Operations coordinator jobs in Hawaii

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Engineering Program Administrator, EM-08: $10,578.00 - $16,933.00 per month Examples of Duties The following administrative duties are characteristic of all positions in this class irrespective of the area of specialization: plans, organizes, directs and coordinates, through subordinate managerial personnel statewide engineering programs in a major engineering division. Organizes the broader phases of programs, such as establishing policies and general objectives and determining priorities; participates in conferences with top-echelon government, management and technical officials to discuss and reach agreement on important technical proposals. Serves as the top technical consultant or ranking authority in the program area administered and has authority to represent the agency and speak for it on current and proposed programs at top-echelon conferences. Reviews and makes recommendations on proposed legislation; conducts staff meetings with subordinate managerial and supervisory personnel to discuss current and future projects and changes affecting the policies, procedures and goals of the department as they relate to the work of the division; develops and defends budgetary requirements and determines organizational and staffing requirements for the division; evaluates the practicability and promise of new ideas, plans and developments, and reviews administrative decisions of subordinates for attainment of overall objectives; provides advice or direction as needed on policy, administrative or technical matters; prepares and directs the preparation of correspondence and technical and administrative reports. Minimum Qualifications Basic Education/Experience Requirement: All applicants must meet one of the requirements specified in A, B or C below: A. Graduation from a school of engineering in an accredited college or university. Note: For some positions, graduation from an accredited college or university with a degree in physics, mathematics or chemistry may be accepted as qualifying, provided the applicant has had at least 15 credits in engineering sciences, common to all engineering disciplines; e.g. thermodynamics, statics, electrical science, applied mechanics, engineering drawing, strength of materials, etc. B. Administrative, professional or technical experience involving the application and knowledge of the fundamental physical and mathematical sciences underlying professional engineering including physics, chemistry, mathematics through integral calculus, and engineering sciences such as statics, dynamics, strength of material, thermodynamics, fluid mechanics and engineering drawing and other specialized courses to one of the branches of engineering. Such experience must be substantially equivalent to the knowledge and understanding gained by completion of a college training leading to a Bachelor's degree in engineering; or C. A combination of college training in engineering and experience mentioned in B above substantively equivalent to completion of a college training leading to a Bachelor's degree in engineering. Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described below and in the amounts shown in the following table: Class TitleEngineering ExperienceSupervisory or Staff Advisory ExperienceAdministrative ExperienceTotal Exp.Engineering Program Administrator4217*For the Engineering Program Manager level, administrative aptitude rather than actual administrative experience may be accepted. Engineering Experience: Progressively responsible professional engineering which required the knowledge and application of the basic physical and mathematical sciences and the engineering sciences to the solution of theoretical or practical engineering problems. Examples of qualifying professional engineering experience are as follows: A. The development and design of machines, equipment, structures or power, water, communication or transportation systems and facilities or the preparation of development, design or construction specifications for such materials or systems, involving the use of theoretical and applied mechanics, knowledge of the properties of materials and other appropriate engineering and scientific knowledge and skills. B. Original research in one or more branches of engineering; developing engineering applications of physical and other scientific principles. C. Administration of engineering programs and projects, involving analysis of requirements for equipment and materials, study of technical feasibility and cost, selection of approach, and direction of problem solution. D. Interpretation of systems operational requirements in terms of physical facilities and the design and development of standard procedures for efficient operational use or maintenance of such facilities. E. Evaluation, investigation or survey of engineering projects, structures, devices or services. F. Such activities as production, construction, regulation, and test, when they involve engineering considerations and decisions as important and controlling elements. Supervisory or Staff Advisory Experience: Supervisory Experience: Professional engineering experience which included training subordinates, coordinating and assigning workloads, evaluating performance, assisting in difficult and problem areas, and maintaining high standards of work and timely accomplishment of work objectives. Staff Advisory Experience: Professional engineering experience as technical expert in a specialized area or program function performing staff advisory, consultative and/or reviewing the work of a staff of specialists assigned to such activities as long-range planning, research and/or development of specific projects, programs, etc. Administrative Experience: Professional engineering experience which included the planning (including budget planning and justification), organizing, staffing, policy formulation and implementation of same, and directing a program providing staff services and/or assistance. Substitutions Allowed: Substitution of a master's degree in Engineering for Engineering Experience: A master's degree in a pertinent engineering field from a school of engineering in an accredited college or university may be substituted for one year of engineering experience. Substitution of Supervisory, Staff Advisory Experience or Administrative Experience for Engineering Experience: Excess supervisory, staff advisory or administrative experience of the type and quality described above may be substituted for engineering experience on a year-for-year basis. Substitution of Administrative Experience for Supervisory, Staff Advisory Experience: Excess administrative experience of the type and quality described above may be substituted for supervisory or staff advisory experience on a year-for-year basis. Licenses Required: Professional License Requirement: Applicants must possess a current, valid Hawaii State Professional Engineer (PE) license. Driver's License: Applicants must possess a current, valid driver's license. Quality of Experience: For the Engineering Program Manager and Administrator levels, applicants must have had either one year of experience comparable to the level immediately below the one for which they have applied or two years of experience comparable to the second level. For example, for the Engineering Program Manager, one year of experience must be comparable to Engineer VI in the State service or two years must be comparable to Engineer V in the State service. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 DRIVER'S LICENSE REQUIREMENT: Do you possess a current, valid driver's license? NOTE: To receive credit, you must submit a clear copy of your driver's license. A conditional/instructional permit to drive is not acceptable. * Yes * No 02 ENGINEERING LICENSE REQUIREMENT: Applicants must possess a current, valid Hawaii State Professional Engineer (PE) license. Do you possess a current and valid Hawaii State Professional Engineer (PE) license? Note: To be credited, you must submit a legible copy of your Hawaii PE license. * Yes * No 03 ENGINEERING EDUCATION REQUIREMENT: Which statement best describes your education qualification? Note: You must submit a legible copy of your official college/university transcripts from each institution to receive credit. * I have a Master's degree from a school of engineering in an accredited college or university. * I have a Bachelor's degree from a school of engineering in an accredited university. * I have a Bachelor's degree from an accredited university in physics, mathematics, or chemistry with a minimum of at least 15 credits in engineering sciences common to ALL engineering disciplines; e.g., thermodynamics, statics, electrical science, applied mechanics, engineering drawing, strength of materials, etc. * I have four (4) years of administrative, professional or technical experience involving the application and knowledge of the fundamental physical and mathematical sciences underlying professional engineering including physics, chemistry, mathematics through integral calculus and engineering sciences such as statics, dynamics, strength of material, thermodynamics, fluid mechanics and engineering drawing and other specialized courses to one of the branches of engineering. * I have a combination of training from a school of engineering in an accredited university and experience equivalent to a Bachelor's degree in engineering. * I do not possess any of the trainingor experience as described above. 04 ENGINEERING EXPERIENCE REQUIREMENT: Do you possess four (4) years of progressively responsible professional engineering work experience which required the knowledge and application of the basic physical and mathematical sciences and the engineering sciences to the solution of theoretical or practical engineering problems? NOTE:Your experience must have been of such SCOPE AND LEVEL of responsibility as to conclusively demonstrate your ability to perform the duties of the position for which you are being considered. Of the required experiences, applicants must possess either one year of experience comparable to the Engineering Program Manager in the State service or two years of experience comparable to the Engineer VI in the State service. * Yes, I have at least four (4) years of professional engineering experience as describe. * No, I do not have professional engineering experience as described in the Experience Requirement. 05 ENGINEERING EXPERIENCE REQUIREMENT (Cont.): Starting with the most recent, list the employment periods from the "Work Experience" section of your application that you would like considered for the Engineering Program Administrator position. Please list and describe your professional engineering experience(s). In your descriptions, please include all of the following items: (A) Name of your employer; (B) Your official job title; (C) Date of employment ( from (month/year) - to (month/year); (D) Your average hours worked per week; (E) Name and title of your immediate supervisor; and, (F) For EACH employer/position, completely and accurately describe the major duties you performed, and the level of your responsibility and authority, e.g. intern, staff architect, supervisor. Note: Identify and treat each employer or change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have professional engineering experience, please type "None" in the space provided. 06 SUPERVISORY AND/OR STAFF ADVISORY EXPERIENCE REQUIREMENT: Do you possess two (2) years of supervisory and/or staff advisory experience as described below? Supervisory Experience: Professional engineering experience which included training subordinates, coordinating and assigning workloads, evaluating performance, assisting in difficult and problem areas and maintaining high standards of work and timely accomplishment of work objectives. Staff Advisory Experience: Professional engineering experience as technical expert in a specialized area or program function performing staff advisory, consultative and/or reviewing the work of a staff of specialists assigned to such activities as long-range planning, research and/or development of specific projects, programs, etc. * Yes, I have at least one (2) year of combined supervisory and staff advisory experience as described above. * No, I have less than one (2) year of combined supervisory and staff advisory experience as described above. 07 SUPERVISORY AND/OR STAFF ADVISORY EXPERIENCE REQUIREMENT (Cont.): For EACH employer/position you would like considered, provide a complete and concise description of your specific supervisory/staff advisory duties. Please include the following information: (A) Name of employer; (B) Your official job title; (C) Date of employment (from - month/year to - month/year); (D) Description of your supervisory and/or staff advisory duties; (E) Average number of hours worked per week devoted to supervisory/staff advisory duties; and, (G) Number of staff you supervised. NOTE: Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have any Supervisory and/or Staff Advisory Experience, type "None" in the space provided. 08 ADMINISTRATIVE EXPERIENCE REQUIREMENT: Do you possess at least one (1) year of professional experience which included the planning (including budget planning and justification), organizing, staffing, policy formulation and implementation of same and directing a program providing staff services and/or assistance? If "Yes", for EACH employer/position you would like considered, provide a detailed description of your specific duties with respect to managing and administering engineering programs. Please include the following: (A) Name of employer; (B) Your official job title; (C) Date of employment (from - month/year to - month/year); (D) Average number of hours worked per week devoted to professional administrative engineering duties; and, (E) Describe the size, scope and complexity of the engineering program. NOTE: Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have any Administrative Experience, type "None" in the space provided. 09 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************