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Operations coordinator jobs in Saint Louis, MO

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  • Technical Operations Analyst

    High Side Technology

    Operations coordinator job in Saint Louis, MO

    High Side Technology is looking to hire a Technical Operations Analyst. In this role, FSR will use his/her problem-solving skills to be the first to respond to user requests from users of our software platform. They will help troubleshoot any reported issue and identify potential solutions ensuring successful execution of their mission. The role will include both technical and user engagement support duties, ensuring successful execution of program objectives. Key Responsibilities: FSR Support and Coordination: Coordinate with the Lead FSR and other members of the FSR team on the program to ensure support is provided in a professional, timely, and efficient manner Coordinate schedules and reporting of FSR team to ensure the quality and completeness of work products (turnover logs, user reporting, checklists, etc.) Mentor and train new or less experienced FSRs Lead Operational Activities: Monitor the system to ensure the system is performing as expected and services are functioning correctly Capture reported system bugs from user feedback and error messages / anomalies discovered from performing check list tasks. Attempt to recreate and diagnose issues reported Generate timely and accurate reports on system's performance Triage, track, and correctly escalate to the appropriate team (FSR, Ops, Developers, User Engagement) Perform and coordinate ‘Feed Activation / Deactivation and Naming Change Requests' from the Tasking Authority in a timely manner User Support Specialist: Cultivate strong relationships with customers, team members, and users Develop a deep understanding of system's feature capabilities so they can leverage problem-solving skills to ensure user inquiries are resolved in a efficient way Coordinate closely with User Engagement Team for user inquiries for follow on training requests and relaying feature requests to help shape continued evolution of the system Identify and drive forward support efforts to improve the effectiveness and efficiency of user support Desired Skills / Ideal Candidate: Former Intelligence Analyst / Collection Manager with 4-6 years of Full Motion Video / Intelligence surveillance Reconnaissance (ISR) experience Prior experience with customer site
    $45k-67k yearly est. 1d ago
  • Facility Operations Associate

    Sunset Country Club 4.0company rating

    Operations coordinator job in Saint Louis, MO

    Sunset Country Club is looking to hire full-time Facility Operations Associate to join their team! • Able to safely move tables, chairs, furniture to accomplish event set up needs • General understanding of IT video and audio set up (Not expected to be an IT professional but have ability to set up and test equipment operation) • General and detail cleaning of clubhouse needs (floor care, windows, interior and exterior cleaning needs as assigned) • Willingness to learn from and assist others as needed to accomplish assigned tasks or perform jobs in a safe and professional manner • Able to safely assist in the completion of general clubhouse repairs and maintenance • Receptive to performing small general infrastructure repairs as needed and as skills warrant Notes: Ability to work independently and within a team is crucial as this is a high-responsibility position. This person will attempt other assignments made by the Facility Maintenance Manager or GM/COO, as requested
    $23k-34k yearly est. 60d+ ago
  • Specialized Operations Associate

    Saks Fifth Avenue 4.1company rating

    Operations coordinator job in Saint Louis, MO

    is All About Under the leadership of the Assistant General Manager, Operations, the Specialized Operations Associate is responsible for the daily operations of the General Office and operational functions of the Jewelry Department. Who You Are: * Demonstrates comfort in flexing all communication styles and establishes positive interpersonal relationships * Evaluates progress against key performance drivers and assess organizational opportunities and risks * Drives positive outcomes through objectives and measures while monitoring progress and results * Consistently generates and shares original ideas, tackling both simple and complex problems You Also Have: * Ability to lift cartons up to 15 lbs, climb ladders, and handle racks and carts of merchandise. * Must have strong computer skills, i.e. Google, MS Office, and adapt to changing technology * Ability to work well in a fast-paced, team oriented environment that requires a high degree of multi-tasking with minimal supervision * Ability to work a flexible schedule as per business needs & adheres to Dependability standards * Demonstrates attention to detail and keeps personal work space organized * Ability to apply store policies & procedures to help in decision-making * Verbal and written communication skills; handles telephone and face to face interactions effectively and professionally * Maintains confidentiality when handling issues * Other store initiatives as assigned by management As The Specialized Operations Associate, You Will: General Office * Opening the store: safe, controller, registers and distributing reports * Maintaining daily functions, including but not limited to; morning cash entry, processing bank deposits, reconciling chargebacks, and counting register and petty cash * Resolving customer issues, both internal and external, i.e. researching/payment of bills, tracking/processing customer packages Jewelry Operations * Follows Jewelry Standards and Shipping Guidelines * Receive, verify, and properly book all jewelry in accordance with Company standards * Effectively processes re-tickets, RTV's, Transfers, ASN Shipments and price changes * Retrieve and process all merchandise to be returned/transferred to the vendor in accordance with Company standards * Ensure case counts are completed, all merchandise is entered into the case count system after receipt, and all discrepancies are reconciled * Maintain a repair log, track all repairs sent to the vendor or local shop, and submit repair invoices * Receive and verify all merchandise for trunk shows, assist in show set-up/take down and recap results * Prepare and submit all special order requests and Statements of Sale when requested * Communicate with Corporate Merchants, Account Payable, Inventory Control and vendors as needed Common * Internal Audit readiness and adherence to Internal Audit standards, including but not limited to monitoring vault/safe contents to remain up-to-date (audit ready) * Assist managers and associates on the selling floor as necessary * Process Fulfillment orders * Ad hoc responsibilities as needed Your Life and Career at SFA: * Be a part of a team of disruptors focused on stores and redefining the luxury experience. * Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate * A culture that promotes a healthy, fulfilling work/life balance * Benefits package for all eligible full-time Associates (including medical, vision and dental) * An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between [$16.24 - 20.30 per hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
    $16.2-20.3 hourly 43d ago
  • Revenue Operations (RevOps) Specialist

