Operations coordinator jobs in Pennsylvania - 1,161 jobs
Research Operations Coordinator
Finch Brands
Operations coordinator job in Philadelphia, PA
The Research OperationsCoordinator plays a key role in supporting the Community Insights Team by managing market research logistics and project coordination. This position is well-suited for those looking to get hands-on experience in market research, project management, and operational excellence.
As an integral junior team member, the coordinator will gain exposure to a wide range of real-world research projects across diverse industries, with opportunities to broaden their skills and take on greater responsibilities over time.
Main responsibilities:
Responding to and troubleshooting basic respondent inquiries and triage incoming issues
Recruiting/scheduling for online qualitative interviews/focus groups
Programming and leading quality assurance checks (QA) for research instruments and deliverables
Managing respondents and data quality in our research platform
Supporting account teams in driving logistics and management tied to kicking off new Finch communities when relevant
Required Experience & Skills
0-1 years of experience is required, but ideal candidate will come with some history of applied business skills (via internship and/or entry level role)
Candidates will ideally have experience and interest in Business/Management, Operations, Communications, Project Management, or Market Research.
Proficiency in Outlook and MS Excel- including data manipulation, formulas, lookups, and formatting.
Required Candidate Attributes
Organized & attentive to detail, with an eye for catching errors & mistakes
Strong time management, with the ability to prioritize needs across multiple priorities at once
Exceptional communication skills, with the ability to write clearly and concisely
Process-oriented - motivated to create, refine, and follow repeatable systems to support research operations at scale
Willingness to learn/manage new tools or platforms
Customer service-oriented, leading with empathy and professionalism when engaging with internal team members and research respondents
Nice-to-Have Additional Skills or Experience
Experience in market research
Recruitment: knowledge of sample management and panel quality
Survey programming
Quality assurance
Experience in project management and/or vendor management
Prior experience supporting online communities or panels
Company Description
Finch Brands is a real-world brand consultancy. We exist to help brands win when it matters most. We do this by blending insight, intuition, and creativity to shape brand strategy and drive people to action.
Founded in 1998 by pioneering minds instrumental in the ascent of David's Bridal and IKEA, the Finch Brands team has extensive experience building, running and growing successful brands. Along with years of agency service, this includes important tenures at Campbell Soup, Kimberly-Clark, Urban Outfitters, Target, and more.
$34k-52k yearly est. 5d ago
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International Operations Specialist
International Sos 4.6
Operations coordinator job in Blue Bell, PA
Join Our Team as an International Operations Specialist
Are you looking to make a difference on a global scale? Do you thrive in a fast-paced environment where no two days are the same? International SOS is seeking a dedicated individual to join our team as an International Operations Specialist. As a key player in our Operations team, you will have the opportunity to work in person ensuring the smooth operation of our clients needs. At International SOS, we are committed to saving lives and providing top-notch medical and security services to our clients around the world. Join us in making a difference and growing your career with a company that values diversity, growth opportunities, and employee wellness.
February 2026 Start Date
3 days x 13-hour shifts or 4 days x 10-hour shifts
No night shift
Daily Responsibilities:
Provide operations and logistics expertise in the understanding and fulfilment of requests for assistance from our clients and subscribers, in collaboration with medical and security professional colleagues.
Demonstrate a professional, positive and caring attitude when servicing clients and subscribers with the objective of exceeding expectations.
Ensure that logistical arrangements are communicated to all stakeholders in an appropriate and timely manner.
Manage cases with a sense of responsibility and urgency, proactively working around barriers and demonstrating a passion for achieving the best outcomes for our clients and subscribers.
Required Skills:
Operations and logistics skills.
Multi-tasking and prioritization skills, ability to multitask and handle several requests at the same time, prioritizing tasks appropriately.
Customer service skills.
Ability to probe and question to ensure request for assistance is fully understood.
Resilience and ability to work well under pressure.
Attention to detail.
Ability to comprehend a given situation, information and requirements quickly and accurately.
Situational awareness skills, ability to perceive, understand and effectively responds to situation.
Expert communication skills, communicate information and concepts clearly and logically, setting time specific and achievable expectations, verbally and in writing.
Teamworking skills.
Requirements:
Typically, at least 1 - 2 years of experience in logistics and customer service is required.
Experience working in logistics, travel and/or healthcare sector is desirable.
Experience in phone-based or call center environment is desirable.
Experience of working in a fast-paced, demanding environment.
HS Diploma at minimum
Technical Skills:
Excellent written and spoken English language
Other language proficiency such as Spanish or Portuguese desired
International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
$61k-95k yearly est. 3d ago
Transaction Operations Specialist
Chatham Financial 4.8
Operations coordinator job in Kennett Square, PA
We don't simply hire employees. We invest in them. When you work at Chatham, we empower you - offering professional development opportunities to help you grow in your career, no matter if you've been here for five months or 15 years. Chatham has worked hard to create a distinct work environment that values people, teamwork, integrity, and client service. You will have immediate opportunities to partner with talented subject matter experts, work on complex projects, and contribute to the value Chatham delivers every day.
Job summary:
We seek to enhance our operations and regulatory compliance team with a role specializing in documentation and process management for interest rate, currency, and commodity transactions. The role is part of our central operations group charged with managing derivative contracts and related post-trade processes including derivatives matching platforms.
The purpose of the role is to continuously improve the efficiency, accuracy, and scalability of our hedging operations as we serve clients with excellence before and after transactions are executed. This role will provide support for transactions executed by Chatham's real estate sector.
We expect primary responsibilities to include:
Hedging documentation review
Review derivative trades documentation for accuracy by comparing bank documentation with our transaction records; assess both economic terms and other provisions
Learn and understand the agreements associated with derivatives as set by the International Swaps & Derivatives Association (ISDA) documentation including the Credit Support Annex (CSA)
Manage processes with client teams, banks, and other third parties
Evaluate, implement, and manage third party platforms to manage trade affirmation, reporting, and reconciliation
Coordinate with bank back-office groups and foster strong working relationships to improve processes and accuracy
Assist clients to ensure their funds flow properly on all settlements
Manage the tracking and internal reporting of transaction operations including outstanding documentation, updates, and reminders to colleagues and clients
Assist clients in complying with derivatives regulatory requirements
Learn relevant regulatory requirements under Dodd-Frank and EMIR to assist with the operational management of:
Clearing and margin requirements
Trade execution requirements
Documentation requirements
Regulatory reporting requirements
Portfolio reconciliation requirements
The role may also include opportunities to contribute to the team in other capacities as interests and team needs align.
Your impact:
Our team works in partnership with Chatham's advisory teams and clients to help them efficiently navigate the operational and regulatory compliance aspects of a transaction. We strive to continually improve the workflows we are responsible for and have the chance to do so by implementing process changes and/or leveraging supporting technology. Team members play a crucial role in these process improvements and serve as subject matter experts, providing regular training and resources for all Chatham teams.
Contributors to your success:
2+ years of experience working in a regulatory, operations or contract review focused role may be beneficial, but is not required
An interest in operational process management and improvement
High level of attention to detail, accuracy, and organization
Ability to multitask and independently prioritize workload
Strong verbal and written communication skills
We seek individuals that will thrive in our culture and can make a significant impact over the long term. Most of our team members do not come to Chatham with a deep understanding of derivatives; therefore, we conduct classroom and apprentice-style training. We look for people who have consistently demonstrated drive, determination, and academic/professional accomplishment throughout their lives. We invest a great deal of time and training with our employees and we are looking for individuals who want to make a long-term commitment to the company.
About Chatham Financial:
Chatham Financial is the largest independent financial risk management advisory and technology firm. A leader in debt and derivative solutions, Chatham provides clients with access to in-depth knowledge, innovative tools, and an incomparable team of over 700 employees to help mitigate risks associated with interest rate, foreign currency, and commodity exposures. Founded in 1991, Chatham serves more than 3,500 companies across a wide range of industries - handling over $1 trillion in transaction volume annually and helping businesses maximize their value in the capital markets, every day. To learn more, visitchathamfinancial.com.
Chatham Financial is an equal opportunity employer.
$73k-104k yearly est. 3d ago
Project Coordinator
Net2Source (N2S
Operations coordinator job in Lansdale, PA
Job Title: Project Coordinator - Scientific - II
Duration: 6+ Months (Extendable)
Pay Range:$30 -$33 per hour
Description
Qualifications:
• Education: Bachelor's degree in Engineering, relevant sciences, or related field
• Experience: 2-5 years in scientific/technical roles, or operations, or role, ideally supporting senior leadership
Skills:
• Strong organizational skills with ability to manage multiple projects and tasks simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and ability to produce high-quality work under tight deadlines.
Software:- Advanced computer skills using Office 365 (MS Teams, Outlook, Word, Excel, Power Point, co-pilot)
Notes:-
• Reports to: Biologics Science and Technology Chief of Staff
• Location: West Point, PA
• Job Type: Contractor, Full-Time
• Work Arrangements: Hybrid
Responsibilities:
About the Role: Biologics Science and Technology (Bio S&T) are responsible for scientific and technical support for the Commercial and Pipeline Products across our Global Biologics Organization for both our internal and external networks. The organization consists of site- based technical operations groups, above site commercial product support organizations, commercialization groups focused on the development and launch of new products and centers of excellence (COE's) who provide their deep subject matter expertise across our company's portfolio of products, supply chains and sites.
We are seeking a highly motivated, collaborative, and organized team member to support the Bio S&T Chief of Staff in executing strategic initiatives, managing daily operations, and facilitating communications across the organization.
This role will involve a mix of tactical responsibilities and internal/external communications strategies.
Key Responsibilities:
• Assist in tracking and managing key projects and initiatives across various parts of the organization.
• Monitor project timelines, deliverables and milestones to ensure alignment with strategic priorities.
• Compile reports on project status, risks and resource needs for Chief of Staff.
• Coordinate meetings, events and other arrangements at the direction from the Chief of Staff. Execute activities related to people and culture events across Bio S&T.
• Lead the creation and distribution of internal communications, including newsletters, organization wide communications on events, important communications from MLT.
• Monitor organizational communication channels and gather feedback to drive further communication strategies with the Chief of Staff
• Provide tactical support on key initiatives identified by the Chief of Staff, assisting in the execution and follow- up.
• Support the Chief of Staff with special projects as required.
• Build and maintain positive relationships with leadership team and organization stakeholders.
