Operations coordinator jobs in North Carolina - 954 jobs
Contracts Coordinator
Advanced Recruiting Partners
Operations coordinator job in Raleigh, NC
The primary goal of this position is to manage Contracts Management Systems (CMS) and provide contracts support within the clinical operations and study partnerships back-office function.
The Contracts Coordinator is responsible for ensuring that the status of contracts and related information is accurately entered, maintained, and made available to relevant internal stakeholders and clinical study teams, from internal contract approval through archiving. This role also ensures appropriate filing and prompt availability of all executed contracts.
The Contracts Coordinator provides contracts support as assigned, coordinates activities, and shares best practices with other Contracts Coordinators to ensure timely completion of high-quality deliverables.
Back-Office Vendor Contract Management and CMS Oversight
Manage the back-office handling of vendor contracts and administration of the Contracts Management System (CMS), including:
Distributing and tracking contracts for both external and internal signatures until fully executed.
Supporting increased adoption of electronic signatures and leveraging improved technologies.
Processing purchase order requests and approvals in accordance with departmental procedures and distributing executed contracts to internal and external stakeholders.
Ensuring the CMS is consistently up to date for all contracts and relevant documentation.
Maintaining a clear CMS filing structure and providing internal guidance on filing rules and best practices as needed.
Ensuring all contracts are scanned, stored electronically, archived in the legal contracts database, and readily accessible to authorized personnel.
Providing contractual information upon request to relevant internal stakeholders.
Site Contract Management
Manage the back-office handling of site contracts (including confidentiality and master agreements), including:
Circulating and tracking site agreements for signature and distributing executed agreements to appropriate parties.
Preparing and tracking courier shipments of contracts.
Ensuring availability of executed site contracts by scanning wet-ink documents and distributing copies as required.
Ensuring electronic filing of site contracts in accordance with departmental procedures.
Archiving site contracts in the global legal contracts database and managing hard-copy originals.
Managing correspondence and responding to status inquiries related to site contracts.
Performing monthly reconciliation checks against received executed contracts.
Supporting inspection and audit readiness activities related to site contracts.
Electronic Signature Support
Support electronic signature activities related to site contracts, including:
Reviewing and approving electronic signature testing for partner or CRO personnel, enabling them to route site contracts.
Supporting the development of training materials.
Assisting with KPI tracking and preparation of presentation materials for oversight meetings with external partners.
HCP Contract Request Management
Manage healthcare professional (HCP) contract requests, including:
Ensuring timely handling of requests and coordinating backup support during periods of high volume.
Verifying HCP availability in internal systems and requesting new HCP creation when required.
Drafting HCP contracts, circulating them for review, and facilitating comments between HCPs and internal reviewers until finalization.
Initiating, routing, and following up on contract approval forms until final approval.
Departmental and Administrative Support
Provide departmental support in close collaboration with assigned personnel, including:
Preparing documents and correspondence in appropriate formats.
Assisting with the preparation of presentations and meeting minutes.
Scheduling and organizing meetings (in-person and virtual).
Updating resource assignments in internal project management systems.
Coordinating office space, meeting rooms, and equipment needs.
Ordering office supplies and processing invoices.
Managing travel arrangements, including flights, hotels, and expense reports.
Serving as a departmental ambassador to external visitors.
Providing additional support to clinical operations and study partnership activities as needed.
Additional Responsibilities
Manage additional operational systems as assigned.
Identify business improvement opportunities and participate in or lead initiatives to improve efficiency and effectiveness.
Interact daily with internal stakeholders to ensure seamless integration of activities.
Ensure adherence to internal SOPs, federal regulations, and GCP guidelines, particularly with respect to clinical study insurance coverage.
Maintain departmental internal pages and documentation.
Infrequent travel, including overnight stays, may be required.
$35k-50k yearly est. 3d ago
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Leasing Coordinator
Morrow & Associates 4.2
Operations coordinator job in Charlotte, NC
On behalf our client, who is an actively growing, diversified, real estate development, investment and property management firm. We are hiring a Leasing Coordinator for a garden style community (10 three-story apartment buildings, 6 carriage style buildings and 1 clubhouse) North of Charlotte, NC.
Essential Skills/Responsibilities:
Strong customer service, communication, and organizational skills
Effectively manages the administrative side of property leasing
Coordinate property inspections, showings and schedule move-ins/outs
Proficiency with property management software,
a plus
$30k-47k yearly est. 3d ago
Project Coordinator
ASSA Abloy Group 4.2
Operations coordinator job in Monroe, NC
ASSA ABLOY Entrance Systems, Pedestrian Door Solutions
Join the industry leader in automated door solutions! ASSA ABLOY Entrance Systems is a global manufacturer committed to creating safe, secure, and efficient entrance systems for people worldwide. We specialize in automated pedestrian, industrial, and high-performance door solutions, operating in over 100 countries.
Why Join ASSA ABLOY Entrance Systems?
At ASSA ABLOY, we offer more than a job - we provide an environment for growth, innovation, and meaningful contributions. Here's why our team loves being part of ASSA ABLOY:
1. Comprehensive Benefits
Enjoy competitive pay, robust health insurance options, and retirement plans. Your well-being matters to us, which is why we also offer PTO, holidays, and additional perks like tuition reimbursement and service awards.
2. Meaningful Impact
Your work will directly impact customers in industries such as healthcare, transportation, and retail by delivering sustainable, customized door solutions. Whether you're solving complex technical challenges or collaborating with contractors, every task helps build safer, more efficient spaces.
3. Career Growth & Development
We invest in you from day one. We provide well-defined career paths with regular performance reviews and opportunities for promotion. Participate in programs designed to develop your leadership skills and prepare you for management roles. Explore different roles within the company to find the best fit for your skills and interests.
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The Role:
The role of the Key Account Project Coordinator is to plan, execute, and finalize projects according to strict deadlines and within budget for large Key Account Customers. This is strictly a back-office position. The position includes acquiring resources and coordinating the efforts of team members and third-party contractors/service providers in order to deliver projects (both service and new installations) according to plan.
Key Responsibilities:
Lead and manage new installation projects from initiation to completion, defining scope, goals, deliverables, and success criteria in collaboration with key stakeholders.
Estimate resources, track milestones, monitor deliverables, and troubleshoot issues to ensure timely and successful project execution.
Develop and implement best practices, tools, and reporting systems (e.g., quote tracker, CapEx reports, install progress reports) to support project management.
Serve as the primary point of contact for internal teams, subcontractors, and external stakeholders (e.g., technicians, store managers, general contractors) to coordinate installations, confirm details, address issues, and provide updates.
Oversee Key Account Customer (KAC) installations across Canada, including scheduling, progress tracking, and direct communication with end users.
Review engineering drawings and floor plans, create RFIs, and prepare quotes for tenders, replacements, and other needs.
Collaborate with architectural teams, subcontractors, and glazing contractors to verify site conditions, measurements, and installation plans.
Order automatic doors, glass, aluminum profiles, and hardware per technical specifications; manage factory orders and change orders.
Conduct site visits, inventory counts, and prepare packing slips (hardware specs) for KAC orders.
Generate sales order reports to identify doors for replacement and support internal processes such as booking tasks, processing orders, and bi-weekly team meetings.
Perform additional tasks as required by management.
What You Will Need:
5 years' direct work experience in project management capacity, including all aspects of process development and execution.
Strong familiarity with project management software.
Database and operating systems experience with third party EDI systems.
Competent and proficient understanding automatic door industry.
Experience at working both independently and in a team-oriented, collaborative environment is essential.
Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
Reacts to project adjustments and alterations promptly and efficiently.
Flexible during times of change.
Persuasive, encouraging, and motivating.
Ability to defuse tension among project team, should it arise.
Ability to bring project to successful completion.
Strong written and oral communication skills.
Strong interpersonal skills.
Strong customer service skills are required.
Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
Strong Data Entry Skills.
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What We Offer:
Comprehensive Benefits
Health, dental, and vision plans
401(k) with company matching
Short- and long-term disability, life, and accidental insurance
15 PTO days and 11 paid holidays
Work-Life Balance
Flexible scheduling for when life happens.
Ongoing Training & Recognition
Get up to speed quickly with our structured onboarding process.
Access to online courses to keep your skills sharp and up to date.
Learn from experienced colleagues and industry experts.
Length of Service awards to celebrate your milestones.
Our Commitment to Diversity & Inclusion:
ASSA ABLOY fosters a workplace where everyone feels valued, respected, and included. We celebrate diversity and strive for equity in all aspects of our organization. Together, we innovate and create solutions that serve our global community.
$38k-57k yearly est. 6d ago
Contract Coordinator - Ryan White Program - HIV/STD division
Mecklenburg County, Nc 4.2
Operations coordinator job in Charlotte, NC
Contract Coordinator - Ryan White Program "Follow Your Calling, Find Your Career" , via the Ryan White Program Grant through 2/29/2028 Salary Range: $76,327.60 - $100,179.97 This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity consideration included an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirement for the job.
This role is on-site 5 days a week, 8:00 AM to 5:00 PM.
Position Summary
This position will perform work involving the coordination, preparation and processing of various contracts related to the Ryan White Part A Program within the HIV/STD Division. This position, under the supervision of the Sr. Health Program Manager, is responsible for contract administration; sub-recipient monitoring; invoice review & processing; maintains and audits a central contract-resource file to ensure proper procedural controls and contract specifications.
Manage sub-recipient contracts through an array of tasks and activities that include, but not limited to, developing contracts that align with best practice models and that define deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules; creating service and fiscal dashboards; and, conducting on-site program monitoring and technical assistance sessions.
Essential Functions
Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information
Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals
Participate with program staff and others to develop appropriate program plans and evaluation systems
Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards
Partner with the department or program when requests for proposal are issued
Prepare applicable documents and reports
Coordinate and participate in special projects related to contract activities
Develop, audit, compile, calculate and analyze a variety of contract data
Coordinate management of service contracts and related projects
Minimum Qualifications
Experience:
Minimum of four years of related experience.
Education:
Bachelor's degree in a Finance, Business Administration, Human Services, or related field
Combination of relevant education and relevant experience accepted?: Yes
Licenses and Certifications
Requires a valid North Carolina and South Carolina Driver's License
Requires County Driving Privileges
Annual Motor Vehicle Record (MVR) check required
Preferred Qualifications
Possess comprehensive knowledge of Ryan White HIV/AIDS Programs
Knowledge, Skills and Abilities
Knowledge of
Contract principles
Federal, State, and local laws, rules, and regulations
Governmental accounting procedures
Generally Accepted Accounting Principles
Arithmetic, algebra, geometry, calculus, statistics, and their applications.
The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Skills
Negotiating and the ability to maintain a consistent negotiating position in the face of opposition
Oral and written communication skills
Good presentation and interpersonal relationship skills
Abilities
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements or cultures
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units or organizations to help achieve business goals
Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it
Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively
Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
Computer Skills
Intermediate in various computer applications including Microsoft Office
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
$76.3k-100.2k yearly 2d ago
Associate - Legal Operations
Asana Partners 4.6
Operations coordinator job in Charlotte, NC
Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $7 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities.
Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building - both internally and externally - and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for our proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors.
For additional information, visit ********************* or follow @asanapartners.
The Associate - Legal Operations supports all aspects of the Company's legal operations, including organizational structures, corporate compliance and governance, fund management and management of institutional-quality neighborhood retail assets. This role is primarily responsible for managing contract workflows, ensuring accurate documentation, and maintaining governance standards across all legal processes. The Associate will work closely with external law firms and other internal stakeholders on various corporate and fund matters. This position requires a fundamental understanding of corporate organizations, legal entity management and commercial real estate.
The Associate reports to the General Counsel and Chief Compliance Officer and will work with the Manager - Legal Operations. Duties include:
Review invoices for compliance with internal billing guidelines, facilitate execution and retention of engagement letters and conflict waivers, and manage onboarding of law firms, including confirmation of system access
Oversee formation and maintenance of all company entities, update organizational charts, track REIT assignments, manage CT Corporation and state registrations, and respond to external requests for entity information and documentation
Manage intake and distribute critical legal notifications, including service of process, notice of loss claims, and legal holds to appropriate internal and external parties
Monitor and manage the shared Legal Outlook Inbox, track, prioritize, and route incoming requests and inquiries from internal departments and external contacts to the appropriate legal team members
Assist with legal and cross-functional projects assigned, from planning through execution and reporting, ensuring deadlines and deliverables are met
Provide comprehensive support for various commercial real estate transactions, including due diligence process, obtaining signatures, organizing closing binders, and ensuring all required documents are received and processed
Identify opportunities to leverage technology for greater efficiency and cost-effective legal reviews (e.g., Non-Disclosure Agreements), and help develop and implement new processes, policies, and training to improve cross-departmental workflows.
Requirements
Experience drafting, organizing, and maintaining corporate legal documents and corporate records
General understanding of corporate organizational structures and commercial real estate investments
Familiarity with legal technology, including contract systems, legal billing software, etc. and prior experience with an in-house legal department
Excellent interpersonal and collaboration skills
Strong work ethic, self-motivated, and capable of effective independent judgment
Acute attention to detail and passion for quality
Ability to handle changing workload priorities and deadlines
$71k-102k yearly est. 3d ago
Senior Cyber Recovery Operations Advisor
Carebridge 3.8
Operations coordinator job in Winston-Salem, NC
Locations: This role requires associates to be in-office 1-2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered if candidates reside within a commuting distance from an office
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
PLEASE NOTE: This position is not eligible for current or future VISA sponsorship.
The Senior Cyber Recovery Operations Advisor (Infrastructure Services Analyst Sr Advisor) is a member of the Cyber Recovery Operations team that manages and operates the Elevance Health Cyber Recovery Environment. The Cyber Recovery Environment consists of hardware and software platforms that will be used to recover the most critical business functions in the event of a malware or ransomware attack. You will solve problems, perform analysis, research, and test functions for systems and networks.
How you will make an Impact:
* Provides trouble resolution on complex problems; serves as an escalation point for the most complex systems issues or resolutions; develops root cause analysis activities that resolve significant system issues.
* Provides advanced trouble resolution and serves as point of technical escalation on complex problems.
* Provides advanced technical guidance and leadership to the technical engineers within the organization.
* Represents major upgrades and business system replacements in change control.
* Develops reports supporting strategy and direction for management.
* Acts as a subject matter expert among peers, with manager and senior management.
* Take a leadership role in the day-to-day activities to drive and facilitate the annual cyber recovery exercise program and will be a point person for audit and compliance.
* Will develop cyber recovery exercise plans, coordinate work efforts of the Elevance Health teams that must participate in the exercise activities, and will oversee the work of our infrastructure managed services provider team members who support cyber recovery exercise activities.
* Will also respond to both internal and external audits and coordinate work activities with security and compliance teams.
* Will manage the creation and periodic updating of policy and procedure documentation.
Minimum Requirements:
Requires an BA/BS degree in Information Technology, Computer Science or related field of study and a minimum of 8 years of experience in one or more of the following: information systems, computer networking, telecommunications, systems development and management; significant experience with multiple technical and business disciplines; or any combination of education and experience, which would provide an equivalent background.
Preferred Skills, Experiences and Competencies:
* Design, implementation, and operational support experience with several of the following IT Infrastructure technologies: physical server, virtualization technologies, storage, network (IP addressing, routing, DNS, DHCP), firewall, load balancer, backup and recovery, Windows / Linux / AIX operating systems, Mainframe, database, and cloud infrastructure (AWS, Azure, GCP).
