Operations coordinator jobs in Garden Grove, CA

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

We are looking for a detail-oriented and tech-savvy DTC Ops Specialist to join our growing apparel brand. This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) website sales. You will ensure products are accurately uploaded, data flows seamlessly between Odoo and Shopify, and systems run smoothly to support product launches and day-to-day operations. Responsibilities Become the subject matter expert in Odoo, learning and mastering system functions. Own backend setup for all DTC products, including imports for launches, data imports, and inventory syncing. Ensure every product has correct images, descriptions, pricing, and categories (tags or other grouping details) across our systems. Upload new inventory when received and coordinate sales price uploads to align with promotions. Monitor system performance and troubleshoot issues to maintain accurate data flow. Manage reporting, including capacity reports for operators and other production-related metrics. Qualifications Bachelor's degree in a related field (Business, Supply Chain, Operations, or similar). 1+ year of experience in operations, data management, or a related role (internships count). High attention to detail and accuracy in data entry and product information. Proficiency with computers and strong Excel or Google Sheets skills (formulas, VLOOKUP, pivot tables). Experience with Shopify and Odoo are a plus. Problem-solving mindset and ability to troubleshoot system or data issues. Strong organizational and time management skills to handle multiple projects and deadlines. Clear written and verbal communication to work effectively with internal teams. Ability to work in a fast-paced environment. Why Join Us Work with a dynamic team in a growing apparel brand. Hybrid work model - in office 3 days a week. Competitive pay at $26 per hour, health benefits, PTO, and 401(k).

Position: Marketing Operation Intern - Specializing in Language (Chinese-Japanese-English) & Product Analysis About the Role: We are seeking a passionate and dedicated Language and Product Analysis Intern to join our team onsite (5 days a week) in Los Angeles. This role combines translation duties with product analysis, focusing on the gaming industry and the vibrant worlds of Japanese and U.S. anime/manga. This is an exciting opportunity if you love gaming and anime, are familiar with industry-specific vocabulary, and want to leverage your language skills and data expertise. Main Responsibilities: Translate content between Chinese, Japanese, and English, with emphasis on gaming, anime, and manga topics. Utilize data analysis tools to collect, process, and visualize data for insights Analyze trends and preferences within the gaming and anime communities Support content localization and cultural adaptation projects Collaborate with team members on projects related to entertainment and pop culture Qualifications: Fluent in Chinese, Japanese, and English (reading, writing, speaking) Genuine passion for gaming, anime, and animation Familiarity with industry-specific terminology in gaming and anime/manga Experience with Game/Animation/Entertainment-related is preferred Experience with data analysis tools (e.g., Excel, SQL, or other relevant software) is preferred Enthusiastic, detail-oriented, proactive, and able to work independently Based in Los Angeles, work onsite 5 days a week. What We Offer: Practical experience in translation and data analysis within the entertainment sector Opportunities to deepen your understanding of gaming and anime markets A dynamic, collaborative, and energetic work environment Potential pathways for career growth in entertainment, localization, or data sciences Join us if you're passionate about games and anime and eager to apply your language skills and data expertise to impactful projects! The expected base pay range for this position in the state(s) listed above is $23.66 to $40.39 per hour. Actual pay is based on market location and may vary depending on job-related knowledge, skills, actual location of work, and experience. This position will be eligible for 1 hour of paid sick leave for every 30 hours worked and up to 13 paid holidays throughout the calendar year. Subject to the terms and conditions of the applicable plans then in effect, full-time interns are also eligible to enroll in the Company-sponsored medical plan.

About the Role: We are seeking a motivated and detail-oriented Sales Operations to join our team. This position offers hands-on experience in sales operations, financial coordination, and cross-functional collaboration. The ideal candidate will support the end-to-end sales process, assist with finance-related operations, and contribute to improving business efficiency. Key Responsibilities: Sales Order Management: Manage the full cycle of sales orders, including order entry, data verification, tracking, and coordination with logistics to ensure timely fulfillment. Conduct data analysis and prepare order summaries and reports to support business decision-making Assist in upward approval process and maintain accurate records in internal systems. Finance & Vendor Operations: Support sales-related finance operations, including Accounts Payable (AP) and Accounts Receivable (AR) processes. Prepare and submit expense payments, invoices, and purchase orders in accordance with company policies. Assist with vendor setup, management, and coordination to ensure smooth financial operations. Report & Analysis: Track key sales performance metrics and generate routine reports. Support team projects and ad-hoc analysis related to sales performance, operations efficiency, and customer service improvement. Cross-Functional Collaboration: Work closely with Sales, Finance, Supply Chain, and Operations teams to ensure alignment and accuracy in all order and payment-related processes. Qualifications: Currently pursuing a Bachelor's or Master's Degree in Business Administration, Finance, Accounting, Supply Chain Management, or a related field. Strong analytical and organizational skills with great attention to detail. Proficient in Microsoft Excel and other Office tools; experience with ERP or order management systems is a plus. Excellent communication and time-management skills. Ability to work collaboratively in a fast-paced, dynamic environment. Bilingual in Chinese is a plus. Commit 20-24 hours per week. What You'll Gain: Hands-on experience in sales operations and finance processes in a global business environment. Exposure to cross-functional collaboration and business decision-making. Opportunity to develop data analysis and project management skills. About ANTA: ANTA brand was established in 1991. ANTA Sports Products Limited, a leading sportswear company in China, was listed on the Main Board of HKEX in 2007 (Stock code: 2020.HK). The company has a comprehensive brand portfolio including ANTA, FILA, DESCENTE, and KOLON SPORT. In 2019, ANTA Sports set up an investor consortium to successfully acquire Amer Sports, a global sportswear group that owns internationally recognized brands such as Salomon, Arc'teryx, Wilson, Peak Performance, and Atomic. By doing so, ANTA Sports aims to tap into the potential of both the mass and high-end sportswear markets. In 2023, ANTA Group achieved a revenue of over 62 billion yuan, representing a year-on-year increase of 16.2%. The gross profit margin improved to 62.6%, and the operating profit margin reached 24.6%. Not only has ANTA Group maintained its position as the top sports goods company in China for 12 consecutive years, but it has also held the top position in the entire Chinese market for two consecutive years.

Senior Project Coordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities Project Coordination Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases. Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals. Obtain and route signatures for agreements, easements, applications, and other project documents. Maintain tracking systems for signed documents, approvals, and project milestones. Entitlements & Permitting Track and maintain entitlement and permit applications for accuracy and completeness. Monitor regulatory requirements and deadlines, escalating potential issues proactively. Prepare and circulate signature-required documents for municipal and agency submittals. Compile supporting materials for approvals and related filings. Construction Support Maintain project schedules, budgets, and progress reports. Partner with development managers and construction teams for seamless project execution. Coordinate signatures for construction agreements, lien waivers, and compliance documentation. Support preparation of project close-out packages and compliance certifications. Contract Administration Prepare contracts for consultants, designers, and general contractors using company templates. Coordinate vendor negotiations and update contract terms to reflect changes. Ensure all executed contracts are documented and audit-ready. Track contract status, revisions, and approval logs. Financial Administration Process check requests and update project budgets. Review and process invoices through the internal portal. Partner with accounting and external lenders to manage general contractor pay applications. Verify proper documentation and signatures for financial and lender compliance. Documentation & Reporting Prepare meeting agendas, minutes, and regular status updates. Organize project files, contracts, and correspondence for accessibility and audit requirements. Maintain logs of signed documents and ensure accurate filing. Assist with workload distribution and process improvement initiatives. Qualifications 3+ years of experience in construction administration/coordination or real estate development. Experience with contract preparation and accounting processes. Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite. Strong communication, organization, and problem-solving abilities. Experience with industrial or commercial development projects. Ability to read and interpret construction documents and site plans. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Customer Operations & Satellite Planning (COSP) Specialist Salary: $75,000 - $80,000 Schedule: Night Shift 10 PM - 6 AM Fulltime/Onsite My client is seeking a dynamic and detail-oriented Customer Operations & Satellite Planning (COSP) Specialist to join our growing team. In this role, you will ensure smooth order management and customer communications for our satellite imagery and analytics products. The ideal candidate is technically skilled in GIS/EO/SAR, excels in customer service, and thrives in a fast-paced, collaborative environment. This role plays a vital part in bridging internal technical teams and external customer needs, ensuring an outstanding customer experience from order submission to delivery. Essential Job Functions and Desired Accomplishments Manage orders from submission to delivery of the clients imagery and analytics products Prepare comprehensive feasibility studies for satellite imagery acquisition Plan satellite resources for acquiring SAR images Conduct quality control of acquired SAR imagery Manage direct communication with customers (by email, phone, or via live chat) to ensure customers are kept up to date with their order status, to deliver performance reporting/analysis, and to communicate any order updates to the customer Improve overall customer experience and satisfaction by holding regular business review calls with the customers Resolve customer questions and concerns Coordinate/conduct service training to internal and external customers Work closely with other teams (i.e. satellite operators, sales, analytics, product, software engineering) to resolve project and/or customer related issues Improve processes and contribute to existing documentation Report to management on key performance metrics and anomalies Maintain competent understanding of the company's products, support, and services Education/Qualifications/Certifications Required: • Bachelor's degree in Geography, Earth Science, Environmental Science, or related technical discipline • 1-3 years of B2B customer service experience • Familiarity with GIS and remote sensing concepts • Strong communication skills and customer-centric mindset • Attention to detail and high standards of accuracy • Team player with strong interpersonal collaboration skills • Comfortable working in a fast-paced, evolving scale-up environment • Proficient in Microsoft Office and Windows OS • Highly accountable and quality-focused • Fluent in written and spoken English • Ability to obtain U.S. Government security clearance Preferred: • Experience with SAR (Synthetic Aperture Radar) technology • Familiarity with EO (Earth Observation) tools like SNAP • Understanding of customer service metrics and performance reporting • Proficiency in additional languages

Operations Coordinator (Vending Machines) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview We are seeking a highly organized and proactive Vending Machine Operations Coordinator to oversee the end-to-end coordination of our vending machine operations. This role involves managing installation schedules, ensuring daily operational excellence, and recruiting operational teams to support machine performance. The ideal candidate will be detail-oriented, possess strong communication skills, and have the ability to work collaboratively with multiple stakeholders. What You Will Achieve Machine Installation Oversee the operational management of vending machines within the designated area, including the installation, maintenance, and daily communication with machine operators. Act as the primary point of contact for various stakeholders, including landlords, trucking companies, moving companies, and internal operations teams, to coordinate and finalize installation schedules. Be present on-site during installation days to guide the operations team through the setup process & Provide hands-on training to the operations team on restocking procedures and ensure all aspects of the machine setup are completed effectively. Take responsibility for recruiting and onboarding team members or contractors to support the vending machines under supervision. Daily Machine Operations Monitor performance metrics and implement strategies to improve machine operations and customer satisfaction. Conduct occasional business trips based on business development needs to assist with the coordination and execution of business trade events. Other related tasks as assigned What You Will Need Proven experience in operations coordination, logistics, or a related field. Excellent organizational and problem-solving skills. Strong communication and stakeholder management abilities. Ability to work independently while maintaining a collaborative approach with team members and external partners. Familiarity with vending machine operations or retail experience is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

You may choose to display a cookie banner on the external site. You must specify the message in the cookie banner and may add a link to a relevant policy. If you are unfamiliar with these requirements, please seek the advice of legal counsel.Coordinator, Business & Legal Affairs page is loaded## Coordinator, Business & Legal Affairslocations: Santa Monica, California: Los Angeles, Californiatime type: Full timeposted on: Posted 2 Days Agojob requisition id: UMG-23545We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.**How we LEAD:**Interscope Capitol Records is currently seeking a Coordinator who is very efficient and highly attuned to the smallest of details. The right candidate will also possess a strong sense of discretion and confidentiality and will ideally have experience in supporting a team within a Business Affairs or music licensing environment.The position will perform a variety of duties, and the candidate for this job must be able to liaise with all levels of personnel and departments, to help assist with the release of music and videos by label artists. This position has a strong focus on clearances and problem solving, and doing the necessary work to help accomplish the goals of the label and its artists.The ideal candidate is a motivated self-starter who possesses a strong ability to multi-task, works well under pressure with tight time deadlines, and has a passion for music. Prefer a candidate with at least 2-3 years of music licensing experience, who is looking to take the next step in their career by learning a lot, and doing a lot.* This position is responsible for providing support to the SVP of Business Affairs and members of the Business & Legal Affairs team.* Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.* Review incoming document deliveries and distribute accordingly.* Schedule meetings and conference calls.* Make travel arrangements and complete travel and expense reports.* Assist with and be part of the team ensuring that all necessary side-artist and sample clearances are obtained for the release of a song and/or video.* Assist with getting all necessary paperwork for processing payments.* Advise and assist on clearance rights and splits for compilations and master use synch licenses* Coordinate and participate on shared projects with all levels of staff* Keep detailed and organized information tracking chart.* Other duties as assigned.**Bring your VIBE:*** 2-3 years experience within entertainment or business legal affairs preferred* BA in business administration, music, or related degree preferred* Proficient in Microsoft Office suite* Must thrive in a fast pace environment and able to work under limited supervision* Excellent written, verbal, and outgoing/upbeat interpersonal skills* Highly dependable, proactive and can be relied upon to complete tasks* Willingness to aggressively chase down information* Ability to work quickly and accurately under pressure* Ability to multi-task and prioritize* Ability to perform research, summarize info and report back findings**Perks Playlist:*** Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit* Comprehensive medical, dental, vision, and FSA options, as well as: + 100% coverage for out-patient mental health services + Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) + A lifetime fertility support allowance of $30,000 to plan participants + Student Loan Repayment Assistance and Tuition Reimbursement + 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation* Variety of ways to prioritize much-needed time away from work including: + Flexible Paid Time Off (PTO) for exempt employees + 3-weeks PTO for non-exempt employees + 2-weeks paid Winter Break + 10 Company Holidays (including Juneteenth and Wellbeing Day) + Summer Fridays (between Memorial Day and Labor Day) + Generous paid parental leave for every type of parent Check out our full overview of benefits on the of the career site.**Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.** **Universal Music Group is an Equal Opportunity Employer**We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.For more information, please click on the following links.E-Verify Participation Poster:E-Verify Right to Work Poster: |## **Job Category:**Business & Legal Affairs**Salary Range:**$45,010 - $73,480The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. #J-18808-Ljbffr

SCM Logistics Center Operations Coordinator Pay Range: $55,000 - $70,000 + Eligible for annual performance-based bonus Benefits: 401(k) with Company Match, Employee Discount Program, Lifestyle Allowance, Mobile Phone Plan Reimbursement, Comprehensive Health/Dental/Vision Insurance, Generous Paid Time Off, Flexible Work Hours, Wellness Days, Creative Days, Monthly Team Building Budget and more! About Us CJ OLIVE YOUNG introduced the first Korean health and beauty store in 1999, pioneering the industry and becoming Korea's No. 1 Health & Beauty Store. With over 1,400 stores across Korea and a global network reaching 150 countries, OLIVE YOUNG is now evolving into a Global Lifestyle Platform that brings the best of beauty and health to customers worldwide. CJ OLIVE YOUNG USA, Inc is a dynamic and fast-growing beauty retailer specializing in K-beauty skincare and cosmetics in North America! As we expand, we are also curating a selection of local U.S. beauty brands, bringing innovative and high-quality products to our customers. Job Summary We are seeking a SCM Coordinator to join our team. This role will be critical in building our logistics infrastructure from the ground up in collaboration with the Olive Young logistics team and CJ Logistics America. What You'll Do Collaborate with the Olive Young SCM Division (South Korea) and CJ Logistics America to plan, design, and launch a new logistics center in the U.S. Coordinate logistics operations, including import/export customs clearance and warehouse activities. Manage inbound and outbound warehouse flows to ensure operational efficiency. Effectively collaborate and optimize 3PL (third-party logistics) partnerships. Monitor and analyze logistics expenses, identifying cost-saving opportunities. Prepare monthly reports on logistics costs, inventory turnover, and shortages. Negotiate logistics rates and contracts with 3PL providers. Maintain regular communication with the SCM team at Korean HQ to ensure process alignment. Work closely with the stakeholders of CJ Olive Young USA to support operational and strategic planning. Coordinate with CJ Logistics America staff to ensure seamless execution of logistics activities. Partner with the Global SCM team in Korea for aligned supply chain operations. Track and manage logistics performance, continuously seeking opportunities for operational improvements. Provide monthly reports on logistics KPIs, including costs, inventory days, and stock shortages. Qualifications 2-3 years of relevant experience in supply chain, logistics, or warehouse operations. Prior experience working with retail clients (shippers) is required. Hands-on experience in customs clearance and logistics center operations. Experience with U.S.-based retail companies is highly preferred. Ability to travel frequently to logistics centers (initial location: Bloomington, but subject to change). Comfortable working in both office and logistics center environments. Preferred Qualifications Bilingual in Korean and English Equal Employment Opportunity Statement CJ Olive Young USA, Inc is an equal opportunity employer committed to creating an inclusive environment for all employees. We believe in hiring with empathy and strive to build a diverse workforce that reflects our community. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. All qualified applicants are encouraged to apply and will receive consideration without regard to these factors.

Bernards is seeking new, dynamic Employee-Owners who are committed to the overall Mission, Vision, and Core Values of Bernards to help build A Better Experience. Our ideal Business Development Coordinator serves as the primary support for the COE (Business Unit) Leader. This role focuses on ensuring the smooth execution of event coordination, CRM, CRM data tracking, market research, lead generation, proposal and RFP/RFQ support, and administrative support. Essential Duties & Responsibilities, including but not limited to: Event Coordination and Networking: Schedule and register for all networking events, maintaining an updated calendar of activities. Manage the networking calendar to ensure timely follow-ups and consistent participation. Coordinate meetings and lunches with new and existing contacts to strengthen relationships and explore business opportunities. Assist with event logistics, including preparation of materials and post-event follow-ups. Attend events with the Business Development Manager to learn about the business, network, and engage with industry partners. Client Relationship Management: Support the creation of an existing client Business Development (BD) plan, including key outreach strategies. Maintain consistent follow-ups with clients and consultants to nurture relationships. Assist in preparing client meeting materials such as presentations, handouts, and follow-up summaries. CRM Management and Data Tracking: Manage the CRM system to log new pursuits, track pursuits and client interactions, and ensure data accuracy. Generate regular reports on pipeline activities, leads, and hit ratios to support informed decision-making and business development strategy. Market Research and Lead Generation: Conduct daily research to identify potential project opportunities. Perform analysis of industry data to uncover insights into market trends, competitors, and client needs. Gather information on new agencies, architects, and consultants for targeted outreach and future collaboration. Proposal and RFP/RFQ Support: Assist with the review and data extraction of RFQs/RFPs to ensure compliance with requirements. Support the preparation of Statements of Qualifications (SOQs), proposals, and other client-facing submissions. Review and edit content for consistency and clarity, incorporating visual elements when needed. Administrative Support: Prepare weekly summaries of BD activities, including leads, events, and follow-ups. Maintain an organized calendar of deadlines, events, and project milestones. Track, organize, and attend pre-bid job walks. Assist with coordinating team outings and engagement activities for the Civic COE team to foster collaboration and team spirit. Strategic Development and Learning: Participate in meetings and discussions to understand the Civic COE's strategy and goals. Collaborate with the Business Development Manager to identify potential growth areas and strategic initiatives. Contribute to brainstorming sessions focused on improving BD strategies and enhancing overall business development performance. All other duties as assigned. Preferred Experience, Education, and Skills: Bachelor of Science in Marketing or closely related field preferred. About Bernards Established in 1974, Bernards is a growth-oriented Employee-Owned multidisciplinary commercial builder and construction management company delivering technical expertise and outstanding construction services to developers, corporations, educational institutions, and public agencies for projects ranging in size from $5 million to over $500 million. The most significant disciplines in which Bernards projects are focused in, Healthcare, Education, Government, Entertainment, Mixed-Use, Residential, and Retail, and more. Aligning with our mission of building a better experience for our customers, industry partners, and Employee-Owners, Bernards continuously builds its premier contractor status by exhibiting core values of mutual respect, integrity, serving others, and continuous improvement, daily. As an Employee-Owner, you'll experience competitive pay and enjoy comprehensive benefits that include: Medical, Dental, and Health Insurance Stock Interest in the Employee Ownership Plan Health Savings Account Flexible Spending Account Employer Paid Life Insurance 401(k) with employer match Open Personal Time Off Sick Time Paid Holidays Tuition Reimbursement Employee Referral Bonus Employee Assistance Program Flexible Work Hours Bernards is an equal opportunity employer that strives to attain and retain, top diversified talent in the construction industry. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law. For candidates that need reasonable accommodations during the application process, or to perform essential functions of this role, please contact ***********************.

Job Title: Logistics Coordinator Department: Operations Reports To: Logistics Supervisor We are looking for a motivated and detail-oriented Logistics Coordinator to support the daily operations of our food distribution and direct sales company. In this role, you will assist with tracking and reviewing cross-dock (X-dock) performance, auditing billing data, supporting cost-saving initiatives, and handling data analysis. This position is ideal for someone who enjoys working with data, solving problems, and identifying ways to improve processes. Key Responsibilities: Performance Tracking and Data Analysis: Monitor and track Key Performance Indicators (KPIs) for our cross-docking and logistics operations. Create reports and summaries to help identify trends, opportunities for improvement, and any areas of concern. Share actionable recommendations with supervisors or other team members. Billing Review and Cost Analysis: Audit billing data for accuracy and flag any errors or inconsistencies. Look for opportunities to cut costs while maintaining service quality and operational efficiency. Provide regular updates to management on potential cost-saving measures. Freight Savings Program Support: Assist with reviewing and implementing our freight savings initiatives. Help track progress and performance of the program and recommend potential adjustments for optimization. Compile and summarize savings data for reporting purposes. Data Review and Record Management: Enter, organize, and process large amounts of logistical data accurately. Ensure data consistency and maintain proper records for cross-docking and distribution operations. Identifying Process Improvement Opportunities: Work with team members to identify tasks or workflows that can be automated or optimized. Suggest practical ideas to eliminate inefficiencies or manual processes wherever possible. Required Skills and Qualifications: A high school diploma or GED is required. 1-2 years of experience in logistics, warehouse operations, data entry, or a similar role. Proficiency in Microsoft Excel (e.g., basic formulas, pivot tables) and other Microsoft Office programs. Strong attention to detail and an analytical mindset to identify trends or inconsistencies. Excellent organizational skills and the ability to multitask in a fast-paced environment. Great communication skills and a team-oriented attitude. Preferred Skills (Not Required): Experience with logistics-related software or data entry systems (e.g., ERP or TMS software). Knowledge of food distribution or sales operations. Experience with process improvement or familiarity with basic automation tools. Working Conditions: This is an entry-level, hands-on position in an office and/or warehouse environment. The role may require occasional visits to cross-docking and distribution centers for audits or reviews. Standard working hours with potential overtime during peak seasons or high-demand periods. Compensation: $21/hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

THE PURPOSE: The Sample Coordinator is responsible for managing, tracking, and organizing all product samples across multiple seasons and categories. This role supports design, production, and merchandising teams by maintaining accurate sample inventory, ensuring timely deliveries, and coordinating sample distribution for fittings, photo shoots, and meetings. THE ROLE (what you are accountable for) Track and manage all incoming and outgoing samples for multiple collections and seasons Maintain the sample inventory room - ensuring products are labeled, organized, and easy to locate Coordinate with design, production, and merchandising teams on sample requests and deliveries Prepare samples for fittings, photoshoots, line reviews, and showroom presentations Communicate with vendors and factories regarding sample ETAs, revisions, and approvals Manage shipping logistics for samples to internal departments and external partners Update and maintain sample tracking spreadsheets or PLM systems Support the product development team with style data entry and organization as needed Assist in maintaining the sample archive and seasonal transition processes YOU ARE Highly organized with strong attention to detail and follow-through Proactive and solution-oriented, able to anticipate needs and meet tight deadlines A natural communicator who thrives in a fast-paced, creative environment A team player who enjoys supporting cross-functional partners Passionate about fashion, apparel, and product development Comfortable juggling multiple priorities while maintaining accuracy and composure REQUIRED MINIMUM EXPERIENCE 1-3 years of experience in sample coordination, product development, or apparel production Strong organizational and time management skills Proficient in Microsoft Excel, Outlook, and PLM or ERP systems Excellent communication and follow-up skills Ability to lift and move sample boxes as needed (up to 25 lbs) Detail-oriented, dependable, and able to work both independently and collaboratively

Summary: The Project Coordinator is responsible for new projects in both business development and operational portfolios from inception to completion. They are to promote cross functional collaboration as they work with teams including but are not limited to: Sales, Research & Development, Quality Assurance, Quality Control, Regulatory Affairs, Finance, Sourcing, Production, and Supply Chain. Project Coordinator is to align project plans, project scope, timelines, tasks, and status reports. Facilitating discussions as needed should challenges arise during projects tasks. Be able to escalate to management should there be more complex issues that are preventing projects from proceeding forward. Essential Duties and Responsibilities: Creates new project plans, aligning scope, agendas/notes, milestone trackers by using Microsoft office, Microsoft teams, and SharePoint, PLM (Product Lifecycle Management), PPM (Project Portfolio Management) tools Monitors all projects open on a weekly basis Provides status tracker that outlines on time vs delay of project tasks and reasons for delays. Ensures teams adherence to project timelines and tasks Facilitates weekly or bi-weekly meetings with all key Small and Medium-sized Enterprises (SMEs) in cross-functional departments Coordinates ad hoc meetings with key team members if required to help support resolution on challenges that arise for projects Promotes cross-functional team collaboration to resolve issues Escalates complex issues or challenges to manager/management Monitors requests through initiation, departmental approvals, customer approvals, and implementation for the following documents or change control requests (Finished Product Specifications, Product Description, Master Formula, Contract Manufacturing Specifications, Master Batch Records, and Request for Change) Assists with assignment of Purchase Order or Letters of Intent to correct Customer Service lead for any new products Tracks processing development of the Purchase Orders or Letters of Intent to ensure new projects continue moving through the new product development stages Qualifications: Ability to manage multiple projects and timelines effectively Ability to work well under pressure Excellent written and verbal communication skills Highly organized and self-motivated Exceptional at prioritization of programs / projects Education/Experience: 3-5 years of Project Coordinator experience, preferably within the dietary supplement, food, over-the-counter (OTC), or pharmaceutical industries Bachelor's degree in a science-related field (e.g., Biology, Chemistry) preferred Associate degree in a science or business-related field will also be accepted Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts, fumes, or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands require sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and/or moving objects up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.

STAUD Clothing, headquartered in Los Angeles, CA, has an opening for an Inbound Logistics Coordinator at its Los Angeles office location. Founded in Los Angeles in 2015 by Sarah Staudinger and George Augusto, Staud stands at the intersection of vintage inspiration and modern design-cool, confident, and deeply tied to culture. From cult-favorite accessories to elevated collaborations with brands like Birkenstock and St. Regis, Staud has built a world that's distinctly LA yet globally resonant. STAUD offers a health care plan to include medical coverage, dental care, vision insurance, an FSA plan, and a matching 401k plan. Role Overview The Inbound Logistics Coordinator is responsible for ensuring all inbound shipments from domestic and international vendors are shipped, tracked, and received accurately and on time. This role bridges communication between vendors, freight partners, the company's 3PL warehouse, and internal teams. The coordinator verifies purchase order accuracy, monitors delivery timelines, resolves exceptions, and ensures products arrive correctly and are processed efficiently. This role is essential for maintaining product flow, meeting launch timelines, and supporting the company's inventory accuracy and profitability. Essential Duties Inbound Shipment Management Track all inbound shipments daily to ensure timely pickup, transit, and delivery to the 3PL. Communicate with carriers, freight forwarders, and vendors to secure ETAs, tracking details, shipping confirmations, and necessary documents. Troubleshoot delays, customs issues, routing errors, or exceptions to keep product on schedule. 3PL Coordination Serve as the main point of contact with the 3PL on inbound deliveries. Send POs, ASNs, packing lists, and any required intake documentation to the 3PL prior to delivery. Monitor the 3PL's receiving queues to ensure shipments are processed within SLAs. Investigate and resolve receiving discrepancies with the 3PL, vendors, and internal teams (shortages, overages, damage, mislabels). Communicate inbound arrival timelines and confirmations to cross-functional partners. Purchase Order (PO) & Documentation Management Review POs for accuracy, ensuring correct styles, quantities, delivery windows, and cost data. Ensure all vendor documents (packing lists, commercial invoices, labels, etc.) comply with company and 3PL requirements. Reconcile any mismatches between PO data and shipment contents, escalating issues to Buying/Production as needed. Vendor & Internal Communication Provide vendors with routing instructions, packaging requirements, and shipping guidelines. Follow up with vendors on ship dates, delays, or missing documents. Keep internal teams updated on shipment status, risks, and timeline changes affecting inventory availability or product launches. Data & Systems Management Maintain real-time shipment tracking logs or dashboards. Update ERP or inventory systems with shipment statuses and receipt confirmations from the 3PL. Analyze inbound performance and identify recurring issues with vendors or carriers. Prerequisite Knowledge, Skills, and Education 1-3+ years of experience in logistics, supply chain, inventory management, or operations-ideally in apparel or consumer goods. Experience working directly with a 3PL warehouse and freight forwarders/carriers. Understanding of import logistics and Incoterms is a plus. Strong knowledge of inbound logistics, transportation, and warehouse receiving within a 3PL environment. Excellent written and verbal communication skills with vendors, carriers, freight forwarders, and 3PL warehouse teams. High attention to detail and strong organizational skills. Ability to manage multiple inbound shipments and shifting priorities in a fast-paced environment. Proficiency with Excel/Google Sheets Strong problem-solving skills and comfort with operational troubleshooting. Ability to understand routing guides, freight terms, BOLs, packing lists, and commercial documents. Knowledge of Full Circle is a plus Proficiency in Microsoft Office suite with an emphasis on Excel Strong interpersonal skills Self-motivated team player Ability to multi-task, organize, and prioritize work Physical and Mental Requirements Standing and sitting for extended periods of time. Lifting up to 25 pounds in a safe and prudent manner. Ability to move throughout an office with ease. Ability to read, write, and understand English. Ability to effectively interact with others internally and externally. Ability to utilize office equipment in a safe and prudent manner, including a copy machine, fax machine, computer, telephone, and other general office equipment that may be used regularly. Ability to work with many different personalities. Ability to work in a fast-paced environment. Correctable vision and hearing. Ability to work remotely and on-site. Job Type: Full-Time, Exempt

This position handles loan operations, remittance/wires, and stand-by letters of Credit within the operations in the office. Works independently to process all types of loans (syndication, bilateral, fixed term, and real estate) to accurately reflect loan activity on the bank's loan system. This includes loan disbursements and payments, interest rate changes and rollover for all types of loans according to established department procedures. Covers for wire transfers as requested from other departments. Handles SBLC registration and imaging under IMEX trade system. Job Responsibilities • Monitors and escalates overdue and non-overdue payments to IBG and Management on a daily basis. • End to end processing for loan disbursement request. • Review Facility Activation sheet received from Credit Control Unit. • Review Credit Agreement for new onboarding facility. • Ensures loan disbursement request comply with the term and condition under loan facility agreement. • Ensures there is sufficient limit being set up and available for each loan disbursement. • Acquire daily interest rates to assist in determining the appropriate loan pricing and create a new loan account in Loan system based on different loan type. • Generates rate change notices, and mails to customer for interest rate setting/rollover. • Ensures there is no missing billing for any loan payment due. • Monitors and generates loan billing notices and mails to customer in advance. • Handles loan interest and fee collection. • Handles loan repayment request. • End-to-end processing for loan breakage fund penalty calculation and collection. • Retrieves Agent Bank and customers instructions daily. • Maintains and updates loan daily transaction log. • Updates and report daily funding position to Treasury & Markets. • Retrieves end of day loan system report. • Retrieves incoming wires and Nostro account statement. • Performs end of day balancing and reconciliation. • Maintains loan documentation records and files. • Prepares and releases Swift payment messages for loan drawdown request. • Clears sanction hits under EWSS system or escalates to Compliance Officer for potential hit. • Covers for wire transfers as requested from other departments. • Handles SBLC registration and imaging under Singapore IMEX trade system. • Provides customer service to internal and external customers. • Contacts Agent Banks and clients as needed. • Responsible for user acceptance testing (UAT). • Other duties as assigned. Education: Bachelor's Degree in Business Administration and/or related field required. Experience: 3-5 years Loan Operations experience required. Knowledge of Commercial Loan lifecycle required. Knowledge of SWIFT payment system preferred. Knowledge of Standby Letters of Credit trade product is a plus but not necessary. Skills/Ability: Independent and motivated team player. Possess strong interpersonal and communications skills. Strong aptitude for detail, accuracy, and organization. Ability to work in a fast-paced, high-volume environment. Can work on own initiative, ability to prioritize workloads and deliver to tight timescales. Ability to problem-solve & provide suggestions to operational issues through a pragmatic and commercially sound approach. Proficient MS Office Word/Excel/PowerPoint skills and understanding of core banking systems.

. OVERVIEW: The Boutique Coordinator is considered a support function to the entire store. From operations to sales, this role acts as the “glue” and Jack/Jill of all trades. Under the leadership and guidance of Management, the Boutique Coordinator works closely with management and Client Advisors to provide administrative support, complete boutique operational tasks, and support the sales team to achieve goals. This person must love a diverse scope of role and have an “all hands on deck” mentality. RESPONSIBILITIES: CUSTOMER SERVICE Assist and support client advisors throughout the selling ceremony inclusive of retrieving and returning stock and point-of-sale entry. Must be able to act as an intermediary between guests and their assigned client advisors, greeting them in a timely manner and speaking to them professionally & enthusiastically. This includes all mediums such as in-person, via telephone conversations, text messaging and emails. Fluency in all tools used to create a positive interaction for a client, including Loubilink (internal app for clienteling), OMS, salesforce, Booxi (online appointment system) and Loubi You (special orders program) FRONT-OF-HOUSE Partners with management to ensure visual standards are well maintained throughout the day and photos are provided to the Visual Merchandising team when necessary. Communicate with the sales and management team to provide a consistently fresh and full display of new product deliveries, as well as replenishment of floor samples that are sold throughout the day. Maintains waitlist and pre-order logs. Responsible for all cash desk operations, including the ability to properly handle large sums of cash as well as clearly communicating all return policy stipulations. BACK-OF-HOUSE Responsible for ensuring that the boutique is adequately stocked for business operations through the monitoring and ordering of office, shipping, and company supplies. Work with management and stock team to ensure that the aftercare experience is operating efficiently. Proficiency with Salesforce required so that care and repair cases are opened in a timely manner and if applicable, spare parts orders are submitted to corporate partners. Assist all operational functions of the boutique, taking direction from the management team to support in any myriad of operational tasks such as: waitlist managements, data entry, stock level inquiries and general boutique cleaning and organization. Assist the back-of-house stock team with the systematic processing and unpacking of new product deliveries, rebalances, inter-boutique transfers, and customer returns. Assist in general maintenance and organization of the stockroom. Has awareness of what product is coming in for the week and help prep the stockroom. Understands and adhere to all operations policies and procedures. ** Please be aware the Boutique Coordinator is not a commission eligible role. SKILLS AND REQUIRMENTS: Bachelor's degree preferred. 0-2 years of experience in Luxury sales or similar role. Passion for Christian Louboutin and a true ambassador for the brand with strong sense of responsibility. Must be able to perform the physical elements of the job, including, but not limited to, carrying boxes, standing, and using a step ladder. The time frame during which the employee will engage in physical activity, and the weight of the items that will need to be carried, in connection with this role may vary, but applicants for this job should be comfortable with lifting 10-30 lbs. and standing for increments of two hours at a time. The foregoing is an essential function of the role. The successful applicant must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable an employee with a disability to perform the essential functions of their job, absent undue hardship. Ideal candidate has work experience in medium sized multinational company or luxury business. Additional language fluency is a plus. Adheres to company policy and confidentiality. Strong knowledge of computer systems/programs. Proactively contributes to creating a team atmosphere that is professional, flexible and enjoyable. Exudes a “no task is too big or too small” attitude, with initiative, commitment, reliability, and positivity. Does not accept mediocrity. Versatile; embraces change and is consistently able to develop and adapt to the needs of the business. Driven to learn and grow. Grasps new concepts quickly, prioritizes efficiently and is organized. Exceptional customer service skills along with transparent and effective interpersonal, verbal, and written communication skills. Enjoy meeting and interacting with customers; demonstrates an energetic and positive attitude. Strong follow up, follow through and attention to detail to ensure deadlines are met. Required to work a flexible schedule based on business needs that includes, evenings, weekends and holidays. Our Business and our Values: Christian Louboutin, created in 1991 in Paris, is a global luxury brand leader when it comes to shoes for women and men and leather goods. Christian Louboutin is also renowned for its iconic red sole, imagined by Mr. Christian Louboutin himself, a year after the creation of the brand. The brand has more than 160 Boutiques in 38 countries featuring the signature shoes such as the iconic pumps, sneakers and loafers alongside the seasonal collections for women, men and accessories. Christian Louboutin imagines collections through a large spectrum of inspirations emanating from his love of Paris, his travels, and his passion for art and craftmanship. 2014 welcomed the launch of Christian Louboutin Beauté with the iconic Rouge Louboutin nail and lip colour. Our people are at the heart of our brand. We celebrate individuality and allow the freedom to have responsibility, autonomy and creativity within your role. Our colleagues have in common the passion and dedication to our Brand, and its continued success. We live by our values: We are down to earth - we stand with authenticity, integrity and respect. We have passion - we drive our business with agility, commitment and care. We have happiness in all that we do - we collaborate with positivity, open-mindedness and fun. We work with inspiration - we envision the future with confidence, creativity and freedom.” The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure, please join us! Your personal data is processed by Christian Louboutin following its legitimate interest to manage applications and ensure the efficiency of its recruitment process. To find out more about the processing of your personal data and your rights, please contact the Privacy team at privacyteam@fr.christianlouboutin.com. In accordance with the New York City Commission on Human Rights and in compliance with the Salary Transparency Law, Christian Louboutin envisions the general compensation range for this position to be $45k - $50k per YEAR. *This range is NOT inclusive of other forms of compensation or benefits such as commissions, overtime, discretionary bonus, health insurance, retirement savings or paid leaves of absence. Such details will be further communicated during the interview process and/or at the time of an official offer of employment.

Logistics/Business Coordinator Hourly Pay: $25-$27/hour plus bonus Status: Non-exempt, Full-time Working Hours: 7hours/day, 35hours/week Competitive benefit package including Insurance and Retirement plan Company: Major Japanese corporation Position Summary Major Japanese corporation is seeking a detail-oriented Business Coordinator to support international and domestic trade operations. This role is responsible for preparing contracts, managing shipping arrangements, and processing documentation such as Bills for Collection and Letters of Credit. The ideal candidate is highly organized, accurate, and able to communicate effectively with both suppliers and customers to ensure smooth transactions. Key Responsibilities Prepare and process import/export and domestic trade documentation for multiple products Create and issue purchase and sales contracts, ensuring accuracy of all details Maintain accounts receivable and payable records and track payments Prepare paperwork for Bills for Collection and Letters of Credit in coordination with the Finance Department Communicate with customers and suppliers regarding shipping arrangements and documentation updates Track shipments through to final delivery and update records accordingly Set up and maintain department files and records Support other administrative and business projects as needed Qualifications Relevant experience in trade operations, logistics, or business administration Proficient in Microsoft Word, Excel, and Outlook Strong attention to detail and excellent organizational skills Able to communicate effectively across different cultures and departments

Job Description: Bids Coordinator - Passenger Rolling Stock Department: Project Management and BIDs Reports To: Director of Programs Employment Type: Full-Time, Non-Exempt or Exempt (DOE) Job Summary The Bids Coordinator will play a key role in supporting the preparation and submission of competitive proposals for passenger rolling stock projects. This includes bids for new train manufacturing, fleet modernization, maintenance services, and long-term support contracts. The role requires strong coordination skills, attention to detail, and the ability to work across multidisciplinary teams to deliver compliant, compelling, and timely bid responses. Key Responsibilities Bid Coordination & Management Support the full lifecycle of bid activities for passenger train projects, from pre-qualification to final submission. Develop and maintain bid schedules, action plans, and compliance checklists. Organize and facilitate bid kick-off meetings, progress reviews, and submission planning sessions. Stakeholder Engagement Collaborate with internal departments including engineering, operations, finance, legal, and procurement to gather bid inputs. Liaise with external partners, subcontractors, and suppliers to coordinate joint bid efforts. Ensure alignment with client expectations and tender requirements. Documentation & Submission Prepare, format, and compile bid documents in accordance with client specifications and industry standards. Ensure all submissions meet regulatory and technical compliance, including safety, accessibility, and environmental standards relevant to passenger rail. Manage version control and maintain a centralized bid document repository. Content Development Draft and edit non-technical sections such as executive summaries, company profiles, and project references. Assist technical teams in structuring and presenting engineering solutions, maintenance strategies, and lifecycle cost models. Maintain a library of reusable content tailored to passenger rolling stock offerings. Market Intelligence & Tender Tracking Monitor public and private sector tender portals for upcoming passenger rail opportunities. Support go/no-go decisions through initial opportunity assessments and risk analysis. Track competitor activity and market trends in the passenger rail sector. Qualifications & Experience Bachelor's degree in business, engineering, communications, or a related field. Minimum 2 years of experience in bid coordination or proposal development, ideally within the rail or transportation industry. Familiarity with passenger rolling stock systems, procurement processes, and public sector tendering is highly desirable. Skills & Competencies Strong organizational and project management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and document collaboration platforms (e.g., SharePoint, Teams). Ability to manage multiple deadlines and work under pressure. Detail-oriented with a proactive and collaborative mindset. Preferred Experience with bid management tools (e.g., CRM, proposal automation platforms). Understanding of passenger train specifications, regulatory frameworks (e.g., FRA, EN standards), and customer requirements (e.g., comfort, accessibility, sustainability). Bilingual capabilities are a plus (English, Korean) Compensation & Benefits Salary Range $55,000 ~ 75,000 Health Insurance Paid Time Off Retirement Plan