$30-33 hourly 3d ago
Project Coordinator
Pyramid Consulting, Inc. 4.1
Operations coordinator job in Lansdale, PA
Immediate need for a talented Project Coordinator. This is a 06+ Months Contract opportunity with long-term potential and is located in West Point, PA (Hybrid). Please review the job description below and contact me ASAP if you are interested.
Job ID:26-00717
Pay Range: $29 - $33/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
Assist in tracking and managing key projects and initiatives across various parts of the organization.
Monitor project timelines, deliverables and milestones to ensure alignment with strategic priorities.
Compile reports on project status, risks and resource needs for Chief of Staff.
Coordinate meetings, events and other arrangements at the direction from the Chief of Staff. Execute activities related to people and culture events across Bio S&T.
Lead the creation and distribution of internal communications, including newsletters, organization wide communications on events, important communications from MLT.
Monitor organizational communication channels and gather feedback to drive further communication strategies with the Chief of Staff
Provide tactical support on key initiatives identified by the Chief of Staff, assisting in the execution and follow- up.
Support the Chief of Staff with special projects as required.
Build and maintain positive relationships with leadership team and organization stakeholders.
Key Requirements and Technology Experience:
Must have skills: - ["PROJECT MANAGEMENT", "MS OFFICE", “COMMUNICATION”, "LEADERSHIP SUPPORT”, “STAKEHOLDER MANAGEMENT”]
Strong organizational skills with ability to manage multiple projects and tasks simultaneously.
Excellent written and verbal communication skills.
High attention to detail and ability to produce high-quality work under tight deadlines.
Education: Bachelor's degree in engineering, relevant sciences, or related field
Experience: 2-5 years in scientific/technical roles, or operations, or role, ideally supporting senior leadership
Advanced computer skills using Office 365 (MS Teams, Outlook, Word, Excel, Power Point, co-pilot)
Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
$29-33 hourly 3d ago
Purchasing & Logistics Coordinator
STEQ America LLC
Operations coordinator job in Fort Washington, PA
📍 Fort Washington, PA | Full-Time | Onsite
💼 Service Operations
💰 Salary Range: $65,000 - $75,000
🕒 Experience Level: 2-4 years
👤 Reports to: Technical Director
About STEQ America
STEQ America provides high-quality, European-engineered manufacturing and laboratory equipment to the pharmaceutical and biotechnology markets across North America.
We specialize in solution-based sales and long-term partnerships, supporting our customers with technical expertise, reliable equipment, and responsive service. Our mission is to continue expanding our presence as a trusted leader in our field.
Position Summary
The Purchasing & Logistics Coordinator plays a key role in supporting day-to-day procurement, logistics, and inventory operations. This is a hands-on, individual contributor position focused on ensuring the timely, cost-effective, and compliant supply of materials and services.
The role works closely with internal teams, suppliers, and logistics partners and is operational in nature, with no people-management responsibilities.
Key Responsibilities
Procurement & Purchasing
Source and purchase goods, materials, and services in accordance with company policies and quality standards
Negotiate pricing, lead times, and commercial terms
Review supplier quotes and recommend optimal purchasing solutions
Supplier Management
Build and maintain strong relationships with approved suppliers
Monitor supplier performance related to cost, quality, and delivery
Resolve issues related to discrepancies, delays, or non-conformances
Purchase Order Management
Create, process, and track purchase orders from initiation through delivery
Proactively follow up with vendors to ensure on-time fulfillment
Maintain accurate PO documentation and system records
Logistics & Transportation
Coordinate inbound and outbound shipments, including freight, courier, and specialized transport
Communicate with carriers, freight forwarders, and customs brokers
Track shipments and resolve issues related to delays, damages, or missing documentation
Documentation & Compliance
Maintain accurate records for POs, shipments, invoices, and inventory transactions
Ensure documentation aligns with internal controls and regulatory requirements
Support audit readiness through organized recordkeeping
Cost Control & Reporting
Support budget tracking and cost-control initiatives
Identify opportunities for cost savings and process improvements
Provide data and reports to support financial planning
Issue Resolution
Address procurement and logistics challenges such as shipment delays or incorrect orders
Track and manage warranties with vendors and customers
Coordinate corrective actions with internal teams and suppliers
Inventory Management
Manage inventory of critical spare parts and consumables
Monitor stock levels and initiate reorders as needed
Perform and reconcile periodic inventory counts
Track Service Group tool kits and calibrated equipment
Coordinate tool calibration and replacement of damaged, missing, or expired tools
Qualifications
Bachelor's degree in Supply Chain Management, Business Administration, or related field (preferred)
2-4 years of experience in purchasing, logistics, or supply chain coordination
Strong organizational, communication, and negotiation skills
Experience with QuickBooks, ERP systems, or inventory management tools
Advanced Excel skills (pivot tables, VLOOKUP, data analysis preferred)
Ability to manage multiple priorities and meet deadlines
High attention to detail and strong problem-solving skills
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Work Environment
This position is primarily office-based with occasional travel. Flexibility may be required to support time-sensitive shipments or business needs. While governed by company employee guidelines, the role may occasionally require work outside of standard business hours. STEQ America recognizes the mutual flexibility and collaboration inherent to this position.
Equals Opportunity Employer
At STEQ America, we believe diverse perspectives strengthen our organization. We are proud to be an equal opportunity employer and are committed to fostering an inclusive workplace free from discrimination or harassment. All employment decisions are made based on qualifications, experience, and business needs.
$65k-75k yearly 1d ago
Project Coordinator
Insight Global
Operations coordinator job in Harleysville, PA
Required Skills & Experience
-1+ years of experience in project coordination or administrative support required, preferably within the telecommunications or construction industry.
-Proficiency in project management software (e.g., Microsoft Project, Smartsheets, P6) Google Suite (Sheets,Docs, Slides, Gmail, Drive) required and basic Microsoft Office experience preferred.
-Strong organizational and time management skills with the ability to prioritize tasks effectively required.
-Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
-Strong problem-solving abilities and attention to detail
Job Description
Insight Global is looking for a Project Coordinator to join their customers growing team. This person will be responsible for supporting the project management team in all phases of telecommunications infrastructure construction projects, from initiation to closeout, as outlined in the company project execution plan. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The coordinator will assist with scheduling, resource allocation, documentation, and communication to ensure projects are delivered on time, within budget, and to the required quality standards
$39k-63k yearly est. 4d ago
Project Coordinator, Project Execution
Hico America 3.7
Operations coordinator job in Pittsburgh, PA
HICO America, headquartered in Pittsburgh Pennsylvania with facilities in Los Angeles, Greensburg, PA, and Memphis TN, is part of the Power Systems business unit, in the Industrial Performance Group of the Hyosung Corporation, a large publicly traded corporation based in Seoul, South Korea. HICO is an ISO 9001 and 14001 certified company, with primary business in power system products.
THE ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Support and control documentation of submittals and contract requirements
Create internal contract submittal templates and schedules.
Develop Standard Operating procedures for product execution organization.
Manage service and part order process to ensure margin is accurately reflected in SAP.
Manage engineering drawing submittals and repository of information.
Contribute to task force teams to improve IT, process mapping and organization success.
EDUCATION/SPECIAL SKILLS/EXPERIENCE/TRAINING:
Bachelor's Degree is preferred or equivalent experience as a Project Coordinator
Developed verbal and written communication skills.
Knowledge/Exposure to SAP.
MS 365 software expertise
Basic understanding of Mechanical / Electrical drawings
Microsoft Excel proficiency
Excellent communicator, comfortable managing multiple tasks.
Ability to work as part of a large team with a problem-solving aptitude.
Knowledge / Exposure to file sharing software packages
Ability to create spreadsheets and schedules utilizing various software platforms.
Lead and participate in virtual meetings as well as on site meetings relating to project execution.
HICO America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Are you a highly versatile, hands-on team player interested in supporting daily operations of a variety of departments? The Governors Residence Office is looking for a Residence Operations Associate to provide cross-functional assistance to housekeeping, guest services, and event operations, ensuring the highest standards of hospitality, cleanliness, safety, and readiness are maintained. Apply now to make a difference behind the scenes by keeping our essential services running smoothly!
DESCRIPTION OF WORK
As a Residence Operations Associate, you will play a key role in supporting official functions, visiting dignitaries, and day-to-day residence operations to ensure reliable and efficient service delivery. You will be responsible for providing flexible support for a wide range of departments, such as identifying operational needs and taking initiative to address them; monitoring inventories; reporting maintenance or repair needs; as well as assisting guest experience and service teams with preparation, execution, and breakdown of events. Work also involves preparing dining and reception spaces to ensure service readiness and visual consistency. You will have the opportunity to work closely with staff in order to maintain cleanliness, organization, and readiness of the residence.
Our ideal candidate will possess the following qualifications and skills:
Experience in hospitality, facilities, events, maintenance, or general operations
Ability to multitask and adapt quickly in a dynamic, fast-paced environment
Strong work ethic with a flexible, service-oriented mindset
Physically able to lift up to 50 pounds and perform repetitive or physically demanding tasks
Comfortable working indoors and outdoors in varying conditions
Team-oriented with a positive and professional demeanor
Detail-oriented and observant, with the ability to anticipate needs
If you demonstrate a strong commitment to confidentiality and strict adherence to residence security protocols and privacy standards, this may be the ideal job for you!
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment
Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch. Flexible schedule required to include evenings, weekends, and holidays.
Telework: You will not have the option to telework in this position.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of wait staff experience for a restaurant or catering service; or
An equivalent combination of experience and training.
Special Requirements:
This position requires possession and maintenance of a valid non-commercial Class C Pennsylvania driver's license or equivalent.
Additional Requirements:
You must be able to perform essential job functions.
Legal Requirements:
This position falls under the provisions of the Child Protective Services Law.
Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date
.
Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
$27k-36k yearly est. 4d ago
Operations Specialist I
Aon 4.7
Operations coordinator job in Fort Washington, PA
Aon is seeking an Operations Specialist I in Fort Washington, PA
This is a hybrid role working in our Fort Washington, PA office 2 days per week.
Job Responsibilities:
Maintain established processes for the Affinity Life & Health program, including preparing account data for claim handling and remitting 1st reports of claims in a timely and accurate manner to our carrier partners.
Perform daily QC of policy issuance and correspondence processing. Interface with the client, when necessary. Be empathic and reassuring to the client, explaining our process and assuring them that the carrier will handle the claim effectively.
Work with carrier partners on claim coverage issues. Provide responses and additional documentation independently in a complete, careful and error-free way.
Manage the daily Premium Suspense Report
Interface with the client by email to request additional information and prepare letters to respond to client requests.
Work with carrier partners. Independently provide additional information in a complete, careful and error-free way.
Independently follow up with clients via email and written communication
Provide back up support to Customer Service Team regarding escalated coverage issues.
Other miscellaneous duties as assigned.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.
Required Experience:
1-2 years of office work experience, insurance industry experience preferred
Demonstrated use of sound judgment skills with solid decision-making abilities
Excellent, proven verbal and written communication skills
Ability to multi-task and independently prioritize work
Independent problem-solving skills
Strong PC skills - proficiency in Word and Excel
Strong customer service focus
Ability to apply basic math skills
Attention to detail with a high level of accuracy
Preferred experience:
Professional Liability Insurance - preferred
Life, Accident and Health insurance license - preferred
Proven record of claims reporting and carrier interface on claims - preferred
Demonstrated knowledge and use of underwriting guidelines - preferred
Education:
High School Diploma or GED.
Life, Accident and Health license preferred - must be obtained within 6 months of hire date
How we support our colleagues
In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.
For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Salary range or hourly pay range for the position
The salary range for this position (intended for U.S. applicants) is $45,000 to $52,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
A summary of all the benefits offered for this position:
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
#LI-BK1
#LI-HYBRID
2572161
$45k-52k yearly 1d ago
Project Coordinator
Henkels & McCoy, Inc. 4.7
Operations coordinator job in York, PA
Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.
H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
Project Coordinator Responsibilities
Provide excellent customer service to the members of the Team
Become proficient in the work/services provided to customers in order to perform assigned duties independently
Learn multiple internal and external systems and produce necessary reports in a timely fashion
Perform general administrative duties including auditing timesheets, and working with field employees directly.
Ensure all information is collected and processed accurately, analyzed effectively and disseminated in a timely manner to appropriate parties
Other duties as assigned
Qualifications:
Minimum 2 years' experience servicing customer accounts
Minimum 2+ years post high school education (preferably related to the construction industry); college degree preferred.
Advanced knowledge of MS Excel and Word
Understanding of financial tools and ability to master Henkels & McCoy systems
Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.
$41k-57k yearly est. 4d ago
Permit Coordinator
Teksystems 4.4
Operations coordinator job in Pittsburgh, PA
This position is responsible for tracking all pending permits through the review process while effectively communicating the status of each permit. - Experience with construction permitting is preferred - Exposure to CATV design and installation processes is preferred
- Excellent customer service skills
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
Primary Responsibilities:
- Submit permit packages via online systems fax or in person if necessary including permit tracking and correlation
- Pick up completed permit packages
- Communicate with jurisdictional employees to understand any changes in permitting requirements
- Track jurisdiction specific requirements and provide that information to the team
- Work with local jurisdictions to move toward ideal permitting conditions
- Posting permit submittals and approved permits and managing the permitting module in JT or Polaris job docs
- All financial and reporting aspects to permitting
- Responsible for building permit relationships and to act as the liaison with all permitting authorities
- Tracking and reporting on aerial inspection and restoration completion
- Support to the scheduler including filling in when needed
- Responsible for any traffic control and the associated tasks follow up and relationships required
- It is expected that this role is in the field 40 of their time
*Skills*
* permit application
* permitting
* construction
* telecommunication
* wireless
* site development
* site acquisition
* project management
*Top Skills Details*
permit application,permitting,construction,telecommunication,wireless,site development, site acquisition, project management
*Experience Level*
Entry Level
*Job Type & Location*This is a Contract position based out of Pittsburgh, PA.
*Pay and Benefits*The pay range for this position is $35.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a hybrid position in Pittsburgh,PA.
*Application Deadline*This position is anticipated to close on Jan 20, 2026.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$35-40 hourly 1d ago
Card Prototyping Coordinator
Visium Resources, Inc.
Operations coordinator job in Montgomery, PA
Visium Resources has been asked to identify qualified candidates for this Card Prototyping Coordinator position. This position is a fully onsite in Montgomeryville, PA and it is contract with an expected contract duration of expected to be a contract opportunity that has the potential to extend.
Schedule: 2nd shift, M-F, 2:00 pm - 10:00 pm
Position Summary:
This position provides second shift support for the card prototyping team on the necessary task to produce customer samples. You will be working along with the team supporting the card sample manufacturing processes, from sheet form (printing) until the final product is assembled and is ready for shipping. We are looking for an agile and enthusiastic individual that can work under minimal supervision.
Responsibilities:
Among the key functions are:
Coordinate directly with printing and NPI teams for the work from the previous shift carry over
Act as back up to Specialist as needed
Support the color correction for artwork designs
Provide direction to the digital and silkscreen pressman on the work to be done
Support the manual perforation process/ sheet collation process/ lab lamination & manual punching process
Learn additional manual printing processes to run autonomously to support 2nd shift
Use PDM and work with logistics to order materials
Support the shipment of the samples
Contribute to the new products qualification
Ensure the proper housekeeping of the prototyping lab and shop floor
Requirements:
Minimum Requirements:
Education: High school diploma or GED
Basic Math and Reading
Demonstrated technical ability with manual and machine work
Customer-oriented and customer-focused
Able to work autonomously and with minimal direction
Team player
Good communication skills
Preferred Qualifications:
Team Player with dynamic personality
Basic Microsoft Excel & Word
Prior experience in a card manufacturing setting is a plus
$35k-58k yearly est. 5d ago
Deposit Operations Representative
First National Bank of Pennsylvania 3.7
Operations coordinator job in Hermitage, PA
Primary Office Location:4140 East State Street. Hermitage, Pennsylvania. 16148.Join our team. Make a difference - for us and for your future.Position Title: Deposit Operations Representative Business Unit: Operations Reports To: Varies Based on Assignment
Position Overview:
This position is primarily responsible for performing various duties to support the deposit operations function, coordinating work within the unit or department, as well as with other departments and units, reporting pertinent information to the immediate supervisor, responding to inquiries or requests for information, providing guidance and on-the-job training to other Deposit Operations Representatives and assisting the immediate supervisor with administrative tasks to support department and unit operations.
Primary Responsibilities:
Performs multiple processing tasks such as non-posts, stop payments, verifications, return items, Overdraft Services, editing, maintenance, end of year reporting research, NSF decisioning and monitoring, charge off processing, CD/IRA processing and various other functions as assigned.
Responds to inquiries relating to his or her particular area or to requests from customers and other Bank personnel within given time frames and within established policy.
Serves branches, various departments and customers in a friendly and courteous manner providing the highest level of customer service.
Verifies data before and after Bank mergers/Bank initiated projects and assists with other tasks concerning mergers/projects as assigned.
Performs various edits and/or maintenance on deposit accounts on the system and uses system maintenance reports to verify that edits and/or maintenance was done correctly.
Assists in the end-of-year tax reporting tasks by entering corrections and maintaining files and other duties related to the end-of-year project.
Assists the immediate supervisor with various administrative tasks to support department and unit operations, as directed.
Performs multiple tasks, duties and jobs throughout the division, department or unit in a way that permits the Deposit Operations Representative to be assigned to various activities depending upon the characteristics and volume of the work.
Performs other related duties and projects as assigned.
All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program.
F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
Minimum Education:
High School or GED
Minimum Years Experience:
1
Special Skills:
Excellent communication skills, both written and verbal
Excellent organizational, analytical and interpersonal skills
Ability to work and multi-task in a fast paced environment
Ability to use general office equipment
Ability to use a personal computer and job-related software
MS Word - Intermediate Level
MS Excel - Intermediate Level
MS PowerPoint - Basic Level
Special Licenses and Certificates:
N/A
Physical Requirements:
N/A
Equal Employment Opportunity (EEO):
It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.
$37k-56k yearly est. 4d ago
Logistics Coordinator
Napa Transportation, Inc. 4.3
Operations coordinator job in Cranberry, PA
As a Logistics Coordinator, you will be responsible for executing daily freight assignments and managing load life cycles within a designated region/customer base. Your primary goal is to ensure shipments are covered in a timely and cost-effective manner using qualified carriers that meet NEL's hiring criteria.
What You'll Do
Source & build strong, long-term relationships with carriers.
Negotiate and hustle to maximize profitability.
Solve problems in real time and keep freight moving.
Learn the ins and outs of the logistics industry.
Be part of NEL's aggressive growth goals.
What We're Looking For:
Previous experience in customer service or sales (familiarity with freight brokerage is a plus)
Positive energy & a solution-focused mindset
Ability to adapt, prioritize, and deliver in a dynamic environment
Ability to work onsite
Competitive Base Salary + Uncapped Monthly Bonus!
Your earnings are based on your ability to hustle, negotiate, and successfully cover loads.
North East Logistics, a division of NAPA Transportation, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, veteran status, or any other protected status as outlined by federal, state, or local laws.
$33k-45k yearly est. 2d ago
SPC Outage Coordinator
GAI Consultants Inc. 4.6
Operations coordinator job in Homestead, PA
Systems Planning Corporation (SPC), a subsidiary company of GAI Consultants, Inc., is seeking an Outage Coordinator to assist plant management in the planning, execution, and documentation for major outage or project work at the client's facilities.
We are growing! This position is in anticipation of more growth and is an evergreen position. As such, the timeline to hire is unknown and will be as needed. If you are interested in this type of work, we encourage you to apply and we will reach out when we are ready to move forward. It could be several months.
Job Duties:
Must have a thorough working knowledge of Power Plants.
May act on the owner's behalf to interface with equipment suppliers, construction contractors, and plant personnel.
Will assist with developing installation and maintenance processes, schedules, and procedures for the safe operation of and maintenance of the plant facilities.
Will assist with the development of documented reports for each project.
Understand, follow, and update the project schedules as required.
Meet with the station management team to ensure the plant objectives, and upcoming challenges are being met.
Work on-site at customer's facility. The assignment will be in an industrial setting and require wearing personal protective equipment such as a hard hat, safety glasses, hearing protection, gloves, etc.
Follow all client safety and environmental requirements.
Perform other duties as assigned by client management.
Must be able to develop and document effective, succinct, and detailed reports on project plans, daily activities, and maintenance requirements.
Must be able to read and interpret electrical and control system drawings as well as skilled in marking up any required changes to drawings.
Ability to understand, read, and update Critical Path Method schedules.
Professional Registration in area of expertise is preferred (i.e. PE,) but not required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
The employee is frequently required to sit.
The employee is occasionally required to stand; walk; climb stairs up to 12 floors, balance, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds, with or without assistance.
The employee is required to wear Personal Protective Equipment including a hard hat, safety glasses, fall protection, hearing protection, gloves, etc.
The work environment will have both hot and cold temperatures. The noise level in the work environment is moderate.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Why GAI:
At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
Qualifications
ExperienceRelated Experience (required)
Licenses & CertificationsDriver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
$51k-70k yearly est. 2d ago
Analyst, Transaction Operations
Chatham Financial 4.8
Operations coordinator job in Kennett Square, PA
We don't simply hire employees. We invest in them. When you work at Chatham, we empower you - offering professional development opportunities to help you grow in your career, no matter if you've been here for five months or 15 years. Chatham has worked hard to create a distinct work environment that values people, teamwork, integrity, and client service. You will have immediate opportunities to partner with talented subject matter experts, work on complex projects, and contribute to the value Chatham delivers every day.
Launch Your Career as a Future Expert:
At Chatham, an analyst role is more than a first job - it's the foundation of a career built on expertise, trust, and impact. You'll bring clarity to complexity, deliver insights that drive action, and interact directly with senior decision-makers.
Chatham's Financial Risk Advisory team is experiencing continued growth in interest rate and foreign currency (FX) hedging activity. To support this momentum, we're hiring Transaction Operations Analysts to play a key role in the smooth execution and documentation of hedging transactions. This role is critical to delivering timely operational excellence while continuously improving efficiency, accuracy, and scalability across our operations.
You'll contribute at the intersection of client service, transaction management, and documentation-coordinating with internal teams, clients, and counterparty banks to help execute financial hedges that mitigate risk for our clients.
What You'll Do:
Build subject matter expertise in derivative operations-including onboarding, trade documentation, trade capture, reporting, and regulatory workflows.
Deliver timely, accurate transaction support to internal teams and clients.
Enter and manage transaction details and documentation within Chatham's proprietary platform.
Confirm and validate trade economics to ensure accuracy at execution and post-trade.
Monitor and report on key operational workflows, including documentation status, deal pipelines, client communications, and deadlines.
Collaborate with our central operations team to meet compliance requirements, including Know Your Customer (KYC) and Anti-Money Laundering (AML) protocols.
Review loan agreements to extract and interpret economic terms relevant to hedge structuring.
Become a trusted partner for internal stakeholders, clients, and counterparty banks.
What You'll Experience:
Early Exposure to High-Impact Work - From day one, you'll contribute to real client engagements. Your work will support strategic decisions for some of the most prominent names in global finance, giving you a front-row seat to real-world financial decision-making.
Mentorship That Builds Mastery - You'll learn through hands-on work, mentorship, team-based collaboration, and structured feedback. You'll also complete six firmwide courses led by senior leaders, giving you both deep expertise and a broad business perspective-laying a strong foundation to become a trusted advisor.
A Platform for Long-Term Growth - As your expertise grows, so will your impact. You'll take on more responsibility and contribute to thought leadership. The skills you develop here will set you up for long-term success-at Chatham or beyond.
Shaping the Future of Finance - You'll gain exposure to the technologies behind our solutions. Through rotations, cross-functional learning, and hands-on experience with product development, you'll see how tech and data are reshaping financial services.
Who Thrives Here:
Chatham fosters an entrepreneurial culture that values teamwork, innovation, and continuous learning. We're looking for individuals who are natural problem-solvers, eager to grow, and aligned with our core values. While no specific prior experience or certification is required, strong candidates will demonstrate:
The ability to learn existing processes quickly while identifying opportunities for improvement.
Strong organizational skills and a proactive, curious mindset.
Attention to detail and consistent accuracy in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills.
Comfort with numbers and the ability to learn financial terminology quickly.
A collaborative, flexible approach to problem-solving and process improvement.
Proficiency in Excel (preferred, not required).
Qualifications:
Currently enrolled in an undergraduate or graduate program with an expected graduation date between December 2025 and June 2026.
Working toward a BA/BS in a relevant field.
GPA of 3.5 or higher strongly preferred.
Previous relevant internship experience is a plus.
Ability to begin full-time employment on July 6, 2026.
Willingness to work onsite in your assigned office.
About Chatham Financial:
Chatham Financial is the largest independent financial risk management advisory and technology firm. A leader in debt and derivative solutions, Chatham provides clients with access to in-depth knowledge, innovative tools, and an incomparable team of over 700 employees to help mitigate risks associated with interest rate, foreign currency, and commodity exposures. Founded in 1991, Chatham serves more than 3,500 companies across a wide range of industries - handling over $1 trillion in transaction volume annually and helping businesses maximize their value in the capital markets, every day. To learn more, visitchathamfinancial.com.
Chatham Financial is an equal opportunity employer.
$46k-62k yearly est. 5d ago
Project Coordinator
Insight Global
Operations coordinator job in Harleysville, PA
What you'll do
Support the creation and distribution of project documentation, including scope of work, project plans, and status reports.
Maintain and update locates, MOPs, project files, asbuilts, databases, and tracking systems.
Facilitate communication between project managers, field crews, engineering, clients, and subcontractors.
Assist in resolving project-related issues and escalating complex problems to the project manager.
Track and monitor resource allocation, including personnel, equipment, and materials.
Assist with procurement processes, including creating purchase orders and tracking deliveries.
Ensure all project documentation adheres to company standards and regulatory requirements.
Assist in conducting quality checks and ensuring compliance with construction specifications.
Support the preparation for and participation in project audits and reviews.
Perform general administrative duties as required to support project operations.
Other duties as assigned.
What you'll need
To be 18 years of age or older
Authorization to work in the United States for this company
Possess a valid driver's license (Class "C").
High school diploma or equivalent required, Associate's or Bachelor's degree in Construction Management,Telecommunications, or a related field preferred.
2+ years of experience in project coordination or administrative support required, preferably within the telecommunications or construction industry.
Proficiency in project management software (e.g., Microsoft Project, Smartsheets, P6) Google Suite (Sheets, Docs, Slides, Gmail, Drive) required and basic Microsoft Office experience preferred.
Strong organizational and time management skills with the ability to prioritize tasks effectively required.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Strong problem-solving abilities and attention to detail.
Knowledge of safety regulations and best practices in construction is desirable.
Must be able to pass background and drug screen.
$39k-63k yearly est. 4d ago
Operations Specialist I
Aon 4.7
Operations coordinator job in Fort Washington, PA
Aon Is Looking For An Operations Specialist I
As part of an industry-leading team, you will help empower results for our clients by delivering innovative and effective solutions as part of our Operations Support Team within Aon Affinity.
This role requires a Monday - Friday in office schedule at the Ft. Washington, PA office.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.
Job Responsibilities:
Manage assigned fulfillment duties
Facilitate internal client relationships
Maintain department productivity standards and goals
Ensure compliance of standard operating procedures
Liaison with other teams within Aon Affinity Insurance Services
Manage inventory
Coordinate policy forms and document generation, assembly, archival and retrieval
Facilitate payment processing
You Bring Knowledge and Expertise:
Strong communication and organizational skills
Demonstrated use of sound judgment skills with solid decision-making abilities
Good interpersonal skills with a customer service focus
Proven ability to prioritize work and complete tasks within service levels
Attention to detail with a high level of accuracy
Proficiency in MS Word and Excel
Two years administrative general office experience
Ability to apply basic math skills
Ability to lift and carry a maximum of 15 lbs
Preferred experience:
Insurance experience
P&C license
Customer Service experience
Education:
High School Diploma or GED
How we support our colleagues:
In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.
For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
The salary range for this position (intended for U.S. applicants) is $40,000 to $45,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
A summary of all the benefits offered for this position:
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
#LI-KH2
#LI-HYBRID
2571308
$40k-45k yearly 5d ago
Operations Oversight Specialist
First National Bank of Pennsylvania 4.5
Operations coordinator job in Sharon, PA
Primary Office Location:7 West State Street. Sharon, Pennsylvania. 16146.Join our team. Make a difference - for us and for your future.
Operations Oversight Specialist
Business Unit:Retail Operations
Reports to:Supervisor of Branch Operations Monitoring and Support
Position Overview:
The incumbent is accountable for monitoring and reviewing the controls and critical process adherence of designated branches to ensure integrity, risk mitigation, and SOX compliance. Additionally, the position provides support for procedural questions within review scope, general ledger account reconcilement, and branch outage resolution, while ensuring the completion of all associated reporting. Review responsibilities include both virtual and in-person activities, generally within an assigned territory, but may require travel to any location in the footprint.
Primary Responsibilities:
Performs in person visits to conduct Branch reviews, the timing and scope of which is determined by risk scoring metrics. Various high-risk functions are reviewed to ensure branches are performing within all relevant operational and security standards. Review results are promptly reported and gaps addressed with Retail Leadership to ensure remediation efforts are executed.
Provides monthly confirmation to the Manager of Branch Operations Monitoring and Support for Account Reconciliation Procedure (ARP) certification for SOX compliance. Assists branches in resolving out of balance situations and General Ledger reconcilement issues and works with branches to maintain cash levels at or below assigned limits.
Drafts communications as needed to Retail market leadership and identifies opportunities for process improvement or improved efficiency based on observations and feedback in the field. Provides procedural support to branches as needed, and also will be available to provide post robbery support.
Active in branch acquisition projects and new branch opening/closing activities to ensure clear understanding of project tasks and expectations by branch staff. Participates in other projects defined by management designed to improve branch efficiency and workflows.
Performs other related duties and projects as assigned.
All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program.
F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
Minimum Level of Education Required to Perform the Primary Responsibilities of this Position:
High School or GED
Minimum # of Years of Job Related Experience Required to Perform the Primary Responsibilities of this Position:
3
Skills Required to Perform the Primary Responsibilities of this Position:
Excellent project management skills
Excellent communication skills, both written and verbal
Excellent organizational, analytical and interpersonal skills
Excellent customer service skills
Ability to use a personal computer and job-related software
MS Word - Basic Level
MS Excel - Intermediate Level
MS PowerPoint - Basic Level
Branch banking experience with advanced account reconcilement skills or a combination of education and equivalent experience may be considered
BYOD participation required
Licensures/Certifications Required to Perform the Primary Responsibilities of this Position:
Valid Drivers License
Physical Requirements or Work Conditions Beyond Traditional Office Work:
Frequent driving (car, van, truck)
Extensive travel required, typically by vehicle, however overnight stays and air travel may be required
Equal Employment Opportunity (EEO):
It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.