How to hire an operations coordinator

How to hire an operations coordinator, step by step

Here's a step-by-step operations coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an operations coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new operations coordinator
• Step 8: Go through the hiring process checklist

What does an operations coordinator do?

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1. Identify your hiring needs

   Before you post your operations coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an operations coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect operations coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents operations coordinator salaries for various positions.

   Type of Operations Coordinator	Description	Hourly rate
   Operations Coordinator		$14-27
   Business Development Coordinator	A business development coordinator specializes in devising strategies to identify and develop new sales and marketing opportunities, ensuring profitable growth and a strong client base. Their responsibilities revolve around gathering data, conducting research and analysis, organizing conferences and other events, maintaining records and data, and disseminating information such as proposals, memos, instructional documents, and more... Show more	$18-41
   Assistance Coordinator	An assistant coordinator is a person who offers operational and clerical support to the senior coordinators. The duties and responsibilities of assistant coordinators include communication with employers or clients, a delegation of tasks to team members, and the collaboration with finance teams and fund allocation... Show more	$13-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Logistics
   • Excellent Organizational
   • PowerPoint
   • Data Entry
   • Patients
   • Payroll
   • Work Ethic
   • Excellent Interpersonal
   • Project Management
   • Operational Support
   • Purchase Orders
   • Business Operations
   • Human Resources

   Check all skills

   Responsibilities:

   • Manage processing of all branch transactions involving A/R, A/P, inventory and equipment.
   • Arrange regional sales functions, reporting and tracking expenses, including hiring adequate staff and vendors to accomplish target ROI.
   • Manage all aspects of design and vendor sourcing to create and deliver SalesForce code, marketing materials and campaigns within budget.
   • Manage redesign of SalesForce database and reconfiguration of data and objects to maximize functionality.
   • Provide sales support including maintenance of new and existing contracts and track bid projects in CRM.
   • Work with the branch/department manager to ensure that information concerning business processes are communicated to other business coordinators in the organization.

   More operations coordinator duties

3. Make a budget

   Including a salary range in the operations coordinator job description is a good way to get more applicants. An operations coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an operations coordinator in Minnesota may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level operations coordinator. Additionally, an operations coordinator with lots of experience in the field may command a higher salary as a result.

   Average operations coordinator salary

   $41,934yearly

   $20.16 hourly rate

   ---

   Entry-level operations coordinator salary

   $30,000 yearly salary

   Updated December 5, 2025

   Average operations coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$50,141	$24
   2	Massachusetts	$48,395	$23
   3	New York	$48,177	$23
   4	District of Columbia	$44,789	$22
   5	Nevada	$43,437	$21
   6	Oregon	$43,364	$21
   7	Florida	$42,997	$21
   8	Texas	$42,922	$21
   9	Arizona	$42,802	$21
   10	Pennsylvania	$42,551	$20
   11	Maryland	$42,265	$20
   12	Washington	$41,850	$20
   13	Colorado	$41,794	$20
   14	Illinois	$41,124	$20
   15	Nebraska	$40,972	$20
   16	Virginia	$40,623	$20
   17	Ohio	$40,390	$19
   18	Utah	$40,380	$19
   19	Oklahoma	$40,156	$19
   20	Maine	$39,446	$19

   Average operations coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cambridge Associates	$93,571	$44.99
   2	IBM	$72,960	$35.08
   3	Citi	$68,878	$33.11	25
   4	Cleary Gottlieb Steen & Hamilton	$68,246	$32.81	5
   5	Essex Property Trust	$67,775	$32.58
   6	State Of Florida	$67,346	$32.38	262
   7	Florida Department of Transportation	$66,592	$32.02
   8	McKinsey & Company Inc	$65,175	$31.33	16
   9	Chemonics	$64,785	$31.15
   10	Florida Dept. of Health	$64,346	$30.94
   11	ACLU of Illinois	$64,298	$30.91	1
   12	Dynatrace	$63,874	$30.71
   13	Thoughtworks	$63,289	$30.43
   14	Argonne National Laboratory	$63,157	$30.36	6
   15	Boston Public Schools	$62,279	$29.94	3
   16	State of Colorado	$62,189	$29.90	6
   17	State of Arizona	$61,579	$29.61	6
   18	Lcra	$61,227	$29.44	4
   19	Datadog	$59,683	$28.69	7
   20	Boston Consulting Group	$59,479	$28.60	1

4. Writing an operations coordinator job description

   An operations coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an operations coordinator job description:

   Operations coordinator job description example

   This job assumes accountability for patient plans of care; provides and manages care to individuals and cohorts of patients within a unit; designs, implements and evaluates nursing interventions by coordinating, delegating and supervising the care provided by the healthcare team, including licensed nurses, patient care technicians and other health professionals; and facilitates effective and efficient discharge planning. Provides a significant communication link between Unit Director, staff, patients, physicians and others; serves as a resource to staff for patient care assessment and in the planning and evaluation of nursing interventions; facilitates problem resolution and collaborates with the Unit Director and other supervisory staff in assessing the quality of care provided, identifying staff strengths and weaknesses and evaluating the staff performance; serves as a liaison between staff and Clinical Nurse Specialists and other nursing resources; assumes responsibility for the cost effective and efficient use of human, environmental and material resources.
   
   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
   
   This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.
   Education Required - Registered nurse diploma.
   Preferred - Associate's degree in nursing.
   Work Experience
   Required - 2 years of relevant experience working in a fast-paced, stressful environment.
   Certifications Required - Current registered nurse (RN) license in state of practice. Basic Life Support (BLS) through the American Heart Association. Knowledge Skills and Abilities (KSAs) Strong analytical skills Excellent interpersonal skills Excellent customer service skills Job Duties Uses the nursing process effectively in the delivery of patient care. Coordinates clinical operations on the unit. Communicates critical issues to appropriate parties. Manages and develops employees. Effectively manages resources. Performs other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
   This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns. The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
   Physical and Environmental Demands
   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible. Duties performed routinely require exposure to blood, body fluid and tissue.
   The incumbent works in a patient care area; works in an area where patients enter; works directly with patients; and/or works with specimens that could contain diseases. There may be an occupational risk for exposure to all communicable diseases. Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

   Copy this example

   

5. Post your job

   To find the right operations coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with operations coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit operations coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your operations coordinator job on Zippia to find and recruit operations coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit operations coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new operations coordinator

   Once you've selected the best operations coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new operations coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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