Operations coordinator jobs in Lewisville, TX - 1,026 jobs

About Southwestern Medical Foundation: Southwestern Medical Foundation is a nonprofit organization committed to advancing medicine through the support of medical research, care, and education. We were founded in 1939 by Edward H. Cary, M.D., Karl Hoblitzelle, and a group of community leaders determined to bring excellent medical care to the North Texas region. After establishing Southwestern Medical College in 1943-now UT Southwestern Medical Center-the Foundation began operating as an independent Texas nonprofit, working in close alignment with UT Southwestern to champion leading-edge initiatives. Since our founding in 1939, the Foundation has awarded more than $900 million in grants, primarily to support the mission of UT Southwestern Medical Center. This support has helped nurture one of the world's preeminent medical research and academic institutions. We currently manage more than $1 billion in assets across 1,000+ funds, providing sustainable resources. Summary: The Office & Operations Administrator serves as a cultural ambassador to the organization by consistently acting in a manner that leaves people with a positive perception of the organization while authentically embodying our values. The Office & Operations Administrator is responsible for overseeing the daily operations of the office to ensure the office operates efficiently and smoothly. In addition, this role will contribute to special projects as needed to drive the priorities of the Foundation. Duties and Responsibilities: To perform this job successfully, an individual must embody the culture of the Foundation and understand its priorities. It is the duty of all members of the team to support the Foundation in achieving the organizational goals. In addition, the individual must be able to satisfactorily perform each of the essential duties and responsibilities listed below. The duties and responsibilities include the following, though other duties may be assigned. Communicate and coordinate with a wide range of constituents on behalf of the organization, including prominent university and community leaders, current and prospective donors and their representatives, and other respected constituencies. Under minimal direction, support the organization by providing high-level administrative and project management support to ensure teams work effectively and that workspaces (physical or virtual) meet the needs of the internal team. Perform daily receptionist duties, which include opening and closing the office, greeting visitors, answering and screening incoming calls, directing calls to appropriate stakeholders, and taking and relaying messages. Work closely with and act as a backup to the CEO's Executive Assistant and serve as an administrative liaison across the organization. Take ownership of ensuring office operations and procedures are organized, correspondences are managed, filing systems are designed, deadlines are met, supply requisitions are reviewed and placed, and clerical functions are handled in an appropriate manner. Prepare correspondence and documents, receive/sort emails, U.S. mail, deliveries, and errands daily. Serve as the primary contact for the Foundation's audio/visual and conference room systems, and manages the set-up, maintenance, use, and improvements of these systems. Own the relationship with the outsourced vendor. Coordinate logistics of in-office meetings, including audio/visual set-up and organizing refreshments and meals. Perform general administrative duties such as logging/tracking expenses and developing and managing detailed spreadsheets and databases. Responsible for managing the Foundation's inventory of supplies, promotional items, and event and stewardship items. Takes ownership of monitoring inventory and coordinating with the team to re-order as needed. Oversee and manage office operations to ensure the office has adequate supplies, necessary equipment, and personnel support. Manage and ensure the kitchen is organized, clean, stocked appropriately, and operational for all on-site board meetings and events. Coordinate office equipment setup and repairs and arrange necessary office repairs with building personnel by submitting work orders and scheduling repairs. In collaboration with the Senior Director of Operations, supports the planning, implementing, tracking, and evaluating of office procedures and special projects. Serve as the primary administrative point of contact for internal team support and external visitors. Plan internal team celebrations, including invites, logistics, food, and purchasing of items. Assist with preparing board meetings, including audio / visual set-up, ordering and setting up catering, compiling materials, etc. Provide support as needed for Foundation programming and events, including receptions and board meetings (some which may be extended working hours). In collaboration with the Senior Director of Operations, manage office and operational projects, such as office space improvements, vendor management, and technology management. Working closely with Foundation leadership, manage special projects, create process documentation and ensure project deadlines are met for Foundation priorities. Maintain various spreadsheets regarding vendor management to track contracts, vendor deliverables, vendor payments, and research alternatives as appropriate. Assist the Chief Financial Officer with scheduling, expense reports and other general administrative responsibilities. Qualifications: Our ideal candidate will have the following qualifications: Associate or bachelor's degree or equivalent combination of training and experience At least three years of progressively responsible administrative/office management experience Ability to handle confidential information with discretion Strong attention to detail and problem-solving skills Excellent customer service skills including a professional, courteous and welcoming demeanor Proficiency in Salesforce, ClickUp, Concur and Microsoft Office preferred Demonstrated ability to arrive at the office punctually and maintain consistent attendance Physical Requirements: The physical requirements and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Moderate stress level Moderate noise level Regular and predictable attendance Occasional standing and lifting of at least 20 pounds Long periods of sitting This position is not eligible for remote work.

AIT Worldwide Logistics is seeking an Air Import Agent II that will coordinate the day-to-day import of international freight forwarding shipments into and out of the USA across all modes of international transportation based on customer requests. Th Operations, Agent, Import, Operation, Customer Service, Manufacturing

Classification: Non-Exempt Reports to: Operations Manager Primary Purpose The Operations Coordinator plays a critical role in supporting the day-to-day effectiveness of the organization by assisting the Operations Manager with execution, coordination, and follow-through across departments. This role helps ensure operational processes move efficiently, departments remain aligned, and priorities are tracked through completion. The Operations Coordinator serves as a central coordination function, providing operational visibility, facilitating communication, and helping maintain readiness across departments to support business objectives. The ideal candidate is proactive, highly organized, adaptable, and capable of balancing multiple priorities while contributing to smooth and consistent operations. Essential Functions The essential functions include, but are not limited to, the following: · Serve as a primary operational support partner to the Operations Manager, assisting with daily priorities, coordination, and follow-through across the organization. · Act as a central point of coordination to help ensure departments remain aligned and operational processes move efficiently toward deadlines and shipping readiness. · Track, monitor, and report on operational tasks, requests, and progress across departments to support timely execution and accountability. · Proactively identify workflow gaps, bottlenecks, or delays and communicate status updates, risks, and recommendations to the Operations Manager. · Support execution of operational processes by coordinating information, documentation, and resources between departments as needed. · Assist in ensuring operational readiness for shipping by helping verify that departmental requirements, documentation, and timelines are completed. · Maintain accurate data entry, recordkeeping, and system updates to support operational visibility, reporting, and decision-making. · Support the implementation and consistency of operational processes, procedures, and internal controls. · Provide operational and administrative support on projects, initiatives, and process improvements led by the Operations Manager. · Assist in managing the Operations Manager's calendar, meetings, and operational scheduling needs. · Coordinate office, facility, and operational resources, including building maintenance, supply runs, and vendor coordination, to ensure business continuity. · Adapt to shifting priorities and take initiative to support operational needs as they arise. · Perform other duties as assigned in support of overall operational effectiveness and organizational objectives. Competencies · Operational Coordination & Follow-Through Demonstrates strong awareness of how departments interconnect and ensures tasks, deadlines, and operational priorities move forward to completion. · Prioritization & Organizational Effectiveness Effectively manages multiple responsibilities, timelines, and shifting priorities while maintaining structure, accuracy, and consistency. · Communication & Cross-Department Collaboration Communicates clearly and proactively to support alignment, surface issues, and maintain effective information flow between departments and leadership. · Problem Identification & Sound Judgment Identifies potential operational risks, bottlenecks, or gaps early and applies sound judgment in addressing routine issues or escalating concerns appropriately. · Initiative, Accountability & Professionalism Takes ownership of responsibilities, adapts quickly to changing needs, and demonstrates reliability, discretion, and accountability in daily operations. Work Environment Professional office setting with exposure to operational and warehouse-related activities as needed. Collaborative, team-oriented environment supporting multiple departments across the organization. Physical Requirements · Frequent sitting; occasional standing, stooping, bending, kneeling, crouching, reaching, and twisting. · Ability to lift up to 50 pounds as required for operational or office support activities. · Ability to carry, push, and/or pull light to moderate amounts of weight. · Frequent use of office equipment requiring repetitive hand movements and fine motor coordination, including keyboard and mouse.

About the Role We are looking for a friendly and detail-oriented Operations & Tournament Specialist to join our team. In this dynamic role, you will be the go-to person for our clients and baseball clubs, ensuring everyone feels supported and connected. You'll manage client communications, oversee everyday operational tasks, handle billing inquiries, and create a positive experience for everyone involved. As a key member of our team, you'll build strong relationships with our tournament partners and help baseball teams navigate the tournament landscape. Your ability to communicate clearly and warmly will be crucial as you assist teams with their entry into tournaments and provide support whenever needed. This role requires a proactive problem-solver who is comfortable juggling multiple tasks while maintaining a personal touch. Your responsibilities will encompass being the main operational point of contact for your assigned clients, responding to inquiries and requests promptly, and managing any payment-related processes smoothly. You'll keep accurate records in our CRM system (with HubSpot experience preferred) and collaborate closely with internal teams to ensure everything runs like clockwork. You'll also play a vital role in overseeing tournament logistics, scheduling, and gathering feedback to enhance future events. Key Responsibilities Serve as the main operational point of contact for an assigned portfolio of clients. Monitor and respond to client tickets, emails, and requests in a timely and professional manner. Manage returned ACH and credit card payments, ensuring proper resolution and communication with clients. Review, understand, and accurately interpret client pricing contracts. Maintain accurate client records and workflows within CRM systems (HubSpot experience preferred). Collaborate cross-functionally with internal teams to resolve client issues and ensure smooth execution of operational processes. Build and maintain reports and documents using Microsoft Office (Excel, Word, Outlook, Teams). Identify opportunities to improve internal processes and client experience. Support general operations projects and tasks as needed. Qualifications Required: 2+ years experience in operations, customer success, client services, or a similar role. Strong communication skills (both written and verbal) High attention to detail with excellent organizational and time management abilities. Experience working in CRM platforms; HubSpot experience strongly preferred. Proficiency in Microsoft Office (Excel, Word, Outlook, Teams). Ability to interpret contracts, pricing details, and financial information. Comfortable managing multiple priorities and working independently. Qualifications Preferred: Experience working in a fast-paced startup environment. Familiarity with ACH/credit card processing workflows or billing systems. Experience working with tournament providers and coordinating schedules. What We're Looking For Someone who is proactive, resourceful, and eager to learn. A self-starter who enjoys improving processes and solving problems. A team player who communicates clearly and collaborates well. Compensation & Benefits Competitive salary Health, dental, and vision insurance PTO and paid holidays 401(k) matching

PHI is interested in immediately hiring a top graduate to join their Private Equity Operations Team as an Operations Analyst to assist with the strategic and financial evaluation of the company. You will work directly for the CFO of PHI Oil & Gas and closely with the Q partner in charge of Private Equity who is currently the Chairman/CEO of PHI Group. This is an operationally focused role for a PE company and not a transactional private equity role. If you want a traditional/transactional private equity role, please do not apply. This role is for people who want to be a CEO one day. This is a fast track to that level. Compensation: 25% above what you are currently making or any offer you have. $100,000 minimum. $200,000 maximum. Minimum three-year commitment needed. About Q Family Office: Established in 1994, the Q Family Office is an organization that combines a 30-year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation. About PHI Group: Founded in 1949, PHI Group, Inc. is one of the world's leading helicopter services companies. The Company's primary business has been the safe and reliable transportation of personnel to, from, and among offshore platforms for customers engaged in the oil and gas exploration, development, and production industry. Although in recent years PHI has entered several new domestic and international markets, a large portion of its offshore flight operations continue to be concentrated in the Gulf of Mexico, where PHI is a leading provider of such services. Since late 1997, PHI has also provided air medical transportation for hospitals and for emergency service agencies where it operates principally as an independent provider of medical services. In addition, PHI performs helicopter maintenance and repair services, primarily to existing customers that own their own aircraft. As of July 31, 2022, PHI owned or operated 217 aircraft domestically and internationally, 110 of which were dedicated to its Oil and Gas segment and 107 of which were dedicated to its Air Medical segment. Position Description: Provide analytical, forecasting, reporting, and project support to the CFO for the businesses. Produce reports, which include key metrics, financial results, and variance analysis. Assist in identifying opportunities for performance improvement across the organization. Assist in analyzing M&A opportunities and evaluate new lines of business. Develop models that help with decision-making. Report directly to the CFO of PHI Oil & Gas and work closely with the Chairman of the Board and CEO, who is also a partner at Q Investments Requirements: Recent graduate with an interest in financial operations and management Highly proficient Excel modeling capabilities Partial VBA experience Excellent academic credentials Successful candidates must possess US employment authorization to work. Must be able to commit to the position for at least three years. About Scott McCarty: Mr. McCarty is a partner of Q Investments and has been with Q for over 20 years, starting in 2002. He is currently also the Chairman and CEO of PHI Group, Inc. Prior to leading the private equity and distressed investment groups at Q, he was a portfolio manager. Before joining Q Investments, Mr. McCarty was a captain in the United States Army. Mr. McCarty graduated with a BS from the United States Military Academy at West Point, where he was a Distinguished Cadet and recipient of the General Lee Donne Olvey Award and earned an MBA from Harvard Business School. Mr. McCarty has led several companies through corporate restructuring and has been on the public company boards of Exide Technologies, GulfMark Offshore Inc, Travelport Worldwide Ltd, and Jones Energy Inc., in addition to numerous other private company boards in the technology, environmental, energy and manufacturing sectors.

Are you a master of multitasking with a passion for precision?We're looking for a Logistics Coordinator to work with a dynamic logistics team, solving complicated problems that have an impact on the company's success. We offer a hybrid work schedule with generous benefits. This position will support growing initiatives in our Outbound Logistics functions. This is a terrific job for someone with experience and/or interest in domestic logistics. Our company uses its global supply chain to bring products to our warehouses and a sophisticated logistics operation to get those products to our customers quickly and efficiently. The logistics department is a critical piece of our company - and of today's international business world. Who is Hardware Resources? Hardware Resources is an industry-leading provider of cabinet hardware, cabinet accessories and kitchen cabinets. Across our six brands, we design, engineer, manufacture, and sell our decorative and functional hardware, cabinets, cabinet organizers, vanities, wood products, and LED lighting for the kitchen and bath. We enjoy an outstanding reputation for quality and service. Hardware Resources is headquartered in Bossier City, Louisiana, and our team members are valued and are encouraged to reach their full potential. We foster entrepreneurial spirit and imaginative teamwork with the freedom to act. Our company offers competitive wages, career growth opportunities, and a generous benefits package that includes PTO (sick time, paid vacation), holidays, 401(k), Employee Assistance Program, medical, dental, vision, and life insurance. What does a Logistics Coordinator do? The Logistics Coordinator will be responsible for championing and driving many daily operational initiatives within our growing domestic supply chain. The chosen candidate will be exposed to a variety of transportation modes, including ocean freight, intermodal, truck load, LTL, air freight, and small parcel. Domestic Transportation Responsibilities: Provide general oversight on all domestic customer deliveries, monitoring for service exceptions Route and manage assembled cabinet orders with our final mile freight provider Book and monitor internal product transfers ensuring lowest cost and fastest transit Monitor inbound and outbound shipments to ensure delivery schedule compliance Receive, investigate, and respond to all escalated customer inquiries regarding shipment service exceptions Assist warehouse teams with proper outbound routing for atypical shipments Other Responsibilities: Pursue and identify transportation cost reduction opportunities Review, validate, and approve carrier invoices within our freight audit program Required Knowledge and Skills: Must be a self-starter and inquisitive in nature Strong ability to multi-task, remain highly organized, and manage time efficiently Strong proficiency with Microsoft Excel (VLOOKUP's, pivots, etc.), Word, and PowerPoint Able to demonstrate problem solving methods to identify and correct root cause issues Able to facilitate cross functional initiatives in a teamwork environment Strong interpersonal and communications skills Ability to interpret analysis into sound decision making An interest in global supply chain and global business, we can teach you the function. This can be a great career entry point into global business Education and Employment Experience: Degree preferred, but applicable on-the-job experience will be considered Exposure to International and/or Domestic Logistics experience a plus Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 25 pounds at times Must be able to access all areas of the facility to determine needs Additional Information: No travel expected Performs other duties as assigned A post job offer drug screen and background check will be performed FSLA Status: Salaried Exempt Location: Dallas, TX

Leon Capital Group is a diversified investment firm built on operational excellence, speed of execution, and a high-performance entrepreneurial culture. We are seeking an Executive Scheduling & Logistics Coordinator to support our Founder by bringing structure, clarity, and world-class coordination to his daily workflow, priorities, and travel. This is not a traditional Executive Assistant role: This position is designed for someone with a logistics, scheduling, dispatch, or operations background-a person who thrives in dynamic environments, handles high-volume requests with precision, and manages complexity with calm, decisive prioritization. Ideal candidates may come from logistics operations (FedEx, UPS, Amazon), airline operations centers, healthcare practice operations, dispatch environments, or any setting where timely coordination and resource routing are essential. What You Will Own: High-Velocity Scheduling & Calendar Coordination: Manage 20-30+ inbound scheduling and coordination requests per day from internal leaders, business partners, and external stakeholders. Prioritize competing demands with judgment, clarity, and a strong understanding of the Founder's goals. Build structure into a fast-moving environment by sequencing meetings, optimizing time blocks, and anticipating scheduling constraints. Workflow Triage & Operational Coordination: Act as a central point of intake for communications into the Founder's office. Triage inbound emails, requests, and follow-ups using a systems-driven approach. Maintain organized tracking systems to ensure commitments are met, and priorities remain aligned. Travel Planning & Logistics Execution: Coordinate complex domestic & international travel, including flights, hotels, transportation, events, and multi-stop itineraries. Adjust plans in real time when schedules shift or disruptions occur. Ensure all logistics support the Founder's efficiency and strategic use of time. Cross-Functional Support & Special Projects: Partner with leaders across healthcare, real estate, private equity, and financial services to support cross-team coordination. Assist with special projects requiring scheduling, planning, and communication alignment. Bring an operational mindset-creating repeatable processes that reduce friction and improve flow. Who Thrives in This Role: You excel in environments where things move quickly, decisions matter, and clarity is essential. Backgrounds that often succeed: Logistics Coordinators / Dispatchers (FedEx, UPS, DHL, Amazon, transportation hubs). Airline Crew Schedulers or Operations Control Coordinators. Healthcare Practice Managers or Patient Flow Coordinators. Field Operations Coordinators or Routing Specialists. Operations-focused roles that require real-time decision-making. You are someone who: Loves organizing complexity into clean, structured plans. Remains calm under pressure and adjusts quickly to change. Understands prioritization deeply-not all requests are equal. Communicates clearly and confidently with senior leaders. Works with a high level of discretion and professionalism. Core Competencies: Operational Precision: Strong attention to detail in a fast-moving environment. Scheduling Acumen: Experience managing high-volume calendars or routing workflows. Systems Thinking: Builds processes, anticipates constraints, and improves flow. Adaptability: Thrives with shifting priorities and rapid decision cycles. Service Mindset: Provides polished, high-touch support with executive presence. Confidentiality: Handles sensitive communication with absolute discretion. Qualifications: 3-7 years of scheduling, logistics, dispatch, operations planning, or healthcare operations experience. Proven ability to manage high-volume coordination, workflow triage, or routing tasks. Strong proficiency with scheduling software, email management tools, and workflow systems. Experience coordinating travel or multi-step logistics preferred. Bachelor's degree preferred but not required for exceptional operational talent.

Administrative Engagement Coordinator Schedule: Monday-Friday, 9:00 AM-5:00 PM Work Environment: In-office Employment Type: Full-time, salaried The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach. This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time. This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others. Key Responsibilities Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events Manage handwritten birthday cards, mailings, and personalized outreach Coordinate and deliver gifts to local Dallas healthcare providers when applicable Track engagement timelines and ensure timely execution of initiatives Assist with planning and execution of engagement events, activations, and group lunches Source vendors, obtain pricing, manage orders, and coordinate logistics Provide administrative support related to engagement activities, including documentation and tracking Maintain accurate records related to milestones, gifting, and events Collaborate with internal teams to support conferences, recruiting events, and internal initiatives Assist with internal communications such as newsletters, announcements, and engagement updates Support onboarding-related engagement activities for new healthcare providers Identify opportunities to improve engagement processes and recommend enhancements Ensure a consistent and professional experience across all engagement touchpoints Qualifications Strong organizational and time management skills High attention to detail and follow-through Strong interpersonal and communication skills Ability to manage multiple priorities in a fast-paced environment Proactive, dependable, and adaptable Healthcare industry experience is a plus, but not required Work Schedule & Travel This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.

*If the application for this position prompts you to respond to a question with number of years, e.g., your number of years of relevant work experience, please enter ‘30' if your answer is 30 years or more. Please be aware that we are acting as a recruitment partner for one of our clients in this search.* We are recruiting on behalf of our client, a major player in multifamily construction, for a Project Coordinator to support new projects. This is a full-time, in-office role working closely with Project Managers on projects typically ranging from $10-$20M in value. Position Summary The Project Coordinator supports the project management team by organizing project information, tracking schedules, and preparing regular reports. This role works with multiple active projects and helps ensure communication, documentation, and timelines stay on track. Key Responsibilities Maintain project trackers, logs, and reporting tools Organize drawings, architect submittals, and project documentation Prepare daily, weekly, and milestone project updates Support owner and internal meetings through reporting and follow-up Coordinate with architects and internal teams on deliverables Assist with schedule updates and maintain Gantt charts in Microsoft Project Communicate project status clearly within the office Required Qualifications Ability to work in the office full-time Experience supporting multifamily or commercial construction projects 3+ years of experience using Microsoft Excel Experience supporting multiple concurrent projects, ideally $5M+ per project Experience managing multiple projects while working with trackers and reporting tools Proficiency in Microsoft Project, including Gantt charts. Preferred Experience Background in construction or project coordination Familiarity with Procore or Job Tread

The Bid Coordinator acts as the central point of communication between the Estimating Department and stakeholders. This person organizes bid information, prepares Bills of Materials, manages proposal submissions, and coordinates awarded jobs into production. The goal is to ensure accuracy and responsiveness throughout the bid and submittal lifecycle. Process Area Process Area: Pre-construction and Estimating Workflow Focus: Bid preparation, proposal management, and coordination of awarded projects. Key Responsibilities Organize and track bid information. Prepare Bills of Materials for proposals. Submit proposals accurately and on time. Coordinate awarded jobs as they transition into production. Maintain clear communication with internal teams and external stakeholders.

The prerequisite for this position prefers Proposal Coordinator level education and/or experience. Good organization skills and the ability to perform professionally in a high pressure, fast paced environment are required. The Marketing Coordinator will manage and implement hands-on production and maintenance of marketing proposal pieces and support the business development and marketing efforts of the company. Reports to: Senior Marketing Coordinator in support of VP of Business Development and the Director of Marketing Education/Years of Experience: Bachelor's degree with one to three years of experience recommended Without a degree, three to five years of relevant A/E/C experience required Skill Set: Proficient with Microsoft Office and Adobe Creative Cloud Software Primary Job Functions: · Organize and produce proposal responses · Coordinate project descriptions and project sheets · Maintain all firm resumes & personnel head shots · Update written proposal library information, charts, and graphs · Regularly communicate with marketing team to assist in developing proposal information · Carefully interpret RFP/RFQ instructions to fulfill all submittal document requirements · Coordinate writing and editing of proposal responses with appropriate executive support · Weekly review of lead radar websites list · Assist with award submissions · Update social media plan and posting schedule, artwork, etc… in coordination with the Director of Marketing · Update website in coordination with the Director of Marketing · Sustain brand standards for all marketing pieces · Maintain marketing materials, including electronic files, graphics and supplies · Assist in interview preparation · Assist and attend industry and project specific events e.g. project milestone events, trade shows, MWBE outreach fairs, etc… · Participate in related professional organizations e.g. SMPS, TEXO, etc. · Delivery and submission of proposals and other Byrne items as needed. Other marketing and administrative duties as assigned

Administrator, Department/Coordinator Additional Information: Show/Hide Days: 226 Pay Grade: 107 * Please check the Salary Schedule for current rates and stipend eligibility. (Scroll down after clicking this link) Qualifications: Education/Certification: * Bachelor's degree from an accredited university * Valid Texas Teacher's Certificate * Master's degree or recent academic work toward an advanced degree Experience: * Minimum of three (3) years of successful public school teaching experience in the related field * Please see attached for more information. Attachment(s): * Job Description - Coordinator Academic Systems

About Us: As a company, we promote a culture of honesty and integrity, and value the trust it allows us to build with customers and employees alike. Our focus on our people is what sets us apart and keeps our customers coming back to work with us! If you are seeking to be a part of a family, this is the place for you! We are an integrated logistics company responsible for moving 20% of global trade annually. With a dedicated team of over 110,000 employees across 130 countries, we go all the way to connect and simplify global trade, and help our customers grow and thrive. Maersk Ground Freight (MGF) offers transportation services like FTL (Full Truckload), LTL (Less Than Truckload), brokerage, cross-border trucking, groupage, and sortation hubs, connecting Maersk or Customer warehouses or depots or cross-dock/consolidation/deconsolidation facilities through a robust network led by best-in-class operations and technology. This integrated network will service multi-channels like B2B, B2C, B2B2C, e-commerce, direct to store, dropship, returns, and more, leveraging asset-based, asset-light, and non-asset models. Summary: Provide administrative support to the employees of Maersk and to the HR Department in a variety of tasks and responsibilities. Responsibilities: • Record employee information in database such as personal data, compensation, benefit deductions, tax data, transfers, performance reviews or evaluations, and termination date and reason. • Ensure that all promotions and pay increases are properly entered and processed. • Coordinate set up of new hires including paperwork and entering employees into HRIS system and time keeping system. • Update employee files to document HR actions and to provide information for payroll and other uses. • Prepare offer letters and communicate with candidates regarding offer and onboarding information. • Process companywide background checks and drug screens; inform management of clearance. • Main point of contact for employees in regards to HR related questions. • Examine employee files to answer inquiries and provide information to authorized persons. • Process termination paperwork. • Compile data from personnel records and prepare reports. • Maintain proper record keeping via uploading documents into HRIS systems in addition to manual filing of employee files. • Position is full-time and on-site. • Other duties may be assigned. Qualifications: • High school diploma or general education degree (GED). • One to two years' human resources work experience/exposure. • Strong computer skills to learn new systems quickly, along with proficiency in Word, Excel, and Outlook. • Ability to maintain confidentiality at all times is a must. Company Benefits: Medical Dental Vision 401k + Company Match Employee Assistance Program Paid Time Off Flexible Work Schedules (when possible) And more! Pay Range: $27.00 - $31.00 hourly* *The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.

Job DescriptionSalary: We are seeking a detail-oriented and proactive Project Coordinator to support our Project Managers in the successful execution of land development and building design projects. The ideal candidate will assist in coordinating communication between clients, consultants, and governmental agencies; track project milestones; and help manage documentation throughout the project lifecycle. Key Responsibilities Coordinate project schedules, deliverables, and deadlines across multiple teams Facilitate communication between clients, consultants (civil, MEP, structural, surveyors), and jurisdictional agencies Assist with entitlement processes, permitting, and jurisdictional approvals Organize and maintain project documentation, including meeting notes, submittals, and revisions Prepare and distribute meeting agendas and detailed meeting minutes Track project progress and assist with regular project reporting to stakeholders Support the Project Managers with daily administrative and coordination tasks Follow up on permit submissions, plan reviews, and consultant deliverables Assist with invoice tracking and consultant coordination Use project management software to update schedules, logs, and team communications Qualifications Bachelors degree in Construction Management, Architecture, Engineering, Planning, or related field preferred 2+ years of experience in a similar role within an A/E/C firm or development-related industry Familiarity with land development processes, permitting, and entitlement procedures Strong communication and organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management platforms is a plus Ability to manage multiple priorities in a fast-paced environment Experience with agency coordination and an understanding of permitting processes is highly desirable Why Join The Dimension Group? Collaborative and supportive team environment Opportunities to work with national brands and diverse project types Competitive salary and benefits package Growth opportunities within a well-established and expanding firm

Position is immersed in monitoring tool suites with an understanding of their technical design, functionality and implementation at TFS (Toyota Financial Services). Provides input and develops technology roadmap for tools to ensure TFS remains current. Partners and collaborates with Design & Engineering, IT Operations, and Enterprise Architecture teams to drive monitoring technology solutions that meet current and emerging TFS platform standards. Drives standardization and best practices for the design and implementation of monitoring tool suites. Consults with BTS teams to gather requirements and design, test, and implement technical solutions for monitoring infrastructure and application components. Works closely with the other BTS teams for the integration of 3rd party monitoring solutions into TFS enterprise monitoring systems. Establishes and maintains working relationships with software vendors to secure technical support and product insight on behalf of TFS. Creates business cases in support of new tool procurement or vendor service required to deliver a monitoring solution requested by business. Works closely with the TFS Service Management team to ensure monitoring tool suites provide timely and accurate data to support the ITIL processes (e.g. Incident, Problem, Change, Availability, Config. Management, etc.) Consults and provides technical direction to TFS Service Provider supporting monitoring tool suites with respect to enhancements, upgrades, patching, or run and maintain services. Must Haves: 3-5 years' industry experience 1 year experience providing administrative support for HP OpenView software suite (aka HP Operations Manager) - (Note: 3-5 years' experience on a similar tool suite is acceptable) Experience with HP products in this suite include: OM Windows, OM Linux (v9.x) Smart Plug-ins (e.g. WebLogic, JBOSS, Tibco, DB) NNMi (v10.x) Performance Manager (v9.x) Reporter (v4.x) OMi (v10.x) UD / uCMDB (v10.x) SiteScope (12.x) 1 Year experience working in a VMWare environment 1 Year experience working with Oracle (10g, 11g, 12c) or SQL Server (2005, 2008, 2012) database platforms. Possess intermediate experience on Windows server platform and/or Linux (RHEL) server platform. Possess novice/intermediate scripting knowledge and experience implementing solution based on JavaScript, Perl, Python, Groovy, Ruby etc. Possesses excellent verbal and written communication and interpersonal skills and the ability to interface with leadership and all levels of TFS resources (technical & non-technical). Ability to work independently, with strong organizational and flexibility skills in a team-oriented environment. Familiar with ITIL / ITSM principles & processes Preferred/ Nice-to-haves: Bachelor's Degree in Business, Computer Science or equivalent job experience desired. Demonstrated continued knowledge acquisition of emerging technologies Familiarity with other HP products (e.g. HP Business Service Management (BSM), SiteScope, Service Health Reporter) Experience working with ServiceNow, a plus Additional Information All your information will be kept confidential according to EEO guidelines.

The purpose of this position is to coordinate the implementation of signal timing plans, Traffic Management Center (TMC) operations and assist with the Transportation Network operations and maintenance. This includes evaluating existing timing plans, the development of new signal timing plans, timing log updates, signal system backups, and inspection of new and newly modified traffic signals. This position also assists with the maintenance of all the servers, computers and systems throughout the Transportation Network. Work requires knowledge primarily of the Tacticssignalsystem software, various vehicle detection systems, CCTV integration and network operation This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. This position has responsibilities that require lifting up to 20 pounds on occasion. * Facilitates operation of the traffic signal system by monitoring Intelligent Transportation System resources like: CCTV, signal maps, network traffic, and radios; identifying and verifying incidents, lane closures, and hazardous situations; displaying the library or template-based VMS messages; and completing records. * Receives calls and responds to citizen, motorist, and other department/agency inquiries and concerns about traffic signal operations and traffic-related issues. * Research and development of new Intelligent Transportation System devices and software available to test and use to improve traffic operations, such as connected vehicle systems and autonomous vehicle systems. Meet with vendors demonstrating systems available. * Design and develop improvements to existing operations, network design, and systems to improve traffic flow and traffic signal operations throughout the City for day-to-day operations and special events. * Coordinate the maintenance of the signal timing database management, tracking, recording, and organizing of traffic signal timing changes. * Assist with the Transportation Network's communication, maintenance, and troubleshooting practices to keep traffic signal, CCTV, and DMS communications in good order. * Assist with the Transportation Network servers and workstations, including operating system updates, and coordinate with vendors for third-party updates and maintenance of proprietary software (Tactics, Lonestar, Milestone, Jupiter, Canvas, Cohu, Daktronics, Wavetronics, Gridsmart, Autoscope video detection systems, Iteris detection systems, and others). * Coordinate the maintenance of the Traffic Management Center operations, including inspection of all installations and maintenance of equipment necessary for the center to function efficiently. * Coordinate the installation, operation, and maintenance of various vehicle and pedestrian detection systems, including but not limited to inductive loops, radar, and video. * Coordinate the dissemination of traffic information through various communication devices to other governmental agencies located within the operations center and/or managed area. Update traffic management databases with incident information and respond to general inquiries from the public. * Coordinate incident management, including the development and evaluation of incident response scenarios for planned or unplanned events and/or incidents. * Coordinate the deployment and maintenance of several PCMS boards to assist with incidents and events. * Coordinate the diagnosis and troubleshooting of traffic signal operations affected by vehicle and pedestrian detection issues and interface with Traffic Operations staff to make any necessary corrections. * Coordinate providing any available video evidence from Transportation CCTV systems for accidents, incidents, and Public Information Requests in a timely manner. * Coordinate maintenance, operations, and inspections with outside agencies (TXDOT, Union Pacific, NTTA, TRE / Herzog, Oncor) as needed. * All other duties as assigned by a supervisor/manager within your department/division. Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be: * Education: Equivalent to an associates degree or equivalent experience. * Experience: Minimum 3 years of relevant experience, preferably in the Traffic Management Center and/or Network environment. Must have a good electrical/electronic background with advanced computer and network skills, a solid understanding of the TxMUTCD, and familiarity with TXDOT operations and procedures. * Licenses: Valid Driver's License required * Certifications Required: IMSA Traffic Signal Technician Level II or obtain within a year of hire.

The Facilities Project Coordinator II is an entry-level position for a career in Project Management under the direct supervision of Facilities Director. The Facilities Project Coordinator will assist the Facilities Director with administrative duties within the product development, production and/or sustainment life cycle. The Facilities Project Coordinator II will support the Facilities Director with the day-to-day operation of the facility including administrative support for projects and programs. This individual supports the smooth execution of project activities, manages key documentation, and serves as a point of contact for project teams and stakeholders. Responsibilities and Tasks: Able to Plan, Execute, Monitor and Control assigned discrete projects or activities to ensure assignments are completed on time and deadlines are met. Review deliverables for completeness, accuracy, and quality. Ensure project and product documents are complete, current, and stored appropriately. Maintain project records, prepare status reports, take meeting minutes, and ensure documents are accessible. Assist in the development and growth of Facilities Software. Assist Facilities Director in maintaining positive relationships, both internal and external. Act as a liaison between project teams and stakeholders, providing updates and clarifying project details. Able to identify potential project risks and elevate to project leadership. Adhere to applicable ITAR, TINA, FAR, Export Compliance, EMD, Safety, and Security requirements. Engage in continuous process improvement and promote positive changes within the company. Education, Experience, License, or Certification: Minimum of Associate's Degree is required. Bachelor's Degree is preferred. 5+ years functional experience may substitute. 1-3 years functional experience is required. Proficient skills in the use of MS Excel, Word, Visio, Outlook, and Project. 2 years of experience in facilities, office administration, or a similar support role. Skills and Abilities: Familiarity with facilities management systems (e.g., UpKeep or similar platforms) is preferred. Strong attention to detail, organizational, and communication skills. Ability to manage multiple tasks, prioritize effectively, and work collaboratively in a team environment. Basic understanding of workplace safety and compliance standards. #LI-HA1

The Project Coordinator is a creative, self-motivated team player who is detail oriented, possesses strong communication and problem-solving skills, and who enjoys working in a fast-paced, deadline-oriented environment. The Project Coordinator requires excellent organizational skills and ability to work under the pressure of multiple deadlines. Ability to plan and prioritize tasks and the ability to manage multiple concurrent projects and individuals. He or She will be responsible for organization and implementation of PBK standards and procedures. Your Impact: Assemble all Design Deliverables (Schematic, Design Development) and Presentations. Coordinate OAC meetings, agendas, meeting minutes, Friday reports and action items for major projects. Create Presentations for all Project & Bond Related Meetings (bond planning, bond updates, Master Planning, Community Meetings, project updates). Assist Project Team with Bidding/Proposal Materials (Advertisements for Proposals, Proposal Documents, Recommendation Letters, Bid Tabulations, etc.). Prepare AIA Contract Documents. Assist Project Managers with obtaining and tracking TDLR, City, County Permits & Applications. Coordination and tracking of all Project Documents (Submittals, Change Orders, Pay Applications, Allowances, Warranty). Create Brochures and other Marketing Materials for School Tours, Community Meetings, etc. Assist team in developing architectural and project write ups for marketing purposes. Assist project team in long range facilities master planning and facilities assessments. Here's What You'll Need: Bachelor's Degree strongly preferred. Professional Background in Project Management, Marketing, Architecture, Engineering, Construction, Design, Graphics or Business strongly preferred. Previous experience in a professional services firm (architecture, engineering, construction) is strongly preferred. Proficient in Adobe Creative Suite and Microsoft Office Suite. Proficient in Smartsheet, Bluebeam, Newforma, Prolog (and/or other project management software) preferred. LEED accredited, a plus but not required. Excellent verbal and written communication skills. Must possess the ability to interact and represent the firm well with clients, consultants, vendors and external organizations on behalf of the senior management team. Ability to work and effectively communicate with all levels in and outside the organization. Strong attention to details, including proofreading. Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines. Exceptional customer service skills.

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. What you bring to the table Beck is looking for a qualified Architectural Project Coordinator II to join our team. The candidate will be embedded in a project team performing essential project tasks with moderate supervision on a wide range of building types including commercial, higher ed, liturgical, mixed-use, and/or healthcare. Beck is one of the most advanced users of 3D modeling tools in the design process, so the candidate should be comfortable using Sketchup, Revit, Photoshop, and more. The job involves the following essential functions: * Actively participate in owner meetings * Collaborate with the project team in all aspects of the project * Involvement in projects from Schematic Design to Construction Administration * Assist with development of conceptual design and programming * Ability to assist in the Construction Administration phase and able to review submittals, generate punch lists, and answer RFIs * Independently solve problems encountered * Lead and direct specific aspects of the project including consultant coordination * Enjoy working in a team environment * Mentoring and training of younger staff Who we think will be a great fit A reliable Architectural Project Coordinator II with an understanding of the fundamental aspects of Architecture, having a passion to get things done, and possess uncompromising authenticity and integrity. An individual with an interest in the Integrated project delivery method and an interest in being innovative in process improvement and technology will be an ideal candidate for this position. You also meet the following requirements: * 2-5 years of relevant architecture experience * College graduate with relevant, NAAB accredited degree * Pursuing licensure testing preferred Physical Demands: Frequently operates a computer and other office productivity equipment , ability to coordinate and participate in client meetings, constantly communicates with project team and related parties, ability to maintain best practices related to architectural design and production, ability to adhere to consistent attendance. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.