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Operations Associate

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Specialist: Data Operations
Mayer Brown 4.9
Operations associate job in Chicago, IL
Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Information Technology department in our Chicago office, as a Specialist: Data Operations. The Specialist: Data Operations serves as the firm's lead for ensuring data accuracy, taxonomy alignment, and access control compliance across enterprise systems and reporting platforms. This critical role ensures operational data is correct and reliable, aligns with enterprise taxonomy and data dictionaries, and confirms access controls properly reflect data classification policies and data owner requirements. Positioned at the intersection of business and IT teams, this role balances oversight with hands on operational execution. The Specialist identifies quality issues, enforces governance standards, and represents the Data & Analytics team on key initiatives, ensuring Mayer Brown's data practices support both strategic initiatives and operational excellence while evolving the firm's data management framework to meet changing stakeholder needs. Responsibilities Essential Functions Areas of Focus Data Accuracy & Quality Validation Serve as the lead for ensuring data accuracy and quality across enterprise systems, monitoring applications and reports to identify and resolve quality issues before they impact business operations. Validate data quality against established standards and identify remediation needs Verify accuracy of data transformations and mappings between systems Document end-to-end data lineage for critical data elements to ensure data accuracy Document and track data quality metrics and issues Taxonomy & Standards Alignment Ensure data aligns with enterprise taxonomy, legal data schemas, and enterprise data dictionaries, maintaining consistency in definitions, values, and classification codes across the enterprise. Ensure consistent implementation of taxonomy classification across key firm systems and reports Validate data values against enterprise data dictionaries and approved legal data schemas Help maintain and evolve comprehensive data definitions to support taxonomy consistency Identify opportunities for standardization and optimization in taxonomy application Access Control & Data Classification Compliance Enforce data classification policies and validate user access controls to ensure they align with data owner requirements and governance standards across enterprise systems. Monitor and enforce compliance with data owner requirements and access control protocols Validate that access controls align with data classification policies and data owner specifications Partner with IT and technical teams to implement access control requirements Project & Operational Oversight Balance day-to-day operational monitoring with project representation, ensuring new implementations maintain data accuracy, adhere to taxonomy standards, and properly configure data access controls. Ensure project data requirements align with enterprise taxonomy definitions and standards Review project specifications to validate adherence to data management methodology Ensure project access control configurations align with data classification policies Propose and document workflow changes to support evolving data and taxonomy requirements Validate data migration and integration activities for governance compliance Cross-Functional Collaboration & Governance Bridge business units, IT teams, and data owners to ensure seamless alignment of data accuracy requirements, taxonomy standards, and access control needs across departments and systems. Partner with Business Services and Practice teams to understand evolving data requirements Facilitate working sessions to align classification needs and access requirements across departments Collaborate with business services teams to improve data entry processes and eliminate redundancies Communicate data standards, taxonomy requirements, and access control policies to stakeholders Qualifications Education/Training/Certifications: Required: Bachelor's degree in Information Management, Data Analytics, Business Administration, Computer Science, or a related discipline. Preferred: Master's degree in Information Management, Data Analytics, Business Administration, Computer Science, or a related discipline. Industry-recognized certifications (preferred): Certified Data Management Professional (CDMP) - DAMA International Certified Business Analysis Professional (CBAP) - International Institute of Business Analysis (IIBA) Microsoft Certified: Azure Data Analyst Associate or equivalent certification in AWS/GCP Professional Experience: 5-7 years of experience in data analysis, business analysis, or technical documentation, preferably in a legal, professional services, or financial services environment. Proven experience in documenting business processes, data flows, and system integrations using tools such as Microsoft Visio and Lucidchart. Hands on experience with data profiling, data quality analysis, and metadata management within enterprise systems and reporting environments. Strong understanding of enterprise data documentation practices, including data dictionaries, metadata repositories, and report catalogs. Demonstrated ability to coordinate across business and IT teams, translating business needs into structured, actionable technical documentation. Experience supporting data governance initiatives, ensuring alignment with industry standards, regulatory compliance, and firmwide data policies. Preferred: experience in an international law firm or multinational professional services firm, working with multijurisdictional data policies, privacy regulations, and compliance requirements. Technical Skills: Data Documentation & Process Modeling: Strong proficiency in Microsoft Visio, Miro, or similar tools for creating system diagrams, data lineage mapping, and technical documentation. Data Analysis: Strong Proficiency in SQL and Excel for data extraction and manipulation; familiarity with Python (pandas, NumPy) for data analysis and manipulation is a plus. Database & Metadata Management: Experience working with relational databases (e.g., SQL Server, Oracle, PostgreSQL) and metadata management tools such as Collibra or Informatica to document and track enterprise data assets. ETL & Data Integration: Familiarity with ETL processes and tools such as Talend, Azure Data Factory, or SSIS for supporting data movement and transformation workflows. Project & Change Management: Familiarity with Agile, Scrum, or PMO frameworks, using tools like JIRA, Confluence, or Microsoft DevOps for workflow tracking and collaboration on initiatives. Performance Traits : Strong written and verbal communication skills, with the ability to communicate effectively and professionally at all levels of the firm, including senior leadership, technical teams, and external vendors. Ability to work in a diverse, cross-functional team environment, effectively supporting the demanding needs of a global law firm. Proven ability to work under pressure and manage multiple priorities, meeting deadlines in a fast-paced environment with shifting priorities. Must be a self-starter, demonstrating a high level of initiative in problem-solving, process improvement, and driving data management best practices. Strong customer service orientation, anticipating stakeholder needs, proactively addressing concerns, and exercising independent judgment. Exceptional attention to detail and organizational skills, ensuring accuracy in documentation, data integrity, and process adherence across multiple projects. Maintains confidentiality and exercises discretion. Demonstrates strong strategic thinking and problem-solving skills, analyzing complex data challenges and developing structured, actionable solutions. Ability to present complex data concepts to nontechnical stakeholders, translating technical information into clear, business-friendly insights. Collaborate effectively across departments and organizational levels, ensuring alignment between business needs, IT capabilities, and governance policies. Strong analytical and problem-solving skills with a focus on delivering business value through data-driven solutions to enhance reporting, data governance, and decision making. Deep understanding of data analytics, business intelligence, and data management principles The typical pay scale for this position is between $107,000 and $142,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-DNI #LI-PT1
$107k-142k yearly Auto-Apply 53d ago
Financial Operations Associate
Jump Trading 4.3
Operations associate job in Chicago, IL
Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to global financial markets. Our culture is unique. Constant innovation requires fearlessness, creativity, intellectual honesty, and a relentless competitive streak. We believe in winning together and unlocking unique individual talent by incenting collaboration and mutual respect. At Jump, research outcomes drive more than superior risk adjusted returns. We design, develop, and deploy technologies that change our world, fund start-ups across industries, and partner with leading global research organizations and universities to solve problems. This is an exciting role for a strong critical thinking and controls-oriented individual to join our Financial Operations team based in Chicago. You will be joining a newly formed group aimed at building out the PnL and reconciliation function at Jump. This individual will be playing a major role in the further development of Jump's systems and processes, while collaborating across Treasury, Clearing, Finance, Tax, and the trading community. In addition, this role will be expected to identify tangible opportunities to improve our business operations. You will report to the Head of Financial Operations. What You'll Do: Review and reconcile firm PnL and its subcomponents daily/monthly. Investigate and resolve breaks stemming from the firm's daily and monthly reconciliations. Be a key voice for business requirements and prioritization related to the PnL buildout. Liaise with external parties (brokers, custodians, CCPs, etc.), as needed. Proactively identify opportunities for process improvement and work with technology to implement those. Assist with the continued development of Jump's back-office infrastructure and finding value-add opportunities to further leverage this infrastructure. Collaborate across multiple stakeholders, including other parts of the backoffice and technology. Assist in creating written processes and procedures. Other duties as assigned or needed. Skills You'll Need: At least 5 years of work experience preferred in a trade operations, reconciliation, and/or accounting capacity. Minimum of bachelor's degree in business, Accounting, Finance or related fields required. Deep asset class knowledge, including lifecycle events for at least one of the following: Equities, Treasuries, Futures, FX, Options, and/or Swaps, etc. Strong project management and business analysis experience within financial operations or accounting. Demonstrated examples of working with technology to improve processes. A controls-oriented mindset with a focus on reducing firm risk. Comfort reviewing large sets of data with limited direction. Accomplished communication skills, with a demonstrated ability to effectively communicate (written and verbal) in English to both internal and external contacts on a global basis. Excellent organizational and critical thinking skills. Reliable and predictable availability Benefits - Discretionary bonus eligibility - Medical, dental, and vision insurance - HSA, FSA, and Dependent Care options - Employer Paid Group Term Life and AD&D Insurance - Voluntary Life & AD&D insurance - Paid vacation plus paid holidays - Retirement plan with employer match - Paid parental leave - Wellness Programs Annual Base Salary Range $120,000-$150,000 USD
$120k-150k yearly Auto-Apply 39d ago
Associate, Loan Operations
Monroe Capital 4.5
Operations associate job in Chicago, IL
Requirements 1+ years of experience in banking/financial field Strong work ethic Works well independently as well as in a team environment Good written and verbal communication skills Ability to interface with numerous constituents at various levels Self-starter with a positive attitude and the ability to work independently and conscientiously Proficiency with the Microsoft Office products Ability to multi-task, balancing many responsibilities simultaneously Familiarity with the Wall Street Office loan system and proficiency in processing a plus Bachelor's Degree in Accounting, Finance or Business Administration preferred Physical Requirements Sitting: Frequently (approximately 70-80% of the workday) Required for computer work, phone communication, and administrative tasks. Standing and Walking: Occasionally (approximately 20-30% of the workday) May be required for filing, retrieving documents, or walking between departments or meeting rooms. May be required to walk between Monroe offices located on different floors in the building May be required to use a step-stool to access supplies Lifting/Carrying: Occasionally Must be able to lift and carry items such as office supplies, boxes of paper, or small equipment (typically up to 20 pounds). Reaching/Bending: Occasionally Required when organizing supplies, accessing low or high shelves, or setting up meeting rooms. Typing/Keyboard Use: Frequently Daily use of computer, keyboard, mouse and other office equipment is required. Vision and Hearing: Frequently Adequate vision for reading reports, emails, and spreadsheets. Adequate hearing for phone conversations and verbal communication in meetings. Speaking: Frequently Must be able to communicate clearly with staff, vendors, and external partners. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Monroe Capital LLC Monroe Capital LLC (“Monroe”) is a premier boutique asset management firm specializing in private credit markets across various strategies, including direct lending, asset-based lending, specialty finance, opportunistic and structured credit, and equity. Since 2004, the firm has been successfully providing capital solutions to clients in the U.S. and Canada. Monroe prides itself on being a value-added and user-friendly partner to business owners, management, and both private equity and independent sponsors. Monroe's platform offers a wide variety of investment products for both institutional and high net worth investors with a focus on generating high quality “alpha” returns irrespective of business or economic cycles. The firm is headquartered in Chicago and maintains offices in Atlanta, Boston, Los Angeles, Miami, Naples, New York, San Francisco, and Seoul. Monroe has been recognized by both its peers and investors with various awards including Private Debt Investor as the 2022 Lower Mid-Market Lender of the Year, 2022 CLO Manager of the Year, Americas; Global M&A Network as the 2022 Small Mid-Markets Lender of the Year, Americas; Creditflux as the 2021 Best U.S. Direct Lending Fund; and Pension Bridge as the 2020 Private Credit Strategy of the Year. For more information and important disclaimers, please visit ****************** For Illinois Only: It is expected that the base salary range for this position will be $65,000- $90,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an ‘at-will position' and the Firm reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance, Firm or individual department / team performance and market factors. Salary Description $65,000- $90,000
$65k-90k yearly 60d+ ago
Public Securities Group, Investment Operations Associate (Security Master)
Brookfield 4.3
Operations associate job in Chicago, IL
Business - Public Securities Brookfield's Public Securities Group serves institutions and individuals seeking the investment advantages of real assets through actively managed listed equity and debt strategies. The Public Securities Group leverages Brookfield's core real asset expertise across real estate, infrastructure, real asset debt, real asset solutions and opportunistic strategies through a variety of flexible and scalable investment mandates, including separate accounts, registered funds and private funds. Clients include financial institutions, public and private pension plans, insurance companies, endowments and foundations, sovereign wealth funds and high net worth investors. The Public Securities Group has been investing in public securities for over 30 years and has over $28 billion of assets under management. For more information, visit **************************************** Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description The ideal candidate will possess a firm understanding of buy side operations with concentration on fixed income, equity, bank loan, swaps and derivative security creation and maintenance. As a member of the PSG Operations Team, the Operations Specialist will interact with our reconciliation team, corporate actions team, trade support team, performance team, compliance team and technology team to support Brookfield PSG's business model. The Operations Specialist will utilize technology platforms: Geneva (accounting system), IVP (security master system), Eze (OMS System), Bloomberg and other operational systems. The ideal candidate must possess excellent problem-solving skills, attention to detail, the ability to be a self-starter and be resourceful. Support multiple security types (foreign and domestic) through manual and automated creation processes and maintenance across various systems Engage with internal operation team, investment team, vendor resources and custodians to ensure security master data is current and accurate Investigate and resolve all security master data issues to eliminate reconciliation and data breaks Monitor the IVP dashboard and various internal reports to ensure data discrepancies are resolved Research interest payments and paydowns for bank loans and sinkable bonds Interact with the trade team to monitor bank loan settlement and update delayed compensation and cost of carry transactions in Geneva Attend regular vendor meetings / calls to discuss system issues, updates and automation efforts Manage pricing sources in Geneva to ensure daily prices are received and accurately applied Engage with the valuation committee on pricing discrepancies and resolution efforts Continually assess security master processes for improvement opportunities Prioritize and manage security master improvement initiatives Provide functional coverage for corporate actions and trades support teams during high volume periods and PTO coverage Manage relationships with the operations team, investment teams, vendor resources and the Technology Services group Manage ad-hoc items related to security master, corporate actions, pricing and system updates Candidate Profile Bachelor's degree or equivalent experience Minimum 3 years of experience in operations creating and maintaining security master data at an investment management company or hedge fund Prior experience creating and maintaining security master data Understanding of security master data flows across multiple systems and vendor feeds Prior experience with portfolio accounting and security master software Bloomberg knowledge related to security data fields General knowledge of corporate actions and trade support and processing Experience working on project teams as a subject matter expert related to process improvement Ability to think strategically and clearly communicate ideas to various levels of management Salary Range: $90,000 - $110,000 Our compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education, and designations Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
$29k-36k yearly est. Auto-Apply 60d+ ago
Operations Associate
Factory Motor Parts of Calif.Inc. 4.0
Operations associate job in Aurora, IL
Founded in 1945 as Elliott Auto Supply Co., Inc., Factory Motor Parts Co. (FMP) has grown from a small, single location in Minneapolis to over 345+ locations in over 35 states. FMP is a multi-generational, family-owned company that prides itself on providing premium original equipment and name brand automotive parts, serving as a total resource for professional service centers, dealerships, fleets and wholesale customers. Job Responsibilities: * Accurately pull customer orders * Participate in inventory cycle counts * Stock shelves as inventory arrives * Maintain warehouse organization * Professional communication with customers * Ability to write customer returns accurately * Must be able to handle hazardous materials * Performs other duties as assigned In addition to the Warehouse duties, this position may be responsible for the safe, timely and accurate delivery of customer's automotive parts to their location using a company provided vehicle; per location needs. Job Requirements: * Previous warehouse experience * 18 years of age or older * Valid Class C or D license with a Clean Driving Record Preferred * Positive work ethic * High attention to detail * Ability to interact with various levels of management and customers * Previous forklift experience is a plus Drug screen and background check administered as a condition of employment. We are an EEOC/AA Employer. An industry leader, FMP offers well-balanced compensation and benefits programs, which may include medical, dental, vision, life, 401K, profit sharing, paid holidays/vacation/sick time, STD/LTD, + much more. Salary is based on experience and job performance.
$45k-83k yearly est. 8d ago
Operations Associate
Banner Personnel Service 3.9
Operations associate job in Glendale Heights, IL
Temp We are looking to hire multiple Operation Associates at our Carol Stream location. In this role, you will be tasked with a duty on an assembly line. Role and responsibilities will frequently involve the tracking and data collection of material and product movement within and outside the primary business operations settings. KEY RESPONSIBILITIES: Utilize various computer applications to enter and track operations-related data in an accurate and through manner. Physically count, sort, inspect and track materials and/or products to ensure and maintain accuracy of data records. Research material data record errors and provide verbal explanations of findings to Operations management personnel. Operate basic material handling equipment to move heavy loads, as needed. Train new employees on work instructions relating to the tracking and data input of material or products. Produce basic reports on material inventory, shipping, receiving and recycling. Other duties as assigned to support general business operations. REQUIREMENTS: Intermediate level computer user proficiency High School Diploma or Equivalency Ability to perform standing work for a full shift Ability to lift items weighing up to 35 lbs. on a regular and ongoing basis Demonstrated experience in training new employees on work procedures Excellent organizational skills $15.50/hour
$15.5 hourly 60d+ ago
Seasonal Operations Associate - Northbrook
Neiman Marcus Career 4.5
Operations associate job in Northbrook, IL
Neiman Marcus Group is a relationship business that leads with love in everything we do-for our customers, associates, brand partners, and communities. Our legacy of innovation and our culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. Your Role As a Seasonal Operations Associate, you will work to enhance our client experience with our operations team during our most magical time of year. Reporting to an Operations Manager, the team Makes Life Extraordinary by leading with a people first mentality and ensuring exceptional execution of assignments. What You'll Do Unload and sort inbound merchandise and prepare the merchandise for the selling floor Prepare outbound merchandise to be shipped to a client, another store or the distribution center Complete daily inventory control operations Execute merchandise price changes as needed Ensure all safety procedures are followed on the receiving dock and in all other work areas What You Bring Minimum 1 year of experience in an operations or warehouse role(s) Familiar with and able to use retail and mobile technologies Requires standing, bending, climbing stairs, and lifting and carrying up to 35 pounds Must be willing to work a flexible schedule based on business needs which will include nights, weekends and holidays Inclusive Benefits Financial Solutions, including Credit Union membership NMG Associate's Core Discount of 30% with multiple in-store opportunities for an additional 30% off across select brands NMG Discount Marketplace featuring 1,000s of products and services with over $5,000 in saving About Neiman Marcus Group Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at ApplicantSupport@NeimanMarcus.com. Additional Information
$30k-36k yearly est. 60d+ ago
Commercial Operations Specialist
Lundbeck 4.9
Operations associate job in Deerfield, IL
Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth! **Summary:** The Commercial Operations Specialist is responsible for specific Commercial Operations support including managing end-to-end process of promotional material inventory, fulfillment, and compliance, FDA 2253 submissions and field operations day to day support. The specialist manages promotional material inventory and distribution through our warehouse vendor and supports both field and home office personnel through streamlined ordering systems, tracking, and reporting. Additionally, in partnership with Regulatory Affairs, Promotional Review Committees (PRC/MLR), and Marketing, this role ensures timely and accurate submission of promotional materials to the FDA's Office of Prescription Drug Promotion (OPDP). The specialist will also coordinate onboarding and offboarding of sales representatives as it relates to support of speaker programs, fleet and sampling activities. **Essential Functions:** **Inventory Management** + Confirm shipments of inventory, quantities and accuracy of Advance Stock Notification Forms and reconcile discrepancies with Lundbeck and Lundbeck 3rd parties as necessary + Manage custom assembly and kitting requirements with the fulfillment warehouse as applicable + Coordinate with commercial team and warehouse to ensure timely shipment of materials to Lundbeck sales force based on pre-determined timelines + Proactively provide inventory reports and metrics to aid in compliance of promotional materials + Collaborate with Lundbeck commercial teams regarding inventory on monthly basis to ensure appropriate amount of orderable materials and destruction/discontinuation as necessary + Coordinate large shipments to conventions and sales meetings + Manage and update as necessary the online ordering tool for home office and field personnel + Train new sales force employees on use of the online order tool + Monitor fulfilment and warehousing spend to ensure budget efficiencies **2253 Submission Management** + Prepare and submit FDA Form 2253 with final promotional materials, ensuring accuracy and compliance + Maintain submission records, reference numbers, and archives per internal SOPs and regulatory requirements. + Ensure monthly Social Media reports are reviewed, updated and submitted to FDA in timely manner **Onboarding/Offboarding sales force** + Coordinate the setup and delivery of a fleet vehicle or rental, including working with third-party vendors to arrange vehicle logistics and secure a sample storage unit, if applicable. + Partner with vendors to provide access to systems needed to support sampling, speaker program and fleet activities. + Schedule vehicle retrievals through third-party vendors when needed. + Assist with the transferring and delivering of samples once product certification is complete, if applicable. + Manage the return or transfer of company samples, and work with Compliance Operations Compliance Manager to escalate and report any instances of non-compliance or lack of response **Required Education, Experience, and Skills:** + Accredited bachelor's degree + 2 years of experience in Biotech, Medical Device or Pharmaceutical regulatory operations, regulatory affairs, marketing operations, or promotional review (PRC/MLR) + Familiarity with pharmaceutical promotional materials, labeling, and compliance requirements. + Basic understanding of inventory processes and comfort learning to use online ordering systems, databases, and simple reporting tools. + Attention to detail and problem-solving skills + Strong verbal and written communication skills **Preferred Education, Experience, and Skills:** + Experience with supporting operational needs (sampling, fleet, speaker programs) of a nationally dispersed field sales force + Skilled in managing timelines, vendors, and cross-functional collaboration. + Proficient in generating and interpreting inventory reports and metrics. + Experience coordinating shipments, kitting, and warehousing logistics. + Experience with FDA Form 2253 submissions or demonstrated understanding of the process The range displayed is specifically for those potential hires who will work or reside in the state of Illinois, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $80,000 - $95,000 and eligibility for a 10% bonus target based on company and individual performance. Benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our career site. Applications accepted on an ongoing basis.\#LI-LM1, #LI-Hybrid **Why Lundbeck** Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on theU.S. career site (***************************************************************************************************************** . _Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit theU.S. career site (*********************************************************************** ._ _Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates inE-Verify (****************************************************************************************************************************** ._ **About Lundbeck** At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real. **About Lundbeck** At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real.
$80k-95k yearly 6d ago
Client Operations Specialist
Transportation One LLC 4.2
Operations associate job in Chicago, IL
About us Transportation One is a non-asset transportation brokerage offering full-service, multi-modal logistics solutions dedicated to meeting the demands of the transportation industry. We invest heavily in cutting-edge technology and experienced logistics professionals, allowing us to deliver superior service to all our clients. Put simply, when it comes to transportation, we're the one you want. Job purpose As a Client Operations Specialist, you will work as part of a Client Management team with the sole focus of delivering an exceptional client experience to existing managed client accounts. You will be responsible for performing all day-to-day operational commitments as required. You will manage real-time issues, while multi-tasking and prioritizing supply chain issues to maintain high quality of service. As a Client Operations Specialist, you will be expected to be accurate, efficient and entrepreneurial by nature. * This is not a remote position* Duties and responsibilities * Complete all entry and scheduling of shipment orders * Make decisions regarding the best appointment times and schedule appointments accordingly * Grow and develop relationships with your portfolios' partners, shippers, and receivers * Manage and update all shipments within your portfolio * Effectively communicate with customers to understand their supply chain needs * Maintain overall positive client experience * Foster close relationships with existing customers to provide superior customer service * Report and resolve any transit issues or problems to appropriate parties * Efficiently manage the flow of information across departments (Client Management & Procurement) Qualifications * Clear and confident communication with the ability to interact with all departments * Minimum 1-year experience in customer facing role, preferably with transportation brokerage experience * Strong problem-solving skills * Self-motivated with a positive and ethical work attitude * Ability to work in a team environment, while also delivering independent results * Strong commitment to operational excellence and client satisfaction * Detail oriented and ability to multi-task * A combination of the above shall also be considered Benefits * PTO (Paid Time off) + Company holidays * Medical, dental, and vision healthcare * Company paid short term disability, life, and AD&D insurance * Company paid maternity and paternity leave * 401k with company match * Company provided onsite gym membership Compensation Compensation for this role will range between $21.50 - $24 an hour Working conditions General office environment. Work is generally performed in a seated position with a high volume of computer screen reading, but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard equipment available. EEO Statement Transportation One is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or other protected category.
$21.5-24 hourly 60d+ ago
Operations Specialist (Wealth Management)
Mesirow 4.8
Operations associate job in Chicago, IL
The Opportunity: Mesirow is an independent, employee-owned financial services firm founded in 1937. Headquartered in Chicago, with offices across the country, Mesirow serves clients through capabilities spanning Private Capital & Currency, Capital Markets and Investment Banking, and Advisory Services. We are proud that our intentional culture results in strong employee engagement, entrepreneurship and empowerment, with ongoing opportunities for volunteerism and advancement. Mesirow has been named one of the Best Places to Work in Chicago by Crain's Chicago Business multiple times and is one of Barron's Top 100 RIA firms. At Mesirow, we invest in what matters: our clients, our communities, and our culture. Our Wealth Management business provides investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With roughly $12B in assets under management, we have earned a reputation for effectively managing our clients' needs and goals. As a Schwab Operations Specialist, you will be a key member of our operations team, primarily supporting the firm's relationship with Charles Schwab, one of our primary custodians. This role is responsible for assisting with account opening, billing, and addressing operational questions related to Schwab, while ensuring a seamless experience for our front office teams and clients. Responsibilities: · New Accounts & Maintenance: Facilitate the account opening process and manage maintenance requests for client accounts held at Schwab, Fidelity, and other custodians utilized within Wealth Management, ensuring accuracy and compliance with firm policies. · Operational Support: Serve as a key resource for front-office and support staff, addressing Schwab-related inquiries. · Billing: Assist with billing functions related to investment accounts, ensuring accuracy and timely processing. · Compliance & Risk Management: Ensure workflows align with internal risk controls and comply with firm policies, industry regulations, and custodial requirements. · Collaboration & Problem-Solving: Work closely with other members of the middle office team to resolve internal and client-facing issues efficiently. · Process Improvement: Assist with implementing and testing new systems, processes, and procedures to improve operational efficiency and enhance the client experience. Qualifications: · Bachelor's degree required · Minimum of two years' experience of operations experience in financial services, preferably in wealth management. · Prior experience working with Charles Schwab's custodial platform is highly preferred. · Strong proficiency with technology and a demonstrated ability to learn new platforms quickly. · Detail-oriented with strong organizational and problem-solving skills. · Ability to multi-task and manage priorities in a fast-paced environment. · Strong interpersonal and communication skills, with a service-oriented mindset. · A collaborative and proactive approach to problem-solving. In accordance with the Illinois Pay Transparency Law, the anticipated hiring base salary for the role will be between $60,000 and $75,000 per year. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, also provides the opportunity for a performance based bonus and the Mesirow benefit program. EOE
$60k-75k yearly 60d+ ago
Ground Operations Specialist
Savatree 4.0
Operations associate job in Evanston, IL
What We Offer * Compensation: Competitive pay based on experience, with opportunities for growth as you expand your skills and certifications. * Benefits: Health, dental, vision, 401(k) retirement savings plan with company match. * Time Off: Paid time off and paid holidays to support your work/life balance. * Training & Development: Hands-on training in all aspects of tree care, including pruning, removals, cable bracing, and equipment operation, with continuing education opportunities. * Team & Collaborative Environment: Work alongside highly skilled tree care professionals in a safety-first culture. * Tools for Success: Access to modern equipment, tools, and resources that help you deliver top-quality service and grow your expertise. Position Summary Looking for a place where you can thrive? SavATree's mission is to take our passion for nature and keep this country's outdoors beautiful and flourishing. Through our comprehensive tree, shrub, and lawn care, we work hard to make sure our customers have attractive, healthy, and cared-for green spaces to enjoy. Over the last thirty years, we have opened new offices across the country, and we are looking for people who want to grow with us. The General Tree Care team are the muscle of our operation. These industrial athletes work together to provide high-quality tree care, helping to maintain and preserve the overall health of our clients' landscapes. What a Day is Like As a General Tree Care Groundsperson, you will be part of a crew that delivers high-quality tree care to our clients. You will be involved in all aspects of pruning, removals, cable bracing, and other tree care services. You will operate equipment safely, perform assigned job tasks efficiently, and provide exceptional service to clients. You will have the opportunity to work outdoors on beautiful properties while collaborating with a team of focused, talented professionals. What Kind of Person We're Looking For * Demonstrated knowledge of proper use of General Tree Care equipment * Previous landscaping experience with safe lifting techniques and proper procedures for carrying and stacking brush on client properties * Basic knowledge of common tree identification (a plus) * Knowledge of two to three basic knots plus Weaver Knot, Clove Hitch Knot, and Gilhooligan Knot * Experience with proper pruning equipment such as hand snips, pruners, pole saws, etc. What is Essential * Willingness to complete required trainings to obtain needed certifications and licenses * Desire to work outdoors * Valid driver's license to operate service-line vehicles (CDL a plus) * Must be authorized to work lawfully in the U.S. Physical Demands These physical demands must be met to successfully perform the essential functions of this job. While performing the duties of the job, the employee is regularly required to lift and/or move up to fifty (50) pounds. About SavATree We want everyone to be able to identify and achieve their own version of success, which means giving each team member the room and opportunity to grow. To ensure that everyone has the best chance to succeed, we invest heavily in training and continuing education. We make it easy for team members to reach out and get the help they need, even when it's from the other side of the country. We pride ourselves on creating an environment where each team member has the resources and opportunities to advance their career and become a go-to subject matter expert. That's why we often say: When you work here, you thrive here. Equal Opportunity SavATree is an equal opportunity employer and a drug-free workplace.
$56k-91k yearly est. 60d+ ago
Product Operations Associate - Sports Specialist
Txodds
Operations associate job in Chicago, IL
Job Description Product Operations Associate - Sports Specialist River North, Chicago. On-site Permanent TXODDS is a premier provider of ultra low-latency, accurate odds data, fast scores, and innovative betting solutions for the global sports betting industry. With offices in London, Chicago, and Belgrade - and team members working worldwide - we deliver cutting-edge technology and data products that power some of the world's top sportsbooks. About the Role We're looking for a Product Operations Associate - Sports Specialist to join our Product Operations team in Chicago. This entry-level role is ideal for someone with a passion for sport, strong attention to detail, and an interest in product operations. You'll help ensure our sports coverage is accurate, complete, and aligned with client demand - playing a key role in the quality and reliability of our odds data products. Please note: this role requires flexibility to work evenings, weekends, and bank holidays in alignment with the global sporting calendar. What You'll Do: In this role, you'll take ownership of key responsibilities that help drive team and business success. Your day-to-day will include: Defining and maintaining coverage across sports, competitions, and betting markets Researching new sports, tournaments, and markets to expand our offering Monitoring live odds data feeds for accuracy, timeliness, and completeness Investigating anomalies such as missing odds or pricing errors Supporting validation of inputs for pricing models to maintain consistency Documenting coverage changes and communicating updates to internal teams Collaborating with Product, Engineering, and Commercial teams to improve operations Contributing to process improvements that enhance accuracy and scalability What You'll Bring: We're looking for someone with the skills, experience, and mindset to thrive in this role. Ideally, you'll have: A strong interest in sports and understanding of competitions, formats, and betting markets Excellent analytical skills and high attention to detail Ability to identify and investigate anomalies in large datasets Strong communication skills for cross-team collaboration and clear reporting Comfort working in a fast-paced, dynamic environment Flexibility to work evenings, weekends, and bank holidays when required Bonus: experience with Excel, SQL, or other data tools Bonus: prior exposure to product operations, sports data, or betting markets What You'll Get From Us: At TxODDS, you'll be part of a well-established, technology-first company with ambitious growth plans and a global footprint. You'll work alongside brilliant minds in a culture that's fun, relaxed, and hardworking - where innovation and collaboration are at the heart of everything we do. As a full-time employee, you'll be eligible for health, dental, and vision insurance, a 401(k) with company match, and the ability to accrue 21 PTO days per year, plus federal holidays in line with company policy. You'll also enjoy branded merchandise, team outings, and access to a commuter card. Interview Process We like to keep things straightforward and respectful of your time. This role typically includes: An initial screening call with our Talent Partner A team interview focused on your experience, skills, and fit A short task or assessment to showcase how you think A final conversation with a senior leader Equal Opportunities & Data Protection TxODDS is an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive, respectful workplace. If you require any adjustments during the recruitment process, please let us know. We take data protection seriously. Any personal information shared during the application process will be handled in line with applicable privacy laws.
$52k-111k yearly est. 4d ago
Product Operations Senior Associate, Sales Enablement
JPMC
Operations associate job in Chicago, IL
Join our Sales Enablement team as a Product Operations Senior Associate, where you'll promote innovation and operational excellence in a dynamic environment. You'll be instrumental in coordinating cross-functional teams, optimizing processes, and ensuring the successful delivery of products. We're looking for a proactive, detail-oriented team member who can seamlessly execute product-related processes, streamline workflows, and align product roadmaps with strategic business objectives. As a Product Operations Senior Associate in our Sales Enablement team, you will play a crucial role in promoting innovation and operational excellence. You will coordinate cross-functional teams, optimize processes, and ensure the successful delivery of products and capabilities. This role provides an opportunity to work in a dynamic environment, supporting one of our key product domains with an agile mindset. You will be instrumental in streamlining workflows and aligning product roadmaps with strategic business objectives. Job Responsibilities: Develop and maintain comprehensive documentation of processes, workflows, and best practices to ensure operational excellence. Collaborate with cross-functional teams to identify inefficiencies and implement streamlined processes. Drive continuous improvement initiatives to enhance product team productivity and effectiveness. Partner with product managers, marketing, and stakeholders to ensure product roadmaps align with strategic business objectives. Leverage product management tools to maintain data integrity and support informed decision-making. Provide agile support for ad hoc tasks and projects, particularly within the Sales Enablement domain. Establish and manage user feedback channels to foster a culture of continuous improvement. Assist in backlog prioritization to ensure alignment with OKRs and strategic goals. Analyze and report on key performance metrics to guide data-driven strategies. Lead training sessions and workshops to encourage best practices and tool adoption across teams. Required qualifications, capabilities and skills: 5 years of experience in product operations, product management, or a related field. Bachelor's degree in Business, Operations Management, or a related discipline. Familiarity with product management frameworks and methodologies. Proficiency with Atlassian tools (Jira, Confluence, Align) or similar platforms. Strong analytical and problem-solving skills with a focus on data-driven decision-making. Excellent communication and collaboration skills to work effectively in cross-functional teams. Demonstrated ability to drive process improvements and operational efficiencies. Adaptability to thrive in a dynamic, fast-paced, and regulated environment. Proactive and innovative mindset with a commitment to continuous learning and improvement. Preferred qualifications, capabilities and skills: Agile certifications or experience with agile practices preferred. Product management certifications preferred.
$52k-111k yearly est. Auto-Apply 60d+ ago
Product Operation Strategist-Senior Associate
Jpmorgan Chase & Co 4.8
Operations associate job in Chicago, IL
