Operations coordinator jobs in Boynton Beach, FL - 376 jobs

The Permit Coordinator is responsible for managing and facilitating the permitting process to build Battery Energy Storage System (BESS) facilities, working directly with Authorities Having Jurisdiction (AHJs) to obtain all permits required to build and operate the facility. This role requires strong communication skills and the ability to work effectively in a cross-functional team environment. Successful candidates will have acute attention to detail with proven abilities to facilitate project progress, identify and apply lessons learned, foresee and manage project risk, create tools and standardize work practices to maximize the efficiency and success of current and future projects. Key Responsibilities Coordinate and manage permit applications for BESS construction projects across multiple jurisdictions Develop and maintain relationships with local AHJs to facilitate the permitting process Track and report permit status and ensure timely submission of all required documentation Collaborate cross-functionally with engineering, construction, and project management teams Interpret and apply local building codes, zoning regulations, and environmental requirements Prepare and review permit applications and supporting documentation Identify potential permitting issues early and develop mitigation strategies Maintain accurate records of permit applications, approvals, and related communications Attend pre-application meetings with regulatory agencies when necessary Keep project teams informed of permitting timelines and requirements Qualifications 3-5 years of experience in a corporate environment, preferably in permitting, regulatory compliance, or related field Experience with construction projects related to renewable energy, electrical utility or major infrastructure preferred Strong understanding of building codes and permitting processes Excellent communication and interpersonal skills Proven ability to work effectively in a cross-functional team environment Strong organizational skills with ability to manage multiple projects simultaneously Detail-oriented with excellent documentation skills Problem-solving skills and ability to navigate complex regulatory requirements Working Conditions Location: Palm Beach, Florida May require occasional travel to project sites and regulatory offices

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. Our team is growing, and we are looking to add an Operations Associate to our operations team to help our expanding business needs. Essential Duties and Responsibilities include, but are limited to the following: Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing errors or inconsistencies. Communicate effectively with internal and external stakeholders via email, Teams messaging, and phone. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelors Degree from an accredited University Strong customer orientation, excellent interpersonal and communication skills. Team player with a commitment to company values. Analytical and detail oriented; capable of multi-tasking. Ability to cross-train within multiple operational functions. Basic Insurance Knowledge is a plus.

Role Title: Oracle Project Coordinator Employment Type: Contract / Contract-to-Hire Duration: 6-month CTH preferred (2-year roadmap) Our client is launching a full-suite implementation of Oracle Cloud/Fusion and is seeking a detail-oriented Oracle Project Coordinator to support two internal Project Managers and collaborate closely with the systems integrator. This role will help keep project activities organized, documented, and on track throughout the multi-year transformation program. The position is designed as contract-to-hire for the right candidate. Key Responsibilities Provide day-to-day coordination support across Oracle Cloud/Fusion project workstreams. Assist two internal PMs with project schedules, task tracking, milestones, and reporting. Maintain project documentation, meeting notes, action items, and decision logs. Organize and facilitate project meetings, workshops, and status checkpoints. Track risks, issues, and dependencies; follow up with owners to drive resolution. Assist with vendor and systems integrator coordination and communication. Support testing coordination, cutover preparation, training logistics, and user readiness activities. Help ensure alignment with governance processes, timelines, and program objectives. Requirements 3+ years of IT project coordination experience supporting mid-to-large initiatives. Hands-on experience working on Oracle Cloud/Fusion projects. Exposure to or familiarity with Oracle Financials (preferred). Strong organizational skills with excellent attention to detail and follow-through. Proficient with project management tools (e.g., MS Project, Smartsheet, Jira, or similar). Strong written and verbal communication skills, with the ability to interact across teams. Ability to work onsite in Ft. Lauderdale 3-4 days per week.

