Logistics and Domestic Operations Coordinator
Operations associate job in Miami Springs, FL
Job Title: Logistics and Domestic Operations Coordinator
Department: Operations
Reports To: VP of Logistics
Salary: $50,000 - $60,000
About Us
Effy Jewelry is a family-owned and operated business that has been crafting exquisite jewelry for over four decades. Founded by Effy Hematian, the brand has become synonymous with innovative design, superior craftsmanship, and unparalleled quality. With a focus on innovation and creativity, Effy Jewelry has become a global leader in the fine jewelry industry. Its pieces can be found in major retailers and department stores worldwide, as well as being a leading Fine Jewelry name in the Maritime & Cruise industry with over 150 land-based and cruise ship-based stores.
Position Summary
The Logistics Coordinator will support the Warehouse Manager and Logistics Team in overseeing domestic logistics operations, with a primary focus on owning the bonded warehouse process and all related documentation. This role will lead the preparation, accuracy, and compliance of bonded warehouse entries, documentation flows, and system inputs, ensuring alignment with customs brokerage partners and adherence to all regulatory requirements.
The ideal candidate must have a strong understanding of bonded warehouse operations, CFS (Container Freight Station) procedures, and bonded documentation. This position requires exceptional attention to detail, strong Excel, organizational skills, and the ability to thrive in a fast-paced, dynamic environment while ensuring seamless execution of domestic shipments and logistics tasks.
This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week.
Key Responsibilities
Oversee and coordinate all domestic shipping activities, including inbound and outbound deliveries.
Own the bonded warehouse process end-to-end, including documentation preparation, bonded entries, system inputs, and daily compliance follow-up.
Serve as the primary point of contact with customs brokerage partners to ensure accuracy, compliance, and timely submission of bonded documentation.
Prepare, process, and verify all shipping documents, ensuring accuracy and adherence to company and regulatory standards.
Manage carrier relationships; monitor and track shipments to ensure on-time performance.
Collaborate with New York HQ operations and merchandising teams to align domestic deliveries with inventory needs and shipment priorities.
Maintain and oversee all shipment, receipt, and inventory transaction records, including the bonded documentation archive.
Troubleshoot and resolve shipping issues as they arise.
Identify and contribute to process improvements to enhance operational efficiency and minimize errors.
Ensure adherence to all company policies, safety protocols, and operational standards.
Qualifications
Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent experience considered.
Minimum of 2 years of experience in logistics, warehouse operations, or similar role (experience in jewelry, luxury goods, or bonded facilities a strong plus).
Strong understanding of bonded warehouse processes, CFS operations, and bonded documentation requirements.
Highly organized with excellent attention to detail and strong time-management skills.
Proficient in Microsoft Office; including Excel and familiarity with warehouse management systems such as Magaya is preferred.
Strong communication skills with the ability to collaborate effectively across departments.
Ability to multitask, adapt quickly, and work efficiently under pressure.
Strong analytical and problem-solving capabilities.
Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.
Facility Operations Associate
Operations associate job in Opa-locka, FL
Description:
Company:
The Concours Club sets the new standard for automotive country clubs worldwide. The members-only motorsport facility blends high-tech driving, impeccable service, and luxury amenities within a spectacular resort setting. Located within minutes from the heart of Miami, this is the ultimate escape, where automotive collectors and enthusiasts can relax, connect, and share their passion. The world-class driving experience is now open to members.
Summary/Objective:
The Facility Operations Associate is responsible for executing all daily site operations of the course and ground, including but not limited to all activities related to the facility's maintenance. Supports the response team and places safety procedures as the top priority.
Roles & Job Responsibilities
Inspects facilities periodically to determine problems and if any necessary maintenance is needed. Executes day-to-day maintenance activities for the facility and equipment, including but not limited to minor fixes such as repairing broken locks, filling gaps on walls, etc.
Performs cleaning daily activities for the course and club such as dusting, mopping, etc.
Supports the response team on day-to-day operations and works on the safety truck as needed.
Inspects, maintains, and checks the functionality of building and safety systems (heating, ventilation, fire alarms, etc.)
Monitors inventory of materials and equipment
Works on garden/yard upkeep by moving the lawn, collecting trash, etc.
Ensures adherence to quality standards, safety, and health regulations
Maintains a safe working environment by complying with all safety policies in the workplace
Advocates and promotes a safe work environment by reporting hazards, wearing all required PPE, and encouraging others to do the same.
Provides excellent customer service to all members and visitors of the club Reports facility/maintenance issues to Facility Manager
Skills & Qualification Requirements
Proven experience as a maintenance associate or similar role
Strong technical knowledge of all building systems (electrical, heating, etc.)
Knowledge of health and safety practices and regulations
Ability and knowledge to operate a wide variety of equipment, including forklifts, leaders, excavators, etc. Customer-oriented
Team-work oriented
Ability to multi-task, prioritize and organize.
Ability to verbally communicate in a professional and effective manner with members and co-workers High School Diploma required; a Degree from vocational school is a plus.
Professional Certifications are preferred (e.g., CMRP, HVAC)
Possess the ethics and positive attitude that support the company's values and culture
Ability to stand, sit, walk, climb, stoop, kneel, crouch, and crawl
Must be able to lift 50+ pounds at a time
Must be able to work in both warm and cool environments; indoors and outdoors
Must be 18 years of age or older
Must be willing to obtain training and certifications as required
Must have and maintain a valid Driver's License with clean driving record
Work Environment
This job is usually performed indoors and outdoors, in a controlled environment, and experiences a high level of noise.
Physical Demands
Facility Operations Associate must have the ability to stand for long periods of time, bend, reach, stoop, lift, and carry 50+ pounds. While performing the duties of this job, this employee is regularly required to participate in effective and clear communication (talking and listening).
Position Type/Expected Hours of Work
This is a part-time position that may have the potential to become a full-time role at the discretion of management. The Facility Operations Associate is expected to work an alternating schedule including nights, weekends, and holidays.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Requirements:
Associate - Fund Operations
Operations associate job in Miami, FL
Key Responsibilities
· Manage the day-to-day Fund/Investment Vehicle operations including liquidity, credit facilities, and capital activity
· Prepare and manage weekly report covering firm wide capital activity including deal transactions, fund closings, capital calls and distributions
· Collaborate with other departments to understand business needs and implement strategies and automations to improve efficiencies and operational excellence
· Manage 3rd party pricing service relationships and oversee certain aspects of the liquid securities' valuation process
· Embrace attributes of adaptability and flexibility as the specific duties and responsibilities will evolve based on both the skills of the incumbent and the changing circumstances at the Company
· Establish and monitor personal performance and goals through setting objectives, discussing priorities and providing feedback.
· Uphold a culture that is based on innovation, initiative and value-add results.
Specifications
· Bachelor's Degree is required from a top-tier university in Economics, Finance, Accounting or other related field is preferred
· Minimum 1-3 years of experience in an Investment or Operations-focused role; experience in Private Equity (Real Estate specific a plus) preferred
· Highly organized, with focus on process discipline and attention to detail
· Excellent communication and project management skills
· Must have a professional demeanor, problem-solving ability, and possess good communication and writing skills
· Must be available for weekend and after hours work which includes and is not limited to responding to emails in a timely manner and completing tasks based on directives given from supervisors
· Detail oriented
· Hard worker and collaborative
· Strong communicator
· Positive Attitude
· Strong interest in Real Estate and Alternative Investments
While performing the duties of this job, the Associate is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop. The Associate must occasionally lift and/or move up to 25 pounds. Evening or weekend work may be necessary to meet deadlines.
This description outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties.
Rialto Capital is committed to the principles of Equal Employment Opportunity. Our policy is to provide equal employment opportunity to all applicants and Associates without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age (40+), disability, veteran status, genetic information (including family medical history), or any other legally protected status.
Our company uses E-Verify to confirm the employment eligibility of all newly hired employees.
To learn more about E-Verify, including your rights and responsibilities please visit: e-verify.gov.
Auto-ApplyOperations Associate - Part Time
Operations associate job in Sunrise, FL
Saks OFF 5TH is the premier luxury off-price destination. In its more than 100 stores in the U.S. and Canada, and online, at SaksOFF5TH.com, the company provides the best names in fashion at an incredible value through its merchandise authority, unparalleled brand access and seamless connection between ecommerce and stores.
What This Position Is All About:
Discover how we lead the market as the premier luxury-value destination by experiencing our assortment of brands and learning about the quality of our products alongside a team of proud innovators within the retail landscape.
We are seeking a motivated and creative Operations Associate to oversee merchandise displays and store layout. Get to know some of our most coveted brands by executing eye-catching and attractive merchandise presentations. Encourage sales and provide the perfect setting for a memorable shopping experience. Create unique displays to bring attention to sale items, new merchandise, or exclusive designs in our store and monitor inventory to ensure sufficient stock. Own the back-of-house execution while assisting in maintaining a clean and organized selling floor and stockroom. Engage in driving brand awareness to our clients and creating a mood within our physical space. If you are up for the challenge, then this opportunity is right for you!