    Level Health 4.2company rating

    Operations coordinator job in Saint Louis, MO

    Job Description Imagine working at the forefront of innovation in health insurance and joining a team of passionate visionaries working to fix healthcare in our communities. Level Health is a high-growth, award-winning benefit health plan based in St. Louis, MO. We are transforming the health insurance model and delivering unrivaled outcomes in driving value-based care and reducing health spend. Our evidence-based strategies are helping benefit brokers their employer clients reduce their healthcare spend by as much as 50% while improving the care and the benefits for their people. We're looking a driven individual to join our growth team to drive our mission to make our communities stronger and healthier. The Revenue Operations (RevOps) Specialist is a technical professional focused on streamlining and optimizing business processes across sales, marketing, customer service, and operations teams. This role leverages internal software tools, automations, and APIs to eliminate inefficiencies, automate repetitive tasks, and ensure seamless data flow between systems. By integrating platforms like HubSpot (for CRM and marketing automation), Zendesk (for customer support ticketing), and PandaDoc (for document creation and e-signatures), the specialist drives measurable improvements in productivity, data accuracy, and overall operational performance. This position requires a strong understanding of software ecosystems, workflow design, and integration technologies to support revenue-generating activities without direct involvement in sales or support execution. Requirements Technical Expertise: Proficiency in software platforms (e.g., HubSpot, Zendesk, PandaDoc), with hands-on experience in automations (using tools like Zapier or native workflow builders) and APIs (e.g., RESTful APIs for data syncing). Analytical Mindset: Strong problem-solving skills to assess operations and implement data-driven efficiencies. Project Management: Ability to prioritize tasks, manage timelines for integration projects, and measure ROI on optimizations. Communication: Explain technical concepts to non-technical stakeholders and collaborate effectively. Education and Experience: Typically a bachelor's degree in business, information technology, or a related field, plus 2-5 years of experience in operations, IT, or a similar role. Certifications in HubSpot, Zendesk, or API development are a plus. Benefits $70-$85k salary range with bonus opportunities 100% company-paid health, dental, life, long-term disability, & short-term disability 401(k) with company match Generous PTO immediately upon hire Paid holidays
    $70k-85k yearly 1d ago
  • Site Operations Coordinator

    Jefferson Franklin Community Action Corporation 4.0company rating

    Operations coordinator job in Hillsboro, MO

    JOB SUMMARY: Under the direction of the Associate Director of Outreach and Operations, the Operations Compliance Coordinator is responsible for the supervision of the Team Supervisor including facility oversight, information systems, and policies and procedures. The Operations Compliance Coordinator must maintain a general knowledge of the Head Start Performance Standards, Missouri Childcare Licensing, and the JFCAC Employee Handbook. SCOPE OF WORK: Supervision: * Select, train, supervise and evaluate the Team Supervisor position. Collaborate with the Team Supervisor to correct deficiencies and improve performance and recommend disciplinary action when necessary. * Communicate areas of performance improvement to the Team Supervisor and promote training that reflects the individual Team Supervisor, and/or the team as a whole. * Review and approve Team Supervisor time sheet and mileage claim. * Schedule and complete ongoing Reflective Supervision meetings, in person with each Team Supervisor on site at their assigned locations, at a minimum of once per month. * Provide ongoing support to Team Supervisors, to support individualized professional development goals and growth. * Perform annual and/or orientation performance evaluations for employees that are directly supervised. * Provides skill development and mentoring to staff progressing in their position by performing on- the-job technical assistance and mentoring of specific skills. * Other than required attendance at a program/agency/community meetings or trainings, the Operations Compliance Coordinator must be on site at a location each day to build relationships with direct service staff & build capacity in Team Supervisor areas such as decision making, accountability of employees, conflict resolution, and /or other supervisory skills Facilities Management: * Work with Team Supervisors and JFCAC facility maintenance to ensure that all facilities are effectively and efficiently managed, and meet all local, state, and federal requirements. * Coordination and monitoring of facility construction, renovations, and playground development with JFCAC Facility Maintenance. * In collaboration with the Associate Director of Program Services, integrate with the JFCAC IT Consultant to develop effective and efficient monitoring systems to ensure compliance with all local, state, and federal regulations specific to the following areas: Missouri Childcare Licensing, Fire, Sanitation, Safety, Emergency Planning, and Inventory Systems. * Work with Team Supervisors to develop, implement, and monitor safety and emergency plans for each site. * Collaborate with the Partnership Operations Coordinator to develop a system for reporting, approving, and monitoring site expenditures. * Collaborate with the Partnership Operations Coordinator to develop a system for monitoring accurate inventory at each site. Communication/Operations: * Develop a system for establishing a regularly scheduled in person bi-weekly Team Supervisor Meeting with all Team Supervisors in a group setting. * Develop and implement a system for establishing a rotation with a Member of the Head Start Leadership Team at the bi-weekly Team Supervisor Meeting, to support professional development and system and service integration and communication. * Support Team Supervisors in maintaining and coordinating resolutions for any issues regarding staff and family concerns as they arise. * Build the capacity of the Team Supervisor in identifying any potential staff performance issues when concerns arise, following up to ensure performance issues or staff complaints are addressed. * Work closely with Team Supervisors and JFCAC Human Resources to explore and resolve any HR related incidents, disputes, or violation of policy. * Work closely with Team Supervisors to trouble shoot issues daily, through ensuring that Team Supervisors use the CAMP System by submitting Maintenance Work Orders, IT Tickets, RAFTs, and Media and Marketing Tickets. * Follow up with the Professional Development Coordinator to request follow-up on any individual IT Tickets. Internal Service Planning and Monitoring: * Participate in the design of internal structures, systems, and policies to ensure alignment with program goals and objectives. * Assist with the coordination of the annual program self-assessment, CNA, PIR, and the follow-up reporting. * Participate in the integration of shared leadership activities and initiatives. * Assist with the development and maintenance of written policies and procedures to ensure compliance with state, and federal regulations and implemented as required. * Ensure all documents, trainings, and resources pertaining to facilities, operations, and communication systems are available to staff on the HUB. * Ensure that each location has a site-specific staff schedule that stays up to date on the HUB. * Maintain direct oversight of relevant data as assigned per the Program Data Calendar, as it pertains to Licensing, Safety, and Facilities. * Participate in staff meetings, Family Success Plans, coordinate RAFT support when requested, and provide training and technical assistance in the areas of facilities and operations when necessary. * Prepare and facilitate trainings for annual Pre-Service, In-Service, and professional development training days. EDUCATION AND EXPERIENCE REQUIREMENTS: * Bachelor's Degree or higher in Early Childhood Education, Human Services, Social Work, Business Administration, Communication, or a closely related field. * Minimum 2 years work experience in early childhood required. * Experience working with low-income families, childcare, health, or education preferred. * Supervisory experience required. OTHER REQUIRED CAPABILITIES AND QUALIFICATIONS: * Able to problem solve, handle crisis, and work with families and children of various cultures and low-income backgrounds. * Able to establish positive working relationships with families, agency staff, and community members. * Physically able to stand for extended periods of time, as well as stooping, squatting, running, and lift an estimated fifty pounds. * Must have an active driver's license and will be required to travel in or out of community with own transportation. * Advanced computer skills. (Word, Excel, Outlook) * This position is expected to work M-F 8 hours Monday-Thursday, and 4 hours on Fridays.
    $28k-37k yearly est. 2d ago
  • Warehouse Operator Specialist

