Operations coordinator jobs in Daytona Beach, FL - 204 jobs

DAYTONA INTERNATIONAL SPEEDWAY Daytona International Speedway is a state-of-the-art motorsports facility and was awarded the SportsBusiness Journal's prestigious Sports Business Award for Sports Facility of the Year in 2016. Daytona International Speedway is the home of "The Great American Race” - the DAYTONA 500. Though the prestigious season-opening NASCAR Cup Series event garners most of the attention - as well as the largest audience in motorsports - the approximately 500-acre motorsports complex boasts the most diverse schedule of racing on the globe, thus earning it the title of "World Center of Racing." Among the nine major weekends of racing activity are the Rolex 24 At DAYTONA, the DAYTONA Supercross, the DAYTONA 200 motorcycle classic and the Coke Zero Sugar 400. Rarely a week goes by that the Speedway grounds are not used for events that include track tours, concerts, civic and social gatherings, car shows, photo shoots, production vehicle testing and police motorcycle training. The Daytona International Speedway Ticket Office is seeking Ticket Operations Associates to assist in ticket sales and support. Ticket Operations Associates provide for customer service, product upsell and order processing via telephone, mail, and walk-ups. Responsibilities will include but are limited to: Assist with the sales and service of DIS daily tours. Practice of Needs Based Selling techniques through superior customer service, focusing on the customers' needs and educating. Continually learn new events, promotions, sales techniques, and operational materials necessary to communicate to customer. Create, sell, and process a DAYTONA EXPERIENCE via ticket software. Operates computer, calculator, copier, and/or other office machines. Assist with offsite ticket sales / promotions. Performs any combination of the following duties according to specific departmental guidelines: Strong communication skills. Provide exceptional customer service. Previous cash and credit card handling skills. Positive attitude. Ability to communicate in an effective and professional manner. Understanding of facility and general race knowledge helpful. Flexible schedule, able to work evenings and weekends. Events to include: Daytona International Speedway (August 23-24, 2024) NASCAR Xfinity Series - Wawa 250 NASCAR Cup Series - Coke Zero Sugar 400 Daytona International Speedway (October 17-20, 2024) Fall Cycle Scene presetned by Monster Energy Daytona International Speedway (January 27 - March 9, 2025) IMSA WeatherTech Sportscar Championship - The Roar Before The Rolex 24 (January 17-19 2025) IMSA Pilot Challenge - BMW M Endurance Challenge (January 24, 2025) IMSA WeatherTech Sportscar Championship - Rolex 24 At DAYTONA (January 25-26, 2025) Speedweeks At DAYTONA- (February 12-15, 2025) NASCAR Cup Series - DAYTONA 500 Busch Light Qualifying (February 12, 2025) NASCAR Cup Series - Bluegreen Vacations Duel at DAYTONA (February 13, 2025) NASCAR Craftsman Truck Series - NextEra Energy 250 (February 14, 2025) ARCA Menards Series - Brandt 200 Supporting Florida FFA (February 15, 2025) NASCAR Xfinity Series - Beef. It's What's For Dinner. 300 (February 15, 2025) NASCAR Cup Series - DAYTONA 500 (February 16, 2025) Bike Week at DAYTONA- (February 28 - March 9, 2025) Monster Energy Supercross AMA Series - DAYTONA Supercross (March 1, 2025) MotoAmerica AMA Superbike Series - DAYTONA 200 (March 8, 2025) Program dates are flexible, but at a minimum cover a 10 month period. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on LinkedIn and X for future opportunities and company news.

Job DescriptionBenefits: 401(k) matching Dental insurance Paid time off Vision insurance We are looking for a highly organized and proactive Service Operations Coordinator to take full ownership of dispatch operations and parts/warranty administration. This is a key role in our service department, responsible for ensuring our technicians are scheduled efficiently, customers are kept informed, and all parts, warranties, and inventory records are managed accurately. This is a position requiring a high level of independence, multitasking, and coordination across teams. Key Responsibilities: Dispatch & Scheduling Serve as the primary point of contact for all incoming service/dispatch calls. Schedule and dispatch service technicians using the most efficient routing and job prioritization. Monitor technician locations via GPS to track job progress and ensure schedule adherence. Notify customers of technician arrival times and updates. Check in technicians after service calls and update software records with detailed notes. Coordinate follow-ups, report parts needed, and communicate next steps to internal departments. Schedule approved work orders (AWOs) and part replacements based on technician availability. Handle all dispatch-related emails and ensure prompt responses. Coordinate with technicians on vehicle maintenance schedules. Participate in the monthly rotation of the companys Emergency After-Hours Line (additional compensation provided). Parts & Warranty Management Order and track all parts, materials, and equipment for service jobs. Ensure warranty parts are returned to the warehouse promptly by technicians. Maintain organized inventory records and assist in restocking when needed. Submit all warranty claims and track to ensure timely credit from vendors. Maintain detailed records of vendor transactions, including debits and credits. Register all system and labor warranties as needed. Maintain documentation of refrigerants/freon used according to compliance standards. Keep spreadsheets, calendars, and paperwork up to date with accurate data. Administrative Support Support management with administrative tasks and project coordination as directed. Maintain digital and physical filing systems on a daily basis. Assist with special initiatives or reporting as required. Qualifications: 2+ years of experience in a similar role (dispatch, service coordination, parts/warranty admin) Excellent organizational and multitasking skills Strong communication and customer service abilities Proficient in scheduling software and Microsoft Office (Excel, Outlook, Word) Highly detail-oriented and self-driven Experience in the HVAC, plumbing, or service industry a strong plus What We Offer: Competitive pay, based on experience Health, dental, and vision insurance Paid holidays and vacation Opportunities for training and career advancement Additional compensation for after-hours phone duty Apply Today If you're a proactive, detail-oriented professional ready to take ownership of service operations, dispatch, and warranty coordination we want to hear from you!

