Legal Operations Associate - Contract
Operations coordinator job in Madison, WI
Give hope. Give health. Make your mark in the fight against cancer.
At Accuray, we make a direct and powerful impact on the lives of cancer patients every day - helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer - helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world.
Accuray develops, manufactures and sells radiotherapy systems for alternative cancer treatments. Our radiation therapy for cancer makes treatment shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives.
Job Description
Legal Operations Associate:
1. SUMMARY:
This Legal Operations Associate Contractor position will be based in our Middleton, WI office and will last approximately 6 months. As a Legal Operations Associate, you will play a key role in supporting our global legal and data privacy teams by creating and refining processes, maintaining records, and facilitating clear communications across the teams. You will help ensure efficient legal operations while closely working with the Global Legal and Data Privacy Teams, internal stakeholders and external parties. If you're a proactive problem-solver who embraces innovation and isn't afraid to ask the right questions, this role is the perfect opportunity to make a meaningful impact.
2. REPORTING TO/DEPARTMENT:
Reports to the Associate General Counsel in the Legal Department
3. ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage and improve existing processes and procedures as well as create new processes and oversee their implementation
Manage and maintain the electronic signature tool and coordinate for internal and external signatures
Coordinate maintenance of Legal Department policies and trainings
Monitor and support internal contract management process for efficiency of general and sales contract review, execution, processing and filing processes
Evaluate new tools for the Legal Department from time to time and make recommendations regarding the same
Become the Legal Department point of contact for testing improvements and enhancements for existing tools
Manage and process invoice and PO requests related to legal services
Draft and transmit legal correspondence, including drafting letters and memos
Work with internal Subsidiaries team regarding general subsidiary management and corporate governance matters and coordinate for internal signatures on subsidiary related documents
Perform special projects as needed including but not limited to compliance related projects
Assist in preparing operational reports and PowerPoint presentations
4. REQUIRED QUALIFICATIONS:
Preferred or Desired:
General business and administrative assistance in a contracts or legal department a plus but not required
Experience with legal operations tools and systems, including contract management platforms, electronic signature solutions, and/or document management system, is a plus
Required:
BA/BS required
Exceptional attitude, strong work ethic and the ability to work well in a team environment
Strong written and verbal communication and excellent interpersonal skills
Must be able to interact effectively with all levels of the company
Ability to effectively present information to groups of managers, clients and customers (both internally and externally)
Excellent skills using all MS Office applications
Attention to details, accuracy and good follow-through skills necessary
To qualify for this position, candidates must be able to furnish proof that they are authorized to work in the country they are applying on a permanent basis without sponsorship.
EEO Statement
At Accuray, our commitment to patient-first outcomes drives an inclusive and collaborative work environment where the best ideas rise to the top - and everyone works to push them further. We value diversity in both the professional and personal backgrounds of our employees, as this variety adds rich energy to every team, every project and every work day. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin - including individuals with disabilities and veterans.
Auto-ApplyUW 403 (b) Supplemental Retirement Program (SRP) Administrator
Operations coordinator job in Madison, WI
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:UW 403 (b) Supplemental Retirement Program (SRP) AdministratorJob Category:Academic StaffEmployment Type:RegularJob Profile:Benefits Manager (Inst) Job Duties:
This position serves as a Benefit Program Manager under the administrative direction of the Chief Investment Officer, Executive Director of Trust Funds, and is responsible for management and administration of the Universities of Wisconsin 403(b) Supplemental Retirement Program for all employees, as well as retired or terminated employees of the Universities of Wisconsin.
The Universities of Wisconsin 403(b) Supplemental Retirement Program has approximately 23,800 participants with program assets as of 12/31/2024 exceeding $3.6 billion, under contracts with 2 current recordkeepers and more than 8 frozen providers. The position provides primary support to the Universities of Wisconsin 403(b) Supplemental Retirement Program Advisory Committee appointed by the Universities of Wisconsin President.
This position directs the operations of the Universities of Wisconsin 403(b) Supplemental Retirement Program, develops and coordinates benefits communication efforts, enhances administrative procedures and liaises with key stakeholders in support of accurate and timely delivery of information on the Program. This position also supervises and trains the UW 403(b) SRP Benefits Specialist and the UW 403(b) SRP Assistant (Administrative Assistant II), trains benefits administrators across the Universities Wisconsin, and provides performance feedback to the providers (recordkeepers) in the Program. Extensive external and internal coordination and communication, research and policy analysis and program administration are the primary expectations of this position.
Key Job Responsibilities:
Administration of the Universities of Wisconsin 403(b) Supplemental Retirement Program
· Manages the UW 403(b) Supplemental Retirement Program, which includes managing and leading all Request for Proposal initiatives and monitoring vendor compliance with the Service Level Agreements.
· Serves as a subject matter expert to Office of Trust Funds, Universities of Wisconsin Human Resources and benefits professionals, UW Service Operations, and Universities of Wisconsin employees regarding complex retirement program information, policies, procedures, and best practices.
· Assess, research, interpret, and resolves complex benefits issues in accordance with federal, State of Wisconsin, and UWs contracts, policies, regulations, and laws.
· Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of two full-time equivalent (FTE) employees.
· Develops, implements, and evaluates operational work plans to align with strategic initiatives and unit objectives, identifies opportunities for improvement, and makes recommendations to leadership.
· Serves as a unit liaison to internal and external stakeholders providing organizational information and representing the interests of the unit.
Education and Outreach
· Oversee the development and implementation of educational programs (workshops, webinars, and online and printed material) to assist employees in gaining knowledge to plan for a financially secure retirement.
· Develop a strategy to increase participation in the Program and oversee the implementation of these initiatives.
· Research and write educational articles, brochures, and handouts for employees.
· Oversee the maintenance and enhancement of UW 403(B) SRP information on the website.
· Serve as main liaison to the UWs and the UW 403(b) SRP investment companies.
Maintenance of Programmatic Expertise
Remain current on emerging best business practices and trends for section 403(b), 457, and other retirement plan types nationwide.
Develop and maintain networks with comparable program administrators to seek advice, share information and bring ideas for programmatic improvement to the UW 403(b) Supplemental Retirement Program.
Evaluate and recommend subscriptions to professional journals, list serves and professional organizations that will enhance program administration and professional development.
Department:
The mission of the Office of Trust Funds is to provide the Board of Regents with the support, information, and analyses they require to fulfill their oversight responsibilities as fiduciaries and trustees for UW System Trust Fund assets and for the UW 403(b) Supplemental Retirement Program (SRP). In addition, Trust Funds seeks to provide exceptional products and services to our internal and external customers, primarily Trust Funds account holders and donors. Trust Funds products and services include investment vehicles, investment counseling, transaction processing, recordkeeping, and the dissemination of useful information and data.
Trust Funds also works with the Board of Regents, Vice President for Finance, and the UW 403(b) Supplemental Retirement Program Advisory Committee (SRPAC) to provide efficient and high-quality record-keeping services and investment options to participants in the UW System 403(b) SRP.
Compensation:
The UW 403(b) Supplemental Retirement Program (SRP) Administrator (job profile: Benefits Manager (Inst)) is a full-time, salaried (exempt), academic staff position. Well-qualified candidates can expect a starting annual salary within a range of $86,100 - $101,100. commensurate with the candidate's education, related experience, and qualifications.
Required Qualifications:
Bachelor's degree or an equivalent combination of education and experience.
Three (3) years of progressively responsible experience in retirement plan administration or benefits management.
Working knowledge of 403(b), 401(k), or 457 plan compliance, contributions, distributions, loans, and recordkeeping processes.
Experience coordinating with third-party administrators (TPAs), vendors, and payroll systems
Experience in supervising staff, including recruiting, hiring, training, assigning and monitoring work, and providing performance feedback.
Advanced skills in Microsoft Office (primarily Excel, PowerPoint, and Word).
Advanced interpersonal skills including advanced oral and written communication skills.
Preferred Qualifications:
Master's degree in Human Resources, Business, or related field.