Who Are You:
Diligent individual who loves to enhance the customer experience by executing flawless merchandise flow and presentation
Passionate and enthusiastic fashion expert with an outstanding work ethic
Natural problem-solver who contributes to a collaborative work environment that encourages creative thinking and innovation
Achieves results through teamwork by using strong interpersonal skills
Expert communicator with the special ability to build strong internal and external relationships
Adaptable to changes and can be relied upon to consistently deliver exceptional results
You establish positive interpersonal relationships and can get cooperation even in the most challenging situations
You Also Have:
High school diploma or equivalent
Experience executing warehouse duties within a retail, customer service, or sales environment
Proven time management skills and comfortable managing multiple projects with shifting priorities
Thorough knowledge of the fashion industry and a passion for sharing your expertise
Ability to act promptly in routine situations and see a clear plan of action to a positive result in the customer's eyes
Ability to operate equipment such as radios, POS register, ticket scanners, and sensor removers
Ability to work effectively using inventory management systems
Flexibility to work evenings, weekends and public holidays
As The Operations Associate, You Will:
Maintain high performance truck check-in standards by expediting the receiving and processing of all merchandise
Deliver merchandise to departments according to visual directives and replenish product as needed
Participate in the ongoing maintenance of the selling floor and fitting rooms, including re-sizing of fixtures, putting go-backs away, executing markdowns, and signing fixtures and windows where needed according to company standards
Maintain proper display of merchandise in the store, ensuring they comply with brand standards
Expedite merchandise transfers, customer sends, and Return To Vendors with urgency
Maintain cleanliness and organization of the back-of-house areas and ensure all duties are completed in a timely manner
Respond appropriately to customer questions, inquiries, and needs
Assist on the sales floor when required
Adhere to Asset Protection control and compliance procedures
Efficiently complete tasks or special projects assigned by store leadership
Your Life and Career at Saks OFF 5TH:
Be part of an empowered, innovative team; work with an adventurous spirit and a customer-centric mindset; play a critical role in making decisions that will position us to win
Exposure to rewarding career advancement opportunities across different functions within our corporate offices, retail stores, photo studios, and distribution centers
A culture that promotes a flexible work environment
Benefits package for all eligible full-time employees (including medical, dental and vision)
An amazing employee discount and other exciting perks
#OFF5THOperationsAssociate
Thank you for your interest with Saks OFF 5TH. We look forward to reviewing your application.
Saks OFF 5TH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks OFF 5TH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Saks OFF 5TH welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Your Life and Career at Saks OFF 5TH:
Be part of an empowered, innovative team; work with an adventurous spirit and a customer-centric mindset; play a critical role in making decisions that will position us to win
Exposure to rewarding career advancement opportunities across different functions within our corporate offices, retail stores, photo studios, and distribution centers
A culture that promotes a flexible work environment
Benefits package for all eligible full-time employees (including medical, dental and vision)
An amazing employee discount and other exciting perks
Thank you for your interest with Saks OFF 5TH. We look forward to reviewing your application.
We believe that our differences not only make us stronger, but also guide our evolution and future growth. All associates are expected to create an inclusive environment free from harassment, discrimination, and bullying.Together, we celebrate, advocate for, and learn from our colleagues, customers and communities to create the best environment to shop and work for all.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Auto-ApplyTrust Operations Associate
Operations associate job in Coral Gables, FL
The Trust Operations Associate is primarily responsible for leveraging operations and accounting systems for the trust company to ensure financial processes are managed effectively. The Ops Associate provides technical support for SOX & Operational related tasks within the Trust Administration department.
Responsibilities:
* Responsible for the collection of management and invoicing fees for all Trust relationships in a time-constricted environment.
* Offers ongoing trust accounting database improvements and maintenance to facilitate data extraction and ad hoc reports.
* Processes daily accounting batch work for the Trust department.
* Proposes new strategies and process improvement ideas to increase efficiency and reduce operational costs.
* Processes trust-associated cases assigned in accordance with Service Level Agreements.
* Generates quarterly reports for the Trust department for various committees.
* Coordinates with the Trust Accounting vendor to ensure accuracy of held-away accounts and an efficient month-end closing process.
* Works with financial reporting on quarterly and annual reports for the Trust department.
* Assists with the completion of Reg 9 reviews and reports.
* Work with Amerant Bank's Operational Risk Management department to ensure alignment with bank wide policies including BCP and disaster recovery procedures. Partner with risk department to complete annual risk assessments.
* Interacts with external Trust service providers in support of the day-to-day administrative functions.
* Provides support for regulatory-driven projects
* Other duties as assigned.
Minimum Education and/or Certifications Requirements:
* Bachelor's degree in economics, finance, business administration or engineering preferred.
* Trust Certification is preferred.
Minimum Work Experience Requirements:
* 1-3 years of experience
* Customer service experience required. Some banking experience is preferred. Prior trusts administrative experience or legal experience in corporate, probate, trusts, estate planning, and fiduciary helpful.
* GAAP accounting principles preferred.
Technical and/or Other Essential Knowledge:
* MS Office Skills, including MS Word Advanced, MS Excel Advanced, MS PowerPoint Advanced, MS Visio preferred.
* Trust Accounting experience preferred
* Independent thinker and ability to multitask.
Trust Operations Associate
Operations associate job in Miami, FL
Job Description
The Trust Operations Associate is primarily responsible for leveraging operations and accounting systems for the trust company to ensure financial processes are managed effectively. The Ops Associate provides technical support for SOX & Operational related tasks within the Trust Administration department.
Responsibilities:
Responsible for the collection of management and invoicing fees for all Trust relationships in a time-constricted environment.
Offers ongoing trust accounting database improvements and maintenance to facilitate data extraction and ad hoc reports.
Processes daily accounting batch work for the Trust department.
Proposes new strategies and process improvement ideas to increase efficiency and reduce operational costs.
Processes trust-associated cases assigned in accordance with Service Level Agreements.
Generates quarterly reports for the Trust department for various committees.
Coordinates with the Trust Accounting vendor to ensure accuracy of held-away accounts and an efficient month-end closing process.
Works with financial reporting on quarterly and annual reports for the Trust department.
Assists with the completion of Reg 9 reviews and reports.
Work with Amerant Bank's Operational Risk Management department to ensure alignment with bank wide policies including BCP and disaster recovery procedures. Partner with risk department to complete annual risk assessments.
Interacts with external Trust service providers in support of the day-to-day administrative functions.
Provides support for regulatory-driven projects
Other duties as assigned.
Minimum Education and/or Certifications Requirements:
Bachelor's degree in economics, finance, business administration or engineering preferred.
Trust Certification is preferred.
Minimum Work Experience Requirements:
1-3 years of experience
Customer service experience required. Some banking experience is preferred. Prior trusts administrative experience or legal experience in corporate, probate, trusts, estate planning, and fiduciary helpful.
GAAP accounting principles preferred.
Technical and/or Other Essential Knowledge:
MS Office Skills, including MS Word Advanced, MS Excel Advanced, MS PowerPoint Advanced, MS Visio preferred.
Trust Accounting experience preferred
Independent thinker and ability to multitask.
Operations Associate
Operations associate job in Miami, FL
We believe in a world where homes are owned by regular people, not corporations. Our mission is to provide authentic belonging experiences, empowering residents to become homeowners and homeowners to achieve financial freedom. We are building a scaled system of wealth creation for regular people through homeownership. We've survived Covid, the tech crash, and the toughest years of the capital markets. We are growing fast and we are AI First. Our 200+ Belongers are strong, curious, and extremely ambitious.
About the Home Quality Team
What we do goes far beyond prepping a home for listing. Our work is about quality-as a mindset, a standard, and a promise to residents and homeowners. From the moment a home is ready to start work to the moment it's loved, our team ensures that every step-inspections, repairs, cleaning, photography, listings-reflects our commitment to delivering homes that meet Belong's standards.
About the Role
We're looking for a hands-on operator who owns a portfolio of homes from inspection → scope → repairs → QA → photos → listing → move-in. You'll translate inspection findings into action, coordinate contractors and schedules, manage revenues executed and timelines, and keep every stakeholder aligned. If you're proactive, organized, and energized by making things happen fast-and right-this role is for you. This isn't a sit-back role. You'll chase blockers, re-sequence work on the fly, jump on details when needed, and keep momentum until keys are in a resident's hand.
What You'll Do
Own the home journey: Take each assigned home from inspection to move-in ready, ensuring scope, schedule, and revenues executed are clear and delivered.Turn findings into plans: Convert inspection notes into punch lists; define scope, materials, and sequencing (repairs → cleaning → photos).Coordinate the doers: Work daily with inspectors, handypeople, painters, cleaners, locksmiths, and photographers-ensuring access and day-of readiness.Schedule with precision: Book vendors, stack work efficiently, and re-sequence quickly to protect timelines.Guard the standard: Run pre- and post-repair QA; confirm photo-readiness; ensure listing criteria and brand standards are met.Drive revenue execution: Compare quotes, choose the most affordable trusted option, and push work to completion and invoicing to realize revenues.Communicate clearly: Keep homeowners, internal teams (Sales, Vendor Ops, Listings, Support), and residents updated-no surprises.De-risk early: Escalate access issues, power/water, furnished homes, or special conditions quickly to avoid delays.Track everything: Keep the source-of-truth updated in our product-every task, date, and invoice.
What Success Looks Like (KPIs)
Revenues executed Time to list Listings delivered CSAT from homeowners and residents
What Makes You Great
Homeowner-centric: You frame decisions around trust, outcomes, and value.Cross-functional driver: You align inspectors, contractors, and internal teams toward a date-certain goal.Proactive: You anticipate issues and solve them before they hit the critical path.Structured & organized: You manage multiple homes, vendors, and deadlines without dropping details.Ambitious & hands-on: You roll up your sleeves and drive to done-and done well.Outcome-oriented communicator: Crisp, timely, and action-focused in writing and on calls.
Minimum Requirements
1-3 years in start-up operations or a similar fast-paced execution role.
Auto-ApplyAssociate - Fund Operations
Operations associate job in Miami, FL
Rialto Capital is an integrated real estate investment management and asset management platform, with a dedicated special servicer. Our mission is to be a world-class, industry leading organization that creates long term value for our investors and sustains results across market cycles.
The Fund Operations Associate is a full-time employment opportunity at Rialto's corporate headquarters in Miami, FL.
A successful candidate will have a strong interest in finance, accounting, real estate investments and private equity. The preferred candidate will have strong written and verbal communication skills, with a background in finance, real estate, real estate capital markets and/or investor relations and reporting. The candidate will be working in a fast-paced environment and is expected to gain a broad understanding of the firm's investment vehicles and portfolio management strategies, as well as an understanding of the funds' and the firm's operations.
Key Responsibilities
* Manage the day-to-day Fund/Investment Vehicle operations including liquidity, credit facilities, and capital activity
* Prepare and manage weekly report covering firm wide capital activity including deal transactions, fund closings, capital calls and distributions
* Collaborate with other departments to understand business needs and implement strategies and automations to improve efficiencies and operational excellence
* Manage 3rd party pricing service relationships and oversee certain aspects of the liquid securities' valuation process
* Embrace attributes of adaptability and flexibility as the specific duties and responsibilities will evolve based on both the skills of the incumbent and the changing circumstances at the Company
* Establish and monitor personal performance and goals through setting objectives, discussing priorities and providing feedback.
* Uphold a culture that is based on innovation, initiative and value-add results.
Specifications
* Bachelor's Degree is required from a top-tier university in Economics, Finance, Accounting or other related field is preferred
* Minimum 1-3 years of experience in an Investment or Operations-focused role; experience in Private Equity (Real Estate specific a plus) preferred
* Highly organized, with focus on process discipline and attention to detail
* Excellent communication and project management skills
* Must have a professional demeanor, problem-solving ability, and possess good communication and writing skills
* Must be available for weekend and after hours work which includes and is not limited to responding to emails in a timely manner and completing tasks based on directives given from supervisors
* Detail oriented
* Hard worker and collaborative
* Strong communicator
* Positive Attitude
* Strong interest in Real Estate and Alternative Investments
Working Conditions
While performing the duties of this job, the Associate is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop. The Associate must occasionally lift and/or move up to 25 pounds. Evening and/or weekend work may be necessary to meet deadlines. This description outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties.
Rialto Capital is committed to the principles of Equal Employment Opportunity. Our policy is to provide equal employment opportunity to all applicants and Associates without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age (40+), disability, veteran status, genetic information (including family medical history), or any other legally protected status.
Our company uses E-Verify to confirm the employment eligibility of all newly hired employees.
To learn more about E-Verify, including your rights and responsibilities, please visit: e-verify.gov.
Operations Associate (VIP Guest Services) - PS MIA
Operations associate job in Miami, FL
Job Description
Operations Associate (VIP Guest Services)
About PS
PS is redefining the way the world travels. We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience. Currently serving guests at Los Angeles International Airport (LAX), Hartsfield-Jackson Atlanta International Airport (ATL), and Paris Charles de Gaulle (CDG), with new terminals underway at Dallas Fort Worth International Airport (DFW) and Miami International Airport (MIA), PS is pioneering a new global standard in hospitality.
Far from the crowds and chaos of the public airport, PS offers members the privacy, ease, and security of the private flight experience while flying commercial. With exclusive partnerships with TSA and U.S. Customs and Border Protection, guests move effortlessly through line-free departures and arrivals. Every moment is carefully orchestrated by our expert team - private TSA screening, dedicated customs and immigration services, and luxury chauffeur transfers across the airfield directly to or from your aircraft.
Inside our private terminals, guests enjoy serene suites, chef-prepared dining, spa services, and personalized attention, while our Control Room coordinates discreetly with government, airline, and security partners to ensure unmatched efficiency, safety, and peace of mind. At PS, waiting in lines, crowded terminals, and luggage hassles give way to quiet elegance, service with heart and inspired experiences.
We are building more than terminals - we are shaping a new way to travel. If you're passionate about luxury hospitality and excited to be part of something extraordinary, join us as we expand to new markets and reimagine the future of travel with PS.
The Role: Operations Associate (VIP Guest Services)
As an Operations Associate VIP Guest Services, you will immerse yourself in the art of luxury hospitality and personalized service, facilitating an unparalleled experience for our esteemed guests from the moment their travel journey begins. Your role requires escorting and driving on the airfield as well as working closely with our airline partners at the terminal gates. This role demands an intricate understanding of travel itineraries, encompassing flight details, ground transportation, and bespoke preferences, ensuring every expectation is not just met, but exquisitely exceeded. Elevate your career to new heights and join us in redefining the standards of luxury travel.
Due to the unique operational needs and scheduling of the airport and the airlines it serves, PS requires all Associates to maintain open availability on the days they are scheduled to work. Start Times for their 8-hour shifts will be altered to meet the schedule of customers' reservations.
Responsibilities & Expectations
Reservation Mastery: Work in a team setting to tailor and execute seamless luxury experiences for PS guests.
Warm Welcome: Receive guests with a personalized greeting at airport gates and/or upon arrival at PS, setting a tone of white glove service from the start.
Brand Representative: When operating at the terminals, engage airline partners with kindness and professionalism, always aim to strengthen airline relationships.
Luggage Concierge: Seamlessly handle and process PS customer luggage in accordance with PS airline agreements. Must be able to lift and push up to 100 lbs.
Efficient Security/Immigration Assistance: Escort guests through PS' on-site airport security before driving across the airfield to designated departure gates with grace and efficiency. Greet members off arriving international flights at airport gate before driving across the airfield and escorting through PS' on-site immigration.
Luxury Transportation: Operate luxury vehicles, including Full-Size Sedans, Full-Size SUVs, and premium 11-person passenger vehicles, safely and flawlessly on the Restricted Airfield.
Intensive Training: Successfully complete 8-week program dedicated to reservation mastery. At the end of the program, each Associate will show competency in all operational aspects of the Operations Associate VIP Guest Services role. Post-training, receive dedicated support from our exclusive onsite Control Room and hands on leadership, honing your skills to deliver immaculate guest experiences.
Exquisite Service: Provide attentive, gracious, and personable service that reflects our commitment to luxury and excellence.
Dynamic Flexibility: Adapt to the evolving needs of our high-profile environment, performing additional duties as required to ensure an unparalleled guest experience.
Requirements
Must pass a pre-employment background check including drug screening and TSA/CBP clearance.
Must be authorized to work in the United States for any employer.
Experience in customer service, airline and/or hospitality industry-related leadership role preferred.
Driver's License in good standing, active for a minimum of 1 year.
Experience working with high-end clients in a luxury hospitality setting required.
Minimum education requirement of High school Diploma/GED.
PS is a 24-hour facility and as such we require fully open schedule availability and flexibility for all positions within our operations departments, including weekends, holidays, and early morning/late evening shifts.
Full-Time Employee Benefits
Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability.
401K retirement plan with company matching
Health and Dependent care FSA and HSA with company matching
Merit-based raises and bonuses
12 PTO Days / 6 Paid Sick Days Prorated Annually
Monthly Health & Wellness and Cell phone reimbursement
Paid training
Friends & Family Discounted PS Use.
Tuition Reimbursement.
A great career path with promotion opportunities.
Overtime opportunities available. This is a full time role.
PS is an equal-opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis. PS considers for employment qualified applicants with criminal histories consistent with applicable federal, state, and local law.
OPERATIONS ASSOCIATE
Operations associate job in Miami, FL
Job Description
The operations associate provides assistance to the operations manager in the daily management of the business. Tasks will vary according to the business operations with a typical focus on the financial, inventory and human resources aspects of the business.
Robotics Field Operations Associate
Operations associate job in Miami, FL
At Serve Robotics, we're reimagining how things move in cities. Our personable sidewalk robot is our vision for the future. It's designed to take deliveries away from congested streets, make deliveries available to more people, and benefit local businesses.
The Serve fleet has been delighting merchants, customers, and pedestrians along the way in Los Angeles, Miami, Dallas, Atlanta and Chicago while doing commercial deliveries. We're looking for talented individuals who will grow robotic deliveries from surprising novelty to efficient ubiquity.
Who We Are
We are tech industry veterans in software, hardware, and design who are pooling our skills to build the future we want to live in. We are solving real-world problems leveraging robotics, machine learning and computer vision, among other disciplines, with a mindful eye towards the end-to-end user experience. Our team is agile, diverse, and driven. We believe that the best way to solve complicated dynamic problems is collaboratively and respectfully.
What you'll be doing
As an Robotics Field Operations Associate at Serve Robotics you will be the primary operator in supporting commercial robot deliveries and product development. Your main objective will be to execute deliveries and help the organization drive process improvements that allow operations to scale. Whether you're piloting, deploying and handling robots in the field, or supporting merchants and retail staff, you're the point of contact during operations. You'll also serve as the link between development and operations, supporting development tests and providing feedback to inform teams on the products and services we build. You will be the Swiss Army knife of Operations, with daily contributions adding up to have a significant impact on the organization.
Responsibilities
* Execute commercial end-to-end deliveries with Serve robots in market
* Support robots in the field and act as the point of contact for issues that might occur
* Aid in deployment of robots to and from market
* Uphold efforts to maintain appearance and cleanliness of robots
* Help maintain a clean and safe workplace that facilitates frictionless operations
* Contribute to the development of processes and routines necessary to operate robots safely
* Assist development and quality assurance efforts to improve the product
* Provide feedback on product, tools, or features to the development team for iteration
* Act as a point of contact for Serve merchants, customers, and stakeholders
* Help with day-to-day decision-making to prioritize resources and execute test plans
* Provide additional ad hoc operational support to the team as necessary
Qualifications
* Superior organization, collaboration and problem-solving skills
* Ability to keep calm under pressure with a can-do attitude to meeting challenges
* Ability to work independently with little need for supervision
* Available to work scheduled shifts 7 days a week, day and night
* Capable of spending multiple hours on your feet and walking/ biking several miles per day
* Comfortable riding bicycle in city environment
* Comfortable driving U-Haul sized vehicle
* Valid US driver's license
* Ability to lift 70 lb
* Background Check
What makes you standout
* Previous experience at high-growth, fast-paced startups
* Familiarity with G Suite, with an emphasis on Google Docs and Sheets
* Familiarity with Jira
* Passion for efficiency, innovation and robotics
* Previous military experience or security clearance
* Passion for video games
Administrative Operations Specialist
Operations associate job in Boca Raton, FL
Areas of Focus: Accounting, Payroll, Employee Administrative Processes, & Office Administration.
We are seeking a highly experienced Administrative Operations Specialist with at least seven years of hands-on experience in multi-state accounting, payroll processing, employee administrative processes related to onboarding, payroll, and records management, office administration, and advanced Excel data management. This role supports critical business operations across our healthcare technology organization, which includes approximately 75 U.S. employees and an additional 55-75 offshore resources provided through a combination of parent-company subsidiaries and external third-party vendor partnerships.
Success in this position requires exceptional attention to detail, strong critical-thinking and problem-solving skills, and the ability to manage competing priorities across accounting, payroll, and employee administrative functions in a fast-paced, compliance-driven environment. The Specialist will collaborate regularly with leadership, including the CEO and the Director of Administrative Operations, and may support evolving accounting or administrative needs as business requirements change, while managing confidential information with accuracy and professionalism.
The role requires a highly organized individual who can balance multiple concurrent deadlines, remain steady under pressure, evaluate information holistically, connect details across functions, and proactively question inconsistencies or gaps to prevent downstream errors, delays, or compliance risks.
Core Values
Our Core Values reflect who we are and guide how we work, lead, and collaborate. They apply to every role and define the standards of behavior and performance expected across the organization. We seek individuals who align with these values and contribute to a positive, respectful, and high-performing workplace culture.
Client Success: We build trust by listening, understanding, and delivering value that helps clients achieve their goals.
Ingenuity: We embrace creativity and innovation to develop better solutions and improve how we work.
Nimble: We adapt quickly to change and focus on what drives results.
Curiosity: We seek understanding, ask questions, and continuously develop our knowledge and skills.
Reliability: We hold ourselves accountable and deliver on our commitments.
In this role, Client Success is supported by maintaining accurate, timely, and compliant internal operations that enable teams to deliver effectively for clients. Ingenuity is demonstrated by identifying opportunities to improve administrative processes, streamline workflows, and apply practical solutions that enhance efficiency and reliability. Being Nimble means managing shifting priorities, deadlines, and requests with focus and composure while adapting to changing business needs. Curiosity is reflected in asking thoughtful questions, connecting information across accounting, payroll, HR, and administrative functions, and seeking to understand the “why” behind processes to prevent errors and improve outcomes. Reliability is demonstrated through accountability, discretion, and consistently delivering accurate work while handling sensitive financial and employee information with professionalism and care.
Work Authorization & Sponsorship
The Company does not provide visa sponsorship or employer-supported work authorization of any kind, now or in the future. This includes, but is not limited to, H-1B, H-1B1, H-2B, L-1, O-1, TN, E-3, E-1/E-2, F-1 OPT or STEM OPT, J-1, H-4 EAD, L-2 EAD, or any other immigration status or work authorization that requires employer petitioning, sponsorship, extension, verification, or other employer action.
All candidates must have active, valid, and unrestricted authorization to work in the United States at the time of hire and throughout employment, without any sponsorship, petition, or support from the Company.
The Company complies with all federal immigration laws, including the Immigration Reform and Control Act (IRCA), and does not discriminate based on citizenship or national origin.
Employment Eligibility & Pre-Employment Screening Notice
Our Company participates in E-Verify as part of certain client contractual requirements. In accordance with federal law, all new hires must complete Form I-9 and provide documentation acceptable to the U.S. Department of Homeland Security (DHS) to verify their identity and authorization to work in the United States within three (3) business days of their start date.
For more information on employment eligibility verification and acceptable documentation, visit the DHS website at:
***************************************************************
As a condition of employment, candidates are subject to a post-offer background check, prior employment verification, and drug screening. Employees may also be subject to background checks or drug testing where required by applicable law or client contractual obligations. All screening is conducted in compliance with the federal Fair Credit Reporting Act (FCRA) and applicable federal, state, and local laws. The scope and timing of drug testing may vary by state and role, depending on applicable legal requirements.
All positions require pre-employment drug screening. The scope and substances tested may vary by state, depending on applicable state and local laws.
Work Location
This is a hybrid position based in our Boca Raton, FL office and is not a fully remote position.
The role requires regular on-site presence at the Boca Raton office, with a current expectation of at least two (2) days per week. In-office requirements may increase to three (3) or more days per week based on business needs, collaboration requirements, training, or leadership presence. During certain weeks, additional on-site days, up to five (5) days, may be required. Candidates should be comfortable with a flexible hybrid model where in-office expectations may evolve over time.
Team members must be available to adjust their on-site schedule to support required in-person meetings, collaboration, or other business activities.
Candidates must currently reside within a 50-mile radius of our Boca Raton, FL office. Relocation assistance is not available for this position.
Work Schedule
This is a full-time, exempt position that generally aligns with standard U.S. business hours.
The role requires professional flexibility to adjust work hours when necessary to meet deadlines, attend meetings, support time-sensitive activities or collaborate across time zones.
While the Company does not expect excessive hours, this role requires professional judgment and flexibility, and individuals who require a rigid 9-5 or fixed 40-hour schedule may not be successful. Reasonable accommodations will be provided in accordance with applicable law.
Technology & Hybrid Remote Work Requirements
This role requires strong proficiency with Microsoft 365 applications and regular use of business systems that support accounting, payroll, HR, reporting, and administrative operations.
Candidates must have reliable and secure technology, stable internet access, and a dedicated, professional, private, and confidential workspace when working remotely.
On-site presence in the Boca Raton, FL office is required as scheduled.
Work Environment
This role operates in a professional office and hybrid work setting. On-site work takes place in our Boca Raton, FL office, and remote work requires a workspace suitable for confidential tasks and professional virtual participation.
The role involves regular use of computers, business software, and video conferencing tools to support accounting, payroll, HR, and administrative activities.
Team members are expected to maintain a professional presence in both in-person and virtual interactions.
Occasional travel for Company meetings or events may be required.
Reasonable accommodations will be provided in accordance with applicable law.
Physical, Sensory, Communication and Cognitive Requirements
This role requires the ability to perform essential job functions that include prolonged periods of computer use, frequent communication in spoken and written English, and the ability to analyze information, manage multiple priorities, sustain focus, shift between tasks or contexts, and maintain strong attention to detail in a dynamic, fast-paced environment.
The role requires the ability to maintain organization, composure, and clear judgment when navigating multiple simultaneous tasks, deadlines, and responsibilities.
Reasonable accommodations will be provided in accordance with applicable law. The full requirements will be shared with candidates during the interview process.
What You Will Do - Brief Summary
Support accounting, payroll, employee administrative processes related to onboarding, payroll, and records management, office administration, and internal reporting activities, including coordination of day-to-day office operations as needed, with accuracy, discretion, and confidentiality.
Maintain financial spreadsheets, operational data, and administrative tools using advanced Excel skills and strong attention to detail.
Process and validate information across multiple systems and workflows, applying judgment to identify errors, inconsistencies, or issues that require clarification or escalation, and understanding potential downstream impacts.
Assist in onboarding and offboarding processes and maintain accurate, compliant employee and contractor documentation.
Work closely with executive leadership, including the CEO and Director of Administrative Operations, to support operational needs.
Contribute to process improvements and ensure compliance with internal controls, policies, and regulatory requirements.
Education
Required: High school diploma or equivalent.
Preferred: Bachelor's degree in business, accounting, or a related field, or a combination of education and professional experience that provides equivalent knowledge and competencies.
Preferred/Considered a Plus: Experience with ADP Workforce Now; experience within the software development and/or consulting industry.
Minimum 7 Years of Professional Experience Required
Extensive hands-on experience in administrative operations or related corporate support functions involving accounting, payroll, human resources administration, and office administration.
A track record of managing multiple functions in a deadline-driven, compliance-focused environment with the ability to shift between varied priorities and contexts on a regular basis.
Demonstrated ability to apply accounting principles, internal controls, reconciliation concepts, and the interdependencies between accounting, payroll, HR, and other operational processes, including understanding how errors or changes in one area can create downstream impacts such as incorrect reporting, data inconsistencies, delayed payments, or compliance risks.
Hands-on responsibility for accounting workflows such as accounts payable coordination, financial data tracking, bank activity monitoring, tax-related tasks such as sales and use tax tracking, filings and payments, or similar financial administrative work requiring accuracy and confidentiality.
Direct involvement in multi-state payroll processing with knowledge of payroll terminology, regulatory requirements, reporting, and the downstream impact of payroll decisions on financial and HR systems.
Background in multi-state employee administrative support, including onboarding and offboarding, maintaining employee records, processing employment documentation, and applying employment-related processes that require knowledge of employment law fundamentals and recordkeeping standards.
Coordination of office administration activities across one or more locations, including vendor coordination, service requests, supply management, and daily operational support.
Collaboration with executive leadership and cross-functional teams, including comfort working with international counterparts and adjusting communication and workflows to support global coordination.
Use of administrative systems such as HRIS, payroll platforms, accounting systems, ERP modules, or similar tools that support internal operations and data integrity.
Advanced-level Microsoft Excel skills to independently structure and manage financial and operational data, including designing spreadsheets, applying advanced formulas, building pivot tables, validating data accuracy, and developing efficient processes that support accounting, payroll, and HR workflows.
Advanced skill in Microsoft 365 applications, including Outlook, Word, and Teams, with the ability to support documentation, tracking, reporting, workflow management, and communication.
Capacity to manage varied responsibilities across multiple administrative domains with consistent accuracy, sound judgment, confidentiality, and attention to detail in a dynamic, multi-state operating environment.
Hiring Pay Range: 76,000 - 95,000 annualized. The stated hiring pay range is our good faith belief at the time of this posting. Final compensation placement will vary based on multiple factors such as position level placement, experience, knowledge, geographic location, competencies, and skill level as well as internal equity.
Bonus Compensation: Discretionary annual bonus amounts are not guaranteed and are subject to change based on company and individual performance. Discretionary annual bonuses, when paid, are determined by the leadership team and based upon individual performance that exceeds role expectations.
Benefits: In accordance with this position, hired individuals may be eligible to participate in Company benefit plans and programs, including paid time off benefits (vacation, holiday, and sick time); group medical, dental, and vision insurance programs; life insurance and disability benefits; the Company's 401 (k) retirement plan, in accordance with and subject to the eligibility and other provisions of such plans and programs.
Hiring Process
Applications that meet the minimum requirements and are not screened out through the initial application questions will be reviewed by a member of our team.
Selected candidates will be contacted for an initial interview of approximately 30-60 minutes with the hiring manager.
Final candidates will be invited to an on-site interview in our Boca Raton office, typically lasting 60-90 minutes, with the hiring manager and the CEO.
As part of the final interview stage, candidates will complete a short, live Excel exercise to help us understand how they work with data in real time and apply critical thinking in practical scenarios. This is a job-related exercise and not a speed or trick test.
Equal Employment Opportunity: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. The Company provides reasonable accommodations to qualified individuals with disabilities or sincerely held religious beliefs, as required by law.
Job Posting Disclaimer: The information provided in this posting is intended to describe the general nature and level of work expected for this role. It is not an exhaustive list of all duties, responsibilities, or qualifications. Job duties and requirements may change based on business needs, consistent with applicable law. Employment with the Company is at will, meaning either the employee or the Company may end the employment relationship at any time, with or without notice or cause, as permitted by law
Auto-ApplyBusiness Operations Specialist
Operations associate job in Fort Lauderdale, FL
General Description:
The person in this role will assist the Contract Management Department and the Finance Department with various core operations processes.
In relation to Contracts, this role will assist with preparing, tracking, and/or monitoring various legal and other filings, contracts, and other important documents, as further detailed in the below. This position is ideal for a candidate with experience or a strong interest in corporate law and contracts.
In relation to Finance, the person is responsible for providing accounting support to Finance Department including efficient processing and payment of MRI accounts payable invoices.
Essential Functions:
CONTRACTS:
Assist with the administration and management of the department's process tracking database, including the real-time updating of Excel spreadsheets;
Organize and maintain the department's database of required licenses, permits, and other corporate filings, and assist with the preparation and editing of such filings;
Monitor and process the company's import procedures, including customs and tariff tracking;
Maintain the department's overall filing system;
Plan, initiate, and carry to completion various clerical, secretarial, and administrative activities;
Provide ad hoc support to internal teams on contract processing matters, which may include the gathering of background documents, the creation of new project files, etc.;
FINANCE:
Responsible for MRI accounts payable activities, in multi-system environment, to include compiling, maintaining and processing of MRI invoices for purchase order matching, approving and posting, and cost invoices.
Vendor checks printing and distribution and ACH payment and remittance distributions
Collect suppliers' ACH bank information and assist with verbal confirmation of all bank information.
Backup to other A/P personnel
Other finance functions as needed.
Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education:
Bachelor's degree in English, law, public administration, or a related field; -or-
An Associate's degree or completion of a two-year accredited paralegal program AND at least 2-4 years of related experience, preferably in a supporting role in the legal field
Experience:
Two or more years' experience of accounting or finance or related field.
Knowledge, Skills & Abilities:
Demonstrated organizational skills, comfort with multi-tasking; and a strong attention to detail;
Professional interpersonal and communication skills (both verbal and written);
Intermediate familiarity with Microsoft Word's tracking and comparison features (i.e., redlining);
Proficient in Microsoft Excel and Microsoft Outlook a plus.
Team-oriented mindset and strong work ethic;
Be qualified to become a notary public;
Ability to follow instructions, complete tasks on time, and work with minimal supervision;
Must be able to deal with and handle confidential information;
Preference for those with a general interest in the legal field, as may be demonstrated through coursework, extracurricular activities, or jobs and internships.
Familiarity with ERP systems
Licenses and/or Certifications:
None required
Travel:
No travel anticipated
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay.
Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Auto-ApplyOPERATIONS REVIEW SPECIALIST - LW - 60060348 1 1 1
Operations associate job in Miami, FL
Working Title: OPERATIONS REVIEW SPECIALIST - LW - 60060348 1 1 1 Pay Plan: Career Service 60060348 Salary: $52,434.72, in accordance with DCF salary policy
Total Compensation Estimator Tool
THIS IS AN INTERNAL OPPORTUNITY
Only current Department employees are eligible to apply
OPERATIONS REVIEW SPECIALIST
Department of Children and Families
The Florida Department of Children and Families (DCF) is the state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and government assistance. The agency's mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Economic Self Sufficiency (ESS) Program helps to promote strong and economically self-sufficient communities by determining eligibility for food, cash and medical assistance for individuals and families on the road to economic recovery.
Under the ESS Program, the Office of Public Benefits Integrity (OPBI) is responsible for investigating government assistance fraud or misuse regarding the SNAP (Food Assistance), D-SNAP (Disaster Food Assistance), TANF (Cash Assistance), and Medicaid programs by individuals or merchants. OPBI is also responsible for quality assurance and quality control of the administration of the ESS benefit programs.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
* The requested information must be disclosed on the State of Florida Candidate Profile. It is not acceptable to write "see resume" on the Candidate Profile (application). *
Applicants must meet the minimum requirements to be hired for this position.
OPERATIONS REVIEW SPECIALIST I - ESS - OPBI - Electronic Benefits Transfer (EBT) Program
THIS IS NOT A TELEWORK POSITION.
The selected candidate will be required to work at the closest office location.
Some travel and use of your personal vehicle may be required.
This is classified as a Career Service position, working full-time, 40 hours per week.
Business hours are 8:00 am - 5:00 pm EST, Monday - Friday.
The incumbent is a member of the DCF D-SNAP Disaster Response team and, in that capacity, will be required on short notice to perform duties and travel in support of disaster relief. During such events, incumbent may be required to work more than 8 hours per day.
MINIMUM QUALIFICATIONS:
* Must be a current Economic Self Sufficiency (ESS) employee
* Must have a minimum of 4 years (48 months) of Microsoft Excel experience.
* Two (2) or more years of experience in investigations, accounting, or eligibility determination of government benefits
PREFERENCE WILL BE GIVEN TO CANDIDATES WITH THE FOLLOWING:
* Two years or more of customer service, interviewing, recruiting, investigating, accounting, processing insurance policies or determining eligibility.
* OR Associate's degree, or higher from an accredited college or university,
* OR 60 semester hours or 90 quarter hours can substitute for the experience.
* Must have a minimum of 2 years (24 months) of experience in SNAP.
* Have a minimum of 2 years (24 months) of documented experience with WebAdmin (ebt EDGE).
* Have a minimum of 2 years (24 months) of documented experience with the FLORIDA system.
* Bilingualism, with a preference of Spanish
OPERATIONS REVIEW SPECIALIST I - ESS - OPBI - EBT Program
This position supports the Electronic Benefits Transfer (EBT) Program Office by performing daily operational tasks. The incumbent participates in the design, development, testing, implementation, and ongoing operations of the EBT/EFT system, including pilots and expansions. Responsibilities may also include assisting with public awareness efforts related to EBT/EFT initiatives.
JOB DUTIES AND RESPONSIBILITIES:
Assigned duties include, but are not limited to the following:
* Monitor EBT/EFT services contract performance indicators.
* Provide leadership and coordination for statewide staff with EBT/EFT responsibilities.
* Serve as Lead Coordinator for all EBT/EFT system interfaces.
* Coordinate activities related to system design, development, testing, implementation, and ongoing operations.
* Oversee policy analysis and evaluation to ensure compliance with federal regulations and Florida Statutes.
* Act as liaison to federal oversight agencies.
* Provide oversight and coordination of all EBT system security activities.
* Monitor employee performance within the EBT unit.
* Lead first-level reviews for EBT/EFT responsibilities.
* Serve as backup for daily end-to-end reconciliation of all funds, ensuring compliance with federal regulations and accounting practices.
* Coordinate EBT disaster services.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA's):
* Knowledge of Economic Self Sufficiency programs.
* Knowledge of Electronic Benefits Delivery Payment systems.
* Ability to collect, analyze, and evaluate data to solve problems, develop alternatives, and improve management and operations practices.
* Ability to organize complex data into logical formats for reports and other written materials.
* Strong verbal and written communication skills.
* Ability to establish and maintain effective working relationships with diverse stakeholders.
* Ability to independently plan, organize, and complete assignments with minimal supervision.
* Ability to interpret and apply rules, regulations, policies, and procedures.
* Ability to develop policies and procedures.
* Ability to conduct fact-finding research.
* Strong problem-solving skills.
Important Application Process Information:
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION / CANDIDATE PROFILE AND RESUME.
It is unacceptable to use the statement "See Resume" in place of entering work history information.
Candidate Profile (application) must be completed in its entirety.
* Include supervisor names and phone numbers for all periods of employment.
* All previous DCF positions must be listed separately. Include the total years in each position along with all required duties.
* Account for and explain any gaps in employment so that the hiring process is not delayed.
* Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
* It is unacceptable to use the statement "See Resume" in place of entering work history.
DCF EMPLOYMENT DISCLOSURES
The Department of Children and Families is a tobacco-free environment.
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: *******************
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. Employment may be terminated based on the background investigation results if the candidate begins employment before the background results are received, reviewed for any disqualifying offenses, and approved by the Department. Background investigations shall include, but not be limited to, fingerprinting for state and national criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Employees will be retained in state and national RAP Back program, providing real-time arrest hit notifications.
BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self Sufficiency Program will have a Benefit Recovery check completed to validate current or former government assistance case information before completing the hiring process.
If you experience problems applying online, please call the People First Service Center at **************.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location:
Communications Operations Specialist
Operations associate job in Miami, FL
The Operations Communications Specialist will lead and support communications and content creation strategies that directly impact Atlas Air's operational success. This role will focus on delivering clear, timely, and effective written, visual, and digital content across all operational divisions-including Flight, Ground, System, and Technical Operations, as well as Safety. The position is central to engaging pilots and operations employees, strengthening a culture of safety, and driving performance and alignment with company objectives. Responsibilities include developing and executing communication plans, creating and editing high-impact content, managing digital communication platforms, and serving as a trusted partner to operational leaders.
Responsibilities
Drive execution of operations-focused communication and content creation initiatives under tight deadlines while balancing multiple priorities with accuracy and attention to detail.
Partner with operational leaders to ensure messages and content are aligned with strategic objectives, including safety, performance, and engagement.
Manage complex communication workflows and content pipelines, ensuring timely delivery, quality execution, and appropriate audience targeting.
Provide proactive follow-up and tracking of all operations, communications projects, campaigns and content performance (e.g. engagement, reach, and feedback).
Act as a subject matter expert in operations communications and content strategy, advising leadership on best practices for pilot engagement and operational messaging.
Communications:
Develop, write and distribute high-quality content and communications that support operations, including critical safety updates, operational performance messages, and pilot-focused engagement initiatives.
Proactively manage, curate and populate digital platforms (Workvivo, MS Teams, GlobalNet, etc.) to ensure they are vibrant, reliable hubs for operational information.
Draft and edit operational updates, safety briefings, leadership messages, and crew engagement stories to strengthen awareness and alignment across flight and ground operations.
Support executive communications by creating and refining content by preparing presentations, speech drafts, and briefing materials for Town Halls, Base visits, and other leadership forums.
Manage employee engagement initiatives such as surveys, including developing survey-related content, analyzing results, and sharing actionable insights with leadership to inform continuous improvement.
Maintain a robust communications calendar focused on operational messaging and content delivery, ensuring consistency and alignment with enterprise-wide communication priorities.
Collaborate with HR, IT, and Operations to optimize distribution lists and ensure accurate message targeting pilots, ground staff, and other operational employees.
Ensure the company website and intranet reflect up-to-date, accurate, and safety-critical information, resolving issues proactively.
Corporate Meetings and Events:
Lead communications and content development support for key operational meetings and events, including pilot engagement sessions, crew base meetings, safety forums, and leadership Town Halls.
Coordinate messaging, logistics, and vendor support to ensure impactful delivery of events with strong operational relevance, including the creation of event-specific digital and presentation content.
Marketing (Operations-Focused):
Collaborate with the broader Communications team to ensure consistent brand alignment while tailoring operations-focused content to the needs and preferences of the operational audience.
Partner with regional and global teams to support operations-related communications at industry events, trade shows, and customer engagements.
Contribute to the development of safety- and operations-focused collateral, multimedia digital content, and executive presentations.
Qualifications
Bachelor's Degree required; preferred in Communications, Public Relations, Journalism, or related field.
4+ years of experience in Communications, with demonstrated experience in Operations, Aviation, or Logistics preferred, including hands-on content creation and editorial responsibilities.
Proven expertise in pilot or employee engagement, safety communications, or operational performance communications, with a strong portfolio of written and digital content.
Exceptional verbal and written communication skills with the ability to simplify complex operational information into clear, actionable messaging and engaging content formats.
Strong project management and organizational skills; able to manage multiple, high-priority initiatives simultaneously.
Advanced proficiency in MS Office (including PowerPoint), with experience using content management systems (e.g., WordPress) and communication tools (e.g. Canva), and a demonstrated ability to create and manage digital content.
Experience managing vendors such as communications agencies, design firms, and audio/visual companies in the production of content and communications materials.
Ability to partner effectively with senior leaders, serving as a trusted advisor on communication and content strategies.
Must be motivated, highly collaborative, and capable of working independently with minimal supervision.
Professional, positive demeanor and a commitment to ethics, confidentiality, and safety culture.
Salary Range: $52,500 - $71,000
Financial offer within the stated range will be based on multiple factors to include but not limited to location, relevant experience/level and skillset.
The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law document at ******************************************
To view our Pay Transparency Statement, please click here: Pay Transparency Statement
“Know Your Rights: Workplace Discrimination is Illegal” Poster
The "EEO Is The Law" Poster
“Know Your Rights: Workplace Discrimination is Illegal” Poster | U.S. Equal Employment Opportunity Commission
The "EEO Is The Law" Poster
Auto-ApplyLogistics and Domestic Operations Coordinator
Operations associate job in Miami, FL
Job Title: Logistics and Domestic Operations Coordinator
Department: Operations
Reports To: VP of Logistics
Salary: $50,000 - $60,000
About Us
Effy Jewelry is a family-owned and operated business that has been crafting exquisite jewelry for over four decades. Founded by Effy Hematian, the brand has become synonymous with innovative design, superior craftsmanship, and unparalleled quality. With a focus on innovation and creativity, Effy Jewelry has become a global leader in the fine jewelry industry. Its pieces can be found in major retailers and department stores worldwide, as well as being a leading Fine Jewelry name in the Maritime & Cruise industry with over 150 land-based and cruise ship-based stores.
Position Summary
The Logistics Coordinator will support the Warehouse Manager and Logistics Team in overseeing domestic logistics operations, with a primary focus on owning the bonded warehouse process and all related documentation. This role will lead the preparation, accuracy, and compliance of bonded warehouse entries, documentation flows, and system inputs, ensuring alignment with customs brokerage partners and adherence to all regulatory requirements.
The ideal candidate must have a strong understanding of bonded warehouse operations, CFS (Container Freight Station) procedures, and bonded documentation. This position requires exceptional attention to detail, strong Excel, organizational skills, and the ability to thrive in a fast-paced, dynamic environment while ensuring seamless execution of domestic shipments and logistics tasks.
This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week.
Key Responsibilities
Oversee and coordinate all domestic shipping activities, including inbound and outbound deliveries.
Own the bonded warehouse process end-to-end, including documentation preparation, bonded entries, system inputs, and daily compliance follow-up.
Serve as the primary point of contact with customs brokerage partners to ensure accuracy, compliance, and timely submission of bonded documentation.
Prepare, process, and verify all shipping documents, ensuring accuracy and adherence to company and regulatory standards.
Manage carrier relationships; monitor and track shipments to ensure on-time performance.
Collaborate with New York HQ operations and merchandising teams to align domestic deliveries with inventory needs and shipment priorities.
Maintain and oversee all shipment, receipt, and inventory transaction records, including the bonded documentation archive.
Troubleshoot and resolve shipping issues as they arise.
Identify and contribute to process improvements to enhance operational efficiency and minimize errors.
Ensure adherence to all company policies, safety protocols, and operational standards.
Qualifications
Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent experience considered.
Minimum of 2 years of experience in logistics, warehouse operations, or similar role (experience in jewelry, luxury goods, or bonded facilities a strong plus).
Strong understanding of bonded warehouse processes, CFS operations, and bonded documentation requirements.
Highly organized with excellent attention to detail and strong time-management skills.
Proficient in Microsoft Office; including Excel and familiarity with warehouse management systems such as Magaya is preferred.
Strong communication skills with the ability to collaborate effectively across departments.
Ability to multitask, adapt quickly, and work efficiently under pressure.
Strong analytical and problem-solving capabilities.
Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas.
Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.
Operations Associate
Operations associate job in Miami, FL
At Serve Robotics, we're reimagining how things move in cities. Our personable sidewalk robot is our vision for the future. It's designed to take deliveries away from congested streets, make deliveries available to more people, and benefit local businesses.
The Serve fleet has been delighting merchants, customers, and pedestrians along the way in Los Angeles, Miami, Dallas, Atlanta and Chicago while doing commercial deliveries. We're looking for talented individuals who will grow robotic deliveries from surprising novelty to efficient ubiquity.
Who We Are
We are tech industry veterans in software, hardware, and design who are pooling our skills to build the future we want to live in. We are solving real-world problems leveraging robotics, machine learning and computer vision, among other disciplines, with a mindful eye towards the end-to-end user experience. Our team is agile, diverse, and driven. We believe that the best way to solve complicated dynamic problems is collaboratively and respectfully.
What you'll be doing
As an Robotics Field Operations Associate at Serve Robotics you will be the primary operator in supporting commercial robot deliveries and product development. Your main objective will be to execute deliveries and help the organization drive process improvements that allow operations to scale. Whether you're piloting, deploying and handling robots in the field, or supporting merchants and retail staff, you're the point of contact during operations. You'll also serve as the link between development and operations, supporting development tests and providing feedback to inform teams on the products and services we build. You will be the Swiss Army knife of Operations, with daily contributions adding up to have a significant impact on the organization.
Responsibilities
Execute commercial end-to-end deliveries with Serve robots in market
Support robots in the field and act as the point of contact for issues that might occur
Aid in deployment of robots to and from market
Uphold efforts to maintain appearance and cleanliness of robots
Help maintain a clean and safe workplace that facilitates frictionless operations
Contribute to the development of processes and routines necessary to operate robots safely
Assist development and quality assurance efforts to improve the product
Provide feedback on product, tools, or features to the development team for iteration
Act as a point of contact for Serve merchants, customers, and stakeholders
Help with day-to-day decision-making to prioritize resources and execute test plans
Provide additional ad hoc operational support to the team as necessary
Qualifications
Superior organization, collaboration and problem-solving skills
Ability to keep calm under pressure with a can-do attitude to meeting challenges
Ability to work independently with little need for supervision
Available to work scheduled shifts 7 days a week, day and night
Capable of spending multiple hours on your feet and walking/ biking several miles per day
Comfortable riding bicycle in city environment
Comfortable driving U-Haul sized vehicle
Valid US driver's license
Ability to lift 70 lb
Background Check
What makes you standout
Previous experience at high-growth, fast-paced startups
Familiarity with G Suite, with an emphasis on Google Docs and Sheets
Familiarity with Jira
Passion for efficiency, innovation and robotics
Previous military experience or security clearance
Passion for video games
Auto-ApplyBusiness Operations Specialist
Operations associate job in Fort Lauderdale, FL
General Description:
The person in this role will assist the Contract Management Department and the Finance Department with various core operations processes.
In relation to Contracts, this role will assist with preparing, tracking, and/or monitoring various legal and other filings, contracts, and other important documents, as further detailed in the below. This position is ideal for a candidate with experience or a strong interest in corporate law and contracts.
In relation to Finance, the person is responsible for providing accounting support to Finance Department including efficient processing and payment of MRI accounts payable invoices.
Essential Functions:
CONTRACTS:
Assist with the administration and management of the department's process tracking database, including the real-time updating of Excel spreadsheets;
Organize and maintain the department's database of required licenses, permits, and other corporate filings, and assist with the preparation and editing of such filings;
Monitor and process the company's import procedures, including customs and tariff tracking;
Maintain the department's overall filing system;
Plan, initiate, and carry to completion various clerical, secretarial, and administrative activities;
Provide ad hoc support to internal teams on contract processing matters, which may include the gathering of background documents, the creation of new project files, etc.;
FINANCE:
Responsible for MRI accounts payable activities, in multi-system environment, to include compiling, maintaining and processing of MRI invoices for purchase order matching, approving and posting, and cost invoices.
Vendor checks printing and distribution and ACH payment and remittance distributions
Collect suppliers' ACH bank information and assist with verbal confirmation of all bank information.
Backup to other A/P personnel
Other finance functions as needed.
Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education:
Bachelor's degree in English, law, public administration, or a related field; -or-
An Associate's degree or completion of a two-year accredited paralegal program AND at least 2-4 years of related experience, preferably in a supporting role in the legal field
Experience:
Two or more years' experience of accounting or finance or related field.
Knowledge, Skills & Abilities:
Demonstrated organizational skills, comfort with multi-tasking; and a strong attention to detail;
Professional interpersonal and communication skills (both verbal and written);
Intermediate familiarity with Microsoft Word's tracking and comparison features (i.e., redlining);
Proficient in Microsoft Excel and Microsoft Outlook a plus.
Team-oriented mindset and strong work ethic;
Be qualified to become a notary public;
Ability to follow instructions, complete tasks on time, and work with minimal supervision;
Must be able to deal with and handle confidential information;
Preference for those with a general interest in the legal field, as may be demonstrated through coursework, extracurricular activities, or jobs and internships.
Familiarity with ERP systems
Licenses and/or Certifications:
None required
Travel:
No travel anticipated
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay.
Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
OPERATIONS REVIEW SPECIALIST - LW - 60060348 1 1 1
Operations associate job in Fort Lauderdale, FL
Working Title: OPERATIONS REVIEW SPECIALIST - LW - 60060348 1 1 1 Pay Plan: Career Service 60060348 Salary: $52,434.72, in accordance with DCF salary policy
Total Compensation Estimator Tool
THIS IS AN INTERNAL OPPORTUNITY
Only current Department employees are eligible to apply
OPERATIONS REVIEW SPECIALIST
Department of Children and Families
The Florida Department of Children and Families (DCF) is the state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and government assistance. The agency's mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Economic Self Sufficiency (ESS) Program helps to promote strong and economically self-sufficient communities by determining eligibility for food, cash and medical assistance for individuals and families on the road to economic recovery.
Under the ESS Program, the Office of Public Benefits Integrity (OPBI) is responsible for investigating government assistance fraud or misuse regarding the SNAP (Food Assistance), D-SNAP (Disaster Food Assistance), TANF (Cash Assistance), and Medicaid programs by individuals or merchants. OPBI is also responsible for quality assurance and quality control of the administration of the ESS benefit programs.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
* The requested information must be disclosed on the State of Florida Candidate Profile. It is not acceptable to write "see resume" on the Candidate Profile (application). *
Applicants must meet the minimum requirements to be hired for this position.
OPERATIONS REVIEW SPECIALIST I - ESS - OPBI - Electronic Benefits Transfer (EBT) Program
THIS IS NOT A TELEWORK POSITION.
The selected candidate will be required to work at the closest office location.
Some travel and use of your personal vehicle may be required.
This is classified as a Career Service position, working full-time, 40 hours per week.
Business hours are 8:00 am - 5:00 pm EST, Monday - Friday.
The incumbent is a member of the DCF D-SNAP Disaster Response team and, in that capacity, will be required on short notice to perform duties and travel in support of disaster relief. During such events, incumbent may be required to work more than 8 hours per day.
MINIMUM QUALIFICATIONS:
* Must be a current Economic Self Sufficiency (ESS) employee
* Must have a minimum of 4 years (48 months) of Microsoft Excel experience.
* Two (2) or more years of experience in investigations, accounting, or eligibility determination of government benefits
PREFERENCE WILL BE GIVEN TO CANDIDATES WITH THE FOLLOWING:
* Two years or more of customer service, interviewing, recruiting, investigating, accounting, processing insurance policies or determining eligibility.
* OR Associate's degree, or higher from an accredited college or university,
* OR 60 semester hours or 90 quarter hours can substitute for the experience.
* Must have a minimum of 2 years (24 months) of experience in SNAP.
* Have a minimum of 2 years (24 months) of documented experience with WebAdmin (ebt EDGE).
* Have a minimum of 2 years (24 months) of documented experience with the FLORIDA system.
* Bilingualism, with a preference of Spanish
OPERATIONS REVIEW SPECIALIST I - ESS - OPBI - EBT Program
This position supports the Electronic Benefits Transfer (EBT) Program Office by performing daily operational tasks. The incumbent participates in the design, development, testing, implementation, and ongoing operations of the EBT/EFT system, including pilots and expansions. Responsibilities may also include assisting with public awareness efforts related to EBT/EFT initiatives.
JOB DUTIES AND RESPONSIBILITIES:
Assigned duties include, but are not limited to the following:
* Monitor EBT/EFT services contract performance indicators.
* Provide leadership and coordination for statewide staff with EBT/EFT responsibilities.
* Serve as Lead Coordinator for all EBT/EFT system interfaces.
* Coordinate activities related to system design, development, testing, implementation, and ongoing operations.
* Oversee policy analysis and evaluation to ensure compliance with federal regulations and Florida Statutes.
* Act as liaison to federal oversight agencies.
* Provide oversight and coordination of all EBT system security activities.
* Monitor employee performance within the EBT unit.
* Lead first-level reviews for EBT/EFT responsibilities.
* Serve as backup for daily end-to-end reconciliation of all funds, ensuring compliance with federal regulations and accounting practices.
* Coordinate EBT disaster services.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA's):
* Knowledge of Economic Self Sufficiency programs.
* Knowledge of Electronic Benefits Delivery Payment systems.
* Ability to collect, analyze, and evaluate data to solve problems, develop alternatives, and improve management and operations practices.
* Ability to organize complex data into logical formats for reports and other written materials.
* Strong verbal and written communication skills.
* Ability to establish and maintain effective working relationships with diverse stakeholders.
* Ability to independently plan, organize, and complete assignments with minimal supervision.
* Ability to interpret and apply rules, regulations, policies, and procedures.
* Ability to develop policies and procedures.
* Ability to conduct fact-finding research.
* Strong problem-solving skills.
Important Application Process Information:
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION / CANDIDATE PROFILE AND RESUME.
It is unacceptable to use the statement "See Resume" in place of entering work history information.
Candidate Profile (application) must be completed in its entirety.
* Include supervisor names and phone numbers for all periods of employment.
* All previous DCF positions must be listed separately. Include the total years in each position along with all required duties.
* Account for and explain any gaps in employment so that the hiring process is not delayed.
* Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
* It is unacceptable to use the statement "See Resume" in place of entering work history.
DCF EMPLOYMENT DISCLOSURES
The Department of Children and Families is a tobacco-free environment.
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: *******************
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. Employment may be terminated based on the background investigation results if the candidate begins employment before the background results are received, reviewed for any disqualifying offenses, and approved by the Department. Background investigations shall include, but not be limited to, fingerprinting for state and national criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Employees will be retained in state and national RAP Back program, providing real-time arrest hit notifications.
BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self Sufficiency Program will have a Benefit Recovery check completed to validate current or former government assistance case information before completing the hiring process.
If you experience problems applying online, please call the People First Service Center at **************.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location:
Communications Operations Specialist
Operations associate job in Miami, FL
The Operations Communications Specialist will lead and support communications and content creation strategies that directly impact Atlas Air's operational success. This role will focus on delivering clear, timely, and effective written, visual, and digital content across all operational divisions-including Flight, Ground, System, and Technical Operations, as well as Safety. The position is central to engaging pilots and operations employees, strengthening a culture of safety, and driving performance and alignment with company objectives. Responsibilities include developing and executing communication plans, creating and editing high-impact content, managing digital communication platforms, and serving as a trusted partner to operational leaders.
Responsibilities
* Drive execution of operations-focused communication and content creation initiatives under tight deadlines while balancing multiple priorities with accuracy and attention to detail.
* Partner with operational leaders to ensure messages and content are aligned with strategic objectives, including safety, performance, and engagement.
* Manage complex communication workflows and content pipelines, ensuring timely delivery, quality execution, and appropriate audience targeting.
* Provide proactive follow-up and tracking of all operations, communications projects, campaigns and content performance (e.g. engagement, reach, and feedback).
* Act as a subject matter expert in operations communications and content strategy, advising leadership on best practices for pilot engagement and operational messaging.
Communications:
* Develop, write and distribute high-quality content and communications that support operations, including critical safety updates, operational performance messages, and pilot-focused engagement initiatives.
* Proactively manage, curate and populate digital platforms (Workvivo, MS Teams, GlobalNet, etc.) to ensure they are vibrant, reliable hubs for operational information.
* Draft and edit operational updates, safety briefings, leadership messages, and crew engagement stories to strengthen awareness and alignment across flight and ground operations.
* Support executive communications by creating and refining content by preparing presentations, speech drafts, and briefing materials for Town Halls, Base visits, and other leadership forums.
* Manage employee engagement initiatives such as surveys, including developing survey-related content, analyzing results, and sharing actionable insights with leadership to inform continuous improvement.
* Maintain a robust communications calendar focused on operational messaging and content delivery, ensuring consistency and alignment with enterprise-wide communication priorities.
* Collaborate with HR, IT, and Operations to optimize distribution lists and ensure accurate message targeting pilots, ground staff, and other operational employees.
* Ensure the company website and intranet reflect up-to-date, accurate, and safety-critical information, resolving issues proactively.
Corporate Meetings and Events:
* Lead communications and content development support for key operational meetings and events, including pilot engagement sessions, crew base meetings, safety forums, and leadership Town Halls.
* Coordinate messaging, logistics, and vendor support to ensure impactful delivery of events with strong operational relevance, including the creation of event-specific digital and presentation content.
Marketing (Operations-Focused):
* Collaborate with the broader Communications team to ensure consistent brand alignment while tailoring operations-focused content to the needs and preferences of the operational audience.
* Partner with regional and global teams to support operations-related communications at industry events, trade shows, and customer engagements.
* Contribute to the development of safety- and operations-focused collateral, multimedia digital content, and executive presentations.
Qualifications
* Bachelor's Degree required; preferred in Communications, Public Relations, Journalism, or related field.
* 4+ years of experience in Communications, with demonstrated experience in Operations, Aviation, or Logistics preferred, including hands-on content creation and editorial responsibilities.
* Proven expertise in pilot or employee engagement, safety communications, or operational performance communications, with a strong portfolio of written and digital content.
* Exceptional verbal and written communication skills with the ability to simplify complex operational information into clear, actionable messaging and engaging content formats.
* Strong project management and organizational skills; able to manage multiple, high-priority initiatives simultaneously.
* Advanced proficiency in MS Office (including PowerPoint), with experience using content management systems (e.g., WordPress) and communication tools (e.g. Canva), and a demonstrated ability to create and manage digital content.
* Experience managing vendors such as communications agencies, design firms, and audio/visual companies in the production of content and communications materials.
* Ability to partner effectively with senior leaders, serving as a trusted advisor on communication and content strategies.
* Must be motivated, highly collaborative, and capable of working independently with minimal supervision.
* Professional, positive demeanor and a commitment to ethics, confidentiality, and safety culture.
Salary Range: $52,500 - $71,000
Financial offer within the stated range will be based on multiple factors to include but not limited to location, relevant experience/level and skillset.
The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law document at ******************************************
To view our Pay Transparency Statement, please click here: Pay Transparency Statement
"Know Your Rights: Workplace Discrimination is Illegal" Poster
The "EEO Is The Law" Poster
"Know Your Rights: Workplace Discrimination is Illegal" Poster | U.S. Equal Employment Opportunity Commission
The "EEO Is The Law" Poster
Auto-Apply