Operations coordinator jobs in Topeka, KS - 74 jobs
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Support Operations Associate I
Alarm.com Incorporated 4.8
Operations coordinator job in Lawrence, KS
Do you have a passion for providing exceptional customer service and solving complex problems? Do you enjoy troubleshooting technology? If you answered yes, we are looking for you to join our Alarm.com contact center. In this role, you will provide phone-based technical support for our dealers by helping them ensure devices in end user's homes and businesses are functioning properly.
Prior technical knowledge is not required; however, technical curiosity and a willingness to learn are key to your success in the role. In fact, candidates without previous technical support experience are strongly encouraged to apply; we see great success in candidates coming from retail, food service, and hospitality industries that are looking to make a career change.
RESPONSIBILITIES
Provide exceptional phone-based customer support regarding Alarm.com products and services
Be inquisitive, logical, and persistent in developing troubleshooting steps to remedy any technical concerns and find solutions
You must be a positive and proactive problem-solver with the ability to think on your feet while providing excellent customer service.
Share knowledge within the team via documentation, on-going training, and participation in lab exercises and product testing
Collaborate with other team members to ensure on-going improvements in quality and service
Have fun in a stimulating and fast-paced environment in which you'll never be bored and you're constantly learning
Other duties as assigned
In joining the technical support team, you will learn about:
Alarm.com's products, services, and devices by participating in extensive in-house training sessions and having hands-on experience in setting up a complete Alarm.com system
The security industry, Alarm.com's business model, marketing strategies, and how we work together with the dealers
CUSTOMER SUPPORT ASSOCIATE REQUIREMENTS
Strong customer service orientation and disposition
Interest in technology (although prior related technology expertise is not required)
Ability to work in multiple technical mediums simultaneously while remaining attentive to customer and their concern
Demonstrated experience with logical thinking and problem solving
Strong technical aptitude and computer skills (e.g., Web-based applications, Mobile applications, Excel, Word)
Excellent written and verbal communication skills - fluency in Spanish, French, or Portuguese is a plus!
A self-starter who is able to operate independently, within a team environment
Bachelor's Degree, preferred
Phone-based support skills, preferred
This is a hybrid position that requires you to work in-person from our Lawrence, KS offices.
WHY WORK FOR ALARM.COM?
While providing unprecedented service, our team also focuses on making work fun! No matter what your interests are you will find like-minded people at Alarm.com. You can be a part of our amazing community that includes monthly game nights (D&D, Azul, Splendor), nerf wars during the workday, themed potlucks, group outings, trivia nights, and countless other activities. We even have a casual environment (yes, you really can wear jeans to work every day!)
Collaborate with outstanding people: We hire only the best. Our quality standards are high and our employees enjoy working alongside other high achievers.
Make an immediate impact: New employees can expect to be given responsibility for bringing new technologies to the marketplace within weeks. You are empowered to perform as soon as you join the Alarm.com team!
Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and gain a broad knowledge base across multiple areas of the business.
Work with latest technologies: As we continue to lead the industry, we require expertise across a broad spectrum of technologies including short and long-range wireless communication, video surveillance, lighting and HVAC automation, web development, and backend application development and hosting.
Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other social events!
COMPANY INFORMATION
Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we're innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more. We're seeking those who are passionate about creating change through technology and who want to make a lasting impact on the world around them.
For more information, please visit **************
COMPANY BENEFITS
Alarm.com offers competitive pay and benefits inclusive of subsidized medical plan options, an HSA with generous company contribution, a 401(k) with employer match, and paid holidays, wellness time, and vacation increasing with tenure. Paid maternity and bonding leave, company-paid disability and life insurance, FSAs, well-being resources and activities, and a casual dress work environment are also part of our outstanding total rewards package!
Alarm.com is an Equal Opportunity Employer
In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.
Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to ********************************.
JR105561
#LI-TG1
#LI-Onsite
$29k-48k yearly est. Auto-Apply 12d ago
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Quality Operations Specialist
Welbehealth
Operations coordinator job in Topeka, KS
WelbeHealth PACE helps seniors stay in their homes and communities by providing medical care and community-based services. We believe in going the extra mile and aim to make a genuine difference in our participants' lives. Under the supervision of the Quality Operations Director (QOD), the Quality Operations Specialist is accountable for the maintenance and oversight of the WelbeHealth Quality Operations (QO) program. This role monitors staff compliance with state and federal regulations and WelbeHealth policies and procedures, as well as coordinates WelbeHealth audits
**Essential Job Duties:**
+ Collaborate with the QOD on the development of Quality Improvement (QI) Program initiatives and priorities
+ Serve as a primary resource for QO Coordinators to ensure accurate application of quality policies and procedures
+ Coordinate messaging for the QO team, including maintenance of email inboxes and other communication platforms
+ Collect, analyze, and generate reports for regulatory QO department data including that specified in the QI plan, HPMS, and required by state and federal regulations
+ Assist with auditing and ensuring timely completion of all regulatory requirements
+ Gather universe data elements for PACE and mock audits, and support data requests during audits
+ Complete investigations and notifications, along with the grievances, appeals, and HPMS processes as needed
**Job Requirements:**
+ Bachelor's degree in a relevant field; master's degree in relevant field preferred; professional experience of five (5) years may be substituted
+ Minimum of two (2) years of work experience in QI in a healthcare setting
+ Experience and knowledge of healthcare compliance, including PACE-specific program compliance; PACE experience is highly desired
+ Experience with managing data and conducting analyses using productivity suite software, including complex spreadsheets
+ Extensive Microsoft Office Suite, Smartsheet, and Health Information Management experience
+ Highly motivated, self-directed, able to execute tasks in a quickly changing environment, and able to make sound decisions in emergency situations
**Benefits of Working at WelbeHealth:** Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
+ Standard business working hours
+ Full medical, dental, and vision insurance, beginning day one
+ Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
+ And additional benefits
Salary/Wage base range for this role is $68,640 - $89,535 / year + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.
Compensation
$68,640-$89,535 USD
**COVID-19 Vaccination Policy**
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
**Our Commitment to Diversity, Equity and Inclusion**
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
**Beware of Scams**
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************
$68.6k-89.5k yearly Easy Apply 6d ago
Business Operations Associate II
Twin Valley 3.8
Operations coordinator job in Manhattan, KS
Description:
Twin Valley is a fourth-generation family-owned broadband and communications company based in Kansas. We call small-town Kansas home, and we are fiercely committed to the long-term success of our neighbors. We have been innovating for more than 80 years to help unlock possibilities for families, businesses and communities for generations. As a full-service entertainment provider, we deliver hometown service with the cutting-edge technology of the most connected cities. With Twin Valley, you can tap into the larger world with the most reliable connections, delivered at blazing speeds.
Join in on the Success
At Twin Valley, team members enjoy the core values of a multi-generational, family-run business, combined with the competitive pay and benefits of a leading broadband and communications company. We live, work and play in the communities we serve, and many of our employees grew up in rural Kansas. So we have a special bond with our customers and take pride in providing cutting-edge connectivity to our families, friends and neighbors. It's no wonder that Twin Valley keeps getting accolades, with recent “Best Places to Work” and “Business of the Year” award!
Job Summary:
As Business Operations Associate II, you play a key role in accelerating organizational success by supporting the Companies in the areas of switched/special access, regulatory compliance, sales support, system support and billing/collections activities. You see that our strategic projects and initiatives are completed to reduce cost, improve productivity, increase revenue, increase margin, and remain strategically relevant. You track, monitor and report progress of key projects approved for implementation by the organization and provide general administrative support across TVFC.