Five (5) years of direct experience administering 403(b) or other defined contribution retirement plans in a large, complex organization.
Relevant certifications, such as CEBS, RPA (Retirement Plans Associate), Qualified 401(k) Administrator (QKA), or similar.
Experience with vendor management, investment options, plan design and compliance issues, and correction procedures (e.g., VCP, EPCRS, SCP).
Experience serving on or working with a board, such as nonprofit or community boards.
Experience in higher education.
Knowledge of state and federal laws and regulations and policies.
Work Location:
The office location is located at 780 Regent Street, Madison, WI. An in-office requirement is expected three (3) days per week and two days may be worked off-site/remote. Telecommuting agreements are subject to change at any time.
How to Apply:
Applicant screening will begin immediately and be ongoing through January 4, 2026. However, applications may be accepted until the position has been filled.
To receive full consideration, interested applicants are required to apply online and provide a Resume (PDF Format) and Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format).
Contact Information:
Questions may be addressed to *******************************.
COMMITMENT TO INCLUSIVE EXCELLENCE
Inclusive Excellence is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who serve the State of Wisconsin and the public good.
Special Notes
If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting *******************.
The Universities of Wisconsin is required to conduct a criminal background and sexual harassment check for the selected finalist prior to employment.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on, before, or after the effective date of appointment.
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
Benefits Information
Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees or University Staff Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information.
Application Instructions
To ensure full consideration, please submit application materials as soon as possible. Applicants must submit a cover letter, resume, and contact information for three professional references. Applicant screening will begin immediately and be ongoing through the closing date. However, applications may be accepted until the position has been filled.
Clery Act information
The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report. For more information on university campus statistics see ********************************************
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Auto-ApplyExecutive Operations Associate
Operations coordinator job in Madison, WI
The Executive Operations Associate, reporting directly to the CEO, provides high-level administrative support to daily operations functions. This role is responsible for managing a wide range of tasks, including document preparation, travel arrangements, scheduling internal and external meetings, and ordering corporate supplies. Serving as a key point of contact, the Executive Operations Associate interacts with a diverse group of stakeholders across all levels of the organization and with external visitors. This role requires strong independent judgment, exceptional organizational skills, and the ability to manage a challenging workload in a fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides executive administrative support to the CEO, as needed ensuring quality work products are provided consistently and all communications are professional.
Maintains CEO's appointment schedule by planning, scheduling and organizing meetings, national and international travel, and attendance/participation at conferences, as needed ensuring continuity and smooth operations.
Performs desktop publishing, creating and developing visual presentations for the CEO to present professional and high-quality products.
Responsible for producing high-quality documents and materials by performing a variety of tasks including transcription, formatting, design, data entry, editing, retrieval, copying, and transmission of text, data, and graphics. Ensure the accuracy, consistency, and clarity of all final outputs.
Coordinates and arranges logistics for Board of Advisors meetings and assists with creating agendas and compiling meeting materials.
Works in collaboration with Finance on administration tasks related the corporate accounts and payables.
Assists with the contract management activities of the organization to maintain accurate and organized files.
Plans, organizes, and coordinates internal and external events, in collaboration with leadership ensuring all logistical details are managed effectively to support successful execution and positive participant experiences.
Coordinate, monitor client and staff gifts for holidays and other occasions as needed.
Welcomes guests and clients by greeting them, in person or on the telephone: answering or appropriately directing inquiries ensuring a professional and friendly environment.
OTHER DUTIES AND RESPONSIBILITIES
Support vendor relationship management and serve as a secondary point of contact.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifies receipt of supplies.
Serves as liaison with property management group ensuring operation of equipment by completing preventive maintenance requirements; follows manufacturer's instructions; troubleshoots malfunctions; calls for repairs, maintains equipment inventories; evaluates new equipment and techniques.
Oversight of the procurement, inventory, and lifecycle of all IT hardware and software assets. Ensures cost-effective purchasing aligned with organizational needs, maintains vendor relationships, and coordinates with IT and finance teams to support budgeting, compliance, and strategic planning. Oversees equipment deployment, tracking, and disposal to ensure operational efficiency.
Note that this position description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are in the performance of this job. Duties, responsibilities and activities may change at any time with or without notice.
MINIMUM EDUCATION, SKILLS AND EXPERIENCE REQUIRED
Associate's degree , along with at least 5 years of executive administrative support experience, including direct support to C-suite executives.
Proven self-starter with the ability to proactively support executives in developing creative solutions that drive business results
Exceptional written and verbal communication skills, with the ability to convey information clearly, professionally, and appropriately to diverse audiences
Strong technical proficiency with Microsoft 365, including advanced skills in Outlook, PowerPoint, Word, Excel, SharePoint and Teams
Expert-level experience with Adobe Acrobat for document creation, editing, and management
Demonstrated ability to work independently while maintaining accountability and delivering high-quality results
Strong interpersonal skills with the aptitude to build and sustain effective working relationships with internal teams and external partners
Highly organized and capable of managing multiple tasks and priorities under tight deadlines
Proven ability to manage and safeguard confidential and sensitive information.
Experience coordinating travel logistics, managing supplies, and supporting day-to-day operational needs in a fast-paced environment
COMPANY BENEFITS AND PERKS:
Great Corporate Culture and Team
Competitive Compensation
Nine (9) Paid Holidays
3 Weeks/Year PTO Accrual Rate at Start
Medical (both HMO and PPO Options), Dental and Vision - Employer paid 70%
Employer paid Long-term Disability, Short-term Disability, AD&D/Life Insurance - $10,000
401k
Employee Assistance Program (EAP)
Operations Coordinator
Operations coordinator job in Madison, WI
Serendipity Labs offers upscale workplace communities to its members from a cross section of industries. It does so through the superior service delivery of flexible workplace offerings such as private offices, team spaces, coworking memberships and venues for events and business meetings. With a growing national and international network, our flexible membership plans allow Members to work, meet and innovate in our inspirational settings in urban and suburban locations. By building on hospitality and coworking industry experience, Serendipity Labs understands how to exceed Member and Guest expectations. We are looking for candidates who are passionate about delivering upscale experiences and who want to run a business within this high growth, fast paced industry.
Operations Coordinator - Full Time
Do you thrive in collaboration and event planning Are you a natural networker always looking to build connections in your community? Do you prefer the use of systems and processes to contribute to daily workflow? All of this will help you be a champion for the Serendipity Labs brand as an Operations Coordinator!
Key Accountabilities
Marketing & Community
Lead artist partnerships including: reaching out/vetting potential artists, generating any social media marketing for artist reception, overseeing install/deinstall, organizing and executing artist reception. Plan two Lab Member events each month to foster community within the Lab.
Partner with outside organizations to host monthly events (2-6 partnered events each month) to engage the community and promote brand awareness.
Contribute lab social media content to central marketing and producing content for member newsletters.
Provide lab tours when GM is not available.
Member Experience
Assist with the staffing of reception during lab business hours as needed
Be visible and always delighted to assist
Responsible for resolving member issues and escalating them when needed
Be the first line of defense for IT issues and basic troubleshooting. As an operations lead you will be responsible for ensuring that our customers have a positive user experience with all member-based systems. For example: Meeting room AV usage, Wifi and printing solutions.
Lab Operations
Ensuring the lab opening and closing checklists have been completed and the lab is member ready at all times.
Review and process monthly invoicing/billing for accuracy and assisting with follow up on delinquent accounts according to AR process, escalating to GM when necessary.
Manage the stock levels and ordering of consumables being mindful of budget targets and controlling costs.
Creating/maintaining complete Member profiles in member management system with all necessary information and documentation.
Facilitating new member onboarding/orientation
Oversee and ensure that all areas of the lab are well presented at all times.
Oversee and ensure that all operational systems are in working order and escalate issues to resolve in a reasonable timeframe.
Meetings & Events
Ownership of the service delivery for meeting and event bookings.
Ensuring rooms are reserved in the systems and room time and services used are accurately billed for.
Support Area GM, GM of Ops or LM in coordinating catering for M&E.
Work with the EC team on meeting and event set up.
Team Leadership
Ensuring Experience Coordinators are fully trained on Lab operations and providing excellent customer service to Members and guests.
Be a coach for ECs when they have questions or are in need of additional training/support.
Actively supporting professional growth of Experience Coordinators
Essential Knowledge, Skills, and Abilities:
Minimum 1-2 years of experience as a Team Leader in a hospitality driven environment (hotels, retail).
Ability to consistently deliver a high level of customer service.
A keen attention to detail and ability to be proactive in support of Team, Members, and Guests.
The ability to lead and delegate while holding Team Members accountable.
Excellent organizational skills including the ability to prioritize and multitask.
Ability to work with grace under pressure and demonstrate flexibility.
Good basic IT knowledge and the ability to learn, use, and troubleshoot systems
Requirements:
Reasoning, remembering, mathematics, appropriate language (written and verbal) ability.
Support and interact with members, visitors and lab staff
Hearing - Ability to receive detailed information through oral and telephone communication.
Talking - Clearly expresses ideas by means of spoken word.
Ability to sit, stand, type and view a computer screen for extended periods of time (covers repetitive motions and vision)
Ability to perform low impact physical tasks, such as use of stairs, stooping, walking, pushing, pulling, and lifting. Regular usage of stairs if required at the location.
Perks & Benefits:
Up to $1,000 in bonuses per quarter
80 % Paid Medical, Dental, Vision (Yearly Open Enrollment)
50% Paid Short-Term and Long-Term Disability
Flexible Spending Account (FSA) and Health Savings Account (HSA) which allows you to set aside pre-tax dollars to pay for qualified expenses
Paid Parental Leave Policy
401K -through TriNet & Empower Retirement Services
Employee Assistance Program (EAP)
Commuter Benefits
Staff Discounts via TriNet Marketplace on hotel rates, car rentals and more
Generous Paid Time Off, Sick Time and company paid holiday
Educational Assistance Program - Serendipity Labs encourages career advancement and provides resources for our employees looking to further their education in the form of tuition reimbursement.
Employee Referral Program
Employment is contingent upon successful completion of all applicable pre-employment screenings, conducted in compliance with local, state, and federal laws.
Serendipity Labs in an equal opportunity employer.
Project & Process Portfolio Coordinator
Operations coordinator job in Madison, WI
Current Madison College employees must apply to the internal career site by logging into Workday
Application Deadline:
Salary Information:
$77,655 - $90,719
Department:
Strategic Integration and Initiatives
Job Description:
Madison College is excited to announce the position of Project & Process Portfolio Coordinator. The Strategic Projects and Initiatives (SPI) unit supports transformational change that improves the student experience through the coordination and facilitation of strategic projects and initiatives. In addition to providing direct change management services to business units across the organization, the Project & Process Portfolio Coordinator also performs administrative functions to support the operational efficacy of the SPI unit. Administrative responsibilities include overseeing and coordinating the operational functions of the SPI unit, promoting efficient workflows and effective communication internal and external to the team, and serving as the first point of contact for general matters relating to the Strategic Projects and Initiatives unit.
The primary focus for this position over the next twenty-four months will be working hands-on to aid in the successful implementation of Workday Student.
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
REQUIRED DOCUMENTS/DEADLINE: This position will be open until filled, with a first review date of September 21, 2025, at 11:59 pm. After this date, the recruitment may close without further notice. Failure to submit these documents by the first review date will render your application ineligible.
1. cover letter
2. resume
This is a full-time, exempt, 52 weeks per year position. General working hours will be Monday through Friday from 8:00 a.m. - 4:30 p.m. This position has the option of working three days remote, two days on campus, subject to change per college policy.
Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). The employee selected will serve a twelve (12) month introductory period. This position does not offer a relocation package.
Duties/Responsibilities include:
Provide process improvement and change management services to enhance institutional effectiveness and student services.
Facilitate strategic initiatives, optimize operational workflows, and collaborate with stakeholders to align projects with institutional priorities and support the successful implementation of transformative initiatives.
Assist business units with examining and documenting current state, researching best practices, and managing change to achieve ideal future state.
Lead cross-functional teams to support Madison College's transformational change efforts by facilitating change initiatives within Student Affairs and other student-facing areas.
Beyond the current hands-on work, this position will eventually lead the daily operations of the Strategic Projects and Initiatives unit by managing the unit's portfolio of work.
Manage SPI's portfolio of work: scope future work, estimate resource allocation, facilitate project intake, triage, and prioritization processes; ensure alignment of team members' expertise with work assignments; balance team members' workloads to optimize capacity and ensure internal equity.
Guide the operational effectiveness of the Strategic Project and Initiatives unit through the development of operational policies and procedures.
Conduct post-project evaluations.
Knowledge, Skills & Abilities:
Knowledge of project management, change management and business process analysis methodologies and tools.
Knowledge of organizational strategy, operational effectiveness and process improvement principles.
Skill in evaluating complex business processes, identifying improvement opportunities and implementing strategic solutions.
Skill in data analysis and interpretation.
Ability to manage multiple projects, prioritize competing demands and allocate resources.
Ability to assess, develop and refine operational policies and procedures.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.
Minimum Requirements:
Education:
Bachelor's Degree required. An Associate's Degree may be considered with equivalent additional work experience.
Experience:
4-6+ years of relevant, professional and progressive work experience.
Preferred: Familiarity with enterprise technology solutions used in higher education environments, such as Workday Student or familiarity with higher education practices that promote student success and operational excellence.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************
Auto-ApplyLoan Operations Specialist
Operations coordinator job in Winnebago, IL
Foresight Bank is the largest, locally owned community bank in Northern Illinois, with fifteen offices in the counties of Winnebago, Stephenson and Kankakee. Foresight Bank is owned by Foresight Financial Group, Inc., an Illinois corporation founded in 1986, a financial holding company established under the Federal Reserve.
Position Summary:
Responsible for maintenance and support duties for all commercial and consumer loans. Role requires a collaborative team player that utilizes strong relationship management, customer service and communication skills while completing duties that include maintenance and customer service for commercial and consumer loans.
Primary Responsibilities:
Processes loan payments including participation payments, collects fees, processes internal transfers and wire transfers.
Quality Review of all loans on Core System
Monitors the closed loan report and prepares appropriate releases. Forwards releases to the appropriate lender or recording agency
Supports the UCC process - Searches, Filings and Renewals
Balances loan general ledger and internal checking accounts under dual control according to Bank procedure and within designated timeframes.
Prepares and processes loan advances and payoffs.
Prepares and processes all outstanding bills for AP (ex. CSC, Flood, Property Maintenance, Legal)
Handles internal customer calls and inquiries.
Perform File Maintenance review of previous day loan activities, exception reporting and various other daily reports
Support and prepare Escrow documentation to LOS system for Commercial Loans
Support Participation Agreements for Commercial Loans
Prepares, mails, scans, and QC review of adverse action notices
Will provide backup support for all Participation Loan activity
Will provide backup support for all Business Manager Loan activity
Will provide backup support for all work out loan activity
Prepare the following reports: Closed Loan - Title Exception - DGU - Retail 1st Mortgage Insurance Tracking - Matured Loan Report - SBA Report - VSI Insurance Report - Various other Reports
Ensures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations including Bank Secrecy Act and Anti Money Laundering to assist management in monitoring for suspicious activity, money laundering, or other illegal customer activity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Teamwork Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Quality Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services
Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Technical: Working knowledge of core processing systems (Jack Henry CIF 20/20), loan & deposit platforms (LaserPro & OnBoard Deposits disclosures), and Microsoft 365.
Position Performance Standards:
Timeliness in the completion of the daily assigned tasks by the department to ensure regulatory and operational standards are achieved.
Performs maintenance accurately and efficiently
Performance Weightings:
40% Competencies
60% Position Performance Standards and Personal Goals
Qualifications:
High school diploma or general education degree (GED); Associates degree preferred. Minimum 2 years banking experience. Prefer 1-2 years Loan Operations experience.
Physical Demands and Work Environment:
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.
Auto-ApplyLoan Operations Specialist
Operations coordinator job in Winnebago, IL
Foresight Bank is the largest, locally owned community bank in Northern Illinois, with fifteen offices in the counties of Winnebago, Stephenson and Kankakee. Foresight Bank is owned by Foresight Financial Group, Inc., an Illinois corporation founded in 1986, a financial holding company established under the Federal Reserve.
Position Summary:
Responsible for maintenance and support duties for all commercial and consumer loans. Role requires a collaborative team player that utilizes strong relationship management, customer service and communication skills while completing duties that include maintenance and customer service for commercial and consumer loans.
Primary Responsibilities:
Processes loan payments including participation payments, collects fees, processes internal transfers and wire transfers.
Quality Review of all loans on Core System
Monitors the closed loan report and prepares appropriate releases. Forwards releases to the appropriate lender or recording agency
Supports the UCC process - Searches, Filings and Renewals
Balances loan general ledger and internal checking accounts under dual control according to Bank procedure and within designated timeframes.
Prepares and processes loan advances and payoffs.
Prepares and processes all outstanding bills for AP (ex. CSC, Flood, Property Maintenance, Legal)
Handles internal customer calls and inquiries.
Perform File Maintenance review of previous day loan activities, exception reporting and various other daily reports
Support and prepare Escrow documentation to LOS system for Commercial Loans
Support Participation Agreements for Commercial Loans
Prepares, mails, scans, and QC review of adverse action notices
Will provide backup support for all Participation Loan activity
Will provide backup support for all Business Manager Loan activity
Will provide backup support for all work out loan activity
Prepare the following reports: Closed Loan - Title Exception - DGU - Retail 1st Mortgage Insurance Tracking - Matured Loan Report - SBA Report - VSI Insurance Report - Various other Reports
Ensures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations including Bank Secrecy Act and Anti Money Laundering to assist management in monitoring for suspicious activity, money laundering, or other illegal customer activity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Teamwork Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Quality Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services
Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Technical: Working knowledge of core processing systems (Jack Henry CIF 20/20), loan & deposit platforms (LaserPro & OnBoard Deposits disclosures), and Microsoft 365.
Position Performance Standards:
Timeliness in the completion of the daily assigned tasks by the department to ensure regulatory and operational standards are achieved.
Performs maintenance accurately and efficiently
Performance Weightings:
40% Competencies
60% Position Performance Standards and Personal Goals
Qualifications:
High school diploma or general education degree (GED); Associates degree preferred. Minimum 2 years banking experience. Prefer 1-2 years Loan Operations experience.
Physical Demands and Work Environment:
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.
Auto-ApplyLoan Operations Specialist
Operations coordinator job in Winnebago, IL
Foresight Bank is the largest, locally owned community bank in Northern Illinois, with fifteen offices in the counties of Winnebago, Stephenson and Kankakee. Foresight Bank is owned by Foresight Financial Group, Inc., an Illinois corporation founded in 1986, a financial holding company established under the Federal Reserve.
Position Summary:
Responsible for maintenance and support duties for all commercial and consumer loans. Role requires a collaborative team player that utilizes strong relationship management, customer service and communication skills while completing duties that include maintenance and customer service for commercial and consumer loans.
Primary Responsibilities:
Processes loan payments including participation payments, collects fees, processes internal transfers and wire transfers.
Quality Review of all loans on Core System
Monitors the closed loan report and prepares appropriate releases. Forwards releases to the appropriate lender or recording agency
Supports the UCC process - Searches, Filings and Renewals
Balances loan general ledger and internal checking accounts under dual control according to Bank procedure and within designated timeframes.
Prepares and processes loan advances and payoffs.
Prepares and processes all outstanding bills for AP (ex. CSC, Flood, Property Maintenance, Legal)
Handles internal customer calls and inquiries.
Perform File Maintenance review of previous day loan activities, exception reporting and various other daily reports
Support and prepare Escrow documentation to LOS system for Commercial Loans
Support Participation Agreements for Commercial Loans
Prepares, mails, scans, and QC review of adverse action notices
Will provide backup support for all Participation Loan activity
Will provide backup support for all Business Manager Loan activity
Will provide backup support for all work out loan activity
Prepare the following reports: Closed Loan - Title Exception - DGU - Retail 1st Mortgage Insurance Tracking - Matured Loan Report - SBA Report - VSI Insurance Report - Various other Reports
Ensures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations including Bank Secrecy Act and Anti Money Laundering to assist management in monitoring for suspicious activity, money laundering, or other illegal customer activity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Teamwork Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Quality Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services
Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Technical: Working knowledge of core processing systems (Jack Henry CIF 20/20), loan & deposit platforms (LaserPro & OnBoard Deposits disclosures), and Microsoft 365.
Position Performance Standards:
Timeliness in the completion of the daily assigned tasks by the department to ensure regulatory and operational standards are achieved.
Performs maintenance accurately and efficiently
Performance Weightings:
40% Competencies
60% Position Performance Standards and Personal Goals
Qualifications:
High school diploma or general education degree (GED); Associates degree preferred. Minimum 2 years banking experience. Prefer 1-2 years Loan Operations experience.
Physical Demands and Work Environment:
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.
Field Operations Specialist Rotational Development Program
Operations coordinator job in Madison, WI
Sub-Zero, Wolf, and Cove the leading manufacturer of luxury kitchen appliances is a longstanding, family-owned company in the Madison area. Icons of design and paragons of performance and quality, Sub-Zero, Wolf, and Cove are the refrigeration, cooking, and dishwashing specialists found in world's most luxurious homes. We look for team members who are driven by innovation and excellence, striving to serve our customers by doing what is right-with integrity, teamwork, and accountability.
Primary Responsibilities
The Field Operations Specialist is a developmental role designed to prepare future Field Operations Managers through an 18-month rotational program. This role supports operational excellence across installation, parts distribution, and in-home service networks. The Field Operations Specialist will gain exposure to key functional areas, including Customer Service, Quality, Reliability, Supply Chain and Regional Operations, with a strong emphasis on Sub-Zero Group culture and partner engagement.
Rotational Structure
Customer Service Rotation (First 6 months)
Training Exposure:
Learn Factory Certified Installation, Parts, and Service Network structure
Meet with key leaders within the department to understand their operation
Attend service and installation training sessions
Data & Metrics:
Understand warranty impact and service metrics
Participate in present product meetings
Work with Business Insights to gain an understanding of installation, service and parts data and how to leverage the insights to make informed decisions
Process Understanding:
Job shadow Customer Advocate and Technical Service Advisor workgroups
Understand and process warranty claims, product replacements, and customer orders
Quality and Reliability (Second 6 months)
Quality:
Participate in Consumer Assurance Lab audits
Partner with lead quality engineers
Participate and perform quality assessments and line audits
Attend weekly quality circle meetings
Reliability:
Work with each major Business Unit within their warranty improvement process
Understand and leverage Warranty Analytics reporting to identify improvement initiatives
Understand and leverage our Investigation Request process for present product
Participate in our product replacement technical review process
Complete RCA (Root Cause Analysis) training through standard QA/HR offerings
Work with each Reliability business unit lead by site to review field returns analysis reviews and report on root cause and findings
Supply Chain (Third 6 months)
Create and maintain production schedules for service parts and sales accessories considering material availability, forecast demand, machine capacity and labor resources.
Analyze material requirements for longer-term planning and create production orders to support short-term production scheduling needs.
Collaboration with purchasing, production, engineering and other teams to coordinate production activities and resolve issues.
New production introductions - Serve as a member/resource on project teams, populate system with the plans derived as an output of the NPD process and project team work to support meeting targeted availability dates.
Ensure that all data fields are populated to enable planning for new item setup, maintain planning parameters and product end of life.
Communicate SKU shortages to customer service and distribution network in the event of a stock out.
Field Deployment (3-6 months)
Overlap with retiring FOMs for 3-6 months
Soft transfer of B2B relationships
Support in-market operations and partner management
Participate in rate negotiations
Assist in managing regional partner relationships, including onboarding, performance reviews, and operational troubleshooting
Resolution management
* Field deployment will likely be in the Texas or Southern California territories.
Qualifications
Bachelor's degree - Business Management, Business Operations, Supply Chain Management, or similar preferred
Ability to relocate to necessary territory
Ability to travel up to 75% after field deployment
Excellent written and verbal communication skills
Demonstrable analytical thinking and business insights
Performance management
Project management
Ability to make fact-based decisions, but exercise creativity and take responsible risks
Effective root cause analysis and corrective action management
We value our employees by providing:
Competitive compensation based on skills
Industry leading health, dental, and vision plans
Generous 401 (K) savings and profit sharing
On-site UW Health clinic, fitness center, and walking paths
Education assistance and internal training programs
Electric vehicle charging
Maternity & paternity leave
Interested in learning more on our robust benefits package we offer? Click here!
This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.
Field Operations Specialist Rotational Development Program
Operations coordinator job in Madison, WI
Sub-Zero, Wolf, and Cove the leading manufacturer of luxury kitchen appliances is a longstanding, family-owned company in the Madison area. Icons of design and paragons of performance and quality, Sub-Zero, Wolf, and Cove are the refrigeration, cooking, and dishwashing specialists found in world's most luxurious homes. We look for team members who are driven by innovation and excellence, striving to serve our customers by doing what is right-with integrity, teamwork, and accountability.
Primary Responsibilities
The Field Operations Specialist is a developmental role designed to prepare future Field Operations Managers through an 18-month rotational program. This role supports operational excellence across installation, parts distribution, and in-home service networks. The Field Operations Specialist will gain exposure to key functional areas, including Customer Service, Quality, Reliability, Supply Chain and Regional Operations, with a strong emphasis on Sub-Zero Group culture and partner engagement.
Rotational Structure
Customer Service Rotation (First 6 months)
* Training Exposure:
* Learn Factory Certified Installation, Parts, and Service Network structure
* Meet with key leaders within the department to understand their operation
* Attend service and installation training sessions
* Data & Metrics:
* Understand warranty impact and service metrics
* Participate in present product meetings
* Work with Business Insights to gain an understanding of installation, service and parts data and how to leverage the insights to make informed decisions
* Process Understanding:
* Job shadow Customer Advocate and Technical Service Advisor workgroups
* Understand and process warranty claims, product replacements, and customer orders
Quality and Reliability (Second 6 months)
* Quality:
* Participate in Consumer Assurance Lab audits
* Partner with lead quality engineers
* Participate and perform quality assessments and line audits
* Attend weekly quality circle meetings
* Reliability:
* Work with each major Business Unit within their warranty improvement process
* Understand and leverage Warranty Analytics reporting to identify improvement initiatives
* Understand and leverage our Investigation Request process for present product
* Participate in our product replacement technical review process
* Complete RCA (Root Cause Analysis) training through standard QA/HR offerings
* Work with each Reliability business unit lead by site to review field returns analysis reviews and report on root cause and findings
Supply Chain (Third 6 months)
* Create and maintain production schedules for service parts and sales accessories considering material availability, forecast demand, machine capacity and labor resources.
* Analyze material requirements for longer-term planning and create production orders to support short-term production scheduling needs.
* Collaboration with purchasing, production, engineering and other teams to coordinate production activities and resolve issues.
* New production introductions - Serve as a member/resource on project teams, populate system with the plans derived as an output of the NPD process and project team work to support meeting targeted availability dates.
* Ensure that all data fields are populated to enable planning for new item setup, maintain planning parameters and product end of life.
* Communicate SKU shortages to customer service and distribution network in the event of a stock out.
Field Deployment (3-6 months)
* Overlap with retiring FOMs for 3-6 months
* Soft transfer of B2B relationships
* Support in-market operations and partner management
* Participate in rate negotiations
* Assist in managing regional partner relationships, including onboarding, performance reviews, and operational troubleshooting
* Resolution management
* Field deployment will likely be in the Texas or Southern California territories.
Qualifications
* Bachelor's degree - Business Management, Business Operations, Supply Chain Management, or similar preferred
* Ability to relocate to necessary territory
* Ability to travel up to 75% after field deployment
* Excellent written and verbal communication skills
* Demonstrable analytical thinking and business insights
* Performance management
* Project management
* Ability to make fact-based decisions, but exercise creativity and take responsible risks
* Effective root cause analysis and corrective action management
We value our employees by providing:
* Competitive compensation based on skills
* Industry leading health, dental, and vision plans
* Generous 401 (K) savings and profit sharing
* On-site UW Health clinic, fitness center, and walking paths
* Education assistance and internal training programs
* Electric vehicle charging
* Maternity & paternity leave
* Interested in learning more on our robust benefits package we offer? Click here!
This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.
Engineering Operation Specialist
Operations coordinator job in Waukesha, WI
Enable success of ICAR engineering team by supporting release of parts, management of lab equipment, working with suppliers and helping with parts change management. Get involved in parts warranty cost, overall product serviceability and cost productivity.
This position is in GE Healthcare's Invasive Cardiology (ICAR) business that makes Hemodynamic and Electrophysiology recording system Mac-Lab/CardioLab. These systems help in treating the most difficult cardiac conditions through enhanced signal-processing, clinical capabilities and algorithms. By creating smoother workflows and by facilitating more accurate and complete documentation, the Mac-Lab/CardioLab recording systems give the end user data needed to deliver exceptional patient care.
GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.
Job Description
Roles and Responsibilities
* Parts release and management (ER/MR/ECR/ECO) through Myworkshop that is used to maintain parts and product catalogs. Also support implementation of parts in business systems for parts and product releases.
* Participate in CCB (change control board) to support any changes from supplier change request (SCR).
* Working with suppliers for parts changes as part of install base changes or as part of new parts creation for new part introduction (NPI).
* Manage equipment in engineering labs. This would involve inventorying equipment, assuring the equipment meets all required calibrations or needed maintenance, supporting shipping of any equipment along with any needed customs paperwork, setting up servers as virtual servers for product verification and creating environments needed to support verification of product.
* Support sales demonstration and amortized equipment management.
* Management of media creation for software releases and updates to the product.
* Support projects for variable cost productivity (VCP).
* For the parts used in the product, support with accessing and maintaining certain bowler information like warranty cost, IFR90 and eIFR 365 that is used to access the overall parts failure rate to help improve customer experience.
* Work with local and global team in your role.
* Develop depth in product and become resourceful in helping solve technical problems to deliver project deliverables.
Required Qualifications
* Bachelor's degree from an accredited university or associates degree or equivalent certification (or a high school diploma / GED with at least 6 years of experience in engineering or a related field
* Experience with parts management using parts central tools to release and update parts in a product
* Experience being responsible for processes like here in case of this job function ability to manage media or being able to manage lab equipment
* Knowledge of computer networking and systems used to manage virtual machines
* Demonstrated analytical and problem-solving skills
Desired Characteristics
* Experience with parts management using tools like Myworkshop
* Experience working with suppliers for parts management
* Experience using tools (like VMware, Hype-V, Proxmox) to set up virtual servers
* Experience working in global teams
We will not sponsor individuals for employment visas, now or in the future, for this job opening.
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
Relocation Assistance Provided: Yes
Engineering Operation Specialist
Operations coordinator job in Waukesha, WI
SummaryEnable success of ICAR engineering team by supporting release of parts, management of lab equipment, working with suppliers and helping with parts change management. Get involved in parts warranty cost, overall product serviceability and cost productivity.
This position is in GE Healthcare's Invasive Cardiology (ICAR) business that makes Hemodynamic and Electrophysiology recording system Mac-Lab/CardioLab. These systems help in treating the most difficult cardiac conditions through enhanced signal-processing, clinical capabilities and algorithms. By creating smoother workflows and by facilitating more accurate and complete documentation, the Mac-Lab/CardioLab recording systems give the end user data needed to deliver exceptional patient care.
GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.Job Description
Roles and Responsibilities
Parts release and management (ER/MR/ECR/ECO) through Myworkshop that is used to maintain parts and product catalogs. Also support implementation of parts in business systems for parts and product releases.
Participate in CCB (change control board) to support any changes from supplier change request (SCR).
Working with suppliers for parts changes as part of install base changes or as part of new parts creation for new part introduction (NPI).
Manage equipment in engineering labs. This would involve inventorying equipment, assuring the equipment meets all required calibrations or needed maintenance, supporting shipping of any equipment along with any needed customs paperwork, setting up servers as virtual servers for product verification and creating environments needed to support verification of product.
Support sales demonstration and amortized equipment management.
Management of media creation for software releases and updates to the product.
Support projects for variable cost productivity (VCP).
For the parts used in the product, support with accessing and maintaining certain bowler information like warranty cost, IFR90 and eIFR 365 that is used to access the overall parts failure rate to help improve customer experience.
Work with local and global team in your role.
Develop depth in product and become resourceful in helping solve technical problems to deliver project deliverables.
Required Qualifications
Bachelor's degree from an accredited university or associates degree or equivalent certification (or a high school diploma / GED with at least 6 years of experience in engineering or a related field
Experience with parts management using parts central tools to release and update parts in a product
Experience being responsible for processes like here in case of this job function ability to manage media or being able to manage lab equipment
Knowledge of computer networking and systems used to manage virtual machines
Demonstrated analytical and problem-solving skills
Desired Characteristics
Experience with parts management using tools like Myworkshop
Experience working with suppliers for parts management
Experience using tools (like VMware, Hype-V, Proxmox) to set up virtual servers
Experience working in global teams
We will not sponsor individuals for employment visas, now or in the future, for this job opening.
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
Relocation Assistance Provided: Yes
Auto-ApplyDeposit Operations Specialist
Operations coordinator job in Union Grove, WI
Job Description
Are you passionate about serving your community and helping your neighbors? Are you talented, creative or hard-working? All of the above? Do you want to work in a fun and rewarding environment? As a member of the CSB team, not only will you experience our supportive work culture, but you will also receive the opportunities, tools and encouragement critical for professional growth.
At Community State Bank, we are more than just a bank, we focus on building strong successful partnerships based on respect and trust. Our goal is providing opportunity to our customers, employees, and the communities we serve.
We are currently looking for a full time Deposit Operations Specialist. They are cross trained in all duties within the department to provide adequate coverage. Assisting not only customers, but other bank employees is required and must be done with a high level of customer service etiquette. Having the ability to detect suspicious or unusual behavior in transactions is essential for this role.
Essential Duties and Responsibilities:
Process incoming/outgoing wires
Answer internal/external phone calls
Review account maintenance paperwork for accuracy
Assist department members with duties when needed
Decision Non-posts/Overdrafts/Returned Deposit Items
Process debit card/ATM disputes
Attend to ACH origination needs
Process ACH returns/NOCs
Assist with Positive Pay procedures
Create, maintain, and troubleshoot Business online banking
Troubleshoot problems for customers and branches
Safe deposit box account maintenance/audits
Identify and return Fraudulent items
Process levies, subpoenas, and garnishments
Respond to account verification requests
Attend webinars and trainings that pertain to responsibilities/duties
Any other duties assigned
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and accurately. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education: High school diploma or equivalent GED. At least 3-5 years of banking experience or fraud prevention experience is recommended.
Responsibility and Decision-Making: Recognize any suspicious behavior and have the ability to make decisions on when to consult higher management on any transactions.
Work Environment: Fast paced
Powered by JazzHR
jSmMTKlDNT
JM4C- Prevention Network Project Coordinator
Operations coordinator job in Janesville, WI
CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place".
OBJECTIVE:
Under the general supervision of the JM4C Director, and with support and technical assistance from the Rock County Prevention Network (RCPN) Board of Directors and Coalition Members, the Project Coordinator will be responsible for the development, implementation and evaluation of the assigned Federal, State or local grant. The Project Coordinator will assist RCPN in leveraging shared responsibility across multiple sectors to promote leadership and resources that challenge alcohol and other drug standards, norms and values in Rock County.
RELATIONSHIPS:
Reports to: JM4C Director
Has regular work contacts with City and County elected and appointed officials, City and County Department, Division and Office heads, various City and County commissions and committees, City and County employees, other governmental agencies, business and community leaders, vendors, residents, RCPN members, and the general public.
Supervises: None
ESSENTIAL DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Maintains positive visibility of JM4C and RCPN in the community.
* Assists members with work plans comprised of best practices and environmental strategies.
* Implements established grant project goals, objectives and strategies.
* Evaluates grant objectives, progress and achievements on a regular basis.
* Meets regularly with JM4C Director for direction and technical assistance.
* Develops and submits all required reports and plans to the appropriate grant administrator.
* Develops project implementation plan and timeline including training and evaluation needs.
* Selects science-based environmental strategies that have the greatest likelihood of impacting project outcomes.
* Attends relevant trainings and conferences regarding current prevention best practices and science-based prevention strategies.
* Collects assessment and evaluation data through key informant interviews, focus groups and surveys.
* Collects original local data regarding youth substance use/abuse and prevention resources.
* Develops budgets according to established goals and objectives of the assigned grant.
* Research funding opportunities.
* Provides technical assistance for submission of funding proposals on behalf of RCPN.
* Identifies, promotes, facilitates and documents internal and external non-monetary resources.
* Promotes the efficient use of resources through networking with other service organizations.
* Maintains an active working relationship among the 12 sectors, RCPN members,and RCPN members.
* Serves as the RCPN representative and spokesperson.
* Attends meetings, conferences, and hearings on issues related to the goals and objectives of RCPN.
* Establishes RCPN involvement/membership in area civic, leadership and professional groups.
* Responsible directly to the JM4C Director and the Executive Committee of JM4C.
* Performs other special projects and other duties as assigned or required during regular and non-business hours, including providing support as a part of any City response to essential or emergency operations. This position is a member of the City Emergency Operations Center team serving in a community support role
* Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
MINIMUM EDUCATION AND PRIOR EXPERIENCE
The requirements listed below are necessary to perform the essential duties of the position.
* Graduation from an accredited college or university with a bachelor's degree in Public or Community Health, Social Work, or related field is required.
* Minimum of three (3) years of experience with a human service organization is desired.
* Access to personal or public transportation for job-related duties.
A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements.
COMPETENCIES
For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.
Knowledge:
* Working knowledge of community organizing, consensus building, program implementation, group facilitating, cultural competency and/or public policy development.
* Thorough knowledge of the Janesville and Rock County community.
* Working knowledge of program and budget development, including purchasing principles, practices, and procedures.
Skills:
* Public speaking and interpersonal communication.
* Intermediate proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook. Proficiency in virtual meeting tools, TEAMS and Google Drive products.
* Excellent organizational, analytical, judgement, problem-solving skills, and attention to detail.
* Exceptional oral and written communication skills, paired with a strong customer service background, and effective interpersonal skills.
* Excellent time management, organizational, and prioritization skills.
* Working with the public in a fair and consistent manner; maintaining objectivity and excluding personal bias while performing job duties.
* Strong ethics base built on integrity, honesty, and respect.
* Strong skills in building community campaigning materials for print, social media, radio and billboard.
Abilities:
* Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
* Be reliable, steady, timely, and proactive in completion of duties.
* Organize, plan, research projects and programs, make recommendations, and successfully implement once approved.
* Read and interpret federal program rules, regulations, County codes, and ordinances.
* Ability to assist in negotiating complex development agreements, drafting legal documents, and preparing Federal and State grant applications.
* Ability to learn and apply new technology in order to effectively and efficiently carryout the tasks and responsibilities of the Rock County Prevention network operations.
* Ability to effectively make presentations to small and large groups of individuals, manage public speaking obligations, and successfully communicate with the general public.
* Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
Behaviors:
* Establish and maintain effective working relationships with City and County elected and appointed officials, City and County Department, Division and Office heads, various City and County commissions and committees, staff members, co-workers, City and County employees, other governmental agencies, vendors, business owners, residents, and the general public.
* Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
* Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
* Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
* Embrace and actively promote an inclusive and equitable work environment.
* Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
* Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
* Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
* Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals.
EQUIPMENT, INSTRUMENTS, AND MACHINES:
Machinery and equipment, including personal computer, printer, telephones, fax machine, copier, scanner, 10-key calculator, and other standardized or specialized office equipment.
WORKING CONDITIONS AND PHYSICAL FACTORS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 20 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks.
The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy.
A regular, Monday - Friday, 40-hour work schedule is required for this position, with occasional weekends. Attendance at night meetings and special events may be required.
For purposes of drug and alcohol testing, this position is not classified as safety sensitive.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Wastewater Operations Specialist - Future Position
Operations coordinator job in Hartland, WI
Job DescriptionDescription:
This is not an active job opening, but an opportunity to share your contact information so you can be notified when positions become available. You only need to apply once for each position you are interested in.
About The Probst Group:
Although officially established in 2008, The Probst Group has been providing customized solutions to meet the unique needs of our clients for over 30 years. We take pride in our extensive experience in industrial wastewater engineering and operations.
As a Wastewater Operations Specialist, you will support industrial wastewater treatment projects with The Probst Group. Your key responsibilities include evaluating and troubleshooting wastewater systems, commissioning and start-up of process equipment, providing laboratory support, analyzing data, creating documentation, and delivering training to staff and customers. Your expertise and hands-on approach will drive improvements and uphold the highest standards of quality and efficiency in Probst's proven wastewater treatment solutions.
Expectations for a Wastewater Operations Specialist:
Travel to various client facilities (up to 50% travel)
Provide expert support for diagnosing, adjusting, repairing, installing, commissioning, and start-ups of industrial Food & Beverage wastewater facilities
Collect data and samples to perform laboratory analysis and review results to support facility operations
Operate, maintain, troubleshoot, and repair equipment within the scope of the operations contract
Diagnose equipment and process operating problems and perform necessary corrective actions
Collaborate with contractors, stakeholders, and project managers during commissioning and startups
Safely handle chemicals following SOPs
Create and maintain documentation such as data logs, SOPs, O&M manuals, and reports
Work independently with minimal oversight
Train staff and clients in procedures, processes, and methods
Respond to urgent field requests with limited travel notice
Address client communications in a timely manner
Review and provide feedback on daily operations data
Perform bench-scale testing of wastewater samples
Perform other duties as assigned
Requirements:
Based out of the Hartland, WI location
Completion of an Associate or higher degree in a related field or equivalent work experience
Ability to travel to customer sites up to an estimated 50% of the time
Strong communication and customer service skills
Strong planning and organizational skills
Proficient experience with Microsoft Office (Outlook, Teams, Excel, Word, PowerPoint)
Basic understanding of chemical, biological, and environmental science
Ability to read P&IDs, controls narratives, and O&M manuals
Preferred experience for the Wastewater Operations Specialist:
3+ years of business travel experience
3+ years in wastewater operations, or commissioning & start-up of wastewater equipment
3+ years of developing technical documentation, reports, and spreadsheets
Loan Operations Specialist
Operations coordinator job in Winnebago, IL
Foresight Bank is the largest, locally owned community bank in Northern Illinois, with fifteen offices in the counties of Winnebago, Stephenson and Kankakee. Foresight Bank is owned by Foresight Financial Group, Inc., an Illinois corporation founded in 1986, a financial holding company established under the Federal Reserve.
Position Summary:
Responsible for maintenance and support duties for all commercial and consumer loans. Role requires a collaborative team player that utilizes strong relationship management, customer service and communication skills while completing duties that include maintenance and customer service for commercial and consumer loans.
Primary Responsibilities:
* Processes loan payments including participation payments, collects fees, processes internal transfers and wire transfers.
* Quality Review of all loans on Core System
* Monitors the closed loan report and prepares appropriate releases. Forwards releases to the appropriate lender or recording agency
* Supports the UCC process - Searches, Filings and Renewals
* Balances loan general ledger and internal checking accounts under dual control according to Bank procedure and within designated timeframes.
* Prepares and processes loan advances and payoffs.
* Prepares and processes all outstanding bills for AP (ex. CSC, Flood, Property Maintenance, Legal)
* Handles internal customer calls and inquiries.
* Perform File Maintenance review of previous day loan activities, exception reporting and various other daily reports
* Support and prepare Escrow documentation to LOS system for Commercial Loans
* Support Participation Agreements for Commercial Loans
* Prepares, mails, scans, and QC review of adverse action notices
* Will provide backup support for all Participation Loan activity
* Will provide backup support for all Business Manager Loan activity
* Will provide backup support for all work out loan activity
* Prepare the following reports: Closed Loan - Title Exception - DGU - Retail 1st Mortgage Insurance Tracking - Matured Loan Report - SBA Report - VSI Insurance Report - Various other Reports
* Ensures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations including Bank Secrecy Act and Anti Money Laundering to assist management in monitoring for suspicious activity, money laundering, or other illegal customer activity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Teamwork Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Quality Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services
Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Technical: Working knowledge of core processing systems (Jack Henry CIF 20/20), loan & deposit platforms (LaserPro & OnBoard Deposits disclosures), and Microsoft 365.
Position Performance Standards:
Timeliness in the completion of the daily assigned tasks by the department to ensure regulatory and operational standards are achieved.
Performs maintenance accurately and efficiently
Performance Weightings:
40% Competencies
60% Position Performance Standards and Personal Goals
Qualifications:
High school diploma or general education degree (GED); Associates degree preferred. Minimum 2 years banking experience. Prefer 1-2 years Loan Operations experience.
Physical Demands and Work Environment:
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.
Analyst I BioAnalytics Lab Operations
Operations coordinator job in Madison, WI
Labcorp Drug Development is the leading global Clinical Research Organization. We have an exciting career opportunity for an Analyst on our BioAnalytical team in Madison, WI.
The Analyst is focused on the extraction of biological samples (Protein Preciptation, Liquid-Liquid, SLE/SPE) in various matrices to support clinical and preclinical trials as well as the operation of Chromatographic and Mass Spectrometry instrumentation (Waters/Shimadzu LC, AB Sciex MS).
Ideal candidates will also be versed in the operations of various LIMS systems (Nautilus, Watson, IDBS eWorkbook), however, this is not required and training will be provided based on other skills and experience. This position is a day shift with a flexible start time.
Additional duties included:
- Document work and maintain study documentation and laboratory records.
- Use laboratory equipment appropriate for assigned tasks.
- Attends and participates in project meetings.
- Perform QC review of data.
- Recognize deviations from normal results and informs Study Director, Principal Investigator and/or management of any problems and/or deviations that may affect the integrity of the data.
- Plan assigned workload on a daily basis and effectively schedule multiple assignments.
- Contributes to a cohesive team environment. Plans individual workload in coordination with team members. - Supports process improvement initiatives. - Maintains a clean and safe laboratory work environment.
- Performs other related duties as assigned.
- Learns to interact with internal clients.
Labcorp Drug Development's work in developing new pharmaceutical solutions has an incredible impact on millions of lives worldwide. Be a part of this life-saving work and help improve patients' lives while growing your career.
Qualifications:
- Bachelor of Science/Arts (BS/BA) degree in chemistry or related scientific field. (Experience may be substituted for education and will be evaluated.)
- Familiar with the use of standard laboratory equipment.
- Basic knowledge of computers and software programs.
Application Window: 10/15 thru 10/27/25
Pay Range: $23.00 - $24.00 per hour.
All job offers will be based on a candidate's skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data.
Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here.
Labcorp is proud to be an Equal Opportunity Employer:
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
We encourage all to apply
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.
Auto-ApplyProject Coordinator (Must reside in Madison, WI)
Operations coordinator job in Madison, WI
Provides general administrative support that includes routine document preparation, file management, scheduling/arranging meetings, arranging travel and ordering office supplies. May also perform a variety of activities in support of the functional processes, programs and/or services. Also provides the administration of various programs, projects and assignments aligned with functional processes and services. Work may involve design and development of program components, coordination of work effort across third party vendors or internal staff to execute against program requirements, development and monitoring of program/project metrics and ongoing process improvement. May conduct training, prepare budgeting, project scheduling, and statistical reports as required. Examples include, but are not limited, to fleet/safety administration, travel services administration, employee assistance program administration, etc.
KNOWLEDGE/SKILLS/ABILITIES
Assists in planning and organizing project activities.
Collaborates with internal and external parties to assist with organizing the various components needed to initiate, run and conclude major projects.
Retrieves data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
Identifies and reports departmental operational issues and resource needs to the appropriate management personnel.
Presents information on administrative department procedures, services, regulations, etc. for the purpose of orienting other personnel and/or disseminating information to appropriate parties.
JOB QUALIFICATIONS
Required Education
Associate degree or equivalent combination of education and experience
Required Experience
1-3 years
Preferred Education
Bachelor's Degree or equivalent combination of education and experience
Preferred Experience
3-5 years
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Auto-ApplyProject Coordinator - Supply Chain Planning
Operations coordinator job in Waukesha, WI
We are Generac, a leading energy technology company committed to powering a smarter world.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
The Project Coordinator is responsible for supporting the full cycle of project activities including the scheduling and facilitation of team meetings, the development of project requirements and scope, documentation, and follow-up on action plans, as well as reporting out as needed. The Project Coordinator will be responsible for the identification of any issues, constraints or risks and reporting as appropriate.
Essential Duties and Responsibilities:
Assist Supply Chain with project management activities.
Schedule and lead team meetings.
Provide direct project correspondence.
Develop and follow through on action plans.
Organize and upload project documentation to shared location.
Develop project requirements/scope.
Develop, produce and maintain reports and dashboards for function business groups.
Identify issues, constraints or risks and communicate to Customer Experience leadership
Conduct project reviews and post-project evaluations to identify areas for improvement.
Ensure projects adhere to organizational policies, procedures, and industry standards.
Other duties as assigned
Minimum Qualifications
Associates Degree or equivalent experience
1 year of experience coordinating cross-functional/ cross-team projects
Knowledge / Skills / Abilities
Effective verbal and written communication skills
Demonstrated ability to influence individuals, teams and management
Ability to manage shifting deadlines and priorities in a fast-paced environment
Strong interpersonal and communication skills
Ability to work collaboratively with other people and departments
Demonstrated problem solving and conflict resolution experience
Effective organizing and planning skills and the ability to pay close attention to detail
Experience using Microsoft Office (Word, Powerpoint, Excel, and Outlook) with intermediate level skills in Excel
Experience with data visualization tools such as PowerBI or Tableau
Great Reasons to work for Generac:
Competitive Benefits: Health, Dental, Vision, 401k and many more
State-of-the-art facility with an onsite gym, walking trails, café, free parking and many employee activities
Scheduled events throughout the year that allow our employees, both current and retirees, to gather together and enjoy their time with their families and co-workers
Eligible for summer hours! (Memorial Day - Labor Day)
Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits many employees volunteer their time with the customer support team or on the production line while others go right into storm-affected areas to repair generators
We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
Every day is Jeans Day! Dress for your day.
Product loan and discount programs
Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”
Auto-ApplyVolunteer Project Coordinator
Operations coordinator job in Madison, WI
Full-time Description
Summary: The Volunteer Project Coordinator will help plan and coordinate group volunteer projects and be the primary steward of volunteers in our warehouse project rooms, ensuring the most positive and safe experience possible. This position requires an outgoing person that thrives in a fast-paced, team centric environment. Through volunteer interactions, the Volunteer Project Coordinator will look to advance the departmental priorities of a safe and inclusive experience, sustained engagement, connection to our mission, education, and equity, diversity and inclusion. The schedule for this position is primarily Tuesday - Saturday
Position Responsibilities & Essential Functions
Volunteer Experience
Support volunteer groups of 10-30 in a warehouse setting; packaging, boxing, and labeling food.
Work as a part of a team to ensure a positive experience for all volunteers through proper support, instruction, and supervision throughout shift.
Coordinate and lead volunteer group sin volunteer welcome center, utilizing current Second Harvest (SHF) talking points, providing overview of physical safety, food safety, and scheduled projects of the day.
Greet individual volunteers as they arrive in the project rooms, providing overview of the scheduled project. Engage individual volunteers throughout their shift, providing project support, supervision, and fostering relationships and connection to the SHF mission.
Collaborate with Volunteer Project Lead and Volunteer Program Manager to ensure proper messaging and stewardship of volunteers.
Promote and support a volunteer program that advances our commitment to equity, diversity, and inclusion.
Educate groups on the work and mission of SHF and encourage individuals to return as recurring volunteers.
Address an ever-changing environment in a positive, highly flexible, solutions-based manner
Improvise in response to needs of individual volunteers- accommodations, support, supervision.
Speak in front of large groups of volunteers on a daily basis.
Distribution Center and Production
Participate in large off-site projects as scheduled.
Partner with distribution center team to ensure smooth product flow.
Maintain and promote high standards for personal safety of all volunteers and staff.
Ensure safe food handling practices are followed by all volunteers and staff.
Demonstrate ownership and share feedback for project room process improvement.
Weigh, record and document product for inventory adjustments and traceability purposes
Maintain inventory of labels, bags and tape, and other project supplies.
Set up, manage and clean up projects by completing transfer sheets, replenishing supplies, removing empty or completed pallets, compacting garbage/cardboard etc.
Assist in weekly deep cleaning of the project rooms and maintain cleanliness on a daily basis.
As necessary, assist with other distribution center activities or duties assigned by supervisor.
Leadership
Lead volunteers through a safe and structured volunteer experience and stewardship of our mission
Train, motivate, and monitor up to 30-person volunteer groups per shift in preparing product for safe distribution
Promote a safe and welcoming volunteer experience, serving as a public face of SHF.
Proactively and positively manage issues with volunteers as they arise.
Interact with volunteers maintaining a respectful and safe work space at all times.
Set an example for others by promoting best practices for safety in all volunteer areas and throughout the distribution center.
Promote team culture in all working relationships with co-workers.
Skills and Abilities
Personal Effectiveness
Looks for better ways to perform routine aspects of job; asks for and uses feedback to improve performance.
Adheres to all distribution center safety standards and practices.
Manages priorities and resources to achieve goals.
Ability to work with flexibility, efficiency, and enthusiasm, both individually and as part of a team in a fast-paced environment.
Communication
Ability to cultivate and develop equitable and inclusive working relationships with staff, volunteers, community partners, vendors and applicants.
Strong interpersonal skills and communication
Willingness to communicate within the team when unexpected challenges arise.
Ability to read, analyze, and interpret general business written communications.
Ability to effectively present information and respond to questions from groups, managers, agencies, customers and the general public.
Math Ability
Ability to calculate figures and amounts such as percentages, weights, and totals.
Computer Skills
To perform this job successfully, the individual should have working knowledge of Microsoft Office Suite.
Equipment
Ability and willingness to learn to operate manual and power pallet jacks, forklifts, and other distribution center equipment as needed.
Salary: $43,300 - $52,000 per year based on experience.
To be considered for the position apply by: October 17, 2025. Requirements
Required Education/Experience
High School Diploma and 1-2 years of related experience and/or training; or equivalent combination of education and experience.
Must obtain ANSI Food Manager safety accreditation within the first 90 days of employment.
Preferred Education/Experience
Lived experience with the impacts of systemic racism or marginalization.