JobID: 210683812 JobSchedule: Full time JobShift: Base Pay/Salary: Chicago,IL $95,000.00-$150,000.00 Harness your technical and strategic expertise to shape innovative client solutions and bridge product capabilities with real-world challenges! Join our team of strategists, and help us provide data-informed strategies, design experiments, engage in product design, conduct exploratory analysis, and support driving prioritized organization change implementation. As a Product Operations Strategist on the Product & Experience Analytics Team, your role will be a mix of consulting (problem solving, thought leadership, client management), project management (building plans, stakeholder communication), user-centric product design (user research, experience, tech and business architecture design), and analysis. This role presents you with an opportunity to apply a range of skills to a broad range of challenges, learn about financial services lines of business and products (e.g., credit cards, home loans), and apply knowledge of innovative technologies and methods (e.g. design thinking, generative AI, Intelligent Automation). Ultimately, you will help develop and execute actionable data science and analytical solutions in a consulting-style environment to drive efficiency across the product development life cycle at Chase. Job Responsibilities * Serve as a consultant aiming to solve business problems that drive qualitative and quantitative business value * Conduct research to inform strategic proposals for inclusion in internal-facing products designed to drive productivity and efficiency across all employees engaged in building and maintaining the 107 software products at Chase. * Design and execute implementation plans across prioritized initiatives ranging from product enhancements to experiments across job family personas. * Manage relationships with senior leaders including supporting presentations to CFO, CTO, and CPO. * Leverage design thinking practices to develop strategic, end-to-end, scalable solutions; coach others to inject the same practices into their work. * Synthesize analytical findings for consumption by internal analytical clients and senior executives. * Establish and manage relationships with internal clients and partners. * Identify new project opportunities helping to grow our business pipeline for respective books of work. * Maintain a rigorous controls environment to ensure accurate and timely results. Required Qualifications, Capabilities, and Skills: * 3+ years of industry experience in consulting, solution design, or business analytics roles (e.g., marketing analytics, sales analytics, business insights) * Experience with data analytics and/or visualization techniques (e.g. SQL, Python, Tableau, Alteryx), as well as big data technologies (e.g. Hadoop, Cassandra, AWS) * Excellent communication, with an ability to convey the strategic vision in a digestible manner for varying technical and senior audiences * Experience with design thinking practices and tools (e.g., Lucid, Figma, customer journey mapping) and product management principles (e.g., Agile) * Consulting orientation with ability to influence and effectively lead cross-functional teams * Self-starter with out-of-the box problem solving skills and a drive to bring new ideas to life * Experience and knowledge of data science and analytical methodologies and approaches, and familiarity with various artificial intelligence functionalities * Undergraduate degree in a quantitative discipline Preferred Qualifications, Capabilities, and Skills: * 3+ years of experience at a consulting firm, in tech, or financial services/banking industry * Understanding of the financial services or retail banking industry This role is not eligible for visa sponsorship or relocation assistance
$96k-128k yearly est. Auto-Apply 46d ago
Regional Operations Specialist in Illinois
Western Union Co 4.5
Operations associate job in Chicago, IL
Do you love tinkering with tech, troubleshooting on the fly, and making systems run smoother than a well-oiled machine? Then it's time to join Western Union as a Regional Operations Specialist! Western Union powers your pursuit. As an Operations Specialist, you'll be the go-to guru for our tech needs. From optimizing business software to keeping our Agents operating top-notch, you'll ensure everything runs like clockwork, with a dash of innovation and urgency. Role Responsibilities * As an Operations Specialist, you'll be the go-to guru for our tech needs. * From optimizing business applications, products and services to making sure to protect the business on a day to day. * Tech Operations Master: Keep our business tools (WUPOS, Prepaid, Peripherals etc.) running like a dream, ensuring our sales team stay productive and happy. * Data & System analytics support by observing trends when implementing new tech and products/solutions. * Tech Support Hero: Solve day-to-day technical hiccups, whether it's software woes or hardware failures. * Front-End Fun: Help with basic hardware and system troubleshooting. Role Requirements * Tech-Savvy: You're great with IT systems, cloud solutions, networking, and web hosting. * Software Wizard: You know your way around business tools like Power BI, ARC+, Snowflake, ServiceNow, SPLUNK and you can troubleshoot without breaking a sweat. * Customer service skills: You work well with clients and have great communication skills. * Quick Study: New tech doesn't intimidate you. * You love learning and mastering new tools. * Bilingual in English and Spanish highly preferred. Fluency in English is required. * Bilingual/bi-cultural experience is highly desired. * Travel anticipated approximately 20-30%. * Valid Driver's License and a reliable vehicle are required as this position requires regular travel within a defined territory. We make financial services accessible to humans everywhere. Join us for what's next. Western Union is positioned to become the world's most accessible financial services company -transforming lives and communities. We're a diverse and passionate customer-centric team of over 8,000 employees serving 200 countries and territories, reaching customers and receivers around the globe. More than moving money, we design easy-to-use products and services for our digital and physical financial ecosystem that help our customers move forward. Just as we help our global customers prosper, we support our employees in achieving their professional aspirations. You'll have plenty of opportunities to learn new skills and build a career, as well as receive a great compensation package. If you're ready to help drive the future of financial services, it's time for Western Union. Learn more about our purpose and people at ********************************** Salary The base salary range is $65,000 - 80,000 USD per year. Total on target compensation includes a base salary and short-term incentives that align with individual and company performance. Actual salaries will vary based on candidates' qualifications, skills, and competencies. Benefits You will also have access to short-term incentives, multiple health insurance options, accident and life insurance, and access to best-in-class development platforms, to name a few (*************************************************** Please see the location-specific benefits below and note that your Recruiter may share additional role-specific benefits during your interview process or in an offer of employment. Your United States - specific benefits include: * Medical, Dental, Vision, and Life Insurance * Flexible Time off * Tuition Assistance Program * Parental Leave * 401K Plan For residents of Colorado, California, Connecticut, Delaware, Minnesota, and Pennsylvania: Please do not respond to any questions on this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information. We are passionate about diversity. Our commitment is to provide an inclusive culture that celebrates the unique backgrounds and perspectives of our global teams while reflecting the communities we serve. We do not discriminate based on race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status. The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, following applicable laws. #LI-SS2
$65k-80k yearly Auto-Apply 19d ago
Exhibit Operations Specialist I
Adler Planetarium 4.1
Operations associate job in Chicago, IL
Exhibit Operations Specialist I Full Time About the Adler Planetarium The Adler Planetarium connects people to the universe and to one another. Whether introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, the Adler's focus on meaningful connections dates back nearly a century. Today, the museum typically hosts more than half a million visitors annually and reaches millions more through youth STEAM programs, neighborhood skywatching events, online citizen science, and other outreach efforts. With Adler's support, people of all ages, backgrounds, and abilities gain the confidence to explore their universe together and return to their communities ready to think critically and creatively about any challenge that comes their way. The Position The Adler Planetarium is seeking an Exhibit Operations Specialist I to join our dynamic team on Chicago's Museum Campus. The Exhibit Operations Specialist will manage the opening and closing of exhibit galleries, perform routine maintenance, and ensure the optimal condition of exhibit spaces. Daily tasks include cleaning, conducting rounds, troubleshooting and repair, and maintaining the appearance of exhibits, galleries, and public spaces. The role also supports the Exhibits team with projects such as new exhibit builds, installations, digital wiring, graphic placement, and the upkeep of both mechanical and digital components. This individual will also be responsible for: Open and close museum exhibits and galleries, including turning on/off interactive components, equipment, computers, and lighting, and ensuring all components are clean and in safe working condition. Serve as Exhibits support staff for Adler-sponsored evening events as assigned. Inspect exhibits, galleries, displays, design lab spaces, and signage daily for wear and tear, and determine the need for repairs or refurbishment. Perform minor repairs and maintenance as necessary. Respond to radio calls and take corrective action as needed or escalate issues to other staff. Perform routine cleaning, dusting, vacuuming, mopping, scrubbing, and removing dirt, monitoring for wear and tear, support digital exhibitry wiring, installation, and conducting preventive maintenance on exhibit components (e.g., replacing wires, cables, lights, lenses, batteries, switches, keyboards, circuit boards, motors). Handle material tasks such as emptying trash receptacles and loading/unloading trucks. Execute larger maintenance projects as assigned, such as recabling, rewiring exhibits, inspecting and replacing mechanical components (belts, bearings, pulleys, and motors), cleaning and lubricating interactive components, repainting galleries, and replacing graphics and signage. Assist with larger Exhibits team projects, including new exhibit production, major paint jobs, and graphic installations; support the maintenance of digital exhibit components. Provide a positive customer-facing experience by presenting a neat and professional appearance, treating guests with respect, and assisting them to make the most of their visit. The Work Schedule The typical work schedule for this position is 35 hours per week, Tuesday through Saturday, from 7 AM to 3 PM or 8:30 AM to 4:30 PM. Some Wednesday mornings, from 8 AM to 4 PM, or Wednesday evenings, from 2 PM to 10 PM. Some early mornings, late evenings, weekends, and Holidays as assigned. The Compensation & Benefits (Full-Time) Base Pay Range: $23.00-$24.53/hr. Work-Life Balance 35-hour workweek Eligible to accrue up to 12 vacation days per year to start 3 sick days as of date of hire (can accrue up to 6.5 days per year) 7 Adler paid holidays 4 Personal Holidays (Prorated for new hires starting after January 1st) Flexible Work Arrangements Paid Family Bereavement Leave & Jury Duty Paid Parental Leave Competitive Health Coverage Medical, Dental, & Vision insurance Healthcare, Dependent Care & Commuter flexible spending accounts Adler Paid Short-Term Disability insurance Retirement Savings Plan 403B plan with Adler match Adler's match is 100% vested immediately Eligible to enroll as of the date of hire Network of Support through our EAP programs Resources to help address emotional, legal, and financial issues Face-to-face, telephonic, and web-based services Free subscription to the Calm Premium app Employee Loan Program Discounted Onsite Parking Program Free Entrance to Chicago area museums and cultural institutions The Person We're looking for a reliable, detail-oriented team player with experience in museum operations, general maintenance, and hands-on work and repairs. The ideal candidate is comfortable working in tight spaces or at heights, can lift 50 pounds or more, and brings strong communication, time management, and problem-solving skills. A willingness to learn new technologies, improve existing skills, and adapt to challenges is essential. If you take pride in your work and enjoy collaborating with others, we'd be excited to hear from you! Required Qualifications: High School Diploma or GED Minimum of two years of work experience General fabrication and construction skills; familiarity with carpenter's shop tools and standard hand tools Wall framing, sheathing, drywall patching, and painting skills Ability to lift, carry, push, and pull loads of up to 50+lbs Comfort working at elevated heights and in awkward spaces Basic computer skills and experience with web searching and office software; strong aptitude for learning new technology Ability to learn and retain new skills and a strong desire to improve existing skills Efficient time-management skills and the ability to complete tasks accurately and on time Commitment to consistent, high-quality, detail-oriented work Reliable attendance and a strong work ethic Team-oriented with the ability to work independently when appropriate Ability to make decisions impacting staff and guest experience Ability to take action to shut down exhibits or components in case of safety or operational concerns Ability to determine when an issue should be escalated or resolved quickly Ability to work in physically demanding environments Preferred Qualifications: Associate's Degree or 3+ years of professional work experience OSHA General Industry Safety, Ladder/Lift Training Experience in museum operations, audio-visual production, theatrical production/stagehand work, entertainment, or exhibitions Proficiency with Arduino, Raspberry Pi, IT, and interactive technology (appreciated but not required) Experience with Google G Suite, Slack, and MS Office Suite The Adler Planetarium is committed to upholding its obligations as an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, age, or any other characteristic protected by federal, state, or local law.
$23-24.5 hourly Auto-Apply 60d+ ago
Revenue Operations Specialist
Midtown Athletic Clubs 4.2
Operations associate job in Chicago, IL
We work at Midtown to inspire people to transform their lives. Our Revenue Operations (RevOps) Specialist does so by supporting the operations, evolution, design, and support of our CRM system. Midtown has implemented HubSpot Enterprise CRM across our entire organization, with Marketing Hub, Sales Hub, Service Hub, and Operations Hub. The system powers our member support system and member communications, new member onboarding process, and marketing and sales prospect funnel. You will partner with our Director of Revenue Operations in maintaining and improving upon the system for our users, members, and prospects, working collaboratively with leaders in marketing, sales, and operations to execute strategy and implement updates within the CRM. The team has a hybrid work model, working out of the corporate office (3611 N. Kedzie Ave) in Chicago, Illinois on Mondays, and Tuesdays. The remainder of the week can be remote or in the office/club, based on individual preference. Overall Function You will work with the Director of Revenue Operations to improve revenue operations systems and processes as well as provide project management and change management support for key initiatives. This role will support internal clients such as Sales, Marketing and Operations as well as execute RevOps initiatives. To be successful in this role, you need the ability to think systematically across multiple business processes, understand both the big picture and small details of a CRM system, work collaboratively to define business objectives and strategy-then translate on that strategy to CRM best practices. Full Work with the Director of Revenue Operations to build HubSpot reports to measure various sales, marketing, and operation service efforts. Collaborate with stakeholders to maintain reports and dashboards that provide insights into sale, marketing and operations performance and key metrics. Identify trends and resolve challenges and issues within the revenue operations systems and processes with the goal of improving the user experience while driving productivity, scalability, and revenue. Help develop documentation, manuals, and training materials on RevOps systems and processes. Participate in system implementation projects including but not limited to requirements, documentation, systems configuration, test documentation/execution, issue identification and resolution. Help troubleshoot issues within HubSpot and escalate as needed. Assist in data management and governance across the RevOps ecosystem, including auditing and cleaning up data, working with team members on data best practices, and helping to establish data governance rules and procedures. Keep abreast of new HubSpot features and functionality and industry trends and best practices in revenue operations. Requirements and Skills Minimum of 2 years' experience in a customer-centric business environment with administrative responsibilities. Minimum of 1 year Administration experience with a CRM HubSpot Sales Software Certification Required. Strong understanding of the HubSpot platform, with the ability to build custom reports, leverage data sets, workflows, custom views. (understanding HubSpot workflows, sequences, and playbooks a BIG PLUS). Strong analytical and problem-solving skills, with experience using data and analytics to improve revenue and inform strategy. Strong project management skills, with the ability to prioritize and manage multiple tasks and projects. Excellent communication and collaboration skills, with the ability to work effectively with a team and across the organization. Flexibility and adaptability to change. A desire to learn and grow in the revenue operations field, and a willingness to continuously improve and develop skills. Experience working with outside systems that integrate with CRMs (e.g., other CRM systems, phone systems, databases, etc.). Self-motivating, able to assume responsibility and work autonomously in a professional manner. Excellent written and verbal communication skills. Core Competencies: Passionate about helping others. Thrive in a win together mindset. Creative problem solving, always looking to be better than yesterday. Display initiative through curiosity. Welcomes new challenges with a glass half full mentality. Practices empathy and respect. Compensation Starting at $75,000. The actual compensation will depend on experience, and/or additional skills you bring to the table. Why Midtown? Join a team that values innovation, excellence, and community. At Midtown, you'll lead a movement-not just a metric-shaping the future of premium fitness and wellness nationwide. This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. MIDTOWN is an Equal Opportunity Employer.
$25k-34k yearly est. Auto-Apply 28d ago
Seasonal Operations Associate - Michigan Avenue - 20 hours
Neiman Marcus 4.5
Operations associate job in Chicago, IL
Neiman Marcus Group is a relationship business that leads with love in everything we do-for our customers, associates, brand partners, and communities. Our legacy of innovation and our culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. Your Role As a Seasonal Operations Associate, you will work to enhance our client experience with our operations team during our most magical time of year. Reporting to an Operations Manager, the team Makes Life Extraordinary by leading with a people first mentality and ensuring exceptional execution of assignments. What You'll Do Unload and sort inbound merchandise and prepare the merchandise for the selling floor Prepare outbound merchandise to be shipped to a client, another store or the distribution center Complete daily inventory control operations Execute merchandise price changes as needed Ensure all safety procedures are followed on the receiving dock and in all other work areas What You Bring Minimum 1 year of experience in an operations or warehouse role(s) Familiar with and able to use retail and mobile technologies Requires standing, bending, climbing stairs, and lifting and carrying up to 35 pounds Must be willing to work a flexible schedule based on business needs which will include nights, weekends and holidays Inclusive Benefits Financial Solutions, including Credit Union membership NMG Associate's Core Discount of 30% with multiple in-store opportunities for an additional 30% off across select brands NMG Discount Marketplace featuring 1,000s of products and services with over $5,000 in saving About Neiman Marcus Group Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************.
$30k-36k yearly est. Auto-Apply 60d+ ago
Commercial Operations Specialist
Lundbeck LLC 4.9
Operations associate job in Deerfield, IL
Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth! Summary: The Commercial Operations Specialist is responsible for specific Commercial Operations support including managing end-to-end process of promotional material inventory, fulfillment, and compliance, FDA 2253 submissions and field operations day to day support. The specialist manages promotional material inventory and distribution through our warehouse vendor and supports both field and home office personnel through streamlined ordering systems, tracking, and reporting. Additionally, in partnership with Regulatory Affairs, Promotional Review Committees (PRC/MLR), and Marketing, this role ensures timely and accurate submission of promotional materials to the FDA's Office of Prescription Drug Promotion (OPDP). The specialist will also coordinate onboarding and offboarding of sales representatives as it relates to support of speaker programs, fleet and sampling activities. Essential Functions: Inventory Management * Confirm shipments of inventory, quantities and accuracy of Advance Stock Notification Forms and reconcile discrepancies with Lundbeck and Lundbeck 3rd parties as necessary * Manage custom assembly and kitting requirements with the fulfillment warehouse as applicable * Coordinate with commercial team and warehouse to ensure timely shipment of materials to Lundbeck sales force based on pre-determined timelines * Proactively provide inventory reports and metrics to aid in compliance of promotional materials * Collaborate with Lundbeck commercial teams regarding inventory on monthly basis to ensure appropriate amount of orderable materials and destruction/discontinuation as necessary * Coordinate large shipments to conventions and sales meetings * Manage and update as necessary the online ordering tool for home office and field personnel * Train new sales force employees on use of the online order tool * Monitor fulfilment and warehousing spend to ensure budget efficiencies 2253 Submission Management * Prepare and submit FDA Form 2253 with final promotional materials, ensuring accuracy and compliance * Maintain submission records, reference numbers, and archives per internal SOPs and regulatory requirements. * Ensure monthly Social Media reports are reviewed, updated and submitted to FDA in timely manner Onboarding/Offboarding sales force * Coordinate the setup and delivery of a fleet vehicle or rental, including working with third-party vendors to arrange vehicle logistics and secure a sample storage unit, if applicable. * Partner with vendors to provide access to systems needed to support sampling, speaker program and fleet activities. * Schedule vehicle retrievals through third-party vendors when needed. * Assist with the transferring and delivering of samples once product certification is complete, if applicable. * Manage the return or transfer of company samples, and work with Compliance Operations Compliance Manager to escalate and report any instances of non-compliance or lack of response Required Education, Experience, and Skills: * Accredited bachelor's degree * 2 years of experience in Biotech, Medical Device or Pharmaceutical regulatory operations, regulatory affairs, marketing operations, or promotional review (PRC/MLR) * Familiarity with pharmaceutical promotional materials, labeling, and compliance requirements. * Basic understanding of inventory processes and comfort learning to use online ordering systems, databases, and simple reporting tools. * Attention to detail and problem-solving skills * Strong verbal and written communication skills Preferred Education, Experience, and Skills: * Experience with supporting operational needs (sampling, fleet, speaker programs) of a nationally dispersed field sales force * Skilled in managing timelines, vendors, and cross-functional collaboration. * Proficient in generating and interpreting inventory reports and metrics. * Experience coordinating shipments, kitting, and warehousing logistics. * Experience with FDA Form 2253 submissions or demonstrated understanding of the process The range displayed is specifically for those potential hires who will work or reside in the state of Illinois, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $80,000 - $95,000 and eligibility for a 10% bonus target based on company and individual performance. Benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our career site. Applications accepted on an ongoing basis. #LI-LM1, #LI-Hybrid Why Lundbeck Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on the U.S. career site. Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit the U.S. career site. Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates in E-Verify. About Lundbeck At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real. About Lundbeck At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real.
$80k-95k yearly 6d ago
Client Operations Specialist
Transportation One 4.2
Operations associate job in Chicago, IL
About us Transportation One is a non-asset transportation brokerage offering full-service, multi-modal logistics solutions dedicated to meeting the demands of the transportation industry. We invest heavily in cutting-edge technology and experienced logistics professionals, allowing us to deliver superior service to all our clients. Put simply, when it comes to transportation, we're the one you want. Job purpose As a Client Operations Specialist, you will work as part of a Client Management team with the sole focus of delivering an exceptional client experience to existing managed client accounts. You will be responsible for performing all day-to-day operational commitments as required. You will manage real-time issues, while multi-tasking and prioritizing supply chain issues to maintain high quality of service. As a Client Operations Specialist, you will be expected to be accurate, efficient and entrepreneurial by nature. *This is not a remote position* Duties and responsibilities Complete all entry and scheduling of shipment orders Make decisions regarding the best appointment times and schedule appointments accordingly Grow and develop relationships with your portfolios' partners, shippers, and receivers Manage and update all shipments within your portfolio Effectively communicate with customers to understand their supply chain needs Maintain overall positive client experience Foster close relationships with existing customers to provide superior customer service Report and resolve any transit issues or problems to appropriate parties Efficiently manage the flow of information across departments (Client Management & Procurement) Qualifications Clear and confident communication with the ability to interact with all departments Minimum 1-year experience in customer facing role, preferably with transportation brokerage experience Strong problem-solving skills Self-motivated with a positive and ethical work attitude Ability to work in a team environment, while also delivering independent results Strong commitment to operational excellence and client satisfaction Detail oriented and ability to multi-task A combination of the above shall also be considered Benefits PTO (Paid Time off) + Company holidays Medical, dental, and vision healthcare Company paid short term disability, life, and AD&D insurance Company paid maternity and paternity leave 401k with company match Company provided onsite gym membership Compensation Compensation for this role will range between $21.50 - $24 an hour Working conditions General office environment. Work is generally performed in a seated position with a high volume of computer screen reading, but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard equipment available. EEO Statement Transportation One is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or other protected category.
$21.5-24 hourly 60d+ ago

Learn more about operations associate jobs

How much does an operations associate earn in Des Plaines, IL?

The average operations associate in Des Plaines, IL earns between $33,000 and $105,000 annually. This compares to the national average operations associate range of $28,000 to $95,000.

Average operations associate salary in Des Plaines, IL

$59,000

$33,00010%

$59,000Median

$105,00090%

What are the biggest employers of Operations Associates in Des Plaines, IL?

The biggest employers of Operations Associates in Des Plaines, IL are:

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Operations Associate Des Plaines, IL Jobs

Operations associate jobs in Des Plaines, IL

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Learn more about operations associate jobs

How much does an operations associate earn in Des Plaines, IL?

What are the biggest employers of Operations Associates in Des Plaines, IL?