Operations associate jobs in Madison, WI - 54 jobs

The Executive Operations Associate, reporting directly to the CEO, provides high-level administrative support to daily operations functions. This role is responsible for managing a wide range of tasks, including document preparation, travel arrangements, scheduling internal and external meetings, and ordering corporate supplies. Serving as a key point of contact, the Executive Operations Associate interacts with a diverse group of stakeholders across all levels of the organization and with external visitors. This role requires strong independent judgment, exceptional organizational skills, and the ability to manage a challenging workload in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Provides executive administrative support to the CEO, as needed ensuring quality work products are provided consistently and all communications are professional. Maintains CEO's appointment schedule by planning, scheduling and organizing meetings, national and international travel, and attendance/participation at conferences, as needed ensuring continuity and smooth operations. Performs desktop publishing, creating and developing visual presentations for the CEO to present professional and high-quality products. Responsible for producing high-quality documents and materials by performing a variety of tasks including transcription, formatting, design, data entry, editing, retrieval, copying, and transmission of text, data, and graphics. Ensure the accuracy, consistency, and clarity of all final outputs. Coordinates and arranges logistics for Board of Advisors meetings and assists with creating agendas and compiling meeting materials. Works in collaboration with Finance on administration tasks related the corporate accounts and payables. Assists with the contract management activities of the organization to maintain accurate and organized files. Plans, organizes, and coordinates internal and external events, in collaboration with leadership ensuring all logistical details are managed effectively to support successful execution and positive participant experiences. Coordinate, monitor client and staff gifts for holidays and other occasions as needed. Welcomes guests and clients by greeting them, in person or on the telephone: answering or appropriately directing inquiries ensuring a professional and friendly environment. OTHER DUTIES AND RESPONSIBILITIES Support vendor relationship management and serve as a secondary point of contact. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifies receipt of supplies. Serves as liaison with property management group ensuring operation of equipment by completing preventive maintenance requirements; follows manufacturer's instructions; troubleshoots malfunctions; calls for repairs, maintains equipment inventories; evaluates new equipment and techniques. Oversight of the procurement, inventory, and lifecycle of all IT hardware and software assets. Ensures cost-effective purchasing aligned with organizational needs, maintains vendor relationships, and coordinates with IT and finance teams to support budgeting, compliance, and strategic planning. Oversees equipment deployment, tracking, and disposal to ensure operational efficiency. Note that this position description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are in the performance of this job. Duties, responsibilities and activities may change at any time with or without notice. MINIMUM EDUCATION, SKILLS AND EXPERIENCE REQUIRED Associate's degree , along with at least 5 years of executive administrative support experience, including direct support to C-suite executives. Proven self-starter with the ability to proactively support executives in developing creative solutions that drive business results Exceptional written and verbal communication skills, with the ability to convey information clearly, professionally, and appropriately to diverse audiences Strong technical proficiency with Microsoft 365, including advanced skills in Outlook, PowerPoint, Word, Excel, SharePoint and Teams Expert-level experience with Adobe Acrobat for document creation, editing, and management Demonstrated ability to work independently while maintaining accountability and delivering high-quality results Strong interpersonal skills with the aptitude to build and sustain effective working relationships with internal teams and external partners Highly organized and capable of managing multiple tasks and priorities under tight deadlines Proven ability to manage and safeguard confidential and sensitive information. Experience coordinating travel logistics, managing supplies, and supporting day-to-day operational needs in a fast-paced environment COMPANY BENEFITS AND PERKS: Currently a hybrid work model - Three days on site and the option of two days remote Great Corporate Culture and Team Competitive Compensation Nine (9) Paid Holidays 3 Weeks/Year PTO Accrual Rate at Start Medical (both HMO and PPO Options), Dental and Vision - Employer paid 70% Employer paid Long-term Disability, Short-term Disability, AD&D/Life Insurance - $10,000 401k Employee Assistance Program (EAP)

Shopbop is looking for a motivated, detail-oriented individual to join our Studio Operations Team. This entry-level role supports internal and external customers by managing all inventory moving in and out of the photo studio. In addition to managing and prepping all inventory, other responsibilities may include: returning and repackaging products from shoots, organizing supplies, troubleshooting issues, assessing damage, repairing products using basic textile skills, identifying vendor defects, and communicating with the Studio and FC teams. The ideal candidate will have an awareness of the Shopbop brand, the products we carry, and is motivated to deliver quality for customers while handling competing priorities Key job responsibilities Key job responsibilities Prep all inventory coming into or out of the studio, including steaming, shoe taping, preparing inventory labels, etc. Inspect and repackage all inventory leaving and returning to the studio Package, label, and ship products to our NY studio and/or other content creators Physically and systematically move product through workflows while using a pallet jack or carts Act as the primary contact for warehouse staff in locating inventory in the studio and ensure it is returned to the warehouse in a timely manner Ensure damaged inventory is not available for sale and is routed to the appropriate team Track, resolve, and communicate issues via the use internal tooling Continuously seek to improve workflow processes while maintaining current service level agreements Cross train and support miscellaneous projects, and assist other areas as needed About the team Shopbop is the premier online shopping destination for what's new and what's next in fashion and style, offering customers around the world the best selection from both established and emerging designers. Working with more than 500 international brands, Shopbop offers customers in 165 countries a selective and nuanced fashion-forward assortment of ready-to-wear and accessories with fast, free global shipping. Shopbop is part of the Amazon.com Inc. group of companies. THIS IS A 100% ONSITE POSITION High School diploma or equivalent A knowledge of materials/fabric types and an awareness of brands Shopbop carries Working knowledge of MS Office, Excel and ability to learn new computer applications Ability to work under pressure, handle competing priorities, and adhere to deadlines independently and as a team A proven track record of earning trust, delivering results, and high bias for action Desire to improve processes and a keen eye for detail, accuracy, and organization Excellent communication and interpersonal skills Ability to work 8 hours per day, 40 hours per week Ability to lift and move up to 40 pounds Ability to steam garments in a hanging position for up to 8 hours per day, 5 days a week Ability to move supplies and inventory with the use of a pallet jack or carts Strong awareness of brands we carry Previous experience in a photo studio, or other fashion-based operations environment Previous experience managing inventory Experience steaming fabrics, taping shoes and/or refurbishing products (sewing, cleaning, etc) Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit ********************************************************* for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $31,200/year in our lowest geographic market up to $61,900/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit ******************************************************** This position will remain posted until filled. Applicants should apply via our internal or external career site.

