Operations coordinator jobs in Oak Lawn, IL - 867 jobs

The Accounting Operations Coordinator is key staff position that supports and facilitates day to day Accounting Operations. Detailed level positions will work on the AAXIS Policy Administrations System to execute multiple daily, weekly and monthly processes while interfacing with key staff internally and with Agents and Bank personnel externally. Position Responsibilities: Daily Payment Execution and Controls Agent Sweeps Positive Pay Voids Prem Refund Recon Claims, Refund and Void 3 way recon Daily Mail Payment Processing System Vendor Maintenance (1099's) Agent Receivable tasks Aging report Collection calls Payment processing Position Qualifications: High School Diploma or equivalent Seeking a self-motivated and efficient all-around contributor to maintain a diverse set of key responsibilities and serve a back-up to others. Will serve as part of a small team that works together to cover a wide range of business processes and functions. Minimum 3 years experience in operations office environment working detailed processes with some customer service exposure. Fundamental business and accounting knowledge required with Insurance basics preferred. Systems and spreadsheet experience and capabilities. Sponsorship is not accepted for this opportunity This is a hybrid role out of Kemper's Downers Grove, IL office. The range for this position is between $15.82 to $25.00 an hour. When determining candidate offers, we consider experience, skills, education, certifications, and geographic location among other factors. This job is also eligible for our Kemper benefits package (Medical, Dental, Vision, PTO, 401k, etc.)

Pride Health is hiring a Sterile Processing Coordinator to support our client's medical facility based in Elmhurst, IL. This is a 13-week contract job opportunity and a great way to start working with a top-tier healthcare organization! Job Summary: The Sterile Processing Coordinator oversees the day-to-day operations of sterile processing to ensure efficient workflow, regulatory compliance, and high-quality outcomes. This position leads a team of technicians to ensure that surgical instruments and equipment are cleaned, assembled, and sterilized according to standards, while maintaining a safe and productive work environment. Job Responsibilities: -Supervise sterile processing technicians and coordinate shift assignments to ensure adequate coverage and workflow. -Monitor the decontamination, assembly, sterilization, and distribution of surgical instruments. -Oversee compliance with ANSI/AAMI standards, IFUs, and internal SOPs. -Perform and review quality assurance audits and ensure documentation is complete and accurate. -Train and mentor SPD staff, supporting professional development and competencies. Skills: Required Skills & Experience: -Minimum of Three (3) years of sterile processing experience. -Two (2) or more years in a supervisory or leadership role in healthcare or manufacturing environments. -Strong leadership, organizational, and communication skills. -Knowledge of sterilization standards, OSHA regulations, and infection control practices. -Ability to multitask and work independently in a fast-paced environment. Education: Required Education: -High school diploma or equivalent. Preferred Education: -College degree or three-plus years of leadership experience. Required Certifications & Licensure: -Certification in sterile processing (CRCST). Preferred Certifications & Licensure: -Certification in sterile processing (CIS). -Healthcare leadership certification (HSPA-CHL). Additional Information: Location: Elmhurst, Illinois Schedule: 3rd Shift- 11:00 pm-7:30 am Pay Range: $30/Hr. to $35/Hr. Start: 01/12/2026 *Offered pay rate will be based on education, experience, and healthcare credentials. Interested? Apply now! About Pride Health As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

We are seeking a detail-oriented and proactive Operations Associate to join our growing team and help optimize our operational processes, strengthen partnerships, and drive efficiency across the business. Key Responsibilities: Coordinate pre-shipment preparation, carrier bookings, cargo pickup, and delivery schedules. Create and track real-time capacity on the company platform and proactively updating carrier and marketplace data to ensure accuracy and transparency. Resolve operational issues such as delays, customs hold, and cargo damage in compliance with protocols. Maintain and update shipment documentation, AWBs, and Proof of Delivery records. Generate KPI dashboards and operational reports to track performance and reliability. Support business growth through SWOT analysis and market expansion initiatives. Draft press releases and coordinate with PR partners to enhance brand visibility. Streamline workflows by semi-automating operational processes. Qualifications Bachelor's degree in business, Supply Chain, Logistics, or a related field (preferred). 1-3 years of experience in operations, logistics, air cargo, or SaaS platform support. Strong analytical and problem-solving skills with experience in data tools (e.g., HEAP, STATS, Excel, or BI dashboards). Excellent communication and stakeholder management skills. Ability to multitask, prioritize, and thrive in a fast-paced, startup environment. Familiarity with risk assessment, compliance standards, or air cargo processes is a plus. Strategic thinker with a creative approach to problem-solving. On-site, in the office 4 days a week as this offers the chance to immerse yourself in the energy of our headquarters, collaborate with the founder, and experience our new customer experience center. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

