Operations internship jobs in Coral Gables, FL

The Operations Associate will support the Director of Operations (DOO) in managing the daily operations within the School of Film & Television. This role is essential in facilitating communication and collaboration across departments, streamlining workflows, and ensuring effective resource management. The Operations Associate will contribute to the overall productivity and success of SFTV by assisting in areas related to administrative and operational processes including budget and purchasing, building access, facilities and space management, technology, onboarding and training, and general project management. Position Specific Responsibilities and Accountabilities General Duties: Assist the DOO in overseeing various operational and administrative functions and as directed by the Dean. Maintain day-to-day operational systems and processes. Encourage and model cross-collaboration efforts with internal SFTV staff departments to streamline processes. Collaborate closely with SFTV staff departments including but not limited to the Dean's Office, Events, Industry Relations, Marcomm, Faculty Services, Student Services, Scheduling, and Production staff. Act as a liaison between the DOO and SFTV staff, fostering open communication and collaboration. Prepare reports for the DOO, highlighting key insights and recommendations. Create and maintain Year-at-a-Glance SFTV operations calendar that captures relevant deadlines, events, compliance requirements, projects, and submissions. Assist with creation of project timelines, checklists, agendas and take meeting minutes as needed. Train and supervise future administrative assistant or similar role, in addition to hiring, onboarding and supervision of student-workers. Policy, Procedures, and Workflows: Create and maintain a centralized library of documents, guides, org charts, policies, and manuals to reflect internal SFTV processes, procedures and workflows. Centralized documents will be shared across multiple departments. Maintain accuracy and attention to detail through various drafts and iterations. Manage SFTV faculty and staff directories. Collaborate closely with the Dean's office and Faculty Services staff to ensure accuracy. Prepare reports, presentations, and templates in alignment with university and SFTV branding guidelines, ensuring consistency and clarity. Onboard and train new staff members on centralized workflows and processes. Maintain a strong commitment to routing inquiries, requests, and communications through appropriate channels, aligned with internal reporting structures and approval processes. Technology and Facilities: Under the direction of the DOO, manage and process daily and semester-based building access requests. Manage and maintain the SFTV room and amenities list which includes all spaces assigned to SFTV including but not limited to instructional spaces, labs, suites, stages, theaters, offices, conference rooms, storage, closets, cages etc. Resource shared across staff and leadership. Accuracy is essential. Collaborate closely with DPS and FM personnel to troubleshoot and resolve access related concerns. Submit batch requests prior to the start of each semester and summer sessions, ensuring appropriate access across SFTV faculty, staff and students. Submit requests to adjust building schedules as needed for theaters, classrooms, labs and specialized spaces across both campuses. Consult Scheduling Analysts on course schedules and programming. Collaborate closely with the ITS department to resolve staff related issues, escalating to supervisor as appropriate. Refer non-RMP faculty inquiries to faculty services staff. Serve as the RMP Coordinator for SFTV. In close collaboration with the Information Technology Services department (ITS), ensure faculty and staff have necessary computers and laptops and ensuring replacements are processed in accordance with university and SFTV policies. Track and support ITS project case requests. Highlight approaching deadlines and in preparation of submission dates. Tracked pre-planning and submission dates on the operations calendar. Conduct inventory of assets including but not limited to computers, laptops, printers, copiers, office and classroom furniture. Consistently maintain accurate records. Prepare reports for the DOO, highlighting key insights and recommendations. As directed by DOO, assist with Academic Equipment Requests process including meeting invites, agenda, minutes, information gathering, and submission Collaborate closely with university Facilities Management to resolve general tickets, maintenance, and repairs. Maintain a log of SFTV facilities requests, flagging recurring or outstanding issues. Continuous follow-up on outstanding tickets through resolution. Prioritizing health, safety, and time-sensitive related items. Escalate to Facilities Management and DOO as necessary. Assist in the scheduling and maintenance of SFTV-controlled spaces across both campuses taking into account various users, impacts, and conflicts. Track and support FM project case requests. Highlight approaching deadlines and in preparation of submission dates. Tracked pre-planning and submission dates on the operations calendar. Provide support related to capital projects as directed by the Director of Operations. Staff & Faculty Support: Serving as a central point-of-contact for various staff needs, resolve and routing daily inquiries and requests. Provide support and accurate guidance. As directed, assist in the onboarding and off-boarding processes for SFTV staff, ensuring a smooth transition and adherence to best practices and internal SFTV criteria. Route non-RMP faculty inquiries to Faculty Services staff. Collaborate closely with Faculty Services staff to support as needed. Budget, Expenses, and Purchasing Support: Maintain knowledge of finance and budget related functions and processes within Workday. Process transactions and/or submit forms with accuracy. Maintain knowledge of university finance purchasing policies and align with practices. Support and assist staff with troubleshooting and processing of invoices, requisitions, purchase orders, expense reports, reimbursements and/or reconciliation of university issued p-cards via Workday. Refer all other requests to the DOO including but not limited to approval for funding, travel & professional development, software, equipment and/or furniture purchases. Additional Duties: Assist with special projects and perform other duties as assigned by the DOO to support the mission and goals of SFTV. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically a bachelor's degree in Business Administration, Operations Management, or related field or equivalent experience. Minimum of 5 years of experience in operations and/or facilities coordination, or technical role. Preferably in university setting. High level of proficiency in office software applications (e.g., Microsoft Office Suite, Teams, Zoom etc.) and ability to learn and adapt to internal systems quickly. Demonstrated knowledge of basic budget principles, processes, and systems; experience with Workday strongly preferred. Understanding of and ability to follow organizational structure and defined processes. Excellent organizational and decision-making abilities with meticulous attention to detail and consistent follow-through. Ability to prioritize and manage multiple projects simultaneously with accuracy and efficiency. Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership. Experience in a university setting desirable. Excellent written and verbal communication skills. Commitment to supporting a diverse and inclusive work environment. Proven ability to exercise a high level of discretion, handling confidential matters with sound judgment. High degree of emotional intelligence. Proven ability to work calmly and efficiently in a high-pace, high-volume environment. Ability to work independently, collaboratively, and follow direction. Proven track record in managing staff effectively. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. #HERC# #HEJ# Staff Regular Salary range $66,600.00 - $86,600.00 Salary commensurate with education and experience.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit *********** for more information.)