JOB OBJECTIVE: The Operations Events Intern will assist in planning, organizing, and executing events, primarily employee-facing events, including the Summer Operations Employee meeting and picnic, as well as supporting recognition programs. This position will support event logistics, assist with administrative tasks, and help ensure smooth event setup, execution, and breakdown. The intern will gain hands-on experience in event coordination and employee engagement initiatives. Age requirement: 21+ for responsibilities that include handling and staging sealed alcoholic beverages for event storage, set-up, and clean-up. CORE DUTIES: 1. Assist with planning and organizing the Summer Operations Employee Meeting and Picnic. 2. Administer event supplies to ensure materials are prepared and organized. 3. Assist with the logistics and execution of recognition programs. 4. Provide administrative support as needed. 5. Participate in event setup, including arranging booths, signage, and necessary equipment. 6. Support event execution with on-site activities and troubleshooting issues as needed. 7. Assist with post-event breakdown, including packing and returning supplies. 8. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 9. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work. 10. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. High School diploma or proven work experience that ensures you are ready to be successful in this role. 2. Currently enrolled in a degree program (preferably in Event Planning, Hospitality, Business, or related field). 3. Strong organizational skills with an ability to prioritize tasks effectively. 4. Ability to work independently and as part of a team, especially in fast-paced environments. 5. Basic knowledge of Microsoft Office applications (Word, Excel, PowerPoint). PREFERRED QUALIFICATIONS: 1. Previous experience or coursework in event planning, hospitality, operations, or recognition programs. 2. Strong communication skills, with the ability to interact effectively with vendors, internal stakeholders, and employees. 3. Access to a reliable vehicle for work-related travel between sites or locations. PHYSICAL DEMANDS: 1. Ability to lift and move objects weighing up to 20 pounds. 2. Ability to move around event sites for setup, execution, and breakdown. 3. Ability to use a computer and standard office equipment. At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

Schedule: Weekdays, 8:30a-5p. *This is a hybrid role that will split work time between home and Meriter Business Center. The Central Scheduling Business Operations Specialist is responsible for applying analytical and technical skills representing various functional areas of UPH-Meriter Hospital and Clinics by training, developing, and improving production processes for the Central Scheduling team. Responsible for process development, enhancement requests, testing, ongoing production support, and employee training. This position is also responsible for informing staff of system enhancements, documenting trends, quality assurance and reporting operational issues to ensure that service is provided to patients in the most efficient and cost-effective manner. The Business Operations Specialist works directly with Patient Access, Financial Clearance, Patient Financial Coordination, Business Service Specialists, Business Operations Specialists, Scheduling specialists, and various ancillary departments to lead, support, and provide advice and recommendations for system enhancements, operational initiatives, and process improvements. At UnityPoint Health, you matter. We're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members. Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in. Here are just a few: Expect paid time off, parental leave, 401K matching and an employee recognition program. Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. Tuition reimbursement to help further your career and adoption assistance to help you grow your family. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together. And we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. Find a fulfilling career and make a difference with UnityPoint Health. UnityPoint Health - Meriter and UW Health work closely together to deliver exceptional healthcare services to our community. Visit ************************************ to hear more from our team members about why UnityPoint Health is a great place to work. Required Qualifications: Associate Degree in Business, Management or related field. Previous experience may be considered in lieu of education. 2 years of experience in a medical scheduling or registration position performing scheduling, registration and insurance verification. Previous experience with process evaluation. Credentialed Trainer - or successful completion of program upon hire. Excellent organizational, internal and external public relations skills. Knowledge of Epic and Epic Cadence. Preferred Qualifications: Cadence certification Previous Lead/Supervisory experience Prior knowledge in a healthcare setting Working knowledge of Epic - preferred ADT, Resolute, Cadence Referrals, Radiant Knowledge of insurance verification and using various websites/software. Call Center experience EEO/M/F/D/V