What you bring to the position:
You have stellar skills in prioritizing, completing multiple projects, identifying problems, and finding resolutions.
You embody and align with our core values and appreciate the strength and stability that comes from working with a values-based company. You appreciate the power and efficiency of consistency in the “ways” we operate.
You embrace change and have the resilience required to continually improve yourself. You can think creatively and can adapt to evolving situations.
You understand the need to collaborate with your team members and other departments and that synergy comes from everyone rowing in the same direction.
You have a strong desire to provide customers with optimum technology solutions and exemplary customer service.
You are a self-starter who is prepared to develop and execute your plan and deliver on quarterly goals on a consistent basis.
You take what you do seriously, but you do not take yourself seriously and you know how to have fun in a professional environment. You are humbly confident and use your knowledge to build confidence without being arrogant.
You successfully fulfill the following essential duties and responsibilities:
You utilize your ADMINISTRATIVE SKILLS to:
Project management and administrative support for special projects.
Manage customer contracts process, including drafting contracts, reviewing with Finance, submitting to clients, distributing signed contracts internally and completing the necessary reporting for sales commissions.
Process development and documentation
You use your COLLABORATIVE SKILLS to:
Foster strong relations across the company and with carriers and customers.
Assist internal organizations with administrative and project management duties surrounding process, system and network improvement projects.
Provide intercompany and end user billing across TVFC relevant products.
Support the company by completing other duties as assigned.
You use your TECHNICAL SKILLS to:
Prepare regulatory filings.
Perform budget preparation and analysis.
Perform Revenue and commission analysis and reporting.
Handle end-to-end circuit connectivity across TVFC. Consists of quotes, financial models, order receipts, construction and installation coordination, billing and collections.
Perform internal network infrastructure management tasks such as order receipts, quotes, accounts payable audits, commissions carrier relations and installation project management.
Perform mapping functions to support projects and integrations.
Identify and implement ways to improve processes and increase work-flow effectiveness and efficiency.
Perform assigned end user billing, collections and data integrity tasks.
Understand and provide support for technical systems and processes
Understand and stay current on company products and services.
Understand and stay current on industry-related state and federal regulations related to job duties.
You use your CUSTOMER SERVICE SKILLS:
Provide internal and external customer support by answering questions related to contracts, orders, systems, projects, etc
Work with end users and carriers, proactively and reactively, to implement connectivity solutions.
Work with eligible entities, consultants and USAC to administer, manage and ensure compliance with the E-rate and Rural Healthcare programs.
As a successful employee, you will demonstrate the following professional skills as you carry out your position:
Oral Communications - Speak clearly and persuasively in positive and negative situations; respond well to questions; demonstrate group presentation skills and participate in meetings.
Written Communications - Write clearly and informatively, edit work for spelling and grammar; present numerical and statistical data effectively and read and interpret written information.
Presentation - Deliver business, non-technical, and limited-technical presentations.
Leadership - Lead people and get results through others in a positive and inspiring manner.
Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold company values.
Organizational Support - Follow company policies and procedures and complete other duties as assigned.
Judgment - Include appropriate people in decision-making process.
Interpersonal Skills - Maintain confidentiality; keep emotions under control; listen well; work with all levels of management throughout the organization.
Assimilation - Read and interpret a variety of instructions furnished in written, verbal, diagram or schedule form.
Decision-making: Make sound decisions using information at hand.
Planning and Organization - Organize and manage multiple priorities; plan work activities; use time efficiently; plan for additional resources; set goals and objectives; meet deadlines.
Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
Adaptability - Adapt to changes in the work environment; manage competing demands; deal with frequent change, delays, or unexpected events.
Task & Detail-Oriented - Manage and follow through on multiple tasks and communications in a timely manner; focus and concentrate; perform tasks with a high-level of accuracy and attention to detail.
Requirements:
You will meet the following educational, licensing, certification, and work experience requirements:
Associate's degree in business or an area related to the position. Bachelor's degree preferred.
Five years of similar or related experience required.
Extensive knowledge of terms and regulatory requirements in the broadband and rural telecommunications industry.
Working knowledge of industry CRM and mapping software such as Innovative Systems, NISC, MACC, Mapcom, etc.
Proficiency in Microsoft office productivity software (Outlook, Word, Excel, Teams, Powerpoint, etc).
Hold and maintain a valid driver's license; driving record must meet the criteria of the company's insurance carrier for acceptance of coverage
You will follow Twin Valley's Core Values:
Humor & Fun - We enjoy spending time with each other, collaborating and sharing what makes us unique.
Lead by Example - Always taking initiative, acting responsibly and demanding excellence from ourselves.
Resilience - Change is inevitable. We embrace it. And we use it to drive creativity and innovation.
“Team First” Initiative - Proactively helping one another, taking individual accountability for the success of the whole team.
Continuous Improvement - Daily improvement matters. Bold ideas move us forward.
You are able to work in the following environmental and working conditions:
Travel to company and customer locations in varying conditions.
You have the physical capability, mental stability and emotional intelligence that enables you to meet all the requirements and qualifications of the position with or without a reasonable accommodation.
Included as part of this job description is a table of physical and mental job requirements specific to the area of employment.
Respectful Work Environment
Twin Valley Family Companies (TVFC) believes in providing a respectful and inclusive workplace and is an Equal Opportunity Employer. TVFC does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Applicants and employees who need assistance or an accommodation due to a disability should contact human resources.
$90k-121k yearly est. 23d ago
Revenue Operations Analyst
Dodge Construction Network
Operations coordinator job in Topeka, KS
Dodge Construction Network (Dodge) is growing and we're looking to bring on a Revenue Operations Analyst to help guide the commercial organization by optimizing a well-structured sales process and implementing solutions based on rigorous analysis. The Revenue Operations Analyst will be responsible for supporting our revenue teams by analyzing all aspects of our lead generation, prospecting, deal flow, and revenue pipeline. The ideal candidate will have already started their revenue operations career and is excited to take ownership of key areas of focus within the team.
This is a full-time position and reports directly to the Senior Director, Revenue Operations and Analytics.
**_Preferred Location_**
This is a remote, home-office based position open to candidates across the continental United States, with a preference for those located in the Eastern Time Zone.
**_Travel Requirements_**
Expected travel is less than 5% of the time, but may occasionally be required for team meetings.
Essential Functions
+ Assist in helping Sales Development Representatives (SDRs), Account Executives (AEs), and Sales Leadership interact with our data primarily stored in our CRM (Salesforce) and interconnected systems to meaningfully drive better execution of sales strategy
+ Analyze our lead and opportunity assignment engine to match the right individuals and companies, with the right sales professionals, at the right time
+ Create sales and revenue forecasts using pipeline analysis, booking estimates, and key sales performance indicators
+ Gather and organize our data and generate deeper customer insight to enhance sales productivity
+ Work cross-functionally to ensure business data and reporting is 100% in sync for all members of our Go-To-Market teams
+ Troubleshoot reporting discrepancies as needed
+ Conduct complex, important work under minor supervision with wide latitude for independent judgment
**Education Requirement**
Bachelor's degree in quantitative field (mathematics, economics, etc.) and/or equivalent work experience.