As Operations Coordinator, you will support and act as the liaison between the carrier department and our customer base. In this role you will be responsible for making sure the movement of OTR freight across North America is coordinated and executed successfully according to our company “service standards” as well as our customers' needs. This position is responsible for tracking and tracing shipments, obtaining and communicating updates to customers, scheduling deliveries, and managing/ maintaining relationships with existing and new customers. This position requires baseline knowledge of transportation market trends and relationship building. This role will require cross-functional engagement with various internal departments (carrier sales, customer sales, and management team) as well as external customer facing responsibilities. As Operations Coordinator you will be responsible for ensuring that the department maintains an exceptional customer experience. This is an onsite role based out of our River North office. Skills and Qualifications • Bachelor's Degree (strongly preferred) • 1-3 years of logistics (preferred) or related experience (customer service, operations, account mgmt.) • Professional, prompt, and polished written and verbal communication skills • Strong interpersonal and relationship building skills • Ability to identify and resolve problems independently and with sound judgement • Ability to consistently demonstrate accuracy, thoroughness and dependability in a fast-paced environment • Persistent work ethic and self-motivation • Ability to thrive is a start-up environment • Ability to achieve goals independently and in a team environment • Bilingual in English and Spanish (preferred) What We Offer •Competitive base salary plus an aggressive bonus plan •Full health benefits and 401k matching •Energetic, fun, and friendly work environment •Limitless growth potential •Casual dress code •Open door policy - strong engagement and connectivity with company leadership Compensation Salary + Bonus + Competitive Commission Structure About Deploy Solutions Group Deploy Solutions was formed in the heart of Chicago by industry experts and market specialists with one goal in mind; to create an improved customer experience through high touch service. Specialized in hauling fresh produce, Deploy Solutions Group has developed detailed processes and proprietary tools to ensure an elevated customer experience and on-time deliveries. We offer the opportunity to expand your skill set by learning under industry experts while helping to build and develop a fast-growing start-up. We are on the hunt for individuals who are highly organized, quick learners, strong leaders and seamless multi-taskers. Don't just take any job, build your professional career right here at Deploy Solutions Group. About the Team The Operations team is a key department within the organization focused on servicing and adding value to our end customers. We believe that servicing our customers is the lifeblood of our company and what differentiates us from the competition. We are currently looking for candidates who share our vision and passion for success through hard work and results. We value each member of the team and prioritize building and cultivating a fun yet results driven company culture. Deploy Solutions Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

We are partnering with a well-respected local commercial bank in Elgin, IL that is seeking an Operations Analyst to join its on-site team. This is an excellent opportunity for a banking professional who enjoys working in a close-knit environment and wants hands-on exposure to bank operations, regulatory reporting, and financial reporting at a community-focused institution. Key Responsibilities Support daily bank operations with a strong focus on accuracy, controls, and efficiency Prepare, review, and assist with Federal Reserve and other regulatory reporting Assist in the preparation and analysis of financial, operational, and management reports Partner with accounting, finance, and operations teams to ensure data integrity and compliance Identify opportunities to improve operational processes and reporting workflows Support internal audits, regulatory exams, and compliance-related requests Participate in special projects and ad hoc analysis as needed Qualifications 2-10 years of experience in banking or financial services Background in bank operations, regulatory reporting, or financial reporting Familiarity with FED reporting requirements Solid understanding of financial statements and banking data Strong attention to detail, analytical skills, and organizational abilities Comfortable working on-site in a collaborative, small-bank environment Additional Experience That's a Plus Prior accounting experience (public accounting or industry) Experience working at a commercial or community bank Exposure to regulatory exams or audits Advanced Excel or reporting system experience Why This Opportunity Join a highly regarded local bank with strong community roots On-site role within a close-knit team Broad, hands-on exposure across operations, reporting, and finance Stable organization with a collaborative and professional culture If you are interested in this opportunity or other banking opportunities we encourage you to apply today!

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Salary Classification: Non-Exempt Reports to: Branch Manager At U S Federal Credit Union, the Operations team ensures seamless, secure, and efficient back-office support to protect our members and deliver superior service. We are proud to offer roles that contribute to a safe and compliant operating environment through diligent processing of ACH, wires, fraud disputes, and other critical functions. The Operations Specialist is responsible for performing essential back-office operations including ACH processing, wire transfers, dormant accounts, fraud, and other account maintenance. The role supports the credit union's internal and external service goals and works closely with frontline teams to ensure member needs are met. Key Responsibilities · Process ACH files, wire transfers, share drafts, ATM processing, and card transactions. · Reviews all new accounts to ensure compliance with required documentation, KYC/CIP and funding requirements · Handle daily incoming mail and process deposits, payments, address changes, name changes, and account closures. · Manage bill pay, remote deposit capture, certificate renewals, subpoenas, and power of attorney requests. · Assist with IRA administration and validate cross-departmental data entry. · Support handling of deceased member accounts and dormant accounts. · Work E-Oscar disputes and ensure timely credit bureau corrections. · Finalize wire approvals and provide expertise on fraud and dispute resolution. · Assist in ensuring compliance with Regulation E, D, NACHA, and other applicable rules. · May perform other duties related to general operations of the credit union. Qualifications: Required: · Minimum 2 years of experience in financial institution operations or back-office roles. · In-depth knowledge of ACH, wire transfers, fraud resolution, and compliance procedures. · Strong understanding of credit union regulations and operational risk management. · Excellent analytical, and organizational skills. · Strong collaboration and communication skills, especially cross-functionally. Preferred: · Experience working in a credit union or similar regulated financial institution · Knowledge of NCUA regulatory reporting requirements · Experience with credit union core systems Additional Expectations · Standard office environment, ability to sit for extended periods and perform tasks using a computer · Occasional travel may be required for training or audits We are an equal opportunity employer