Forward Madison FC is seeking a highly motivated Ticket Operations intern who has a passion for sports business to learn with us for the 2026 season. In addition to supporting a top-tier League One men's soccer team, interns for the 2026 season will have the unique experience of assisting with the launch of Madison's new W League team in its inaugural season. Responsibilities: Assist with daily ticket servicing, including processing ticket requests, answering customer service emails and phone calls, and other ticket fulfillment projects. Help with the execution of ticket promotions and clearly communicate all ticket related items and stadium information to both patrons and staff. Manage incoming phone calls and direct them to the appropriate department. Sell single game tickets & special ticket offerings. Assist with ticketing services for all major Breese Stevens Field events such as concerts and external events. Handle customer service for package holders and season ticket holders. Print and distribute season, group, single game, and will call tickets. Process ticket exchanges on a season/group/single game basis and monitor the redemption of ticket vouchers. Organize game day preparation including the distribution of wristbands, ticket scanners, stadium prep, match day sheets, etc. in the Ticket Office and assist with walk up ticket sales on match days at the ticket windows inside Breese Stevens Field. Work game days at the stadium and other BSF-produced events occurring in evenings and on weekends Process cash, check, and credit card payments in accordance with team standards for cash controls. Participate in scheduled Sports Business courses Listed responsibilities, while demonstrative, are not complete or exclusive. Responsibilities may change and/or additional duties assigned at the discretion of the supervisor. Qualifications Experience with Microsoft Office Products. Strong written and verbal communication skills. Detail-oriented and highly organized. Previous experience with venue ticketing software (ex. ProVenue, Vivenu or Ticketmaster) is a plus, but not required Strong customer service skills. Other Requirements:This internship is not available for remote work or relocation assistance. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Making a Difference The State of Wisconsin Investment Board (SWIB), founded in 1951, is a premier global investment organization responsible for managing the more than $162 billion of assets of the fully funded Wisconsin Retirement System (WRS), the State Investment Fund and other state funds. Through SWIB's effective and innovative investment management, WRS remains one of the only fully funded US public pensions. The WRS consistently ranks among the 10 largest public pension funds in the U.S. SWIB is recognized by the investment industry for our teamwork and innovation. SWIB pursues sophisticated global investment strategies across the asset and risk allocation spectrum. Providers across the investment ecosystem seek to partner with SWIB. Serving more than 692,000 beneficiaries of the WRS, SWIB is a mission-driven organization focused on providing a strong financial future to those who committed their careers to public service. For public employees and the 1,607 Wisconsin employers who contribute on their behalf, we are a trusted partner. Our team innovates continuously to meet the challenges of an evolving investment landscape while growing and protecting the assets of the WRS. SWIB provides a strong, steady economic pillar for the state of Wisconsin by growing the trust funds under its management, managing risk, and optimizing costs of the long term. We are a mission-driven organization and the participants we serve are our mission. By bringing a disciplined, prudent, and innovative approach to market opportunities, SWIB has been successful in generating required returns and maintaining the trust of the beneficiaries and stakeholders of the funds we oversee.Home To Top TalentOur high-performing staff is key to what makes us a premier investment manager. SWIB is committed to investing in talented professionals to implement our robust, sophisticated investment strategies and to keep the organization at the forefront of the investment industry. We encourage innovation and offer professional development opportunities to help staff sharpen and expand their skills. Approximately 61 percent of SWIB's investment professionals are Chartered Financial Analyst (CFA) charterholders. Job Description: About the Team The Global Public Markets Operations team is responsible for providing operational support for SWIB's Global Public Market investments. With a diverse mix of equities, fixed income and derivatives, members of the team support a wide spectrum of products. The Investment Operations Analyst is responsible for providing trade support for internal investments, implementing new strategies/instruments and oversighting third party service providers. Essential activities: Assist in the oversight, operational and fund accounting responsibilities for Derivatives, Securities Lending/Borrowing, Public and Private Market investments and cash management dealings. Support investment operations manage risk and prioritize technological enhancement. Evaluate workflow, procedures and internal controls on a continuous basis. Job shadow different areas/functions of the Global Public Markets Strategies Division. As assigned, assist supervisor or other operations areas with data entry and analysis and other special needs/projects. The Ideal candidate: Ability to work in Madison, WI for an approximate 10-week period beginning late May/early June 2026. Undergraduate student pursuing a degree in business, accounting, economics, finance, or related. Excellent computer and application skills including MS PowerPoint, Excel, and Word. Strong organizational skills. Strong attention to detail, with the ability to critique and interpret data. Ability to work with a sense of urgency, strong commitment and accountability. Excellent verbal and written communication skills. An ability to be adaptive and thrive in a fast-paced, changing environment. Superb work ethic, attention to detail, team orientation, and commitment to excellence. Ability and desire to work as part of a team as well as dive into projects on own. Ability to present ideas clearly and articulately.

Sub-Zero, Wolf, and Cove the leading manufacturer of luxury kitchen appliances is a longstanding, family-owned company in the Madison area. Icons of design and paragons of performance and quality, Sub-Zero, Wolf, and Cove are the refrigeration, cooking, and dishwashing specialists found in world's most luxurious homes. We look for team members who are driven by innovation and excellence, striving to serve our customers by doing what is right-with integrity, teamwork, and accountability. Primary Responsibilities The Field Operations Specialist is a developmental role designed to prepare future Field Operations Managers through an 18-month rotational program. This role supports operational excellence across installation, parts distribution, and in-home service networks. The Field Operations Specialist will gain exposure to key functional areas, including Customer Service, Quality, Reliability, Supply Chain and Regional Operations, with a strong emphasis on Sub-Zero Group culture and partner engagement. Rotational Structure Customer Service Rotation (First 6 months) Training Exposure: Learn Factory Certified Installation, Parts, and Service Network structure Meet with key leaders within the department to understand their operation Attend service and installation training sessions Data & Metrics: Understand warranty impact and service metrics Participate in present product meetings Work with Business Insights to gain an understanding of installation, service and parts data and how to leverage the insights to make informed decisions Process Understanding: Job shadow Customer Advocate and Technical Service Advisor workgroups Understand and process warranty claims, product replacements, and customer orders Quality and Reliability (Second 6 months) Quality: Participate in Consumer Assurance Lab audits Partner with lead quality engineers Participate and perform quality assessments and line audits Attend weekly quality circle meetings Reliability: Work with each major Business Unit within their warranty improvement process Understand and leverage Warranty Analytics reporting to identify improvement initiatives Understand and leverage our Investigation Request process for present product Participate in our product replacement technical review process Complete RCA (Root Cause Analysis) training through standard QA/HR offerings Work with each Reliability business unit lead by site to review field returns analysis reviews and report on root cause and findings Supply Chain (Third 6 months) Create and maintain production schedules for service parts and sales accessories considering material availability, forecast demand, machine capacity and labor resources. Analyze material requirements for longer-term planning and create production orders to support short-term production scheduling needs. Collaboration with purchasing, production, engineering and other teams to coordinate production activities and resolve issues. New production introductions - Serve as a member/resource on project teams, populate system with the plans derived as an output of the NPD process and project team work to support meeting targeted availability dates. Ensure that all data fields are populated to enable planning for new item setup, maintain planning parameters and product end of life. Communicate SKU shortages to customer service and distribution network in the event of a stock out. Field Deployment (3-6 months) Overlap with retiring FOMs for 3-6 months Soft transfer of B2B relationships Support in-market operations and partner management Participate in rate negotiations Assist in managing regional partner relationships, including onboarding, performance reviews, and operational troubleshooting Resolution management * Field deployment will likely be in the Texas or Southern California territories. Qualifications Bachelor's degree - Business Management, Business Operations, Supply Chain Management, or similar preferred Ability to relocate to necessary territory Ability to travel up to 75% after field deployment Excellent written and verbal communication skills Demonstrable analytical thinking and business insights Performance management Project management Ability to make fact-based decisions, but exercise creativity and take responsible risks Effective root cause analysis and corrective action management We value our employees by providing: Competitive compensation based on skills Industry leading health, dental, and vision plans Generous 401 (K) savings and profit sharing On-site UW Health clinic, fitness center, and walking paths Education assistance and internal training programs Electric vehicle charging Maternity & paternity leave Interested in learning more on our robust benefits package we offer? Click here! This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.