**Required Experience, Knowledge and Skills**
+ 3+ years in SaaS Sales/Revenue Operations with a leading technology company
+ Proficiency with Salesforce object and reporting schemas
+ Intermediate proficiency in Excel functions and modeling
+ Experience with Business Intelligence tools
+ Exceptional analytical skills, with the ability to present data cross-functionally and to executives
+ Meticulous organizational and documentation skills
**Preferred Experience, Knowledge and Skills**
+ Proficiency with Salesforce CPQ object and reporting schemas
+ Experience developing Tableau and Quick Sight dashboards and visualizations
**About Dodge Construction Network**
Dodge Construction Network exists to deliver the comprehensive data and connections the construction industry needs to build thriving communities. Our legacy is deeply rooted in empowering our customers with transformative insights, igniting their journey towards unparalleled business expansion and success. We serve decision-makers who seek reliable growth and who value relationships built on trust and quality. By combining our proprietary data with cutting-edge software, we deliver to our customers the essential intelligence needed to excel within their respective landscapes. We propel the construction industry forward by transforming data into tangible guidance, driving unparalleled advancement.
Dodge is the catalyst for modern construction.
**Salary Disclosure**
Dodge Construction Network's compensation and rewards package for full time roles includes a market competitive salary, comprehensive benefits, and, for applicable roles, uncapped commissions plans or an annual discretionary performance bonus.
**For this role, we are only considering candidates who are legally authorized to work in the United States and who do not now or in the future require sponsorship for employment visa status. A background check is required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job and consistent with all federal state and local ordinances.**
**Reasonable Accommodation**
**Dodge Construction Network is committed to recruiting, hiring, and promoting people with disabilities. If you need an accommodation or assistance completing the online application, please email** ******************************* **.**
**Equal Employment Opportunity Statement**
**Dodge Construction Network is an Equal Opportunity Employer. We are committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. All employment decisions shall be based on merit, qualifications, and business needs without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.**
_\#LI-Remote_
_\#LI-SB1_
_\#DE-Remote_
_\#DE-2026-14_
$43k-65k yearly est. 14d ago
Operations Analyst IV
Peraton 3.2
Operations coordinator job in Topeka, KS
Responsibilities Peraton is seeking a Operations Analyst IV to join our team of diverse, qualified individuals. The Operations Analyst IV works at the United States Postal Service (USPS) Central Repair Facility (CRF) in Topeka, KS. The CRF is a depot repair facility for USPS mail processing, delivery, and bulk mail systems repairable parts. Examples: repairing printed circuit boards, electrical, electronic, mechanical and electro-mechanical assemblies to component level. The CRF provides depot level maintenance for essential automation, mechanization, retail and bulk mail processing systems used in all mail processing and retail installations.
Our Operations Analyst IV coordinates with management to gather, analyze, summarize and prepare recommendations regarding financial plans. Projects future requirements and operating forecasts.
Specific tasks include:
* Develops solutions to a variety of problems of moderate scope and complexity
* Refers to policies and practices for guidance
* Represents organization on specific projects
* Provides technical, financial and business analysis support during contract negotiations and budgeting
* Work is performed without appreciable direction
* Exercises considerable latitude in determining objectives and approaches to assignment
* Evaluates, researches, studies and reports on rates of return, working capital requirement, investment opportunities, investment performance, lease versus buy opportunities, and impact of regulations and requirements
* Interfaces with customer representatives, and outside agencies in the performance of the position's assignments
* Conducts presentations to management regarding studies of costs and attainability of profit objective through alternative business strategies
* Formulates, design documents, and implements new process, system, methods and procedures to promote efficiency, improve the basis for decision making and prevent operational problems
* Adheres to established departmental policies, standard procedures, and quality improvement principles
* Develops solutions to complex problems that require the regular use of ingenuity and innovation
* Ensures solutions are consistent with organization objectives
* Extensive contacts with internal personnel and outside customer representatives at various management levels concerning operations or scheduling or specific phases of projects or contracts
* Conducts briefings and participates in technical meetings for internal or external representatives concerning specifics operations. Performs other related tasks, as required.
#CRF2025
Qualifications
Basic Qualifications:
* Bachelor's degree with 10+ years experience, Master's degree with 8+ years experience or (equivalent combination of training and professional work experience that provides the required knowledge and skills)
* U.S. Citizenship (Must have resided in the U.S. the past five years with no more than six months outside travel of the U.S. during this timeframe)
* Ability to obtain and maintain a Public Trust clearance
* Experience developing business documents: return on investment (ROI), balance sheets, and income statements
* Ability to read and interpret engineering drawings
* Demonstrate appropriate People Leadership Characteristics
* Communicate effectively, both orally and in writing
* Proficient with MS Office (Outlook, Word, Excel, PowerPoint)
Preferred Qualifications:
* Business or Finance Degree
* Lean Six Sigma and ISO 9001 experience or training
Physical Requirements:
* Sedentary work exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
* Physical activity may include reaching, walking, grasping, feeling, talking, hearing and repetitive motion
* The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures
Peraton Overview
Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure.
Target Salary Range
$80,000 - $128,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.
EEO
EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.
$40k-61k yearly est. Auto-Apply 60d+ ago
Academic Contracts and Operations Coordinator
University of Saint Mary 4.0
Operations coordinator job in Leavenworth, KS
The University of Saint Mary is conveniently located a short 30 minutes' drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY:
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY:
The Academic Contracts and OperationsCoordinator is responsible for the efficient and accurate processing and management of all adjunct and full-time faculty contracts across the university. This role involves coordinating between academic departments, the Provost's office, and Human Resources to ensure compliance with all university policies, accreditation standards, and state/federal regulations. Additionally, the position serves as an administrative assistant to the Provost/Vice President for Academics and the Associate Vice President for Academics.
ESSENTIAL FUNCTIONS:
Contract Generation and Issuance:
* Receive contract request forms and verify against class schedules and department workload
* Ensure faculty files are complete with CV, official transcripts, licenses, and all training are complete prior to issuance of contracts
* Generate and issue formal written employment letters/contracts for new and returning faculty and adjunct faculty, ensuring all stipends and terms (e.g., pay rate per credit hour, duration, specific course assignments, budget codes) are clearly defined
* Ensure all contracts are signed and returned by the faculty member prior to the start of the semester and processed through HR, payroll and the Registrar's Office processes
* Ensure all contracts are signed and returned by the faculty member prior to the start of the semester and processed through HR, payroll and the Registrar's Office processes
Compliance and Documentation:
* Review adjunct applications for appropriate credentialing, including verifying master's degrees or the minimum required 18 graduate credit hours in the teaching discipline
* Coordinate background checks and ensure all pre-employment steps (e.g., official transcripts, CV, licenses, online orientation, required training) are completed before an individual is approved to teach
* Maintain accurate records of faculty credentials and complete faculty file
Coordination and Communication:
* Serve as the primary point of contact for department chairs, Associate VP for Academics, human resources, registrar's office, and the Provost regarding the contract process, timelines, and any policy inquiries
* Liaison with Human Resources and Payroll to ensure timely processing of new hires and accurate payment
* Communicate with adjuncts, program directors, and division chairs, regarding adjunct contract/employment status, required training, and any changes in enrollment that may impact their contract status or pay
System Management and Reporting:
* Utilize university systems (e.g., Adobe DocuSign, Jenzabar, etc) to manage the contract workflow and maintain digital records
* Generate reports on adjunct faculty data for academic reviews, accreditation purposes, external reporting, and internal audits
* Create and maintain digital storage of all current and previous faculty and adjuncts
Other Administrative Support Duties
* Assist the Associate VP for Academics and the Provost with day-to-day operations as requested.