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Florida area- The Turner Group. With the help of this individual, the agents aim to focus more on selling real estate and less on daily administrative and operational tasks. We are seeking an exceptional candidate who is proactive, organized, and committed to excellence- someone who takes pride in their work and fits seamlessly into a team culture rooted in service, success, and giving back. The ideal candidate is organized, proactive, and experienced in creating systems, with or without a real estate background. They work independently, grow into leadership, and are motivated to support our mission and community initiatives. Compensation: Salary Range: $60,000 - $70,000 Paid Time Off (PTO) Bonuses - Considered after a 90-day period Rapid growth potential Compensation: $60,000 - $70,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Executive & Administrative Support Assist and support the owners in business and personal matters Schedule meetings, manage calendars, and screen calls/emails Handle requests and correspondence professionally Produce reports, presentations, and briefs Maintain and organize shared drives and systems Office Management Create weekly team meeting agendas and pull key performance numbers Order and manage office supplies and equipment Coordinate birthdays, anniversaries, and client gifting Track 30/60/90 onboarding and 6-month/annual reviews Enter and track closed transactions in CRM and internal systems Team & Event Support Support team members across departments (marketing, transactions, listings) Coordinate vendor relationships and assist with event planning Work with the Marketing Coordinator to execute campaigns and monthly mailers Submit ad requests and track results Marketing & Community Engagement Manage social media posts across team platforms (e.g., Pineapple Perkers, WWP IG) Respond to reviews and comments Maintain schedule for active listing audits (30-60-90-120 days) Assist in executing community outreach events Qualifications: Self-starter with strong organization and time-management skills Highly detail-oriented and dependable Tech-savvy and quick to learn new tools Calm under pressure with a problem-solving mindset Clear, professional communicator who works well with people Service-driven, growth-minded, and willing to obtain a real estate license About Company Established in 2015 by Amy and Colin Turner, The Turner Group is a leading real estate team in Winter Park, Florida, having helped more than 400 families with expertise, care, and local knowledge. Their business is built on tailored service, open communication, and meticulous attention to every detail. They stand out for their dedication to the community, hosting events such as Santa on the Fairway, Easter egg hunts, and food drives. For The Turner Group, real estate is about more than transactions. It's about fostering relationships, serving others, and creating meaningful, lasting impact.

