Operations coordinator jobs in Tamarac, FL - 694 jobs

Schedule: Full-Time | Monday-Friday We're looking for an organized and service-oriented Administrative Operations Coordinator to support a department in a corporate, healthcare-style environment. This role focuses on day-to-day administrative support, customer service, and keeping office operations running smoothly. What You'll Do Provide administrative and operational support to the department Act as the first point of contact for phone calls and general inquiries Deliver professional, compassionate customer service and resolve issues promptly Maintain databases, records, and documentation with accuracy Handle daily office tasks and ensure the department stays organized Support overall workflow and help the team operate efficiently What We're Looking For 2+ years of experience in an administrative, office support, or coordinator role Strong customer service and communication skills Highly organized with strong attention to detail Professional and comfortable handling confidential information Quick learner who adapts easily to new systems and processes Technical Skills Proficiency in Microsoft Word, Excel, and PowerPoint Comfortable using internet-based tools and internal systems Ability to operate office equipment (printers, scanners, copiers) Ideal Background Administrative Assistant Office Coordinator Operations Coordinator Ideal Candidate Traits Service-oriented, patient, and dependable Comfortable working in a structured, professional environment Reliable team player who takes ownership of their work

Job Title: Service Operations Administrator Schedule: Monday to Friday, 7:00 AM - 3:30 PM, with occasional weekend assignments Pay Rate: Up to $25/hour, based on experience Job Summary: Join a fast-paced manufacturing team as a Service Administrator, managing service coordination, client communication, and parts logistics. You'll ensure accurate documentation, support the service manager, and help deliver exceptional customer experiences in a dynamic, hands-on environment. Key Responsibilities: Act as main contact for client service needs and updates Schedule appointments, process work orders, and manage records Collaborate with parts team to ensure inventory availability Handle calls, reports, and administrative tasks Support compliance with safety and industry standards Qualifications: 2+ years in service admin or related role (marine/auto/luxury preferred) Proficient in MS Office and CRM/ERP tools Strong communication and organizational skills Bilingual (English/Spanish) preferred Able to lift 25 lbs; high school diploma or equivalent At ttg, "We believe in making a difference One Person at a Time," ttg OPT.

Join a growing environmental services firm with offices across the U.S., known for hands-on leadership, supportive teams, and career growth. As a Sales Coordinator, you'll support outside sales reps nationwide, playing a critical role in new business efforts. This position is newly available due to internal growth! Our client has a fantastic culture, with fun team-building activities and office socials. If you thrive in a collaborative, fast-paced environment, enjoy supporting a relationship-driven sales team, and are looking to grow your career, this could be the perfect opportunity - with competitive base salary, bonus, and monthly commissions! What You'll Do: Review and interpret contracts to identify key terms, conditions, and obligations. Support contract and pricing negotiations by gathering relevant data, preparing documentation, and assisting in communications between clients and internal stakeholders. Ensure all agreements and proposals align with company policies and objectives. Maintain organized, accessible records of all sales activities and transactions. Coordinate the sales process and ensure smooth handoffs between departments. Provide dependable administrative support to the sales team, ensuring deadlines and deliverables are met. Manage multiple priorities with strong time management and attention to detail. Perform additional structured, process-oriented tasks as needed to support the sales organization. Qualifications: Strong attention to detail and ability to follow processes accurately. Excellent written and verbal communication skills to facilitate clear, professional, and persuasive interactions. Demonstrated negotiation skills, with the ability to support and participate in contract discussions effectively. Knowledge of sales tools such as HubSpot, Salesforce, ZoomInfo, etc. Proven ability to collaborate and work well within a team environment. Comfortable with structured tasks and established workflows. Proficiency in Microsoft Office and other general administrative tools. Prior experience in sales coordination, contract analysis, or administrative support within a sales environment is preferred.

Support the operational and financial side of our luxury retail business. This role is critical to ensuring accurate inventory management, smooth merchandising operations, and reliable accounting support behind the scenes. Inventory management Maintain accurate inventory records for jewelry, watches, and merchandise Track incoming and outgoing inventory, transfers, repairs, and special orders Perform regular inventory counts and reconcile discrepancies Coordinate with vendors, sales staff, and management on inventory needs Merchandising support Assist with merchandising coordination, pricing updates, and product organization Maintain product data including descriptions, SKUs, pricing, and cost details Support new product launches and seasonal merchandising initiatives Accounting & administrative support Assist with accounts payable and receivable processing Reconcile invoices, vendor statements, and purchase orders Support daily sales reconciliation and reporting Maintain organized financial and operational records Assist with month-end reporting and basic bookkeeping tasks General back office operations Support internal controls and operational procedures Communicate with vendors, repair partners, and internal teams Handle administrative tasks as needed to support store operations Qualifications 2+ years of experience in back office, inventory, accounting, or operations support Retail experience preferred; jewelry or luxury goods experience a plus Strong attention to detail and organizational skills Comfortable working with inventory systems, POS software, and Excel Basic accounting knowledge (AP/AR, reconciliations, reporting) Ability to manage multiple priorities in a fast-paced retail environment What we offer A stable, long-term opportunity with a respected jewelry retailer Collaborative and professional work environment Exposure to luxury products and end-to-end retail operations Competitive compensation based on experience

SDS RX Logistics Coordinator (US) Logistics Coordinator, Coordinator, Logistics, Transportation

Company: TransCargo Solutions Type: Full-time TransCargo Solutions is a third-party logistics (3PL) provider specializing in transportation and warehousing solutions for renewable energy, industrial, and project cargo clients across the United States. We work closely with EPCs, developers, OEMs, and manufacturers, providing reliable inland transportation, drayage, transloading, and storage services nationwide. We are expanding our operations team and are looking for a Carrier Pricing & Capacity Specialist to strengthen our carrier network and support day-to-day transportation execution. Role Overview This is an operations-focused role with strong pricing and carrier-management responsibility. You will be responsible for sourcing capacity, pricing lanes, booking loads, and developing long-term relationships with partner carriers to support ongoing and project-based freight. This is not a cold sales role, it is a hands-on position working closely with operations, account management, and customers to ensure competitive pricing and reliable execution. Key Responsibilities Source and book truckload capacity using DAT, Truckstop, and other load boards Price lanes using DAT RateView, market analytics, and historical data Negotiate rates and terms with partner carriers Build and maintain long-term carrier relationships Support daily load coverage and execution for dry van, flatbed, stepdeck, and specialized freight Monitor market trends to adjust pricing strategies accordingly Coordinate closely with the operations and customer-facing teams Ensure carrier compliance (insurance, onboarding documents, performance tracking) Support project-based and high-volume transportation opportunities Requirements 1-2 years of experience in carrier sales, dispatch, or transportation operations Strong knowledge of DAT load boards, lane pricing, and market analytics Experience negotiating with trucking companies and owner-operators Understanding of U.S. truckload market dynamics Highly organized, detail-oriented, and execution-driven Comfortable working in a fast-paced logistics environment Strong communication skills (English required, Spanish a plus) What We Offer Competitive base salary + performance incentives Growth opportunity within a specialized and fast-growing 3PL Exposure to renewable energy and industrial logistics projects Collaborative team environment with real operational responsibility Long-term career path in operations, pricing, or account management

NationsBenefits is recognized as one of the fastest growing companies in America and a Healthcare Fintech provider of supplemental benefits, flex cards, and member engagement solutions. We partner with managed care organizations to provide innovative healthcare solutions that drive growth, improve outcomes, reduce costs, and bring value to their members. Through our comprehensive suite of innovative supplemental benefits, fintech payment platforms, and member engagement solutions, we help health plans deliver high-quality benefits to their members that address the social determinants of health and improve member health outcomes and satisfaction. Our compliance-focused infrastructure, proprietary technology systems, and premier service delivery model allow our health plan partners to deliver high-quality, value-based care to millions of members. We offer a fulfilling work environment that attracts top talent and encourages all associates to contribute to delivering premier service to internal and external customers alike. Our goal is to transform the healthcare industry for the better! We provide career advancement opportunities from within the organization across multiple locations in the US, South America, and India. Position Summary: We are seeking a detail-oriented and analytical Fraud Analyst to join our fraud management team. This role is responsible for detecting, investigating, and preventing fraudulent activity across customer accounts, transactions, and access points. The ideal candidate will have a strong understanding of fraud patterns, data analysis, and risk mitigation strategies. ________________________________________ Key Responsibilities: • Monitor real-time transactions and account activity for suspicious behavior. • Analyze fraud alerts and escalate cases based on severity and risk. • Investigate potential fraud cases including account takeover, synthetic identities, and transaction anomalies. • Collaborate with customer service, compliance, and technology teams to resolve fraud incidents. • Maintain and enhance fraud detection rules, scoring models, and dashboards. • Document findings and contribute to fraud reporting and trend analysis. • Support onboarding of new clients by assessing fraud risk and recommending controls. • Participate in the development of fraud playbooks and escalation protocols. ________________________________________ Qualifications: • Bachelor's degree in Criminal Justice, Finance, Data Analytics, or related field. • 2+ years of experience in fraud detection, investigation, or risk analysis. • Familiarity with fraud detection tools, machine learning models, and case management systems. • Strong analytical and problem-solving skills. • Excellent communication and documentation abilities. • Experience with SQL, Excel, or data visualization tools is a plus. ________________________________________ Preferred Skills: • Knowledge of e-commerce, financial services, or digital identity verification. • Experience with synthetic identity detection and account takeover prevention. • Understanding of velocity limits, IP monitoring, and behavioral analytics.

Employment Type: Full-time Salary: $38,000 - $45,000 About Us Effy Jewelry is a renowned, family-owned fine jewelry brand with over four decades of experience in luxury retail. Known for our craftsmanship, innovation, and attention to detail, our collections are available in more than 150 land and cruise-based boutiques worldwide. Beyond fine jewelry, we also operate HF Duty Free Team, a dedicated division specializing in multiple product categories within the Duty Free and Travel Retail sector. Our Doral, FL warehouse plays a vital role in ensuring the smooth flow of operations, from inventory control to order fulfillment, supporting our commitment to excellence at every stage of the business. As part of our team, you will join a group of professionals who value precision, safety, and collaboration. We take pride not only in the jewelry we create, but also in the people who help bring it to our customers. Job Summary We are looking for a dependable and skilled Warehouse Operations Specialist to join our team in Doral, FL. In this role, you will manage end-to-end warehouse operations, ensuring efficiency, accuracy, and safety in all aspects of inventory control, order fulfillment, forklift operations, and system updates. The ideal candidate is hands-on, experienced with warehouse management systems like Magaya, highly organized, and committed to maintaining operational excellence. You will play a critical role in supporting our team and ensuring that our products move smoothly from the warehouse to our customers. This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week. Candidates must be Miami-based. Key Responsibilities: Perform daily order picking, packing, and outbound shipment coordination. Receive and allocate inbound shipments, ensuring accurate placement and tracking. Operate within the Magaya (or similar WMS) system to maintain real-time inventory updates. Re-palletize, shrink-wrap, and prepare cargo for outbound logistics. Organize and map merchandise within the warehouse for efficient retrieval and storage. Conduct regular inventory audits and reconcile any discrepancies. Operate forklifts to load/unload cargo and safely move materials throughout the facility. Maintain a clean, organized, and safe warehouse environment. Perform equipment checks and adhere to all warehouse safety protocols. Collaborate with warehouse and logistics teams to support workflow and efficiency. Qualifications: Proven experience in warehouse operations, inventory management, and forklift operation. Valid forklift certification required. Proficiency with WMS systems (Magaya preferred). Strong attention to detail, organization, and communication skills. Physical ability to lift, move, and re-pack merchandise as needed. Reliability, initiative, and a strong work ethic. Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas. Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Job Summary: The Operations Business Analyst will play a critical role in supporting the successful implementation and ongoing optimization of the ServiceNow platform within the Operations team. This individual will act as the primary liaison between Operations stakeholders and the ServiceNow implementation team, ensuring that business requirements are accurately captured, workflows are designed to meet operational needs, and the platform delivers maximum value post-deployment. Key Responsibilities Implementation Phase Conduct deep dives into operational and technical processes to understand current workflows. Gather, document, and validate detailed business requirements. Create and refine user stories for development teams. Participate in design workshops and ensure alignment between business needs and technical solutions. Support testing activities, including User Acceptance Testing (UAT), and assist in issue resolution during deployment. Post-Implementation Serve as the Operations team's subject matter expert (SME) for ServiceNow. Configure, build, and customize new workflows using ServiceNow Flow Designer and related tools. Maintain and optimize existing workflows to improve efficiency and compliance. Develop and maintain documentation for workflows, processes, and configurations. Provide training and support to Operations personnel on ServiceNow functionality. Monitor platform performance and usage, generating reports and dashboards for management. Cross-Functional Collaboration Act as the primary point of contact between Operations and ServiceNow technical teams. Ensure smooth communication and coordination with other business units impacted by workflow changes. Participate in governance activities to maintain platform standards and best practices. Qualifications: Education: Bachelor's degree in Business Administration, Information Systems, or related field. Experience: 3+ years as a Business Analyst or similar role, preferably in Operations or Financial Services. Hands-on experience with ServiceNow platform (ITSM, Workflow, or App Engine modules preferred). Skills: Strong analytical and problem-solving skills. Excellent communication and stakeholder management abilities. Familiarity with workflow automation and process improvement methodologies (Lean, Six Sigma). Proficiency in ServiceNow configuration and workflow design. Certifications (Preferred): ServiceNow Certified System Administrator (CSA). ServiceNow Certified Implementation Specialist (CIS) - App Engine or ITSM. Languages: Portuguese and/or Spanish proficiency is considered a valuable asset. Core Competencies: Ability to translate business needs into technical requirements. Strong documentation and process mapping skills. Collaborative mindset with experience in Agile/Scrum environments. Bradesco Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.

About the Company BEYOND Hospitality has been appointed by Qatar Airways to deliver the Qatar Airways Holidays (QRH) Tour Operator Program for the FIFA World Cup 2026™, providing a white-label travel services solution comprising flights, accommodation, ground transportation, match tickets and potentially other ancillary services. About the Role The role requires coordination of ticket-inclusive travel packages in compliance with Qatar Airways Holidays' and Event regulations and policies. In parallel, the Travel Services department will also be managing a ticket exclusive travel package for the FWC26 which will be marketed to 3rd party organisations and sales agents across the world, under the Beyond brand. The Travel Services Program Coordinator supports the Tour Operator Program delivery by combining travel services industry expertise with PMO discipline and advanced Microsoft Office 365 and Excel automation skills. Responsibilities Support delivery of the full tour operator program lifecycle from initiation through closure, applying PMO best practices, principles, processes, and governance. Develop/ maintain supporting PMO documents as needed, including project charters, WBS, and governance documentation. Manage change, quality, and control processes, maintaining applicable logs. Track progress, interdependencies, and milestones across all workstreams, conducting regular health checks to ensure timely delivery. Coordinate cross-functional activities between Travel Services and other functional departments and assist with the communication of any activity, outcomes or decisions. Where appropriate, set up and lead cross functional project meetings. Monitor KPIs and operational metrics, preparing concise status reports for steering committees. Facilitate effective information flow, program meetings, action tracking, and follow-through. Coordinate program deliverables across multiple geographies and time zones, ensuring alignment with local operational requirements. Leverage tour operator/ travel services expertise across flights, accommodation, and ground transport to work with the subject matter experts to identify operational gaps and implement solutions. Support development of travel services commercial and operational procedures and workflows, in conjunction with the head of these areas and Program Director, as needed. Work with Travel Services to develop a plan to apply industry best practices to enhance program delivery and customer experience. Support compliance monitoring and service-level adherence. Support operational readiness planning for event-time service delivery. Build and maintain Excel-based tracking systems with automation for travel services operations. Create dashboards consolidating data from multiple sources. Maintain risk registers, KPIs, and program health metrics to support performance monitoring. Ensure data accuracy and consistency across all documents and reporting platforms. Monitor compliance with project obligations and Qatar Airways Holidays policies, escalating risks as necessary. Review existing workflows to identify opportunities for automation, efficiency, and simplification. Design collaboration structures that maximize efficiency information dissemination. Implement SharePoint architectures and Power Automate workflows. Document processes for consistent execution and monitoring. Qualifications Proven experience in project coordination or management, with a strong understanding of project management methodologies and tools. Experience in tour operator/ travel services/ product operations. Knowledge of either tour operator requirements, operations, group travel management, travel services and packages preferred. Project management certification (CAPM, PMP) preferred. Required Skills Skilled in project management tools and software. Proficient in Office 365, including SharePoint, Power Automate, and Teams governance preferred. Advanced Excel such as VBA, macros, complex formulas, Power Query a bonus. Preferred Skills Strong organizational skills with the ability to manage multiple workstreams, priorities, and deadlines concurrently. Exceptional attention to detail while maintaining a strategic perspective and translating complex requirements into structured, actionable outcomes. Analytical and proactive in problem-solving and risk management. Solutions-focused with a strong sense of ownership and accountability. Resilient and adaptable, thriving in fast-paced, agile, deadline-driven environments and performing under pressure. Collaborative team player with excellent interpersonal skills. Excellent written and verbal communication skills. Pay range and compensation package Working hours 09:00 - 18:00 Monday-Friday. Due to the nature of the business, the candidate will be required to work after hours and on weekends as required and be available for long hours during events, including weekends and holidays. Equal Opportunity Statement Provide full support to BEYOND in meeting deadlines which require input. Manage and treat all matters of a confidential nature, oral or written, with tact and discretion. Demonstrate a positive attitude to all colleagues and team members. Work collaboratively with the wider BEYOND Hospitality and BEYOND Accommodation Team. Follow all policies and procedures related to absence, sickness, business travel and expenses, and ensure compliance within the agreed timeframe. Understand and strictly adhere to the Rules & Regulations established in the Company Handbook, and other internal BEYOND Hospitality policies and procedures. This role will require regular travel to event locations, host city venues and off site project meetings.

Lendmarq is a direct real estate lender providing specialty bridge and term loan products to residential real estate investors throughout the country. Our company is headquartered in Miami, FL with offices in Westport, CT, and NYC. We specialize in providing business-purpose mortgage loans for non-owner-occupied investment properties. We offer fix/flip, bridge loans, ground-up construction, and long-term rental financing. Lendmarq and its affiliates have extensive real estate experience and are known for their best-in-class service, and ability to execute. About The Role: Lendmarq is actively seeking a qualified individual to assist in building out new processes and procedures for our Asset Management & Special Servicing department. The Head of Special Servicing will be responsible for overseeing the management, resolution, and performance of distressed or underperforming assets across the portfolio. This role will lead strategy and execution related to loan workouts, modifications, restructurings, foreclosures, and other recovery efforts, while partnering closely with credit, legal, asset management, and executive leadership. The ideal candidate brings deep experience navigating complex credit situations and a proven ability to maximize recoveries while mitigating risk. What You'll Do: Create impact analysis reports and deliver reports to key stakeholders; design and implement aging and delinquency reports to monitor loan portfolio Set operating performance metrics and standards for speed, quality, and customer service Build best in class reporting, prepare analysis over company transaction history, counterparty metrics, performance information and forecasts Analyze portfolio changes and identify any irregularities that may negatively impact portfolio and/or company Organize and lead meetings with key stakeholders to review accounts Review loan data, file maintenance and perform periodic audits of loan servicing files Where applicable, negotiate extension options and/or modifications with borrowers Manage DIL, short sales, REO process in compliance with performance standards Refer files to foreclosure, oversee attorneys managing the foreclosure process Calculate expected returns on troubled assets Qualifications: Bachelor's degree in real estate, Finance, Economics, Business, or a related field Minimum 8 years of experience in special servicing, loan workouts, asset management, or credit within commercial or private lending Demonstrated expertise in restructurings, modifications, foreclosures, bankruptcies, and negotiated resolutions Strong leadership experience managing teams and setting servicing strategy across diverse asset types Ability to assess risk, develop recovery strategies, and drive outcomes in high-pressure or time-sensitive situations Experience collaborating with legal counsel, investors, and internal stakeholders to execute resolutions Excellent analytical, negotiation, and communication skills with executive-level presence What We Offer: We believe in supporting our employees both professionally and personally. Our comprehensive benefits package includes: Health Insurance - Robust medical coverage with costs primarily covered by the employer. 401(k) Retirement Plan - Plan for your future with our retirement savings program. Commuter Benefits Program - Save on your daily commute with pre-tax transportation options. Employee Assistance Program (EAP) - Access free and confidential support for personal or professional challenges. Financial Wellness Resources - Tools and guidance to help you reach your financial goals. Paid Time Off - Enjoy 15 days of PTO annually, plus company-observed holidays. Sick Leave - Take care of your health with 5 paid sick days per year. #J-18808-Ljbffr

CPS Outdoors specializes in designing and building custom pools and outdoor spaces that seamlessly blend elegance, functionality, and enduring quality. With a strong commitment to craftsmanship and attention to detail, CPS Outdoors transforms outdoor areas into stunning and personalized environments. The company takes pride in delivering exceptional experiences and results for its clients by combining innovative designs and superior materials. Role Description This is a full-time, on-site role for a Permit Coordinator located in Miami, FL. The Permit Coordinator will be responsible for managing the permit application process, securing building permits, communicating with relevant stakeholders, and scheduling and coordinating inspections. The role requires attention to detail and proactive communication to ensure compliance with regulations and project timelines. Qualifications Experience with Permit Applications and Building Permits processes Strong Communication and Customer Service skills Knowledge of Inspection requirements and procedures Excellent organizational and time management abilities Familiarity with local and state building codes is a plus Proficiency in standard office software and tools High school diploma or equivalent; additional certification in a related field is a bonus

BIM Coordinator - General Contractor Up to $120k plus bonus A well-established General Contractor with a strong portfolio of commercial, mixed-use, and high-rise residential projects throughout Miami-Dade County is seeking a BIM Coordinator to support the successful delivery of complex construction projects. This role is ideal for a technically strong BIM professional who understands how coordinated models translate into real-world construction execution. Key Responsibilities Coordinate architectural, structural, and MEP models across multiple disciplines and trade partners Perform clash detection and lead resolution efforts to support constructible, coordinated designs Facilitate BIM coordination meetings with project teams, consultants, and subcontractors Maintain model accuracy, version control, and adherence to project BIM standards Support preconstruction activities including constructability reviews and sequencing analysis Assist construction teams with shop drawing coordination and field issue resolution Work closely with Project Managers and Superintendents to reduce RFIs, rework, and schedule impacts Qualifications 3+ years of BIM coordination experience on commercial, multifamily, or mixed-use construction projects Proficiency in Revit and Navisworks Strong understanding of MEP systems coordination and construction sequencing Experience working with General Contractors or major trade contractors preferred Ability to communicate effectively with both technical teams and field personnel Familiarity with BIM 360 / Autodesk Construction Cloud is a plus What's Offered Competitive compensation based on experience Long-term project pipeline in Miami-Dade County Opportunity to grow into senior BIM or VDC leadership roles Collaborative, hands-on construction environment

Swiss Re is seeking an experienced and highly engaged Office & Operations/Facilities Manager to oversee five key locations-Miami, Alpharetta, Washington, D.C., Lansdale (PA), and Midlothian (VA). This role is ideal for a dynamic professional who excels at building strong relationships, driving operational excellence, and delivering exceptional workplace experiences. This person must be based in Miami, Florida. About the Team: This role is a part of the Corporate Real Estate & Services (CRES) Americas team. You will partner closely with the Head of CRES East Region and local business leaders to manage facility operations, guide capital and infrastructure projects, and foster a culture of continuous improvement across multiple sites. The CRES team is responsible for leading and managing third-party vendors and contractors - while representing Swiss Re with professionalism and confidence. About the Role: Stakeholder & Workplace Experience * Serve as the primary point of contact for employees, executives, stakeholders, and tenants across all five locations. * Build strong relationships with site leads and local business leaders to proactively address needs and provide best-in-class customer service. * Coordinate onsite events, conferences, and large-scale meetings in partnership with the Events Management Team. Facility Operations & Project Management * Oversee day-to-day facility operations in Miami and Alpharetta, with governance oversight for the Washington, D.C., Lansdale, and Midlothian offices. * Manage building maintenance, infrastructure, and all MEP systems (HVAC, lighting controls, plumbing, etc.). * Partner with Head CRES East Region to lead construction, renovation, and fit-out projects, ensuring alignment with timelines, scope, and budget. * Administer Integrated Workplace Management Systems (IWMS) including space allocation, office moves, onboarding/offboarding changes, lease data, and asset maintenance. Financial Management * Own budgeting, forecasting, and monitoring of all associated office expenses and investments. * Process and review invoices, manage office supply inventory, and ensure adherence to annual budgets and savings goals. * Prepare financial and business reports for the Head of CRES East Region. Vendor & Contract Management * Oversee external vendors and contractors, ensuring alignment with SLAs, KPIs, and contract requirements. * Partner with Procurement to ensure all contracts comply with Swiss Re standards. * Direct and evaluate the work of external staff (3 team members). Risk, Safety & Compliance * Manage site-level risk by identifying, assessing, and documenting risks; completing all required reports accurately and on schedule; providing clear risk-control assessments; and ensuring effective response and resolution of incidents or unexpected operational events. * Lead Business Continuity Planning for the sites, including documentation, training, and annual safety/security reviews. * Maintain a strong understanding of corporate office leases and ensure compliance with all lease provisions. About You: * Fluency in Spanish required. (Need to be English speaking and Spanish speaking) * Bachelor's degree or a minimum of 10 years of real estate and facility management experience in a global, highly professional environment. * Proven project management experience, including construction and fit-out oversight. * Demonstrated ability to build trusted client and stakeholder relationships and deliver practical solutions. * Strong knowledge of lease language and property standards. * Exceptional verbal and written communication skills; ability to present to stakeholders and senior leadership. * Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, and Teams. * Experience with Integrated Workplace Management Systems (IWMS). * Strong networking and negotiation skills; comfortable engaging with new stakeholders at all levels. * Swiss Re supports flexible working arrangements; however, due to the relationship-driven and operational nature of this role, consistent on-site presence is essential. This role is based in Miami, Florida. The estimated base salary range for this position is $80,000 to $120,000. The specific salary offered for any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation. About Swiss Re Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled. During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. Keywords: Reference Code: 136176 Nearest Major Market: Miami Job Segment: Facilities, Operations Manager, Compliance, Risk Management, Operations, Legal, Finance

What This Position is All About Under the leadership of the Assistant General Manager, Operations, the Specialized Operations Associate is responsible for the daily operations of the General Office and operational functions of the Jewelry Department. Who You Are: Demonstrates comfort in flexing all communication styles and establishes positive interpersonal relationships Evaluates progress against key performance drivers and assess organizational opportunities and risks Drives positive outcomes through objectives and measures while monitoring progress and results Consistently generates and shares original ideas, tackling both simple and complex problems You Also Have: Ability to lift cartons up to 15 lbs, climb ladders, and handle racks and carts of merchandise. Must have strong computer skills, i.e. Google, MS Office, and adapt to changing technology Ability to work well in a fast-paced, team oriented environment that requires a high degree of multi-tasking with minimal supervision Ability to work a flexible schedule as per business needs & adheres to Dependability standards Demonstrates attention to detail and keeps personal work space organized Ability to apply store policies & procedures to help in decision-making Verbal and written communication skills; handles telephone and face to face interactions effectively and professionally Maintains confidentiality when handling issues Other store initiatives as assigned by management As The Specialized Operations Associate, You Will: General Office Opening the store: safe, controller, registers and distributing reports Maintaining daily functions, including but not limited to; morning cash entry, processing bank deposits, reconciling chargebacks, and counting register and petty cash Resolving customer issues, both internal and external, i.e. researching/payment of bills, tracking/processing customer packages Jewelry Operations Follows Jewelry Standards and Shipping Guidelines Receive, verify, and properly book all jewelry in accordance with Company standards Effectively processes re-tickets, RTV's, Transfers, ASN Shipments and price changes Retrieve and process all merchandise to be returned/transferred to the vendor in accordance with Company standards Ensure case counts are completed, all merchandise is entered into the case count system after receipt, and all discrepancies are reconciled Maintain a repair log, track all repairs sent to the vendor or local shop, and submit repair invoices Receive and verify all merchandise for trunk shows, assist in show set-up/take down and recap results Prepare and submit all special order requests and Statements of Sale when requested Communicate with Corporate Merchants, Account Payable, Inventory Control and vendors as needed Common Internal Audit readiness and adherence to Internal Audit standards, including but not limited to monitoring vault/safe contents to remain up-to-date (audit ready) Assist managers and associates on the selling floor as necessary Process Fulfillment orders Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. *The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.

The Project Coordinator serves as the central link between Sales, Engineering, Purchasing, and Logistics teams-ensuring that customer projects move smoothly from order entry through final billing. This role manages documentation, communication, scheduling, and order flow to ensure on-time, accurate fulfillment. The Project Coordinator does not design systems but coordinates project execution from submittals through commissioning. Responsibilities 1. Project Administration & Documentation • Review customer purchase orders, plans, and specifications to confirm scope alignment with quotations. • Prepare and submit submittal packages including cut sheets, drawings, and compliance data. • Track submittal approvals and manage revision cycles with customers, reps, and engineers. • Maintain accurate project files within CRM/ERP systems. • Update internal job registry and forecast reports to reflect project status. 2. Procurement & Production Coordination • Create and release purchase orders to vendors based on approved submittals. • Coordinate production schedules with internal or external manufacturing partners. • Track lead times, manage expected ship dates, and escalate when delays occur. • Verify order accuracy (part numbers, BOMs, ship-to addresses, pricing) prior to release. • Communicate any substitutions or alternates for approval by sales or engineering. 3. Logistics & Delivery Management • Coordinate shipping and delivery schedules with logistics and warehouse teams. • Verify packaging, labeling, and freight documentation meet project requirements. • Track shipments and provide customers or sales reps with updated tracking info. • Ensure partial shipments and phased deliveries are properly documented and billed. • Manage warranty start date tracking for commissioning-based activations. 4. Commissioning & Field Support Coordination • Schedule commissioning or startup assistance with internal technical teams or external partners. • Ensure all required materials are on-site prior to commissioning. • Gather and file field reports, commissioning checklists, or punch list items. • Support resolution of technical or logistics issues post-shipment. 5. Billing & Closeout • Review cost breakdowns versus customer billing to ensure proper margins. • Coordinate with accounting to issue invoices after shipment or commissioning milestones. • Track outstanding invoices and assist with collections follow-up as needed. • Archive final documentation, including submittals, change orders, and commissioning reports. 6. Cross-Departmental & Customer Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 7. Project Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 8. Process Documentation • As the first team member in a growing department, document processes for future team members. Introductory Duties (Sales Support Role) Until the position develops into full project coordination, the initial responsibilities will focus on supporting the Eastern and Western Regional Sales Managers in day-to-day sales operations. This includes assisting with quantity takeoffs, quote entry, and general sales support tasks to ensure accurate and timely responses to customer inquiries and project opportunities. • Assist Regional Managers in reviewing plans and specifications for upcoming bids. • Perform quantity takeoffs for lighting fixtures, control panels, or accessories. • Enter and track customer quotations within the CRM or quoting system. • Support the preparation of proposals, pricing sheets, and cut sheet packages. • Follow up with representatives or distributors regarding quote status and revisions. • Help maintain organized sales documentation and project folders for the regional teams. • Communicate with internal departments to verify pricing, availability, and technical details. Requirements • 5+ years of experience in project coordination, customer service, or operations- lighting, electrical, construction or architectural industry. • Familiarity with ERP and CRM systems • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple projects and deadlines simultaneously. • Working knowledge of order fulfillment, logistics, and billing workflows. Skills • Project tracking and documentation • Submittal preparation and specification review • Procurement and logistics coordination • Customer and vendor communication • Basic understanding of electrical or lighting systems • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. What you bring to the table Beck is looking for a qualified Architectural Project Coordinator II to join our team. The candidate will be embedded in a project team performing essential project tasks with moderate supervision on a wide range of building types including commercial, higher ed, liturgical, mixed-use, and/or healthcare. Beck is one of the most advanced users of 3D modeling tools in the design process, so the candidate should be comfortable using Sketchup, Revit, Photoshop, and more. The job involves the following essential functions: * Actively participate in owner meetings * Collaborate with the project team in all aspects of the project * Involvement in projects from Schematic Design to Construction Administration * Assist with development of conceptual design and programming * Ability to assist in the Construction Administration phase and able to review submittals, generate punch lists, and answer RFIs * Independently solve problems encountered * Lead and direct specific aspects of the project including consultant coordination * Enjoy working in a team environment * Mentoring and training of younger staff Who we think will be a great fit A candidate with an understanding of the fundamental aspects of architecture, who has a passion for getting things done and possesses uncompromising authenticity and integrity, would be an excellent fit for this role. An individual with an interest in the Integrated project delivery method and an interest in being innovative in process improvement and technology will be an ideal candidate for this position. You also meet the following requirements: * 2-5 years of relevant architecture experience * College graduate with relevant, NAAB accredited degree * Pursuing licensure testing preferred Physical Demands: Frequently operates a computer and other office productivity equipment , ability to coordinate and participate in client meetings, constantly communicates with project team and related parties, ability to maintain best practices related to architectural design and production, ability to adhere to consistent attendance. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

About Our Client: Accepting no less than the absolute best, our client has climbed to the top, gaining a reputation for both excellence and satisfaction. Working at this company will give you the opportunity to work with some of the top technical professionals in the industry who are bringing cutting-edge products to forefront. Offering results-driven people a place where they can truly make a difference on a daily basis, this is an opportunity you will not want to miss! Key Responsibilities: Analyzing transportation and distribution systems to ensure efficient and economical product delivery. Reviewing transportation proposals and making recommendations for modifications in rates and compliance with regulations. Evaluating freight classifications, tariff rates, and operational efficiency to support timely and accurate deliveries. Planning and coordinating fleet operations, including vehicle acquisition, scheduling, maintenance, repair, and disposal. Hiring and managing third-party transportation providers as needed to support business demands. Collaborating with internal teams to align logistics strategies with production and customer service goals. Maintaining accurate records of shipments, schedules, and logistics performance metrics. Ensuring compliance with all transportation-related laws and company policies. Qualifications: Minimum of 2 years of logistics experience, with exposure to both domestic and international operations. Proven ability to analyze logistics systems and implement process improvements. Strong organizational and communication skills to effectively manage internal and external logistics relationships. Experience with inventory management is a plus. Familiarity with ERP or logistics software is preferred. NO C2C CANDIDATES Interested Candidates please apply on our website at https://jobs.jblresources.com. For more information about our services and great opportunities at JBL Resources, please visit our website: https://www.jblresources.com. JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be. **JBL is an Equal Opportunity Employer and E-Verify Company

14366 - Legal Project Coordinator (onsite) - Juno Beach, FL Estimated Duration: 12+ months with possible extensions Work Setting: 100% of the time at the Client's site. No telecommuting or remote work. This is a non-negotiable requirement from the client. Required: • Availability to work 100% of the time at the Client's site in Juno Beach, FL (required); • Experience working as a Paralegal, Legal Assistant, or Project/Operations Coordinator in a legal or contract-focused environment (1+ year); • Experience working with legal teams, contracts, or legal workflows; • Experience learning and using legal technology platforms; • Experience supporting operational and user-facing activities; • High School Diploma or GED Preferred • Experience using Contract Lifecycle Management (CLM) platforms, preferably Luminance CLM; • Experience with contract management or contract review; • Experience supporting legal technology implementations or pilot programs; • Experience coordinating across Legal, Legal Operations, IT, or external vendors • Luminance administrative or configuration experience; • Experience with a Bachelor's degree Responsibilities: • Serve as a primary user and functional subject matter resource for the Luminance CLM platform. • Support legal teams with contract intake, review workflows, and CLM-related processes. • Assist with onboarding and training users on Luminance through group sessions and one-on-one support (virtual and in-person). • Coordinate with internal stakeholders and vendors to support CLM usage and enhancements. • Help document CLM processes, workflows, and best practices. • Support ongoing optimization and potential future deployment phases of the CLM platform. • Perform other related duties as assigned. Why apply? • Gain experience with one of the world's largest solar and wind energy providers, which last year briefly became the most valued U.S. energy company; • Work with a great team of professionals and learn newest technologies and approaches; • Enjoy our Client's wonderful campus with top-notch facilities for work and recreation; • Benefit from multiple projects extensions; • Receive support and advice from Vitaver consultants who are already working at our Client's site; • Get extra cash by participating in Vitaver Successful Completion Bonus Program; • Always get paid in full and on time.