* Facilitate student conditional admit processes
* Verify that Syllabi of each course are electronically stored each semester.
* Process semester probation, dismissal, dean's list, and return to good standing communication with students each semester
* Maintain Provost Emailbox
* Maintain Outlook Calendars for the Provost and Associate VP for Academics
REQUIREMENTS:
* Associate degree required, Bachelor's degree preferred.
* Previous experience in a higher education setting, preferably within Academic Affairs, Human Resources, or an administrative support role. Familiarity with faculty appointment processes and academic policies is highly desirable
* Ability to function in a high-paced environment, handling a large quantity of emails and phone calls
* Strong attention to detail and ability to interpret complex documents and policies
* Excellent organizational skills, with the ability to prioritize tasks and meet deadlines
* Proficiency in using university information systems and standard office software (MS Office, data management systems). Intermediate Microsoft Excel, Word, Outlook, and PowerPoint is required
* Ability to work independently as well as in a team environment
* Ability to communicate effectively and professionally with a diverse population of faculty and staff
* Problem-solving and critical thinking skills are needed to work effectively in this position
TO APPLY:
Submit a cover letter, resume and contact information for at least three current professional references.
Saint Mary is an Equal Opportunity Employer.
Questions: email human resources at *************
$41k-48k yearly est. Easy Apply 5d ago
Patient Logistics Coordinator RN Psych Intake
Research Psychiatric Center
Operations coordinator job in Olathe, KS
$20,000 Sign On Bonus for eligible candidates and cannot be combined with other bonuses or HCA loan/scholarships.
Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Patient Logistics Coordinator RN Psych with Research Psychiatric Center.
Benefits
Research Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
Come join our team as an Assessment Clinician. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!
Job Summary and Qualifications
The Registered Nurse coordinates and delivers high quality, patient-centered care in accordance with the nature and specific requirements of the department, and consistent with the scope and standards of practice for the relevant state and specialty. In collaboration with medical providers and other members of the care team, the RN provides individualized, comprehensive, and compassionate care using established nursing models such as Assess, Perform, Teach, and Manage. The RN serves as an advocate for patients/families/caregivers and models a commitment to the organizations vision/mission/values to support an unparalleled patient experience and clinical outcomes that contribute to overall departmental performance.
What qualifications you will need:
EDUCATION:
Associate Degree in Nursing or RN Diploma
EXPERIENCE:
Prefer 1-3 years experience in a behavioral healthcare setting performing clinical assessments or in a clinical treatment setting for non-nurses
RNsrequirea minimum of 3-5 years experience in an inpatient setting withdemonstratedability and competency to complete crisis assessments
HCA Midwest Healthis Kansas City's largest network and recognized pioneer in healthcare. Our network includes doctors, hospitals, emergency rooms (ERs), urgent care centers, outpatient centers, physician practices, and surgery centers across more than 150 locations. We offer access to a network of board-certified or board-eligible physicians. This includes 2,000+ experts trained in 80+ medical specialties. We are professionals bound together by one missionto deliver exceptional, personalized care. People are our core and at the very heart of our family-centered system of world-class healthcare.
HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Assessment Clinician LCSW LPC opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews.Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
RequiredPreferredJob Industries
Other
$34k-46k yearly est. 49d ago
Project Coordinator
ASM Research, An Accenture Federal Services Company
Operations coordinator job in Topeka, KS
The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information.
**Key Responsibilities:**
+ Develop familiarity with Project Management methodologies and of contract stipulations and requirements.
+ Become knowledgeable of the ER&R/1095-A project and CMS policies and standards.
+ Ensure all project-identified processes and methodologies are executed and followed as applicable
+ Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans.
+ Prepare meeting agendas; capture and send meeting minutes for client meetings
+ Coordinate data collection for reporting and data analysis
+ Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported.
+ Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager.
+ Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log.
+ Monitor and escalate issues as appropriate.
+ Excellent verbal and written communication and organizational skills.
+ Attention to details and multi-tasking abilities.
+ Problem solving skills.
**Required minimum qualifications:**
+ Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree.
+ 1 additional year of relevant experience
+ Experience working in a fast paced and deadline driven environment.
+ Must be a US Citizen
Candidates that do not meet the required qualifications will not be considered.
**Preferred qualifications:**
+ Excellent written and verbal communication skills.
+ Excellent organizational skills and ability to effectively multi-task.
+ Familiarity with project management tools methodologies.
+ Ability to learn quickly.
+ Strong ability to work as a team and individually.
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
72,000
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
$33k-49k yearly est. 25d ago
Business Development Coordinator
Midwest Marble & Granite
Operations coordinator job in Olathe, KS
Job DescriptionBenefits:
Competitive salary
Opportunity for advancement
Training & development
Business Development Coordinator (Inside Sales) Midwest Marble Granite & Quartz is Olathe, KSs premier countertop provider. The company was founded by a countertop expert who wanted to provide clients with better service, higher expertise, and a joyful experience.
Many companies can cut, fabricate, and install countertops. Our number 1 job at Midwest is helping homeowners fall back in love with their homes. We also enjoy helping designers, remodelers, and builders shine for their clients.
While many companies are shrinking and afraid to expand their outreach aggressively, we are not one of them. We are on a mission to help as many homeowners as possible now and in the future. Our foot is firmly on the gas pedal.
If you like a family atmosphere complete with fast-paced work and absolute accountability to each other, the clients, and the company owners, please carefully read the requirements for this position. If you feel qualified and would like to be considered for the position, please submit your resume and other required documents.
Note: If you are coachable, likable, eager to learn, willing to work hard, enjoy working with your hands, and can see yourself being part of our dynamic team, you are encouraged to apply for this position even if you do not yet meet all the requirements. We will move heaven and earth and lots of marble to craft the right person. We will give you the best training, but you must earn the right to be trained by our experts.
Requirements:
Coachable & willing to learn, grow, contribute
Accountable.
Self-starter. If you are someone who waits to take initiative, this isn't the position for you.
You must demonstrate your skills and knowledge of communicating with suspects to turn them into prospects and, eventually, clients.
Experienced. We require one plus years of successful experience in sales (inside or outside), customer service in a B2C environment, and scheduling or project management in a high-touch service environment. We base your starting wage on your level of experience and referrals/recommendations.
Experienced using CRMs
Effective, professional, and thoughtful communication (especially verbally) with our clients, team, and suppliers.
Problem solver - must demonstrate the ability to solve problems to ensure a happy long-term client while being as cost-effective as possible for the company. The ability to foresee and prevent problems is a big plus.
Must be able to pass DOT physical and pre-employment screening (includes but not limited to drug screening, motor vehicle, and criminal background checks)
Valid and insurable drivers license.
Must have reliable transportation to work.
US Citizen or be eligible to work in the United States
Must be at least 18 years old.
Must provide 3 plus work-related references that we can verify
Steady work history is a plus
Duties include, but are not limited to:
Understand and be able to commit to our mission: Helping homeowners fall more in love with their homes.
In most cases, you are the first person a prospective client will meet on their buying journey. Your ability to engage, instill confidence, create the vision of falling more in love with their home, and eagerly take the next step is critical.
