Operations coordinator jobs in Seattle, WA - 333 jobs

About the Role At Cline Jewelers, we're known for curating and preserving an exceptional estate jewelry collection. As our new Inventory Manager, you'll play a critical role in overseeing the movement, accuracy, and documentation of our merchandise-from one-of-a-kind vintage pieces to new acquisitions. You'll lead the organization and flow of inventory while supporting pricing, tagging, and strategic process improvement. This is an ideal opportunity for someone who thrives in a hands-on role, values precision, and enjoys collaborating with both sales and shop teams in a fast-paced retail setting. What You'll Be Doing Manage and track a large volume of jewelry inventory using our established systems Ensure all items are properly received, tagged, documented, and classified for sales and appraisals Oversee product movement across departments, custom jobs, and estate purchases Collaborate with sales and operations to ensure inventory aligns with merchandising needs Support pricing and flow of merchandise in and out of the store Support all shipping procedures Develop and refine inventory procedures to improve turnaround time and accuracy Maintain accuracy on the website, pricing, pictures, in stock items Manage inventory on Ruby Lane & Etsy Supervise and mentor one team member, fostering a detail-driven and collaborative work culture Maintain an organized, professional workspace What We're Looking For Previous experience in inventory management or retail operations, preferably in jewelry, luxury goods, or a product-based business Strong attention to detail, accuracy, and documentation Familiarity with inventory software or POS systems (The Edge a plus) Ability to communicate effectively across departments and with vendors Experience supervising or training team members Comfortable working full-time A positive attitude and a desire to contribute to a growing, process-driven team Required Qualifications Background in gemology or jewelry appraisal (GG certification) Knowledge of gemstone classification, metals, and jewelry history Experience processing estate collections and creating accurate inventory records

Aflac is a trusted provider of supplemental insurance, chosen by over 50 million people worldwide for its dedication to offering financial assistance during life's unexpected events. With products designed to address various health-related needs, such as accidents, disability, cancer, and life insurance, Aflac helps employees safeguard their futures. Businesses of all sizes partner with Aflac to offer these benefits at no direct cost to their company, enhancing employee satisfaction and attracting top talents. Discover more about our offerings by visiting Aflac.com. About the role We're looking for a reliable, organized, and proactive Administrative Coordinator to support recruiting efforts and asset management for our Aflac Market office Regional Coordinators. This role is ideal for someone who loves keeping things moving behind the scenes, enjoys process and follow-up, and takes pride in helping a team stay on track. This position supports a fast-paced, relationship-driven sales organization and plays a key role in helping our market grow. What you'll do Recruiting Support Coordinate interviews and onboarding sourcing and logistics Track candidate progress during pre-licensing and throughout licensing process Manage recruiting communication and scheduling Support hiring events, trainings and meetings Asset Management Track benefit letters, open enrollments and related deadlines Maintain spreadsheets, trackers and enrollment completions Assist with communication to accounts, coordinators and agents General Office Support Keep systems organized and up to date Help ensure processes are followed and nothing falls through the cracks What we're looking for Strong Communication skills, both written and verbal, enabling effective collaboration Proficiency in Administrative Assistance and Organization Skills, including handling schedules, records, and coordinating meetings. Experience in providing exceptional customer service to internal and external parties. Strong attention to detail, problem-solving abilities, and time management skills. Proficiency in relevant office software and tools (Excel, Google Workspace, SharePoint, etc.) Strong follow-up skills Ability to work independently and manage multiple priorities Ability to adapt to a hybrid working environment and prioritize tasks effectively. Bonus: experience in recruiting and admin support Position details Location: Seattle Market Office - 520 Pike Street, Suite 2500, Seattle WA 98101 Type: 1099 contractor Hours: Part-time with flexibility (32 hours/week) Pay: $25/hour Growth Opportunity: Potential to expand hours and responsibilities Why this role matters This role helps keep our market running smoothly by supporting our regional sales coordinators. You're not just checking boxes, you're supporting people, protecting processes, and helping build a team.

Our client is seeking a Project Coordinator to join their team! This position is located in Bellevue, Washington. Design and develop engaging, interactive eLearning using Articulate 360, Storyline and Rise Partner with subject matter experts, business stakeholders, and external vendors to ensure content accuracy, relevance, and cultural alignment Apply adult learning principles and instructional design methodologies to create effective, learner-centered experiences Support and contribute to ongoing learning initiatives and projects, from concept through deployment Upload, configure, and assign courses within the Learning Management System (LMS) and Content Management System (CMS) Create, manage, and monitor assignment groups, ensuring accurate targeting and on-time delivery Track course issues, troubleshoot learning system errors, and report and resolve content or system-related problems Respond to user tickets, providing timely and effective technical support for learners and stakeholders Collaborate with learning administrators across departments to coordinate communications, timelines, and assignment dates Desired Skills/Experience: Bachelor's degree required 7+ years of experience in instructional design, learning technology, and project-based work Certifications in Instructional Design, Learning Technologies, or Project Management (PMP or equivalent) preferred Advanced proficiency with Articulate 360 (Storyline and Rise) Strong knowledge of adult learning theory and instructional design models such as ADDIE, SAM, or similar frameworks Proven experience serving as an LMS administrator Exceptional attention to detail, organization, and follow-through Strong written and verbal communication skills, with the ability to simplify complex concepts Comfortable working in environments with ambiguity, shifting priorities, and multiple stakeholders Hands-on experience with an LMS Benefits: Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered The approximate pay range for this position is between $18.00 and $26.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

We are looking for someone who is interested in advancing and building a career in the Logistics and Supply Chain Industry. Please note this position is Entry Level, which means that we are looking for someone who is a recent graduate from university or has 1-2 years of experience. If you have been working more than 3 years, this is not a position for you (We cannot provide you mid level wage when we are trying to hire an entry or associate level). One of the global freight forwarding companies near the SeaTac Airport is expanding its operation team. The ideal candidate is proficient in Excel data entry, and studied Business Administration, International Business, or Supply Chain Management. This position is full time and temp to hired. (The temp contract term can be 6 months, and the company will directly hire you if they do not see any performance or attendance issues). When you complete your contract term, there will be a chance to get pay raise. You should be a self-motivated learner and comfortable in a high stress environment. We will provide you Medical and Dental insurance after you complete our 3 months probation term. Life insurance and short-term disability insurance also available as well. Responsibilities for Entry Level Logistics Coordinator: Prepare and process all required documents for international shipments Support the operations department personnel in various roles and responsibilities regarding global logistics strategies Track incoming Air and Ocean Cargos (domestic/international shipments) Communicate with clients and give follow up about their shipment process Analyze and consult transport costs and prepare quotes for invoicing Resolve problems concerning transportation, logistics systems, imports, and customer issues Other duties assigned by management Qualifications for Entry Level Logistics Coordinator: Must be proficient in Excel and Data Entry Bachelor's degree in Supply Chain Management, International Business, or related field is preferred, but an Associate degree is also acceptable Proficient in MS Office software including email, word processing, and spreadsheets Knowledge of logistics procedures and optimization is plus Strong written and verbal communication skills Good at working with numbers Flexible & able to work under a multicultural environment Direct applicants only. We do not accept any resumes from any third-party organizations or other recruiters. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

Summary / Primary Role: The position of CHB Administrative Coordinator will have primary responsibility for supporting the Customhouse Brokerage team in a variety of administrative functions. Principal Duties and Responsibilities: (Management may amend or assign duties and responsibilities to this job at any time) Answer and direct phone calls, emails, and other correspondence. Prepare, maintain, and update records, reports, and documents. Perform data entry and maintain accurate databases. Organize and file physical and electronic documents. Schedule appointments, meetings, and maintain calendars. Assist with ordering office supplies and maintaining inventory. Support team members with administrative tasks as needed. Ensure compliance with company policies and procedures. ALL OTHER DUTIES AND PROJECTS AS ASSIGNED. Qualifications and Key Skills: (The following are representative of the education, experience, knowledge, skills, or ability required for this position) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: High school diploma or equivalent; associate degree preferred. Proven experience in an administrative or clerical role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Math Ability: Basic mathematical computations. Appropriately add and compute fees, taxes, and other charges. Time zone determinations and carrier schedule computations. Conversions needed for pricing calculations and how to apply to rating of ocean and air cargo bills of lading. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Job Title: Workplace Coordinator - Operations Duration: 12+ Months Contract with Possible extension Pay Range: $30-$35 Per hour on W2 Job Description: • Workplace Coordinator Client's Global Real Estate and Workplace team is seeking an organized, detailed, and dynamic individual to join our workplace operations team. The Workplace Operations Coordinator is responsible for delivering exceptional customer service while managing projects, owning key vendor relationships, and executing day to day operations while maintaining an organized, best in class environment. Our ideal candidate is a proactive individual with a keen curiosity and generosity of spirit that is supportive of everyone: our employees, visitors, guests, and vendors alike. Responsibilities include but are not limited to: • Customer Service - Provide the best customer experience for employees, visitors, board members, candidates, and everyone in between. • Manage Service Now tickets within our Workplace SLA (service level agreement) with a focus on customer delivery Building Management Liaison. • Work with building management by submitting tickets on behalf of our organization. Additionally, you will need to work with building management on vendor access and documentation required to perform work onsite. • Continuous Improvement - Engage in operational protocols and processes to initiate continuous improvement and efficiencies in our operational pipeline. • Communication Ready - Provide timely communications to employees regarding all that impacts them from building related issues to events to holiday schedules, etc. We are looking for an articulate candidate who can converse with business leaders and can equally write a professional email on a moment's notice. • Event Management Support - Work closely with our Workplace Manager and leads to ensure that internal events are set-up and the space returned as originally designed. • Examples: All Hands, Tech Talks, Board meetings, Employee Resource Group events, etc. • Team Player - Be prepared to support all functions of the workplace operations team; support for one another over various programs, initiatives, projects, coverage, and day to day assistance. Be a strong representative of the Client's Workplace brand and support our partner teams. • Financial Partner - Support procurement processes to ensure adherence to workplace budget(s) and oversight of vendor invoices are submitted appropriately and timely for correct payment terms. Support Site Manager with budget management. Required Skills: • 2-5 years of experience supporting a workplace, facilities, or office management team. • Excellent written and oral communications skills required. • Strong problem solving and decision-making skills. • Ability to multi-task and prioritize under pressure in a dynamic environment. • Candidate Must be methodical, analytical, and well-organized. • Must be able to work both with and without direct supervision. • Must be able to handle stress and customer support issues. • Excellent time management skills and ability to deliver on both long-term project and daily tasks. • Must understand the Workplace environment and thus the requirement to be flexible to changing schedules - occasional early mornings, late nights and weekends are required. • Ability to lift at least 25 lbs. and maneuver more.

Job DescriptionSalary: $24-$25/Hr About the Role Were looking for a detail-oriented and reliable Logistics & Warehouse Operations Associate to support our shipping, receiving, inventory, and internal logistics operations. This is a hands-on role ideal for someone who enjoys staying organized, working with multiple teams, and keeping operations running smoothly. Key Responsibilities Accurately package, label, and document outgoing shipments Coordinate shipments with couriers and freight carriers (FedEx, UPS, USPS, Goldstreak, etc.) Track and maintain shipment records and delivery confirmations Receive incoming deliveries and verify shipments against purchase orders Inspect products for damage, discrepancies, or missing items Organize, store, and replenish inventory in designated locations Maintain accurate inventory records and track stock movement Perform cycle counts and assist with full inventory audits Notify appropriate teams of low inventory levels Use inventory management systems to update and report inventory data Safely operate company vehicles to transport materials between facilities or client locations Complete shipping, receiving, and inventory documentation accurately and on time Assist with data entry, reporting, and logistics-related communication Communicate effectively with vendors, carriers, and internal departments Maintain a clean, organized, and safe warehouse environment Operate forklifts and other powered industrial equipment safely Follow all safety guidelines and contribute to a safe workplace Preferred Experience (Not Required) Experience configuring and troubleshooting peripheral equipment such as: POS devices Zebra, HP, Okidata (TTY), and ATP printers OASYS time clocks Prior experience in shipping and receiving or warehouse logistics Qualifications Strong customer service skills with clear verbal and written communication Valid drivers license and reliable transportation Ability to learn new systems, processes, and technology quickly High attention to detail and strong organizational skills Ability to prioritize tasks and work independently with minimal supervision Ability to stand, bend, lift, and move throughout the workday Ability to lift up to 50 lbs Benefits Overtime opportunities Medical, dental, and vision insurance 401(k) retirement plan Paid time off (2 weeks after 90 days) Life insurance Flexible spending account (FSA) Employee assistance program Certification training materials provided Referral program

Classic Landscaping + Nursery, located in Kirkland, WA, serves the Seattle East Side with residential landscape design, construction, and maintenance. We're looking for a detail -oriented Operations and Systems Coordinator to improve our admin processes, support field and design teams, and fully implement our ERP system (Aspire). This role combines admin support and basic coordination to boost efficiency and excellence. Ideal candidate: Structured thinker with ops, systems, and coordination experience in landscaping or construction. Full -time, reports to Administrative Director. Key Responsibilities Systems Management: Roll out and optimize Aspire modules (e.g., procurement, hiring, catalogs). Manage catalog updates, ensure workflow integration, update standards/templates, train team, create SOPs, and fix issues for better efficiency. Admin and Finance: Manage invoicing, payroll reviews/validation, client resolutions, data entry, reports, and basic accounting for accuracy. Operations Coordination: Support field supervisors, coordinate design packages, review proposals/bids for accuracy using Aspire, ensure smooth team hand -offs. CRM and Leads: Handle CRM in Aspire: Review, screen, and schedule inbound leads for quick follow -up. Training and Improvements: Train/retrain team on processes/systems, spot workflow issues (e.g., approvals), add automations/checklists for better quality and speed. Operational Support: Manage HR tasks like employee onboarding/offboarding, track metrics (e.g., errors, completions) to align with OKRs and improve operations. RequirementsExperience: 3 -5 years in ops/admin/systems, preferably in landscaping/construction. Must know ERP/CRM like Aspire/QuickBooks; CRM leads and HR basics a plus. Skills: Analytical, organized, quick learner. Proficient in Microsoft Office, data/accounting. Strong communicator, independent worker. Education: Degree in Business/Ops preferred, or equivalent experience. Attributes: Detail -focused, proactive, adaptable. Multitasker. Based in Seattle area with transportation for site visits/field work (e.g., measurements, inventory). BenefitsMedical, dental and vision insurance 401k Match PTO Education reimbursement

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines' extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch. We are proud to offer highly competitive pay and a comprehensive benefits package, including: Paid vacation, sick time, and holidays 401(k) plan with company match Medical, dental, and vision insurance Short- and long-term disability plans Life and accidental death & dismemberment insurance Job referral bonus program Responsibilities The Specialist, North American Operations, is responsible for maintaining the expected service level of all EFW shipments, updating shipments with the most accurate and timely status, and ensuring the quality of service provided to EFW customers. To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties. Track, trace, and monitor Estes Forwarding shipments and update the status with complete notes. Perform clerical processes related to the Estes Forwarding business. Process routine customer information in support of transportation, billing, and/or collection efforts. Monitor the Web, fax, and voice mail for service provider updates. Maintain data for specific customers, markets, products, and/or processes as required. Assist and support coordinators, supervisors, and managers with various business needs. Communicate to Estes Forwarding Coordinator or Supervisor any issues or problems that may put a shipment in jeopardy of failure. Confirm charges from service providers as needed. Maintain familiarity with conditions that need special and accessorial charges and ensure that all costs and charges are complete and accurate. Perform miscellaneous job functions to assist with operations, sales efforts, contracts, and billing. Support and promote company core values. Regular attendance is required. Comply with company C-TPAT and TSA security procedures. Perform other duties as assigned. Qualifications The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required. SKILLS AND ABILITIES Must be able to work flexible shifts. Intermediate proficiency in Microsoft Office, internet, web-based, and job-specific software applications. Ability to plan, organize, and manage multiple projects and set priorities. Ability to develop and use collaborative relationships to accomplish work goals; develops individual relationships by listening, sharing ideas, and appreciating others' efforts. Maintain stable performance under pressure or opposition; handle stress in a manner that is acceptable to others and the organization. Use appropriate methods and a flexible interpersonal style to help build a cohesive team and facilitate the completion of team goals. Read, analyze, and interpret highly complex regulations and procedures, and respond to common inquiries or complaints. Ability to effectively present information and respond to questions from groups of customers and employees. Ability to read and interpret general business documents. Ability to write routine reports and general business correspondence. Ability to work with peers and communicate basic concepts. Ability to solve practical problems through standardized solutions that require limited judgment. Ability to follow prescribed and detailed procedures to solve routine problems. Must be eligible to work in the United States. At this time, EFW will not sponsor a new applicant for employment authorization for this position. EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status. SUPERVISION The position functions with supervision and has no direct reports. EDUCATION/EXPERIENCE Minimum of a High School Diploma (or equivalent) and 0-2 years of experience. 1-3 years of experience in the Transportation or Freight Forwarding industry preferred. However, a combination of experience and/or education will be taken into consideration. LICENSES/CERTIFICATIONS None required. TRAVEL None required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. Typically sitting at a desk or table. Intermittently sitting, standing, walking, or stooping. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. Normal office situation. EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.

**_The Department of Obstetrics and Gynecology_** **has an outstanding opportunity for a** **_Temporary_** **,** **_Full-Time_** **Facilities Operations Specialist.** This position is a critical member of the OB/GYN central administration team. The primary responsibilities include coordinating all aspects of office/lab space assigned to the department, relocations, and facilities improvement projects, including determining project scope and timelines, and contracting with internal and external vendors. This position will also serve as a primary liaison to lab managers to support overall lab facilities functioning. The Department of Obstetrics and Gynecology (OB/GYN) is involved with teaching, patient care, and research in the areas of normal and abnormal human reproduction: growth and development of the fetus, normal and complicated obstetrics, and surgical and medical diseases of the female reproductive system, including reproductive endocrinology and infertility, oncology, urogynecology, global women's health, genetics, infectious disease, psychosocial problems, preventive health care, and ethics. The Department is committed to an inclusive environment and to reducing inequities in patient care through education, research, leadership and excellence in clinical care. We strongly believe that diversity enriches training, scientific discovery, and promotes the best healthcare. The Department of Obstetrics and Gynecology occupies space in the Health Sciences Building (in the RR and BB wings) and on the South Lake Union campus. The Department has an extramurally funded research enterprise in the School of Medicine that is housed in UW owned/operated space. Under the direction of the Associate Director of Administrative Operations with matrixed reporting to the Associate Director of Research Operations, this position will be expected to coordinate all facilities operations for the department, serve as the primary liaison between faculty, staff, and facilities services, and ensure compliance with safety and regulatory requirements. The Facilities Operations Specialist exercises discretion and independent judgment, analysis, and decision-making in executing functions and is expected to understand, interpret, and apply appropriate policy, procedure, and regulations. The position has wide-reaching impact for the Department and UW to the public, Department faculty, staff, students, outside institutions, professional organizations, etc. and has substantial responsibility for the success of both the Department's strategic plan and its faculty. **Responsibilities:** Asset and Equipment Management (25%): + Maintain inventory of all departmental assets (computing, technology, telecommunications equipment, laboratory equipment, and keys); conduct related purchasing and participate in onboarding and offboarding processes in coordination with Finance and HR staff + Perform annual equipment inventories with lab staff, provide insurance estimates, organize surplusage, and maintain an overall proactive approach to resource allocation and conservation. + Maintain proactive approach to resource allocation and conservation; serve as resource for service contracts + Coordinate equipment receipt, redistribution/relocation with lab managers per UW and department policy Safety, Security, and Compliance Management (25%): + Liaise with central facilities services to ensure compliance with all safety, security, and Environmental Health & Safety (EH&S) regulations which govern the operation of research labs and offices. Identify and disseminate the related policies and protocols that staff and faculty working in research labs and offices need to be aware of. + Serve as primary department liaison with EH&S; serve as Chair delegate on department laboratory safety dashboard. + Identify laboratory and workplace hazards to ensure associated required safety classes are completed by applicable personnel (Biosafety Level 2+ issues, radiation training, and hazardous chemical training). + Develop and implement the Department's evacuation and emergency plans, serve as evacuation steward for the BB and RR wings in the Health Sciences Building + Manage the BB and RR-wing security needs in accordance with university policy for the Department including access and ID card issues + Ensure space configuration implementation is compliant with regulatory agencies and university requirements + Manage all department space data in FM Systems; coordinate with Associate Director of Research and Grant Managers to ensure grants are correctly coded to research spaces. Facilities Project Coordination and Space Management (20%): + Serve as department liaison in coordinating all projects involving alterations to space, construction, renovations, maintenance, and repairs. This includes coordinating planning timelines, potential impacts, cost estimates, and work orders in collaboration with service providers administrative leadership. + Facilitate discussion regarding space allocations with the Department's administrative leadership and develop space optimization plans + Support facility budget planning by preparing proposals, tracking expenses, and recommending purchasing decisions to administrative leadership for approval + Primary point of contact in the department for UW Facilities Services tradespeople and external service providers + Coordinate all facilities and IT related purchasing of equipment and supplies to include liaising with DOM IT shared service partners. Lab Support and Operations (20%): + Serve as main departmental point person to lab managers regarding any facilities and equipment related concerns/projects + Regular work order submissions and follow-ups; coordinate receipt of new equipment, equipment re-distribution/relocation, coordinate with UW and external contractors for lab space modifications + Support lab start-ups, close-outs, and annual inspection processes + Facilitate regular meetings with lab managers on safety, security, and facilities related requests and topics General Operational Support (10%) + Distribute mail to the appropriate staff and faculty members within each unit and update mail management system continually + Assist with general office operations including phones, parking, and common equipment + Manage the laundry service to ensure clean lab coats for faculty and staff + Serve as facilities support for department meetings and activities requiring multiple staff people Contributions and Other Duties: + Participate in fostering a collaborative environment with diversity as a core value + The incumbent is expected to continue to grow their own skill set necessary in their position, contribute to a team atmosphere in working with internal/external customers, and provide thoughtful suggestions for continued improvement in work processes. **Minimum Requirements:** + Bachelor's degree in business administration or related field and three years of related work experience OR Equivalent combination of education/experience. **Desired Qualifications:** + Experience within administration including facilities management and planning and building maintenance oversight + Experience managing compliance reporting, safety training, complex moves and renovations, and managing hazardous chemicals + Experience in customer service + Proficiency with Microsoft 365 platform. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $69,996.00 annual **Pay Range Maximum:** $80,000.04 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

SUMMARY: The Program Administrator is responsible for assisting the College Success Foundation (CSF) Director in performing critical regional functions related to data collection and analysis, system administration, event planning, project and program coordination and delivery, and high level administrative support. This is a temporary position from September, 2021 to June 30, 2023 PRIMARY DUTIES AND RESPONSIBILITIES: Provide a wide range of administrative support for regional location(s) to include, but not limited to the preparations of business correspondence, invoices, process expenses, scheduling and travel arrangements and reception duties. Co-facilitate meetings and presentations as assigned. Provide administrative and logistical support for conferences, workshops and other student or partner events. Responsible for ensuring invoices and expense reports are properly coded and paid in a timely fashion. Keeps Director(s) promptly and fully informed of all problems or unusual matter of significance and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken. May be required to facilitate programming at new sites to meet the demands of business. Ensure proactive communication with team members in order to quickly resolve student or partner issues. Support student or partner events, orientations or workshops as needed. Serve as point-of-contact between R & E and IT to develop and implement effective data collection & reporting processes. Support administration of systems required to efficiently track, monitor student and partner data. Support data collection efforts as needed; manage data quality efforts. Provide input to evaluation plan, processes and tools. Stay up to date and knowledgeable on systems and processes required to implement Pre College curriculum; assist with documentation of systems and processes. Coordinate or support other data-related projects as assigned. Communicate system or process changes to CSF staff and AmeriCorps Members. Ensure program paperwork and data is reported accurately and timely in accordance with CSF policy. Support development of required proposals or reports. Performs other duties as assigned.

Type: Non-Exempt Work Schedule: Full Time Compensation: $47.51- $47.51 (hourly)+ plus benefits HMG is seeking an experienced VTE/Crane System Coordinator. The Vertical Transport Equipment (VTE)/Crane System Coordinator is responsible for overseeing the safe and efficient operation of various types of lifting and transport equipment, such as cranes, elevators, and other lifting devices within the contract. Typical duties include but are not limited to: Develops lift plans and crane lift studies, coordinating with project managers, engineers, and other stakeholders to determine crane requirements, schedules, and placements. Schedules for crane usage and operator deployments. Coordinates with logistics teams for cargo placement and movement. Ensures adherence to all safety regulations, industry standards, and manufacturer guidelines for crane operation and maintenance. Conducts pre-operational inspections and regular checks for equipment safety and functionality. Identifies potential risks and implementing preventive measures to ensure the safety of all workers and equipment on the job site. Oversees routine maintenance and inspections, ensuring cranes are in optimal working condition. Maintains records of crane operations, safety checks, maintenance schedules, and incident reports. Troubleshoots operational issues and identifying and resolving minor problems to minimize downtime and maintain productivity. Qualifications: High School Diploma/GED is required. A minimum of 5 years in crane operating is required. A combination of previous experience and education will be considered. Valid crane operator certification and relevant licenses Must be able to obtain and maintain all applicable security clearances. Physical Requirements: Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance. The physical demands of this position may be reasonably accommodated for individuals with disabilities to perform the essential functions on a case-by-case basis. Must be able to lift and/or move up to 75 pounds. May be required to reach, kneel, walk, stand, and use repetitive motion for several hours at a time based on position duties. Work may require repetitive motion, reaching, lifting, kneeling, and walking. Standing or sitting for several hours at a time, climbing in and out of a vehicle, and up and down stairs may also be required. Must have the perseverance to work effectively under pressure for extended periods of time. Requirements: A valid state driver's license is required with the ability to obtain and maintain coverage by Tessera's insurance. Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: **************************** Must be able to obtain and maintain applicable security clearances and installation access. A background check and E-Verify will be conducted for this position. *** Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: **************************** Per our government contract, 2.7.2.6, “No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of U.S. citizenship is furnished.” To Apply: Visit our website at *************** to complete an application. Current Employees: need to log into their Workday to apply through the Jobs Hub . Please reach out to your Recruiter if you need assistance. Tessera is a national non-profit, government contractor that is dedicated to “Creating Opportunities for People with Disabilities” through hiring and supporting individuals with disabilities and veterans with disabilities. We take pride in our mission-focused culture, our Core Values, Diversity, Partnership, Commitment, Integrity, and Quality, and our dedication to providing a safe and respectful work environment to our employees. Individuals with disabilities are encouraged to apply. Tessera is here to help you with the recruitment process. If you require an accommodation or support, please contact us at ************** ext. 349, or email **********************. Tessera is an Equal Opportunity Employer - Women/Minority/Veteran/Disabled - Tessera participates in E-Verify

Benefits: U.S.-based employees have access to medical, dental, and vision insurance, a 401(k) plan and company contribution, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others. U.S.-based employees also receive, per calendar year, up to 6 scheduled paid holidays. Additionally, eligible hourly/non-exempt and exempt employees accrue up to 112 hours of PTO based on years of service and may annually take up to 8 hours of paid volunteer time. Additional paid sick leave is also provided if required by state or local law. Summary of Position: The Logistics Coordinator II is responsible for ensuring that all product is delivered per the client's guidelines while operating within Denali processes and procedures. The Logistics Coordinator II provides client support on behalf of multiple Denali resources (i.e. Project Managers, Service Engagement Managers, and Service Delivery Managers). They will assist with the movement and tracking of client orders as they move through the delivery cycle, from pre-planning to project wrap-up. The Logistics Coordinator II position will also create, update, and document processes and procedures as needed. Essential Functions: * Be responsible for ensuring that all parts of every project that involves services logistic services are successful * Assist with the movement and tracking of client orders as they move through the delivery cycle - from pre-planning to project wrap-up * Create, update, and document processes and procedures as needed * Interact with all aspects of our organization. Coordination of: * Communication * Customer Satisfaction * Project Coordination * Develop an understanding of customers' needs and take actions to ensure that such needs are met * Report project plans, progress, and results * Coordinate transportation providers to ensure prompt and proper movement of shipments * Respond to customer inquiries and refer clients to the proper channels * Review purchase orders and shipping documents to ensure accuracy * Make special shipping arrangements as necessary * Track and fix shipping errors * Prepare bills and invoices * Ensure that the quality of all services provided meets the required standards * Maintain logs and records of warehouse stock and executed orders Competencies: * Ensures Accountability * Tech Savvy * Communicates Effectively * Values Differences * Customer Focus * Resourcefulness * Drives Results * Plans and Prioritizes * Decision Quality * Self-Development Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical/Mental Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position 75% of the time. The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine, and printer. Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs. Required Education and Experience: * High School Diploma or equivalent required * 3-5 Years of Experience Qualifications: * 3-5 years of experience in Logistics * 3-5 years of experience working in Value Added Reseller or Warehousing environments * Excellent communication skills with the ability to communicate effectively across technical and business-focused audiences * Ability to mitigate project roadblocks for delivery requests that are received outside of the standard process * Ability to understand the logistical aspects of product life cycles, including coordination * Excellent multi-tasking skills (this is a very fast-paced environment) * Positive, outgoing customer focused with excellent customer service skills * Comfortable and willing to work in a constantly changing environment, and able to work with minimal direction * Strong administrative abilities * Comfortable and familiar with Microsoft Office (Word, Excel, Outlook, etc.) * Able to communicate with people at all levels of organizations, and with many different personalities * Knowledge of IT terminology is a plus AAP/EEO Statement: 3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status, or any other category that is protected by applicable law. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom's areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System) Job Description Project Coordinator On behalf of our client, Procom Services is searching for a Project Coordinator for a contract opportunity in Bellevue, WA. Project Coordinator Job Details Ensure project configuration management of all documentation is maintained Ensure project planning and control disciplines are followed Assist the project team in the creation of the project schedules and keep the schedules updated based on regular meetings with project managers Maintain project documentation following organization procedures (Data Management, Configuration Management, Change Management) Assist the project managers in identifying, analyzing and coordinating modifications to project deliverables Produce copies of project documentation as needed. Ensure closure criteria for project and project management deliverables are met Schedule Development & Maintenance Resource Allocation & Forecasting> Schedule Risk Analysis & Mitigation Project Visibility and Metrics Project Coordinator Mandatory Skills At least 7 years experience in scheduling complex projects in MS Project At least 3 years experience in scheduling integrated IT programs that consist of multiple projects Experience in maintain project visibility and metrics reports and presenting them to management Experience in coaching project managers on the MS Project tool Project and/or Program Management Best Practices Proficient with Microsoft Office 2010 Proactive Project Leadership & Consulting Effective and Timely Communications Excellent detail orientation Project Coordinator Start Date ASAP Project Coordinator Assignment Length 12+ months Additional Information All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role Project Coordinator If you enjoy working with a great group of professionals, thrive in a fast-paced environment, and are detail-oriented with strong organizational skills, then we have a role for you! InfraSource is looking for a Project Coordinator to join our team in Sumner, WA. The Project Coordinator supports project teams by managing schedules, facilitating internal and cross-functional communication with sister companies, and ensuring accuracy and organization across all project activities. This role is ideal for someone with experience in the construction industry who enjoys working collaboratively and keeping projects moving forward. The pay for this role is $30-$38/hr based on experience What You'll Do Scheduling & Coordination · Develop, update, and manage project schedules to support timely completion. · Coordinate daily and weekly work schedules and communicate updates to internal teams. · Track project timelines and deliverables to ensure deadlines are met. Communication & Collaboration · Serve as a central point of contact between internal departments, project managers, and sister companies. · Facilitate pre-construction planning and coordination meetings. · Support cross-functional communication to maintain alignment and resolve issues quickly. Organization & Documentation · Maintain accurate project records, reports, and documentation. · Assist with permitting processes, outage notifications, and project close-out documentation. · Review and prepare work orders, ensuring accuracy and readiness for construction. Quality & Attention to Detail · Support project managers with quality control reviews of work orders. · Monitor compliance with client requirements, municipal permits, and safety standards. · Ensure restoration and reporting requirements are met in line with regulations. What You'll Bring · Associate's degree or 2+ years of relevant office/project coordination experience (construction industry preferred). · Strong organizational skills with attention to detail and the ability to manage multiple priorities. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Excellent written and verbal communication skills with the ability to work across teams. · Valid driver's license and safe driving record. What You'll Get Benefits: · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance Compensation Range The anticipated compensation for this position is USD $30.00/Hr. - USD $38.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

at FloForm Countertops With 16 branches and 5 manufacturing facilities located in the Pacific Northwest and Western Canada, FLOFORM Countertops manufactures, sells and installs over 20,000 premium surface countertops a year. Established in 1961, FLOFORM is proud to be one of the Best Managed Companies in North America. Required immediately, our Kent Branch is seeking a full time Project Coordinator! POSITION SUMMARY: The Project Coordinator is responsible for completing estimates for customers for potential products or services. Responds to general inquiries, processes orders, and promotes additional sales. Provides a positive customer experience by qualifying, educating and selling the customer our products lines QUALIFICATIONS: High School Diploma with 2 years customer service experience with experience in similar industry A background in interior design considered an asset 1-2 years estimating blue print, and completing measurements Basic computer skills with experience using Microsoft Office products and ability to learn other software programs Valid driver's license and a clear criminal record check Strong organizational skills, with attention to detail Ability to handle challenging situations with diplomacy and respect Effective verbal communication skills Basic mathematical skills Ability to solve problems as they arise DUTIES & RESPONSIBILITIES: Estimating Blueprints and completing measurements for clients Maintains a current price list and informs customer of unit prices, shipping date, anticipated delays, and any additional information needed by customer Assists customers in person, by email or on the telephone Processes orders and accepts payment from customers made over the telephone or in person Inputs orders/quotes into the computer system and confirms availability of product Responds to customer inquiries and coordinating activities with other departments as necessary; escalates complaints to supervisor as required. Assists customer in the selection of product Maintains customer service records Establishes proactive communication with customers to ensure understanding of product ordered Handles quality and service issues to develop/maintain customer loyalty Ensures orders are priced accurately and invoices are issued promptly Resolves pricing/invoicing/credit/payment/shipping discrepancies for customer with the appropriate department(s) Keeps the showroom clean and sets up displays as needed Other duties as assigned FLOFORM is proud to offer the successful Candidate: A highly competitive wage $19hr - $23hr D.O.E. Medical/RX/Dental/Vision benefits Company paid Life/ADD insurance Company paid EAP plan Medical and Dependent FSA plan Opportunity to participate in the company 401k plan FLOFORM Countertops offers a positive and fun working environment that rewards those who share in our mission: “To consistently provide our customers the best countertop purchasing experience available.” Should this opportunity be of interest to you, contact us today!!! submit a resume/application. We look forward to meeting you!

The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

**The Rehabilitation Medicine has an outstanding opportunity for a Program Operations Specialist to join their team.** Under the general supervision of the Department Assistant Director for Human Resources & Operations, with daily direction from the Chair, and the Vice Chair for Finance & Administration, this position will manage a portfolio of faculty-led programs that includes operational support and development of the new department-wide Strategic Planning Initiative for Research. The position involves extensive work at the highest levels of department leadership and coordination with external consultants. Duties are primarily focused on faculty-led initiative and project operations, management, and outreach. The position also provides confidential administrative support for the Chair, the Vice Chair for Finance & Administration, and the Vice Chair for Research, and may also provide discrete support to other Vice Chairs. It is characterized by primarily autonomous work with the requirement to exercise executive level judgement in conduct of business for the Chair, Vice Chairs for Finance & Administration and Research and Assistant Director for HR & Operations, as well as for trouble-shooting issues that arise related to the programs managed by this position. A significant knowledge of various UW systems is required. This position is integral to the smooth operation of programs and administrative activities by and for the department's entire executive leadership team. As the primary front-line contact for the Chair and Vice Chairs, this position requires a strong professional who can partner with the individuals supported to ensure their focus can remain on the strategic, research, and patient-facing work that moves the department forward. **DUTIES AND RESPONSIBILITIES** **_Strategic Initiatives Programs (60%)_** + Support the Chair, Vice Chairs and investigative team members in the development and facilitation of all strategic and programmatic meetings and events. + Manage administrative aspects of the development, launch, and early-days enactment of the Department of Rehabilitation's new research and clinical affairs strategic planning processes and initiatives. + Be or become knowledgeable of the Department's research, academic, and clinical programs, priorities, and interdependencies. + Develop materials and manage logistical arrangements pertinent to meetings and larger-scale retreats. + Staff various executive-level meetings and retreats, complete independent follow-u[ on initiatives resulting from meetings. + Track progress of initiatives, prepare presentation content for Vice Chairs on research and clinical trends, collaborate with Vice Chairs and tactical teams to develop and prepare briefing documents and progress reports. + Manage execution of the outreach strategy: create internal and external communications instruments (website, newsletter, intranet); serve as primary content writer and editor; manage communications dockets and updates. + Interpret and articulate the strategic planning initiatives' vision and priorities to faculty and staff in person, writing and telephone. + Manage and oversee special projects as directed through the development of the strategic planning initiatives and efforts of the Vice Chairs on an ongoing basis by planning, implementing and monitoring the success of each project and how it contributes to the strategic plan by tracking project-based information and statistics. Projects may involve investigation, analysis, and synthesis of internal and external data or policies, operational processes, research requirements, etc. + Independently write, design and update surveys using Microsoft Office Suite tools, internet web tools and other programs. Analyze and organize survey data for reporting. + Collaborate with the Vice Chair for Finance & Administration and the assistant Director for HR & Operations in identifying, developing, and deploying new department-ops improvement projects around onboarding/exiting and general operations management and/or in general support of members of the executive administrator's portfolio. + May manage administrative aspects of a small portfolio of faculty-led program development, including but not limited to proposal review, program marketing and outreach, evaluation, etc. **_Department Operations (30%)_** + Provide confidential administrative support to the Chair, Vice Chairs, and Assistant Director of HR & Operations, including managing calendars, processing reimbursements, preparation of correspondence and documents, and other duties as assigned. + Collaborate with the Vice Chair for Finance & Administration and the Assistant Director for HR & Operations in the development of new operations policy and procedures documents; participate in implementing new policies and procedures. + Collaborate with the Assistant Director for HR & Operations in the development of project-specific communications and promotional materials including brochures, posters, flyers, presentations, and web pages. + Manage Chair's Office annual special events: Continuing Medical Education (CME)-accredited Review Course in Physical Medicine & Rehabilitation, Justus F. Lehmann Symposium. **_Other Duties as Assigned (10%)_** **MINIMUM REQUIREMENTS** + Bachelor's Degree in English, Communications, Business, Political Science, Comparative History of Ideas ( CHID), Higher Education Administration + 2 or more years of experience in project management and executive level administrative support within a research academic hospital and higher education setting _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **DESIRED QUALIFICATIONS** + 4-6 years of experience in project management and executive level administrative support within a research academic hospital and higher education setting + 2 years of proven experience in executive-level administrative support + Project Manager Professional (PMP) Certification **Compensation, Benefits and Position Details** **Pay Range Minimum:** $62,112.00 annual **Pay Range Maximum:** $72,000.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Department of Medicine Division** **Metabolism, Endocrinology and Nutrition has an outstanding opportunity for a Program Operations Specialist to join their team.** **Position Purpose:** This position will work with the Program Manager to oversee labor analysis and the overall financial operation of the Diabetes Research Center (DRC) as well as basic research grants ensuring compliance with complex Federal, State and University requirements. The Diabetes Research Center (DRC) is one of 17 DRCs sponsored by the National Institutes of Health (NIH) to promote basic, translational, and clinical research on diabetes and related metabolic disorders. To accomplish this goal, the Center is organized around four biomedical research cores and an Administrative Core that also administers the Enrichment Program and the Pilot and Feasibility Program (P&F). This position will be responsible for coordination of the Enrichment Program and the Pilot and Feasibility Program, including the overall financial operation ensuring compliance with complex Federal, State and University requirements. This position reports to the program manager and works closely with, faculty and staff in the DRC, Diabetes Program Project Grant (DPPG), UW Medicine Diabetes Institute, Nutrition and Obesity Research Center (NORC), the division, the Department of Medicine, School of Medicine and affiliate institutions in an effort to build and maintain effective working relationships and research processes that are vital to our mission. This position will also be responsible for providing programmatic support for the DPPG and the UWMDI, located at South Lake Union that brings together a large number of investigators, studying various aspects of the basic science of diabetes and obesity. **Position Complexities:** The role of the Program Operations Specialist (POS) is to work with the Program Managers for the DRC, DPPG, UWMDI and NORC to ensure Programmatic success. As such, s/he exercises substantial responsibility and utilizes specialized knowledge of the research, education and program objectives ensuring strategic goals and extramurally funded award aims are met. Must work independently, take initiative, prioritize matters, and accomplish a broad spectrum and volume of work **Position Dimensions and Impact to the University:** Ensures operations meet program objectives of promoting and developing research in the field of diabetes and its complications. **DUTIES AND RESPONSIBILITIES** **_65% Research Administration_** + This position acts as programmatic support for the NIH-funded P30 Diabetes Research Center (DRC). This position works with the DRC Program Manager and the Program PI on overall programmatic direction, evaluation of scientific progress, facilitation of interactions among investigators, and administrative and fiscal support to the Program as a whole and individual Project Leaders and Core Leaders. + Contributes to the overall program direction for the research and educational objectives by working with Investigators to direct operations ensuring strategic goals and extramurally funded awarded aims are met. + Responsible for determining and advising Investigators on the viability of proposed resource allocation to ensure lack of conflict between funding sources and viability of adequate effort and resource commitments. + Support Works with the Program Manager to prepare grant proposals and contracts. Responsible for preparing monthly budget reports and working with Investigators and Division staff to ensure compliance with proposal activities. Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. **_Post award budget management/compliance activities will include but are not limited to:_** + Ensure budgets are monitored and investigators are provided with customized, detailed monthly financial reports. Work with the DRC manager to provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs/expenditures and communicating status and progress directly with Principal Investigators. Review payroll certifications and ECCs for compliance and accuracy; distribute and maintain materials according to records retention schedules. Troubleshoot and prepare expense transfers, as necessary. Obtain advance budget numbers and process no-cost extensions. Purchasing processing and coordination including the use of Workday, ProCards, and Departmental CTA. **_20% Programmatic Support for DRC, DPPG, UWMDI, and NORC_** + Responsible for the day-to-day programmatic coordination of a NIH-funded Center Grant (DRC). + Serves as liaison between Center Director, Co-Director, and DRC project/core leaders. + Responsible for coordinating speakers and other visitors for the Diabetes Institute, DRC and the Diabetes and Metabolism Seminar Series which features lectures from nationally recognized experts from across the country and is sponsored jointly by the UWMDI, DRC, and NORC. + Responsible for coordinating the joint Pilot and Feasibility (P&F) award program with the UWMDI and NORC. Includes drafting application materials, reviewing applications for completeness, securing reviewers, and coordinating review meeting. + Program support for the Diabetes Program Project Grant (DPPG) encompasses coordinating logistics for the program's external advisory board members and other distinguished guests invited by the program director. This role involves managing all facets of planning and executing annual meetings, including reserving meeting spaces, processing honorariums and travel reimbursements, and coordinating semi-monthly email communications with project members to ensure effective collaboration and seamless operations. **_5% Compliance and Risk Management_** + Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH. + Interpret, monitor, analyze and implement federal, state, institutional and industry laws and policies as they apply to administrative and research operations. Integrate knowledge of compliance policies into operations, communicate necessary procedural or policy changes, and under the direction of the Institute and Division Leadership, guide full implementation of applicable policies. + Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise. **_5% Personnel Administration_** + Work with Program managers and Principal Investigators to oversee management of personnel, such as redistribution of grant effort. Oversee funding support for personnel and recommend appropriate funding strategies. **_5% Other_** + Work with managers to ensure the management of physical operations. In conjunction with the Directors and division staff, assist with assignment of space, coordinate with IT services personnel and ensure appropriate backup and maintenance policies and support. Assist in providing site-based management of equipment inventory. Attend appropriate building committee meetings, disseminate information and recommend improvements to space and facilities. Other duties and assignments as assigned and needed. **MINIMUM REQUIREMENTS** + Bachelor's degree in business administration or related field and one year related work experience. _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **ADDITIONAL REQUIREMENTS** + Excellent organization skills with strong attention to detail, strong problem solving skills, resourcefulness and flexibility to adjust to dynamic work situations + Demonstrated ability to prioritize competing demands to successfully meet multiple deadlines and project milestones, strong follow through + Advanced skills and work experience, particularly with Excel but also with Microsoft Word powerpoint + Excellent written, verbal and interpersonal communication skills + Customer service orientation; initiative and responsiveness + Self Starter with the ability to work independently, exercise good judgement and make decisions when necessary + Strong collaborative and leadership skills; team orientation, consultative by nature + Aptitude for learning new skills to support changing needs + Willingness and ability to learn new systems and to implement new processes in response to changes **DESIRED QUALIFICATIONS** + Experience in the preparation of grant proposals and eGC1s + Management of federal grants and contracts + Experience with UW Purchasing, Payroll, WorkDay and Travel systems + Demonstrated ability to work well under pressure \#UWDeptMedicineJobs **Compensation, Benefits and Position Details** **Pay Range Minimum:** $54,204.00 annual **Pay Range Maximum:** $66,000.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.