suite (Excel, Outlook, Teams).
Problem Solving: Ability to resolve scheduling conflicts, vendor delays, and compliance issues under tight deadlines.
Documentation: Proven ability to maintain accurate records, service logs, and compliance documentation as a system of record.
Industry Knowledge: Automotive repair experience or prior technician background strongly preferred.
Education & Certifications
Bachelor's degree preferred in Business, Logistics, Automotive Management, or related field.
Associate or Technical degree in Automotive, Diesel, or Logistics Management accepted with equivalent experience.
High school diploma or equivalent required.
Why Amerit?
Full benefits within 30 days, including:
Medical, Dental, and Vision coverage.
Paid vacation, holidays, and sick time.
401(k) with company match.
Life and disability insurance.
Tuition reimbursement.
Career advancement opportunities in one of the fastest-growing fleet maintenance organizations in the nation.
Join Amerit Fleet Solutions - where organization, accountability, and service excellence keep our customers' fleets moving.Apply today and make an impact by ensuring maintenance gets done right and on time!
#Operations #Support #FleetMaintenaince #ServiceWriter #PartsCoord
INDAR1
$24 hourly 6d ago
Accounting Operations Specialist | Full-Time
Avadian Credit Union 3.6
Operations associate job in Hoover, AL
Since Avadian Credit Union's inception in 1934, we have upheld the credit union philosophy of "people helping people." This reflects in every action, service, attitude and direction we take as a company. Our mission is to go out of our way every day to value you as a person, to make you feel delight and to improve your life. That goes for our members and our employees. It's what defines us, builds us and ultimately attracts talented and remarkable people to our team. It's not enough to just work somewhere every day. We believe in working somewhere you love and somewhere you can make a difference. It is our commitment to meet the needs of our members, and we couldn't do this without our dedicated employees. It is because of our great team that we are successful.
As if working with a fun team of highly talented professionals isn't enough, we also offer competitive salaries and a comprehensive benefits program. We don't want to brag or anything, but it's pretty top notch.
We are looking for detailed and analytical individual to fill the Accounting Operations Specialist opening. The Accounting Operations Specialist is responsible for supporting the accounting operations of the Credit Union through maintenance of accounting records, reports, and daily processing.
Functions and Responsibilities:
Assist with incoming and outgoing wires.
Learn daily ACH and Share Draft functions to provide backup to team members when necessary.
Stay up to date on rules and regulations related to all Accounting Operations functions.
Daily balancing and general ledger entries for ATM+ machines.
Complete research related to ACH, Share Drafts, ITC (checks deposited), and other operations areas as needed.
Assist with processing SEG payroll.
Complete and maintain various general ledger reconciliations.
Complete daily and monthly general ledger entries.
Complete special projects such as implementation, research, automation, etc.
Perform other duties as assigned by supervisor.
Requirements
Basic Requirements:
Must have accurate balancing and error detection.
Must have the ability to perform multiple job functions in a very fast paced work environment.
Experience: One to three years of related ACH processing and back office experience.
Education: Preferred (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program.
Please note - submitting a resume does not guarantee any future action by Avadian Credit Union.
Avadian Credit Union is an Equal Opportunity Employer
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$35k-54k yearly est. 5d ago
Client Care Operations Intern
Relias 4.5
Operations associate job in Morrisville, NC
Are you looking for a high energy, strategic, and fast-paced position as a Client Care Operations Intern? Join Relias, the company changing lives throughout the world by helping healthcare organizations improve their clinical and financial outcomes!
For 11,000+ health care and human service organizations, Relias helps clients deliver better clinical and financial outcomes by elevating the performance of teams. We help organizations across the continuum of care get better at maintaining compliance, developing staff and promoting consistent, high-quality care. Our platform employs assessments to reveal specific gaps in skills and addresses them with personalized and engaging learning, choosing from 7,000+ online courses that meet accrediting board, state and federal requirements. We are passionate about our products and our clients; what we deliver and the impact we have on the world is truly something you can be proud to represent. Join us and make a difference.
WHAT CAN RELIAS OFFER YOU?
Full time, paid internship! Running Tuesday, May 26th to Friday, August 7th, 2026
All internships are project based and report to a Relias People Manager.