    DSV 4.5company rating

    Operations coordinator job in Edwardsville, IL

    DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Edwardsville, 3049-3051 Gateway Commerce Center Drive Soth Division: Solutions Job Posting Title: Warehouse Operator Specialist Time Type: Full Time POSITION SUMMARY The Team Lead has general responsibility for coordinating and overseeing all operational activities, which they are assigned to daily. Under the direction of the Operations Supervisor, the Operations Lead is responsible for oversight of the associates dedicated to the warehousing, receiving, and shipping of product in their area in a manner consistent with company service and cost objectives. As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are expected to comply with all corporate and site-specific policies. ESSENTIAL DUTIES AND RESPONSIBILITIES Training Responsibilities: · Will mentor and train new and existing associates in specific distribution activities to help achieve established customer demands · Will train new and existing associates on current Standard Operating Procedures, which includes but is not limited to shipping, receiving, picking, and/or quality control · Will assist in forklift operation and certification for new and existing associates Shipping/Receiving Responsibilities: · Oversee and coordinate unloading of inbound shipments, orderly stacking of product, and the picking and staging of outbound shipments in accordance with the highest possible levels of productivity. Verify required inbound/outbound paperwork with drivers, ensuring that all products are properly counted. · Efficiently and accurately load orders according to the appropriate doors and trailers. · All shipping/receiving/picking functions will be processed as defined by the Standard Operating Procedures. · Research discrepancies that may occur in the shipping and receiving process. Customer Service: · Responsible for always conducting yourself in a professional manner in appearance and communications. · May communicate with customers telephonically, electronically, or in person. · Prepare required activity reports accurately and efficiently for site management. Quality Control Responsibilities: · The quality control functions include but are not limited to using the appropriate documentation to ensure all product and/or orders are received or shipped correctly, and accurately picked · Will verify products and/or orders meet quality standards, including reporting any damages or discrepancies. Will stack, package, shrink wrap, and label product(s) · All quality control functions will be processed as defined by the Standard Operating Procedures. · Reports inconsistencies and/or problems to the Operations Supervisor or Operations Manager. · Participates in quality meetings. Safety, Housekeeping, and Compliance: · Knowledgeable and complies with relevant ISO standards that impact this position, department, and company. · Responsible for executing all safety protocols. · Will accomplish all job tasks in a manner that promotes safety · Responsible for cleanliness of warehouse · Maintain a clean, neat, orderly work area, and assist in security of the warehouse · Will comply with all Standard Operating Procedures, corporate and site-specific policies, safety rules, and OSHA/ MSDS Standards · Participates in safety meetings. Labor Management: · Direct the operations of the warehouse work team to achieve prescribed objectives. · Assist associates and temporary labor in the completion of productivity sheets and accurate capture of production and payroll hours. · Assist Supervisor in maintaining the level of employees consistent with a productive workforce. · Participate in establishing work schedules. · Ensure that the schedules are correctly implemented and that jobs are assigned effectively and completed properly. · Assist the Operations Supervisor in ensuring that all associates handle products according to all prescribed quality procedures and guidelines. Responsibility and Authority: · Participates in department meetings. · Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality system; to identify and record any problems relating to the product, process, and quality system; to initiate, recommend, or provide solutions through designated channels. · All non-conformities are to be immediately brought to the attention of the Quality Department Equipment Operation: · In performing assigned duties, the equipment used can include but is not limited to: o sit-down, stand-up, reach truck, sweeper scrubber, scissor lift, cherry picker, Aisle Master, or pallet jack. · Associates are responsible for the upkeep of equipment and reporting of equipment problems. · On a daily basis, associates will inspect and perform minor maintenance on the forklift or other equipment. · Associates will operate all equipment in a safe and efficient manner following prescribed work methods. · Associates must maintain an active forklift certification. Maintenance: · Perform or assist in building, grounds, and equipment maintenance as assigned. OTHER DUTIES · Operations Team Lead may perform other clerical and administrative tasks as guided by site management to include, but not limited to answering telephones, scheduling, appointments, greeting visitors, filing and record keeping. · Willing to work evenings and weekends as needed. · Work overtime as dictated by business whether mandatory or voluntary · Performs other duties as assigned. For this position, the expected base pay is $22.00 an hour. Actual compensation will be determined based on job-related factors, including relevant experience, skills, education or certifications, and geographic location, consistent with applicable laws and company policy. DSV offers a comprehensive benefits program designed to support the health and well-being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage. Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions of up to 5%. To support work-life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook.
    $22 hourly 3d ago
  • Project Coordinator

    Puroclean Emergency Restoration Services 3.7company rating

    Operations coordinator job in Saint Louis, MO

    Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Coordinates office schedules, modifications to schedules. Management of compliance documentation, business resume and national account programs Works with collections for collecting deductibles, progress payments and final payments. Maintains notes in job management system. Supporting marketing efforts and continuing to grow personally and professionally in the business Coordinate and communicate with insurance companies, agents and clients regarding work flow from job beginning to end. Respond to customer concerns in a timely manner. Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $18.00 - $23.00 per hour “We Build Careers” - Steve White, President and COO Established in 2010, PuroClean Emergency Restoration Services of Caseyville operates with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.
    $18-23 hourly Auto-Apply 60d+ ago
  • Creative Project Coordinator - CPG Agency