Associate, Client Processing I At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate, Client Processing I to join our Global Clearing Operations team. This role is located in Lake Mary, FL. In this role, you'll make an impact in the following ways: Performs routine and non-routine client service and transactional support functions. Interacts with other organizational units/teams to ensure timely delivery of service, or resolution of issues. Processes account related transactions per scheduled events/client authenticated direction. Following established procedures, answers inquiries, and resolves problems or issues. Manages situations which may require adaptation of response or extensive research according to client response. Escalates more complex situations to senior colleagues. Integrates area knowledge with understanding of industry standards and practices to provide solutions to internal and external clients. Performs complex operational tasks in a product or functional area. Contributes to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree or the equivalent combination of education and experience is required. 0-3 years of total work experience is preferred. Experience in brokerage processing is preferred. Applicable local/regional licenses or certifications as required by the business. At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Provide high level of support for the stadium operations and grounds manager and others in the operations department. Assist with stadium and grounds departments. Essential Functions: Prepare the stadium for every Tortugas home game and all private and public events held at Jackie Robinson Ballpark. Duties may include setting up gates, clean restrooms and replenish inventory, set up inflatable games, set up tables for sponsorship activations and promotions, clean and set up other areas as needed. Assist stadium operations support staff with stadium cleanup. Support clubhouse operations, including assisting with loading and unloading of team buses. Assist with locking up and securing the facility daily. Responsible for the cleanliness of the internal and external areas of the stadium. Including: concourse, restrooms, premium areas, parking lot, and all areas that encompass Jackie Robinson Ballpark. Assist with supervising all Operations and Grounds Seasonal employees around the stadium, including security, cleaning crew, ushers and more. Assist with all on field set up and Maintenance- Sweeping of Turf, Keeping Dugouts Clean, Repairing of Clay Mounds and Plate areas, setting up and tearing down BP. Other Duties: Assist field operations with field maintenance. Other duties as assigned. Minimum Qualifications: Currently enrolled in a college/university or obtained a bachelor's degree or equivalent. Previous experience in a sports environment preferred. Skills & Abilities: Honesty and strong attention to detail. Excellent written and verbal communication skills. Ability to multitask and meet deadlines in a stressful environment. Proficient with Microsoft Office (Word, Excel, PowerPoint). Ability to lift 50 lbs. This position requires someone to work long hours at certain periods over the year which includes weekends and holidays. Must work well in a fast- paced environment.Dates: May 7th, 2026 - September 20, 2026 (Flexible) Hours: Vary by Tortugas season schedule Compensation: TBD Housing: Not Provided We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Working Title: OPERATIONS REVIEW SPECIALIST - 60022447 Pay Plan: Career Service 60022447 Salary: $47,668.14 Total Compensation Estimator Tool Hearing Officer (Operations Review Specialist) Department of Children and Families Orlando, Florida Open Competitive What you will do: This is an administrative Hearing Officer position that conducts administrative hearings related to the Department of Children & Families and Agency for Persons with Disabilities actions. The hearing officer must afford a fair and complete hearing and conduct the proceeding so that the record affirmatively shows that the hearing has met all requirements of the law. The hearing is a formal hearing under the Administrative Procedures Act, Chapter 120 F.S. and federal program requirements, as it often involves disputes of facts requiring specific evidentiary determinations. How you will make an impact: * Conduct the hearing following statutory guidelines. * Administer oaths, establishes the burden and standard of proof required of the parties at the hearing. * Develop the record, rule on motions and the admissibility of evidence. * Research, review, analyze and maintain an up-to-date knowledge of the various programs, including pertinent statutes, court decisions, Florida Administrative Code, federal regulations and the agencies' interpretation of such authorities. * Monitor the agencies' implementation of these authorities to determine the correctness of the action. * Review hearing requests for jurisdiction, facilitate settlement negotiations, issue /orders for prehearing conferences and discovery. * Schedule the hearing, assuring all of the requirements of law have been met. * Issue and rule on subpoena requests. * Prepare a written decision, setting forth in a concise manner, the facts of the cases and the effect of the application of law to those facts. The decision must respond to proposed findings of fact and arguments submitted by each party. * This position may travel as required. Qualifications: * High school diploma and 4 or more years of experience as a Hearing Officer (the years of experience can be equivalent to the degree). * Experience as a Hearing Officer utilizing the Uniform Rules of Administrative Procedure. * Experience conducting legal research and drafting legal documents. * Valid Driver License. Preferred qualifications: * Bachelor's degree, Juris Doctor degree preferred. Knowledge, Skills, and Abilities: * Writing * Communicating effectively with others in writing as indicated by the needs of the audience * Reading Comprehension * Understanding written sentences and paragraphs in work related documents * Speaking * Talking to others to effectively convey information * Problem Identification * Identifying the nature of problems * Information Gathering * Knowing how to find information and identifying essential information * Active Listening * Listening to what other people are saying and asking questions as appropriate Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment so that the hiring process is not delayed. * Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. * It is unacceptable to use the statement "See Resume" in place of entering work history. * If you experience problems applying online, please call the People First Service Center at **************. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit ***************************** Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development. Where you will work: Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater. And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work - Come join our team! About Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit ****************************** * If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. * The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment. SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: ******************* BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Construction Operations Coordinator (Construction) Reports to: General Contractor/Director of Construction Employment: Full-time, exempt The Construction Operations Business Coordinator is the control tower between field and office-owning contracts, scheduling, permitting, vendor/sub coordination, RFIs/COs, billing, budget tracking, and closeout. You'll standardize processes, keep data clean, and ensure projects move from bid to closeout without friction. Key Responsibilities Contracts, Change Management & Documentation Manage all contract documents from award to closeout; maintain current, fully executed files. Manage all change orders (owner and subcontractor): create, route, collect signatures, and maintain paperwork. Draft, route, and track RFIs, submittals, and addenda; maintain accurate document control on SharePoint/Procore. Create bid packages for each job and coordinate distribution, questions, and addenda. Assemble closeout packages (O&M manuals, warranties, as-builts, punch lists). Scheduling, Coordination & Field Progress Create full Gantt chart schedules for each project; maintain the master and weekly look-ahead schedules. Call each subcontractor/vendor to coordinate manpower, deliveries, and inspections per the schedule. Walk each job regularly to verify progress against schedule, quality, and safety standards; document with notes/photos and update punch/snag items. Escalate poor subcontractor performance and non-compliance to the GC/PM; track corrective actions, potential back-charges, and cure timelines. Lead weekly ops huddles; publish agendas, action items, and schedule updates to stakeholders. Compliance Maintain compliance documentation: COIs, licenses, OSHA, NOIs, and safety packets. Client Turnover & Closeout Conduct pre-turnover and client walkthroughs at delivery; create the punch list of open items, assign owners/dates, and drive to completion. Confirm acceptance/sign-off; compile and deliver full closeout packages. Financials, Billing & Cost Control Review and approve all subcontractor invoices for payment against contract/PO and verified work in place. Create budgets for each project; monitor actuals vs. budget and flag variances early. Sub/Vendor Management & Procurement Issue bid invites; evaluate scopes and proposals; maintain the preferred vendor list. Manage subcontractor paperwork (contracts, GL/General Liability, WC/Workers' Comp, W-9s, lien waivers) prior to mobilization. Create and track POs/subcontracts; verify insurance/compliance before site access. Qualifications 3+ years in construction operations, project coordination, or PMO support. Working knowledge of contracts, RFIs, submittals, change orders, AIA billing, lien releases, and COIs. Proficiency with Procore/Buildertrend (or similar), Smartsheet/Excel, Bluebeam, and SharePoint/OneDrive. Strong scheduling, document control, and communication skills; detail-driven and deadline-reliable. Nice-to-have: OSHA-10/30, Florida permitting experience. Success Metrics (KPIs) Schedule updates & meeting notes: 100% on time weekly. Permit cycle time: submittal → approval within target (set per jurisdiction). CO turnaround: request → execution ≤ 10 business days. Sub/vendor onboarding lead time: ≤ 5 business days; compliance docs current ≥ 98%. Invoice cycle time: subs reviewed/approved within 5 business days; client billing monthly on schedule. Budget variance: ≤ 2% on controllable cost lines; document accuracy ≥ 99%. Closeout: client punch list cleared and sign-off ≤ 30 days from substantial completion. Working Conditions & Benefits Office + field coordination; regular site walks and jurisdiction trips. Typical M-F; periodic early/after-hours for inspections or turnovers. Competitive pay, healthcare, PTO.

Full-time Description Field Operations Coordinator Valor Environmental is seeking a dynamic and talented Field Operations Coordinator to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with innovative erosion control, land development, and street sweeping solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride! Job Responsibilities Maintain constant communication with internal managers, field service managers, and clients Schedule and coordinate daily/weekly maintenance for the field crews in designated regions Receive, input and retain all records of Environmental Field Services (EFS) work Accurate and timely review of Work Quality Sheets including approvals all related data entry Assist Field Services Managers and field crews in the training and tracking of Work Quality Sheets to ensure they are accurate and submitted on time on a daily basis Keep accurate records of proposals for designated region Ensure pricing is correct for billing purposes including fee schedules Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work performed Utilize NetSuite for client information management and the submittal of Alpha Purchase Orders Other tasks and duties may be assigned as needed Requirements AA/AS degree or equivalent experience 2 year minimum experience working in a multi-tasking administrative role Proficient in Microsoft Office/Excel and Outlook FieldAware/NetSuite Knowledge is a Plus Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision. Salary Description $40,000 - $45,000

WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution. Built on its long and proven track record of real estate development, the firm's investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success. Fund Operations Analyst Job Description: Hillpointe is seeking a Fund Operations Analyst to support the financial and operational integrity of the firm's private equity funds. This position is central to ensuring disciplined execution across reconciliations, compliance, investor reporting, and fund analytics. Working closely with the Director of Fund Operations, this individual will maintain high standards of control, accuracy, and transparency while contributing directly to Hillpointe's institutional evolution. Job Duties and Responsibilities: Operational Controls & Reconciliations Perform daily bank reconciliations across multiple funds, ensuring timely, accurate visibility of cash movements and liquidity positions. Prepare and maintain daily fund dashboards summarizing cash, contributions, distributions, and inter-fund movements. Execute monthly reconciliations between Juniper Square, RealPage, Entrata, and internal records, investigating variances and ensuring data integrity. Support capital account maintenance, fund waterfall calculations, and reconciliation of management fees, expenses, and investor-level activity. Document and continuously refine reconciliation procedures in alignment with institutional standards. Compliance & Audit Coordination Assist in implementing Hillpointe's formalized quarterly compliance testing program, maintaining logs and control evidence. Support annual fund audits, including the preparation of workpapers, schedules, and variance narratives. Track key obligations from Limited Partnership Agreements (LPAs) and related documents to ensure operational adherence and transparency. Reporting & Analysis Compile and analyze monthly and quarterly fund summaries, including balance sheets, P&L statements, and investor performance data. Assist in preparing quarterly investor reports, ensuring accuracy, timeliness, and presentation consistency. Provide ad hoc analytical support to the CFO, Director of Fund Operations, and Capital Markets team, including cash flow forecasting and scenario modeling. Collaborate with internal and external stakeholders (Finance, Capital Markets, Compliance, and Fund Administration partners) to ensure end-to-end accuracy and insight. Contract Administration & Governance Support Contribute to the expansion of Hillpointe's contract administration framework, helping centralize agreement tracking and compliance monitoring across all fund-related contracts. Maintain the repository of LPAs, management agreements, and vendor contracts to ensure version control and institutional discipline. Requirements Bachelor's degree in Accounting, Finance, Economics, or related field. 2-5 years of relevant experience in fund administration, private equity, real estate operations, or audit. Strong proficiency in Microsoft Excel, with demonstrated experience in reconciliations, data analysis, and process automation. Experience with Juniper Square, RealPage, Entrata, or comparable fund-management systems strongly preferred. Strong written and verbal communication skills, capable of summarizing complex operational issues succinctly and accurately. Self-starter with high attention to detail and the ability to manage multiple deadlines simultaneously. Desire to grow within a fast-scaling, values-driven organization. Key Competencies Aligned to Hillpointe Values Integrity: Protects data accuracy and transparency in all fund operations. Ownership: Takes initiative to identify, correct, and prevent issues before they arise. Grit: Thrives in a fast-paced environment with resilience and focus. Innovate: Seeks process improvements and leverages technology to enhance efficiency. ONEHillpointe: Collaborates seamlessly across departments to achieve firm-wide goals. Win: Executes with excellence, accountability, and pride in outcomes. Growth Path This role serves as a foundational position within Hillpointe's Fund Operations & Compliance division. Successful team members will have the opportunity to advance into Senior Analyst, Fund Operations Manager, or Performance Analytics roles as the firm continues its expansion and institutional build-out. NOTE: This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.

Company: LiveTrends Design Group Cross Dock Operations Specialist Reports to: North America Logistics Supervisor The Cross Dock Operations Specialist is a position that focuses on supporting and executing tasks associated with LiveTrends Design Group's Cross Dock business. This person will be responsible for the recovery, counting, handling, consolidating, loading, and administrative processes required to fulfill Cross Dock services. This person will be responsible for the storage of material within trailers on the premises and will be the primary operator of the spotter truck, moving trailers around our location as needed. This position requires a Tuesday-Saturday working schedule, overtime, and other schedule changes as the needs of the business dictate. The ideal person for this role would be someone who works well independently, can communicate issues clearly to people with multiple levels of understanding of subject matter, and is flexible when plans or processes change. ACCOUNTABILITIES: Operate a delivery truck on a route and schedule determined by the Dispatcher or NA Logistics Supervisor Prepares product for shipment using shrink wrap, banding, tape etc, if required Deliver or Pickup material as instructed Help to build and maintain relationships with LiveTrends customers and vendors through professional execution of their deliveries Load and unload vehicle as necessary Pass along and seek proper documentation required for deliveries of any variety Follow all DOT regulations as well as local and state traffic laws Report to work on time Cross Dock operations are this position's primary focus but help in other areas of LiveTrends' operations may be required Communication and organization of materials stored in trailers Accurate handling and processing of paperwork Coordinating the loading and unloading of trucks for cross dock operations Requirements SKILLS & OTHER REQUIREMENTS: Requires a valid driver's license, background check, and valid insurance while employed in this role Must place the safety of themselves and others as the utmost priority when at work Must be highly detail oriented Previous driving experience 2+ years preferred Must complete company certification for Electric Pallet Jack use Must complete company certification for Fork Truck use Must complete company certification for Spotter Truck use Must be able to sit, stand, and walk for extended periods of time Perform duties not listed as required by the supervisor or other management SAFETY & QUALITY STANDARDS All safety provisions and procedures must always be followed. This may include the wearing of proper PPE including gloves, safety glasses, or chemical resistant aprons/suits Participating or leading in an accident investigation, including the use of 5-Why root cause investigations Participating in safety meetings Completion of weekly maintenance checks Completion of weekly cleaning of the company truck(s) interior and exterior

Shift: Monday through Friday, 8:00 AM - 5:00 PM Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives. Client Project Coordinator 1SUMMARY: Responsible for administrative support for the Project Management Team by being a liaison between project management and sample receiving/log-in to successfully intake and manage the clients' work.ESSENTIAL FUNCTIONS: Oversees, reviews, completes, and processes various project management forms, documents, databases, and related materials and information. Acts as a liaison regarding client project needs and provides guidance and suggested actions to the rest of the Pace team to ensure a successful project set up. Directs client calls and requests to the appropriate project manager for follow-up. Schedules and enters bottle orders into the container order system based on the client's sample needs. Reviews login dashboard and updates information and confirmations as necessary. Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management. Interprets and applies department policies and procedures, and assists with applicable laws, rules, and regulations; receives guidance with these areas as needed. Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. Promotes and supports the overall mission of Pace by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment. QUALIFICATIONS:Education and Experience: Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience. Required Knowledge and SkillsRequired Knowledge: Principles, practices, and techniques of customer service. Computer applications and systems related to the work. Understanding of dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, occasionally where relations may be confrontational or strained. Correct business English, including spelling, grammar, and punctuation. Required Skills: Performing and providing professional-level customer service in a variety of markets. Training others in policies and procedures related to the work. Preparing functionals reports, correspondence, and other written materials. Using initiative and independent judgment within established organizational and department guidelines. Using tact, discretion, and prudence in working with those contacted in the course of the work. Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities. Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work. WORKING ENVIRONMENT: Work is performed in an office setting. Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work. Benefits When you join Pace , you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft. Equal Opportunity Employer Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Description To plan, direct and supervise contracted maintenance and major construction modifications to power plant facilities. Interface with other departments as required, ensuring contracted work is completed per specifications, safely and on schedule. Essential Functions * Recommends and implements resolution of technical engineering problems associated with the installation of materials or equipment. * Participates in the resolution of contractor claims, which may result from project contracts. * Assists in the selection of contractors/vendors for establishment of bid lists, prepares quotes, prepares bid summary and pricing analysis, prepares risk analysis based on commercial terms, coordinates technical recommendations, prepare additional funding requests, issues executed P.O.s, contracts, amendments and change orders all per SECI's Policy, Procedures and Practices. * Reviews reports of contract expenditures to track actual changes and work with various departments to add funds to cover anticipated costs prior to contract expiration date. * Distributes contract expiration/funding reporting to users to facilitate a consistent stable reliable supply. * Interfaces with engineering staff to resolve any engineering design discrepancies found with equipment and/or systems in the field. * Reviews drawings and documentation to ensure that equipment will operate as designed and in accordance with the manufacturer's recommendation. * Coordinates and monitors the contractors' compliance with contract specifications, the SECI Safety Program, and the equipment clearance procedures. Handles grievances in conjunction with the Supervisor of Contract Maintenance. * Directs other SGS employees as needed for projects. * Performs other duties as applicable to the position or as assigned. * NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Associates Degree in construction management or related area. Four (4) years of work experience in construction management or related area can substitute for education. Progressively responsible experience in supervision of plant projects/modifications, and inspection testing is preferred. Basic working knowledge of contract law, and regulations requirements as applicable to SECI requirements. Basic knowledge of contract conformation including negotiating commercial terms, resolving technical issues, establishing strong pricing structures and reducing risk (incorporating site administrative. and insurance requirements) while meeting all SECI requirements. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: * Construction maintenance and management * Computer software * Engineering principles * State and local codes * Contracts and resolutions * Safety and environmental practices * Proficiency with Microsoft Office applications Soft Competencies/Skills: * Effective verbal/nonverbal, listening and written communications * Time management * Integrity * Quality Control/Continuous Improvement * Attention to detail * Following directions * Problem solving Physical Requirements Must be capable of inspecting industrial facilities and equipment, which involves climbing stairs, elevated platforms, ladders, construction elevators, heights and equipment access doors. Subject to working conditions that include extreme temperatures, dust and high noise levels. Must be able to work at heights above 200 feet for extended periods. Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver's license and acceptable Motor Vehicle Report. Working Conditions Occasional travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work extended hours as required. "Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice."