* Good understanding of cyber recovery principles, practices, and technologies.
* Ability to manage multiple projects, set priorities, and meet deadlines.
* Strong organizational skills to coordinate resources and stakeholders effectively.
* Strong decision-making skills and the ability to motivate and inspire others.
* Ability to convey complex technical concepts to non-technical stakeholders.
* Experience in preparing reports and presentations for executive audiences.
* Experience in developing and managing cyber recovery incident response plans.
* Ability to coordinate effectively during security incidents and ensure a timely response.
* Knowledge of regulatory requirements such as GDPR, HIPAA, or SOC 2.
* Strong interpersonal skills to collaborate with internal teams and external partners.
* CISSP or other IT Security related Certifications a plus.
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
$68k-103k yearly est. Auto-Apply 60d+ ago
Practice Operational Improvement Advisor
Ashe Memorial Hospital 4.1
Operations coordinator job in Jefferson, NC
Salary: Pay commensurate with experience.
At Ashe Memorial Hospital, we are driven by our Mission Statement, "To meet the needs of the community by delivering patient-centered, high quality health care."
Ashe Memorial Hospital is proud to be Voted Ashe's Best Place to Work 2022, 2023 & 2024! Come be a part of our dynamic team; you'll join Ashe's 2022 & 2023 Best Hospital, Best Surgeon, Best Physician, Best Nurse, and Best Medical Practice! This is your opportunity to make a large difference in a small community!
Hours: 1st shift, Monday - Friday | No Supervisory Responsibilities | Local Travel | Pay commensurate with experience
Full time, day shift position in Physician Practice Administration.
Job Summary
Under the supervision of the Vice President of Professional & Support Services, the Practice Operational Improvement Advisor serves as an internal performance improvement coach and provides hands-on guidance in multiple practice sites (primary care and specialty practices) for operational optimization. The Practice OI Advisor supports the organization in all aspects of physician practice performance improvement. The advisor will develop trusting relationships with the providers, leaders and office staff to provide end-to-end project management support and technical assistance with practice transformation and improved delivery of care. A primary function of this role is compiling and utilizing operational/clinical/quality data and assisting practices in implementing practice redesign and utilizing data to improve efficiency, quality outcomes, address health disparities, and support success in both value-based (MIPS, ACO, PCMH, payor specific initiatives) and fee-for-service payment systems. It is a role that requires a solid foundational understanding for the healthcare delivery system, administrative and/or clinical experience, exceptional change management ability, proven communication skills, organizational and time management, customer service, and teamwork skills. The Practice OI Advisor drives transformation and demonstrates effective and efficient leadership, consultation, project management, relationship building, communication, decision making, execution and accountability.
Minimum Job Qualifications
Education:
Bachelor's degree in health administration, business administration, healthcare/clinical field or other relevant field of study or equivalent combination of education and experience.
Experience:
A minimum of 3 years of progressive healthcare-based experience required
Minimum of 1 year experience leading or coaching performance improvement projects in a healthcare setting.
Change Management Experience preferred
Experience in a physician practice setting, working on quality improvement initiatives including MIPS, ACO, PCMH; practice transformation, billing/coding; or healthcare project management preferred.
Licensure/Certifications:
Valid NC drivers license (local travel is required) and insurable under hospital coverage required.
Project Management Professional (PMP) preferred
Lean/Six Sigma Preferred
Essential Functions:
Compiles data collection, verification and validation of clinical quality and business metrics to identify patterns and produce meaningful management reports.
Responsible for the evaluation of processes/clinical workflows and staffing models for optimization opportunities and conducts on-site assessments providing recommendations for best practice care.
Facilitates the development and implementation of action plans for clinical processes and operational practice improvement.
Meets with providers, leadership, and staff regularly to manage reports and/or data while providing guidance, recommendations, and setting action plans for meeting project milestones. This includes effective relationship management, problem solving for effective progression towards goals, communicating areas of concern, barriers to achieving goals, and suggestions for improvement.
Educates providers and staff on the quality payment program requirements, value-based purchasing, and fee-for-service opportunities.
Provides coaching and assists clinical staff regarding clinical workflows for optimization and documentation improvement.
Coaches practices on ways to optimize use of the EHR, telehealth, clinical workflows, quality improvement and chronic disease management, to meet both practice requests and mandated guidelines.
Maintains data on practices and assigned projects (i.e. status of projects, dashboards, etc.).
Develops tip-sheets and diagrams outlining processes for improved workflows.
Provides comprehensive operational reviews and internal control audits.
All other duties as assigned
Other Skills:
Organization (including planning & prioritizing), ability to multi-task and time management skills, strong communication (written and oral), customer service skills, and the ability to work well with individuals and within a team are required.
Comfortable leading meetings and presenting with individuals at all levels
Ability to respond creatively to the rapidly changing environment are essential.
Proficient in using an electronic health record (EHR) system. (Athena and Meditech preferred)
Proficient in the use of remote meetings (i.e. zoom, teams, etc.)
Must be fluent in Excel and pivot charts, as well as PowerPoint, to create reports and present data. Proficiency in other Windows based applications include: Word, One Note, Teams, and Outlook.
Good understanding of procedure codes.
Knowledge of clinic operations and strong understanding of business processes.
Ability to perform under deadlines and heavy workloads.
Must be willing to receive all required vaccinations (i.e., flu shot, etc.).
All new employees working must be fully vaccinated as a condition of employment (unless the new hire has requested and received an exemption). Candidates for employment will be notified of this policy requirement prior to the start of employment. After receiving an offer of employment, new employees must provide proof of vaccination or request and receive an exemption before beginning work.
To apply, please fill out an application, attach a cover letter, and resume. Include gaps in employment and reasons for separation.
Criminal background check and pre-employment drug screen required upon conditional job offer.
***Benefits apply the 1st of the month following employment, per policy.***
*For full job description and benefits, please contact Human Resources.
Ashe Memorial Hospital is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care. Employment decisions are made without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or veteran status, sexual orientation, genetic information, or any other classification protected by law. All employment requirements mandated by local, state, and federal regulations will be observed.
$66k-89k yearly est. 30d ago
Client Operations Specialist
Transportation Insight 4.1
Operations coordinator job in Hickory, NC
Job Title: Client Operations Specialist COMPANY STATEMENT: As the e-commerce trends continue to evolve, Transportation Insight has strategically positioned itself in the industry with top talent that boasts strategic involvement in the continued evolution of the small package/parcel and freight marketplace. In addition to our knowledge, we have built out the technology to help companies (shippers) unlock the power of their supply chain. Transportation Insight is recognized as a premier employer regionally and nationally because of our reputation, workplace culture and growth opportunities. At the core of our culture, team members are motivated to improve our clients, our communities and ourselves every day. JOB PURPOSE: The Client Operations Specialist supports Business Development during the discovery, data gathering, data validation, mapping, metrics, assessment initial findings review and proposal phases of the Transportation Insight sales process. The position participates in the evaluation of validated prospects' current supply chain programs and facilitates the creation of value-added solutions for the prospective client. The Client Operations Specialist leads the production of the demonstration and presentation documentation. This position needs to successfully communicate with people at all levels in prospective, existing clients, and Transportation Insight. A firm understanding of supply chain management, TMS systems and solutions, and project management are a necessity. CRITICAL JOB FUNCTIONS: Business Development Support:
Coordinate the assessment process for assigned validated prospects. Hold enterprise accountable for meeting assigned timelines.
Assist in the assessment of a validated prospects' current supply chain program by documenting current state.
Lead TMS technology demonstrations.
Participate in the solution design process by facilitating validated prospect strategy meetings and coordinating internal resources.
Lead the production of custom presentations and demonstration documentation.
Utilize cost model to understand the cost to serve prospects.
Ability to articulate the four pillars across three modes value proposition.
Assist in the assessment of current clients' supply chain programs by documenting current state.
Assist in creating future state solution, demonstrations, and custom presentations.
Client Advocacy/Support
Effectively communicate with prospects and clients at the necessary pace, utilizing phone, web and on site as appropriate.
Act as client and project advocate at TI. Engage internal resources as needed.
Facilitate hand-off of projects to Implementation and Client Services support groups upon completion.
Project Management
Gather client requirements and understand the delivered value.
Develop project plans; coordinate projects; complete projects on time; communicate changes and progress.
Work with a cross-functional delivery team to develop solutions strategy and client demonstration.
Serve as a liaison between Sales / Solutions and Implementations / Account Management
Strategic Initiatives:
Work with the Solutions team to create consistent processes and methodologies based on best practices for efficiently assessing TI validated prospects.
Stay informed of competitors' activities through information networks and participation in professional organizations, developing and maintaining effective relationships within the industry.
Build and maintain a competition database.
Support ongoing improvement efforts by documenting best practices.
SUPPORTING DUTIES TO THE CRITICAL JOB FUNCTIONS:
Detailed oriented, self-starter with a strong work ethic.
Manage multiple projects at any given time and be able to prioritize and meet deadlines.
Possess excellent organizational skills with the flexibility to readily adapt to change under stress and against tight deadlines.
Operate under minimal supervision.
Quickly acquire logistics expertise and apply it to decision-making and communication.
Consider a broad range of internal and external factors when solving problems and making decisions;
Be an effective problem solver, able to identify and resolve problems in a timely manner, gather and analyze information skillfully, develop alternative solutions, work well in group problem-solving situations, and use reason even when dealing with emotional topics.
Have good communication, presentation, organization and planning skills, as well as effective interpersonal skills to work as a team member and as a liaison with clients.
Have a professional appearance and strong informal and formal writing skills.
Intermediate experience working with Microsoft Office Applications (Excel, Word, PowerPoint, Outlook, and Visio).
JOB REQUIREMENTS:
Bachelor's degree in business or related field
5-7 years of experience in supply chain management and/or experience in two or more Transportation Insight departments
EEOC/ADA STATEMENT: Transportation Insight is an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other protected status by law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.
$49k-84k yearly est. 60d+ ago
Receiving Process Coordinator- 1st Shift
Wayne Farms 4.4
Operations coordinator job in Dobson, NC
Hours: 5:05AM to 2:04PM, Monday though Friday with occasional Saturday.
Benefits start Day 1!
PRIMARY FUNCTION: Under direction of the department Supervisor/Manager, responsible for delegating tasks to ensure production goals are met and work is performed in compliance with Company policies and Federal and State regulations (i.e. USDA, OSHA, etc.) while achieving the highest level of productivity and maintaining customer specifications and satisfaction.
RESPONSIBILITIES AND TASKS:
Under the direction of the Supervisor assist with coordinating the work of personnel and enforcing company policies, procedures, food safety guidelines and GMP procedures etc.
Understand the daily production requirements, set up line(s) and deploy personnel to ensure adequate tools and staff are available to meet production requirements prior to shift start
Understand and perform all functions of the assigned area and act as back-up for personnel in event of absences or breaks
Gather and accurately record data and create reports (i.e. departmental reports, attendance/staffing, yields, etc.); disseminate to appropriate personnel as required
Train/ cross-train employees in departmental processes and procedures
Identify and communicate opportunities for process optimization (throughput, waste reduction, product quality, ergonomics, etc.) and/or reduce/eliminate repeat deficiencies (i.e. hold product, accidents, downtime, etc.)
Participate in the implementation of process improvements, help monitor improvement metrics and provide input on unfavorable trends
Actively participate in departmental meetings
Follow and promote all safety initiatives helping to maintain a zero accident culture
Learn and understand departmental goals; work corroboratively with other departments/shifts to meet or exceed objectives
Perform additional duties as assigned
EDUCATION and CERTIFICATIONS:
High School diploma or equivalent
EXPERIENCE AND SKILLS:
Minimum six (6) months relevant experience; experience within a manufacturing setting preferred
Demonstrated leadership skills with the ability to effectively communicate in English, both verbal and written, in a timely and professional manner; ability to communicate in multiple languages preferred
Strong attention to detail, organizational skills with the ability to prioritize and manage multiple projects
Proficient computer and math skills
Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
Strong organizational skills
SAFETY REQUIREMENTS:
Follow and ensure others follow departmental and company safety policies and programs
Wear required protective equipment in all areas where mandatory
PHYSICAL REQUIREMENTS:
Ability to work non-standard or extended shifts including nights, weekends, and/or holidays as needed
Ability to stand and/or walk throughout shift
May be exposed to heat (99ºF, 37ºC) and cold (45ºF, 4ºC)
Exposure to wet and/or dusty environment
Work around live and/or raw animal odors
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
$38k-59k yearly est. Auto-Apply 60d+ ago
System of Care Coordinator (Avery/McDowell/Wilkes Counties, NC)
Vaya Health 3.7
Operations coordinator job in North Carolina
LOCATION: Remote - must live in or near Avery, McDowell, or Wilkes County, North Carolina. The person in this role must live in North Carolina or within 40 miles of the NC border.
that requires community travel
.
GENERAL STATEMENT OF JOB
The System of Care Coordinator is responsible for community-based SOC advocacy and development, both with and for families of children and youth engaged in behavioral health services. The System of Care Coordinator works in three counties to develop, engage and support effective Community Collaboratives and work strategically with community leadership and all SOC stakeholders, at both state and local levels, to promote the expansion and sustainability of SOC values and practices.
ESSENTIAL JOB FUNCTIONS
Community Collaborative Development and Support:
The SOC Coordinator joins and actively participates on local Community Collaboratives. The SOC Coordinator, in collaboration with a Vaya Family Partner, ensures each Community Collaborative includes membership and active participation from all SOC stakeholders, including, but not limited to: children, youth, and families who have received or are receiving behavioral health services; child, youth, and family advocates and advocacy agencies; public and private behavioral health providers; government representatives (e.g., Department of Social Services; Department of Juvenile Justice; Health Department; County Commissioner); school district personnel; all other relevant child-serving agencies; and relevant representatives from Vaya departments (e.g., Complex Care Management; Provider Network). When gaps in representation are identified, the SOC Coordinator engages in active outreach and recruitment in the local community to ensure Community Collaboratives represent all facets of SOC.
In coordination with Community Collaboratives, the SOC Coordinator identifies child, youth, and family behavioral health needs and the services in place to meet the needs, establishing strategies to support the development and access of additional services as gaps and unmet needs are identified.
The SOC Coordinator links Community Collaboratives with technical assistance and training opportunities to build capacity for data-driven goal setting, decision-making, and ongoing evaluation.
In counties with no functioning Community Collaborative, the SOC Coordinator actively engages and recruits a diverse selection of SOC stakeholders, providing coaching and advocacy on SOC values and policies and best practices for Community Collaboratives. When initial membership is established, the SOC Coordinator works with Community Collaborative members to identify the group's mission, vision, values, and goals. The SOC Coordinator assumes a facilitation role for new Community Collaboratives until a leadership structure is established and implemented.
Collaboration and Advocacy with SOC Stakeholders and Local Leadership:
The SOC Coordinator collaborates with county SOC stakeholders to ensure fidelity to SOC Values:
The SOC Coordinator establishes regular communication with behavioral health providers in each county to ensure regular and timely utilization of a family-driven, youth-guided, person-centered approach in member and recipient services, in collaboration with Vaya Care Management, providing oversight and consultation as needs are identified.
The SOC Coordinator ensures consultation, training, and technical assistance with SOC stakeholders addresses, but is not limited to: collaborative goal setting to meet identified community needs; systemic changes in the behavioral health field; and best practices in mental health and substance use disorder treatment and recovery.
In collaboration with Vaya Health's training teams, the SOC Coordinator ensures Vaya staff, providers, and community members receive required SOC-related trainings, as well as requested trainings as-needed.
If applicable,
the SOC Coordinator works collaboratively with the SAMHSA System of Care Expansion and Sustainability grant team working in the SOC Coordinator's counties to support the grant project's goals and objectives.
Evaluation and Quality Improvement:
In collaboration with the Family Partner, the System of Care Coordinator takes a leadership role in the ongoing evaluation and quality improvement of SOC, including:
Through regular, active participation in Vaya's internal county “Huddles” as well as local Juvenile Crime Prevention Councils (JCPC), School Health Advisory Councils (SHAC), Local Interagency Coordinating Councils (LICC), regional and statewide School Mental Health Initiative committees, and other internal and external groups responsible for the regular review and evaluation of service access and provision, advocating with Vaya leadership, department representatives, and external SOC stakeholders to ensure the presence of accessible, equitable, timely, high-quality, evidence-based, effective behavioral health care for children, youth, and families.
Providing opportunities for family, youth, providers, and community members to share identified issues and concerns with Vaya leadership and other SOC stakeholders and advocating for plans to be developed and implemented to address identified concerns.
Developing, in collaboration with Community Collaboratives:
A data-driven information management strategy, inclusive of demographic information and other factors to ensure cultural appropriateness, that allows for ongoing tracking and evaluation of SOC goals and objectives.
A review system to evaluate performance measures on a regular basis.
A process to share data and evaluation measures with local SOC stakeholders as well as regional and state legislative bodies and policymakers.
A quality improvement process, with input from local SOC stakeholders, including family and youth, responsible for utilizing outcomes data to inform policy proposals and decision-making.
Maintaining accurate records and ensuring appropriate documentation of work, including tracking required data as determined by Vaya Health's System of Care team. Documentation may include, but is not limited to: Community Collaborative minutes and action items; Community Collaborative project's baseline and follow-up data; and data points required for the Department's semi-annual reports.
Collaboration with NC State Collaborative for Children, Youth, and Families and Department of Health and Human Services (DHHS) Division of Child and Family Well-Being:
In collaboration with the Family Partner, the System of Care Coordinator:
Ensures representation and active participation at the NC Collaborative's biweekly statewide SOC meetings and on each of the NC State Collaborative's subcommittees, sharing updates from local communities.
Attends monthly Breeze Calls to ensure ongoing information-sharing and consultation with the Department .
Meets all Department standards and requirements, including submitting Vaya SOC reports in accordance with the Department's expectations and timelines, supporting the Department's expectations for Community Collaboratives' project development and implementation, and participating in all scheduled conference calls, webinars, meetings, trainings, and conferences.
Professional Development: The System of Care Coordinator will receive the State SOC training curriculum and participate in appropriate professional development to support best practice in working with youth and families. The System of Care Coordinator will attend meetings and trainings conducted by Vaya and/or NC DMH/DD/SAS.
Other duties as assigned.
KNOWLEDGE OF JOB
Thorough knowledge of SOC core values and principals
Ability to work effectively and collaboratively with a wide range of family members, stakeholders, community leaders, government agencies, providers and other Vaya staff.
General knowledge of family cultures, dynamics and needs
Knowledge of Person-Centered Planning, resiliency-building, trauma-informed care, evidence-based practices and results-based accountability.
General knowledge of DSS, School, Health Department and other service agency protocols.
Knowledge and ability to create brochures, public awareness materials and presentations.
Must be able to maintain confidentiality and follow all agency policies and procedures.
Maintain a valid NC driver's license.
QUALIFICATIONS & EDUCATION REQUIREMENTS
A Bachelor's degree in a human services field and four years of experience working in or with child public serving systems
OR
A Master's Degree in a human services field and two years of experience working in or with child public serving systems
The System of Care Coordinator will complete System of Care: An Introduction to Child and Family Team - A Cross System Training from the Family's Perspective and other trainings required by NC DMH/DD/SAS
.
Licensure/Certification Required:
Within twelve (12) months of hire at Vaya Health, the SOC Coordinator will complete System of Care: An Introduction to Child and Family Team - A Cross System Training from the Family's Perspective and other trainings required by NC DMH/DD/SAS.
PHYSICAL REQUIREMENTS
Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading.
Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers.
Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time.
Mental concentration is required in all aspects of work.
RESIDENCY REQUIREMENTS: The person in this position is required to reside in North Carolina or within 40 miles of the NC border.
SALARY: Depending on qualifications & experience of candidate. This position is exempt and is not eligible for overtime compensation.
DEADLINE FOR APPLICATION: Open until filled
APPLY: Vaya Health accepts online applications in our Career Center, please visit ******************************************
Vaya Health is an equal opportunity employer.
$48k-67k yearly est. Auto-Apply 60d+ ago
Integrated Behavioral Health System (IBHS) Coordinator
Join The 'Ohana
Operations coordinator job in Raleigh, NC
Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.
The IBHS Coordinator will support the North Carolina National Guard (NCNG) and other Reserve Components by overseeing behavioral health services and administrative operations within the Integrated Behavioral Health System (IBHS). This role ensures effective service delivery, program management, and coordination of crisis intervention and therapeutic support for Service members and their families.
Key Responsibilities:
Support the IBHS Director and perform their responsibilities when needed.
Ensure compliance with Privacy Act and HIPAA regulations.
Maintain accurate documentation within the IBHS Electronic Medical Record (EMR) via MS Teams Closed Channel.
Stay updated on state, military regulations, and IBHS SOPs to ensure adherence to all protocols.
Conduct quality control and quality assurance of database record-keeping within the EMR system.
Participate in NCNG IBHS Continuous Education Events to remain informed on evolving treatment models.
Provide behavioral health care consultations to Service members using Military Treatment Facilities (MTF), VA, TRICARE, and other providers.
Ensure proper transition of care for eligible clients to maintain long-term treatment effectiveness.
Schedule clinical and non-clinical providers for hotline coverage, day-to-day operations, and special event support (e.g., Yellow Ribbon events, deployment/redeployment briefings).
Act as a liaison for the HIPAA-compliant answering service to synchronize IBHS scheduling.
Generate pre-travel authorization requests and submit them to the COR at least 14 days before travel.
Manage consent forms and maintain up-to-date client documentation.
Oversee IBHS Health & Wellness Advocates to ensure proper intervention, psychotherapy, and rehabilitative counseling services.
Provide reports on program utilization, case management, and critical case trends to the COR and IBHS Director.
Collaborate with the IBHS Director to review program effectiveness and recommend improvements for Service member outreach.
Facilitate messaging strategies for behavioral health services and engagement initiatives.
Qualifications:
Bachelor s or Master s Degree in behavioral health or social science field.
One (1) year post-graduate experience in behavioral health program management (preferred).
One (1) year post-graduate experience working with military or community agencies (preferred).
Strong leadership, administrative, and coordination skills to manage behavioral health operations.
Contingent upon the award
DAWSON is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.
DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.
$44k-79k yearly est. 60d+ ago
Project Controls Coordinator
Sundt Construction 4.8
Operations coordinator job in Charlotte, NC
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.
Job Summary
The Project Controls Coordinator supports the project team by ensuring accurate and consistent project data is established and maintained throughout the life of the project. This role is responsible for setting up initial project information, supporting the administration of key project documentation, and helping ensure seamless integration between project teams and internal systems.
Key Responsibilities
1. Assists in tracking and reporting key project data and supports change management processes by documenting and processing updates in real time.
2. Assists with the initial setup of project data, including project tracking components, work packages, budgets, and document templates across enterprise systems.
3. Coordinates with project teams to ensure the right tools and platforms are configured and accessible.
4. Maintains and updates project documentation and system records such as submittals, RFls, change orders, and meeting minutes throughout the project lifecycle.
5. Maintains positive and professional working relationships with internal teams, subcontractors, vendors, and clients.
6. May assist with project modeling coordination, digital record drawing updates, and project closeout documentation.
7. Participates in periodic data reviews to ensure alignment with the cost control manual and project objectives.
8. Supports clear and timely communication of project data and contributes to meeting documentation and administrative follow-up.
9. Supports project teams with data needed for budgeting, forecasting, and schedule tracking by maintaining accurate logs and assisting with reporting.
10. Supports the execution of project management plans (PMPs) by ensuring data is accurately captured and organized.
Minimum Job Requirements
1. Ability to assume responsibility, interface and communicate with others is essential.
2. Entry level role that will require a strong data management skillset. Import/Export of Data, Advanced Excel Functions, (VLOOKUP, Pivot Tables, If Then statements etc...) Advanced Excel Charts & Graphs, Power Point.
3. Four-year degree in engineering, construction, finance/accounting or related area preferred.
4. Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) proficiency.
5. Motivated self-starter who relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. A wide degree of creativity and latitude is to be expected.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements
1. May stoop, kneel, or bend, on an occasional basis
2. Must be able to comply with all safety standards and procedures
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. Will interact with people and technology frequently during a shift/work day
5. Will lift, push or pull objects up to 50Ibs on an occasional basis.
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors
Safety Level
Non-Safety Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
$47k-60k yearly est. Auto-Apply 4d ago
Administrative Project Coordinator
Garney 4.0
Operations coordinator job in Charlotte, NC
GARNEY CONSTRUCTION A Project Administrator position is available in Charlotte, NC. This position will handle administrative tasks for multiple construction job sites. The project administrator/coordinator will support an ambitious operations team that thrives on collaboration and innovation.
WHAT YOU WILL BE DOING
You will work closely with project management teams and various corporate departments to ensure administrative functions are executed with quality, efficiency, and timeline in mind.
Examples of daily tasks:
* Ensure accuracy of construction project costs and documentation including materials, equipment, rentals, and subcontracts
* Manage subcontractor and vendor compliance
* Collect, review, and process employee timekeeping data, including hours worked, overtime, leave balances, and other relevant information in strict accordance with company and Owner requirements
WHAT WE ARE LOOKING FOR
The ideal candidate will have administrative experience and an emphasis on customer service and attention to detail. A self-motivated, goal-oriented individual will thrive in this position.
* Familiarity with construction terminology and processes is advantageous
* Strong proficiency in MS Office Suite (Word, Excel, Outlook) and basic computer skills
* Excellent communication and interpersonal abilities, with a friendly and approachable demeanor
* Exceptional organizational and time-management skills, capable of handling multiple tasks simultaneously
* Analytical mindset with the ability to interpret financial data and provide insights
LET'S TALK THE PERKS!
* Employee Stock Ownership Plan (ESOP) & 401K Retirement Plan.
* Health, Dental, Vision, and Life Insurance.
* Health Savings Account (HSA) / Flexible Spending Account (FSA).
* Long-term Disability, Wellness Program & Employee Assistance Plans.
* Holidays and PTO
CONTACT US
If you are interested in this Project Administrator position in Charlotte, NC then please APPLY NOW. For other opportunities available at Garney Construction go to careers.garney.com. If you have questions about the position or would like more information, please email Christina Lopez at *****************.
Garney Construction and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney Construction is a background screening, drug-free workplace.
Agency Disclaimer: All vendors must have a signed Garney Construction Agreement, authorized by the Executive Team, to receive payment for any placement. Verbal or written commitments made by anyone other than a member of the Executive Team will not be considered binding. Any unsolicited resumes sent to Garney Construction or submitted to employees outside of the Recruiting Team will be deemed the property of Garney Construction. In such cases, Garney Construction will not be obligated to pay any placement fees.
THE BENEFITS OF WORKING AT GARNEY
Free medical, prescription, dental, and vision plans ($0 premiums)
Virtual doctor visits with no co-pay
Shares of company stock at no cost starting your first day
401(k) plan with a 3.5% match
Student loan resources
Weekly paychecks
Paid time off
8 paid holidays
Health Savings Account (HSA) with a lump sum and matching contributions
Free life insurance & disability policy
Free access to healthcare coordinators
Counseling sessions with mental health professionals at no cost
Access to consultations with legal/financial professionals at no cost
Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
50% employee discount in the Garney apparel store
BUILDING SUSTAINABLE FUTURES WITH THE WORLD'S MOST PRECIOUS RESOURCES-WATER AND PEOPLE.
EEO - it's the law poster
Right to work
This organization participates in E-verify
Nearest Major Market: Charlotte
$43k-59k yearly est. Easy Apply 27d ago
Project Coordinator -- IRA Programs
Aptim 4.6
Operations coordinator job in Raleigh, NC
APTIM's Energy Transition is seeking a **Project Coordinator** . This position's primary responsibilities are processing eligibility and project applications for the HOMES and HEAR programs. APTIM's role is to develop and manage Home Energy Rebates created through the Inflation Reduction Act including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The **Project Coordinator** will be responsible for ensuring the accuracy of applications submitted by customers and Trade Allies. Incomplete applications will require interaction with the customer and/or Trade Ally to ensure accurate applications. Residential program knowledge and some technical expertise in energy efficiency and electrification is preferred. This role will report to the Operations Manager.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultants proactively collaborate with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs for our clients.
The **Project Coordinator** is responsible for providing customer service and administrative support, while ensuring that project information is accurate, projects workflows are maintained and continuously reviewed, and continuous communication with key internal stakeholders and customers is maintained. This position is additionally responsible for managing customer incentive reviews, processing, and supporting or directly coordinating on project tasks with internal functional teams. We serve our clients as the Program Administrator to distribute the program's benefits while providing businesses and residents with the opportunity for equitable participation in these programs. You will also be working with others who are enthusiastic about clean energy, energy efficiency and making a positive impact on the industry.
**Key Responsibilities/Accountabilities:**
+ Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
+ Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
+ Maintain, update, and add entries to the system databases accurately.
+ Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
+ Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
+ Follow escalation processes and directly assist in the resolution of issues.
+ Commitment to fostering a collaborative work environment within the team and broader organization.
+ All other duties as assigned.
+ Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.
**Basic Qualifications:**
+ High school degree or associates from an accredited two-year college or equivalent work experience.
+ 1-2 years' application processing and/or quality control
+ Effective communication skills, experience with client engagement and coordination.
+ Experience with Microsoft Office, CRM systems and tracking systems.
+ Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
+ Advanced written and oral communication skills.
+ Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
+ Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
+ Detail-oriented with excellent time management, project management, and follow-through.
+ Commitment to fostering a collaborative work environment within the team and the broader organization.
+ Willingness to learn new technologies across multiple industries.
+ Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
+ Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
+ Commitment to fostering a collaborative work environment within the team and broader organization.
+ Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.
**Desired/Preferred Qualifications:**
+ 1+ years' experience in the energy efficiency or electrification industries.
+ Four years of previous office experience.
+ Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
+ Ability to speak additional languages.
**Who we are and what we do:**
**ABOUT APTIM**
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $21.00-26.50. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
**Employee Benefits**
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace *********************************** .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
+ Life insurance
+ Short-term and long-term disability insurance
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM 2025 401(k) Plan Features (makeityoursource.com) (***********************************getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)
+ APTIM - Helpful Documents
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
**Watch our video:**
About APTIM - In Pursuit of Better (********************************************
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing ********************************** or calling ************ for assistance.
EOE/Vets/Disability
$21-26.5 hourly 60d+ ago
Office Admin/Operations Manager
Charlotte Hunks
Operations coordinator job in Charlotte, NC
About us: As Seen on Oprah, ABC's Shark Tank, HGTV's HouseHunters and more...
COMPANY MISSION: Is to Move the World!
To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service).
Our Core Values are 1) Building Leaders, 2) Always Branding, 3) Listen, Fullfill & Delight and 4) Create a Fun Enthusiastic Team Environment and we only hire team members who live these core values every day.
College Hunks Hauling Junk and Moving - Charlotte,NC is hiring a dynamic office manager, office administrator/operations assistant to assume the role of growing a small business through various functions including but not limited to: HR, Administrative tasks, Operations, Customer Service, Scheduling, Sales, Marketing and Community Involvement.
About you:
Are you outgoing, energetic and full of life, and enthusiasm? Then we want to talk to you.
A successful candidate will be a dynamic customer service oriented professional with a passion for client service, "wowing" the customer, and take pride in solving problems for clients as well as growing a business within the community. You are energetic, driven, growth minded and understand that A Players in the workforce can accomplish the job of two. You are passionate about being part of an organization, independent, and take pride in solving problems and creating solutions, while building systems to get the job done. You excel in multi-tasking, Microsoft office products, leadership, customer service, logistics and thrive on challenge. You have BIG goals, and want to grow with a company.
Please include a cover letter with a brief description of who you are, what our core values mean to you, and why you would be an asset to our organization.
Competitive salary plus opportunity for bonuses, community involvement, and marketing. Future opportunity such as base salary increases, company paid fuel, and company paid vehicle, profit sharing.
View a few YouTube videos to learn about us:
*******************************************
*******************************************
Compensation: $10-$15 per hour
Employment Opportunities With College HUNKS
As Seen on ABC's Shark Tank, HGTV's House Hunters, Blue Collar Millionaires and more...
With 90 franchise locations across the U.S., College Hunks Hauling Junk and Moving is the largest and fastest growing junk removal and moving franchise opportunity. In 2015 CHHJM was named one of the fastest growing companies College Hunks World Headquarters is located in Tampa, FL. CHHJM Headquarters operations provides franchise support to their franchise owners across the country and operates a World Class Sales and Loyalty Center. Recognized as one of the Top Places to Work, and known for its unique and fun company culture, CHHJM is an ideal place to flourish and grow as a professional.
COMPANY MISSION:
To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service).
Charlotte Hunks LLC is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to College Hunks Hauling Junk Corporate.
$10-15 hourly Auto-Apply 60d+ ago
Logistics Coordinator
Dex Imaging 3.7
Operations coordinator job in Charlotte, NC
Description
Drive the Flow of Success with DEX Imaging! Are you ready to be the hub that keeps a nationwide operation moving smoothly? As a Logistics Coordinator with DEX Imaging, you'll play a pivotal role in orchestrating the movement of high-value equipment across the country. From scheduling deliveries and managing inventory to supporting our sales, delivery, and administrative teams, you'll ensure every detail is aligned for success. If you thrive on organization, collaboration, and keeping things on track, this is your chance to join a fast-paced team where precision and efficiency make a real impact.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Schedule all deliveries and pickups of equipment
Inventory assignment and distribution.
Data Entry - Update computer system with accurate equipment information.
Other tasks as assigned by Supervisor.
Ability to schedule and communicate delivery routes with drivers.
Ability to professionally collaborate with neighboring departments and companies.
Adheres to all safety precautions and follow all safety requirements to properly complete job tasks.
Performs other job-related duties as assigned.
MANAGEMENT AND SUPERVISORY RESPONSIBILITY
Typically reports to: Regional Supply Chain Manager, Warehouse Manager
Job is not directly responsible for managing other employees (e.g. hiring/termination and/pay decisions, performance management.
JOB QUALIFICATIONS / SKILL REQUIREMENTS
Self-starter with positive attitude.
Strong knowledge of MS Office with focus in Excel and Pivot Tables.
Excellent organization and record-keeping skills.
Ability to learn new tasks quickly.
Ability to maintain activity on multiple and concurrent projects.
Strong Analytical skills and problem solving.
Excellent interpersonal skills.
Ability to schedule and communicate delivery routes with drivers.
Strong work ethic: Reliable & Responsible.
Ability to professionally collaborate with neighboring departments and companies.
EDUCATION AND EXPERIENCE REQUIREMENTS
Logistics & Order Management experience required
Inventory / Warehouse experience a plus
Computer Literacy required
WORKING CONDITIONS
Regular business hours, some additional hours may be required
Travel requirements: Domestic: Up to 20%
Ambient temperature warehouse or climate controlled office environment during normal business hours. Must be able to work in inclement weather as needed.
PHYSICAL REQUIREMENTS
Sitting
Up to 7 hour(s) a day
Lifting
Up to .5 hour(s) a day, up to 50lbs max. ^
Walking
Up to 2 hour(s) a day
Pushing/ Pulling
Up to .5 hour(s) a day, up to 50lbs max. ^
Standing
Up to 4 hour(s) a day
Climbing
Up to .5 hour(s) a day
Bending/ Squatting/Stooping
Up to 1 hour(s) a day
Stairs
Up to .5 hour(s) a day
Reaching
Up to 2 hour(s) a day
Ladder
Will not apply generally
Balancing
Will not apply generally
Step stool
Will not apply generally
Twisting
Up to 1 hour(s) a day
Excessive heat exposure
Will not apply generally
Crawling
Will not apply generally
Excessive cold exposure
Will not apply generally
Hands in water
Will not apply generally
Dust exposure
Will not apply generally
Kneeling
Up to 1 hour(s) a day
Lound noise exposure
Will not apply generally
Data Entry/Typing
Up to 4 hour(s) a day
Humidity exposure
Will not apply generally
Unusual hearting or vison demands: None Specified
^Other physical demands or notes: Employees should not attempt to lift pull or push a load excess of 50lbs without assistance. Care should always be taken when lifting, punching, or pulling in an awkward position.
DISCLAIMER
The preceding has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this job. It is not designed o contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be requires by employees in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations made to enable individual with disabilities to perform essential functions.
This job description does not imply or cannot be considered as a part of an employment contract. DEX Imaging as an Equal Opportunity Employer.
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$33k-44k yearly est. Auto-Apply 60d+ ago
Logistics Coordinator
3D Corporate Solutions 4.0
Operations coordinator job in Wilson, NC
Job Title: Logistics Coordinator Department: Logistics Reports To: Logistics Director Wage Plan/Exemption: Exempt
This role is responsible for the entire life cycle of specific products, including overseeing the acquisition, distribution, allocation, delivery and resource disposal. This individual will be responsible for analyzing and coordinating the logistical functions related to the assigned products within the organization. This position requires problem solving and analysis, project management skills, communication proficiency and strategic thinking.
Essential Duties/ Responsibilities
Maintain and develop positive business relationships with a customer's key personnel involved in or directly relevant to a logistics activity.
Stay informed of logistics technology advances, and apply appropriate technology to improve logistics processes.
Participate in the assessment and review of design alternatives and design chance proposal impacts.
Explain proposed solutions to customers, management or other interested parties through written proposals and oral presentations.
Report project plans, progress and results.
Review logistics performance with customers against targets, benchmarks and service agreements.
Education / Experience
Bachelor's degree in business administration with a focus in project management, logistics or transportation. Professional experience will be considered in lieu of a degree.
Minimum of one to two years logistics experience.
Core Values
It may be an understatement to say that we work every day to uphold our company's core values. Because being a servant leader, committed to relationships, pioneering, results driven and tenacious are not just ideals we work towards. We live them. We breathe them. These values are the true essence of how we work and are in every product, service, and opportunity we offer.
Servant Leader to All - Humbly listening to and serving our employees, customer, and suppliers
Committed to Relationships - Caring about the long-term well-being of our employees, customers, and suppliers
Pioneering - Using our industry knowledge and entrepreneurial spirit to connect our stakeholders to innovative solutions
Results-Driven - Having an intense desire to go beyond what is expected
Tenacious - Persevering in all that we do
Equal Opportunity Employer
Protein for Pets OPCO, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
$30k-42k yearly est. Auto-Apply 60d+ ago
Logistics coordinator
CCR Commercial Refrigeration 3.3
Operations coordinator job in Charlotte, NC
We are seeking a highly organized and detail-oriented Logistic Coordinator to support the day-to-day operations of our supply chain and logistics department. The successful candidate will be responsible for coordinating shipments, maintaining records, communicating with suppliers and carriers, and ensuring smooth and efficient logistics processes.
Responsibilities
Coordinate and monitor supply chain operations (inbound and outbound)
Ensure timely and accurate processing of orders and shipping documents (e.g., bills of lading, invoices, delivery notes)
Liaise with freight carriers, warehouses, and suppliers to schedule shipments and resolve issues
Maintain accurate inventory records and track stock movements
Prepare reports on logistics performance, costs, and service levels
Assist in the optimization of transportation and logistics procedures
Support customs clearance and compliance with import/export regulations
Handle administrative tasks such as data entry, and updating internal systems
Communicate with sales, procurement and the customer to ensure alignment of logistics activities
Track and trace shipments to ensure timely delivery and resolve delays
Qualifications
Proven experience in logistics, supply chain, or administrative roles
Bachelor's degree in logistics, business administration, or related field preferred
Familiarity with international shipping and Incoterms
Experience working in a fast-paced logistics or distribution environment
Strong organizational and multitasking skills
Attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Proficient in Microsoft Office (Excel, Word, Outlook); experience with logistics software (e.g., SAP, Oracle, WMS) is a plus
Knowledge of transportation regulations and customs processes is a plus
$35k-44k yearly est. Auto-Apply 60d+ ago
Client Project Coordinator 1
Pace Analytical Services 4.5
Operations coordinator job in Huntersville, NC
Shift:
Monday through Friday, 9:00 AM - 6:00 PM
Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.
Client Project Coordinator 1
SUMMARY:
Responsible for administrative support for the Project Management Team by being a liaison between project management and sample receiving/log-in to successfully intake and manage the clients' work.
ESSENTIAL FUNCTIONS:
Oversees, reviews, completes, and processes various project management forms, documents, databases, and related materials and information.
Acts as a liaison regarding client project needs and provides guidance and suggested actions to the rest of the Pace team to ensure a successful project set up.
Directs client calls and requests to the appropriate project manager for follow-up.
Schedules and enters bottle orders into the container order system based on the client's sample needs.
Reviews login dashboard and updates information and confirmations as necessary.
Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management.
Interprets and applies department policies and procedures, and assists with applicable laws, rules, and regulations; receives guidance with these areas as needed.
Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Promotes and supports the overall mission of Pace by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.
QUALIFICATIONS:
Education and Experience:
Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience.
Required Knowledge and Skills
Required Knowledge:
Principles, practices, and techniques of customer service.
Computer applications and systems related to the work.
Understanding of dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, occasionally where relations may be confrontational or strained.
Correct business English, including spelling, grammar, and punctuation.
Required Skills:
Performing and providing professional-level customer service in a variety of markets.
Training others in policies and procedures related to the work.
Preparing functionals reports, correspondence, and other written materials.
Using initiative and independent judgment within established organizational and department guidelines.
Using tact, discretion, and prudence in working with those contacted in the course of the work.
Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.
Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work.
WORKING ENVIRONMENT:
Work is performed in an office setting.
Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.
Benefits
When you join Pace , you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.
Equal Opportunity Employer
Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
$38k-57k yearly est. Auto-Apply 3d ago
Epic Project Coordinator
First Choice Community Health Centers 4.2
Operations coordinator job in Lillington, NC
Why Join First Choice Community Health Centers
Nestled in the heart of North Carolina, Harnett County offers a unique blend of small-town charm and convenient access to big-city amenities. Located less than an hour from both Raleigh and Fayetteville, residents enjoy the tranquility of rural living with the benefit of nearby urban excitement.
At First Choice, we're proud to offer employment opportunities in this beautiful area, giving you the chance to work in a close-knit community while staying connected to the vibrant Triangle region. With a perfect balance of peaceful + affordable living and easy access to cultural and career opportunities, Harnett County is an ideal place to call home.
Position Summary
We are seeking a full-time Epic Project Manager for First Choice Community Health Centers, a Federally Qualified Health Center in Lillington, NC. The Epic Project Manager will be responsible for planning, organizing, and overseeing the completion of specific projects, ensuring they are delivered on time, within budget, and to the required standards. They lead and coordinate teams, manage resources, and communicate with stakeholders throughout the project lifecycle. Essentially, they are responsible for the overall success of the project. This role provides strategic leadership and direction for a portfolio of Epic projects, including large-scale implementations, system optimizations, and cross-functional integrations that support the organization's digital health transformation.
Benefits Offered
Company paid Medical Insurance
Dental and Vision insurance
Retirement Planning (403B)
Health Reimbursement Account (HRA)
11 Paid Holidays
Full Time Position Duties and ResponsibilitiesProject Management: Provide Coordination and project management to all Medical and Dental Electronic Health Record related projects. Create project and implement project plans for new modules, software, or functionality. Work with Clinical Informatics staff, Epic analysts, Database administrators, and System administrators to coordinate and facilitate projects including interim and long term milestones/deliverables and progress. Administer tools to track projects to facilitate work by staff and oversight by leadership. Provide regular check-ins for Director of IT and CMO. Identify and troubleshoot issues that threaten project timelines and/or viability. Participate with Director of IT and others as needed to evaluate and develop new initiatives or solutions and collaborate in preparing needed documentation for leadership decision making. Dental Software (Currently Dentrix but likely Epic Wisdom in future): Provide primary IT support for First Choice Dental Health Record. This may include initial implementation of the Wisdom Dental Health Record. Collaborate with System administrators and technical staff on delivery and maintenance of Dental Health Record (DHR) at the dental site. Collaborate with the Dental Director, COO and other IT staff and end users to deliver high quality, integrated, dental care. Configure DHR functionality to improve user efficiency/usability and patient safety. Optimize software upgrades including review of Epic Nova release notes. Evaluate and implement new functionality in Epic and work with DCDO, COO, CMO, dental staff to optimize the system. Create User and Provider records for new employees and guests according to security procedures. Assist users during training and system upgrades. Solve day to day issues that arise within the system. Assist with other reporting or informatics tasks as needed. Provide backup support for other Epic modules as needed. Document build to facilitate cross-coverage and collaboration with other team members. Documentation and response in a ticket-based work order system. Support for other Epic modules (such as MyChart, Welcome, Care Everywhere) are included as staffing and responsibilities change and as new modules are implemented. As assigned by supervisor. Occasional after hours work & support. Must complete certification in EpicCare Wisdom (if implemented) within six (6) months of organization's completion of implementation agreement with Epic. If Wisdom is not implemented, completion of appropriate training for Dentrix/Dexis is required. REQUIRED EDUCATION, TECHNICAL TRAINING OR EQUIVALENT: Bachelors Degree in IT, Engineering, Math, MIS or related field or equivalent experience REQUIRED EXPERIENCE OR SKILLS: Experience with Epic Software. Demonstrated technical abilities to absorb complex concepts and communicate them to a non-technical audience and to interpret end-user needs in light of available functionality. Experience in working in a team managing multiple projects concurrently. Demonstrate creative, collaborative problem solving approach and strong analytical skills. Proficient with EPIC Ambulatory, Prelude, Cadence: (will be trained), Dental Software (Dentrix or Epic Wisdom - Training provided), Microsoft Office Suite. Excellent customer service skills for interacting with other team members and end users. Frequent end-user interaction anticipated Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SALARY Commensurate with Experience.
Tasks, duties, and responsibilities, as listed in this position description, are not exhaustive. The Organization, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills and/or education will also be considered, so qualifications of incumbents may differ from those listed in the Position Description. The Organization, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.