Areas of Focus: Accounting, Payroll, Employee Administrative Processes, & Office Administration. We are seeking a highly experienced Administrative Operations Specialist with at least seven years of hands-on experience in multi-state accounting, payroll processing, employee administrative processes related to onboarding, payroll, and records management, office administration, and advanced Excel data management. This role supports critical business operations across our healthcare technology organization, which includes approximately 75 U.S. employees and an additional 55-75 offshore resources provided through a combination of parent-company subsidiaries and external third-party vendor partnerships. Success in this position requires exceptional attention to detail, strong critical-thinking and problem-solving skills, and the ability to manage competing priorities across accounting, payroll, and employee administrative functions in a fast-paced, compliance-driven environment. The Specialist will collaborate regularly with leadership, including the CEO and the Director of Administrative Operations, and may support evolving accounting or administrative needs as business requirements change, while managing confidential information with accuracy and professionalism. The role requires a highly organized individual who can balance multiple concurrent deadlines, remain steady under pressure, evaluate information holistically, connect details across functions, and proactively question inconsistencies or gaps to prevent downstream errors, delays, or compliance risks. Core Values Our Core Values reflect who we are and guide how we work, lead, and collaborate. They apply to every role and define the standards of behavior and performance expected across the organization. We seek individuals who align with these values and contribute to a positive, respectful, and high-performing workplace culture. Client Success: We build trust by listening, understanding, and delivering value that helps clients achieve their goals. Ingenuity: We embrace creativity and innovation to develop better solutions and improve how we work. Nimble: We adapt quickly to change and focus on what drives results. Curiosity: We seek understanding, ask questions, and continuously develop our knowledge and skills. Reliability: We hold ourselves accountable and deliver on our commitments. In this role, Client Success is supported by maintaining accurate, timely, and compliant internal operations that enable teams to deliver effectively for clients. Ingenuity is demonstrated by identifying opportunities to improve administrative processes, streamline workflows, and apply practical solutions that enhance efficiency and reliability. Being Nimble means managing shifting priorities, deadlines, and requests with focus and composure while adapting to changing business needs. Curiosity is reflected in asking thoughtful questions, connecting information across accounting, payroll, HR, and administrative functions, and seeking to understand the “why” behind processes to prevent errors and improve outcomes. Reliability is demonstrated through accountability, discretion, and consistently delivering accurate work while handling sensitive financial and employee information with professionalism and care. Work Authorization & Sponsorship The Company does not provide visa sponsorship or employer-supported work authorization of any kind, now or in the future. This includes, but is not limited to, H-1B, H-1B1, H-2B, L-1, O-1, TN, E-3, E-1/E-2, F-1 OPT or STEM OPT, J-1, H-4 EAD, L-2 EAD, or any other immigration status or work authorization that requires employer petitioning, sponsorship, extension, verification, or other employer action. All candidates must have active, valid, and unrestricted authorization to work in the United States at the time of hire and throughout employment, without any sponsorship, petition, or support from the Company. The Company complies with all federal immigration laws, including the Immigration Reform and Control Act (IRCA), and does not discriminate based on citizenship or national origin. Employment Eligibility & Pre-Employment Screening Notice Our Company participates in E-Verify as part of certain client contractual requirements. In accordance with federal law, all new hires must complete Form I-9 and provide documentation acceptable to the U.S. Department of Homeland Security (DHS) to verify their identity and authorization to work in the United States within three (3) business days of their start date. For more information on employment eligibility verification and acceptable documentation, visit the DHS website at: *************************************************************** As a condition of employment, candidates are subject to a post-offer background check, prior employment verification, and drug screening. Employees may also be subject to background checks or drug testing where required by applicable law or client contractual obligations. All screening is conducted in compliance with the federal Fair Credit Reporting Act (FCRA) and applicable federal, state, and local laws. The scope and timing of drug testing may vary by state and role, depending on applicable legal requirements. All positions require pre-employment drug screening. The scope and substances tested may vary by state, depending on applicable state and local laws. Work Location This is a hybrid position based in our Boca Raton, FL office and is not a fully remote position. The role requires regular on-site presence at the Boca Raton office, with a current expectation of at least two (2) days per week. In-office requirements may increase to three (3) or more days per week based on business needs, collaboration requirements, training, or leadership presence. During certain weeks, additional on-site days, up to five (5) days, may be required. Candidates should be comfortable with a flexible hybrid model where in-office expectations may evolve over time. Team members must be available to adjust their on-site schedule to support required in-person meetings, collaboration, or other business activities. Candidates must currently reside within a 50-mile radius of our Boca Raton, FL office. Relocation assistance is not available for this position. Work Schedule This is a full-time, exempt position that generally aligns with standard U.S. business hours. The role requires professional flexibility to adjust work hours when necessary to meet deadlines, attend meetings, support time-sensitive activities or collaborate across time zones. While the Company does not expect excessive hours, this role requires professional judgment and flexibility, and individuals who require a rigid 9-5 or fixed 40-hour schedule may not be successful. Reasonable accommodations will be provided in accordance with applicable law. Technology & Hybrid Remote Work Requirements This role requires strong proficiency with Microsoft 365 applications and regular use of business systems that support accounting, payroll, HR, reporting, and administrative operations. Candidates must have reliable and secure technology, stable internet access, and a dedicated, professional, private, and confidential workspace when working remotely. On-site presence in the Boca Raton, FL office is required as scheduled. Work Environment This role operates in a professional office and hybrid work setting. On-site work takes place in our Boca Raton, FL office, and remote work requires a workspace suitable for confidential tasks and professional virtual participation. The role involves regular use of computers, business software, and video conferencing tools to support accounting, payroll, HR, and administrative activities. Team members are expected to maintain a professional presence in both in-person and virtual interactions. Occasional travel for Company meetings or events may be required. Reasonable accommodations will be provided in accordance with applicable law. Physical, Sensory, Communication and Cognitive Requirements This role requires the ability to perform essential job functions that include prolonged periods of computer use, frequent communication in spoken and written English, and the ability to analyze information, manage multiple priorities, sustain focus, shift between tasks or contexts, and maintain strong attention to detail in a dynamic, fast-paced environment. The role requires the ability to maintain organization, composure, and clear judgment when navigating multiple simultaneous tasks, deadlines, and responsibilities. Reasonable accommodations will be provided in accordance with applicable law. The full requirements will be shared with candidates during the interview process. What You Will Do - Brief Summary Support accounting, payroll, employee administrative processes related to onboarding, payroll, and records management, office administration, and internal reporting activities, including coordination of day-to-day office operations as needed, with accuracy, discretion, and confidentiality. Maintain financial spreadsheets, operational data, and administrative tools using advanced Excel skills and strong attention to detail. Process and validate information across multiple systems and workflows, applying judgment to identify errors, inconsistencies, or issues that require clarification or escalation, and understanding potential downstream impacts. Assist in onboarding and offboarding processes and maintain accurate, compliant employee and contractor documentation. Work closely with executive leadership, including the CEO and Director of Administrative Operations, to support operational needs. Contribute to process improvements and ensure compliance with internal controls, policies, and regulatory requirements. Education Required: High school diploma or equivalent. Preferred: Bachelor's degree in business, accounting, or a related field, or a combination of education and professional experience that provides equivalent knowledge and competencies. Preferred/Considered a Plus: Experience with ADP Workforce Now; experience within the software development and/or consulting industry. Minimum 7 Years of Professional Experience Required Extensive hands-on experience in administrative operations or related corporate support functions involving accounting, payroll, human resources administration, and office administration. A track record of managing multiple functions in a deadline-driven, compliance-focused environment with the ability to shift between varied priorities and contexts on a regular basis. Demonstrated ability to apply accounting principles, internal controls, reconciliation concepts, and the interdependencies between accounting, payroll, HR, and other operational processes, including understanding how errors or changes in one area can create downstream impacts such as incorrect reporting, data inconsistencies, delayed payments, or compliance risks. Hands-on responsibility for accounting workflows such as accounts payable coordination, financial data tracking, bank activity monitoring, tax-related tasks such as sales and use tax tracking, filings and payments, or similar financial administrative work requiring accuracy and confidentiality. Direct involvement in multi-state payroll processing with knowledge of payroll terminology, regulatory requirements, reporting, and the downstream impact of payroll decisions on financial and HR systems. Background in multi-state employee administrative support, including onboarding and offboarding, maintaining employee records, processing employment documentation, and applying employment-related processes that require knowledge of employment law fundamentals and recordkeeping standards. Coordination of office administration activities across one or more locations, including vendor coordination, service requests, supply management, and daily operational support. Collaboration with executive leadership and cross-functional teams, including comfort working with international counterparts and adjusting communication and workflows to support global coordination. Use of administrative systems such as HRIS, payroll platforms, accounting systems, ERP modules, or similar tools that support internal operations and data integrity. Advanced-level Microsoft Excel skills to independently structure and manage financial and operational data, including designing spreadsheets, applying advanced formulas, building pivot tables, validating data accuracy, and developing efficient processes that support accounting, payroll, and HR workflows. Advanced skill in Microsoft 365 applications, including Outlook, Word, and Teams, with the ability to support documentation, tracking, reporting, workflow management, and communication. Capacity to manage varied responsibilities across multiple administrative domains with consistent accuracy, sound judgment, confidentiality, and attention to detail in a dynamic, multi-state operating environment. Hiring Pay Range: 76,000 - 95,000 annualized. The stated hiring pay range is our good faith belief at the time of this posting. Final compensation placement will vary based on multiple factors such as position level placement, experience, knowledge, geographic location, competencies, and skill level as well as internal equity. Bonus Compensation: Discretionary annual bonus amounts are not guaranteed and are subject to change based on company and individual performance. Discretionary annual bonuses, when paid, are determined by the leadership team and based upon individual performance that exceeds role expectations. Benefits: In accordance with this position, hired individuals may be eligible to participate in Company benefit plans and programs, including paid time off benefits (vacation, holiday, and sick time); group medical, dental, and vision insurance programs; life insurance and disability benefits; the Company's 401 (k) retirement plan, in accordance with and subject to the eligibility and other provisions of such plans and programs. Hiring Process Applications that meet the minimum requirements and are not screened out through the initial application questions will be reviewed by a member of our team. Selected candidates will be contacted for an initial interview of approximately 30-60 minutes with the hiring manager. Final candidates will be invited to an on-site interview in our Boca Raton office, typically lasting 60-90 minutes, with the hiring manager and the CEO. As part of the final interview stage, candidates will complete a short, live Excel exercise to help us understand how they work with data in real time and apply critical thinking in practical scenarios. This is a job-related exercise and not a speed or trick test. Equal Employment Opportunity: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. The Company provides reasonable accommodations to qualified individuals with disabilities or sincerely held religious beliefs, as required by law. Job Posting Disclaimer: The information provided in this posting is intended to describe the general nature and level of work expected for this role. It is not an exhaustive list of all duties, responsibilities, or qualifications. Job duties and requirements may change based on business needs, consistent with applicable law. Employment with the Company is at will, meaning either the employee or the Company may end the employment relationship at any time, with or without notice or cause, as permitted by law

Working Title: BUILDING OPERATIONS SPECIALIST - 72002072 Pay Plan: Career Service 72002072 Salary: $51,038.52 + $1,248.00 CAD Total Compensation Estimator Tool Building Operations Specialist Division of Real Estate Development and Management State of Florida Department of Management Services This position is located in Miami, FL Position Overview and Responsibilities: This position is directly responsible for performing highly skilled and complex mechanical repairs on HVAC and building equipment. Maintenance Duties: Perform highly skilled and complex mechanical repairs on building equipment. Inspect equipment, analyze trouble and plan sequence of repair operations. Investigate complaints and equipment malfunctions. Ensures operation of machinery and mechanical equipment by completing preventive maintenance requirements. Analyze performance of equipment. Performs maintenance on HVAC systems. Assist with the maintenance of hardware, doors, windows, restroom fixtures and minor carpet repairs. Plumbing duties, to include but not limited to unclogging of drains, repair of flush valves, repair of commodes, sinks, urinals, drinking fountains. Repair receptacles; pull new circuits for electrical, run EMT & PVC conduit, change out breakers. Assist the maintenance staff with monitoring or adjusting the Energy Management, Fire Protection and Security Systems. Assist outside contractors and others as needed. Administrative Duties: The Employee is expected to conduct administrative tasks in the performance of his daily job duties. These tasks include but are not limited to: Prepares mechanical maintenance reports by collecting, analyzing, and summarizing information and trends. Accurately enter time worked, leave requests and leave taken into the People First system. Accurately enter and maintain data in the work order and PM system. Operate a computer to check email, create and respond to assigned work requests, conduct research, locate and order repair parts. Maintain vehicle logs and ensure vehicle maintenance is performed at established intervals. Public Relations: Maintains a good rapport with tenants, co-workers, & supervisors in buildings; keeps them informed of any unusual situations and is available to answer questions and requests. Excellent public relations skills are required since this position is in continuous contact with both tenants and the public. It is required that courteous and respectful behavior is displayed at all times. A professional image is needed as this position represents the department to both the public and tenants. Knowledge, Skills, and Abilities: Knowledge of mechanical system operation, troubleshooting and repair i.e. chillers, boilers ahu's, variable frequency drives, variable air volume systems, pumps and motors. Knowledge and operation of computer applications i.e. Windows 7 operating system, Microsoft Office applications. Ability to operate, troubleshoot and repair mechanical systems i.e. chillers, boilers ahu's, variable frequency drives, variable air volume systems, pumps and motors. Knowledge of the principles and techniques of skilled building trades or mechanical repair work. Knowledge of safety procedures required in maintenance and repair work. Skill in using tools and equipment in maintenance and repair work. Ability to perform a variety of skilled trades functions. Ability to read blueprints. Ability to install, maintain and repair electric motors, generators and other mechanical equipment. Ability to take accurate measurements. Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Valid driver's license. Valid HVAC certification Valid chiller or boiler certification Valid EPA 608 Universal certification Minimum Qualifications: Five years' experience in commercial HVAC Valid HVAC certification Valid chiller or boiler certification or within 12 months of employment Valid EPA 608 Universal certification Valid and applicable driver's license On-Call Assignment - This position has been approved in accordance with Section 110.209, Florida Statutes, Chapter 60L-32, Florida Administrative Code, and Collective Bargaining Agreements with the Florida Nurses Association (FNA) and the American Federation of State, County, and Municipal Employees (AFSCME), Florida Council 79. The approved On-Call form has been forwarded to the servicing human resource office. Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents. This position requires: Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftop, able to reach overhead, bend at the waist, kneel and crouch. Prolonged periods of time walking, standing, bending, climbing and exerting up to 30 pounds of force frequently. Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents. Additional background screening may be required by tenant agencies based on position assignments or access requirements. The Benefits of Working for the State of Florida: State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click ************************************** Our Organization and Mission: Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida." Special Notes: DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses: ***************************** ****************************** An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at **************. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Successful completion of background screening will be required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

General Description: The person in this role will assist the Contract Management Department and the Finance Department with various core operations processes. In relation to Contracts, this role will assist with preparing, tracking, and/or monitoring various legal and other filings, contracts, and other important documents, as further detailed in the below. This position is ideal for a candidate with experience or a strong interest in corporate law and contracts. In relation to Finance, the person is responsible for providing accounting support to Finance Department including efficient processing and payment of MRI accounts payable invoices. Essential Functions: CONTRACTS: Assist with the administration and management of the department's process tracking database, including the real-time updating of Excel spreadsheets; Organize and maintain the department's database of required licenses, permits, and other corporate filings, and assist with the preparation and editing of such filings; Monitor and process the company's import procedures, including customs and tariff tracking; Maintain the department's overall filing system; Plan, initiate, and carry to completion various clerical, secretarial, and administrative activities; Provide ad hoc support to internal teams on contract processing matters, which may include the gathering of background documents, the creation of new project files, etc.; FINANCE: Responsible for MRI accounts payable activities, in multi-system environment, to include compiling, maintaining and processing of MRI invoices for purchase order matching, approving and posting, and cost invoices. Vendor checks printing and distribution and ACH payment and remittance distributions Collect suppliers' ACH bank information and assist with verbal confirmation of all bank information. Backup to other A/P personnel Other finance functions as needed. Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Education: Bachelor's degree in English, law, public administration, or a related field; -or- An Associate's degree or completion of a two-year accredited paralegal program AND at least 2-4 years of related experience, preferably in a supporting role in the legal field Experience: Two or more years' experience of accounting or finance or related field. Knowledge, Skills & Abilities: Demonstrated organizational skills, comfort with multi-tasking; and a strong attention to detail; Professional interpersonal and communication skills (both verbal and written); Intermediate familiarity with Microsoft Word's tracking and comparison features (i.e., redlining); Proficient in Microsoft Excel and Microsoft Outlook a plus. Team-oriented mindset and strong work ethic; Be qualified to become a notary public; Ability to follow instructions, complete tasks on time, and work with minimal supervision; Must be able to deal with and handle confidential information; Preference for those with a general interest in the legal field, as may be demonstrated through coursework, extracurricular activities, or jobs and internships. Familiarity with ERP systems Licenses and/or Certifications: None required Travel: No travel anticipated Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Inclusive Benefits Financial Solutions, including Credit Union membership NMG Associate's Core Discount of 30% with multiple in-store opportunities for an additional 30% off across select brands NMG Discount Marketplace featuring 1,000s of products and services with over $5,000 in saving About Neiman Marcus Group Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************. Neiman Marcus Group is a relationship business that leads with love in everything we do-for our customers, associates, brand partners, and communities. Our legacy of innovation and our culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. Your Role As a Seasonal Operations Associate, you will work to enhance our client experience with our operations team during our most magical time of year. Reporting to an Operations Manager, the team Makes Life Extraordinary by leading with a people first mentality and ensuring exceptional execution of assignments. What You'll Do Unload and sort inbound merchandise and prepare the merchandise for the selling floor Prepare outbound merchandise to be shipped to a client, another store or the distribution center Complete daily inventory control operations Execute merchandise price changes as needed Ensure all safety procedures are followed on the receiving dock and in all other work areas What You Bring Minimum 1 year of experience in an operations or warehouse role(s) Familiar with and able to use retail and mobile technologies Requires standing, bending, climbing stairs, and lifting and carrying up to 35 pounds Must be willing to work a flexible schedule based on business needs which will include nights, weekends and holidays

WHO WE ARE NeueHealth is a value-driven healthcare company grounded in the belief that all health consumers are entitled to high-quality, coordinated care. By uniquely aligning the interests of health consumers, providers, and payors, we help to make healthcare accessible and affordable to all populations across the ACA Marketplace, Medicare, and Medicaid. NeueHealth delivers clinical care to health consumers through our owned clinics - Centrum Health and Premier Medical - as well as unique partnerships with affiliated providers across the country. We also enable providers to succeed in performance-based arrangements through a suite of technology and services scaled centrally and deployed locally. Through our value-driven, consumer-centric approach, we are committed to transforming healthcare and creating a better care experience for all. Position Summary Are you looking to launch your career in Human Resources and HR technology? We are seeking a highly enthusiastic, organized and detail-oriented Associate HR Operations Specialist to join our team. This role is ideal for recent graduates or early-career professionals who want hands-on experience in HR operations and Workday HCM. You will play a critical role in ensuring a seamless, compliant, and engaging process for new hires while supporting day-to-day HR Operations. The ideal candidate will have strong technical proficiency, a systems mindset, and the ability to manage onboarding as a coordinated project. This position offers opportunities to contribute to process improvements and enhance the overall employee experience across the organization. This role is hybrid at our location in Doral, FL Role Responsibilities Coordinate the entire onboarding experience, including entering and monitoring background checks and OIG matches, scheduling start dates with recruiting, sending candidate communications, and ensuring all compliance steps are completed before hire. Maintain accurate employee records in Workday, process new hire entries, internal transfers, and promotions, and ensure data integrity across all HR transactions. Generate reports and troubleshoot system issues as needed. Handle I-9 verifications and E-Verify submissions, send welcome emails, and load new hires into Workday and Litmos while monitoring required onboarding steps. Oversee reverification processes such as I-9 updates and medical license tracking and ensure accurate creation and maintenance of user records in Litmos. Resolve and assign Help Desk tickets, facilitate internal transfers and promotions, and provide timely updates to stakeholders. Identify process gaps, propose solutions, and contribute to enhancements that improve efficiency, compliance, and overall employee experience. Core Competencies Technical Proficiency: Must quickly learn and navigate HR systems (Workday, Litmos) and maintain a systems-oriented mindset. Project Management: Ability to manage onboarding as a coordinated project, ensuring timely completion of all steps cross-functionally. Collaboration: Works effectively with recruiting, HR, and other stakeholders to deliver a seamless experience. Problem-Solving: Independently identifies issues and proposes practical solutions. Communication Skills: Clear, timely, and professional communication with candidates and internal teams. Confidentiality: Handles sensitive employee data securely. Requirements Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience). Strong technical aptitude with the ability to quickly learn and navigate HR systems (Workday experience strongly preferred). Proficient in Microsoft Office (Excel, Outlook). Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to work independently and manage priorities in a fast-paced environment. Preferred Qualifications Familiarity with compliance processes such as I-9, E-Verify, and background checks (training provided if needed). Knowledge of healthcare compliance requirements (medical license verification). Previous experience in a multi-location organization. Bilingual in English and Spanish. As an Equal Opportunity Employer, we welcome and employ a diverse employee group committed to meeting the needs of NeueHealth, our consumers, and the communities we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Job Description Fleet Operations Specialist - Autonomous Electric Vehicles (AEVs) Pay: $29.00/hour Schedule: Tuesday-Saturday: 6:00 AM - 2:30 PM Sunday-Thursday: 2:00 PM - 10:30 PM About the Role We're seeking a Fleet Operations Specialist to help keep our fleet of autonomous electric vehicles ready for daily operations. You'll handle software deployment, troubleshooting, and calibration checks, ensuring all systems function safely and efficiently. This role combines hands-on vehicle work with technical problem-solving and coordination with engineering teams. Key Responsibilities Verify calibration and operational readiness of fleet vehicles. Conduct manual test drives to collect data after maintenance or software updates. Use terminal, GUI (Graphical User Interface), and version control tools to run calibrations, review data, and process system updates. (A GUI is a visual interface that allows you to interact with software using buttons, menus, and dashboards instead of text commands.) Perform pre-mission checklists and document vehicle status. Collaborate with engineers to troubleshoot technical or mechanical issues. Maintain vehicle cleanliness, organization, and accurate documentation. Requirements Valid driver's license and clean driving record. Must pass background check, MVR, and drug screening. Hands-on experience in autonomous vehicle or automotive technology. Strong troubleshooting ability, attention to detail, and teamwork. Excellent communication and multitasking skills. Preferred Qualifications Experience with Git, Jira, Confluence, Microsoft Office, or Google Sheets. Benefits Subsidized healthcare coverage Pre-tax commuter benefits Flexible Spending Account (FSA) Company-paid short- and long-term disability and life insurance 401(k) retirement plan How to Apply Complete the questionnaire and check your inbox for next steps. Join us in advancing the future of autonomous electric vehicle technology in Austin. Powered by JazzHR V0RzLshXU9

Job Description We are helping an on-demand, autonomous ride-hailing company hire a VH6 Associate to support daily fleet operations at its test sites in the Austin area. In this role, you will be ultimately responsible for the on-time vehicle readiness for the suite of tests and service operations scheduled during your shift on its VH6 platform and support L3 vehicles when possible. Within the Mission Readiness team, you will help ensure the vehicles meet regulatory requirements per the provided guidance. You will also support the parts team in organizing and transporting spare parts inventory. RATE: $29 per hour Available Shifts: Tuesday - Saturday 6:00AM - 2:30PM | 2:00PM - 10:30PM | 10:00PM - 6:30 AM Friday - Tuesday 6:00AM - 2:30PM Sunday - Thursday 6:00AM - 2:30PM | 2:00PM - 10:30PM |10:00PM - 6:30 AM Saturday - Wednesday 10:00PM - 6:30 AM As a VH6 Associate, you will: Primary: Support company milestones and optimize drive operations across multiple locations. Ensure the vehicles, equipment, and workplace are clean and ready for use. Provide logistical support for the movement and storage of vehicles and equipment. Assist with paperwork and documentation related to vehicle readiness. Perform routine charging of company test vehicles and supporting equipment. Execute mission prep procedures (e.g., launching software across several devices per vehicle, verifying SW/HW configurations, deploying SW as appropriate, capturing requested data, and escalating issues as they arise). Provide support as a member of the Incident Response Team during vehicle recovery scenarios. Support the readiness of spare parts and the associated inventory. Secondary: Provide hands-on technical support to the BaseOps technicians (e.g., fluid changes, part replacements, wiring checks, etc.). General testing support (documentation, pre-mission assistance, cone courses, obstacles, traffic control, support vehicle driving). Requirements 2 - 4 years of work experience Must have a valid driver's license with a clean/excellent driving record. Ability to travel locally and nationally (less than 30%). P ossess a “get it done” attitude, safety-first mindset, and a sense of urgency to resolve problems and tasks. Must have the proven ability to problem solve and deliver on high-pressure situations. Must have the proven ability to multi-task and manage multiple projects and deliverables. Excellent written/verbal communication skills. Works well in a team environment. Ability to lift up to 50 pounds and use carts, dollies, hand trucks, and other gear to move items around. Ability to go up and down stairs, as well as stand, walk, push, pull, squat, bend, kneel, and reach during shifts. Pass a background check, MVR (Motor Vehicle Record) check, and drug screen. Must comply with the Substance Abuse Policy. Benefits Pre-tax commuter benefits Employer-subsidized healthcare benefits Flexible Spending Account for healthcare costs All costs covered for short- and long-term disability and life insurance 401k package Commitment: This is a full-time, ongoing contract position, open to candidates local to the Miami, FL area. contract position, open to candidates local to the Miami, FL area.

Managing day-to-day operations. Optimizing operational processes and procedures for maximum efficiency while maintaining quality standards. Assisting with the implementation of new processes and procedures. Identifying ways to improve customer experiences. Ordering supplies and maintaining inventory levels. Overseeing the operations team and assigning tasks. Training new employees and ensuring that health and safety regulations are followed. Interacting with customers and suppliers, answering questions, and resolving issues.

Replies within 24 hours Missions Operations Specialist Job Overview The Missions Operations Specialist plays a key role in fulfilling our God given mission to reach 1 billion souls for Jesus across the globe. They are responsible for the operational success, budget oversight, and logistical excellence of all mission trips. This role exists to coordinate every logistical, financial, and strategic detail of our mission trips and ensure it is flawlessly executed, from pre-trip planning and vendor negotiations to on-site coordination and post-trip follow-up. They support a fast-moving department that impacts nations through evangelistic campaigns, conferences, and events. This role represents King Jesus International MInistry (KJM) with professionalism and spiritual leadership in every engagement, both domestically and internationally. The Missions Operations Specialist collaborates closely with volunteers, church staff, and external partners to ensure each mission trip advances our global vision. This position requires a high-capacity, execution-driven professional who thrives in a fast-paced ministry environment, loves God deeply, and understands that excellence is a form of worship. Essential Duties and Responsibilities Plan, lead, and oversee all logistics for national and international mission trips. Negotiate contracts with vendors (hotels, transportation, venues, travel agents, etc.) for best rates and service quality. Assembles and books comprehensive trip and event packages, including travel & hotel accommodations, ground transportation, and venue access. Develop and manage budgets for each trip, ensuring all expenses align with departmental goals. Represents KJM with vendors, ministry partners, and government entities as needed, maintaining professionalism and integrity in all communications. Oversee on-the-ground logistics: transportation, meals, lodging, event setups, and team movements. Gather and organize post-trip reports from all team leaders; compile master reports for departmental and leadership review. Assist the Missions Director with strategic planning, scheduling, and general department administration. Work cross-functionally with internal departments to direct communication, logistics and streamline processes of each trip. Provides research, analysis, and reports in support of Missions trips and initiatives presenting findings and recommendations to the Missions Director Ensures compliance with local laws, ministerial guidelines, and organizational regulations for all trips and processes all required internal and external documentation. Remains up to date with national and international cultural, social, and geopolitical developments relevant to ministry travel and operations. Position requires flexible work hours, including evenings, weekends, and extended travel periods. Domestic and international travel required. Education and Experience Requirements Bachelor's degree in business administration, hospitality management or related field. Project Management Certification (PMP) or event/logistics certification is a plus. Candidates with 5+ years of proven, high-level experience in logistics management, international event management, or missions operations may substitute formal education requirements. Experience Requirements Proven Experience In Logistics, Event Management, Or Missions Coordination (Church Or Organizational Level). Ability To Thrive Under Pressure, Multitask Across Multiple Projects, And Execute To Completion. Excellent Communication, Interpersonal And Negotiation Skills Strong Organizational And Administrative Skills A Self-Starter Mentality And Keen Attention To Detail High Emotional Intelligence And Cross-Cultural Sensitivity Proficiency In Microsoft Office Suite And Monday.com OS Bilingual English / Spanish Required Spiritual Qualifications Uncompromised commitment to KJM's vision, values, core beliefs and statement of faith. Agree to be an active participant in King Jesus International Ministry. Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures. Understand that in this role, they are a critical part of KIM's mission to bring the supernatural power of God to this generation, and that part of their responsibilities as a church employee includes being considered a spiritual leader in the church. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Join Our Team At King Jesus Ministry we use our God-given talents to serve the Kingdom, reach the lost and help people connect to Jesus. We are like-minded, spirit-filled people with one goal: reaching the lost and discipling the nations. When you work for a Ministry you make an eternal difference. Our life and our work are centered on leading people to experience the supernatural power and unconditional love of God. If you have a passion for this vision, you may be the right candidate for this job.

Terry Soot Management Group (TSMG) is a field data collection company founded in 2017 in Europe. We collect data where automation is not possible. We count features, take pictures, make videos, record speech, and scan areas for every detail you need to make more informed decisions. Our field data collection teams are spread across Europe and North America, ready to accept new challenges. Role Overview:The Depot Operator/Specialist is responsible for perform all tasks necessary within operating facilities(Depot) to keep the operation running smoothly.Eligibility: High School Diploma or GED; Bachelor's Degree Preferred experience in working in depot/warehouse maintenance Key responsibilities: Leading the launch and land functions of deploying and returning autonomous vehicles during driverless operations Autonomous vehicle cleaning and disinfection; AV operational safety and integrity checks; AV charging; AV launch preparation including systems fire up checks; Parking and staging vehicles Strictly observe all applicable safety procedures while depot and also observe all Service Provider safety Procedure Manuals Perform ad hoc projects as needed, including those in support of AV testing, delivery Must be able to work specific shifts, including early mornings, evenings, and/or weekends, as well as overnight shifts Necessary Skills: Adept in connecting & disconnecting laptops and charging cables Complete duties in a timely manner while adhering to schedules Complete daily reports and documents Must have good attention to detail and Adapt quickly to new and developing technology and processes; Physical requirements: Must be able to occasionally lift and/or move up to 50 pounds Constant standing, walking, climbing stairs, reaching, kneeling, crouching, or crawling Ability to hear safety horns, pre-shift announcements/safety messages We would be happy to get to know you and your skills better and see how we can support each other's growth. Please apply and let's meet! We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Operations Communications Specialist will lead and support communications and content creation strategies that directly impact Atlas Air's operational success. This role will focus on delivering clear, timely, and effective written, visual, and digital content across all operational divisions-including Flight, Ground, System, and Technical Operations, as well as Safety. The position is central to engaging pilots and operations employees, strengthening a culture of safety, and driving performance and alignment with company objectives. Responsibilities include developing and executing communication plans, creating and editing high-impact content, managing digital communication platforms, and serving as a trusted partner to operational leaders. Responsibilities * Drive execution of operations-focused communication and content creation initiatives under tight deadlines while balancing multiple priorities with accuracy and attention to detail. * Partner with operational leaders to ensure messages and content are aligned with strategic objectives, including safety, performance, and engagement. * Manage complex communication workflows and content pipelines, ensuring timely delivery, quality execution, and appropriate audience targeting. * Provide proactive follow-up and tracking of all operations, communications projects, campaigns and content performance (e.g. engagement, reach, and feedback). * Act as a subject matter expert in operations communications and content strategy, advising leadership on best practices for pilot engagement and operational messaging. Communications: * Develop, write and distribute high-quality content and communications that support operations, including critical safety updates, operational performance messages, and pilot-focused engagement initiatives. * Proactively manage, curate and populate digital platforms (Workvivo, MS Teams, GlobalNet, etc.) to ensure they are vibrant, reliable hubs for operational information. * Draft and edit operational updates, safety briefings, leadership messages, and crew engagement stories to strengthen awareness and alignment across flight and ground operations. * Support executive communications by creating and refining content by preparing presentations, speech drafts, and briefing materials for Town Halls, Base visits, and other leadership forums. * Manage employee engagement initiatives such as surveys, including developing survey-related content, analyzing results, and sharing actionable insights with leadership to inform continuous improvement. * Maintain a robust communications calendar focused on operational messaging and content delivery, ensuring consistency and alignment with enterprise-wide communication priorities. * Collaborate with HR, IT, and Operations to optimize distribution lists and ensure accurate message targeting pilots, ground staff, and other operational employees. * Ensure the company website and intranet reflect up-to-date, accurate, and safety-critical information, resolving issues proactively. Corporate Meetings and Events: * Lead communications and content development support for key operational meetings and events, including pilot engagement sessions, crew base meetings, safety forums, and leadership Town Halls. * Coordinate messaging, logistics, and vendor support to ensure impactful delivery of events with strong operational relevance, including the creation of event-specific digital and presentation content. Marketing (Operations-Focused): * Collaborate with the broader Communications team to ensure consistent brand alignment while tailoring operations-focused content to the needs and preferences of the operational audience. * Partner with regional and global teams to support operations-related communications at industry events, trade shows, and customer engagements. * Contribute to the development of safety- and operations-focused collateral, multimedia digital content, and executive presentations. Qualifications * Bachelor's Degree required; preferred in Communications, Public Relations, Journalism, or related field. * 4+ years of experience in Communications, with demonstrated experience in Operations, Aviation, or Logistics preferred, including hands-on content creation and editorial responsibilities. * Proven expertise in pilot or employee engagement, safety communications, or operational performance communications, with a strong portfolio of written and digital content. * Exceptional verbal and written communication skills with the ability to simplify complex operational information into clear, actionable messaging and engaging content formats. * Strong project management and organizational skills; able to manage multiple, high-priority initiatives simultaneously. * Advanced proficiency in MS Office (including PowerPoint), with experience using content management systems (e.g., WordPress) and communication tools (e.g. Canva), and a demonstrated ability to create and manage digital content. * Experience managing vendors such as communications agencies, design firms, and audio/visual companies in the production of content and communications materials. * Ability to partner effectively with senior leaders, serving as a trusted advisor on communication and content strategies. * Must be motivated, highly collaborative, and capable of working independently with minimal supervision. * Professional, positive demeanor and a commitment to ethics, confidentiality, and safety culture. Salary Range: $52,500 - $71,000 Financial offer within the stated range will be based on multiple factors to include but not limited to location, relevant experience/level and skillset. The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws. If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law document at ****************************************** To view our Pay Transparency Statement, please click here: Pay Transparency Statement "Know Your Rights: Workplace Discrimination is Illegal" Poster The "EEO Is The Law" Poster "Know Your Rights: Workplace Discrimination is Illegal" Poster | U.S. Equal Employment Opportunity Commission The "EEO Is The Law" Poster