Sub-Zero, Wolf, and Cove the leading manufacturer of luxury kitchen appliances is a longstanding, family-owned company in the Madison area. Icons of design and paragons of performance and quality, Sub-Zero, Wolf, and Cove are the refrigeration, cooking, and dishwashing specialists found in world's most luxurious homes. We look for team members who are driven by innovation and excellence, striving to serve our customers by doing what is right-with integrity, teamwork, and accountability. Primary Responsibilities The Field Operations Specialist is a developmental role designed to prepare future Field Operations Managers through an 18-month rotational program. This role supports operational excellence across installation, parts distribution, and in-home service networks. The Field Operations Specialist will gain exposure to key functional areas, including Customer Service, Quality, Reliability, Supply Chain and Regional Operations, with a strong emphasis on Sub-Zero Group culture and partner engagement. Rotational Structure Customer Service Rotation (First 6 months) * Training Exposure: * Learn Factory Certified Installation, Parts, and Service Network structure * Meet with key leaders within the department to understand their operation * Attend service and installation training sessions * Data & Metrics: * Understand warranty impact and service metrics * Participate in present product meetings * Work with Business Insights to gain an understanding of installation, service and parts data and how to leverage the insights to make informed decisions * Process Understanding: * Job shadow Customer Advocate and Technical Service Advisor workgroups * Understand and process warranty claims, product replacements, and customer orders Quality and Reliability (Second 6 months) * Quality: * Participate in Consumer Assurance Lab audits * Partner with lead quality engineers * Participate and perform quality assessments and line audits * Attend weekly quality circle meetings * Reliability: * Work with each major Business Unit within their warranty improvement process * Understand and leverage Warranty Analytics reporting to identify improvement initiatives * Understand and leverage our Investigation Request process for present product * Participate in our product replacement technical review process * Complete RCA (Root Cause Analysis) training through standard QA/HR offerings * Work with each Reliability business unit lead by site to review field returns analysis reviews and report on root cause and findings Supply Chain (Third 6 months) * Create and maintain production schedules for service parts and sales accessories considering material availability, forecast demand, machine capacity and labor resources. * Analyze material requirements for longer-term planning and create production orders to support short-term production scheduling needs. * Collaboration with purchasing, production, engineering and other teams to coordinate production activities and resolve issues. * New production introductions - Serve as a member/resource on project teams, populate system with the plans derived as an output of the NPD process and project team work to support meeting targeted availability dates. * Ensure that all data fields are populated to enable planning for new item setup, maintain planning parameters and product end of life. * Communicate SKU shortages to customer service and distribution network in the event of a stock out. Field Deployment (3-6 months) * Overlap with retiring FOMs for 3-6 months * Soft transfer of B2B relationships * Support in-market operations and partner management * Participate in rate negotiations * Assist in managing regional partner relationships, including onboarding, performance reviews, and operational troubleshooting * Resolution management * Field deployment will likely be in the Texas or Southern California territories. Qualifications * Bachelor's degree - Business Management, Business Operations, Supply Chain Management, or similar preferred * Ability to relocate to necessary territory * Ability to travel up to 75% after field deployment * Excellent written and verbal communication skills * Demonstrable analytical thinking and business insights * Performance management * Project management * Ability to make fact-based decisions, but exercise creativity and take responsible risks * Effective root cause analysis and corrective action management We value our employees by providing: * Competitive compensation based on skills * Industry leading health, dental, and vision plans * Generous 401 (K) savings and profit sharing * On-site UW Health clinic, fitness center, and walking paths * Education assistance and internal training programs * Electric vehicle charging * Maternity & paternity leave * Interested in learning more on our robust benefits package we offer? Click here! This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.

Bankers' Bank is a fast-growing financial institution with over 1.5 billion in assets committed to assisting community banks with their payment and financial service needs and 40 years of dedication to our community bank partners. In addition to specializing in providing correspondent banking products and services to community banks we also provide bank holding company loans, commercial loans, leasing, secondary mortgage products, cash letter/cash management, investment trading, safekeeping and portfolio accounting, correspondent credit services, international services, bank card products, and risk management solutions. Bankers' Bank has offices in Madison, WI, Des Moines, IA, Chicago, IL, Dublin, OH and Indianapolis, IN. We are seeking a Bankcards Operations Representative to join our team in our Madison, WI location. The Bankcards department services community banks in four main product areas: credit cards, merchant services, gift cards, and debit cards. This position requires a skilled problem solver who is enthusiastic to provide superior customer service that exceeds expectations. POSITION FUNCTIONS Customer Service Answer phone calls and respond to email and mail correspondence, managing a large volume of incoming and outgoing requests. Greet customers warmly and ensure each interaction is handled courteously and professionally. Log customer interactions in appropriate recordkeeping systems utilizing proficient data entry skills. Complete necessary requests, provide consistent follow-up, and accurately enter information into appropriate recordkeeping systems. Proactively discuss customer needs in order to fulfill requests accurately on a timely and consistent basis. Build, maintain, and expand customer and team relationships. Proposition recommended strategies in an amicable way and provide proper documentation of discussions. Virtual and/or onsite visits for implementation, training, etc. Proficiency in data entry. Project Work Complete assigned projects providing status updates. Administrative In partnership with the department leadership, contribute to updates on product knowledge, compliance, procedures, products, policies. Ideal candidates will possess superior customer service skills via phone and email and will be skilled in the areas of problems solving, accuracy, attention to detail, and proficient in computer use with and adept in learning new systems. Experience working within the credit/debit card, merchant services industries preferred, along with an associate degree in a business-related field. High school diploma or general equivalency diploma required.