Operations Specialist - Item Processing Reports to: Operations Supervisor FLSA Status: Non - Exempt | Supervisory Role: No Why Join Us? At Trustco Bank, we're committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member's contribution and offer a supportive, collaborative work environment. We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more! About the Operations Specialist - Item Processing Role In the world of banking, the first impression is everything. Trustco Bank is looking for an Operations Specialist - Item Processing to ensure quality maintenance of Bank systems and timely and accurate processing of assigned duties. Key Responsibilities * Research/process returned deposited checks in a timely manner to prevent loss. * Posts transactions to accounts. * Communicates with branch/department personnel via E-Ticket and telephone regarding inquiries on charge backs, large deposits, and collection items. * Communicates with other financial institutions regarding large item returns. * Processes, tracks and monitors foreign collections. * Reviews large deposit images for loss prevention. * Proper filing required daily for file retention. This job description is not exhaustive; duties and responsibilities may change at any time with or without notice. Qualifications Required * High School Diploma required or equivalent level of education and experience. * Effective verbal and written communication skills. * Well- organized with the ability to manage multiple tasks and work to time sensitive deadlines. * Ability to work well independently and in groups. * Working knowledge with Microsoft Office Programs; Excel and Word. * Fluent in English; bilingual a plus * Access to reliable transportation Preferred * Bachelor's degree in a business-related field Schedule Full-time position with hours aligned to department operations: * Monday - Friday: 8:00 AM - 5:00 PM Evening and weekend work may be required as job duties demand. Physical Demands: Primarily sedentary; includes use of standard office equipment. Equal Employment Opportunity Statement: Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: * Hiring, placement, upgrading, transfer, demotion or promotion * Recruitment, advertising or solicitation for employment * Treatment during employment * Rates of pay or other forms of compensation * Selection for training, including apprenticeship * Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

The Accounting Operations Specialist I is responsible for executing high-volume transactional accounting activities with accuracy, consistency, and timeliness. This role forms the operational backbone of Accounting Operations and supports the integrity of day-to-day financial processes. This position is on-site only and does not support remote work. The company does not sponsor employment-based visas. Role Scope & Team Structure This role operates within a peer-based Accounting Operations team structure. The Accounting Operations Specialist I works collaboratively with the Accounting Operations Specialist II, sharing workload and serving as mutual back-up coverage during absences or peak periods. While responsibilities differ in complexity, judgment, and ownership, this role does not have nor report to a supervisory relationship within the Specialist roles. Requirements Process high-volume accounts payable and/or accounts receivable transactions in accordance with established procedures and timelines Prepare and post routine journal entries Perform account reconciliations and resolve discrepancies Support month-end close activities under guidance Maintain complete, accurate, and audit-ready documentation Respond to vendor and internal inquiries in a timely and professional manner Adhere to internal controls, accounting policies, and deadlines Perform basic office management and front-of-house support duties, including scheduled lobby coverage, greeting visitors, managing incoming mail and deliveries, coordinating office supplies, and supporting general office organization Escalate issues and risks appropriately Required Qualifications Bachelor's degree in Accounting, Finance, or related field 1-3 years of accounting or finance operations experience Working knowledge of general ledger fundamentals Proficiency in accounting systems and Microsoft Excel Strong attention to detail and ability to manage repetitive, deadline-driven work Preferred Qualifications Experience in a high-volume or shared services accounting environment Exposure to ERP systems Experience supporting multi-entity or project-based accounting

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Job DescriptionDescription: Company: LiveTrends Design Group Cross Dock Operations Specialist Reports to: North America Logistics Supervisor The Cross Dock Operations Specialist is a position that focuses on supporting and executing tasks associated with LiveTrends Design Group's Cross Dock business. This person will be responsible for the recovery, counting, handling, consolidating, loading, and administrative processes required to fulfill Cross Dock services. This person will be responsible for the storage of material within trailers on the premises and will be the primary operator of the spotter truck, moving trailers around our location as needed. This position requires a Tuesday-Saturday working schedule, overtime, and other schedule changes as the needs of the business dictate. The ideal person for this role would be someone who works well independently, can communicate issues clearly to people with multiple levels of understanding of subject matter, and is flexible when plans or processes change. ACCOUNTABILITIES: Operate a delivery truck on a route and schedule determined by the Dispatcher or NA Logistics Supervisor Prepares product for shipment using shrink wrap, banding, tape etc, if required Deliver or Pickup material as instructed Help to build and maintain relationships with LiveTrends customers and vendors through professional execution of their deliveries Load and unload vehicle as necessary Pass along and seek proper documentation required for deliveries of any variety Follow all DOT regulations as well as local and state traffic laws Report to work on time Cross Dock operations are this position's primary focus but help in other areas of LiveTrends' operations may be required Communication and organization of materials stored in trailers Accurate handling and processing of paperwork Coordinating the loading and unloading of trucks for cross dock operations Requirements: SKILLS & OTHER REQUIREMENTS: Requires a valid driver's license, background check, and valid insurance while employed in this role Must place the safety of themselves and others as the utmost priority when at work Must be highly detail oriented Previous driving experience 2+ years preferred Must complete company certification for Electric Pallet Jack use Must complete company certification for Fork Truck use Must complete company certification for Spotter Truck use Must be able to sit, stand, and walk for extended periods of time Perform duties not listed as required by the supervisor or other management SAFETY & QUALITY STANDARDS All safety provisions and procedures must always be followed. This may include the wearing of proper PPE including gloves, safety glasses, or chemical resistant aprons/suits Participating or leading in an accident investigation, including the use of 5-Why root cause investigations Participating in safety meetings Completion of weekly maintenance checks Completion of weekly cleaning of the company truck(s) interior and exterior

Job Description At Frontline Insurance, we are on a mission to Make Things Better, and our Agency Operations Administrative Coordinator plays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one. What makes us different? At Frontline Insurance, our core values - Integrity, Patriotism, Family, and Creativity - are at the heart of everything we do. We're committed to making a difference and achieving remarkable things together. If you're looking for a role, as an Agency Operations Administrative Coordinator, where you can make a meaningful impact and grow your career, your next adventure starts here! Our Agency Operations Administrative Coordinator enjoys robust benefits: Health & Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term). Financial Security: 401k Retirement Plan with a generous 9% match Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members. What you can expect as an Agency Operations Administrative Coordinator: Coordinate/Process new agency set ups, agency changes and agency terminations. Coordinate and manage step by step department processes manual. Assist SVP of Business Development, Director of Agency Operations, Manager of Agency Operations, and Business Development Managers with administrative duties required with the ability to respond in a timely manner. Assists the Business Development department staff with questions by researching the appropriate areas and replying in a timely manner Handle incoming phone calls to the Business Development department, handling when appropriate or routing them accordingly. Project tracking and reports on a weekly, monthly, quarterly and yearly basis Assists with projects that will allow the Business Development team to be more efficient and accurate. Data entry accuracy with the ability to locate and resolve inaccurate data in regards to missing, duplicate and inaccurate information. Processing resident/non-resident license appointments/terminations Requesting various information from agency partners via email or phone when necessary. Check request processing and tracking Co-op advertising coordination and cost tracking for each participating agency partner. Working with the Business Development team to enter data in Guidewire and verify accuracy of agency partner information such as name, address. Agency contract processing Handles a variety of assigned tasks, quickly and accurately Salesforce administration and ability to create ad hoc reports in Salesforce What we are looking for as an Agency Operations Administrative Coordinator: Professional Insurance Industry Designation, 440 or 220 insurance license Prior Insurance experience (minimum 1+ years) Salesforce Administrator experience (minimum 1+ years) Must be detailed oriented High School diploma or general education degree (GED); additionally, any undergraduate education desirable, minimum 2 years' experience and/or training in P&C Insurance desired; or equivalent combination of education and experience. Must possess the ability to read and comprehend detailed instructions, correspondence, and memos as well as write simple correspondence. Must also be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must be proficient with the following: addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals. Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must also be able to deal with problems involving several concrete variables in standardized situations. Why work for Frontline Insurance? At Frontline Insurance, we're more than just a workplace - we're a community of innovators, problem solvers, and dedicated professionals committed to our core values: Integrity, Patriotism, Family, and Creativity. We provide a collaborative, inclusive, and growth-oriented work environment where every team member can thrive. Frontline Insurance is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. Qualifications JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Job Function: Performs administrative level secretarial work, including highly responsible administrative support to the Department. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Planning and Development Department. This position functions as the clerk for the Planning & Zoning Committee and Historic Preservation Board. The employee works with considerable independence and initiative; however work is completed under the general supervision of the Deputy Planning Director. Career Path: Associate Planner (zoning technician) Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required. Administrative assistance to the Director and Senior Staff. Transmit orders and instructions of the Deputy Director and Director. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Prepare travel requests which include preparation of educational leave form, mileage and meal reimbursement and hotel reservations. Also process educational request forms/reimbursement for employees enrolled in college classes. Processes and assist with the budget transfers and amendments. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist as back-up to administers the City's Business Tax Receipts Program. Assist in process historic preservation applications. Attend various board and committee meetings and transcribe minutes (includes some evenings). Assist the public with basic zoning and planning information. Update departmental Web Pages, and City Calendar Process quotes for utility impact fees for those residing outside City limits Clerk Code Compliance Magistrate hearings. Compile and publish agendas Advisory Committees and Historic Preservation Board. Assist with drafting code documents, PowerPoint Presentations and recording of orders and liens. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Exceptional computer skills in Windows, MSOffice, Adobe and permit specific equipment. Ability to maintain confidentiality. Ability to work some evenings and overtime work as required.. Required Qualifications: High School graduation or GED required. Associates degree from an accredited college or university, or two (2) years training or course work in business executive secretarial or related field preferred. Valid Florida Driver's License required. Must have at least three (3) years responsible secretarial experience to a chief executive in the public or private sector, including one (1) year word processing experience. A comparable amount of educations and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Hold or obtain a Florida Business Tax Official Certification Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10bs) pounds. Walking or standing for periods of time. Able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Scanner Dictation/transcription equipment. Reproduction equipment. Two-way Radio Fax machine Calculator Environmental Conditions: Works in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.