Job Purpose: Responsible for accurately documenting, tracking, and coordinating the vehicles that come into Port to port. You will support the Operations department by assisting the Shipping and Receiving team in achieving an efficient and error-free shipping process for your customers. This position reports directly to the Operations Supervisor and Managers. Essential Responsibilities: · Request booking details from the Shipping Companies to enter in the BNI. · Upload the CCR to the BNI, including the material used for loading. · Request for Pick Ups Numbers to Shipping Companies. · Assist and coordinate Container Carriers as instructed by Ops. · Enter Inspections in the BNI system and include the image depending on volume. · Enter locations in the BNI · Inspection Error Control. · Respond to Photo requests. · Assist in general operations · Walk-In Customer Service and Telephone Customer Service. · Control of daily photos of the load (loading) · Reception of tow truck drivers including noting if/when the tow truck driver brought the car, and if it was brought in with the title. · Payment to the towing companies and income of the payment in the BNI as well as payments of clients that cancel in the office. · Entry of Storage in the BNI with corresponding storage fee depending on who must pay the storage. · Control of Photos of Vehicles Received. Requirements Requirements: · High School Diploma · Strong problem-solving skills · Proficient in Microsoft Word, Excel, and PowerPoint · Work effectively in a fast-paced environment · Strong computer and internet skills. · Must be Bilingual Spanish/English. · Ability to multi-task. Exceptional attention to detail. · Self-motivated with a strong sense of urgency, performs well under stress. · Strong interpersonal skills to communicate effectively with all levels of personnel · Must pass background screen, drug tests.

Operations Specialist Department: Operations FLSA Classification: Non-Exempt Who We Are At Sound Income Group, our mission is to help independent financial professionals and their clients thrive, especially those approaching or in retirement. We provide a full suite of resources across financial education, investment strategies, marketing, and practice management to support long-term success. We foster a collaborative, performance-driven culture rooted in integrity, innovation, and service. If you're enthusiastic about making a measurable impact in the financial services space, we invite you to grow with us. Position Summary Our established and rapidly expanding Registered Investment Advisory (RIA) firm, Sound Income Strategies (a Sound Income Group Company), with over $1.5 billion in assets under management, is seeking an Operations Specialist to join our high-performing team. This is a pivotal role focused on ensuring operational excellence across client account processing, billing, and workflow management - keeping our systems running smoothly and efficiently each day. You'll work closely with senior leadership and the trading and compliance teams to process new cases, maintain accuracy in documentation, and uphold a 24-hour turnaround standard. The ideal candidate thrives in a fast-paced environment, is highly organized, and takes pride in balancing speed with precision. Key Responsibilities Manage the daily Salesforce case queue, processing 40-50 cases on busy days while maintaining a 24-hour turnaround standard and high accuracy in documentation.? Handle account service requests and allocations, ensuring all paperwork and electronic records are organized, complete, and moved efficiently through each stage of the workflow.? Enter and maintain billing and fee information in Black Diamond, helping ensure that client billing is timely, accurate, and clearly documented.? Partner closely with the COO, CCO, trading, and advisor teams to resolve operational issues, answer questions, and provide proactive updates on case status.? Communicate regularly with advisors and internal stakeholders via phone and email, delivering polished, professional, and solutions-focused service.? Review existing processes with a critical eye and suggest improvements that enhance speed, accuracy, and scalability across operations.? Take ownership of special projects and additional responsibilities as the firm grows, creating opportunities for increased responsibility and compensation over time. The duties and responsibilities described in the above job description are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; or the scope of the position may change as necessitated by company demands and/or industry standards. Requirements Must-Have Qualifications Background and Education Bachelor's degree in business, finance, or a related field preferred, but not required, with strong relevant experience.? At least 1-3 years of experience in an operations, client service, or administrative role; financial services or wealth management experience is a plus, but not mandatory.? Proven track record of working in fast-paced, detail-intensive environments where accuracy, organization, and time management are critical.? Demonstrated professionalism, polish, and strong customer service skills in both written and verbal communication Technology Expertise: Proficiency with Microsoft Office, including Outlook, Word, and Excel for daily workflow, documentation, and basic reporting.? Experience using a CRM system such as Salesforce to manage cases, track activity, and maintain accurate records. Familiarity with investment or billing platforms (such as Black Diamond) is a plus; willingness and ability to quickly learn new software and trading tools (e.g., O-Ryan) is essential.? Comfort working in a highly digital, tech-enabled environment, with the ability to troubleshoot minor issues and adapt as systems and processes evolve. Physical & Work Environment Requirements Ability to work for extended periods at a desk using a computer. Ability to lift up to 10 pounds if/when necessary. Routine use of telephone and email. Office-based role with potential travel to conferences, events, and satellite offices as needed. Benefits We're proud to offer a comprehensive benefits package that supports your professional and personal well-being, including: 100% employer-covered medical benefits and HRA account Dental & vision plans Generous PTO + 10 NYSE company holidays per year 401K with company match program Free onsite parking Company-provided laptop and required technology Access to an on-site gym (free of charge) Weekly vehicle detailing (at additional cost) Sound Income Group is an E-Verify employer. Sound Income Group is an equal opportunity employer that complies with all applicable federal, state, and local laws, rules, and regulations. It is our policy to employ and promote qualified candidates without discrimination based on race, color, sex, age, origin, sexual orientation, marital status, disability or any other characteristic protected by law. Our hiring decisions are based solely on merit, qualifications and business needs. Salary Description $55,000 - 60,000