Flexible work environment with 4 days a week in the office.
Comprehensive 2-day onboarding program - a great introduction to our company, customers and culture!
Full time roles available after graduation. Growth and career advancement opportunities!
20%+ annual employee promotion and transfer rate
Multiple development program options - leadership development, professional development curriculums, and Nanodegree options in both technology and data science
Are you detail-oriented and passionate about data integrity? Do you enjoy analyzing customer information and finding ways to improve processes? If so, come spend a summer working with the Client Care Operations team at Relias. You'll play a vital role in preparing for our strategic vision by helping us ensure our data is clean and actionable. You'll learn about customer segmentation, data hygiene best practices, and how to utilize our Customer Relationship Management (CRM) tools effectively.
WHAT YOU'LL DO:
* Conducting data hygiene assessments in our CRM tool to identify missing or misaligned customer data.
* Analyzing data within the Relias platform to support customer migrations.
* Assisting in grouping customers into cohorts based on platform usage, desired outcomes with Relias, and customer segments.
* Collaborating with cross-functional teams to ensure accurate data representation and reporting.
* Documenting findings and providing recommendations for data improvement initiatives.
YOU'VE GOT WHAT IT TAKES IF YOU HAVE:
* Majoring in Data Science, Business Administration, Marketing, or a related field is preferred.
* Strong analytical skills and attention to detail.
* Ability to work collaboratively in a team environment as well as independently.
* Proficiency in Microsoft Excel and familiarity with data visualization tools (e.g., Tableau, Power BI) is a plus.
* Experience Required (Minimum required)
* Experience with data entry, data analysis, or CRM tools.
* Familiarity with customer segmentation strategies and practices.
Relias is an Equal Opportunity Employer and a Drug-Free workplace
Company: Relias LLC
Country: United States of America
State/Region: North Carolina
City: Morrisville
Postal Code: 27560
Job ID: 285671
$24k-27k yearly est. 2d ago
Associate - Legal Operations
Asana Partners 4.6
Operations associate job in Charlotte, NC
Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $7 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities.
Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building - both internally and externally - and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for our proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors.
For additional information, visit ********************* or follow @asanapartners.
The Associate - Legal Operations supports all aspects of the Company's legal operations, including organizational structures, corporate compliance and governance, fund management and management of institutional-quality neighborhood retail assets. This role is primarily responsible for managing contract workflows, ensuring accurate documentation, and maintaining governance standards across all legal processes. The Associate will work closely with external law firms and other internal stakeholders on various corporate and fund matters. This position requires a fundamental understanding of corporate organizations, legal entity management and commercial real estate.
The Associate reports to the General Counsel and Chief Compliance Officer and will work with the Manager - Legal Operations. Duties include:
Review invoices for compliance with internal billing guidelines, facilitate execution and retention of engagement letters and conflict waivers, and manage onboarding of law firms, including confirmation of system access
Oversee formation and maintenance of all company entities, update organizational charts, track REIT assignments, manage CT Corporation and state registrations, and respond to external requests for entity information and documentation
Manage intake and distribute critical legal notifications, including service of process, notice of loss claims, and legal holds to appropriate internal and external parties
Monitor and manage the shared Legal Outlook Inbox, track, prioritize, and route incoming requests and inquiries from internal departments and external contacts to the appropriate legal team members
Assist with legal and cross-functional projects assigned, from planning through execution and reporting, ensuring deadlines and deliverables are met
Provide comprehensive support for various commercial real estate transactions, including due diligence process, obtaining signatures, organizing closing binders, and ensuring all required documents are received and processed
Identify opportunities to leverage technology for greater efficiency and cost-effective legal reviews (e.g., Non-Disclosure Agreements), and help develop and implement new processes, policies, and training to improve cross-departmental workflows.
Requirements
Experience drafting, organizing, and maintaining corporate legal documents and corporate records
General understanding of corporate organizational structures and commercial real estate investments
Familiarity with legal technology, including contract systems, legal billing software, etc. and prior experience with an in-house legal department
Excellent interpersonal and collaboration skills
Strong work ethic, self-motivated, and capable of effective independent judgment
Acute attention to detail and passion for quality
Ability to handle changing workload priorities and deadlines
$71k-102k yearly est. 12d ago
Part Time Associate Operations
Saks Fifth Avenue 4.1
Operations associate job in Atlanta, GA
Discover how we lead the market as the premier luxury-value destination by experiencing our assortment of brands and learning about the quality of our products alongside a team of proud innovators within the retail landscape. We are seeking a motivated and creative OperationsAssociate to oversee merchandise displays and store layout. Get to know some of our most coveted brands by executing eye-catching and attractive merchandise presentations. Encourage sales and provide the perfect setting for a memorable shopping experience. Create unique displays to bring attention to sale items, new merchandise, or exclusive designs in our store and monitor inventory to ensure sufficient stock. Own the back-of-house execution while assisting in maintaining a clean and organized selling floor and stockroom. Engage in driving brand awareness to our clients and creating a mood within our physical space. If you are up for the challenge, then this opportunity is right for you! Who Are You: Diligent individual who loves to enhance the customer experience by executing flawless merchandise flow and presentation Passionate and enthusiastic fashion expert with an outstanding work ethic Natural problem-solver who contributes to a collaborative work environment that encourages creative thinking and innovation Achieves results through teamwork by using strong interpersonal skills Expert communicator with the special ability to build strong internal and external relationships Adaptable to changes and can be relied upon to consistently deliver exceptional results You establish positive interpersonal relationships and can get cooperation even in the most challenging situations You Also Have: High school diploma or equivalent Experience executing warehouse duties within a retail, customer service, or sales environment Proven time management skills and comfortable managing multiple projects with shifting priorities Thorough knowledge of the fashion industry and a passion for sharing your expertise Ability to act promptly in routine situations and see a clear plan of action to a positive result in the customer's eyes Ability to operate equipment such as radios, POS register, ticket scanners, and sensor removers Ability to work effectively using inventory management systems Flexibility to work evenings, weekends and public holidays As The OperationsAssociate, You Will: Maintain high performance truck check-in standards by expediting the receiving and processing of all merchandise Deliver merchandise to departments according to visual directives and replenish product as needed Participate in the ongoing maintenance of the selling floor and fitting rooms, including re-sizing of fixtures, putting go-backs away, executing markdowns, and signing fixtures and windows where needed according to company standards Maintain proper display of merchandise in the store, ensuring they comply with brand standards Expedite merchandise transfers, customer sends, and Return To Vendors with urgency Maintain cleanliness and organization of the back-of-house areas and ensure all duties are completed in a timely manner Respond appropriately to customer questions, inquiries, and needs Assist on the sales floor when required Adhere to Asset Protection control and compliance procedures Efficiently complete tasks or special projects assigned by store leadership Your Life and Career at Saks OFF 5TH: Be part of an empowered, innovative team; work with an adventurous spirit and a customer-centric mindset; play a critical role in making decisions that will position us to win Exposure to rewarding career advancement opportunities across different functions within our corporate offices, retail stores, photo studios, and distribution centers A culture that promotes a flexible work environment Benefits package for all eligible full-time employees (including medical, dental and vision) An amazing employee discount and other exciting perks #OFF5THOperationsAssociate Thank you for your interest with Saks OFF 5TH. We look forward to reviewing your application. Saks OFF 5TH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks OFF 5TH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Saks OFF 5TH welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
*The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.
$21k-26k yearly est. Auto-Apply 12d ago
Center Operations Specialist (Temporary)
USO 4.4
Operations associate job in Birmingham, AL
Job Description
Why join our team?
With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job - it's a calling, and we believe in doing what you love and loving what you do.
A Certified Great Place to Work
Don't just take our word for it-our people have spoken. According to the Great Place to Work 2025-2026 survey:
96% feel good about how we support the community
94% are proud to tell others they work at the USO
92% say their work has special meaning-it's not “just a job”
91% felt welcomed from day one
Over 88% agree all employees are treated fairly, regardless of race or gender
The Center Operations Specialist position is responsible for executing the day-to-day operations of one or more USO Centers, providing excellent customer service, and maintaining a safe, friendly, and inviting environment for service members. This position also manages and delivers, and may assist in designing, high quality, self-sustaining and cost-efficient programs, events and activities in locations surrounding the Center(s). It provides valuable, engaging and memorable experiences for military service members and their families, and may also guide and administer volunteers.