Full-time Producing, Travel & Logistics Coordinator is a front facing position that requires great phone skills and great attention to detail. This position involves coordinating in person and Zoom meetings, conference calls with The HistoryMakers advisory boards and taking extensive notes as well as the scheduling of video production crews for video oral history interviews of African Americans across the country as well as regional receptions. This position is responsible for scheduling approximately twenty (20) interviews with potential HistoryMakers every other week or forty (40) interviews per month and involves weekend availability during execution of the trips. Each video production crew is comprised of a videographer and oral historian. Candidates must have prior experience scheduling video production crews and possess strong multi-tasking, administrative, organizational, phone and database management skills. THIS POSITION MUST WORK ON SITE OUT OF OUR OFFICES IN CHICAGO'S SOUTH LOOP. IT IS NOT HYBRID AND/OR REMOTE. 60 Minutes did a feature on The HistoryMakers. Click on the link below: ************************************************* DESIRED SKILLS 1-3 years of customer service, video production, or travel agency experience. Type 65+ words per minute Professional voice and phone presence. Strong administrative and the project management skills and the ability to multi-task and take detailed and accurate minutes Strong expertise in Microsoft Office Suite (Microsoft Word, Access, Excel, Power Point) Event planning experience. Knowledge and experience with FileMaker Pro Excellent file and desktop management skills Prior experience with a start up a plus and the desire to work in a non-profit environment mandatory The HistoryMakers The HistoryMakers, the nation's largest African American video oral history archive(************************** is a one-of-a-kind collection, housed permanently at the Library of Congress. Its website (************************** accessed by millions worldwide, is sited in Wikipedia and used as a “go to” reference tool. Its digital archive(******************************** has been licensed by colleges, universities, K-12 schools and public libraries for use by faculty, students and patrons and is growing in popularity in the wake of COVID19 and the focus on online learning. Within the next few years, The HistoryMakers will become the digital repository for the Black experience: providing much needed content, role models, success pathways and frameworks for a 21st century citizenry that has become increasingly less tolerant, divisive and economically and educationally disparate. Please send resumes to: The HistoryMakers 1900 S. Michigan Ave. | Chicago, IL 60616 *************************

Logistics Coordinator Our client is a trusted partner in the Food/Service industry, connecting top professionals with opportunities to excel. They are committed to fostering innovation, sustainability, and operational excellence. They are seeking a highly organized and detail-oriented Logistics Coordinator to join their team. This role requires a proactive individual with strong problem-solving skills to oversee and manage daily logistics operations. The ideal candidate will thrive in a fast-paced environment, ensuring seamless coordination of inbound and outbound shipments while maintaining effective communication across departments. This Role Offers: A role with significant impact on the company's efficiency and growth. Competitive compensation and a comprehensive benefits package. A collaborative work environment that values innovation and leadership. Focus: Utilize the TMS system to monitor and manage daily inbound and outbound shipments, ensuring accurate tracking of estimated arrival times and in-warehouse dates. Maintain real-time updates in internal systems to support seamless logistics operations. Identify and report potential delivery disruptions, cost impacts, or failed loads to supervisors and managers, including delays, OS&D issues, and cross-dock scheduling conflicts. Manage lane rate negotiations using bidding software for spot quotes and departmental resources for RFPs, securing the most competitive rates. Facilitate clear and timely communication between operations, procurement teams, shippers, and branch locations to address shipment issues and delays. Generate and distribute daily, weekly, and monthly logistics reports to support operational decision-making. Prioritize tasks effectively based on operational impact, ensuring smooth coordination between logistics and procurement teams. Investigate and address systemic issues affecting delivery timelines, including carrier performance, vendor coordination, buyer communication, and branch loading/unloading inefficiencies. Skill Set: Strong ability to multitask and manage high-volume workloads in a fast-paced environment. Excellent written and verbal communication skills, with strong interpersonal abilities. Exceptional attention to detail and outstanding organizational skills. Proficiency in Microsoft Office, particularly Excel, with a solid understanding of data management. Strong analytical and problem-solving skills to identify and resolve logistical challenges. A proactive team player with the ability to collaborate effectively across departments. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in food & agriculture recruitment. Our food & agriculture recruiting team unites professionals in agribusiness, food processing, and agricultural technology with innovative companies. Learn more at bit.ly/40LrcFx

We are seeking a detail-oriented Logistics Coordinator to join our team at our Chicago manufacturing facility. In this role, you will manage the full lifecycle of shipments from order entry to final invoicing. We value a strong work ethic, organization, and adaptability over prior experience. We are willing to train a motivated individual who can take direction and work effectively in a fast-paced environment. Key Responsibilities Order Management: Enter high volumes of orders into the system with precision and accuracy. Shipment Execution: Schedule appointments, tender shipments to carriers, and ensure loads are covered efficiently. Lifecycle Management: Track and trace shipments, resolve transit issues, close loads in the system, and process final invoices for payment. International Logistics: Assist with import documentation including commercial invoices, packing slips, and customs documents for ocean and rail shipments. Driver Compliance: Manage administrative tasks for internal drivers such as maintaining insurance files and vehicle stickers. Communication: Maintain professional email and phone communication with carriers, freight forwarders, and internal teams. Problem Solving: Adapt strategies quickly when priorities change or carrier issues arise. Qualifications & Skills High School Diploma or equivalent required. Prior logistics experience is a plus but not necessary; full training is provided. Strong organizational skills with a focus on completing tasks efficiently. Ability to compose clear, professional business emails. Comfortable working in an environment with rapidly shifting priorities. Basic computer proficiency, specifically with Excel and data entry. Ability to follow instructions and work harmoniously in a small team. Work Environment & Physical Requirements Work is performed in a shared office located inside an active manufacturing plant near Midway Airport. Requires walking through the plant and climbing stairs to access the office daily. The employee parking lot is unpaved, so appropriate footwear is recommended.

IM Global LLC is an equal opportunity employer and offers visa sponsorship for the right candidate. Coordinate daily logistics tasks with internal teams, port offices, and domestic colleagues. Handle truck delivery rate inquiries from clients via phone and email. Communicate with consignees and shippers to confirm delivery details, including appointment requirements, address accuracy, business hours, and special instructions. Schedule and negotiate with trucking vendors for pickups and deliveries. Monitor real-time delivery progress, address any delays, and collect proof of delivery for record-keeping. Support the finance team by verifying and reconciling transportation invoices. Source and onboard new transportation vendors to reduce costs and improve service quality. Optimize delivery routes to improve efficiency and reduce transit times. Dispatch drivers with clear instructions and ensure they are equipped for successful deliveries. Act as a point of contact for customer delivery inquiries, providing timely updates. Analyze delivery data to identify areas for process improvement. Ensure all transportation activities comply with local traffic laws and company policies. Collaborate closely with customer service, warehouse, and logistics teams to ensure smooth operations. Qualifications Bachelor's degree in Supply Chain, Business Management, or related fields. Proven experience in a dispatch or logistics role, preferably in the last-mile delivery or courier industry. Strong organizational and multitasking abilities, with attention to detail. Excellent communication and interpersonal skills. Familiarity with routing software and tracking systems. Ability to remain calm under pressure and make quick, informed decisions. Knowledge of local geography and traffic patterns. Flexibility to work variable hours, including evenings and weekends. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Weekends as needed Language: Mandarin (Required) Work Location: In person

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members at more than 1,300 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet Pet Health Care. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale. As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as a Benefits Operations and Service Specialist. Benefits Operations and Service Specialist is essential in managing and supporting the full benefits lifecycle, delivering high-quality service, and providing operational and analytical support to enhance the team member benefits experience. This role combines benefits administration, data management, compliance, and service delivery responsibilities. The Specialist works closely with team members, internal partners, and external vendors to ensure accurate benefits operations, smooth communication, and exceptional support for our team members' needs. What You'll Do Team Member Service and Vendor Coordination Serve as the primary point of contact for team member benefits inquiries via the ServiceNow ticketing system, providing prompt, clear, and accurate responses to questions and concerns. Collaborate with external vendors, carriers, and third-party providers to resolve escalated issues related to claims, eligibility, and service level agreements, optimizing service quality and ensuring timely resolution. Work with internal and external stakeholders to identify trends, provide feedback for benefits improvements, and support department initiatives. Benefits Administration and Support Manage the benefits lifecycle, including New Hire onboarding, Open Enrollment, and offboarding processes, ensuring seamless delivery of benefits information and support. Support the administration of health, dental, vision, life insurance, disability, retirement plans, wellness initiatives, and additional reward programs, ensuring data accuracy and regulatory compliance. Data Management and Systems Support Maintain up-to-date benefits records within the HRIS (Workday), including benefit elections, dependent details, and coverage changes. Utilize ServiceNow to track, manage, and document all benefits-related inquiries, ensuring thorough documentation of interactions and compliance with Service Level Agreements (SLA). Conduct regular data audits to ensure accuracy in benefits eligibility, enrollment data, and reporting. Compliance and Regulatory Support Ensure compliance with federal, state, and local regulations (e.g., ERISA, ACA, COBRA), assisting with regulatory filings, audits, and preparation of 5500 reports. Stay updated on regulatory changes, providing necessary updates to team members and ensuring compliance in all benefits processes. Process Improvement Identify, recommend, and implement process improvements in benefits administration, enhancing efficiency, reducing errors, and supporting a positive team member experience. About You Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience. 3-5+ years of experience in benefits administration or a related HR role, with expertise in HRIS systems (especially Workday) and ticketing platforms such as ServiceNow. Strong knowledge of employee benefits programs and relevant regulations, with experience in vendor management. Proficiency in Microsoft Excel for data analysis and reporting, including vlookups and pivot tables. Exceptional communication and interpersonal skills, with a team member-focused approach. Strong organizational and problem-solving abilities, with attention to detail and a proactive mindset. Ability to handle sensitive information with discretion and manage multiple tasks in a fast-paced environment. Pay Range: $29-32/hr A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match If you are an applicant residing in California, please view our privacy policy here: *********************************************************************************

FTZ Administration & Duty Drawback Support Coordinator The FTZ Administration & Duty Drawback Support Coordinator provides essential operational and administrative support for the company's daily Foreign Trade Zone (FTZ) and Duty Drawback programs. This role is crucial for maintaining audit-ready documentation, coordinating with external brokers, and ensuring compliance with U.S. Customs and Border Protection (CBP) regulations across all import and drawback functions. Key Responsibilities Duty Drawback Operations The coordinator will assist the Drawback Specialist with the daily execution and sustainment of the duty drawback program: Claim Documentation: Collect, organize, and match all required source documentation for drawback claims, including import entry summaries, commercial invoices, export documentation (EEI), and bills of lading. Broker Coordination: Serve as the primary operational contact for the Customs Broker, focusing on data coordination and secure electronic transfer of validated claim data for submission via ACE. Recordkeeping: Maintain a comprehensive, audit-ready archive of all drawback claim files, ensuring quick retrieval and substantiation for internal or CBP review. Reporting: Track the status of all filed claims (e.g., pending review, liquidated, paid) and provide weekly progress reports on recovery amounts to the manager. Discrepancy Resolution: Collaborate with customs brokers, freight forwarders, and internal finance teams to resolve documentation and data discrepancies necessary for timely claim completion. Foreign Trade Zone (FTZ) Administration The coordinator provides daily administrative support and coordination for all FTZ activities: Admissions: Prepare and assist with the filing of accurate e214 Admissions with CBP for all incoming foreign merchandise, ensuring timely system entry and physical segregation within the Zone. Inventory Control: Assist the Manager in daily inventory reconciliation between the FTZ Inventory Control and Recordkeeping System (ICRS) and the Warehouse Management System (WMS), immediately flagging any discrepancies. Withdrawals: Prepare the necessary documentation and data for weekly CBP Form 7501 Withdrawals for consumption, verifying goods are correctly classified and valued prior to the Manager's final review and submission. Procedural Adherence: Monitor warehouse operations to ensure all staff strictly follow established FTZ procedures (e.g., proper signage, secure movement) and report compliance gaps. Audit Support: Coordinate and assist with the annual physical inventory count and help gather required documentation for the FTZ Manager's Annual Report and external audits. Compliance Support & Ad-Hoc Import Data The coordinator provides supporting assistance to the Trade Compliance Manager for specialized import functions: HTS Classification Support: Gather documentation and conduct research to support HTS classification assignments, applying the General Rules of Interpretation (GRI) and relevant Section/Chapter Notes for Manager review. Tariff & Duty Documentation: Collect and organize data necessary for researching applicable duty rates and special tariff provisions (e.g., Section 301). This includes providing validated entry documentation and CBP Form 7501 substantiation to clients for cost recovery related to special tariffs. Country of Origin (COO) Support: Prepare supporting documentation for COO determinations, utilizing "substantial transformation" rules for goods entering the FTZ or imported directly. Import Documentation Assistance: Assist in the review of commercial invoices and entry documentation provided by suppliers and brokers for compliance with U.S. import regulations. Required Skills & Qualifications Experience: 3-5 years of relevant experience in logistics, global trade compliance, or a related administrative support role. Technical Knowledge: Foundational understanding of the U.S. Harmonized Tariff Schedule (HTS) and the ability to interpret CBP regulations (Title 19, CFR). Software Proficiency: Experience with trade management software (e.g., FTZ systems, Drawback systems) and strong proficiency in Microsoft Excel. Education: Bachelor's degree in business, Supply Chain, International Trade, or a related field (preferred). Communication: Excellent written and verbal communication skills, essential for coordinating with external partners and internal departments.

Assignment Employee The Salem Group is a professional staffing firm with over 30 years of experience in connecting extraordinary people with extraordinary organizations! We are currently hiring an Operations Solution Advisor. The Operations Solution Advisor serves as a strategic partner to assigned Services Managers, ensuring operational precision and responsiveness across the full lifecycle of service engagements. This role bridges Services, Sales, and clients to support delivery excellence. The advisor thrives in a fast-paced environment, demonstrates strong communication and problem-solving skills, and balances process discipline with flexibility. What will you do as an Operations Solution Advisor? Act as a liaison between Services, Sales, and clients to support service delivery Hold signature and execution authority for SOWs within contract thresholds Manage full lifecycle operational engagement and project management activities Ensure timely and accurate revenue and cost recognition Initiate resource fulfillment requests Resolve escalated customer service issues strategically Provide actionable intelligence and data insights to Services Managers Develop trusted partnerships with assigned Services Managers Approve time/expense entries and invoicing in systems; Initiate and approve financial documents (invoices, credit memos, etc.) Participate in tool and process improvement initiatives Communicate Services engagement methodology and best practices Support Services Management vision, goals, and strategies. Who qualifies for the Operations Solution Advisor position? Bachelor's Degree and 1 year of relevant or related experience in services operations, project coordination, or customer engagement - OR - 5 years of relevant or related experience in services operations, project coordination, or customer engagement Proven ability to provide forward-thinking leadership and cross-functional collaboration in a dynamic and fast-paced environment Excellent written and verbal communication skills, tailoring communication to varied audiences and influencing outcomes Ability to turn data into actionable insights for Services leadership Experience with Professional Services Automation tools (preferred) Experience implementing process improvement projects (preferred) Experience with Power BI and Excel dashboard creation (preferred) Background and drug screen are required. What hours will the Operations Solution Advisor work? Monday - Friday, 8am-5pm CST Full time, 40 hours/week Temporary position, 5 months, subject to change How much will you earn as an Operations Solution Advisor? Starting pay is $28-30/hour, individual pay is determined by job related skills, experience, and relevant education or training. Get paid weekly! Direct deposit and pay card options available for all Salem employees Our Benefits! The Salem Group is proud to offer world-class benefits including: Affordable insurance plans Paid Sick Leave (where applicable by law) Holiday Pay Referral Bonuses Retention Bonuses And more… click here to view our full benefit package: The Salem Group Benefit Summary 2025 Positions are available immediately! Don't wait to apply! Ready to learn more? Submit your resume and one of our friendly Staffing Managers will contact you soon! Want to speed up the process? Text “OPS” to ************ to schedule a time to discuss this opening with us. EEO The Salem Group provides equal employment opportunity to all qualified employees and applicants for employment without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other category protected by law.

Updated: Dec 17, 2025 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward. What You'll Do Are you a detail-driven professional who thrives on keeping complex operations running smoothly while delivering exceptional service? As a Benefits Coordinator, you'll support the Firm's Benefits, Wellbeing, Compensation, Human Resources Information Systems (HRIS), and HR Operations teams, partnering closely with the Firmwide Director of Benefits, Compensation, and Talent Operations. You'll help shape clear, engaging communications, bring wellbeing programs to life through thoughtful event coordination, and ensure essential workstreams stay on track. This role is ideal for someone who is proactive, organized, service-minded, and comfortable navigating a fast-paced environment with sound judgment and flexibility. Occasional overtime may be required during major events or peak periods. What You'll Do * Benefits & Compensation Support: Draft, edit, and format communications and presentations; assist with invoice routing, budget monitoring, and departmental coordination across internal and external partners. * Client Service & Engagement: Build strong relationships across the Firm while delivering responsive support to attorneys and staff, backed by growing expertise in the Firm's health, retirement, and wellbeing programs. * Workflow & Operations Management: Track and organize workstreams, monitor deliverables, and ensure timelines, reporting, and documentation remain accurate and complete. * Wellbeing Program Coordination: Manage registration tools, surveys, and attendance reports; coordinate logistics for on-site, off-site, and virtual wellbeing events; and support occasional early-morning, evening, or off-site activities. * Content & Resource Maintenance: Maintain the Firm's intranet pages related to benefits and wellbeing, ensuring resources are accurate, current, and easily accessible. * Executive & Administrative Support: Manage complex calendars, prioritize scheduling, prepare meeting materials, complete expense reports, and provide comprehensive administrative support to the Director. What You'll Bring * Bachelor's degree or equivalent experience. * 3+ years of experience in health and welfare benefits, human resources (HR) operations, or a related HR function preferred. * Required to have fluent proficiency in usage of Microsoft Teams. * Excellent verbal and written communication skills with a strong service orientation. * Proven ability to manage multiple priorities with accuracy, reliability, and attention to detail. * Strong analytical abilities, sound judgment, and a proactive approach to addressing needs. * Preferred: PeopleSoft (strongly preferred) or other Human Resources Management Systems (HRMS). If you're excited to deliver exceptional support, strengthen key programs, and help enhance the employee experience across the Firm, we'd love to hear from you! Compensation The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. Compensation Range: Chicago: $72,000 - $81,000 How to Apply Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now." Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland. Equal Employment Opportunity All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Step into a pivotal role as Food & Beverage Systems Coordinator at Mather, where your culinary expertise and technical skills will power the backbone of our operations. This is a full-time hourly position offering a hybrid work structure. You'll combine your 3+ years of culinary experience, advanced computer proficiency, and strong communication skills to maintain the integrity of our recipe management system-ensuring accurate recipe costs, inventory control, production planning, and nutritional analysis across all Mather communities. This role offers the unique opportunity to travel to our vibrant communities in Evanston, IL; Wilmette, IL; Tucson, AZ; and Tysons Corner, VA, while supporting on-site teams and collaborating closely with chefs and F&B leaders. This hybrid role includes regular weekly workdays at Mather's Headquarters in downtown Evanston, IL, for collaboration and team engagement. If you're detail-oriented, passionate about culinary excellence, and thrive in a team environment, we'd love to connect with you! ESSENTIAL FUNCTIONS: Collaborate with community based Chefs to gather and enter recipes into Mather's database using a consistent methodology. Ensure Recipe Accuracy by clarifying structure and preparation methods. Optimize Production Forecasting by scaling recipes for appropriate portion sizes. Set Pricing Standards by generating raw food costs and applying community targets. Maintain Inventory Efficiency through updated physical inventory sheets. Support Budget Management with community-specific reporting. Audit and Validate Data to ensure system integrity. Collaborate on Nutritional Analysis with the Corporate Dietician. Train New Chefs and Managers on system use during onboarding and as needed. Invoice Matching and Inventory Updates to maintain accuracy. Participate in Quality Assurance Process Improvement initiatives. SENSORY REQUIREMENTS Tactile, near vision, peripheral vision, and color vision. QUALIFICATIONS AND SKILLS Required: 3+ years of culinary experience as a cook or chef, with proficiency in reading, writing, and executing standardized recipes. Advanced computer skills. In-depth knowledge and understanding of cooking techniques. Strong communication skills with supervisors, co-workers, residents, and guests. Ability to operate kitchen equipment and tools within the hospitality/health care industry. Current sanitation certification. Effective written communication skills and the ability to read and interpret instructions. Reliable, predictable, and punctual attendance. Sensitivity to the needs of older adults and enjoyment in working with a senior population. Ability to work productively in a team environment. Experience with recipe database software and MS Office Suite. In-person collaboration at Mather communities. Preferred: Formal culinary training. Experience with online vendor ordering systems and FDA Database Flexibility in scheduling. Proficiency in the English language. The hourly base wage range is a good faith estimate of the range Mather reasonably expects to pay for this position at the time of the posting. The actual hourly base wage paid to an individual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, geographic location and market changes. The position is also eligible to participate in Mather benefit plans. Hourly Pay Range$30-$34 USD Benefits Mather offers a competitive benefits package.* Team members are eligible for: A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an “earn-as-you-go” plan that rolls over year to year, offering long- and short-term flexibility. A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better) Convenient, subsidized parking (or public transportation for certain locations) Wellness Spending Account: up to $300 available annually for Wellness related expenses such as gym memberships, financial planning, etc. Benefits-eligible team members can take advantage of: Medical, dental, and vision plans Paid Parental Leave Adoption Assistance Reimbursement Tuition reimbursement for continuing education Extended illness benefits Employee wellness programs Short- and long-term disability insurance Life insurance is available to benefit eligible team members. *Benefits are subject to change without notice. Benefits details dependent on employment status. About Mather Based in Evanston, Illinois, Mather is a unique, non-denominational, not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age Well SM , we create programs, places, and residences for today's young-at-heart older adults. Mather has received a national certification as a Great Place to Work , and has been selected as a Nation's Best and Brightest in Wellness Award recipient four years in a row. Mather is an equal opportunity/affirmative action employer committed to an inclusive workforce. Candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

About us: As Seen on Oprah, ABC's Shark Tank, HGTV's HouseHunters and more... COMPANY MISSION: Is to Move the World! To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). Are you outgoing, energetic and full of life, and enthusiasm? Then we want to talk to you. A successful candidate will be a dynamic customer service oriented professional with a passion for client service, "wowing" the customer, and take pride in solving problems for clients as well as growing a business within the community. You are energetic, driven, growth minded and understand that A Players in the workforce can accomplish the job of two. You are passionate about being part of a fast growing organization, independent, and take pride in solving problems and creating solutions, while building systems to get the job done. You excel in multi-tasking, Microsoft office products, leadership, customer service, logistics and thrive on challenge. You have BIG goals, and want to grow with a startup company. Competitive salary plus opportunity for bonuses, community involvement, and marketing. Future opportunity such as base salary increases, company paid fuel, and company paid vehicle, profit sharing. View a few YouTube videos to learn about us: ******************************************* ******************************************* Employment Opportunities With College HUNKS As Seen on ABC's Shark Tank, HGTV's House Hunters, Blue Collar Millionaires and more... With 90 franchise locations across the U.S., College Hunks Hauling Junk and Moving is the largest and fastest growing junk removal and moving franchise opportunity. In 2015 CHHJM was named one of the fastest growing companies College Hunks World Headquarters is located in Tampa, FL. CHHJM Headquarters operations provides franchise support to their franchise owners across the country and operates a World Class Sales and Loyalty Center. Recognized as one of the Top Places to Work, and known for its unique and fun company culture, CHHJM is an ideal place to flourish and grow as a professional. COMPANY MISSION: To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). College Hunks Hauling Junk - IL - DuPage County is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to College Hunks Hauling Junk Corporate.

The Sr Coordinator, Sales Support & Operations supports delivery of support services to the organization's sales force to achieve sales objectives and drive revenue under limited supervision. The incumbent maintains positive relationships with internal and external contacts to achieve customer retention by processing support service-related tasks and making product recommendations. • This is a hybrid role working partially in-office and partially from home. This role can be located at either our Lincoln, NE or Chicago office. What you do: Delivers service functions to support sales teams including timely and accurate preparation of materials, proposals, client data, and other sales information. Communicates by phone or written correspondence with potential/current customers or field partners to answer questions, process transactions, and deliver service solutions. Coordinates processes to maintain data, respond to inquiries, and deliver solutions to support the sales teams. Monitors progress during the entire lifecycle of a case. Provides recommendations to resolve procedural or system related problems. Maintains a general understanding of various insurance products and their features and limitations. Supports new or entry level associates by providing guidance and training and conducting analysis of problems that may arise. What you bring: S. Diploma or GED is required. 2-4 years of related experience is required. Experience with Microsoft Excel and Salesforce is a plus. Experience in insurance preferred. What we offer: A meaningful mission. Great benefits. A vibrant culture Ameritas is an insurance, financial services and employee benefits provider Our purpose is fulfilling life. It means helping all kinds of people, at every age and stage, get more out of life. At Ameritas, you'll find energizing work challenges. Flexible hybrid work options. Time for family and community. But dig deeper. Benefits at Ameritas cover things you expect -- and things you don't: Ameritas Benefits For your money: • 401(k) Retirement Plan with company match and quarterly contribution. • Tuition Reimbursement and Assistance. • Incentive Program Bonuses. • Competitive Pay. For your time: • Flexible Hybrid work. • Thrive Days - Personal time off. • Paid time off (PTO). For your health and well-being: • Health Benefits: Medical, Dental, Vision. • Health Savings Account (HSA) with employer contribution. • Well-being programs with financial rewards. • Employee assistance program (EAP). For your professional growth: • Professional development programs. • Leadership development programs. • Employee resource groups. • StrengthsFinder Program. For your community: • Matching donations program. • Paid volunteer time- 8 hours per month. For your family: • Generous paid maternity leave and paternity leave. • Fertility, surrogacy, and adoption assistance. • Backup child, elder and pet care support. An Equal Opportunity Employer Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we're committed to an inclusive culture and diverse workplace, enriched by our individual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude, and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Application Deadline This position will be open for a minimum of 3 business days or until filled. This position is not open to individuals who are temporarily authorized to work in the U.S.

Work With The Best We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless. Job Overview Woodlawns Landscape is seeking a hands-on Administrative Operations Manager to own our administrative, billing, and office operations. This is a player-coach role responsible for end-to-end Accounts Receivable and DSO performance, Accounts Payable processing and DPO, client billing accuracy, and administrative support for month-end close. This leader will personally perform core AR/AP and billing work while building structure, improving systems, and developing a high-performing admin team. We are looking for a self-directed problem solver who brings order, accountability, and continuous improvement to the back office. Key Responsibilities Own end-to-end AR and DSO performance, including collections leadership with Account Managers. Lead client invoicing, ensuring accuracy, timeliness, and contract compliance. Own AP processing and DPO, approving vendor bills and maintaining vendor portals. Partner with CFO and Controller to deliver admin inputs for month-end close on deadlines. Serve as primary contact for client billing questions and coordination. Build, document, and maintain SOPs for admin, AR, AP, and billing processes. Act as a change agent to redesign workflows and drive automation. Become a power user of Aspire, Ramp, NetSuite, Pipedrive, and related portals. Lead, coach, and hold the admin team accountable; conduct reviews and set KPIs. Oversee office operations including facilities, supplies, and front desk coverage through delegation. Maintain clean, organized, and auditable systems and files. What Success Looks Like Improved DSO and cash flow discipline. Accurate, timely billing with minimal disputes. On-time admin deliverables for month-end close. Documented SOPs and strong process adoption. A professional, accountable, and service-oriented admin team. Qualifications 5+ years experience in administrative, billing, AR/AP, or finance operations with ownership of processes. Prior leadership or player-coach experience. Proven ability to manage high-volume invoicing and vendors. Strong systems aptitude and comfort learning new platforms. Track record of process improvement and problem solving. Highly self-directed, organized, and detail-oriented. Excellent communication and collaboration skills. Work Environment In-office role in Mundelein, IL. Occasional extended hours during month-end or peak periods. The Perks 401(k) plan with company match Medical insurance Dental insurance Vision insurance FSA/HSA PerkSpot Long-Term Disability and Life Insurance Paid time Off Tuition Reimbursement (after one year of service) Pay Transparency Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity. Position Range: $60,000.00 - $70,000.00 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed the Form I-9. A part of the U.S. Immigration laws protects legally-authorized workers from discrimination based on their citizenship status and national origin. If you have the skills, experience, and legal right to work, your citizenship or immigration status shouldn't get in the way. Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.