Entering/updating prospect information into CRM
Maintain calendars of Business Development Managers (BDMs) Scheduling
Ensure smooth hand-off and interaction with Business Development Manager and Project Manager
Client servicing and follow-up
Assist in any communication between the prospect/client and operations
Follow up immediately after installation and assess the clients experience
Assist the Business Development Managers in obtaining referrals, testimonials, and reviews from happy clients
Assist in resolving conflicts if a client becomes unhappy - you will be given parameters and asked to use your best judgment and common sense to resolve issues
Scheduling photography on select projects
Assist with marketing updating intake forms to continually improve our processes, maintain website and CRM, capture source data, and offer suggestions on outreach. Have the ability and desire to help with our social media presence.
Assist walk-in prospects greet and welcome, educate and show them samples (if no Business Development Manager is available)
Assist the internal team in a professional and results-oriented manner
Clean and organize desk daily
Assist in keeping the office clean and tidy
Follow/execute work orders with minimal supervision, taking appropriate action to ask questions if things are unclear.
Ensure the safety of yourself, your team, the homeowners, our suppliers and partners.
Benefits Include:
Career path opportunity
Ongoing training and education (internal as well as external training courses)
Paid major holidays
Work hours: Monday through Fridaty, 8 am to 5 pm.
$47k-73k yearly est. 9d ago
QEI Coordinator- Repair (Chicago)
TK Elevator 4.2
Operations coordinator job in Topeka, KS
The first 3 letters in workplace safety are Y-O-U! TK Elevator is currently seeking an experienced QEI Coordinator located in Chicago, IL. The critical position of QEI Coordinator (Qualified Elevator Inspection) coordinates each step of the process for repair projects including communicating from sales through billing with each collaborative party.
ESSENTIAL JOBN FUNCTIONS:
* QEI Coordinator tasks and manages repair projects from inception through completion utilizing the Oracle ERP System Repair Management tool
* Provide pricing to our existing customer service base
* Coordinate inspections
* Works with Account Management Team/ Service Operations Department
* Manage task and QEI proposals through completion
* Responsible for utilizing CRM and Repair Management Tool
* Coordinate each step of the process
* Work closely with payroll and billing upon completion of a repair opportunity to close the project
EDUCATION & EXPERIENCE:
* High school diploma or GED (general education degree); one year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or equivalent combination of education and experience
* Effective professional interpersonal communication - written and verbal - are critical to the success of this position
* Inside sales experience is preferred
* Elevator administrative experience preferred
* Oracle database experience preferred; Excellent Microsoft Office skills preferred
* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Salary range: $26-$32 per hour. The role offers an annual incentive program.
Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered
* Medical, dental, and vision coverage
* Flexible spending accounts (FSA)
* Health savings account (HSA)
* Supplemental medical plans
* Company-paid short- and long-term disability insurance
* Company-paid basic life insurance and AD&D
* Optional life and AD&D coverage
* Optional spouse and dependent life insurance
* Identity theft monitoring
* Pet insurance
* Company-paid Employee Assistance Program (EAP)
* Tuition reimbursement
* 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.
Additional benefits include:
* 15 days of vacation per year
* 11 paid holidays each calendar year (10 fixed, 1 floating)
* Paid sick leave, per company policy
* Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)
Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.
$26-32 hourly 3d ago
Sales / Project Coordinator
Paradise Carpet One
Operations coordinator job in Lawrence, KS
Job Description Paradise Carpet One in Lawrence, Kansas is looking for a detail-oriented people-person that has a passion for home and design! The ideal candidate will thrive under pressure and deadlines. They will offer great customer service, product knowledge and manage the project from start to finish. Being business minded, having a positive attitude and excellent written and oral skills will help a candidate succeed in this position.
Duties
Work with customers in the store to find the right products for their projects
Data entry and paperwork
Follow-up phone calls
Scheduling, problem solving and teamwork.
In-house consultations with customers
Help take care of the show room and more.
Requirements
Previous sales and/or design experience a plus but not required.
Desire to learn and earn is a must!
Previous customer service experience preferred
Detail oriented
Saturday's are a busy day for us so Saturday availability is a must! Work 3 of the 4 Saturdays
Closed on Sundays and an additional day off during the week.
Benefits
Monthly Bonus payout
Life insurance
Paid time off
Paid training
$34k-49k yearly est. 17d ago
PROJECT MANAGEMENT COORDINATOR
City of Lawrence, Ks 3.5
Operations coordinator job in Lawrence, KS
Summary:This position supports project management by coordinating key activities such as maintaining project files, assisting with communications, preparing contracts, submitting and tracking permits, monitoring financials, generating reports, analyzing data in project-management software, and collecting performance measures for City projects and programs. The role focuses on facilitating, reporting, and analyzing projects under the supervision of project managers in the Construction Management, Engineering, and Development (CMED) division of the Municipal Services and Operations Department.
Responsibilities: • Serve as an administrator of the project management software.• Work with vendors, contractors and consultants to obtain quotes and source materials for projects and programs.• Process, track, and reconcile project and program financial transactions including budget, encumbrances, change orders, and expenditures.• Analyze project data and provide insight and guidance with respect to the project.• Assist in the preparation of contracts for professional and construction services with attention to detail.• Assist in the preparation and administration of the annual project and program budgets, including the 5-year Capital Improvement Plan (CIP).• Provide support to project managers as needed; create and maintain project schedules, budget, project plan, cash flows and other project documentation; create and maintain status reports with actual costs, summaries and other communication.
Qualifications:Associate's degree in business, construction management, or related field from an accredited college or university. Four (4) years of experience in a progressively responsible administrative support position, including one (1) year of experience in finance, construction, or contract administration. Experience with public infrastructure preferred or any equivalent combination of education, experience, and training which provide the knowledge necessary to do the work. A Bachelor's degree in business, construction management, or related field may fulfill one (1) year of the experience requirement.
Note: Please provide three (3) references with the application.
Benefit Information:Health/Dental/Vision/Life Insurance: Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks Caregiver Leave - 12 weeks paid leave Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid HolidaysRetirement: Kansas Public Employees Retirement System (KPERS)
$33k-41k yearly est. 41d ago
PROJECT MANAGEMENT COORDINATOR
Lawrence Kansas 4.4
Operations coordinator job in Lawrence, KS
Summary:This position supports project management by coordinating key activities such as maintaining project files, assisting with communications, preparing contracts, submitting and tracking permits, monitoring financials, generating reports, analyzing data in project-management software, and collecting performance measures for City projects and programs. The role focuses on facilitating, reporting, and analyzing projects under the supervision of project managers in the Construction Management, Engineering, and Development (CMED) division of the Municipal Services and Operations Department.
Responsibilities: • Serve as an administrator of the project management software.• Work with vendors, contractors and consultants to obtain quotes and source materials for projects and programs.• Process, track, and reconcile project and program financial transactions including budget, encumbrances, change orders, and expenditures.• Analyze project data and provide insight and guidance with respect to the project.• Assist in the preparation of contracts for professional and construction services with attention to detail.• Assist in the preparation and administration of the annual project and program budgets, including the 5-year Capital Improvement Plan (CIP).• Provide support to project managers as needed; create and maintain project schedules, budget, project plan, cash flows and other project documentation; create and maintain status reports with actual costs, summaries and other communication.
Qualifications:Associate's degree in business, construction management, or related field from an accredited college or university. Four (4) years of experience in a progressively responsible administrative support position, including one (1) year of experience in finance, construction, or contract administration. Experience with public infrastructure preferred or any equivalent combination of education, experience, and training which provide the knowledge necessary to do the work. A Bachelor's degree in business, construction management, or related field may fulfill one (1) year of the experience requirement.
Note: Please provide three (3) references with the application.
Benefit Information:Health/Dental/Vision/Life Insurance: Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks Caregiver Leave - 12 weeks paid leave Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid HolidaysRetirement: Kansas Public Employees Retirement System (KPERS)
$34k-40k yearly est. 39d ago
Logistics Coordinator
Flexsteel 4.4
Operations coordinator job in Edgerton, KS
Schedule and track inbound and outbound shipments to ensure on-time delivery.
Communicate with carriers, suppliers, and internal teams to resolve transportation delays or issues.
Maintain shipping records in accordance with internal SOPs and legal requirements.
Coordinate with warehouse operations to ensure accurate stock transfers.
Liaise with freight providers to schedule pickups/deliveries and secure capacity.
Track and report freight performance metrics (on-time, cost, damage claims).
Participate in daily planning meetings and escalate concerns as needed.
Create with export/import documentation if applicable.
1-3 Years of related work experience is required.
A High School Diploma or equivalent is required - Associate's degree is preferred
$36k-44k yearly est. 60d+ ago
Substance Use Disorder Coordinator - PRN
CKF Addiction Treatment
Operations coordinator job in Topeka, KS
Substance Use Disorder (SUD) Coordinator
Department:
Stormont Vail Hospital Program
Reports To:
Substance Use Disorder Manager
Created Date:
Mar. 2018
FLSA Status:
Non-Exempt
Revised Date:
August 2025
Schedule:
As needed
Category:
On-site
Position Summary
Delivers quality and effective substance use disorder clinical services to patients presenting and/or admitted to a medical facility for acute alcohol/drug intoxication. Also, assists with review and analysis of utilization data, staff development, peer review, staff training, site visit preparation, and monitoring of clinical procedures and patient outcomes and other duties as defined by supervisor.
Essential Duties and Responsibilities
Completes clinical screening, evaluation, and placement of patients.
Develops placement and discharge plans.
Coordinates the delivery of broad range clinical services targeted to minimize hospital utilization and maximize treatment engagement.
Collaborates with hospital staff to improve the management of patients.
Coordinates Substance Use Disorder services provided to the Emergency Services Department and additional areas of the hospital as needed.
Participates in planning and successfully implements clinical strategies to achieve the appropriate length of patient stay in acute care settings.
Plans and implements clinical strategies and resources to achieve increased engagement of acutely intoxicated individuals in indicated treatment services.
Identifies and coordinates the care planning for high utilizers of acute services and develops effective interventions to change default presentation from Emergency Services to identified community based services.
Interviews patients, reviews records, and confers with other professionals to evaluate condition of patient.
Counsels patients to assist patient in overcoming alcohol and drug dependency.
Counsels family members to assist family in dealing with and providing support for patient.
Counsels family members regarding the impact of alcohol and drug dependency in their lives.
Counsels patients/family members in crisis as needed.
Refers patient to appropriate services as needed such as detoxification, medical evaluation and treatment, social services, and recovery resources.
Maintains contact on regular basis with referral sources.
Monitors condition of patient to evaluate success of therapy, and adapts treatment as needed.
Maintains patient files utilizing identified technical resources and providing timely documentation in the EMR in a site visit ready manner, at all times.
Develops discharge/transition plans for patients going to SUD treatment.
Monitors condition of patient to evaluate success of therapy, and adapts treatment as needed.
Understands and implements all TAP 21 Addiction Counseling Competencies.
Participates in utilization review activities as required.
Complies with all policies and procedures relating to clinical licensure.
Essential Duties and Responsibilities - Continued
Reviews utilization management in a timely and quality fashion.
Interprets and administers personnel policies and provides for staff training.
Establishes and maintains work schedules and assignments of Stormont-Vail SUD Team.
Participates in clinical staffing to assist in formulating a treatment plan for each patient and coordinates with other services to ensure patient needs are met.
Provides trainings to practicum students.
Routinely reviews patient records for quality and ensures files are maintained in a site-visit ready manner.
Participates in hiring process and supervises activities of personnel.
Provides leadership, motivation and supervision of a skilled SUD team.
Representative on the Behavioral Health Committee.
Collects data to demonstrate impact on CKF services at Stormont-Vail.
Manages scheduling by updating and maintaining.
Other duties as assigned.
Supervisory Responsibilities
This position may have supervisory responsibilities; including but not limited to employee training, discipline and supervision. Supervisory responsibilities are conducted within the scope of company policies and procedures.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data, Uses intuition and experience to complement data; Designs work flow and procedures.
Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Technical Skills - Assess own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to other's ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situation; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Competencies - Continued
Quality Management- Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths and weaknesses; Identifies external threats and opportunities; Adapts strategy to changing conditions.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.
Attendance/Punctuality - Consistently at work and on time; ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for an offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovate approaches and ideas; Presents ideas and information in a matter that gets others' attention.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Bachelor's degree (B.A., B.S.) or equivalent; and four to ten years related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, patients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software and Word Processing software.
Certificates, Licenses and Registrations
Current valid Kansas Driver's License.
Licensed by the State of Kansas Behavioral Science Regulatory Board as a Licensed Addictions Counselor (LAC) is preferred but not required.
Certification by the National Association of Alcohol and Drug Abuse Counselors is also preferred but not required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.
PHI Access Level
Level 2 - This position will have regular access to patient records, but not access to employee medical information, other than his/her own.
$30k-48k yearly est. 60d+ ago
Healthcare Coordinator
Santa Marta Retirement 4.2
Operations coordinator job in Olathe, KS
Description:Healthcare Coordinator - Healthcare Department
Full-Time | Includes Nights and Weekends
Santa Marta is seeking a dedicated Staffing Coordinator to join our team in healthcare. This key position is responsible for coordinating and maintaining staffing schedules for our nursing departments - including Assisted Living, Memory Support, Skilled Nursing, and Rehabilitation - ensuring that our residents receive the highest level of care every day.
Responsibilities
• Develop and maintain daily, weekly, and monthly staffing schedules for all healthcare areas.
• Coordinate coverage for open shifts, call-ins, and vacation requests to ensure proper staffing at all times.
• Communicate promptly with nursing leadership and team members regarding schedule updates and changes.
• Monitor and track attendance, tardiness, and scheduling patterns; escalate concerns to department leaders as appropriate.
• Support onboarding for new nursing staff, ensuring accurate setup and integration into scheduling systems.
• Collaborate closely with supervisors to forecast staffing needs and assist with recruitment efforts when needed.
• Maintain accurate staffing records in compliance with community policies, labor laws, and regulatory requirements.
• Provide exceptional customer service to both staff and residents in all interactions.
• Participate in the on-call rotation for the Healthcare department.
• Utilize OnShift as the primary scheduling platform.
• Generate and review timecard reports to support payroll accuracy.
This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.
Qualifications
• Previous scheduling or staffing experience in a healthcare environment strongly preferred.
• Experience with scheduling systems or HRIS platforms (e.g., Paylocity, Kronos) is a plus.
• Strong organizational, problem-solving, and communication skills.
• Ability to multitask, prioritize, and adapt within a fast-paced, team-oriented environment.
• Willingness to work nights and weekends as part of the full-time schedule.
• CNA certification required.
Why Join Santa Marta?
• Meaningful, mission-driven work serving residents in a faith-based community.
• A supportive and collaborative team culture.
• A comprehensive benefits package available to full-time associates.
Requirements:
$26k-34k yearly est. 25d ago
Aquatics Coordinator
Genesis Health Clubs 3.8
Operations coordinator job in Leavenworth, KS
Job DescriptionPosition: Aquatic Coordinator Reports to: Aquatics Director Employee Type: Part Time This position will oversee all aspects of the Aquatics Program for a designated Genesis location; including hiring, recruiting, scheduling and training new aquatic staff. This includes, but is not limited to lifeguards, aerobics classes, swimming lessons and pool maintenance as well as constantly developing and growing the success of the aquatic department.
Duties and Responsibilities:
Executes procedures as outlined by the Aquatics Director
Train all instructors to teach safe and effective classes
Train all instructors to help, assist, motivate and retain all members
Responsible for organizing and scheduling all group classes as needed
Maintain equipment, pool and equipment storage areas
Prepare and discuss weekly aquatic report with aquatic director
Promote all classes and events internally and externally
Ability to perform all duties as required for group instructors
Attends all staff and club meetings and events
Establish and maintain professional relationships with members and staff
Ensures that all required documentation (daily reports, checklists, etc.) are completed in a timely manner.
Ability to respond quickly and appropriately to emergency situations
Expectations:
Present a professional demeanor at all times when representing the Genesis Health Clubs
Provide input in developing strategies to support club goals and objectives
Develop and build a team atmosphere among staff and department
Ability to respond to common inquiries or complaints from members
Job Requirements:
Available to work weekends, evenings and holidays
Must hold current CPR and First Aid certification
Ability to work well with others
Customer service abilities
Physical Requirements:
Ability to stand for long periods of time
Ability to lift up to 35 pounds
Ability to communicate with guests and other associates, including reading, writing and speaking
$28k-41k yearly est. 25d ago
Support Operations Associate I
Alarm.com 4.8
Operations coordinator job in Lawrence, KS
Do you have a passion for providing exceptional customer service and solving complex problems? Do you enjoy troubleshooting technology? If you answered yes, we are looking for you to join our Alarm.com contact center. In this role, you will provide phone-based technical support for our dealers by helping them ensure devices in end user's homes and businesses are functioning properly.
Prior technical knowledge is not required; however, technical curiosity and a willingness to learn are key to your success in the role. In fact, candidates without previous technical support experience are strongly encouraged to apply; we see great success in candidates coming from retail, food service, and hospitality industries that are looking to make a career change.
RESPONSIBILITIES
Provide exceptional phone-based customer support regarding Alarm.com products and services
Be inquisitive, logical, and persistent in developing troubleshooting steps to remedy any technical concerns and find solutions
You must be a positive and proactive problem-solver with the ability to think on your feet while providing excellent customer service.
Share knowledge within the team via documentation, on-going training, and participation in lab exercises and product testing
Collaborate with other team members to ensure on-going improvements in quality and service
Have fun in a stimulating and fast-paced environment in which you'll never be bored and you're constantly learning
Other duties as assigned
In joining the technical support team, you will learn about:
Alarm.com's products, services, and devices by participating in extensive in-house training sessions and having hands-on experience in setting up a complete Alarm.com system
The security industry, Alarm.com's business model, marketing strategies, and how we work together with the dealers
CUSTOMER SUPPORT ASSOCIATE REQUIREMENTS
Strong customer service orientation and disposition
Interest in technology (although prior related technology expertise is not required)
Ability to work in multiple technical mediums simultaneously while remaining attentive to customer and their concern
Demonstrated experience with logical thinking and problem solving
Strong technical aptitude and computer skills (e.g., Web-based applications, Mobile applications, Excel, Word)
Excellent written and verbal communication skills - fluency in Spanish, French, or Portuguese is a plus!
A self-starter who is able to operate independently, within a team environment
Bachelor's Degree, preferred
Phone-based support skills, preferred
This is a hybrid position that requires you to work in-person from our Lawrence, KS offices.
WHY WORK FOR ALARM.COM?
While providing unprecedented service, our team also focuses on making work fun! No matter what your interests are you will find like-minded people at Alarm.com. You can be a part of our amazing community that includes monthly game nights (D&D, Azul, Splendor), nerf wars during the workday, themed potlucks, group outings, trivia nights, and countless other activities. We even have a casual environment (yes, you really can wear jeans to work every day!)
Collaborate with outstanding people: We hire only the best. Our quality standards are high and our employees enjoy working alongside other high achievers.
Make an immediate impact: New employees can expect to be given responsibility for bringing new technologies to the marketplace within weeks. You are empowered to perform as soon as you join the Alarm.com team!
Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and gain a broad knowledge base across multiple areas of the business.
Work with latest technologies: As we continue to lead the industry, we require expertise across a broad spectrum of technologies including short and long-range wireless communication, video surveillance, lighting and HVAC automation, web development, and backend application development and hosting.
Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other social events!
COMPANY INFORMATION
Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we're innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more. We're seeking those who are passionate about creating change through technology and who want to make a lasting impact on the world around them.
For more information, please visit **************
COMPANY BENEFITS
Alarm.com offers competitive pay and benefits inclusive of subsidized medical plan options, an HSA with generous company contribution, a 401(k) with employer match, and paid holidays, wellness time, and vacation increasing with tenure. Paid maternity and bonding leave, company-paid disability and life insurance, FSAs, well-being resources and activities, and a casual dress work environment are also part of our outstanding total rewards package!
Alarm.com is an Equal Opportunity Employer
In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.
Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to ********************************.
JR105561
#LI-TG1
#LI-Onsite
$29k-48k yearly est. Auto-Apply 11d ago
Business Operations Associate II
Twin Valley 3.8
Operations coordinator job in Manhattan, KS
Full-time Description
Twin Valley is a fourth-generation family-owned broadband and communications company based in Kansas. We call small-town Kansas home, and we are fiercely committed to the long-term success of our neighbors. We have been innovating for more than 80 years to help unlock possibilities for families, businesses and communities for generations. As a full-service entertainment provider, we deliver hometown service with the cutting-edge technology of the most connected cities. With Twin Valley, you can tap into the larger world with the most reliable connections, delivered at blazing speeds.
Join in on the Success
At Twin Valley, team members enjoy the core values of a multi-generational, family-run business, combined with the competitive pay and benefits of a leading broadband and communications company. We live, work and play in the communities we serve, and many of our employees grew up in rural Kansas. So we have a special bond with our customers and take pride in providing cutting-edge connectivity to our families, friends and neighbors. It's no wonder that Twin Valley keeps getting accolades, with recent “Best Places to Work” and “Business of the Year” award!
Job Summary:
As Business Operations Associate II, you play a key role in accelerating organizational success by supporting the Companies in the areas of switched/special access, regulatory compliance, sales support, system support and billing/collections activities. You see that our strategic projects and initiatives are completed to reduce cost, improve productivity, increase revenue, increase margin, and remain strategically relevant. You track, monitor and report progress of key projects approved for implementation by the organization and provide general administrative support across TVFC.
What you bring to the position:
You have stellar skills in prioritizing, completing multiple projects, identifying problems, and finding resolutions.
You embody and align with our core values and appreciate the strength and stability that comes from working with a values-based company. You appreciate the power and efficiency of consistency in the “ways” we operate.
You embrace change and have the resilience required to continually improve yourself. You can think creatively and can adapt to evolving situations.
You understand the need to collaborate with your team members and other departments and that synergy comes from everyone rowing in the same direction.
You have a strong desire to provide customers with optimum technology solutions and exemplary customer service.
You are a self-starter who is prepared to develop and execute your plan and deliver on quarterly goals on a consistent basis.
You take what you do seriously, but you do not take yourself seriously and you know how to have fun in a professional environment. You are humbly confident and use your knowledge to build confidence without being arrogant.
You successfully fulfill the following essential duties and responsibilities:
You utilize your ADMINISTRATIVE SKILLS to:
Project management and administrative support for special projects.
Manage customer contracts process, including drafting contracts, reviewing with Finance, submitting to clients, distributing signed contracts internally and completing the necessary reporting for sales commissions.
Process development and documentation
You use your COLLABORATIVE SKILLS to:
Foster strong relations across the company and with carriers and customers.
Assist internal organizations with administrative and project management duties surrounding process, system and network improvement projects.
Provide intercompany and end user billing across TVFC relevant products.
Support the company by completing other duties as assigned.
You use your TECHNICAL SKILLS to:
Prepare regulatory filings.
Perform budget preparation and analysis.
Perform Revenue and commission analysis and reporting.
Handle end-to-end circuit connectivity across TVFC. Consists of quotes, financial models, order receipts, construction and installation coordination, billing and collections.
Perform internal network infrastructure management tasks such as order receipts, quotes, accounts payable audits, commissions carrier relations and installation project management.
Perform mapping functions to support projects and integrations.
Identify and implement ways to improve processes and increase work-flow effectiveness and efficiency.
Perform assigned end user billing, collections and data integrity tasks.
Understand and provide support for technical systems and processes
Understand and stay current on company products and services.
Understand and stay current on industry-related state and federal regulations related to job duties.
You use your CUSTOMER SERVICE SKILLS:
Provide internal and external customer support by answering questions related to contracts, orders, systems, projects, etc
Work with end users and carriers, proactively and reactively, to implement connectivity solutions.
Work with eligible entities, consultants and USAC to administer, manage and ensure compliance with the E-rate and Rural Healthcare programs.
As a successful employee, you will demonstrate the following professional skills as you carry out your position:
Oral Communications - Speak clearly and persuasively in positive and negative situations; respond well to questions; demonstrate group presentation skills and participate in meetings.
Written Communications - Write clearly and informatively, edit work for spelling and grammar; present numerical and statistical data effectively and read and interpret written information.
Presentation - Deliver business, non-technical, and limited-technical presentations.
Leadership - Lead people and get results through others in a positive and inspiring manner.
Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold company values.
Organizational Support - Follow company policies and procedures and complete other duties as assigned.
Judgment - Include appropriate people in decision-making process.
Interpersonal Skills - Maintain confidentiality; keep emotions under control; listen well; work with all levels of management throughout the organization.
Assimilation - Read and interpret a variety of instructions furnished in written, verbal, diagram or schedule form.
Decision-making: Make sound decisions using information at hand.
Planning and Organization - Organize and manage multiple priorities; plan work activities; use time efficiently; plan for additional resources; set goals and objectives; meet deadlines.
Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
Adaptability - Adapt to changes in the work environment; manage competing demands; deal with frequent change, delays, or unexpected events.
Task & Detail-Oriented - Manage and follow through on multiple tasks and communications in a timely manner; focus and concentrate; perform tasks with a high-level of accuracy and attention to detail.
Requirements
You will meet the following educational, licensing, certification, and work experience requirements:
Associate's degree in business or an area related to the position. Bachelor's degree preferred.
Five years of similar or related experience required.
Extensive knowledge of terms and regulatory requirements in the broadband and rural telecommunications industry.
Working knowledge of industry CRM and mapping software such as Innovative Systems, NISC, MACC, Mapcom, etc.
Proficiency in Microsoft office productivity software (Outlook, Word, Excel, Teams, Powerpoint, etc).
Hold and maintain a valid driver's license; driving record must meet the criteria of the company's insurance carrier for acceptance of coverage
You will follow Twin Valley's Core Values:
Humor & Fun - We enjoy spending time with each other, collaborating and sharing what makes us unique.
Lead by Example - Always taking initiative, acting responsibly and demanding excellence from ourselves.
Resilience - Change is inevitable. We embrace it. And we use it to drive creativity and innovation.
“Team First” Initiative - Proactively helping one another, taking individual accountability for the success of the whole team.
Continuous Improvement - Daily improvement matters. Bold ideas move us forward.
You are able to work in the following environmental and working conditions:
Travel to company and customer locations in varying conditions.
You have the physical capability, mental stability and emotional intelligence that enables you to meet all the requirements and qualifications of the position with or without a reasonable accommodation.
Included as part of this job description is a table of physical and mental job requirements specific to the area of employment.
Respectful Work Environment
Twin Valley Family Companies (TVFC) believes in providing a respectful and inclusive workplace and is an Equal Opportunity Employer. TVFC does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Applicants and employees who need assistance or an accommodation due to a disability should contact human resources.
$90k-121k yearly est. 53d ago
Operations Coordinator - Registrar
University of Saint Mary 4.0
Operations coordinator job in Leavenworth, KS
The University of Saint Mary is conveniently located a short 30 minutes' drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY:
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY:
The OperationsCoordinator - Registrar performs data entry, handles routine requests, and provides excellent customer service to students, faculty, staff, and the general public. This is a part-time, hourly position.
ESSENTIAL FUNCTIONS:
* Maintains the confidentiality and protection of student records
* Maintains the Registrar inbox, forwarding tasks to the appropriate individuals
* Provides accurate and timely data on requests for deferments, degree verification, and enrollment verifications
* Process requests for transcripts, student grade records, course descriptions, and other information in accordance with privacy laws and university policies
* Greets visitors in person or on the phone, providing customer service with advice and guidance regarding the registration process; may refer customers to appropriate staff
* Responds to inquiries by telephone or letter regarding academic standing, transcript problems, and unclear or irregular transcript requests
* Processes name changes and update other academic and demographic information.
* Processes course modifications to include adding/deleting courses and sections, updating instructor information, days/times/rooms/location
* Processes Solomon Amendment requests
* Processes student FERPA updates and sends out annual FERPA notifications
* Maintains official timeline and operations calendar and sends out mass emails regarding academic and university governance reminders and deadlines
* Maintains room reservations for classrooms - including room schedule charts, meeting rooms and university spaces
* Assists with convocation, commencement activities, and other university ceremonies and events as requested
* Orders office supplies as needed
* Manages the department budget
* Responsible for course setup and registration associated with continuing education workshops
* Monitors incomplete grade assignments
* Processes personal information updates, which includes monitoring the need for Professional License Disclosures
* Assists with special projects and tasks as requested
* Performs other duties as assigned
REQUIREMENTS:
* Associate's degree required
* Previous experience in a higher education setting, preferred
* Ability to function in a high-paced environment handling large quantity of emails and phone calls
* Strong attention to detail and accuracy
* Excellent organizational skills, with the ability to prioritize tasks and meet deadlines
* Proficiency in using university information systems and standard office software (i.e. Microsoft Office, data management systems)
* Ability to communicate effectively and professional with a diverse population of faculty, staff and students
* Ability to complete routine paperwork
* Ability to maintain confidentiality of records and information
* Affinity with the overall mission of the University of Saint Mary
TO APPLY:
Submit a cover letter, resume and contact information for at least three current professional references.
Saint Mary is an Equal Opportunity Employer.
Questions: email human resources at *************
How much does an operations coordinator earn in Topeka, KS?
The average operations coordinator in Topeka, KS earns between $27,000 and $54,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.
Average operations coordinator salary in Topeka, KS
$38,000
What are the biggest employers of Operations Coordinators in Topeka, KS?
The biggest employers of Operations Coordinators in Topeka, KS are: