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Operations Coordinator Jobs in Middletown, NJ
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Operations Coordinator
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Operations Associate (Beauty/CPG)
Hae CPG
Operations Coordinator Job 21 miles from Middletown
COMPANY: Hae CPG Operations Associate ROLE TYPE: Full-time About the Company Hae CPG is a collective of operations and supply chain experts leading emerging beauty and wellness brands through their growth journey. With our support, brands have peace of mind, knowing they have access to the full spectrum of operational support, from the nitty-gritty of daily operations to the strategic foresight needed for long-term success. From product conception to the doorstep of customers - we specialize in laying down the foundation of a brand's business and executing their ideas, so they can focus on their number one priority - growth. Our areas of expertise include inventory planning, production management, 3PL sourcing, retail and e-commerce fulfillment and operations, and transportation logistics. Our team has experience working with and shipping to most retailers in the US and globally, including Sephora, Ulta, Target, Walmart, CVS, Nordstrom, Violet Grey, Goop, Cult Beauty, Mecca, and more. Location We are based in Brooklyn, NY. This role will be hybrid. Role Description Hae CPG is seeking an Operations Associate to support an exciting new stage of the company and a fast-growing client roster of CPG brands. The Operations Associate will collaborate with the Hae CPG team, including the Founder/CEO and Operations Manager, to support the day-to-day initiatives and workflows across e-commerce, retail, logistics, and customer service operations for key clients. You must be both a self-starter with an entrepreneurial mindset and a team player that is willing to roll up your sleeves believing that ‘no task is too big or too small. The role requires stellar communication and relationship building acumen, strong writing abilities, and the ability to understand data. You must be flexible and quickly adaptable, as the needs of the business can quickly evolve. Responsibilities Support Lead Ops team with the execution of day-to-day operations of each client's e-commerce, B2B and customer experience operations; learn and adapt to the unique flows, teams, platforms/software, protocols and supply chain structure of each client Ensure e-commerce and Drop Ship orders are processing across all brands in a timely manner; correspond with 3PLs to troubleshoot delays and order issues; monitor platforms for integration issues; target 100% fill rate Process manual wholesale orders within 3PL WMS and EDI software; review routing guidelines across all retail channels and ensure purchase orders are processed and packed and documentation is prepared accordingly; collaborate with 3PL teams to process orders in a timely manner; submit invoices; update order status as needed and provide tracking information to retail partners; input data into retail portals and EDI as needed Cultivate relationships with and correspond with 3PL and freight partners to ensure timely shipping and delivery of outbound e-commerce and retail orders and coordination of inbound; manage specialty value-added services and projects; compile BOMs; manage RTVs and inventory QC of returned goods Troubleshoot e-commerce order delays, misships, lost packages; analyze returns and ticket data; flag trends with order fulfillment issues Manage customer service inquiries and reporting for key clients Monitor, investigate and dispute e-commerce and retail chargebacks; gather historical data to advise on best practices to minimize charges Process and manage special order requests for press, marketing, sampling, VIPs for clients Support Lead Ops team with updating sales and inventory reporting, freight analysis; audit logistics bills Flag integration challenges and work with Lead Ops team and various brand and vendor teams to troubleshoot Compile data across customer service and fulfillment in both internal and external facing reports Create, organize, and update client documentation and reporting, SOPs, retail and routing guidelines Requirements At least 1+ years in retail/CPG industry, preferably within an operational or customer support function Excellent interpersonal and communication skills and prioritizes relationship building, able to craft creative, warm, and engaging responses to clients and vendors Eager to learn new skills and process flows Detail-oriented, highly organized, and able to multi-task - must be able to keep up with multiple clients, emails, timelines, launches, purchase orders simultaneously and with accuracy and timeliness The ability to blend creativity and data to strategize the best, efficient, innovative outcomes Both a dynamic self-starter and a team player with an entrepreneurial mindset, able to self-manage and work independently without handholding An agile, resourceful problem solver that can adapt within a constantly evolving business Proven ability to thrive in a fast-paced environment and adapt quickly to new circumstances Excited about working in a startup with the ability to approach growth like an entrepreneur - this role will have freedom to innovate, and you will have significant impact on the overall growth of the business and the culture and the company Competency in Microsoft platforms (Excel, Powerpoint, Word), Google platforms, project management tools and the ability to quickly master and implement new applications and systems Experience in Shopify$53k-100k yearly est. 8d agoAir Import Operations Coordinator
Accelerated Global Solutions (AGS
Operations Coordinator Job 21 miles from Middletown
Join our team at AGS as an Air Import Operations Coordinator, where you'll be pivotal in ensuring the timely movement of shipments and maintaining efficient communication with clients and overseas agents. Your attention to detail and proactive approach will be instrumental in meeting key performance indicators (KPIs) and optimizing our logistics processes. Key Responsibilities: Ensure timely movement of shipments and communicate any delays or documentation issues to clients and overseas agents. Accurately file documents such as invoices, AWB, and shipping statements, verifying merchandise weights or volumes. Utilize analytics tools to track and meet KPIs, identifying operational inefficiencies and proposing improvements. Organize data using spreadsheets (Excel, Google Sheets) to collaborate internally with warehouse and operations teams for timely fulfillment. Perform daily tracing to maintain data accuracy and communicate effectively with customers, vendors, and carriers. Provide support to fellow associates, supervisors, and department managers as necessary. Job Qualifications: Minimum of 1 year of air import operations experience highly preferred. Strong communication and interpersonal skills. Proactive with strong organization skills. Proficiency in Microsoft Office and computer skills. Excellent written and verbal communication skills. Experience with Cargowise is a plus. Previous experience in freight forwarding highly preferred. Fluent English is required; proficiency in Mandarin/Chinese is a plus. Benefits: Health, vision, and dental insurance 401K Paid time off Yearly Bonus potential Professional development opportunities Collaborative and dynamic work environment Candidates must be able to reliably commute to Springfield Gardens, NY 11413 or plan to relocate before starting work. Schedule: 8-hour shift, 5 days a week (weekends are necessary) If you're passionate about e-commerce logistics, excel in a fast-paced environment, and possess strong communication and analytical skills, we invite you to apply for this exciting opportunity!$39k-59k yearly est. 10d agoJunior Operations Coordinator
Sprayground
Operations Coordinator Job 21 miles from Middletown
Sprayground, an iconic bag brand and a division of The Moret Group located in garment district of NYC is looking for an energetic and meticulous candidate to assist our sales team coordinate and process customer orders. Description: Work closely with Sales Ops to handle all tasks needed and ensure sell-in targets are achieved Enter & process customer orders using proprietary ERP system Provide pre- & post-delivery customer service Assist sales team with online product catalogue. Experience with Brandboom or NuORDER a plus. Assist sales team with customer on-boarding Assist ecommerce team with product setup. Experience with Shopify a plus. Troubleshoot and find solutions to various issues Requirements: 1-3 years of customer service experience An understanding of sales reports Must be a team player Must have proper customer service etiquette Excellent computer skills in Excel and Outlook required Strong Communication and follow up skills Energetic, eager to learn, pleasant and articulate Extremely detail oriented and organized with the ability to multitask$39k-59k yearly est. 6d agoResearch Program Administrator
Nj Transit
Operations Coordinator Job 24 miles from Middletown
Move forward with us! At NJ TRANSIT, you'll be joining us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time-and we're looking to hire talented folks with a love of learning to make it all possible. Summary Provides support of project development, award, research compliance, outreach events, and administrative tasks in support of NJ TRANSIT research projects designed to ultimately enhance NJ TRANSIT's provision of enhanced mobility options and rider experience across all modes and markets. Includes providing day-to-day project management to research projects. Maintain understanding of research ethics, pertinent laws and regulations Roles and Responsibilities: Coordinate development of NJ TRANSIT research needs with internal stakeholders Investigate opportunities for internal and external research funding Support researchers by coordinating and assisting in the development of research grant applications and related budgets Write and contribute to grants as directed Administer pre- and post-award management of scientific/research projects and grants, which may involve: Provide day-to-day Project Management of research projects Follow Cost Accounting Standards and process invoices for research projects Follow funding agency requirements and guidelines Review project costs with the PI on a regular basis Prepare reports for funders or other stakeholders Assist in preparing and executing public stakeholder and outreach events Prepare research contracts and data use agreements Working Environment Primarily office environment Occasional field visits to NJ/NYC locations and/or meetings Occasional stakeholder events possible on evenings or weekend Education, Experience and Qualifications: Bachelor's degree in accounting, Business/Business Administration, Finance or other relevant field and 2 years of research administrative related experience. Certified Research Administrator or Project Management Professional certification preferred Grant writing experience preferred Experience with creating budgets preferred Knowledge and Skills: Background in transportation, engineering, social sciences, or education Knowledge of database management software (e.g., Excel, Access) and MS Office Excellent writing & communication skills Excellent organizational skills and able to multitask to handle multiple priorities and simultaneous deadlines, and to independently seek out answers from the appropriate grant, publication and/or other resources. At NJ Transit, you will enjoy a competitive salary and excellent benefits package: Comprehensive Family Health Insurance - Medical, Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave Tuition Assistance Pre-Tax Commuter Benefits Plan Retirement Plans 401(a) - Retirement plan with a 6% employer contribution 401(k) - Retirement saving plan with up to an 3% company match 457(b) - Deferred Savings Plan At NJ TRANSIT, diversity and inclusivity are vital to our success as we are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.$73k-107k yearly est. 6d agoHybrid Event Operations Coordinator
Primary
Operations Coordinator Job 21 miles from Middletown
Hybrid Event Operations Coordinator About Us: We are a warm, community-focused membership space designed for children and families, centered on Montessori, child-led learning and mindful practices. Here, children from 0-9 engage in thoughtful, creative play in an environment that promotes peace, independence, and holistic growth. Our commitment is to provide a nurturing “home away from home” where children, parents, and caregivers find a collaborative and caring atmosphere. To support our mission, we are seeking a dedicated Hybrid Event Operations Coordinator to ensure the seamless execution of Gatherings and enhance the joy of our community. What You'll Do: Event Planning & Coordination Plan, organize, and execute birthday party events held twice daily on Saturdays and Sundays, ensuring a joyful and memorable experience for families. Coordinate occasional after-hours socials for adults during the week, as well as special holiday events and community gatherings throughout the year. Collaborate with program leaders to create engaging activities that reflect our child-led learning philosophy, making every Gathering a meaningful experience. Manage logistics for events, including setup, catering, equipment rentals, and coordination with vendors, ensuring every detail aligns with our values. On-Site Operations Oversee day-to-day operations during our busy on-site days (Thursday-Sunday), creating a welcoming, organized, and efficient environment for children, families, and staff. Ensure smooth execution of events by coordinating staffing, daily routines, and play sessions while promoting a child-centered atmosphere. Greet families, manage visitor protocols, and maintain a safe, supportive environment for all participants. Act as a liaison for vendor relations, ensuring a high standard of quality for supplies and services. Family Engagement & Enrollment Management Work closely with the Program Director to engage families, assisting with enrollment activities, open house events, and workshops designed to foster a vibrant community. Maintain accurate and organized records of family experiences and support needs, ensuring a collaborative approach to family engagement. Finance & Compliance Support Assist in maintaining budgetary responsibilities by tracking event expenses, purchasing supplies, and supporting financial health within our community. Uphold compliance standards by monitoring health and safety policies and ensuring secure record-keeping. Facilities, Health, and Safety Coordination Ensure that the space is clean, safe, and welcoming for all families and staff, overseeing maintenance and organization. Serve as the primary contact for vendors related to meal services and inventory management, ensuring nutritious options that meet family expectations. Technology & Data Management Support the tech needs of the team by managing communication platforms and social media. What We're Looking For: Education & Experience: Bachelor's degree preferred with a minimum of two years in operations or event management, ideally in a family-oriented or educational environment; Montessori experience is a plus. Skills: High proficiency in digital tools (Google Workspace, scheduling software, CRM systems); familiarity with childcare and family engagement platforms is an advantage. Mindful Communication: Strong interpersonal skills, with the ability to listen actively, communicate warmly, and represent our values with every interaction. Reliability and Flexibility: Proven ability to thrive in a dynamic environment, manage multiple responsibilities, and approach challenges with a proactive, innovative mindset. Commitment to Community: A genuine interest in fostering a family-centered, child-led learning environment, promoting inclusivity, creativity, and mindfulness. Benefits of Joining Us: Competitive salary with regular performance reviews Comprehensive health benefits for you and your dependents, including dental and vision Professional development opportunities focused on Montessori education, family engagement, and operational excellence Paid time off and mental health days to support work-life balance Wellness programs offering free access to wellness resources for you and your family Diversity and Inclusion: We celebrate diversity, inclusion, and individuality within our community. We believe that our collective strengths and varied perspectives enhance the experience for every child, family, and staff member. We are committed to building a team that reflects and uplifts the rich diversity of New York City.$36k-55k yearly est. 8d agoBusiness Development Coordinator (Boston, MA, Newark, NJ, Philadelphia, PA, Washington, DC.)
McCarter & English, LLP
Operations Coordinator Job 24 miles from Middletown
Business Development Coordinator [Boston, MA, Newark, NJ, Philadelphia, PA, Washington, DC] McCarter & English LLP currently seeks a Business Development Coordinator for its Boston, MA, Newark, NJ, Philadelphia, PA or Washington D.C. offices. If you have the appropriate experience, we invite you to consider joining our team. Please send you resume and cover letter to the attention of Christine Lydon, Esq., at ***********************. The Business Development Coordinator supports the Business Development team in helping them deliver on initiatives that drive new business opportunities and raise the profiles of the lawyers and the firm, by supporting the marketing technology tools the team uses, and operational needs of the department. The Coordinator will assist the CMO and Business Development Managers in a range of tasks described below. This person will also help improve quality and use of data sources, provide data analysis, improve reporting, and create best practices for the use of McCarter's business development technology and applications (InterAction, Content Pilot Deals & Cases and Proposal databases, financial applications). The role will involve working with other departments and outside vendors to integrate and improve marketing applications. Major responsibilities include: Deals & Cases database (Content Pilot): Work with BD managers and specialists to develop processes for collecting client/matter data for inclusion in the firm's experience database. Develop system reports and best practices for enhancing and maintaining integrity of the data and improving and troubleshooting issues with the application. Proposal Pilot: Maintain proposal generation system, working with BD team to update practice group and firm content. Works with BD managers and specialists to track wins/losses and run reports. Assist with application improvements and troubleshooting. InterAction: Performs as CRM Specialist's backup. Assists with InterAction to better utilize existing data, improve data quality and simplify reports that legal assistants can generate. Proposals/Pitches/Compliance RFIs: Provide backup support on pitch/RFP production. Assist BD team in coordinating and collecting relevant data to respond to client compliance surveys, diversity surveys and RFIs. Administrative support for the CMO and department. Including budget tracking and expense processing. Other responsibilities include: Award/Directory Submissions: Assists with calendaring deadlines and tracking and coordinating processes for Chambers and other directories and awards submissions. Events: Provides support to Events Manager on internal and client events, which may include travel to other offices to provide onsite event support, as needed. Alumni program: Aids in the development, growth and promotion of Alumni program, including research of alumni, monitoring moves, reporting, etc. Website Insights and Social Media: Assists with drafting content for the firm website and social media platforms. Special projects: Assists with special projects and assignments as needed. Experience/Skills Requirements: Bachelor's degree with 1-2 years of experience working for a professional services organization or corporate business setting. Advanced Microsoft Office skills, particularly in Word and Excel. Demonstrated understanding and experience using relational databases/CRMs. Solid business acumen with strong analytical and problem solving skills. Strong client service and interpersonal skills to effectively communicate with lawyers and staff. Ability to work well in a team environment, collaborating regularly with colleagues and approaching projects with a flexible and adaptable mindset. Must have strong project management skills and be able to juggle multiple priorities to meet tight deadlines. McCarter & English, LLP is an Equal Opportunity Employer$94k-127k yearly est. 8d agoShipping & Logistics Coordinator - Fashion Wholesale
R & O Design, Inc.
Operations Coordinator Job 21 miles from Middletown
Shipping and Logistics Coordinator We are an established and growing women's apparel designer/manufacturer/wholesaler located in NYC who is looking for an experienced Shipping and Logistics Coordinator. The successful candidate will be detail oriented and able to accurately manage and process a high volume of outgoing shipments in an organized and efficient manner while maintaining an accurate inventory of incoming and outgoing merchandise. This person will be working in conjunction with another senior coordinator to share in the responsibilities of the department. Responsibilities Include Inventory Management Tracking incoming containers of finished goods against what was purchased from our overseas vendors to identify potential overages/shortages Communicating with production department to keep informed on any goods that will potentially arrive late or early Keeping management and buyers aware of early/late deliveries of goods Logging in receipt of goods from containers into inventory Keeping an accurate ongoing inventory and monitoring aging across multiple warehouse locations Maintain and send weekly inventory reports to buyers and to management Working with management to ensure all inventory is sold at the end of the season Managing periodic physical inventory to verify accuracy with warehouses Shipping and Logistics/EDI Monitor sales order delivery dates and cross reference against incoming shipments to ensure timely delivery Follow logistics routing guides to ensure that all guidelines are followed Send pick tickets and instructions to the warehouse to follow for pickups and deliveries to the customer Ensure Bill of Ladings match what was shipped and send to accounting for processing Familiarity with EDI - ASN, PO, Invoice Qualifications & Requirements A bachelor's degree 2+ years of experience in the key responsibilities identified above Must be proficient in Excel - A2000 a plus Familiarity with EDI (DiCentral) a plus Ability to multitask and adhere to reporting deadlines Ability to work independently and as part of a small, focused team Proactive approach to continuous improvement and process enhancement Experience in fashion industry a plus Experience with TJX routing guide a plus Job Type: Full-time Pay: $65,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Employer paid health insurance Paid time off Vision insurance Bonuses + opportunities for growth Schedule: Monday to Friday 9AM-6PM Work Location: In person$65k-75k yearly 6d agoLogistics Coordinator - Aviation
Axis Global Logistics
Operations Coordinator Job 21 miles from Middletown
Axis Global Logistics, a 3PL Logistics Company is looking for an Aviation Logistics Specialist to work in our Piscataway, NJ office. Under minimal guidance of the Director of operations, the Aviation Logistics Specialist is responsible for coordinating shipments and projects for Axis Global's aviation customer base by offering quality shipping solutions. The Logistics Specialist acts as a liaison between the customer and the company. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 1. Professionally handle incoming requests from customers or third party vendors to move aircraft parts to domestic and international locales on a next flight out basis. 2. Calculate shipping costs on international cargo MAWB's and be familiar with process of creating and filling out MAWB, based on instructions supplied by customer, or last mile delivery agent. 3. Must be familiar with international export requirements from the US and be able to file an SED with AES system. 4. Familiar with import customs laws in to the US, and be able to understand and obtain POA for correct entity to expedite clearance and delivery. 5. Select routing solutions for customer's needs and be able to determine best routing options to international destinations based on service level 6. Read commercial invoices and understand the details contained within (including determining who the USPPI, and FPPI are) 7. Create international shipping documents 8. Pre-alert service partners of special services request via email; 9. Track and monitor all scheduled shipments, including calling or emailing customers with POD's 10. Advise customers of delays on their shipment; including flight delays, flight cancellations, missed connections, etc. 11. Provide quotes for transportation charges to customers on request, able to answer customer questions in regard to billing 12. Escalate service issues to management 13. Able to e-book shipments efficiently, CPS- Descartes, etc 14. Must be familiar with INCO Terms and understand the impact it has on financial responsibilities 15. Understand the regulations surrounding DG shipments and their existence 16. Familiar with oversized freight handling 17. Able to read dimensions provided, and calculate chargeable weight for domestic and international shipments 18. Performs other duties as assigned; QUALIFICATIONS: Two or more years in an operations role that includes routing over the counter shipments form the US to foreign destinations, and an overall understanding of the aviation industry. Candidate should possess strong organizational, communication and problem-solving skills; Able to navigate TMS system. Axis Global Logistics is an equal opportunity employer$39k-55k yearly est. 7d agoLogistics Coordinator
ESW Beauty
Operations Coordinator Job 17 miles from Middletown
: ESW Beauty is a healthy living-inspired skincare brand that develops vegan, cruelty-free, and sustainable products. Our products are sold in over 8,500 stores across North America, including large retailers such as Target, Walgreens, Whole Foods Market, World Market, and many others. Started in 2019, we are a hyper growth, early stage CPG company with a team passionate about creating a beauty brand both customers and employees love. About the Role: This is a full-time, on-site position located at our distribution center in Linden, New Jersey. The logistics coordinator will be responsible for primary traffic coordination of inbound receivings from our international contract manufacturers, warehouse transfers, and hands-on troubleshooting of shipment exceptions. If you are detail-oriented, goal-driven, and have a passion for delivering beauty products to our customers all over the world, we would love to hear from you. Key Responsibilities: Prepare documentation, coordinate with vendors, plan shipment schedules, and handle shipment exceptions for inbound ocean freight, air freight, and parcel shipments Quote, generate documentation (including bills of ladings and packing slips), dispatch, and coordinate with common carriers for outbound parcel & freight shipments Quote and manage trade show/event logistics Oversee receiving accuracy of inbound freight and data entry of relevant logistics information into ERP Review and resolve over/short/damage (OS&D) claims Review quote and billing accuracy for traffic vendors Hands-on oversight to ensure delivery schedules for high-value shipments are met Review & assess new transportation vendors Assist in coordinating sampling programs for marketing initiatives Assist in reviewing and coordinating inter-department product development shipments Cross-train to provide coverage for Operations Assistant, including inventory management and generation of carton labels and other documentation Ideal Candidate 3+ years of relevant supply chain experience, including logistics & freight management, customs brokerage, freight forwarding Bachelor's degree in Supply Chain Management or similar quantitative field required, or equivalent work experience Previous experience with ERP, WMS, and TMS systems preferred. Knowledge of EDI and Cin7 Core a significant plus Previous knowledge of import regulations and customs procedures preferred Advanced knowledge of Excel required Strong verbal and written communication skills in English, with an ability to interact effectively with vendors, internal team, and clients. Highly detail-oriented and organized with strong prioritization skills to meet deadlines. Ability to lift, push, and slide packages weighing up to 50 lbs. Compensation & Benefits Full Time (40 hours/wk), non-exempt (eligible for overtime) Compensation: $50,000/yr - $56,000/yr Benefits: 80 hours of paid time off 12 hours of volunteer time off 401(k) with 4% equivalent employer match Paid holidays Complete medical, dental, and vision insurance (90 day waiting period) Employee discount We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, pregnancy status, marital status, veteran status, or disability status.$50k-56k yearly 8d agoCoordinator, Logistics
Giorgio Armani
Operations Coordinator Job 21 miles from Middletown
The Armani Group is one of the leading fashion and luxury goods groups in the world today with 10,500 direct employees, 12 production plants and more than 2,704 boutiques in 60 countries around the world. It designs, manufactures, distributes and retails fashion and lifestyle products including apparel, accessories, eyewear, watches, jewelry, home interiors, fragrances and cosmetics under a range of brand names: Giorgio Armani, Emporio Armani, and A|X Armani Exchange. As E-commerce Coordinator, Logistics, you will be responsible for coordinating the route movement of outgoing and incoming omnichannel shipments and the reporting of it. You will advise internally and externally on methods of shipment, payment methods, invoicing and shipping documents needed. You will be responsible for troubleshooting problems with delivery or damaged goods during the shipping process liaising with the 3PL. Staying on top of all accounts and coordinating with other departments are essential qualities to possess in this position. Overview of Critical Duties • Manage the end-to-end dispatch and fulfillment of E-Commerce orders including picking and packing process • Provide exceptional customer service including troubleshooting web problems, resolving customer concerns and support internal digital team. • Focus on customer returns providing support with shipping, in case of any delays or courier service errors, lodging investigations with courier services in case of loss, ensuring returns terms and conditions are observed. • Proactively identify operational problems, suggest solutions, and independently resolve issues. • Analyze data to monitor performance and plan improvements and demand. • Record-keeping abilities and a customer-oriented approach. • Communication with external warehouse (3PL) ensuring the orders are received, items allocated, troubleshooting if warehouse integration errors occur, issuing and updating order confirmations for all channels (E-commerce, Retail, Wholesale). • Provide additional support with internal/external logistics inquiries for all channels (E-commerce, Retail, Wholesale). • Prepare accurate reports for upper management understanding the logic behind it. • Assist with inventory management. Background/Experience • College Degree Required - BSc/BA in business administration/ supply chain management or relevant field. • 1-2 years of proven experience as a logistics coordinator - preferred if in e-commerce • Expert in MS Excel, MS Word, MS PowerPoint and Data manipulation. • Results driven, strategic and conceptual thinker. • Excellent organizational and multi-talking skills adhering to deadlines and ensuring accuracy • Strong oral and written communication skills • Team player • Preferred: Knowledge of SAP system • Preferred: Knowledge of Ticketing systems The appointed candidate will be offered an hourly rate within the range of USD $25-$28 per hour based on experience, plus the opportunity for a bonus, a comprehensive benefits package including: medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks and retirement plans with employer contributions. This position is located at our Giorgio Armani Corporate Office in NYC and offers the opportunity for a hybrid on-site schedule.$25-28 hourly 8d agoLogistics Coordinator
Pallettrader
Operations Coordinator Job 21 miles from Middletown
Job Title: Logistics Coordinator Company: PalletTrader About Us: PalletTrader is the leading digital marketplace and comprehensive pallet management console that combines advanced technology, industry expertise, and tailored managed services to revolutionize the way businesses handle their pallet needs. Offering a full spectrum of services, from a powerful online marketplace to fully managed outsourced solutions, PalletTrader empowers companies of all sizes to streamline operations, enhance visibility, and reduce total cost of ownership Position Overview: The Logistics Coordinator plays a crucial role in ensuring the smooth and efficient execution of our daily operations. This role is responsible for managing tactical aspects such as order/load management, appointment setting, supplier communications, and proactive problem resolution. Additionally, the Operations Representative will assist with pricing tasks and contribute to maintaining accurate and timely operational data. This position requires the ability to thrive in a rapidly growing environment, strong organizational skills, the ability to multitask, and a proactive approach to problem-solving, working closely with various teams to ensure seamless operational flow. Key Responsibilities: Order & Load Board Monitoring: Maintain awareness of boards to optimize load matching, monitor capacity, and manage operational efficiency and effectiveness Order Management: Coordinate the management of orders/loads to ensure optimal capacity utilization and on-time deliveries. Appointment Setting: Schedule and confirm appointments with suppliers/carriers, and customers to keep operations on track. Supplier Communications: Act as a front-end point of contact for suppliers, managing communications to ensure smooth operations and resolving issues promptly. Proactive Problem Resolution: Identify potential operational issues early and work with internal teams and suppliers to implement effective solutions. Pricing Support: Assist the Manager of Pricing and Operations in gathering, analyzing, and applying pricing data to for competitive and accurate pricing strategies. Operational Execution: Support day-to-day execution tasks, including coordinating with sales, customer success, and operational leadership to align on priorities and ensure smooth workflow. Data Integrity and Reporting: Ensure accurate data management related to loads, supplier interactions, pricing, and appointment details, with a focus on data integrity for reporting and decision-making. Collaboration and Support: Work closely with the leadership team to pull duties as needed, supporting workload management and contributing to overall operational success. Continuous Improvement: Contribute to identifying process improvements within operations, pricing, and supplier management, and support the implementation of best practices. Qualifications: Experience: 2+ years of experience in logistics coordination, operations, procurement, or a related field within the supply chain, pallet, or transportation industry. Skills Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in using load boards, TMS, Excel, and other relevant platforms. Proactive mindset with strong problem-solving skills. Attributes: High attention to detail and accuracy. Proactive and adaptable. Ability to work independently and as part of a team. Strong work ethic and commitment to continuous improvement. Someone who wants to drive change and leave an impact$38k-54k yearly est. 6d agoERP Project Coordinator
Insight Global
Operations Coordinator Job 21 miles from Middletown
**Remote but PRIORITIZING candidates in the TRI-STATE AREA (NJ NY NJ PA OR CT)*** Must-Haves: 3+ years of hands-on Excel experience (advanced - pivot tables, vlookups, formulas, micros/macros) Experience managing stakeholder communication Experience with meeting minute notes Bachelor's degree Plusses Experience with UKG or similar ERP (workforce management) system Experience creating employee training materials Experience with Tableau or similar reporting tool D2D: Insight Global is seeking a Project Coordinator to join the Finance organization of a leading healthcare client in New York. This person will report directly to the Director of UKG Change Management, Communication, and Support. This individual will be responsible for ensuring that UKG Pro and Finance Salesforce technology enhancement and upgrades are optimized to meet the needs of all employees across the organization. They will develop and administer various training programs to promote best practices and compliance with institutional policies as it relates to UKG Pro, the enterprise timekeeping application. They will also identify opportunities to improve existing policies and procedures, analyze end-user impact of all change requests, and continually identify opportunities to improve operational efficiency and end-user satisfaction. The ideal candidate is comfortable wearing multiple hats, pivoting as needed, and has excellent stakeholder communication skills.$47k-75k yearly est. 4d agoLogistics Coordinator
Nili Lotan New York
Operations Coordinator Job 21 miles from Middletown
About The Role Nili Lotan is seeking a Logistics Coordinator to join our dynamic team. This role is crucial in ensuring the smooth flow of our products from production to our customers. As a Logistics Coordinator, you will play a key role in managing various aspects of our supply chain. Responsibilities Manage pre-payments and factor approvals for wholesale clients. Communicate regularly with the sales team to identify and resolve issues. Input EDI POs into RLM, resolving discrepancies with wholesale partners. Support domestic and international shipping, including vendor portal updates. Create international customs paperwork and coordinate with the warehouse. Process internal clothing allowance orders and Monday Retail Order Replenishment. Monitor inbound shipments from factories and returns from wholesale/retail partners. Fulfill order requests for internal departments (Retail, Production, PR, etc.). Collaborate with the warehouse to ensure SLAs are met. Assist with investigating and disputing vendor chargebacks. Work with the Senior Manager and Director of Logistics to identify areas for improvement. Qualifications 1-2 years' experience in a similar position-not necessarily fashion but preferred. Excellent communication and interpersonal skills. Strong analytical skills and problem-solving abilities. High degree of accuracy. Knowledge of inventory management software and proficient computer skills including but not limited to: RLM, Adobe Reader; Office 365; and Google Suite. Excel a Must. Ability to multitask in a fast-paced working environment. Personal and Professional Must-Have Qualities Self-Motivated Resourceful and Intuitive Problem Solver Solution-Oriented Team Player About Us Nili Lotan is a highly acclaimed ready-to-wear designer based in New York City. A mother of three, she lives in Tribeca with her husband, singer songwriter, David Broza. After graduating from Shenkar College of Engineering and Design in Tel Aviv, Lotan moved to New York where she led design for some of the industry's most respected names including Ralph Lauren, Liz Claiborne and Nautica. Lotan launched her eponymous brand in 2003, grounded in the belief that a wardrobe should function as an extension of oneself. Her philosophy is that clothes should be clean, sophisticated and functional, offering elements for self-expression. Lotan's design process is highly intuitive. She is inspired by women with a strong sense of personal style, and draws from art, music and rock n' roll to design her collection. By designing pieces she herself wants to wear, Lotan's collection instinctively resonate with a woman's lifestyle.$41k-60k yearly est. 8d agoLogistics Coordinator
ALS Recruiting Ltd.
Operations Coordinator Job 21 miles from Middletown
Als Recruiting Solutions is a leading provider of freight forwarding and logistics services, specializing in air freight operations. We are committed to delivering efficient, reliable, and customer-focused solutions. Join our team to help move goods across the globe seamlessly! Job Responsibilities Coordinate air freight shipments, ensuring on-time delivery and customer satisfaction. Prepare and process necessary shipping documentation, such as airway bills, customs declarations, and invoices. Track shipments from origin to destination, providing regular updates to clients and internal teams. Communicate with airlines, carriers, and freight forwarders to resolve delays or issues. Ensure compliance with international shipping regulations, customs requirements, and company policies. Maintain accurate records of shipments, costs, and customer communications. Provide top-notch customer service by addressing inquiries, resolving issues, and ensuring a smooth shipping process. Qualifications High school diploma or equivalent; a bachelor's degree in Logistics, Supply Chain Management, or a related field is preferred. 1-2 years of experience in logistics, freight forwarding, or a related field, with a focus on air freight operations. Strong understanding of Incoterms, customs procedures, and international shipping regulations. Excellent organizational and multitasking skills. Proficiency in logistics software and Microsoft Office Suite. Strong communication skills and a customer-oriented mindset. What We Offer Competitive salary Comprehensive benefits package, including health, dental, and vision insurance 401(k) retirement plan with company match Paid time off (PTO) and holidays Opportunities for career growth and development Supportive and collaborative work environment Apply today this is a fantastic opportunity with a growing company.$39k-56k yearly est. 6d agoLogistics Coordinator
Manic Panic NYC Inc.
Operations Coordinator Job 21 miles from Middletown
Established in 1977, Manic Panic NYC Inc is a renowned brand known for its vibrant rainbow-colored hair dyes. With a dedication to quality and innovation, the company's products have become iconic in the world of hair color. Led by the High Priestesses of Hair Color™, Manic Panic continues to set trends and maintain the highest standards of vegan and cruelty-free beauty products. Role Description This is a full-time on-site role for a Logistics Coordinator based in New York, NY at Manic Panic NYC Inc. The Logistics Coordinator will be responsible for tasks such as inventory management, supply chain coordination, and ensuring efficient distribution of products. Additionally, the role involves close communication with internal teams and external partners to optimize logistics operations. Qualifications Analytical Skills and Inventory Management Strong Communication and Customer Service abilities Experience in Supply Chain Management Attention to detail and organizational skills Previous experience in a logistics or warehouse environment (2+ years preferred) Previous experience with CPG$39k-56k yearly est. 4d agoLogistics Coordinator
Evergreen Theragnostics
Operations Coordinator Job 24 miles from Middletown
Evergreen Theragnostics, Inc. is a radiopharmaceutical company headquartered in Springfield, NJ. We operate in a brand-new state-of-the-art facility, focusing on CDMO services as well as commercialization of our own portfolio radiopharmaceutical products. We also operate our own cutting edge cancer research laboratories, developing proprietary, radiotherapeutic medicines. The company expects rapid growth in the next few years. Evergreen is a small team, where all team members support each other in a variety of activities. We are looking for team members who are motivated to take on new challenges and excited to help build the company. Partial equity-based compensation packages possible. Responsibilities: Manages complex supply chain relationships for import of radioactive isotopes from European and North American suppliers Serves as main Evergreen point-of-contact regarding isotope ordering, transportation, customs clearance, and delivery Oversees existing supply contract obligations and reviews terms for new agreements Maintains relationships with couriers and brokers for incoming and outgoing shipments of material Coordinates delivery of final radiopharmaceutical products to clinics and end users in the U.S. and abroad Facilitates ordering of radiopharmaceutical products by CDMO customers via email and/or Evergreen online ordering portal Manages communication of shipping-related events to end-users and customers, as needed Serves as subject matter expert on incoming and outgoing logistics, particularly regarding radioactive products Maintains strict procedures for receiving and releasing radioactive packages according to Department of Transportation (DOT) regulations and radiation safety ALARA practices Assists the facility radiation safety officer, as needed Contributes to general procurement activities for non-radioactive materials Maintain accurate and comprehensive records in a GDP (Good Documentation Practice) and GMP (Good Manufacturing Practice) environment Participate in special projects and department meetings by providing input, feedback, and execution of assigned tasks Ensure work environment is clean, safe and in compliance with safety and pharmaceutical regulations Education and Qualifications: High school diploma or GED required Bachelor's Degree in technical field and prior experience in radiopharmaceuticals preferred Established relationships with isotope suppliers in the United States and Europe strongly desired Excellent oral and written communication, organizational, and problem-solving skills while working under strict timelines. Ability to convey complex ideas in a simple manner to management and customers Demonstrated ability to work independently, and to exercise judgement during logistics processes. Team oriented mindset and demonstrates ability to work easily with cross functional teams. Fluent in Microsoft Office suite (Word, Excel, SharePoint, Project, etc.) and experienced in working in mainly electronic record-keeping environment$38k-54k yearly est. 6d agoDistribution / Logistics Project Coordinator
Bap Pharma
Operations Coordinator Job 21 miles from Middletown
Pay: up to $50,000 Contract: Permanent Hours: Full Time 40 hours per week Benefits: Competitive Bonus plan, Healthcare, Dental, vision & life insurance, 401K contributions, Paid vacation and sick leave, Free on-site parking, Referral programme and Employee Assistance and Wellness Programme! About Us BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organisation, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling and Global Storage & Distribution. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in UK, Germany and the USA. Our extraordinary growth and success have enabled investment and expansion of our Secondary Packaging and Labelling division into the USA and 2023 will see the relocation of our US operations to a new state-of-the-art 25,000 sq. ft facility in Somerset, New Jersey - heralding the continuation of our company's mass expansion and growth. We are now looking for highly qualified, experienced and passionate professionals who are dedicated to providing unparalleled customer service, to continue to drive our business forward and become a part of our success story. Distribution/Logistics Project Coordinator - The Role This position is responsible for coordinating all logistics related aspects of Clinical Supply Packaging and Labelling projects. Collaborate with clients and internal teams to ensure orders are processed and dispatched in accordance within agreed timelines, whilst also ensure compliance with internal SOP's and customer approved study specific documentation. As Distribution Project Coordinator your main responsibilities will include; Manage clinical supply client inventory inquiry processing. Creation of distribution protocols for clinical trials, including returned goods. Coordinate shipments of clinical trial material to clinical sites and when required the return of materials, in accordance with agreed timeframes. Liaise with clients and help maintain distribution group mailboxes Work with Warehouse & Logistics management in the preparation of delivery documents and support with resolving operation and document related issues. Audit documentation for accuracy Execution of postings in the ERP system and ensuring the system is accurately maintained. Collaborate with Finance team to ensure all logistics activities are invoiced appropriately. Distribution Project Coordinator - The Requirements To be successful in this role you must have; High School diploma education. Proven experience in the field of logistics. Good use of Microsoft Office (Outlook, Word, Excel, PowerPoint) and willingness to learning new technology. Strong organizational skills, with attention to detail and ability to prioritise, in a high-pressure environment. Able to easily deal with changing priorities, demands and timelines through analytical and problem-solving capabilities. Knowledge and experience with cGMP, GDP, Annex 13, EU and FDA regulations would be advantageous but not essential. Role is based full-time at the company's premises in Somerset. BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect. We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients. BAP Pharma - Promise delivered. Our people are results driven, tenacious and customer focused. If you think you have what it takes to be part of a successful team with an exciting future, please apply today! No agencies please.$50k yearly 8d agoPre-Authorization Coordinator - EXPERIENCE REQUIRED!
Monmouth Cardiology Associates, LLC
Operations Coordinator Job 8 miles from Middletown
*JOB TITLE:* Pre-Authorization Coordinator - EXPERIENCE REQUIRED! *GENERAL SUMMARY OF DUTIES:* Responsible for obtaining insurance Company pre-authorizations for tests/procedures and for nuclear stress test scheduling oversight *ESSENTIAL FUNCTIONS:* · Coordinate with health insurancerepresentatives, patients, and MCA physicians/staff the information required to obtain pre-authorizations · Copy and forward medical chart documentation to health plan representatives · Constantly monitor and remain current with full testing schedule · Monitor tasking workflow report to obtain referrals that require authorizations · Verify patient insurance and demographic information using all available means · Consult with physicians, nurses, and staff regarding the pre-authorization process · Maintain referral and pre-authorization records and files documentation · Respond to patient inquiries regarding their health plan benefits guidelines · Assist with referral audits and special projects as directed · Gather and report referral and claim information and trouble-shoot insurance problems and claims · Perform other duties as assigned *EDUCATION:* High School Diploma or GED required. *EXPERIENCE:* Minimum one year Pre-Authorization experience. *REQUIREMENTS:* Strong medical terminology. Adherence to all policies and procedures, including confidentiality, safety, performance, attendance, punctuality, and personal grooming and appearance. Ability to read, understand, and follow oral and written instructions. Ability to speak and write in a professional, courteous, and concise manner. Accept and utilize feedback and constructive criticism. *SKILLS*: · Excellent interpersonal, typing, and organizational skills · Excellent use of computers, printers, telephones, fax machines, and other office equipment · Ability to multi-task, be detail oriented, problem solve, and prioritize responsibilities · Work well both independently and as a team member · Demonstrate efficient use of time and ensure work is accurate and of high quality · Establish and maintain effective working relationships with patients, colleagues, physicians, and the public · Successfully manage interactions with challenging or difficult people *PHYSICAL/MENTAL DEMANDS*: Requires prolonged sitting; standing; walking; hand dexterity for telephone, computer and equipment use; and normal vision, speaking, and hearing. *ENVIRONMENTAL WORKING CONDITIONS*: Medical office environment. Work may be stressful at times. Interaction with others is constant and interruptive. *This description is intended to provide only basic guidelines for meeting job requirements. Essential functions, education, experience, requirements, skills, physical/mental demands, and working conditions may change as needs* *change.* Job Type: Full-time Pay: From $20.00 per hour Benefits: * 401(k) * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Referral program Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * PRE-AUTHORIZATION: 1 year (Required) Work Location: In person$20 hourly 6d agoConflicts Coordinator
Considine Search
Operations Coordinator Job 30 miles from Middletown
Florham Park, NJ A dynamic and rapidly growing firm with a national practice, seeks a New Business Intake and Conflicts Coordinator based in its' Florham Park, NJ office. Hours are 9:00 am-5:00 pm with a one-hour lunch break, Monday through Friday. Overtime is required as business needs arise. The New Business Intake and Conflicts Coordinator will perform conflict searches, obtain clearance of conflicts, update the conflict database, process new client and matter opening requests. This position requires extensive interaction with attorneys and support staff pertinent to new matter setup and processes. Essential Duties & Responsibilities Generates conflicts reports using the firm's conflicts database and reviews, analyzes, and interprets those reports as part of the conflicts analysis and reporting process and pursuant to the rules of professional conduct. Requests and records all necessary conflicts resolution documentation, including conflicts waivers or engagement letters. Provide all aspects of support to the Firm, its attorneys, and offices about the New Business Intake (NBI) process. Diligently review new client and new matter information submitted via the Firm's intake process and confirm that all client/matter information is accurate. Ensure the terms of engagement for each client are applied to all client engagements and, where applicable, ensure exceptions to the Firm's standard terms of engagement have been approved and are tracked and recorded accordingly. Generates new client matter numbers and assists in the maintenance of client and matter data. Ensure timely communications are sent to all appropriate parties, i.e., supervisors, coworkers, attorneys, and clients. Contributes to process, procedure, and technology improvements to provide optimum customer service and efficiency. Escalate problems in a timely manner. Scan and retain records of new case information and other supporting documentation. Assist with other Billing Department support as needed. Knowledge, Skills, Abilities, and Education Law firm experience in a business intake or conflict capacity is desirable. Experience with 3E, Elite Enterprise accounting system preferred. Motivated, flexible to work extra hours as needed. Strong attention to detail and high level of accuracy. Outstanding written and oral communication skills to communicate with attorneys, staff and clients. Strong organizational skills and ability to prioritize matters and work within time constraints. $65,000.00-$70,000.00, plus overtime and bonus.$65k-70k yearly 8d agoConflicts Coordinator (New Business Intake)
Bressler, Amery & Ross, P.C
Operations Coordinator Job 30 miles from Middletown
Bressler, Amery & Ross, a dynamic and rapidly growing law firm with a national practice, seeks a New Business Intake and Conflicts Coordinator based in its' Florham Park, NJ office. Hours are 9:00 am - 5:00 pm with a one-hour lunch break, Monday through Friday. Overtime is required as business needs arise. The New Business Intake and Conflicts Coordinator will perform conflict searches, obtain clearance of conflicts, update the conflict database, process new client and matter opening requests. This position requires extensive interaction with attorneys and support staff pertinent to new matter setup and processes. Essential Duties & Responsibilities Generates conflicts reports using the firm's conflicts database and reviews, analyzes, and interprets those reports as part of the conflicts analysis and reporting process and pursuant to the rules of professional conduct. Requests and records all necessary conflicts resolution documentation, including conflicts waivers or engagement letters. Provide all aspects of support to the Firm, its Partners, and offices about the New Business Intake (NBI) process. Diligently review new client and new matter information submitted via the Firm's intake process and confirm that all client/matter information is accurate. Ensure the terms of engagement for each client are applied to all client engagements and, where applicable, ensure exceptions to the Firm's standard terms of engagement have been approved and are tracked and recorded accordingly. Generates new client matter numbers and assists in the maintenance of client and matter data. Ensure timely communications are sent to all appropriate parties, i.e., supervisors, coworkers, attorneys, and clients. Contributes to process, procedure, and technology improvements to provide optimum customer service and efficiency. Escalate problems in a timely manner. Scan and retain records of new case information and other supporting documentation. Assist with other Billing Department support as needed. Knowledge, Skills, Abilities, and Education Law firm experience in a business intake or conflict capacity is desirable. Experience with 3E, Elite Enterprise accounting system preferred. Motivated, flexible to work extra hours as needed. Strong attention to detail and high level of accuracy. Outstanding written and oral communication skills to communicate with attorneys, staff and clients. Strong organizational skills and ability to prioritize matters and work within time constraints. Ability to handle a large volume of client matters from initial matter intake through notification of matter assignment. Proficiency in Word, Outlook, and Excel. High school diploma at a minimum.$42k-69k yearly est. 6d ago
Learn More About Operations Coordinator Jobs
How much does an Operations Coordinator earn in Middletown, NJ?
The average operations coordinator in Middletown, NJ earns between $33,000 and $73,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.
Average Operations Coordinator Salary In Middletown, NJ
$49,000
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