Life's Abundance is looking for a reliable and motivated Project Coordinator. The Project Coordinator provides administrative and operational support across multiple departments, helping ensure projects stay organized, on schedule, and properly documented. This role is designed for someone who thrives in a fluid environment where priorities shift and new projects emerge. This role works closely with Operations, Compliance, and other teams to coordinate tasks, track progress, maintain records, and support cross-functional initiatives. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working independently in a fast-paced environment. Strong proficiency with modern tools-including AI-powered tools-is important. Schedule: Monday - Friday, 9:00 a.m. to 5:30 pm EST Location: Jupiter, FL (onsite) Role Type: Salary, fulltime An abundance of benefits: Paid Personal Time Off Paid Volunteer Time Off Paid National Holidays Off Life's Abundance has 4 quarterly and an annual bonus that salaried employees are eligible for from day one. Medical insurance for employees plus family that includes dental and vision - with up to 90% paid by the company Dental insurance with our basic dental package is 100% free to employees. Vision Insurance Flexible Spending Account Hospital Indemnity Shares of company stock through the Employee Stock Ownership Plan (ESOP) 401K Saving Plan Professional development, as we prefer to promote from within as much as possible. Met Law Program Discounts on Company Products Casual dress - every day is casual Friday Key Responsibilities: Project Support & Coordination Support multiple projects simultaneously across Operations, Compliance, and other departments. Track project timelines, deliverables, and action items; follow up with team members to keep work moving. Assist with meeting preparation, note-taking, and capturing next steps. Maintain project documentation, files, and status reporting in shared systems. Assist with scheduling and coordinating cross-department meetings. Capture processes in a repeatable, scalable format so projects can be handed off cleanly and performed consistently across teams. Compliance & Accuracy Coordinate with Compliance on documentation requests and workflow support. Serve as the on-site point person for compliance-related issues and interact with the company's third-party compliance consulting firms. Maintain confidentiality when handling sensitive information. Proactively follow up on compliance-related action items to ensure deadlines are met. AI & Tool Utilization Use AI tools to improve efficiency in drafting, summarizing, organizing, and task management (while ensuring accuracy and confidentiality). Help identify opportunities for process improvements and automation. Qualifications: Required Bachelor's degree required (Business Administration or related field preferred) 1+ years of experience in administrative support, project coordination, operations support, or similar role. Strong attention to detail and ability to maintain accurate records. Highly organized, with the ability to juggle multiple priorities and deadlines. Self-starter with the ability to work independently and follow through without close supervision. Adaptable, flexible, and comfortable working across different departments and project types. Strong computer skills with Microsoft Office/Google Workspace (Excel/Sheets especially). Comfortable using AI tools responsibly to increase productivity (ChatGPT, Copilot, etc.). Preferred Experience supporting compliance, accounting, or regulated business processes. Experience with project management tools (Asana, Monday, Trello, ClickUp, etc.). Experience with documentation/SOP creation. Core Skills & Competencies Attention to detail Organization & prioritization Written and verbal communication Follow-through and accountability Confidentiality and professionalism Process improvement mindset Comfort working with ambiguity and shifting priorities AI proficiency (prompting, summarizing, organizing, drafting) with strong judgment Work Environment / Expectations Cross-functional role supporting multiple teams. Must be comfortable learning new processes quickly. Ability to manage multiple projects and tasks while maintaining accuracy. At Life's Abundance, we put people first - in fact, that principle is hardcoded in how we do business. By shifting the conversation from profit to purpose and from sales to sustainability, we are committed to empowering people and pets to live healthier and happier lives: As a Certified Evergreen company, we have found that nurturing a workforce motivated by our purpose and culture builds a rock-solid foundation. We take care of our people, and they take care of our customers, distributors, communities, and families. Our culture is an investment in a stronger company, which in turn strengthens the world at large. We are 100% employee-owned, and this is evident in the way we take ownership of initiatives and work together as a team. If you're an energetic, collaborative person who wants to make a positive dent in the universe while helping others live their best lives, we want to hear from you! At Life's Abundance, we don't just accept differences - we celebrate, support, and thrive on them for the benefit of our employees, our products, and our communities. Life's Abundance is proud to be an equal-opportunity employer.