Principal Duties and Responsibilities (*Essential Duties)
Execute day-to-day Center operational procedures, ensuring a cost-effective, safe, welcoming and clean environment. Monitor and maintain facilities and equipment so that they are well-maintained and ready-to-use. Enforce sanitary and food-handling guidelines and regulations.*
Engage and interact with Center visitors, and serve as a subject matter expert about its amenities, tours, classes, programs and services; troubleshoot to resolve issues. May direct and manage vendors.*
Help to maintain Center operations within budget. Monitor and maintain, and accurately report on inventory, and handle cash. Provide data for financial, operational and statistical reports as requested. Provide ad hoc reports as required.*
Create and maintain a Standard Operating Procedure file that details local operational procedures and Center activities to enable prompt reporting, easy rotation and follow-on.*
As directed by Center Operations Manager or other leaders, help to plan and oversee, and lead the execution of, operational areas which may include programs, logistics, inventory management, budget, social media and database management.*
Assist with operations and programs communications and awareness. Compile and prepare announcements, stories and photos for social media, local media representatives and website publications, ensuring that content conforms to USO media guidelines.*
Deliver, or assist in managing the planning and evaluation of new and existing USO programs, activities and events on and off US military installations, including coordinating all functions, materials and assets to ensure that these programs, activities and events are effective and run efficiently.*
Assist Center Operations Manager or higher-level colleagues in reviewing USO programs and service needs within assigned area, including helping to research and recommend new programs and services. Implement any resulting program, event or activity changes.*
With key internal and external stakeholders, assist in developing, improving and maintaining working relationships with the U.S. Military, local community leaders, partners and donors, and media representatives to enhance awareness and generate support of the USO mission, and to support successful program delivery.*
Coordinate with Center colleagues to ensure appropriate and adequate resources including volunteers, materials, and supplies are available for all programs, events, and activities. Serve as a programs resource to colleagues and oversee volunteer participation.*
Communicate key information to volunteers, including shift openings, policy changes, development opportunities, etc. Maintain and generate reports from the volunteer database related to hours worked, applications in process/received, etc.*
Direct prospective volunteers through the application process. Help coordinate on the job training for volunteers. Implement volunteer recognition events and run reports - e.g., award milestone/birthdays, etc. Communicate volunteer improvement suggestions to USO colleagues. Submit Volunteer of the Quarter nominations.*
May be required to operate a USO or personal motor vehicle.
Other duties as assigned, including backfilling for Center Operations Manager or other positions, as directed by senior leaders.
Job Specifications
High School Diploma or equivalent.
2+ years work experience in event management, marketing, retail, customer service, recreation facility or related role. Relevant experience in a non-profit, military, multicultural and/or global organization preferred.
Strong interpersonal, customer service and problem-solving skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
Proficiency using computers and electronics equipment. Working knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite. General knowledge of various software, applications, and programs including but not limited to volunteer management software and social media platforms. Experience with Digital Cheetah preferred.
Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
Demonstrated ability to show initiative, self-motivation, and attention to detail with the ability to manage multiple projects with competing priorities. Ability to quickly and easily adapt to changing organizational needs.
Ability to achieve desired results while working collaboratively in a team environment.
Ability to perform basic math and follow proper cash/donation handling and reporting procedures, business/accounting functions including project management and budget reconciliation.
Willingness and ability to work non-standard hours as needed.
General knowledge of military community preferred.
Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver's license.
Ability to obtain and maintain a valid United States passport and valid foreign driver's license* (in applicable locations/regions)
Must be a strong advocate of the USO's mission.
Details
This position is located at NAS Pensacola. Preference will be given to local candidates within commuting distance to the location.
Temporary position ending September 30, 2026
Resume and cover letter are required for full consideration.
Background check - education, criminal and driving required.
The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
If that's not enough to convince you, here are some direct quotes from employees:
The organization truly cares about the people who work here.
There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.
Apply today. Join the mission. Join Team USO.
$31k-41k yearly est. 5d ago
Business Operations Consultant
Candescent
Operations associate job in Atlanta, GA
Candescent is the largest non-core digital banking provider. We bring together the transformative technologies that power and connect account opening, digital banking and branch solutions for banks and credit unions of all sizes on any core. Our Candescent solutions power the top three U.S. mobile banking apps and are trusted by banks and credit unions of all sizes.
We offer an extensive portfolio of industry-leading products and services with an extensible ecosystem of out-of-the-box and integrated partner solutions. In addition, our API-first architecture and developer tools enable financial institutions to optimize and expand upon their existing capabilities by seamlessly integrating custom-built or third-party solutions. And our connected in-person, remote and digital experiences reinvent customer service across all channels.
Self-service configuration and marketing tools give financial institutions greater control of their branding, targeted messaging and overall user experience. And data-driven analytics and reporting tools provide valuable insights to help drive continued growth and profitability. From conversions and implementations to custom development and customer care, our clients get expert, end-to-end support at every step.
Transformation Consultant
EEO Statement
Integrated into our shared values is Candescent's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. Candescent is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at Candescent has an ongoing responsibility to respect and support a globally diverse environment.
Statement to Third Party Agencies
To ALL recruitment agencies: Candescent only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, Candescent employees, or any Candescent facility. Candescent is not responsible for any fees or charges associated with unsolicited resumes.
$89k-128k yearly est. Auto-Apply 60d+ ago
Strategic Execution & Operations - Business Execution Consultant
Wells Fargo Bank 4.6
Operations associate job in Charlotte, NC
At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.
Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.
About this role:
Wells Fargo is seeking a Business Execution Consultant to participate in resolution of critical regulatory priorities.
Strategic Execution & Operations (SEO) Central Hub drives accountability, standardization, and transparency for enterprise execution of the Company's most pressing regulatory priorities by defining, maturing and monitoring governance routines for all stakeholders. This role will support program operations with regard to closure processes, artifact management and document preparation for external reviews.
In this role, you will:
Participate in a variety of assigned and ongoing business operations to ensure success in meeting business goals and objectives
Identify opportunities for process improvement by conducting root cause testing of all compliance and business metrics
Determine areas of strength or Business Execution opportunity within defined scope of work
Review and research strategies and action plans to establish effective processes while meeting performance metrics and policy expectations
Utilize independent judgment to guide moderate risk deliverables
Present recommendations to develop, implement, and monitor strategic approaches, effectiveness of support function, and business performance improvement opportunities for managing risks of the business
Exercise independent judgment and provide guidance in diverse support functions and operations for a single business group within a line of business
Collaborate and consult with leaders and executive management
Provide work direction to less experienced Strategy and Execution staff
Participate in user acceptance testing of enhancements to the Program's artifact management system, QA of ad-hoc data files and periodic document migrations
Monitor, track and report on key program activities such as validations, document refresh, etc.
Become a subject matter expert in artifact management and assist program stakeholders with questions and production issues
Assist with maintaining Central Hub sharepoint sites to ensure information is relevant and current
Assist with document packaging for external reviews
Required Qualifications, US:
2+ years of Business Operations or Leadership experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
Proficiency with Microsoft tools particularly SharePoint and Excel
Experience creating pivot tables and performing data analysis in Excel
Experience working on a regulatory initiatives
Ability to influence effectively in a matrix environment
Experience interacting with management level in a consultancy capacity
Ability to articulate complex concepts in a clear manner
Ability to take complex topics and boil them down to the salient points for different key audiences
Strong organizational, multi-tasking, and prioritizing skills
Experience working on business cases, prioritization of initiatives, execution, management and resolution of risks and issues while ensuring initiative(s) are delivered within agreed timelines
Ability to turn preliminary or ambiguous information, ideas, or problems into well-defined plans, solutions, and test scripts
Experience administrating a SharePoint site and document / artifact management
Job Expectations:
Work location: 301 South Tryon Street - Charlotte. Expectation is to work in office a minimum 3 days per week per Company Hybrid standard.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
How much does an operations associate earn in Chattanooga, TN?
The average operations associate in Chattanooga, TN earns between $22,000 and $73,000 annually. This compares to the national average operations associate range of $28,000 to $95,000.
Average operations associate salary in Chattanooga, TN
$41,000
What are the biggest employers of Operations Associates in Chattanooga, TN?
The biggest employers of Operations Associates in Chattanooga, TN are: