Operations Coordinator jobs in North Bergen, NJ

About Us: At Zealthy, our mission is to make high-quality healthcare accessible to everyone, no matter their location. We are building the world's largest and most trusted virtual healthcare platform, transforming how care is delivered to ensure anyone, anywhere, can receive the healthcare they need. Founded by a healthcare entrepreneur with a proven track record, including scaling a previous company to a $5B valuation, Zealthy is positioned for sustainable growth as we rapidly scale to achieve our ambitious vision. Our unwavering commitment to quality and accessibility drives everything we do. We are a team dedicated to serving our patients. While our in-person work culture runs Monday to Friday and typically extends beyond typical work hours, the true reward lies in the impact we create. Every team member is essential in building something groundbreaking. As a full-time team member, you won't just shape the future of healthcare-you'll also share in our success through equity ownership, because we believe that every contributor should be a literal and figurative owner of what we're creating. If you are not ready to dedicate yourself to your work and the vision of building the world's largest & highest quality telemedicine company 5 days a week in person, you should not apply. Join us and help redefine the future of healthcare. The Role: We are currently seeking a full-time Operations Associate. Reminder: this is a full-time and in-person position located in New York, NY. If you are looking for a remote or hybrid position, this is not the right fit for you. What You'll Do: Support day-to-day operations across our telehealth platform, including communication with providers, coordinators, and coaches. Assist in maintaining and updating tools such as the Zealthy provider and coordinator portal, ZenDesk, and other systems. Serve as a first point of contact for inbound operational requests, ensuring they are triaged and addressed efficiently. Help maintain and track team performance against key operational metrics and goals. Document and update workflows and standard operating procedures to ensure clarity and consistency. Partner with pharmacy and clinical operations teams to ensure accurate and timely support for patient care. Assist with data entry, reporting, and identifying process inefficiencies. Take ownership of assigned tasks and support projects aimed at improving telehealth delivery and operational workflows. Collaborate closely with other members of the operations team to execute strategic initiatives. Support special projects and cross-functional needs as they arise. What You'll Bring: 2+ years of relevant experience, ideally at a telehealth or healthcare startup. Proven ability to manage and develop teams in a fast-paced environment. Bachelor's degree required. Exceptional communication and organizational skills with a strong attention to detail. A proactive and positive attitude toward tackling varied tasks in a dynamic setting. A willingness to work in person, full-time, with dedication to Zealthy's mission and goals.

A healthcare network in New York City seeks a new Manager, Administrative Operations to join their team for an 18 month Project. About the Opportunity: Schedule: Monday to Friday Hours: 9am to 5pm Setting: Hybrid-Manhattan Responsibilities: Establish mechanisms to evaluate and respond to operational needs Create and manage policies, procedures, budgets, purchasing, and invoicing Identify problems, trends, and process improvements using data and metrics Develop and maintain systems to monitor and report departmental data Prepare analytical reports that highlight patterns and areas for review Partner with leadership to develop programmatic initiatives and resources Maintain relationships with institutional stakeholders and gain operational insights Lead project planning, metrics development, stakeholder engagement, and reporting Represent the department in cross-functional workgroups and administrative efforts Provide leadership to ensure efficient daily operations of the department Hire, manage, and evaluate operations staff, and foster a high-performance culture Define and evaluate department operations using performance metrics and standards Qualifications: 4-7 years of progressive leadership experience Experience in project management, process improvement, budgeting, and staff development Strong ability to analyze data, identify trends, and present findings Effective communication, collaboration, and change management skills Desired Skills: Bachelors Degree Healthcare industry experience

Job Title: Tax Operations Coordinator/Project Manager Status: Full Time, Employee Salary: Commensurate with experience Experience: Minimum of four to eight years of relevant experience in a related role and professional office setting Presti & Naegele is a mid-size accounting firm with a diverse client base seeking a motivated Tax Operations Coordinator. We believe in investing time in our professionals, and pride ourselves on an environment where our people can build their technical skills as well as develop strong connections and meaningful relationships. With our smaller client service teams and an excellent partner-to-associate ratio, you will have the opportunity to stand out and make a distinct impact. You will be part of an environment where your work is noticed by your peers, partners, and clients. What we are looking for: We're looking for a highly organized and detail-oriented Tax Operations Coordinator to support the Manager of Operations/ COO with a wide range of administrative and operational responsibilities This onsite NYC position plays an important role in keeping day-to-day activities running smoothly while helping move forward key tax initiatives related to compliance, reporting, and department-wide processes This is a great opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and can work well with teams across the firm We're looking for a self-starter who is comfortable juggling multiple tasks, analyzing data, and collaborating with people at all levels of the organization This role is integral to ensuring seamless operations across multiple platforms, supporting tax preparation, client communication, and internal workflow management The ideal candidate will possess strong organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently What You'll Do/Areas of Responsibility: Become a CCH Axcess suite 'master' to support Manager of Operations Reporting & analysis through CCH Reporting Manager and Power BI Dashboards, as well CCH Datascan Manage CCH Workstream project templates, settings, and contribute to workflow processes. Use Workstream to play an integral role in resourcing work across the firm, especially during tax season. Lead the annual roll forward process for projects in workstream Responsible for e-filing cross-checks across the firm to ensure timely filing of client's tax returns Proficient in CCH Axcess suite programs and capabilities, including, Axcess Tax and Axcess Document, and Axcess Practice Contribute to implementation and execution of new solutions, programs, workflows, within the Operations department, as well as across the firm Assist with department budgeting, invoice processing, and expense reporting as requested across Operations, Billing, Client Services Help coordinate firm wide initiatives & tax compliance efforts, including tracking deadlines and deliverables Monitor progress on key projects and initiatives, providing regular updates and helping ensure timely completion Maintain department records and documentation, ensuring everything is organized and aligned with internal compliance standards Prepare reports, presentations, and summaries for leadership meetings and other firm stakeholders Look for opportunities to improve processes and help implement more efficient ways of working within the tax & advisory functions Support the COO & Management Team on firmwide operational initiatives, supporting cross-functional projects beyond the tax department Skills & Qualifications: A College degree and/or equivalent work experience Minimum of four to eight years in a relevant position This role requires you to be on-site at NYC location in midtown Manhattan Be able to effectively communicate and collaborate and work with team members that are both remote and in-office Comfort interacting with individuals of all levels Strong technical aptitude and proficiency with all Microsoft Office applications including Outlook, Teams, PowerPoint, Word, and Excel Proficiency with Microsoft Excel is critical for success in this role Strong attention to detail with precise follow through Openness to being mentored and receiving constructive feedback Offer respect for others and carry a strong belief that others should do this in return Demonstrate initiative and achievement-oriented leadership Growth mindset and desire for continued knowledge sharing and learning Understanding of impact of own work and your team's outcomes and business outcomes Extract and apply Business insights that contribute to meeting organizational objectives Ability to solve technical and operational problems and troubleshoot in a timely manner Ability to identify and support new opportunities for continued improvement across business Effective communication skills and the ability to build team trust Ability to influence others to adopt a broader point of view

IDR is seeking a dynamic and detail-oriented Sales Operations Coordinator to join one of our top clients in New York City. This role is an exciting opportunity for individuals with a keen interest in sales operations, looking to contribute to a vibrant team and grow within a large organization. If you are passionate about operational excellence and thrive in a team-oriented culture, we encourage you to apply today! Position Overview/Responsibilities For The Sales Operations Coordinator Assist sales and production teams in driving operational excellence for both EDI and Non-EDI customers Contribute to the day-to-day administration of 3P Seller Platforms and operational tasks Collaborate with the Sales Operations Manager and the wider team to ensure smooth operations This is a 4-month contract role with potential for extensions A Bachelor's degree is preferred, but not mandatory Required Skills For Sales Operations Coordinator 1-3 years of relevant experience in sales operations or a similar field Strong organizational, communication, and negotiation skills Ability to work under pressure, problem-solve, and multi-task Positive "can do" attitude and a keen interest in learning and growing within Sales Operations Proficiency with MS Office - Word, Excel What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 11 years in a row

Job Title: Operations Specialist, Scheduling and Cell Logistics Duration: 12 Months Work Schedule: 40 hours a week Must Have List Bachelor's Degree Customer Service/Call Center Experience Detail oriented Exceptional communication skills both written and verbal Experience following SOPs and WIs Project Management and Biopharma experience (a plus) This is a very structured environment that is very SOP driven. Reading comprehension is extremely important, and candidates must be able to follow strict, step-by-step directions. Purpose and Scope of the Position Overview: The Site Account Specialist, Scheduling and Cell Logistics will be responsible for scheduling and monitoring patient treatment schedules for the manufacturing of Client's commercial autologous cellular immunotherapy products. They will serve as Client cell therapy treatment center's main point of contact for patient scheduling. The primary duty of the Site Account Specialist, Scheduling and Cell Logistics is to execute day-to-day operations (≥ 95% of time). Participation in projects and working groups is a growth opportunity as operations permit, considering performance and alignment with development plan. Position is office-based in Summit, NJ with in-office attendance requiring a minimum of 50% of the time. Remote work must be performed at home with consistent office setup and internet access, as extensive work at computers and phones is essential to job function. Position shift time is 8am - 5pm local. Overtime may occasionally be required as assigned. Holiday support is required as assigned. Travel is possible and will not exceed 10%. International travel will not exceed once per year. Responsibilities Act as primary scheduling point of contact for assigned treatment sites Create and maintain patient schedules in coordination with treatment sites and manufacturing sites Troubleshoot and develop plans of action for issues throughout the patient journey Interact with internal and external stakeholders over the phone and email Ensure a positive end-to-end customer experience Execute exception processes such as product returns, product replacements, and out of spec product Input and maintain transactional data related to patient schedules within Client's scheduling system Train treatment sites on patient scheduling processes as assigned Document feedback from customers and partners as received Create and maintain master data in account management system Actively participate in tactical and other meetings as assigned Facilitate daily operations activities and meetings including shift turnover on rotating basis Provide real-time scheduling portal support to external users Lead meetings with commercial matrix teams Raise escalations and execute as assigned Track assigned account health and provide insights into trends Comply with applicable SOPs, work practices, and other documentation Establish and maintain a trusted relationship with Client commercial matrix team and treatment sites as assigned Accountable for individual performance Execute project tasks as assigned Execute working groups tasks as assigned Education and Experience Bachelor's degree or 3 years of work experience Work experience in customer service, call center operations, patient services/navigator, account management, logistics, or supply chain preferred Knowledge, Skills, and Abilities Highly self-motivated, self-aware, and professional Able to work independently and in groups Flexible in responding to quickly changing business needs Exceptional customer service orientation Skilled at managing tense situations and de-escalation Eager to work with teams from other regions and cultures Able to share workspace for independent and collaborative work Strong sense of ownership and accountability Working Conditions: Office environment Physical Demands: Sitting for periods of time Additional Information Personal Attributes: Proactive and results-oriented mindset Ability to work independently and as part of a team Strong organizational and time management skills Commitment to continuous improvement and professional development

We are currently hiring a Retail Coordinator. This role will act as a liaison between Guess, Inc. and the account by communicating opportunities for greater profitability and to increase orders while upholding the Guess image as a leader in the fashion industry. ESSENTIAL FUNCTIONS: Meet with Area Manager on a weekly basis via conference call to discuss specific issues pertaining to the account. Communicate with business partners on a weekly basis through reports, phone calls and in-person to review the business analysis and store issues. Notify business partners including Buyers, Regional Marketing Managers(RMMs) and Planners regarding outstanding issues that need immediate attention. Utilize merchandising and visual directives to create uniformity in all Guess? departments. Ensure that all stores have the same basic flow of Guess merchandise. Ensure that all departments have standardized style cards, images and vendor identification. Responsible for submitting reports and pictures of Guess products and enforcing markdown presentation standards by pulling merchandise together and displaying appropriate markdown or price point signage. Ensure sales associates are educated on all products and trends. Review all GUESS? product information and business with Sales Associates and Specialists during each visit. Educate staff on Guess? merchandise placement with each location. Generate motivation about GUESS? product in stores. Update account basics and make suggestions as needed. Ensure that fashion on order is in line with brand trends. Obtain visual islands and windows to promote Guess? throughout the entire store. Implement all Point of Sale materials and any branding collateral. EDUCATION: Associate Degree YEARS OF EXPERIENCE: 2-4 Years Salary Minimum $64,350.00 Salary Maximum $68,000.00 Base salary will be determined on various factors, including but not limited to, market data, internal equity, relevant background, and experience for the specified role. GUESS? Corporate employees are eligible for benefits such as medical, dental, vision, life, 401k, tuition reimbursement, PTO, on-site gym, employee discounts and more!

Work for a leader in the custom packaging industry with an amazing culture and a collaborative team! Flexibility to work hybrid, 3 days in office and 2 days remote, after training. What will I do? As an Account Coordinator you will assist managing client product and business portfolios including composing client & supplier correspondence, processing purchase orders, maintaining distribution spreadsheets, project tracking, and more! The role works closely with external clients and suppliers, while partnering internally with sales representatives and other teams to best meet client needs. If you like building innovative product solutions and feel a sense of responsibility for providing outstanding service to a client this role is a great fit! The Account Coordinator is the primary person responsible for following and managing an order from inception to payment. Communication, detail orientation, accountability, positivity, and time management are key to success. You will ensue that client portfolios and sales teams align to and emulate the company's policies, procedures, and behavioral expectations. We lead with quality and heart in every interaction. You will communicate with sales agents, project managers, branch and corporate partners, clients, warehouse personnel and suppliers. You will assist with initiating quotes in support of client product requests. You will receive, process and place client orders including scheduling shipment of goods via land, air and or sea. You will own and process Quality Management Standard documents - including ISO forms, Return Material Authorizations (RMA) and quality control action plans. Within the ERP system (Epicor) you will capture of all supporting documentation for orders and portfolios included but not limited to freight invoices, inventory management documents and coordinate product receipt and release from location warehouse. You will work with Corporate Depts to ensure orders are processed for billing in a timely manner and drive the prompt collection of invoices. Role Requirements High Proficiency in Microsoft Word, Excel, Outlook and virtual communication and collaboration tools - such as Microsoft Teams, Webex and Zoom highly preferred ERP (Enterprise Resource Planning) experience required. Ideally experience in a corporate sales and service environment is preferred Submit your resume today!

Independent Chemical Corporation, located in Paterson, NJ, has been thriving for over 75 years with a customer-focused approach. We manufacture and distribute a broad portfolio of chemical products serving industries such as food, pharmaceuticals, cosmetics, textiles, environmental remediation, and water treatment. We also offer custom manufacturing and repackaging services to meet the needs of both domestic and international clients. Our core strengths lie in sourcing, packaging, storing, and distributing chemical ingredients for manufacturing industries. Role Description We are seeking a proactive and detail-oriented Warehouse Operations Coordinator to oversee warehouse operations and lead a team of 10 warehouse operators. This role is responsible for ensuring all procedures and safety standards are followed, enforcing compliance through regular oversight and disciplinary action when needed. The ideal candidate will be an expert in electronic Warehouse Management Systems (WMS), helping to train staff and ensure smooth system usage across all warehouse functions. This person will also coordinate daily activities such as production support, tank unloading, order picking, and various ad hoc tasks, while maintaining a strong command of inventory systems and processes. Key Responsibilities Supervise a team of 10 warehouse operators to ensure adherence to safety protocols and operational procedures Issue disciplinary notices for violations of safety or operational standards Develop expertise in the company's Warehouse Management System (WMS) and train staff in its proper use Manage daily warehouse activities including production support, order fulfillment, tank truck unloading, among others Maintain a strong understanding of inventory and stock locations Plan and lead a comprehensive 3-day physical inventory count twice per year Monitor performance metrics and assist in continuous improvement initiatives Foster a clean, safe, and organized work environment Qualifications 3+ years of experience in a warehouse supervisory or lead role Strong understanding of warehouse operations, safety standards, and inventory management Experience with electronic Warehouse Management Systems (WMS); training experience preferred Proven ability to supervise and motivate team members Excellent organizational, communication, and problem-solving skills Comfortable enforcing protocols and issuing formal disciplinary actions when necessary Familiarity with chemical handling or regulated storage environments a plus Proficient in Microsoft Office (especially Excel) and warehouse software systems Must reside within commuting distance to Paterson, NJ Compensation & Benefits Competitive salary Health, dental, and vision insurance SIMPLE 401(k) with company match up to IRS limits Paid sick/personal leave and vacation time Annual bonus potential

Join the Adventure: Operations Intern Wanted! Are you an organized go-getter ready to dive into the fast-paced world of travel and operations? Maximum Tours is looking for a dynamic Operations Intern to be part of our energetic small-business team! This is your chance to gain hands-on experience behind the scenes of a thriving tour company that's been delivering unforgettable experiences for nearly 40 years. As an intern, you'll get an inside look at what keeps our office running smoothly while developing valuable skills in customer service, organization, and office management. No two days are the same-get ready to jump in and learn on the fly! What You'll Be Doing Keep things running like clockwork by helping with day-to-day office tasks-think organizing, filing, and streamlining our systems. Be the friendly voice on the phone, handling incoming calls with professionalism and a smile. Assist with organization and management of tour bus transportation scheduling. Learn the ins and outs of our office procedures and lend a hand wherever it's needed. Maintain accurate records to keep our operations on track and efficient. Use our computer systems for data entry and document management-we'll teach you what you need to know! Support our team as we coordinate exciting trips, making sure every detail is accounted for. Work closely with the team on special projects, brainstorming fresh ideas and finding better ways to get things done. Sharpen your time management skills by juggling multiple tasks and meeting important deadlines. What We're Looking For Super-organized and able to handle several tasks at once without breaking a sweat. Previous experience in travel or tours is a bonus, but not a deal-breaker. Comfortable with typing and computer tasks-you'll be doing a fair amount of it! A fast learner who can jump into ongoing projects and help bring them across the finish line. Why Intern with Us? This isn't just another internship-it's a launchpad for your professional journey! You'll gain real-world experience, grow your skills, and contribute to a company that brings joy and adventure to schools, camps, and groups across the U.S. and Canada. About Maximum Tours At Maximum Tours, we've been delivering fun-filled, educational, and memorable experiences for nearly four decades. From Broadway shows and theme parks to museums and more, we create unforgettable trips for schools, camps, and groups throughout the tri-state area. Whether it's a one-day outing or a multi-day adventure, we're the go-to team for planning and executing travel experiences that excite, inspire, and entertain. Come help us make the magic happen-one trip at a time! Job Types: Full-time, Temporary Pay: $17.50 - $20.00 per hour Expected hours: 40 per week Benefits: Professional development assistance Schedule: 8 hour shift Monday to Friday Application Question(s): Think of a time when you were working and made a mistake, what did you do in response to it? Think of a time when you were doing a job or task requiring a strong attention to detail, how did you ensure you were accurate? Ability to Commute: Oceanside, NY 11572 (Required) Work Location: In person

About this Role We are seeking a detail-oriented and proactive Math Product Operation Specialist to support the end-to-end operations of our math education programs. This role is essential in ensuring the smooth delivery, optimization, and scaling of our math products, bridging the gap between curriculum design, teaching execution, and user experience. Key Responsibilities 1. Curriculum & Product Operations Coordinate cross-functional teams to support the rollout and iteration of math courses (K-8, Pre-Algebra, AMC, etc.). Assist in QA and version control of lesson materials, assessments, and supporting documents. 2. Data Monitoring & Reporting Track and analyze user learning data (e.g., trial conversion rates, student progress, retention). Provide operational insights to improve student placement accuracy and learning flow. Generate weekly and monthly reports for product and sales leadership. 3. User Experience Optimization Collaborate with sales teams to ensure consistent, high-quality user experiences. Monitor and resolve user-facing issues related to course logistics, level placement, or teacher matching. Support the execution of surveys, feedback collection, and NPS improvement initiatives. Qualifications Must-Have: Bachelor's degree in Education, Math, Business, or related field. 2+ years of experience in product operations, teaching operations, or educational program management. Strong communication and project coordination skills. Familiarity with K-8 math curriculum or competition math (Singapore Math, AoPS, etc.). Bilingual skills (e.g., English + Chinese) for working with cross-regional teams Nice-to-Have: Experience in EdTech or teaching/tutoring services. Understanding of online teaching platforms and tools.

Suanfarma Inc is looking for a new member of the Operations team. Mission: Global management and follow-up of purchase and sales order operations. Logistics management of imports and distribution to domestic and international customers (where appropriate), seeking the optimization of transportation costs for each of the operations. Management of sea, air and/or land transport operations according to the INCOTERM in which each operation is closed. In which each operation is closed, as well as the document management corresponding to each purchase and sales order, follow-up of shipments, coordination of loads with warehouses and registration and matching of purchase invoices to suppliers, commissions and transport invoices. Resolution of incidents that may arise during the operation. To do this, you will work closely with different areas of the company, mainly with Commercial, Quality, Warehouse and Finance, to ensure the proper management of operations in a timely manner. Planning and adherence of the operations portfolio. Responsibilities: Ensure that the products served to the customer meet the customer's requirements (documentation and others) of the ongoing projects (approved offer). Planning and fulfillment of the transaction backlog, as well as classification and risk management of sales orders. Updating and maintaining this information, as well as reasons for non-compliance. Ensuring compliance with the requirements necessary to deliver sales orders on the date agreed with the customer. Preparation of sales documents to the customer: invoice, packing list, Certificate of Origin if applicable, among others. Documentary management of each purchase/sale operation according to the established payment methods: documentary remittance, letter of credit, etc. Negotiation of purchase and sale transportation prices with the different customs agents and brokers according to the agreed INCOTERMS in order to optimize cost and service Coordination of direct shipments to customers and warehouse receptions. Coordination of shipments and receptions with the different warehouses with which the company operates. Sending picking for preparation of orders to the warehouses. Authorize the shipment of goods by the supplier once the requested requirements have been met. Keeping the customer and the Area Manager informed about the status and foreseeable evolution of sales orders. Continuously monitor and update the sales order backlog in the system. Ensure compliance with the date, quantity and quality commitments made by the supplier. Planning, control and follow-up of purchase orders to suppliers and shipments to customers. Sending the purchase order to the supplier Digital and physical archiving of the corresponding documentation. Approval of invoices in the Supplier Portal. Control, tracking, review and provisioning and matching of purchase and sales freight charges and duties in ERP Review, approval and matching of purchase invoices to supplier according to the corresponding due date as per INCOTERMS and shipment. Registration of purchase orders in transit when the conditions established by internal procedure are met Entry in triangular warehouse in the ERP of the stock of purchase orders under these conditions Management of claims and claims from customers, suppliers and carriers. Insurance claim if applicable. Withdrawal of product and management of returns if applicable. Registration and maintenance of claims in the system Creation in the ERP of credit notes/return orders of purchase/sale when applicable. Control, tracking, provisioning and recording of commissions Management and invoicing of intercompany transactions. Ensure the application of available stock to sales orders in priority over purchases. Management of import customs documentation Act as a communication link between manufacturer and customer for the administrative management of regulatory documentation. Registration and maintenance of the supplier database in the ERP system. Requirements: At least 3 years of experience in similar positions. Handling of management systems (ERP). Location: Fair Lawn, New Jersey

The E-Commerce Fulfillment Coordinator will ensure the timely, accurate, effective processing and handling of e-commerce orders and returns. Responsibilities: • Handle all product picking • Handle all product packing • Follow Omni-Channel guidelines in order to execute a flawless packaging • Work with Customer Service on order status and requests • Ship via UPS • Receive all returns • Evaluate the overall quality of the product returns • Process the returns within 48 hours from arrival • Follow-up on product status and return the product to stock • Create and distribute reports on specific e-commerce reporting metrics Requirements: • At least 2 years of previous experience in a warehousing role in an innovative small to medium environment • Experience working with Warehouse Management System , Magento, SAP, and Excel

Who We Are We're a dog health startup that makes cleaner, better dog health products by combining human-grade ingredients with veterinary research. What are we looking for? Our ideal candidate is someone who just loves making and creating products. They get excited about bringing a new product from ideation -> R&D -> production. They're hands-on, detail-oriented, and comfortable working with suppliers. Also, they're just an A+ problem solver who we trust to figure anything out. What does the role entail? Lead new product development: design and production Work with existing suppliers while sourcing new suppliers Coordinate timelines, orders, and ensure that all deadlines are met while maintaining high standards of quality. Optimize and improve supply chain and other company operations Required Skills Great business acumen Really fast learning agility: you can thrive in a fast-paced environment Great problem-solver: you can figure anything out Strong organizational skills: you can hold people accountable If you made it this far, and this role REALLY interests you, please email ********************* with a quick intro about why you're a great fit (it'll help you stand out big time)!

We are a leading manufactured home company managing multiple manufactured home communities and overseeing a high volume of home sales and transactions. Our mission is to provide high-quality housing and excellent service. As we continue to grow, we are seeking a Title Coordinator to join our team. This role sits at the center of our transactions, helping to ensure our title processes run smoothly, efficiently, and in full legal compliance. Job Description As a Title Coordinator, you will manage and oversee home title transfers, organize and maintain title records, and act as a key point of contact between internal teams, state agencies, and third parties. This role is well-suited for someone with a legal support background (paralegal, legal assistant, or similar) who thrives on problem-solving, process improvement, and independent ownership of responsibilities. Prior title experience in the auto or manufactured home industries is highly desirable but not required. Key Responsibilities: Title Processing & Legal Coordination · Manage all aspects of title transfers for sold homes, ensuring compliance with state, federal, and local laws. · Prepare, review, and process title documentation for acquisitions, sales, and abandoned home filings. · Research and resolve title discrepancies, missing documentation, or VIN/title corrections. · Communicate with buyers, sellers, state agencies, and lienholders as needed to obtain required information. · Work closely with legal counsel, regulatory bodies, and internal teams to ensure timely resolution of title issues. Records Management & Compliance · Maintain an organized and up-to-date title database. · Audit title files regularly to ensure accuracy and completeness of records. · Manage title retrieval processes for abandoned homes and oversee legal filings where necessary. · Ensure all documentation aligns with internal policies and external regulatory requirements. Data Analysis & Reporting · Use Excel (including advanced functions like VLOOKUPs, pivot tables, and data validation) to track title status, generate reports, and analyze trends. · Support management with reporting and data-driven insights to improve title workflows. Internal Collaboration & Process Improvement · Partner with internal teams (sales, finance, legal, operations) to streamline title processing and transaction closings. · Identify process gaps and recommend solutions to improve efficiency and reduce delays. · Serve as a key internal resource for title-related questions and problem-solving. Qualifications: Experience: · 3+ years of experience in paralegal work, legal assistant duties, title processing, or related fields such as manufactured housing, auto title, or real estate transactions. · Familiarity with legal documentation, filing processes, and agency communications. · Experience handling title discrepancies, transfers, VIN corrections, or abandoned property filings a strong plus. Skills & Attributes · Experience managing legal documentation, title research, and processing ownership transfers. · Ability to resolve complex title defects and VIN discrepancies. · Strong organizational skills with excellent attention to detail. · Ability to manage multiple files and deadlines simultaneously. · Self-motivated and proactive in identifying and solving issues. Preferred (but not required) · Experience with manufactured home title processes. · Experience working with abandoned property statutes or VIN/title correction filings. · Prior exposure to multi-state title processing. Why This Role Matters This is not just a clerical or administrative position. The Title Coordinator plays a critical role in processing home title transfers, managing legal documentation, resolving title defects, and ensuring regulatory compliance across multiple states. You will work directly with legal teams, regulatory agencies, lienholders, financial institutions, and internal departments to ensure timely and accurate closings. This role is ideal for candidates with experience in paralegal work, legal assistant duties, real estate transactions, auto title processing, vehicle title work, or manufactured home title management. If you are highly organized, detail-oriented, and enjoy resolving complex title issues while managing multiple priorities, this is a strong opportunity to advance your career in title operations, legal services, and real estate support.

Are you keen to develop your knowledge and leadership skills as part of a team in a world class logistics provider? Do you have what it takes to be a leader in the fast paced and dynamic supply chain industry? No previous experience necessary! If yes, then our Airfreight Logistics Coordinator may be right for you. Starting in an entry level International operations role you'll learn our sophisticated global logistics operations from the ground up. No part of the operations will be below or above you, it's all about understanding the big picture. During your time in the Airfreight Logistics Coordinator you will need to spend time in operations and then an outside sales role so that you can understand our core business and progress into leadership positions. What your day may look like Process shipments (Airfreight Import/Export) from start to finish; requesting quotes, placing bookings, creating documents, tracking & updating customers, organizing final mile & invoicing. Impress our customers with operational & customer service excellence. Establish, manage and grow relationships with carriers and local service providers. Working with our global team and overseas partners to liaise bookings and pricing. Help implement new accounts, streamline efficiencies and providing great customer service. Handling questions and complaints from customers. Be responsible for managing and exceeding all KPIs as well as helping with the growth of the branch. The Candidate You are recently graduated with a bachelor's degree - any major You have no more than two years' professional work experience (not including internships and work during study) You have a positive and enthusiastic attitude You are a leader and seek future leadership roles You are results driven and strive to achieve excellence You are confident and self-aware, with a high level of reflection You take responsibility and have a solution focused, pro-active approach You combine a sharp customer focus with the necessary analytical skills and required conviction You are looking for a long term relationship in a company where you can develop and grow your career Why Mainfreight? A 'family' culture in a stimulating, pragmatic and commercial environment A development program with a high degree of autonomy and plenty of room for personal initiatives A dynamic and exciting international market and organization which provides the ambitious professional with many opportunities Apply now!

ABOUT SAVILLS At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Project Coordinator in our NYC office to join Integrated Consulting Strategies - a financial consulting group that advises on some of the largest and most complex client engagements firm-wide. The ideal candidate is mission-driven, action-oriented and able to thrive in a growing and fast paced environment. This role is well-suited for a highly motivated, career-oriented professional with real estate experience and interest in a blended position of marketing and consulting support. KEY DUTIES AND RESPONSIBILTIES Project management of collateral projects for existing clients and prospects Provide administrative and technical support for the Integrated Consulting Strategies team (i.e. billing, expenses, workflow organization, etc.). Accurately prepare/edit presentations for client meetings using Microsoft Office Suite. Conduct online research. Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations. Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events. Help develop ideas and concepts into designs with minimal direction. QUALIFICATIONS Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients Consistently demonstrate a high level of performance and professionalism Ability to multi-task and meet deadlines in a high-pressure environment. Excellent verbal and written communication skills Maintain discretion and exhibit sound decision-making skills. Exhibit a high level of attention to detail. Strong work ethic and positive attitude. Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point) Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus Ability to adapt to company specific software. Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure. Self-starter who works independently and thinks proactively and strategically. PREFERRED EDUCATION AND EXPERIENCE Bachelor's Degree required. 3+ years of work experience in a real estate/sales/consulting/paralegal position Fluent in MS Suite including PowerPoint, Word, and Excel Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply. Savills participates in the E-Verify program.

Compensation: $65,000.00 plus (commensurate with experience) Experience Level: Junior (2-4 years of experience in a logistics role) About Us We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. Wrist Aficionado's three boutiques are located in New York City, Miami Beach, and Beverly Hills. Our websites are *********************** and ************************* What You'll Do Independently create all of Wrist Aficionado's shipping labels (for external shipments to clients and for internal shipments to our boutiques). Purchase shipping insurance according to the value of the shipment. Shipping labels are primarily created through FedEx, Ferrari Express, Malca-Amit, and USPS. Carefully prepare and pack all shipments that are sent from Wrist Aficionado's boutique in New York City, ensuring that all packaging meets our brand standards. Record outgoing shipments in Slack. Manage and monitor Slack channels to track sold and returned items, ensuring records are accurate and up to date. Handle Hermes handbag operations across all three boutiques: inspect condition, photograph, and list products on Jewels Aficionado's website. As needed: accept and process new inventory, confirming item details and updating internal systems. As needed: coordinate and facilitate watch repairs, communicating with repair vendors and tracking service timelines. What You Bring to the Table 2-4 years of experience in logistics in a luxury retail setting (especially for a retailer who sells timepieces and/or fine jewelry) Bachelor's degree Proficient in Microsoft Office Excellent communication skills Detail-oriented Preferred: knowledge of luxury watches, fine jewelry, and/or Hermes handbags

Research rates, routings, or modes of transport for shipment of products. Maintain awareness of regulations affecting the domestic movement of cargo. Make arrangements for additional services, such as storage. PRINCIPAL DUTIES AND RESPONSIBILITIES: Responsibilities and essential job functions include, but are not limited to, the following: • Responsible for keeping the company's activities within the guidelines, regulations, and ethical expectations of transportation and logistics services • Coordinating with transportation providers to ensure proper movements of shipments. • Responding to Customer inquiries (quoting domestic shipments, tracking, and tracing updates). • Preparing BOLs and invoices in our TMS systems for the movement of shipments. • Coordinate compliant movement of goods, following all company standards and legal regulations for international trade. • Duties include monitoring business operations and reporting infractions, reviewing company policies for possible risks and liabilities • Good grasp of industry processes and existing business regulations • Ability to solve problems when they arise • Excellent interpersonal skills • Ability to multitask and prioritize work in a time-sensitive environment. • Excellent organizational skills and ability to work in a team environment. • Adhere to all company regulations. • Accomplish other duties as assigned. JOB REQUIREMENTS • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work. • Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems. • Daily reviewing of reports, updating our TMS system, and develop and maintaining excellent customer service to all business accounts • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work. • Establishing and maintaining interpersonal relationships - developing constructive and cooperative working relationships with others, and maintaining them over time • Good collaboration and teamwork abilities • Ability to work in a fast-paced environment • 100% In-Office Position EXPERIENCE & EDUCATION: • 2 plus years of operational experience in Logistics Company Benefits • Medical & Vision Insurance • Dental Insurance • Basic Life and AD&D Insurance • Company-paid Long-Term Disability • Company-paid Short-Term Disability • Paid Vacation & Holiday Pay • 401(k) Plan • EOE/ AA M/F/Vet/Disability are encouraged to apply.

Our client, a well-established property management firm, is seeking a Section 8 Coordinator to join their team. The ideal candidate will have hands-on experience working with Section 8 and NYCHA and will be responsible for ensuring full compliance with all federal, state, and local housing regulations. This is an excellent opportunity to contribute to a mission-driven organization committed to providing quality affordable housing. Location: Long Island City, NY 11101 Hours: Mon - Fri, 830am - 530pm Salary: $65,000 - $70,000/year Benefits: M/D/V, 401k, PTO, etc. Key Responsibilities: Manage the full lifecycle of the Section 8 process, including certifications, re-certifications, interim adjustments, and move-ins/move-outs Act as the primary liaison between tenants, housing authorities (e.g., NYCHA), and internal staff Ensure compliance with HUD regulations and agency policies Maintain accurate and timely records, documentation, and reporting Respond to resident inquiries related to subsidies and rental assistance Coordinate inspections and follow up on deficiencies or corrections Stay updated on changes to HUD guidelines and Section 8 requirements Support audits and contribute to process improvements for compliance and efficiency Qualifications: 2+ years of experience in affordable housing, preferably with Section 8 or other HUD-subsidized programs NYCHA experience Experience managing a portfolio of 200+ units strongly preferred Strong attention to detail and organizational skills Excellent communication and problem-solving abilities Proficient in property management software (e.g., Yardi, RealPage) is a plus Bilingual (English/Spanish) a plus, but not required For a quicker response, please send your resume to jcanabal@ascendo.com!