    Nitrous Effect

    Operations coordinator job in Saint Louis, MO

    Located in St. Louis, CPG is an award-winning experiential agency within the Nitrous Effect collective. We specialize in designing and executing high-end experiences for corporate clients. In our 40th year, CPG creates award-winning work in an environment of collaboration, strategic thinking, and growth. We are seeking an experienced Creative Project Coordinator to join our growing team. The successful candidate will be experienced in project management and be accustomed to working in a fast-paced environment with a demanding roster of internal and external clients. Responsiveness, accuracy, and diplomacy are a must. Flexibility and strong communication and organization skills are required. This person needs to enjoy a fun but sometimes intense environment where priorities can shift quickly. This is a full-time position reporting to the Director of Creative Services & Business Operations Manager. Creative Project Coordinator The Creative Project Coordinator is responsible for overseeing key creative projects, collaborating with all departments within the Agency This position oversees deliverables for key creative projects for our clients. Responsibilities include: Collaborate with those requesting creative work to clarify project parameters, deliverables, timelines, and budgets before assigning tasks and resources. Monitor work to ensure deadlines are met, including internal reviews, client proofing, and final delivery. Ensure deliverables adhere to client brand guidelines and requirements. Oversee all proofing of deliverables, verifying that changes are accurately implemented in each round. Ensure the creative workflow process is followed for all work submissions and proofing within the Workamajig project management tool. Meet regularly with the Director of Creative Services/Business Operations Manager to proactively address any challenges that may impact deadlines. Maintain awareness of current and upcoming projects and business development activities as they relate to resource allocation and creative capacity planning. Collaborate with the Creative Services/Business Operations Manager to assess resource needs. Skills and Qualifications Success in this role includes working knowledge and experience in the following areas: Project Management: Experience with budgeting, scheduling, and resource allocation. Organization & Multitasking: Ability to manage multiple priorities effectively. Time Management: Excellent time management skills to meet deadlines. Communication: Strong oral and written communication skills. Software Proficiency: Working knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Creative Suite. Visual Design Understanding: Familiarity with design concepts and techniques (file formats, sizes, management, print preparation). Project Management Software: Experience with Workamajig or similar software is a plus. At CPG we believe that a workplace built on respect, opportunity and belonging is essential to our success. We are committed to fostering an environment where all individuals feel valued, supported, and empowered to contribute their unique perspectives and talents. Our dedication to cultivating a dynamic culture welcoming to all, extends across all aspects of business practices. Join us in our mission to create a workplace where everyone has the opportunity to thrive and make a meaningful impact.
    $37k-55k yearly est. 36d ago
  • Project Coordinator

    Circadia

    Operations coordinator job in Saint Louis, MO

    Job Description Circadia (formerly known as Color Art) brings industry-leading knowledge to integrate people and space in productive work environments that foster creation, collaboration and connection. For more than 75 years, Circadia has been serving the St. Louis metropolitan area and has earned a reputation synonymous with value, service and integrity. As one of the nation's leading Steelcase dealers, we have access to data and insights from around the world and pride ourselves on the knowledge we bring to every relationship. We offer customers insight, advice and solutions that help their businesses grow and companies succeed. The Project Coordinator is responsible for providing administration support for Circadia Construction Project Managers. Key responsibilities include, but are not limited to: Process/print project plans, specifications and manuals Solicit and follow-up on bids for potential projects Create digital project files including contacts, submittals, subcontracts, change orders, purchase orders, and RFI logs Issue owner-required insurance certificates Assist project managers in applying for and securing all required permits Issue and track subcontracts, purchase order and lien waivers Collect & track subcontractor insurance certificates Process accounts payable invoices Organize and forward project "close out" documentation to project owners Qualifications: Self-motivated with good time management/organization skills and strong attention to detail Accounting/AP experience a plus Willing to work in a fast-paced environment with a great team Flexible and able to manage several projects/tasks simultaneously Willing to learn ComputerEase construction management software Circadia is a drug-free workplace. Circadia is an equal opportunity employer. All qualified applicants will recei ve consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability or any other characteristic protected by applicable Federal, State, or Local law.
    $37k-55k yearly est. 2d ago
  • VDC Project Coordinator II

    CRB Group, Inc. 4.1company rating

    Operations coordinator job in Saint Louis, MO

    CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,100 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution. Job Description As a VDC Project Coordinator II, you will support Virtual Design and Construction (VDC) efforts across a variety of projects, including new construction and existing building renovations. You'll work closely with VDC Project Coordinators, discipline leads, and the VDC Regional Manager to ensure project models, documentation, and standards are executed effectively. This role is ideal for someone early in their career who is passionate about VDC innovation and emerging technologies in the AEC industry. Key Responsibilities * Assist VDC Coordinators with executing VDC functions across all assigned projects. * Support coordination with clients and sub-consultants to ensure VDC standards are met. * Help monitor and audit project compliance with VDC standards and documentation. * Collaborate with the VDC P&ID Administrator and project teams to prepare and finalize deliverables (e.g., P&ID drawings, specifications, BOMs). * Assist in maintaining the health of the P&ID infrastructure, including SQL databases and supporting files. * Perform drawing edits and redlines across disciplines. * Visit project sites to record existing conditions using VDC technologies and tools. * Contribute to the setup and maintenance of digital delivery platforms and project models. Qualifications Minimum Qualifications * Associate's degree in Computer-Aided Design, or * Bachelor's degree in Engineering, Construction Management, Architecture, or completion of a Construction Management Certificate Program (or equivalent). * 0-2 years of experience in an EPC firm or equivalent construction industry experience. Preferred Qualifications * Familiarity with Revit, Navisworks, AutoCAD, and other design authoring platforms. * Experience with AutoCAD Plant 3D. * Understanding of industry-standard VDC documentation (e.g., BEP, BIMForum). * Strong organizational and communication skills. * Proficiency in Microsoft Office Suite. * Interest in emerging VDC technologies and innovation. * Ability to travel to construction project sites. #LI-JV1 Additional Information All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
    $40k-57k yearly est. 6d ago
  • Operations Specialist

    Heart & Vascular Partners 4.6company rating

    Operations coordinator job in Bridgeton, MO

    The Scheduling & Training Coordinator is responsible for supporting clinical workflow excellence across the practice by overseeing physician scheduling, providing training and support for the NextGen EHR/EPM systems, and managing select operational functions at the McKelvey site. This role ensures accuracy, consistency, and efficiency in daily clinical operations while elevating staff competency and enhancing the overall patient care experience. Key Responsibilities 1. Physician Scheduling & Template Management • Manage all daily physician schedules, including adjustments, template builds, template changes, cancellations, and call schedules. • Communicating the above to applicable team members. Initiating patient communication using the Luma tool. • Maintain a high degree of accuracy and attention to detail, ensuring schedule integrity and preventing errors affecting patient care. • Serve as primary contact for providers regarding scheduling needs, questions, and updates. • Collaborate with the Practice Administrator and clinical leadership to ensure schedules meet access, productivity, and operational requirements. 2. EHR/EPM Training & Support (NextGen) • Serve as the primary trainer for NextGen EHR and EPM for clinical and front-office teams. • Develop standardized training materials, quick guides, workflows, and competency tools. • Lead new-hire onboarding for EHR/EPM and provide ongoing training for skills improvement and workflow consistency. • Evaluate workflow issues and collaborate with leadership to identify training or process improvement needs. • Participate in system upgrades, optimization projects, workflow redesign, and user acceptance testing. 3. Operational Support for the McKelvey Office • Assume responsibility for operational areas at the McKelvey site, including: Daily huddles and communication routines Employee engagement activities Support for internal communication pathways between the McKelvey team and leadership Collaboration with the Practice Administrator and Clinical Manager to identify workflow gaps and operational needs • Act as an on-site presence for staff support, coaching, and coordination. • Provides Backup Clinical and Front Office Coverage: Serve as a backup Medical Assistant and Front Desk team member during staff call-offs, unexpected absences, or periods of high volume. Perform all associated duties within scope of training, including rooming patients, assisting providers, supporting check-in/check-out workflows, and ensuring continuity of patient care and customer service. 4. Clinical Workflow Excellence & Quality Support • Partner with clinical and business leads to reinforce standardized workflows and best practices across all locations. • Monitor adherence to clinical and business processes and identify opportunities for training, coaching, or workflow redesign. • Collaborate with management on quality improvement initiatives and data-driven performance enhancements. Qualifications Required • Minimum 3 years of experience in a medical practice setting. • Strong working knowledge of NextGen EHR and EPM (super-user level or equivalent experience). • Demonstrated ability to teach, coach, and onboard staff. • High degree of organization, accuracy, reliability, and follow-through. • Excellent communication skills, professionalism, and problem-solving ability. • Experience managing schedules, templates, or similar high-detail operational responsibilities. Preferred • Former Medical Assistant or clinical support background. • Experience in workflow optimization, onboarding, or team leadership. • Prior experience as a trainer, clinical lead, or super user. Skills & Competencies • Strong attention to detail, especially in high-volume scheduling and data entry tasks. • Ability to maintain professionalism and composure in a fast-paced environment. • Skilled in leading small groups, training sessions, and 1:1 coaching. • Proactive, flexible, and able to work independently with minimal oversight. • Strong customer service approach in interactions with staff and providers. Work Environment • Primarily on-site at the McKelvey location with occasional travel to other practice sites for training or operational support. • Interacts with leadership, physicians, front-office staff, diagnostic staff, and administrative leadership. Physical Requirements • Ability to sit, stand, walk, and move between clinical and administrative areas. • Ability to lift up to 20 lbs occasionally (training materials, laptops, supplies). Role Purpose in the Organization This position fills critical operational gaps by ensuring: • Accurate and dependable physician schedules • High-quality onboarding and ongoing training for EHR/EPM users • Improved workflow consistency across all departments • Strong communication and engagement at the McKelvey office It supports a stable foundation for patient care, staff success, and organizational efficiency. Equal Employment Opportunity Statement We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Salary and Benefits Full-time, non-exempt position. Competitive compensation and benefits package to include 401K; a full suite of medical, dental, and ancillary benefits; paid time off, and much more. The statements contained herein are intended to describe the general nature and level of work performed by the Operations Specialist, but are not a complete list of the responsibilities, duties, or skills required. Other duties may be assigned as business needs dictate. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
    $42k-56k yearly est. Auto-Apply 19d ago
  • Project Coordinator - Land Development

    McBride Homes 4.5company rating

    Operations coordinator job in Chesterfield, MO

    Job Description McBride Homes is Missouri's largest home builder, dedicated to creating quality homes and vibrant communities. We pride ourselves on innovation, sustainability, and exceptional customer service. Each year, McBride is responsible for developing over 1,000 homesites, and we're looking for talented individuals to join our dynamic team and contribute to shaping the future of homebuilding in Missouri. This is an in-office position located in our state-of-the-art facility in Chesterfield Valley. Top Reasons to Work with Us: Competitive salary and discretionary bonus opportunity. Comprehensive benefits package, including health, dental, vision, life, and 401(k) plan with matching contribution. State-of-the-art software and technology Opportunities for professional development and career advancement. A collaborative work environment that values innovation and teamwork. Hands-on experience and growth alongside industry experts. Salary: $50,000 - $75,000 annually, depending on experience. Position Overview: We are seeking a Project Coordinator-Land Development to support the planning and execution of residential land development projects. This role is ideal for recent graduates or early-career professionals interested in coordinating engineering efforts in residential development. Key Responsibilities: Assist in site planning and land development, including all aspects of due diligence. Support the development and review of feasibility, geotechnical, traffic, and environmental reports. Coordinate the design and review of plans for roadways and utilities for residential sites. Collaborate with team members to ensure projects meet quality standards and deadlines. Contribute to sustainable, efficient, and innovative development practices. Qualifications: Bachelor's degree in Civil Engineering or Construction Management. 0-3 years in land development or related fields; previous internship experience is a plus. Proficiency in AutoCAD, Microsoft Office, and Planswift. Strong time management, organizational, and communication skills. Join us at McBride Homes where you'll build more than homes-you'll build a future! McBride Homes is an equal opportunity employer and encourages applications from all qualified individuals.
    $50k-75k yearly 25d ago
  • DOJ - Project Coordinator

    Fathers & Families Support Center

    Operations coordinator job in Saint Louis, MO

    Responsible for assessing and assisting fathers participating in the Fathers' Support Center programs. Oversee staff and client needs of DOJ project. Provide services to re-entering offenders during pre and post release. Reporting Structure: Reports to: Project Director Supervises: Case Managers Job Status: Exempt Full-Time Duties, Functions and Responsibilities: Essential duties may include the following. Other related duties may be assigned. Department of Justice project working with the re-entry population and ex-offenders. Supervise case managers and provide services to re-entering offenders' pre and post-release. Ensure that project goals are met, including objectives, activities, and clients served. Serve as liaison to collect all monthly statistics and data to prepare summary and reports. Provide training and technical assistance to project staff and subcontractors. On a monthly basis, analyze all project data and use findings to develop strategies for implementing any needed changes and improvements in processes and service delivery. Identify and apply cognitive behavioral interventions. Coordinate and conduct the process of initial participant training and assessments. Coordinate and regularly meet with the sub-grantees to ascertain technical assistance needs and performance outcomes. Develops and maintains network of community resources and social support systems, as necessary, to assist individuals and their children/families to move to self-sufficiency. Must be able to work flexible schedule, some evenings, and may be required to assist with 6 Saturday events per year. Mandatory to attend all staff and department meetings, client graduations, and bonding events. Other duties as assigned. Knowledge, Skills and Abilities: Must be culturally competent in working with the ex-offender/re-entry population. Knowledge of the assessment processes of the Department of Justice. Must have knowledge and understanding of budgets and contracts. Ability to identify and apply cognitive behavioral interventions. Must have effective verbal and written communications skills. Ability to utilize agency and community resources to meet goals. Ability to organize and present information. Must be able to multi task. Must demonstrate strong interpersonal skills. Must be team oriented and be able to work independently. Knowledge and understanding of the NASW code of ethics. Must be familiar with MS Office Suite. Educational and Experience Requirements: B.S. in Human Services, Social Work, or related minimum; or BSW, MSW preferred. Must have experience in working with at-risk populations, group facilitation, individual and family counseling, re-entry, and offender population. Must have competence in working with men who need direction as it relates to responsible fatherhood issues. Other: Must possess a valid Missouri driver's license and have a reliable, insured vehicle. NO PHONE CALLS PLEASE Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Day shift Work Location: In person
    $45k-50k yearly 60d+ ago
  • Project Coordinator

    Falcon Construction 4.0company rating

    Operations coordinator job in Saint Charles, MO

    Job DescriptionFalcon Construction is seeking a Project Coordinator. Come join our growing organization! The Project Coordinator is responsible for providing internal project support, focusing on documentation, compliance, and communication with subcontractors and vendors. This role ensures that all administrative aspects of a project are well-organized but does not have direct client interactions. Responsibilities: Project Documentation & Compliance Create and maintain project files and records. Ensure job start compliance with subcontractors and vendors. Manage and organize invoices, lien waivers, change orders, and closeout documents. Administrative & Organizational Support Assist project managers with document tracking and compliance-related tasks. Maintain up-to-date records in Procore and Microsoft Suite. Monitor project documentation to ensure timely approvals and submissions. Communication & Coordination Facilitate information flow between internal teams. Support subcontractor and vendor coordination but does not engage in negotiations. Software Utilization Work within Procore and Microsoft Office Suite to manage project documentation and workflows. Qualifications & Skills: Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Procore and Microsoft Office Suite preferred. Self-starter with problem-solving abilities. Reliable transportation required. Physical Requirements: Regularly required to sit, stand, reach, and move about the office. Must be able to lift up to 10 lbs and sit at a computer for extended periods. Benefits Our team members enjoy a very competitive benefits package including top rate pay, medical, dental, vision, 401K w/company match, vacation, and more! Falcon Construction is an EEO employer. Powered by JazzHR 0qPoyPaReE
    $48k-60k yearly est. 30d ago
  • Project Coordinator

    N-Store Services

    Operations coordinator job in Chesterfield, MO

    Job Description N-Store Services is a National General Contractor seeking a smart, highly organized & motivated person, with excellent communication skills. If you are someone who values innovation as much as a “work hard-play hard” company culture, we want to connect with you. Are you looking for a special place to start or start over? We value that. Take a look at our Project Coordinator role and let us know if it's something you could be amazing at. We look forward to hearing from you! PROJECT COORDINATOR Essential Duties and Responsibilities: Work with Project Managers to identify and define project requirements, scope and objectives for each project Attend and contribute to project discovery meetings Manage project-related information by ensuring it's correct and organized Solicit and qualify subcontractor bids for Project Manager review Source, price and order material, equipment, and labor Ensure on-time delivery of materials, equipment, and labor Arrange and book Field Team travel Ensure the Field Team receives accurate and complete job documentation Review daily reports from the field, escalating issues as necessary Ensure change order documentation is completed Assist Project Manager with job turnover Review and approve final job costs and invoices Ensure final invoices and lien waivers are received from subcontractors in timely manner Work on special committees or projects as needed Our ideal candidate: Advanced organizational skills, time management skills, and attention to detail Advanced verbal and written communication skills Ability to manage multiple jobs at one time and work with people in various roles Intermediate user level experience with Microsoft Office products: Word, Excel, Outlook, Project, & Teams; Experience using Spectrum software a plus Ability to write routine reports and correspondence At least one year of experience working in administrative/customer service capacity Intermediate negotiation skills Experience working in construction or related field a plus Associates degree or equivalent from a two-year college/technical school preferred Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms and talk or hear. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. N-Store Services is an Equal Opportunity Employer. N-Store will not engage in discrimination against, or harassment of, any person employed or seeking employment with N-Store on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law. Powered by JazzHR wEfhgme3Wf
    $37k-55k yearly est. 6d ago
  • Logistics Coordinator

    Reckitt Benckiser 4.2company rating

    Operations coordinator job in Saint Peters, MO

    We are Reckitt Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege. Supply Our supply chain is the backbone of our business. It's how we get our trusted products to people all over the world, safely and efficiently. And it's our talented and passionate teams that make this happen. If you're looking for a career in supply chain, there's no better place to be than Reckitt. We offer a variety of exciting opportunities in all areas of the supply chain, from planning and procurement to manufacturing and logistics. You could join our Global Supply Planning team to develop and implement our global supply strategy, or work with our Procurement Centre of Excellence team to negotiate and manage our supplier relationships. Our Manufacturing Excellence team help us improve the efficiency, quality and safety of our manufacturing operations, and our Logistics Excellence team develop new and innovative ways to distribute our products to customers. About the role The Logistics Clerk performs administrative, clerical, and support functions in a fast-paced, high volume (40-50 trucks per day) shipping office. The Logistics Coordinator is responsible for ensuring the timely, accurate, and efficient shipping and receiving of finished goods and raw materials. Your responsibilities * Prepares necessary domestic and export shipping documents and confirms order in appropriate computer system * Completes driver check-in and check-out procedures * Coordinates flow of finished goods by closely interfacing with planners, RB LCs, and carriers * Schedules inbound component deliveries * Coordinates drop lot operations; interfaces with third party spotting service * Analyze and correct shipping & receiving discrepancies in appropriate business system * Adhere to quality standards, logistics SOPs, and relevant work instructions * Performs other duties as instructed by the Logistics Area Manager The experience we're looking for * High School Graduate (required) * 1-2 years' experience in shipping / receiving. * Proficient with Word / Excel / Outlook * High attention to detail and focus on accuracy * Ability to work in a fast-paced factory environment * Works well in a team environment, focused on deliverables * Strong interpersonal skills The skills for success What we offer With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy. Equality We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law. Nearest Major Market: St Louis Job Segment: Counseling, Nutrition, Healthcare
    $48k-57k yearly est. 2d ago
  • Project Coordinator 1

    Publicis Groupe

    Operations coordinator job in Bridgeton, MO

    A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people. Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature. Which means we're untethered from any specific medium or method-we go where ideas will work best. We are an expanding network with more than 5,000 employees, with agency brands throughout our global offices. Publicis Digital Experience brands include Razorfish, Digitas, Arc Worldwide, Saatchi Saatchi X, Plowshare, 3Share, and the Publicis Commerce Exchange. Overview This is a hybrid position requiring 3 days per week on site in Earth City, MO. Primarily responsible for leading the overall service effort and day-to-day management of assigned low to mid-profile accounts. Oversees and assures quality control on all phases of production. Monitors job progress to ensure the meeting of clients' expectations and goals. Reports to an Account Director or Sr. Account Director. Responsibilities Responsibilities: * Implementation of assigned objectives/strategies or of overall client program * Work closely with Senior team members to determine client recommendations and solutions * Provide in-depth follow-up, including checks mail reports, participation in production meeting to ensure job is on schedule, going one step further if job is mailing at night or on the week-end to confirm on-time delivery * Check (pre-flight) art files before sending to printer, compare quote to artwork, check for web gap, missing fonts, postal regulations, mailability * Create quotes and jobs in application software at varying levels of complexity * Review hourly samples and printing proofs for accuracy * Create production schedule for client review * Develop mailing instructions for moderate program * Independently review laser samples and printing proofs for accuracy * Develop specs for quotes with varying degrees of complexity and supervision * Create and coordinate production timeline with internal operations and vendors * Attend press approvals * Uses good judgment in all assigned client communications * Assist with client and preproduction meetings * Create invoice and billing documentation * Oversee the implementation of accounts * Write complex detailed data processing instructions, review data processing work for accuracy * Assume responsibility for successfully executing assigned client specific projects/tasks based on direction from manager/director * Other duties as assigned Qualifications Background/Skills Required: * 1-3 + years relevant experience in Account Service and/or Direct Marketing industry preferred * Knowledge of laser print, data processing, lettershop and postal regulations * Strong interpersonal, written, verbal communication and presentation skills * Strong listening, interpretation and dictation skills * Strong Microsoft Office applications (MS Word, Excel) * Ability to work effectively in a cross functional dynamic team environment * Ability to maintain positive, professional demeanor at all times * Ability to meet deadlines while balancing multiple priorities * Attention to detail, proofreading, problem prevention, identification and solution * Ability to monitor and review work completed by others * Ability to travel as required * Ability to exercise good judgment and discern when to escalate potential problems * Work involves frequent sitting, standing, light lifting (up to 25 lbs) Additional information The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include: * Paid Family Care for parents and caregivers for 12 weeks or more * Monetary assistance and support for Adoption, Surrogacy and Fertility * Monetary assistance and support for pet adoption * Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance * Tuition Assistance * Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more * Matching Gifts programs * Flexible working arrangements * 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility) * Business Resource Groups that support multiple affinities and alliances The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents. Publicis Digital Experience is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you require accommodation or assistance with the application or onboarding process specifically, please contact *****************************. All your information will be kept confidential according to EEO guidelines. Compensation Range: $19 - $22 hourly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 01/06/2026. #LI-AB1
    $19-22 hourly 13d ago
  • Warehouse Operator Specialist

    DSV Road Transport 4.5company rating

    Operations coordinator job in Edwardsville, IL

    DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Edwardsville, 3049-3051 Gateway Commerce Center Drive Soth Division: Solutions Job Posting Title: Warehouse Operator Specialist Time Type: Full Time POSITION SUMMARY The Team Lead has general responsibility for coordinating and overseeing all operational activities, which they are assigned to daily. Under the direction of the Operations Supervisor, the Operations Lead is responsible for oversight of the associates dedicated to the warehousing, receiving, and shipping of product in their area in a manner consistent with company service and cost objectives. As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are expected to comply with all corporate and site-specific policies. ESSENTIAL DUTIES AND RESPONSIBILITIES Training Responsibilities: * Will mentor and train new and existing associates in specific distribution activities to help achieve established customer demands * Will train new and existing associates on current Standard Operating Procedures, which includes but is not limited to shipping, receiving, picking, and/or quality control * Will assist in forklift operation and certification for new and existing associates Shipping/Receiving Responsibilities: * Oversee and coordinate unloading of inbound shipments, orderly stacking of product, and the picking and staging of outbound shipments in accordance with the highest possible levels of productivity. Verify required inbound/outbound paperwork with drivers, ensuring that all products are properly counted. * Efficiently and accurately load orders according to the appropriate doors and trailers. * All shipping/receiving/picking functions will be processed as defined by the Standard Operating Procedures. * Research discrepancies that may occur in the shipping and receiving process. Customer Service: * Responsible for always conducting yourself in a professional manner in appearance and communications. * May communicate with customers telephonically, electronically, or in person. * Prepare required activity reports accurately and efficiently for site management. Quality Control Responsibilities: * The quality control functions include but are not limited to using the appropriate documentation to ensure all product and/or orders are received or shipped correctly, and accurately picked * Will verify products and/or orders meet quality standards, including reporting any damages or discrepancies. Will stack, package, shrink wrap, and label product(s) * All quality control functions will be processed as defined by the Standard Operating Procedures. * Reports inconsistencies and/or problems to the Operations Supervisor or Operations Manager. * Participates in quality meetings. Safety, Housekeeping, and Compliance: * Knowledgeable and complies with relevant ISO standards that impact this position, department, and company. * Responsible for executing all safety protocols. * Will accomplish all job tasks in a manner that promotes safety * Responsible for cleanliness of warehouse * Maintain a clean, neat, orderly work area, and assist in security of the warehouse * Will comply with all Standard Operating Procedures, corporate and site-specific policies, safety rules, and OSHA/ MSDS Standards * Participates in safety meetings. Labor Management: * Direct the operations of the warehouse work team to achieve prescribed objectives. * Assist associates and temporary labor in the completion of productivity sheets and accurate capture of production and payroll hours. * Assist Supervisor in maintaining the level of employees consistent with a productive workforce. * Participate in establishing work schedules. * Ensure that the schedules are correctly implemented and that jobs are assigned effectively and completed properly. * Assist the Operations Supervisor in ensuring that all associates handle products according to all prescribed quality procedures and guidelines. Responsibility and Authority: * Participates in department meetings. * Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality system; to identify and record any problems relating to the product, process, and quality system; to initiate, recommend, or provide solutions through designated channels. * All non-conformities are to be immediately brought to the attention of the Quality Department Equipment Operation: * In performing assigned duties, the equipment used can include but is not limited to: o sit-down, stand-up, reach truck, sweeper scrubber, scissor lift, cherry picker, Aisle Master, or pallet jack. * Associates are responsible for the upkeep of equipment and reporting of equipment problems. * On a daily basis, associates will inspect and perform minor maintenance on the forklift or other equipment. * Associates will operate all equipment in a safe and efficient manner following prescribed work methods. * Associates must maintain an active forklift certification. Maintenance: * Perform or assist in building, grounds, and equipment maintenance as assigned. OTHER DUTIES * Operations Team Lead may perform other clerical and administrative tasks as guided by site management to include, but not limited to answering telephones, scheduling, appointments, greeting visitors, filing and record keeping. * Willing to work evenings and weekends as needed. * Work overtime as dictated by business whether mandatory or voluntary * Performs other duties as assigned. For this position, the expected base pay is $22.00 an hour. Actual compensation will be determined based on job-related factors, including relevant experience, skills, education or certifications, and geographic location, consistent with applicable laws and company policy. DSV offers a comprehensive benefits program designed to support the health and well-being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage. Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions of up to 5%. To support work-life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email
    $22 hourly 8d ago
  • Project Coordinator

    Puroclean 3.7company rating

    Operations coordinator job in East Alton, IL

    Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Coordinates office schedules, modifications to schedules. * Management of compliance documentation, business resume and national account programs * Works with collections for collecting deductibles, progress payments and final payments. * Maintains notes in job management system. * Supporting marketing efforts and continuing to grow personally and professionally in the business * Coordinate and communicate with insurance companies, agents and clients regarding work flow from job beginning to end. * Respond to customer concerns in a timely manner. Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.
    $47k-67k yearly est. 60d+ ago
  • Project Coordinator

    Falcon Construction 4.0company rating

    Operations coordinator job in Cottleville, MO

    Falcon Construction is seeking a Project Coordinator. Come join our growing organization! The Project Coordinator is responsible for providing internal project support, focusing on documentation, compliance, and communication with subcontractors and vendors. This role ensures that all administrative aspects of a project are well-organized but does not have direct client interactions. Responsibilities: Project Documentation & Compliance Create and maintain project files and records. Ensure job start compliance with subcontractors and vendors. Manage and organize invoices, lien waivers, change orders, and closeout documents. Administrative & Organizational Support Assist project managers with document tracking and compliance-related tasks. Maintain up-to-date records in Procore and Microsoft Suite. Monitor project documentation to ensure timely approvals and submissions. Communication & Coordination Facilitate information flow between internal teams. Support subcontractor and vendor coordination but does not engage in negotiations. Software Utilization Work within Procore and Microsoft Office Suite to manage project documentation and workflows. Qualifications & Skills: Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Procore and Microsoft Office Suite preferred. Self-starter with problem-solving abilities. Reliable transportation required. Physical Requirements: Regularly required to sit, stand, reach, and move about the office. Must be able to lift up to 10 lbs and sit at a computer for extended periods. Benefits Our team members enjoy a very competitive benefits package including top rate pay, medical, dental, vision, 401K w/company match, vacation, and more! Falcon Construction is an EEO employer.
    $48k-60k yearly est. Auto-Apply 60d+ ago

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Saint Louis, MO?

The average operations coordinator in Saint Louis, MO earns between $25,000 and $52,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.

Average operations coordinator salary in Saint Louis, MO

$36,000

What are the biggest employers of Operations Coordinators in Saint Louis, MO?

The biggest employers of Operations Coordinators in Saint Louis, MO are:
  1. Missouri History Museum
  2. BJC HealthCare
  3. Ostara
  4. Cottey College
  5. St. Louis
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