ARC COMMUNITY SERVICES, INC. Receptionist Classification: Non-Exempt Reports To: Chief Executive Officer Qualifications: High school diploma or equivalent. Prior experience in a receptionist or customer service role is a plus. Professional Skills: We're looking for someone who is warm, approachable, and an excellent communicator with strong interpersonal skills. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and consistently demonstrates professionalism and discretion. Key qualities include flexibility, proactive problem-solving, strong time management, and a team-oriented mindset with a readiness to step in wherever needed. Technology Skills: Well-versed in technology and ability to teach others new technologies. Highly proficient with Microsoft 365, Word, Excel, Adobe Acrobat, TEAMS, data-management systems, bulk email tools, web-based grant platforms, and other office software. Essential Duties and Responsibilities: Supporting the Administrative Team and CEO Arrange and coordinate meetings and annual reviews, schedule appointments, and maintain the organization's master calendar. Assist in planning new staff training, orientation and maintaining personnel records. Take notes and summarize discussions at various meetings. Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, editing, proofreading, and creating the monthly agency-wide newsletter. Operational Greet visitors in a warm and professional manner. Ensure that the phone is answered in a quick, warm, and upbeat manner during regular business hours, screen and direct calls. Contact property management to address any concerns with the office space. Sort incoming mail and attach appropriate file/information to facilitate action if required. File, maintain and organize grants/contracts and facility information Execute personnel records requests. Support planning and execution of events. Assist and attend community events as needed or requested. Support state compliance requirements and certification. Serve as an integral part of the crisis management team. Keep all necessary office supplies in stock by maintaining inventory and proactive ordering and arrange for office equipment maintenance. Maintain the office area and ensure it is clean and orderly. Assist with annual reporting for EEOC, Affirmative Action, United Way etc. Working with the Program Managers Organize and mail correspondence to facilities and maintain communication about schedule changes to staff i.e. snow days, office closing early Assist the finance team and other support staff, as needed. Order supplies for the facilities. Coordinate and arrange meetings, prepare agendas, and reserves facilities. Collaborate with program managers to ensure facilities are safe, clean, and aesthetically appealing; create facilities requests as needed. Other Duties or Responsibilities Uphold client and employee confidentiality. Any other duties as assigned. Qualifications Qualifications: · High school diploma or equivalent · Previous receptionist or customer service experience preferred · Excellent verbal and written communication skills · Friendly, professional demeanor and strong people skills · Proficiency in Microsoft Word, Outlook, and Excel · Highly organized with strong attention to detail · Understanding of and sensitivity to individuals seeking behavioral health services · Commitment to confidentiality and ethical standards

Job Description Help power the future-literally. Realta Fusion's Business Operations Coordinator, you'll keep our high-energy startup spinning smoothly. One part logistics master, one part communications coordinator, you'll oversee everything from supply runs to social media analytics. You'll work with passionate scientists, engineers, and builders who are chasing the dream of clean, abundant energy for everyone on Earth (and beyond). If you're ready to organize, optimize, and energize, welcome aboard. Realta Fusion is a rapidly growing start-up developing compact magnetic mirror fusion energy systems to address the biggest challenge of our time - tackling global climate change while ensuring a sufficient energy supply for at least ten billion people on (and off) earth. We are building a team with diverse talents dedicated to making fusion energy a real solution to humanity's most pressing problem. Key Responsibilities Operations & Facilities Coordination (50%) Manage office operations including space planning, and facilities coordination Coordinate internal events, meetings, and company celebrations Oversee office supplies, equipment inventory, and restocking processes Support office expansion logistics including vendor scheduling and setup coordination Maintain IT hardware inventory and track support tickets Manage software license tracking Manage Sharepoint updates Purchasing & Vendor Coordination (25%) Manage the JIRA purchasing queue - submit, track, and close out purchase requests Gather quotes and create purchase orders for hardware/software, office supplies, and swag Maintain vendor contact list and support vendor onboarding Support basic procurement tracking (PO logs, vendor management, and purchasing receipts) External Affairs Coordination (25%) Managing and meta-tagging photo and video files Updating external newsletter contact distribution list Social media monitoring and recurring data/trend analysis Copy-editing text for internal and external communications Coordinating branded asset/swag deliveries for conferences and events Handling recurring subscription service payments and renewals Qualifications: Required: 2-4 years of experience in administrative, operations, or office coordination roles Excellent organizational and project management skills Strong attention to detail and comfort managing multiple concurrent priorities Proficiency with Microsoft 365 and basic Excel/Sheets tracking Clear and professional written communication and vendor interaction skills Familiarity with social media platforms (LinkedIn, X/Twitter, YouTube, etc.) and analytics dashboards Ability to handle confidential and sensitive information with discretion (important for both internal ops and external communications) Preferred: Experience with JIRA, SharePoint, or equivalent workflow systems Comfortable with IT coordination and asset management processes Basic design or layout familiarity (Canva, Adobe Express, PowerPoint design) for branded materials Experience tracking marketing metrics or engagement data (Excel/Sheets reporting, dashboards, etc.). Interest in or familiarity with clean energy, climate tech, or advanced R&D industries Applicants who do not meet the entire job specification are encouraged to apply. Compensation & Benefits What we are working on is hard… and hugely important. Realta Fusion is assembling a talented team bound together by a passion to solve humanity's biggest challenge with first-of-a-kind technology. Additionally, Realta offers: Competitive compensation package, including equity stock options Comprehensive benefits including health, dental, and vision insurance, plus a 401(k) Flexible paid time off (PTO) to support work-life balance Work and live in Madison, Wisconsin - one of America's most livable and vibrant cities We value diversity as a critical factor in innovation and believe a diverse team is necessary to solve the toughest problems. We aim to create an inclusive environment that unleashes the full creativity of our team members from a wide variety of backgrounds and experiences. We provide equal employment opportunities to all individuals based on merit and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable laws.

Job DescriptionDescription:ABOUT THE CENTER FOR BLACK EXCELLENCE AND CULTURE The Center for Black Excellence and Culture is a nonprofit organization based in Madison, Wisconsin, dedicated to creating a transformative space for the Black community. The Center is a hub for celebrating Black excellence, fostering entrepreneurship, and promoting cultural expression. Designed, led, and inspired by Black voices, the Center serves as a critical resource for intergenerational learning, artistic expression, and leadership development. With an anticipated opening in 2026, it is poised to impact thousands of individuals through education, cultural programming, and community engagement. POSITION SUMMARY The Operations Coordinator plays a central role in ensuring the efficiency and effectiveness of the organization's daily operations. This position coordinates and supports the daily execution of administrative systems, HR processes, financial operations, and general organizational logistics requiring independent judgment to prioritize competing demands and recommend process improvements. The Operations Coordinator serves as a trusted operational partner to the COO and is empowered to act as a point of continuity for day-to-day operations when the COO is unavailable or at capacity, ensuring organizational stability and responsiveness.The ideal candidate is highly organized, exercises sound decision-making, and thrives in a mission-driven environment. Cultural awareness and authentic connection to the Center's mission of celebrating Black excellence and fostering intergenerational community engagement are essential. KEY RESPONSIBILITIES Operations and Administration Coordinate and co-manage daily office operations, exercising independent judgement on facilities, ordering supplies, and vendor relationships. Maintain organizational calendars, schedules, and internal communication systems. Contribute to organizational policies and procedures, drafting recommendations for leadership review. Manage technology tools and systems (e.g., Google Workspace, project management software, CRM). Finance and Compliance Process and track invoices, reimbursements, and expenses flagging issues and recommending solutions.. Support annual budgeting and audit preparation. Maintain financial and administrative records in compliance with nonprofit regulations. Coordinate with external vendors, accountants, and consultants as needed. Human Resources Support Coordinate onboarding for new staff and recommend improvements to HR processes. Maintain confidential personnel records following established recordkeeping best practices. Coordinate payroll and benefits administration with HR service providers. Support staff training, professional development tracking, and performance review logistics. Board and Executive Support Provide logistical support for board meetings, including materials preparation. Assist executive leadership with special projects, reporting, and internal communications. Program and Event Logistics Provide operational support for program activities and events (virtual and in-person). Coordinate travel, meeting logistics, and event materials. Develop and maintain systems to track center utilization (facility usage, visitor count, room bookings) and program participation metric. Analyze data and prepare reports to support grant applications, leadership decisions, and board reporting. Requirements:QUALIFICATIONSRequired: Minimum 2-3 years of experience in administrative, operations, or nonprofit management support roles. Strong organizational and project management skills, with attention to detail and follow-through. Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar) and comfort learning new systems. Excellent written and verbal communication skills. Ability to manage multiple priorities and work independently in a fast-paced environment. Ability to represent the Center's mission authentically when engaging with staff, volunteers, community members, donors and stakeholders. Preferred: Experience in nonprofit operations, HR coordination, or bookkeeping. Familiarity with donor management databases or accounting software (e.g., QuickBooks, Salesforce). Familiarity with culturally-specific community organizations and the ability to support programming that resonates with the community the Center serves.

Join us today as a Marketing Operations Coordinator! First Business Bank is a Top Workplaces USA company, learn more here. At the heart of First Business Bank, we believe success comes down to putting people first. Our people are our priority - they embody ambition, experience, and client focus. The result is extremely engaged employees who provide unmatched client satisfaction. With comprehensive total rewards to support our team members, a commitment to valuing each other's differences, and a focus on improving our communities, we are confident you'll find the experience is your advantage. We're delighted you're considering joining us! OVERVIEW: The Marketing Operations Coordinator plays a critical role in ensuring seamless execution of marketing initiatives and client-facing activities. This position is responsible for managing logistics, tracking expenses, and supporting operational processes that enable the marketing team to deliver high-quality experiences. WORK MODEL: Start date immediate- Based out of our Madison OR Brookfield, WI location, onsite requirements of 1-2 times per month. Therefore, a Wisconsin resident is required. Specifically, as a Marketing Operations Coordinator you will: * Logistics & Execution: Plan and coordinate venues, vendors, A/V, catering, and materials; ensure smooth on-site setup, event flow, and teardown. * Cost Tracking: Monitor budgets, reconcile expenses, process invoices and sponsorships accurately and on time. * Branded Materials: Manage stationery, holiday cards, and giveaways; track orders and resolve issues promptly. * Marketing Support: Provide backup for request intake and assist with documentation, nametags, and shared systems. * Administrative Tasks: Maintain organized records, prepare materials, and proactively share information with stakeholders. The successful candidate should have: * Associates Degree and 1 year of relevant experience, OR 3+ years of Executive Administration experience. * Ability to juggle multiple projects at once, balancing priorities and deadlines. * Highly organized and detail oriented * Demonstrated aptitude and curiosity for technology and systems, including emerging tools such as AI; ability to quickly learn, adapt, and leverage digital solutions to drive efficiency and innovation.

The Capitols and LEGACY20 are seeking a motivated, creative, and organized Marketing & Game Operations Coordinator to support both team and arena marketing initiatives. This role will play a key part in executing marketing, creative content, and in-arena experiences for Capitols hockey games and arena-hosted events. This position will begin as an hourly role in Quarter 1 of the 2025-26 season, with the intention of transitioning to a full-time position in late spring/early summer for the right candidate who demonstrates success and growth in the role. Position OverviewUnder the direction of the Director of Media Relations, the Marketing & Game Operations Coordinator will execute marketing strategies, create compelling content, and help deliver high-quality in-arena experiences. This role bridges digital marketing, creative production, and live event execution, making it ideal for someone who thrives in a fast-paced sports and entertainment environment. Key ResponsibilitiesMarketing & Creative Execution Design and produce graphics, videos, and marketing materials across all Capitols and arena platforms Execute marketing and creative strategies for: Capitols team initiatives Arena-hosted events (concerts, tournaments, special events) Partner and special events under the Capitols and arena umbrella Support ticket sales and promotional campaigns through targeted social and digital marketing efforts Coordinate advertising campaigns and track engagement and performance metrics Social Media & Content Management Execute daily social media posting following the tone, voice, and direction set by the VP of Communications & Media Relations Manage and maintain content calendars to ensure consistent coverage of team, arena, and partner events Collaborate with internal departments, sponsors, and promoters to fulfill marketing and branding commitments Game Operations & Live Event Execution Oversee game operations on Capitols home nights, including: Directing the in-arena show and run of show Coordinating music, promotions, timing, and intermission activities Assisting with on-site execution to ensure a seamless fan experience Qualifications Strong creative skills in graphic design, video production, or digital content creation Experience managing or contributing to social media platforms for brands, sports teams, or events Highly organized with strong time management and attention to detail Comfortable working nights, weekends, and event days as required Ability to collaborate effectively with internal staff, sponsors, and external partners Passion for sports, live events, and fan engagement Growth OpportunityThis role is designed as a growth position. The Marketing & Game Operations Coordinator will start in an hourly capacity during Q1 of the 2025-26 season, with the opportunity to transition into a full-time role in Q2 based on performance, organizational needs, and demonstrated impact. The Capitols and LEGACY20 are an equal opportunity employer and value diversity at all levels of the organization. We do not discriminate on the basis of race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic. All employment decisions are made based on qualifications, merit, and organizational need.

Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders. Covia is looking for a dynamic Operations Intern who will have a positive impact at our Portage, WI location. As an Operations Intern, you will have the opportunity to learn and participate in the various aspects of operating a successful plant as well as participating in an assigned project to benefit the operation. The internship will be May 18, 2026 - August 7, 2026. The successful candidate will have the following Key Accountabilities: Learn, and adhere to, the safety principles of Covia including PPE, MSHA regulation, industrial hygiene, workplace inspections, etc. Work with the Mine Superintendent and Mine Supervisor to gain a basic understanding of mining processes, including drilling, blasting, haulage, surveying, sampling, etc. Work with the Plant Superintendent and Shift Supervisors to gain a basic understanding of grinding, flotation, drying, screening, and loading Work with the Quality Control Supervisor to gain a basic understanding of quality control, sampling, data management, reporting, continuous improvement, etc. Work with the Environmental Supervisor to gain a basic understanding of permitting, regulatory requirements and reporting, reclamation, etc. Work with the Maintenance Supervisor to gain a basic understanding of preventative maintenance, corrective maintenance, purchasing, scheduling, etc. Assist the salaried staff as needed to address technical problems and/or projects Perform other duties as assigned The successful candidate will have the following Minimum Qualifications: Pursuing a degree in Engineering (mining, mechanical, industrial, chemical, etc.) or a related field of study from an accredited university Interested in developing a career in Operations Excellent written, oral, and interpersonal communication skills The ability to think logically and communicate ideas with others Willingness to interact and thrive in a diverse group dynamic Demonstrate analytical and business skills Commitment to Our Culture Our core values - Safety, Team, Customers, Growth, and Courage-guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success-ensuring a sustainable future for our company. All Covia Team Members are expected to: Live the Life-Saving Rules Build high-performing work teams Focus on customers Demonstrate a growth mindset Do the right thing, always At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, or veteran status. An Equal Opportunity Employer IND2