Job Description: Accounting & Operations Specialist We are seeking an Accounting & Operations Specialist with experience in QuickBooks to join our team. The ideal candidate will be responsible for managing the financial and operational aspects of the business. Key Responsibilities: Manage and maintain accurate financial records using QuickBooks Process accounts payable and accounts receivable Assist with budgeting and financial forecasting Prepare monthly, quarterly, and annual financial reports Coordinate with external auditors for annual audits Handle day-to-day operational tasks to ensure efficient business operations Qualifications: Bachelor's degree in Accounting, Finance, or related field 2+ years of experience in accounting and operations Proficiency in QuickBooks and MS Office Suite Strong analytical and problem-solving skills Excellent attention to detail and organizational skills Ability to work independently and as part of a team If you are a motivated individual with a passion for numbers and operations, we encourage you to apply for this position. Join our team and contribute to the success of our organization!

Who We Are Looking For The Operations Specialist serves as an expert resource representing industry business practices; aligning program administration, logistics, marketing, account management and regulatory compliance into tactical daily operations. Location: This position operates on-site at our Boca Raton, FL location and will operate during the hours of 11pm-7am. What You Will Work On Oversee Client scheduling coordination with the ground team and coordinates and supports Executive Protection Operations, information, and data processing Requesting/Scheduling/Tracking of Global Executive Protection agents and/or drivers and any other service requested by the client Support the Managers in the Operations Center with PowerPoint presentations, Security operation plans, Security risk assessments, Security Executive event summaries, and other written documents Books Reservations for EP Agents/Security Drivers (Rental Vehicles, Hotel accommodations, flight bookings) Prepares travel briefs and EP agent/transportation dispatch confirmations and situation reports to the Management and Client team Coordinate and disseminate communication between the Client and vendors regarding all logistics, including pick-up and drop-off times, vehicle scheduling, convenience preferences, route selection, regional threat assessments, and other variables affecting the assignment Resolve Operational complaints and poor satisfaction reports Participate in a variety of meetings, representing ground transportation issues and communicating updates and department policy to all functional areas of the organization] This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, scanners, copiers, filing cabinets, and fax machines. Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. This position occasionally requires lifting office products and supplies up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. * This job description does not comprehensively list all required activities, duties, or responsibilities. Duties, responsibilities, and activities may change at the discretion of leadership at any time, with or without notice. Who You Will Work With The Operations Specialist serves as the liaison and point of contact between Crisis24 - Executive Protection and the Client, vendors, prospects, and agents What You Will Bring A high school diploma is required An associate degree or bachelor's degree from an accredited school is preferred Three (3) to five (5) years of experience in an Operational and logistics environment is preferred Dispatch experience with executive transportation is preferred Multi-lingual and multi-cultural skills are preferred Benefits Medical, Dental, Vision, and Life Insurance, Competitive 401k Employee Assistance Program (EAP). Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.

Fort Lauderdale, FL - Seeking Program and Practice Lines Operations Specialist Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside. Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity * Provide operational project leadership, analytical support, and research services to drive program and performance initiatives. * Lead the codesign, development, and evaluation of innovative operational and clinical programs in partnership with physicians and multidisciplinary teams. * Serve as a subject matter expert in practice-line operations, process improvement, and workflow optimization. * Create and maintain program documentation, standard operating procedures, manuals, training materials, and curriculum. * Develop clear project work plans, timelines, deliverables, milestones, and monitoring tools for effective implementation. * Lead medium- to large-scale projects with multiple internal and external dependencies, risks, and stakeholder groups. * Manage the execution of program deliverables and coordinate internal teams, external partners, and vendors as needed. * Utilize formal project management tools to track resources, risks, budgets, and change requests. * Provide leadership, structure, and oversight for ongoing quality and process improvement programs. * Provide site support to improve operational performance, contract stability, patient satisfaction, and knowledge dissemination within any new practice lines. * Support new site start-up processes and implement programs in response to leader and stakeholder requests. * Perform complex assignments requiring independent judgment, analytical skill, and specialized knowledge. * Travel as needed to practice location(s) for start-up, personnel, project, and operational support. * Analyze complex operational, clinical, and financial data to identify trends, gaps, and improvement opportunities. * Conduct pre- and post-implementation analyses to evaluate program effectiveness and risk mitigation strategies. * Measure and compare existing processes against standards, policies, and best practices; identify root causes and recommend solutions. * Conduct ongoing monitoring of outcome measures and ensure sustained implementation of improved workflows. * Maintain and distribute performance and project reporting on a routine and ad hoc basis. * Define business requirements and operational needs for improved systems and processes. * Collaborate with departments across the organization to ensure smooth workflow transitions, operational stability, and process quality. * Identify and escalate opportunities to improve data accuracy, process consistency, and quality outcomes. * Represent the organization on cross-functional workgroups and partnerships across the health system. * Provide consulting and advisory support to physician leaders, regional directors, and operational leadership. * Work collaboratively with clinical, business, and administrative stakeholders across all departments. * Operate independently with regular communication to practice line, regional, and executive leadership. * Serve as the operational administrator and primary liaison between providers, hospital leadership, community partners, and internal support teams. * Provide executive support to the Site Medical Director and management team to meet operational and contractual expectations. * Manage site operational logistics including meetings, office systems, supplies, events, and customer service. * Act as the super-user and primary resource for Vituity and hospital software, systems, and hardware. * Assist with site-level financial activities including contract stipends, expense reimbursements, payroll timecards, and operational reporting. * Support providers in legal or regulatory matters such as subpoenas, depositions, and malpractice communication as appropriate. * Collaborate with Vice Presidents, Regional Directors, Medical Directors, Associate Operations Director, and Operations Manager to develop presentations and practice dashboards. * Operationally integrate across other practice lines, as appropriate. * Ensure complete and accurate provider schedules, maintaining consistent coverage without disruptions to patient care. * Collect, track, analyze, and report site-level operational and financial data. * Manage operational programs such as Operations Meetings, Patient Experience Program, Quality & Performance Improvement, Advanced Practice Provider programs, and student/resident rotations. * Integrate Vituity resources and services to support, enhance, and innovate practices. * Coordinate all aspects of recruiting, hiring, onboarding, and orientation for new providers, employees, locums, students, and residents. * Ensure timely recredentialing and compliance for all licensed providers with hospital and organizational requirements. * Maintain accurate rosters, HR compliance, and site-level training obligations. * Develop and maintain site policies, orientation guides, onboarding checklists, and workflow documentation. * Collaborate with the Medical Director on maintaining practice policies and operational procedures. * Ensure timely submission of medical records and charge capture documentation to Revenue Cycle Management. * Monitor billing and documentation compliance, including WIP/TAD lists, provider inquiries, and monthly meetings with the RCM team. * Ensure completion and submission of required forms including death certificates, workers' compensation filings, pharmacy requests, and state-mandated documents. Required Experience and Competencies * Bachelor's degree in healthcare administration, business, public health, or related field required OR combination of education and experience that can demonstrate the skills and experience required to perform the duties of this role proficiently. * 3-5+ years of experience in healthcare operations, project management, quality improvement, or program administration required. * Experience leading cross-functional projects or initiatives with measurable outcomes required. * Experience with data analysis, reporting, and use of clinical/operational systems required. * Experience working in a clinical, hospital, or medical group practice environment preferred. * Experience with provider scheduling, onboarding, or credentialing strongly preferred. * Knowledge of healthcare operations, practice line workflows, and hospital administrative processes. * Strong understanding of project management frameworks, tools, and methodologies. * Knowledge of quality improvement principles (Lean, Six Sigma, PDSA, etc.). * Understanding of clinical scheduling, staffing models, and provider operations. * Knowledge of credentialing, licensing, onboarding, and regulatory compliance requirements. * Understanding of healthcare financial concepts (contract stipends, payroll processes, charge capture, RCM workflows). * Knowledge of data collection, analysis, reporting, and outcome measurement. * Familiarity with EMRs, operational software platforms, and hospital IT systems. * Advanced analytical skills with the ability to interpret complex operational and clinical data. * Strong project management skills including planning, execution, risk mitigation, and stakeholder management. * High proficiency in developing training materials, manuals, and standardized processes. * Skilled in cross-functional communication, facilitation, and collaboration. * Strong interpersonal and relationship-building skills with clinical and administrative stakeholders. * Effective scheduling and operational coordination skills. * Excellent written and verbal communication, including executive-level communication. * Strong organization, prioritization, and multitasking skills. * Skilled in workflow analysis, process redesign, and quality improvement execution. * Strong problem-solving skills with the ability to identify root causes and drive solutions. * Technical proficiency in healthcare systems, databases, Excel, dashboards, and reporting tools. * Ability to independently manage multiple large-scale programs and site-level operations simultaneously. * Ability to lead cross-functional teams and collaborate with physicians, executives, and operational leaders. * Ability to analyze issues, develop recommendations, and present findings clearly and concisely. * Ability to maintain confidentiality and navigate sensitive provider, hospital, or legal matters. * Ability to adapt to changing priorities and manage high-risk, time-sensitive initiatives. * Ability to influence without formal authority and guide stakeholders through change. * Ability to ensure operational continuity, compliance, and quality in a dynamic clinical environment. The Practice Holy Cross Health - Fort Lauderdale, Florida * Vituity's physician partnership culture inspires clinician retention and engagement, and supports autonomy to make local decisions. * Equal distribution among all practicing physicians. * No outside investors, external stakeholders, or long-term debt. The Community * Fort Lauderdale, Florida, is a coastal gem celebrated for its stunning beaches, vibrant culture, and endless sunshine. * Located in South Florida along the Atlantic Coast, it offers a perfect blend of relaxed coastal living and big-city amenities. * Residents enjoy boating along the city's scenic canals-earning it the nickname "Venice of America"-as well as dining and shopping on Las Olas Boulevard. * Nearby landmarks include the Bonnet House Museum & Gardens, Hugh Taylor Birch State Park, and the lively Riverwalk Arts & Entertainment District. * Just a short drive away, you'll find Miami's dynamic nightlife and Palm Beach's upscale charm. * The weather stays warm year-round, making it ideal for outdoor living and beach days in every season. * Sports fans can easily cheer on Florida's major league teams, including the NFL Miami Dolphins, NBA Miami Heat, and NHL Florida Panthers. * All this and more make Fort Lauderdale the perfect place to live and work. Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. * Superior health plan options * Dental, Vision, HSA/FSA, Life and AD&D coverage, and more * Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% * Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical * Student Loan Refinancing Discounts * Professional and Career Development Program * EAP, travel assistance, and identify theft included * Wellness program * Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the base salary range for this position is $95,590 - $121,975, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. * Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Welcome to the intersection of energy and home services. At NRG, we're all about propelling the next generation of leaders forward. We are driven by our passion to create a smarter, cleaner and more connected future. We deliver innovative solutions that make our customers' lives easier-helping them power, protect, and intelligently manage their homes and businesses. To do this, we need creative and talented people to join our company. We offer a dynamic work environment and a unified and inclusive culture. NRG fosters a strong sense of belonging that leads to better collaboration and business performance. Our company programs are designed to help employees develop the skills they need for success now and in the future. In everything we do, we aim to champion our employees and bring value to our customers, investors and society. More information is available at ************ Connect with NRG on Facebook, Instagram, LinkedIn and X. The primary responsibility of the analyst will be to ensure timely and accurate processing of transactions within utility provided deadlines to enroll customers on NRG's service and drop customers from NRG's service. The analyst will work closely with both internal and external stakeholders, coordinating between internal teams and utility contacts. The analyst will have the opportunity to assist in the design & development of reporting and new technologies to support the role. Essential Duties/Responsibilities: Utilize internal systems and reporting tools to track new gas contracts and the enrollment deadlines associated with those contracts. Effectuate timely and accurate transactions with the gas utilities using automated internal systems or manually depending on the utility requirements and capabilities. Coordinate with internal and external stakeholders to assist in resolution of customer issues and make system updates as required. Work with management and other business subject matter experts to analyze natural gas utility operations rules for requirements pertaining to enrollment and drop transactions. Assist in design of system enhancements and reporting to support tracking customer issues including enrollment and drop transactions. Other analytical tasks as required. Working Conditions: Hybrid (office/remote) Minimum Requirements: High school diploma and at least 2 years prior work experience or bachelor's degree from accredited college or university. Strong quantitative, analytical problem-solving skills. Ability to prioritize and manage multiple assignments with competing deadlines. High attention to detail. Good communication skills, both verbally and written. Excellent computer skills, particularly Microsoft Excel. NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. EEO is the Law Poster (The poster can be found at ************************************************************************ Official description on file with Talent.

Job Title: Logistics and Domestic Operations Coordinator Department: Operations Reports To: VP of Logistics Salary: $50,000 - $60,000 About Us Effy Jewelry is a family-owned and operated business that has been crafting exquisite jewelry for over four decades. Founded by Effy Hematian, the brand has become synonymous with innovative design, superior craftsmanship, and unparalleled quality. With a focus on innovation and creativity, Effy Jewelry has become a global leader in the fine jewelry industry. Its pieces can be found in major retailers and department stores worldwide, as well as being a leading Fine Jewelry name in the Maritime & Cruise industry with over 150 land-based and cruise ship-based stores. Position Summary The Logistics Coordinator will support the Warehouse Manager and Logistics Team in overseeing domestic logistics operations, with a primary focus on owning the bonded warehouse process and all related documentation. This role will lead the preparation, accuracy, and compliance of bonded warehouse entries, documentation flows, and system inputs, ensuring alignment with customs brokerage partners and adherence to all regulatory requirements. The ideal candidate must have a strong understanding of bonded warehouse operations, CFS (Container Freight Station) procedures, and bonded documentation. This position requires exceptional attention to detail, strong Excel, organizational skills, and the ability to thrive in a fast-paced, dynamic environment while ensuring seamless execution of domestic shipments and logistics tasks. This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week. Key Responsibilities Oversee and coordinate all domestic shipping activities, including inbound and outbound deliveries. Own the bonded warehouse process end-to-end, including documentation preparation, bonded entries, system inputs, and daily compliance follow-up. Serve as the primary point of contact with customs brokerage partners to ensure accuracy, compliance, and timely submission of bonded documentation. Prepare, process, and verify all shipping documents, ensuring accuracy and adherence to company and regulatory standards. Manage carrier relationships; monitor and track shipments to ensure on-time performance. Collaborate with New York HQ operations and merchandising teams to align domestic deliveries with inventory needs and shipment priorities. Maintain and oversee all shipment, receipt, and inventory transaction records, including the bonded documentation archive. Troubleshoot and resolve shipping issues as they arise. Identify and contribute to process improvements to enhance operational efficiency and minimize errors. Ensure adherence to all company policies, safety protocols, and operational standards. Qualifications Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent experience considered. Minimum of 2 years of experience in logistics, warehouse operations, or similar role (experience in jewelry, luxury goods, or bonded facilities a strong plus). Strong understanding of bonded warehouse processes, CFS operations, and bonded documentation requirements. Highly organized with excellent attention to detail and strong time-management skills. Proficient in Microsoft Office; including Excel and familiarity with warehouse management systems such as Magaya is preferred. Strong communication skills with the ability to collaborate effectively across departments. Ability to multitask, adapt quickly, and work efficiently under pressure. Strong analytical and problem-solving capabilities. Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.