Job Title: Coordinator, Logistics - SkilledJob Description Administer and operate the organization's warehouses, including processing, packaging, and shipping of supplies, materials, and equipment. This role involves the crating of robots and packaging of subassemblies, ensuring that schedules for shipping materials are prepared and coordinated to control the flow of goods and regulate warehouse space. The position ensures the effectiveness of operating procedures, space utilization, and maintenance and protection of facilities and equipment. Responsibilities + Coordinate movement of products from the warehouse with all third-party logistics (3PL) companies. + Conduct ad hoc system investigations and reporting as necessary. + Manage all aspects of shipping documentation, including the creation of shipment authorization paperwork and verification of packing slips. + Coordinate with 3PL partners on the creation of freight and customs documentation. + Handle multiple concurrent tasks and changing priorities. + Manage additional projects and responsibilities as required. + Maintain quality, ensure audit compliance, and keep records in the area. + Ensure quality standards are met or exceeded. + Collaborate and communicate effectively with the team and other departments to ensure a seamless operation. Essential Skills + Proficiency in Microsoft Office, especially Outlook. + Ability to manage multiple concurrent tasks and shifting priorities. + Excellent customer service and communication skills. + Experience in logistics. Additional Skills & Qualifications + Familiarity with ERP systems, preferably ORACLE or SAP. + Background in medical devices. + Experience administering warehouse operations including packaging, shipping, and scheduling. + Strong interpersonal skills to collaborate across departments. + Passion for helping people and contributing to a high-performing team. + Desire for a career path with internal growth. Work Environment The position is onsite in Weston, FL, working the 1st shift from 8 AM to 5 PM. The work environment is within a newly renovated warehouse supporting robotic systems. The team is supportive and growth-oriented, with a culture that promotes from within, maintaining high standards and a collaborative atmosphere. Job Type & Location This is a Contract to Hire position based out of Weston, FL. Pay and Benefits The pay range for this position is $22.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Weston,FL. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Employment Type: Full-Time, On-Site BAI Capital is a boutique real estate developer based in Miami, Florida, with over 16 years of experience. We specialize in raising, investing, and managing private equity for capital investments in real estate development projects in the United States of America. With a presence in real estate in Florida, Texas, and New York, we specialize in generating value from land acquisition to developing large projects. These include nursing homes, student residences, multi-family buildings for rent, and mixed-use developments that include condominiums and commercial premises. Company headquarters are located in Aventura, Miami-Dade, Florida with offices in Mexico, and Vietnam. About the Role We are looking for a Copywriter and Project Coordinator to support our marketing initiatives across multiple channels. This role combines hands-on copywriting with project coordination, ensuring that creative assets are delivered on time, aligned with strategy, and executed with high quality. The ideal candidate enjoys writing conversion-focused copy while also keeping projects organized and moving forward. This role is well suited for someone with agency or in-house marketing experience who is comfortable working with multiple stakeholders and deadlines. Key Responsibilities Write high-performing copy for social media (ads and organic), landing pages, e-mail campaigns, and other marketing and sales materials Coordinate marketing projects from brief to delivery using Asana. Manage timelines, tasks, and priorities to ensure deadlines are met. Act as a point of contact between copy, design, and marketing stakeholders. Ensure deliverables are properly reviewed, approved, and finalized before launch. Help maintain clarity and organization across multiple simultaneous projects. Plans, promotes, and hosts investor webinars and events, including live moderation Required Qualifications Minimum of 2 years of professional experience in copywriting. Proven experience writing copy for paid ads, landing pages, and email marketing. Strong written communication skills with attention to detail. Experience working with project management tools, preferably Asana. Ability to manage multiple projects at once without losing quality or deadlines. High level of ownership, organization, and accountability. Ability to write clear, natural, and persuasive copy in English. Preferred Qualifications Experience working in a marketing agency or fast-paced marketing team. Familiarity with performance-driven copywriting and A/B testing concepts. Experience coordinating projects across creative and marketing teams. Strong understanding of digital marketing funnels and user journeys.

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

5th HQ - We are seeking a detail-oriented and experienced Logistics Coordinator to join our team in Miramar, FL. The ideal candidate will have previous experience in logistics coordination. The Logistics Coordinator will be responsible for overseeing the transportation, storage, and distribution of our vitamins and supplements, ensuring timely delivery and efficient inventory management. Responsibilities Coordinate transportation logistics, including scheduling shipments and tracking deliveries to ensure on-time arrivals. Manage inventory levels and storage facilities, conducting regular audits and reconciliations to maintain accurate stock records. Communicate with suppliers, carriers, and internal teams to coordinate order fulfillment and resolve any issues or delays. Prepare shipping documentation, including bills of lading, packing lists, and customs declarations, ensuring compliance with regulatory requirements. Monitor and analyze logistics performance metrics, identifying areas for improvement and implementing solutions to optimize efficiency and reduce costs. Provide support to the procurement team in sourcing new suppliers and negotiating contracts, ensuring competitive pricing and reliable delivery. Ensure compliance with all relevant laws, regulations, and company policies, particularly those related to product quality and safety. Qualifications Previous experience in logistics coordination. Fluent in both English and Spanish, with strong written and verbal communication skills. Proficient in Microsoft Office applications, particularly Excel and Outlook. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong attention to detail and problem-solving abilities. Knowledge of transportation regulations and customs procedures is a plus.

Physician recruitment agency and healthcare locums staffing firm focused on providing excellent service to our practitioners and clients. We have won multiple industry awards including Best Places to Work, and Diamond Award Winner for Best of Staffing Client and Talent Satisfaction. Why work for us: 8 weeks of in-depth training. Great culture and support team. Dynamic and collaborative team environment. Eligibility to enroll in medical benefits after one month, as well as 401K plan. Strong company commitment to community outreach initiatives. Recipient of multiple industry awards, including Best Places to Work and Diamond Award. Winner for Best of Staffing Client & Talent Satisfaction. Job Duties: Execute administrative processes that support scheduling providers into assignments. Work with the credentialing department, sales consultants, and providers to track and follow the documents required for assignments related to: Internal credentialing, Hospital Privileges, Licensing requests, Etc. Support sales staff by attending daily meetings. Coordinate necessary housing and travel arrangements required for the providers' assignment. Organize and collect Timesheet processing for provider candidates and clients. Contributes to a positive culture. Assists Client Representatives/Provider Representatives in responding to new inquiries and/or questions from potential clients/doctors. Performs miscellaneous job-related duties as assigned Qualifications: Bachelor's Degree preferred 1-2 years of experience in Sales, Support, Operations and Systems. Ability to organize and prioritize work and manage multiple priorities. Excellent verbal and written communication skills. Ability to establish and maintain effective working relationships with providers, management, and staff. Ability to use independent judgment to manage and impart confidential information. Ability to make administrative/procedural decisions and judgments that drive results.

Workplace Experience Coordinator - DHL eCommerce 📍Weston, FL At DHL, our people are our greatest strength. Every contribution helps us remain the #1 logistics company in the world, and we're proud to be recognized as both a Great Place to Work and a Top Employer. We're committed to creating a workplace where collaboration thrives, well‑being is supported, and everyone feels valued. Now, we're looking for a dynamic, organized, and people‑focused professional to help elevate that experience every day. About the Role: The Employee Experience & Facility Business Partner plays a key role in shaping an exceptional, efficient, and welcoming workplace for our corporate teams. This highly organized, service‑driven professional oversees the daily office operations, supports employee engagement initiatives, and ensures our environment is safe, functional, and aligned with our culture. This role is the heartbeat of the workplace: balancing logistics, hospitality, communication, and strategic facility support to enhance both employee satisfaction and business productivity. What You'll Do: You'll be the point person for all things workplace experience and office functionality, ensuring that the corporate environment runs smoothly, and employees feel supported, informed, and engaged. Key Responsibilities: Manage day‑to‑day office operations, including layout optimization, cleanliness, maintenance, storage, and overall functionality. Serve as the primary liaison with Corporate Real Estate and external partners to ensure alignment with safety, compliance, and facility standards. Act as the safety point of contact, overseeing OSHA compliance, emergency plans, safety audits, and risk mitigation. Coordinate inspections, maintenance schedules, and emergency repairs with building management. Manage workplace technology tools such as reservation/booking systems, desk setups, and conference room logistics. Support and execute employee engagement initiatives in partnership with the Engagement team, including on‑site and off‑site events. Facilitate communication to employees by partnering closely with senior leaders and the Communications team. Promote well‑being programs such as health initiatives, community drives, and work‑life balance activities. Provide general administrative and cross‑functional support to keep the office running at its best. And other duties that help make the workplace feel seamless, safe, and engaging. What You'll bring: Bachelor's degree in Facilities Management, Business, or related field or equivalent experience. CFM certification (IFMA or similar) is a plus. 2-3 years of experience managing corporate office environments. 5+ years working in a corporate setting. Experience with project management is a plus. Skills That Set You Apart: A positive, customer‑centric mindset with a strong service orientation. Exceptional organization, multitasking, and time‑management skills. Strong communication abilities, comfortable working with employees at all levels. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Problem‑solving expertise and the ability to think strategically about long‑term facility needs. Ability to coordinate across teams, manage vendors, and support executive communications. Work Environment & Travel Primarily office‑based responsibilities with standard physical demands. Light travel required (less than 10%). Why You'll Love Working Here At DHL eCommerce, we believe in supporting your career and your well‑being. We offer a suite of benefits designed to help you thrive: Competitive compensation 401(k) with company match Medical, Dental, Vision & well‑being programs FSA/HSA options Generous Paid Time Off + sick time Paid company and floating holidays Paid parental leave Tuition reimbursement Employee discount programs Employee Assistance & Work-Life Program Short-term & long-term disability Company‑paid life insurance Ready to Help Shape a Great Employee Experience? If you're passionate about helping others, creating engaging environments, and ensuring everything behind the scenes runs seamlessly, we'd love to meet you! Apply today and help us make the workplace an even better place to be. Equal Opportunity Employer - Veterans/Disability

Join Our Team in Beautiful Martin County, Florida! The Martin County Board of County Commissioners is hiring! Are you ready to make a real impact in your community while enjoying the unmatched lifestyle of the Treasure Coast? We're looking for talented professionals who are passionate about public service, innovation, and shaping the future of Martin County. Why Work With Us? * Competitive Pay & Full Benefits Package * Florida Retirement System (FRS) Pension * Generous Paid Time Off & Holidays Now Hiring: Contracts Coordinator Location: Martin County, FL Department: Administration Department/Purchasing Division Salary: $55,337.19 Click here to view the full job description and apply now! Be a part of something bigger. Serve your community. Grow your career.

Job Description KW Reserve is seeking an Operations Coordinator to partner directly with our Owner and leadership team. This is not a traditional administrative role; it's a key leadership position designed for a systems-minded operator who thrives behind the scenes, aligning vision with execution and building the infrastructure for scalable growth. Compensation & Benefits $60,000-$70,000 base salary (commensurate with experience) Performance-based bonus opportunities Paid Time Off (PTO) Benefits stipend available Leadership growth and professional development opportunities Compensation: $60,000 - $70,000 commensurate with experience Responsibilities: Strategic Operations & Systems Leadership Partner with the Owner to translate vision into operational priorities and measurable results. Help to recruit and network at a high level to help with overall team growth. Oversee and optimize backend operations, allowing the sales team to focus on production and growth. Design, implement, and refine systems for CRM, transaction management, database oversight, and client communication. Build scalable processes, SOPs, and operational manuals that evolve with the business. Client Experience & Reputation Excellence Develop systems to drive client testimonials, referrals, and brand loyalty. Ensure the client journey is consistent, elevated, and aligned with KW Reserve's values. Partner with marketing to execute brand promises and maintain engagement beyond the close. Qualifications: 3-5+ years of leadership, operations, or executive support experience (real estate industry preferred). Bachelor's degree strongly preferred. Exceptional communication, organizational, and analytical abilities. A passion for systems, process improvement, and enabling others to succeed. Calm under pressure, resourceful, and results-driven. Who You Are A strategic partner who bridges big-picture vision with tactical execution. A trusted operator who thrives in a high-growth, fast-paced environment. A systems builder who sees complexity and creates clarity. A team-first leader who values excellence, accountability, and collaboration. Growth-minded, proactive, and energized by scaling organizations. About Company At KW Reserve, we believe that buying or selling a home is more than just a transaction; it's a life-changing experience. That's why our team of experienced, passionate real estate professionals is dedicated to delivering exceptional, personalized service to every client. We take pride in the relationships we build and work relentlessly to help clients achieve their real estate goals. Our team represents the best and brightest in the industry, constantly raising the bar through innovation, research, and consumer education. In today's fast-paced market, clients need a trusted advisor, and that's exactly what we strive to be. With in-depth knowledge and a commitment to timely, accurate guidance, KW Reserve is the go-to source for real estate insight and expertise.

**Why UKG:** At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That's what we do. We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you'll get flexibility that's real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters-and so do you. **Job Summary:** The Trust & Funding Ops II role is responsible for performing routine payment processing activities with increasing independence and accuracy. This role ensures the timely and compliant execution of tax, employee pay, and garnishment disbursements while supporting team workflows. The individual applies foundational knowledge of internal systems and departmental processes, contributing to overall team effectiveness and reliability. **Duties and Responsibilities:** - Executes routine payment processing tasks accurately and with minimal rework. - Utilizes internal payment systems and Microsoft applications to complete assignments. - Contributes to the preparation of standard reports and reconciliations. - Applies established procedures to resolve routine issues in payment operations. - Supports internal team workflows by collaborating with departmental colleagues. - Maintains organized records and documentation to support compliance and auditing. - Assists in identifying areas for efficiency within assigned tasks. - Demonstrates growing knowledge of departmental interconnections and payment processes. *** This position typically requires being onsite in an office at least 3 days per week. *** **Basic Qualifications:** - Familiarity with payroll, tax, or garnishment payment processes. - Experience working with multiple internal systems to complete workflows. - Proficiency in Microsoft 365 applications (Outlook, Excel, Teams, SharePoint, PowerPoint). - Proven past experience to provide effective written and verbal communication with the ability to confidently speak with clients to provide information, answer questions, and deliver a positive customer experience. - Demonstrated attention to detail and accuracy in transactional work to ensure all documentation is handled with precision and accuracy. **Required Qualifications:** - Associate's or Bachelor's degree in Accounting, Finance, or related field or 1-2 years of payroll, tax, employee payment, garnishment, and/or banking operations experience. - Strong problem-solving and analytical abilities. - Ability to work effectively in a collaborative team environment. - Strong organizational and time-management skills. **Company Overview:** UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry - because great organizations know their workforce is their competitive edge. Learn more at ukg.com. **Equal Opportunity Employer** UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories. View The EEO Know Your Rights poster (************************************************************************************************** UKG participates in E-Verify. View the E-Verify posters here (******************************************************************************************** . It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Disability Accommodation in the Application and Interview Process For individuals with disabilities that need additional assistance at any point in the application and interview process, please email ****************** . The pay range for this position is $38,800.00 to $55,750.00, however, base pay offered may vary depending on skills, experience, job-related knowledge and location. This position is also eligible for a short-term incentive and a long-term incentive as part of total compensation. Information about UKG's comprehensive benefits can be reviewed on our careers site at ********************************************* It is the policy of Ultimate Software to promote and assure equal employment opportunity for all current and prospective Peeps without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. This policy governs all matters related to recruitment, advertising, and initial selection of employment. It shall also apply to all other aspects of employment, including, but not limited to, compensation, promotion, demotion, transfer, lay-offs, terminations, leave of absence, and training opportunities.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. • Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) • Collabera listed in GS 100 - recognized for excellence and maturity • Collabera named among the Top 500 Diversity Owned Businesses • Collabera listed in GS 100 & ranked among top 10 service providers • Collabera was ranked: • 32 in the Top 100 Large Businesses in the U.S • 18 in Top 500 Diversity Owned Businesses in the U.S • 3 in the Top 100 Diversity Owned Businesses in New Jersey • 3 in the Top 100 Privately-held Businesses in New Jersey • 66th on FinTech 100 • 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description • Manage end to end learner enrollment process and tracking, answering inquiries, reviewing enrolment reporting, sending follow-ups to learners to register • Create learning cohorts for markets in their region, based on numbers and locations of learners enrolled • Create regional training class schedules and work with vendor to obtain reports and update schedules as needed • Work with Executive Assistants and Conference Centers in each region to secure venues for training • Monitor and review class status and cancellation reporting and highlight to market coordinators where classes are at risk, providing guidance around how to promote classes • Schedule dates and book venues for key events in each market, e.g. Kick Off sessions, Share & Learn sessions, etc. • Notify Coordinators and provide support materials • Create and maintain status reports to track dates and progress of all learning cohorts in their region • Attend regular status calls with Learning Path Lead and other Regional Coordinators, to update on progress • Hold calls with Coordinators to brief them on the program, their role and discuss cohort progress • Send communications to learners advising upcoming cohort activities • Act as a single point of contact for all market coordinators, deployment leads and Learning Path participants in their region, in relation to training schedule, class requests, attendance questions/cancellations/issues, monitoring and responding to a dedicated email in-box on a daily basis • Understand end user experience and navigate course information/ processes in the Learning Management System, providing the right advice/guidance to learners • Create dashboard reporting to update the business on cohort statistics, impact, feedback • Support quarterly tracking of costs against allocated business budgets for People Leader Learning Paths Qualifications: • A professional individual, with the ability and desire to learn quickly. Qualifications Key skills include: • Experience or exposure to training & development initiatives. • Highly organized and able to juggle competing priorities in parallel and manage to deadlines/milestones. • Attention to detail and ability to think end to end is essential. • Flexible and resilient. Able to balance customer/client needs with the need for global standardized processes. • Applies sound judgment and escalates appropriately. • Customer/client focused. • Strong administration, planning and execution skills on a broad/global scale. • Excellent relationship and team player skills. • Strong written and verbal communication skills • Proactive, responsive and thorough in follow-through • Technology savvy - in particular highly proficient with Microsoft Excel (v-lookups and advanced pivot tables) and ideally familiar with learning management systems. Additional Information To schedule an interview, please contact: Vishwas Jaggi ************

The Project Coordinator serves as the central link between Sales, Engineering, Purchasing, and Logistics teams-ensuring that customer projects move smoothly from order entry through final billing. This role manages documentation, communication, scheduling, and order flow to ensure on-time, accurate fulfillment. The Project Coordinator does not design systems but coordinates project execution from submittals through commissioning. Responsibilities 1. Project Administration & Documentation • Review customer purchase orders, plans, and specifications to confirm scope alignment with quotations. • Prepare and submit submittal packages including cut sheets, drawings, and compliance data. • Track submittal approvals and manage revision cycles with customers, reps, and engineers. • Maintain accurate project files within CRM/ERP systems. • Update internal job registry and forecast reports to reflect project status. 2. Procurement & Production Coordination • Create and release purchase orders to vendors based on approved submittals. • Coordinate production schedules with internal or external manufacturing partners. • Track lead times, manage expected ship dates, and escalate when delays occur. • Verify order accuracy (part numbers, BOMs, ship-to addresses, pricing) prior to release. • Communicate any substitutions or alternates for approval by sales or engineering. 3. Logistics & Delivery Management • Coordinate shipping and delivery schedules with logistics and warehouse teams. • Verify packaging, labeling, and freight documentation meet project requirements. • Track shipments and provide customers or sales reps with updated tracking info. • Ensure partial shipments and phased deliveries are properly documented and billed. • Manage warranty start date tracking for commissioning-based activations. 4. Commissioning & Field Support Coordination • Schedule commissioning or startup assistance with internal technical teams or external partners. • Ensure all required materials are on-site prior to commissioning. • Gather and file field reports, commissioning checklists, or punch list items. • Support resolution of technical or logistics issues post-shipment. 5. Billing & Closeout • Review cost breakdowns versus customer billing to ensure proper margins. • Coordinate with accounting to issue invoices after shipment or commissioning milestones. • Track outstanding invoices and assist with collections follow-up as needed. • Archive final documentation, including submittals, change orders, and commissioning reports. 6. Cross-Departmental & Customer Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 7. Project Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 8. Process Documentation • As the first team member in a growing department, document processes for future team members. Introductory Duties (Sales Support Role) Until the position develops into full project coordination, the initial responsibilities will focus on supporting the Eastern and Western Regional Sales Managers in day-to-day sales operations. This includes assisting with quantity takeoffs, quote entry, and general sales support tasks to ensure accurate and timely responses to customer inquiries and project opportunities. • Assist Regional Managers in reviewing plans and specifications for upcoming bids. • Perform quantity takeoffs for lighting fixtures, control panels, or accessories. • Enter and track customer quotations within the CRM or quoting system. • Support the preparation of proposals, pricing sheets, and cut sheet packages. • Follow up with representatives or distributors regarding quote status and revisions. • Help maintain organized sales documentation and project folders for the regional teams. • Communicate with internal departments to verify pricing, availability, and technical details. Requirements • 5+ years of experience in project coordination, customer service, or operations- lighting, electrical, construction or architectural industry. • Familiarity with ERP and CRM systems • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple projects and deadlines simultaneously. • Working knowledge of order fulfillment, logistics, and billing workflows. Skills • Project tracking and documentation • Submittal preparation and specification review • Procurement and logistics coordination • Customer and vendor communication • Basic understanding of electrical or lighting systems • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

About Our Client: Accepting no less than the absolute best, our client has climbed to the top, gaining a reputation for both excellence and satisfaction. Working at this company will give you the opportunity to work with some of the top technical professionals in the industry who are bringing cutting-edge products to forefront. Offering results-driven people a place where they can truly make a difference on a daily basis, this is an opportunity you will not want to miss! Key Responsibilities: Analyzing transportation and distribution systems to ensure efficient and economical product delivery. Reviewing transportation proposals and making recommendations for modifications in rates and compliance with regulations. Evaluating freight classifications, tariff rates, and operational efficiency to support timely and accurate deliveries. Planning and coordinating fleet operations, including vehicle acquisition, scheduling, maintenance, repair, and disposal. Hiring and managing third-party transportation providers as needed to support business demands. Collaborating with internal teams to align logistics strategies with production and customer service goals. Maintaining accurate records of shipments, schedules, and logistics performance metrics. Ensuring compliance with all transportation-related laws and company policies. Qualifications: Minimum of 2 years of logistics experience, with exposure to both domestic and international operations. Proven ability to analyze logistics systems and implement process improvements. Strong organizational and communication skills to effectively manage internal and external logistics relationships. Experience with inventory management is a plus. Familiarity with ERP or logistics software is preferred. NO C2C CANDIDATES Interested Candidates please apply on our website at https://jobs.jblresources.com. For more information about our services and great opportunities at JBL Resources, please visit our website: https://www.jblresources.com. JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be. **JBL is an Equal Opportunity Employer and E-Verify Company

& Co. Balfour & Co. is one of the world's leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour, GradImages, ArtCarved, and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries. Why Join Us? This role offers a dynamic opportunity to contribute to our class jewelry marketing initiatives, collaborating with a passionate team to create memorable experiences for students and alumni. Position Summary: The Sales Project Coordinator will manage college marketing requests for our class jewelry business. This in-office role in Aventura FL will support our sales and creative teams by coordinating project requests, managing assets, and executing email and direct mail campaigns. Project Management of Marketing Requests: * Act as the central liaison for all college marketing initiatives, proactively gathering, synthesizing, and prioritizing input from the sales team to ensure alignment with strategic goals. * Craft compelling and actionable creative briefs that clearly define objectives, target audiences, and deliverables, enabling cross-functional teams to execute with precision. * Facilitate seamless collaboration among internal stakeholders, external partners, and creative teams, maintaining momentum and accountability throughout each project lifecycle. * Monitor timelines, resources, and outcomes, ensuring marketing deliverables are completed on schedule, within scope, and with measurable impact. Workflow Coordination: * Track incoming marketing requests, monitor progress, and maintain visibility across all active initiatives. * Provide timely, actionable feedback to the creative team, ensuring deliverables align with brand standards and project objectives. * Coordinate multi-level approvals by facilitating clear communication between sales representatives, clients, and internal stakeholders, streamlining decision-making and reducing turnaround times. * Maintain project momentum by proactively identifying bottlenecks, resolving issues, and keeping all parties informed through regular updates and status reports. Campaign Logistics and Client Follow-Up: * Collaborate closely with clients and internal teams to gather, validate, and refine targeted email and direct mail lists, ensuring data accuracy, compliance, and optimal audience segmentation. * Implement rigorous quality control processes to clean and standardize contact databases, enhancing deliverability and campaign performance. * Coordinate end-to-end campaign logistics with production partners, overseeing timelines, creative assets, and distribution to ensure flawless execution and timely delivery. * Maintain high standards of quality and consistency, aligning messaging with brand guidelines and campaign objectives across all channels Stakeholder Collaboration and Communication: * Maintain strong working relationships with sales, creative teams, production partners, and clients to ensure seamless project completion. * Stay informed on industry best practices, applying insights to optimize processes. Education/Experience: * A college degree of BS or BA or higher. * 1+ years in marketing and project management, with strong skills in managing multiple projects and adhering to deadlines. * Experience and familiarity with Basecamp, Trello and/or other project management applications preferred. * Ability to translate positioning strategy into creative strategy and execution. * Excellent verbal and written communication skills, able to collaborate effectively with both internal teams and external clients. * Strong attention to detail and ability to handle multiple priorities.

The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Oversee and manage daily office operations, ensuring a well-organized and efficient work environment. Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions. Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. Assist in onboarding new employees and ensuring they have the necessary tools and resources. Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance. Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities. Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks. Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards. Manage communication with vendors and external partners as needed. Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows. Coordinate and schedule team meetings, training sessions, and company events. Monitor office expenses and budgets, providing reports to senior management. Qualifications 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry. Strong organizational and multitasking skills with an exceptional attention to detail. Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools. Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly. Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners. Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy. Strong problem-solving skills and the ability to take initiative in resolving office-related issues. Experience in managing office budgets and expenses is a plus. Prior experience in the mortgage or financial services industry is a strong advantage. Ability to handle confidential information with discretion and professionalism. Ability to work effectively in a fast-paced, deadline-driven environment. Problem-solving mindset and ability to take initiative. Experience with compliance and document management is a plus. What We Offer: Competitive salary based on experience. Comprehensive benefits package, including health, dental, and retirement plans. A positive, collaborative work environment with opportunities for growth and professional development. The chance to work with a dedicated team in a thriving and fast-paced mortgage company.

CRA Project Coordinator Administers programs for the Opa-locka Community Redevelopment Agency. Performs a variety of routine and complex administrative, technical, and professional work in the preparation and implementation of the goals and objectives of the Community Redevelopment Agency. NATURE OF WORK Works under the general supervision of the Executive Director or his/her designee Exercises supervision over administrative staff as assigned. Administers redevelopment and revitalization programs within the Community Redevelopment Area. Develops and maintains positive working relationships with existing businesses to encourage business retention and expansion projects. Administers redevelopment and revitalization programs within the Community Redevelopment Area. Develops and maintains positive working relationships with existing businesses to encourage business retention and expansion projects. EDUCATION Bachelor's degree in Urban Planning, Business or Public Administration, Economics, Marketing, Finance, or a related field. EXPERIENCE AND TRAINING Two (2) years related experience; or any equivalent combination of education and experience, additional education substituting on a year for year basis for the required experience SPECIAL REQUIREMENTS Valid Florida Driver's License