We are seeking a detail-oriented and patient-focused Operations Specialist to join our team. This role is ideal for someone with strong front-end customer service skills. You'll be the first point of contact for patients, handling a mix of in-person interactions, phone support, and administrative tasks. Key Responsibilities: Greet and assist walk-in patients with a focus on CPAP/PAP services Perform insurance verification and schedule appointments Enter sales orders and patient data accurately into the system Assemble PAP products and provide basic product training to patients Manage inventory, including putting away stock and tracking supplies Handle incoming calls and provide excellent phone-based customer service Support reception and general customer service functions Collaborate with the on-site PAP Technician and CSR Participate in potential on-call rotation after the completion of contract period (latest shift ends at 8:00 PM, 2x per month) Workload Breakdown: 60% Patient-facing (in-person support and training) 30% Phone-based support 10% Order entry and administrative tasks Skills Customer Service, Operations Specialist, Operations Coordinator, Office Manager, Office Assistant, patient access, Scheduler, Insurance Verification Top Skills Details Customer Service,Operations Specialist,Operations Coordinator,Office Manager,Office Assistant Additional Skills & Qualifications High school diploma 2+ years in customer service or operational support role Previous office environment required Strong computer and data entry skills Excellent communication and phone etiquette Experience with insurance verification and scheduling preferred Ability to work independently in a slower-paced environment Prior experience in a healthcare or DME (Durable Medical Equipment) setting is a plus Experience Level Entry Level Job Type & Location This is a Contract to Hire position based out of Fort Atkinson, WI. Pay and Benefits The pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Atkinson,WI. Application Deadline This position is anticipated to close on Jan 16, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Forward Madison FC is looking for an organized and personable individual to assist with the retail and merchandise operations for the 2026 season. This position will gain hands-on experience with all aspects of a world-renowned merchandise operation, including online retail, inventory management, analysis, customer service, merchandise design and retail marketing. Additionally, interns for the 2026 season will have the unique experience of assisting with the launch of Madison's new W League team in its inaugural season. Responsibilities: Ensure customers receive the highest level of customer service each time they shop with FMFC Oversee day to day operations of retail store Identify key trends/consumers of the store Assist in store sets and any special merchandise activations Understand and execute company directives to align with overall store strategies Assist with training staff in sales strategies, customer service, POS usage, and game day roles Support buying team in day-to-day inventory tracking Manage website, order fulfillment, and sales tracking via FMFC ecommerce shop Work both in groups and independently to create visual merchandising arrangements in store Collaborate with other interns and full-time staff on special events, projects, and gamedays Direct the work of part-time staff on game days and assist in team store scheduling Understand and be able to lead the customization process of jerseys sold in the store Upkeep the overall store cleanliness, brand standards, and store checklist Work FMFC and W League game days at the stadium and other BSF events occurring in evenings and on weekends Qualifications: Strong customer service skills Ability to problem solve Excellent communication skills Creative eye, attention to detail, ability to adapt on the run Ability to lift 40 lbs Retail background preferred Ability to work a flexible schedule, including evenings and weekends Other Requirements:This internship is not available for remote work or relocation assistance. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Help power the future-literally. Realta Fusion's Business Operations Coordinator, you'll keep our high-energy startup spinning smoothly. One part logistics master, one part communications coordinator, you'll oversee everything from supply runs to social media analytics. You'll work with passionate scientists, engineers, and builders who are chasing the dream of clean, abundant energy for everyone on Earth (and beyond). If you're ready to organize, optimize, and energize, welcome aboard. Realta Fusion is a rapidly growing start-up developing compact magnetic mirror fusion energy systems to address the biggest challenge of our time - tackling global climate change while ensuring a sufficient energy supply for at least ten billion people on (and off) earth. We are building a team with diverse talents dedicated to making fusion energy a real solution to humanity's most pressing problem. Key Responsibilities Operations & Facilities Coordination (50%) Manage office operations including space planning, and facilities coordination Coordinate internal events, meetings, and company celebrations Oversee office supplies, equipment inventory, and restocking processes Support office expansion logistics including vendor scheduling and setup coordination Maintain IT hardware inventory and track support tickets Manage software license tracking Manage Sharepoint updates Purchasing & Vendor Coordination (25%) Manage the JIRA purchasing queue - submit, track, and close out purchase requests Gather quotes and create purchase orders for hardware/software, office supplies, and swag Maintain vendor contact list and support vendor onboarding Support basic procurement tracking (PO logs, vendor management, and purchasing receipts) External Affairs Coordination (25%) Managing and meta-tagging photo and video files Updating external newsletter contact distribution list Social media monitoring and recurring data/trend analysis Copy-editing text for internal and external communications Coordinating branded asset/swag deliveries for conferences and events Handling recurring subscription service payments and renewals Qualifications: Required: 2-4 years of experience in administrative, operations, or office coordination roles Excellent organizational and project management skills Strong attention to detail and comfort managing multiple concurrent priorities Proficiency with Microsoft 365 and basic Excel/Sheets tracking Clear and professional written communication and vendor interaction skills Familiarity with social media platforms (LinkedIn, X/Twitter, YouTube, etc.) and analytics dashboards Ability to handle confidential and sensitive information with discretion (important for both internal ops and external communications) Preferred: Experience with JIRA, SharePoint, or equivalent workflow systems Comfortable with IT coordination and asset management processes Basic design or layout familiarity (Canva, Adobe Express, PowerPoint design) for branded materials Experience tracking marketing metrics or engagement data (Excel/Sheets reporting, dashboards, etc.). Interest in or familiarity with clean energy, climate tech, or advanced R&D industries Applicants who do not meet the entire job specification are encouraged to apply. Compensation & Benefits What we are working on is hard… and hugely important. Realta Fusion is assembling a talented team bound together by a passion to solve humanity's biggest challenge with first-of-a-kind technology. Additionally, Realta offers: Competitive compensation package, including equity stock options Comprehensive benefits including health, dental, and vision insurance, plus a 401(k) Flexible paid time off (PTO) to support work-life balance Work and live in Madison, Wisconsin - one of America's most livable and vibrant cities We value diversity as a critical factor in innovation and believe a diverse team is necessary to solve the toughest problems. We aim to create an inclusive environment that unleashes the full creativity of our team members from a wide variety of backgrounds and experiences. We provide equal employment opportunities to all individuals based on merit and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable laws.

at First Business Bank Join us today as a Marketing Operations Coordinator! First Business Bank is a Top Workplaces USA company, learn more here.At the heart of First Business Bank, we believe success comes down to putting people first. Our people are our priority - they embody ambition, experience, and client focus. The result is extremely engaged employees who provide unmatched client satisfaction. With comprehensive total rewards to support our team members, a commitment to valuing each other's differences, and a focus on improving our communities, we are confident you'll find the experience is your advantage. We're delighted you're considering joining us! OVERVIEW:The Marketing Operations Coordinator plays a critical role in ensuring seamless execution of marketing initiatives and client-facing activities. This position is responsible for managing logistics, tracking expenses, and supporting operational processes that enable the marketing team to deliver high-quality experiences. WORK MODEL: Start date immediate- Based out of our Madison OR Brookfield, WI location, onsite requirements of 1-2 times per month. Therefore, a Wisconsin resident is required. Specifically, as a Marketing Operations Coordinator you will: Logistics & Execution: Plan and coordinate venues, vendors, A/V, catering, and materials; ensure smooth on-site setup, event flow, and teardown. Cost Tracking: Monitor budgets, reconcile expenses, process invoices and sponsorships accurately and on time. Branded Materials: Manage stationery, holiday cards, and giveaways; track orders and resolve issues promptly. Marketing Support: Provide backup for request intake and assist with documentation, nametags, and shared systems. Administrative Tasks: Maintain organized records, prepare materials, and proactively share information with stakeholders. The successful candidate should have: Associates Degree and 1 year of relevant experience, OR 3+ years of Executive Administration experience. Ability to juggle multiple projects at once, balancing priorities and deadlines. Highly organized and detail oriented Demonstrated aptitude and curiosity for technology and systems, including emerging tools such as AI; ability to quickly learn, adapt, and leverage digital solutions to drive efficiency and innovation. Experience the Total Rewards Great People Deserve As a recognized Top Workplace, we know taking care of our employees and their families directly impacts their success and the success of our company. As part of the Total Rewards package, we take pride in offering eligible employee benefits which include: Comprehensive Health, Dental, and Vision plans Competitive compensation, with a focus on professional development and internal mobility Paid vacation time (15 days minimum per year) Paid sick leave (6 days per year) 1 day paid volunteer time 10 paid holidays (annually) Paid parental leave 401(k) program with company matching, plus additional profit sharing contribution Performance based annual incentive program Free and confidential Employee Assistance Program Wellness programs Education Assistance Program Employee Stock Purchase Program Plus many other perks and benefits! Compliance Statement First Business Bank participates in the E-Verify program. Know Your Right to Work English and Spanish. First Business Bank is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. If you require a reasonable accommodation for any part of the employment process, please email [email protected].