Operations internship jobs in Urban Honolulu, HI - 158 jobs
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Court Operations Specialist IV (Office of Project Management) - Honolulu, Oahu
Hawaii State Judiciary
Operations internship job in Urban Honolulu, HI
Recruitment Number 25-150TY, Court Operations Specialist IV (Office of Project Management), SR-22, Honolulu, Oahu.
Note: This position requires a current valid driver's license to operate a motor vehicle.Regularly performs complex and difficult project studies and assignments, which includes those reflective of the next higher level; and oversees and/or participates in complex, extensive projects and activities, requiring extensive liaison/coordinative responsibilities due to the variety, diversity and impact of problems and issues encountered; and performs other duties as required.
The position will also assist with administrative housekeeping functions, e.g., preparing budget request, researching matters, preparing reports and correspondence, and investigating and resolving problems. Education: Graduation from an accredited college or university with a Bachelor's degree; OR
Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.
Specialized Experience: Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:
A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. Examples of this type of professional work include assistant court administrator, social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.
Administrative Aptitude: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.
Substitution of Education for Specialized Experience:
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.
2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substitute for two and one-half (2-1/2) years of Specialized Experience.
3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.
Desired Qualifications:
1) Considerable knowledge of MS Word, Excel, Adobe Acrobat Pro and the ability to develop and manipulate spreadsheets and effectively set up systems to track projects.
2) Considerable knowledge of the State Procurement Office rules, the Judiciary's Financial Administrative Manual, and electronic systems such as HiePRO, Hawaii Compliance Express and 4Gov.
3) Skills in the area of reading blueprints and technical documents are also desired.
Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your official transcript(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.
$39k-55k yearly est. 3d ago
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Associate, Prime Operations
Coinbase 4.2
Operations internship job in Urban Honolulu, HI
Ready to be pushed beyond what you think you're capable of? At Coinbase, our mission is to increase economic freedom in the world. It's a massive, ambitious opportunity that demands the best of us, every day, as we build the emerging onchain platform - and with it, the future global financial system.
To achieve our mission, we're seeking a very specific candidate. We want someone who is passionate about our mission and who believes in the power of crypto and blockchain technology to update the financial system. We want someone who is eager to leave their mark on the world, who relishes the pressure and privilege of working with high caliber colleagues, and who actively seeks feedback to keep leveling up. We want someone who will run towards, not away from, solving the company's hardest problems.
Our ******************************** is intense and isn't for everyone. But if you want to build the future alongside others who excel in their disciplines and expect the same from you, there's no better place to be.
While many roles at Coinbase are remote-first, we are not remote-only. In-person participation is required throughout the year. Team and company-wide offsites are held multiple times annually to foster collaboration, connection, and alignment. Attendance is expected and fully supported.
*Team/ Role Paragraph:*
Liquifi is Coinbase's token management platform powering end-to-end token launches, distributions, vesting schedules, and compliance for crypto-native teams, protocol foundations, and token issuers. We work hand-in-hand with our Coinbase Prime custody and trading platforms to provide the most secure, compliant, and efficient way to manage the token lifecycle.
The Liquifi Operations team is the execution engine that makes these launches possible, ensuring stakeholders get their tokens on time, in compliance, and without error.
As an Operations Associate, you will be a critical link between our customers and our platform's core functions. You'll serve as the primary operational point of contact for our clients, handling everything from initial onboarding to troubleshooting complex issues. While you'll manage incoming requests from account administrators (B2B) and token recipients (B2C), your role goes beyond traditional support. You will conduct in-depth investigations into on-chain and platform-level issues, partnering directly with our Engineering and Product teams to diagnose root causes and drive permanent solutions.
Through this work, you'll become a trusted subject matter expert on token distributions and custody workflows, helping to streamline operational processes and build a best-in-class client experience. This is a highly cross-functional role requiring precision, ownership, and a deep curiosity for both on-chain and custodial workflows.
*What you'll be doing:*
* Serve as the first point of contact for clients on all operational issues, providing responsive Tier 1 support and owning the full lifecycle of an issue from initial triage through to resolution.
* Partner directly with Engineering to troubleshoot and resolve complex on-chain and platform-level issues, providing clear, concise analysis to accelerate resolution.
* Assist in the execution of core token events, including vesting releases and distributions, ensuring accuracy and timeliness.
* Lead the operational onboarding for new clients, ensuring a seamless setup and providing expert guidance on platform workflows.
* Proactively identify opportunities for process improvement, converting recurring support requests into scalable, self-serve documentation and improved operational runbooks.
*What we look for in you:*
* 3+ years of relevant experience in a high-stakes operational, technical support, or client-facing role within crypto, fintech, or capital markets.
* A systems-level thinker: You don't just resolve the issue at hand; you instinctively look for root causes, patterns, and opportunities to build more scalable, efficient processes for the future.
* Strong foundational understanding of blockchain transactions, wallets (custodial and non-custodial), and key Web3 concepts.
* Proven ability to execute with precision and a high degree of ownership, especially under tight timelines.
* Proficiency with support/CRM tooling (e.g., Zendesk, Salesforce Service Cloud).
* Demonstrated experience protecting user privacy and handling confidential information.
* Excellent de-escalation skills and the ability to build trust with frustrated users.
* Precise and efficient written and verbal communication, capable of translating technical findings to both client and engineering audiences.
* Cognitive tenacity when dealing with uncertainty and a natural curiosity for solving complex problems.
* Bias for action, a natural sense of urgency, and the capacity to adhere to SLAs.
* Experience creating support playbooks or standard operating procedures (SOPs).
*Nice to haves:*
* Experience using/training AI chatbots for support teams
* Experience with Coinbase Prime or similar institutional custody platforms.
* Experience in a compliant/regulated work environment.
* B2B onboarding/implementation experience.
* Understanding of tokenomics, token vesting schedules, or smart contract-based distributions.
* Data analysis skills (SQL is a plus).
* In-depth knowledge of blockchain ecosystems beyond Ethereum
Job #: P72785
*Location*: US, remote-first (listing may say NY, anywhere in US is suitable)
*Pay Transparency Notice:* Depending on your work location, the target annual salary for this position can range as detailed below. Full time offers from Coinbase also include bonus eligibility + equity eligibility**+ benefits (including medical, dental, vision and 401(k)).
Pay Range:
$108,630-$127,800 USD
Please be advised that each candidate may submit a maximum of four applications within any 30-day period. We encourage you to carefully evaluate how your skills and interests align with Coinbase's roles before applying.
Commitment to Equal Opportunity
Coinbase is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law. Coinbase will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law. For US applicants, you may view the *********************************************** in certain locations, as required by law.
Coinbase is also committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact us at accommodations***********************************
*Global Data Privacy Notice for Job Candidates and Applicants*
Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available ********************************************************** By submitting your application, you are agreeing to our use and processing of your data as required.
*AI Disclosure*
For select roles, Coinbase is piloting an AI tool based on machine learning technologies to conduct initial screening interviews to qualified applicants. The tool simulates realistic interview scenarios and engages in dynamic conversation. A human recruiter will review your interview responses, provided in the form of a voice recording and/or transcript, to assess them against the qualifications and characteristics outlined in the job description.
For select roles, Coinbase is also piloting an AI interview intelligence platform to transcribe and summarize interview notes, allowing our interviewers to fully focus on you as the candidate.
*The above pilots are for testing purposes and Coinbase will not use AI to make decisions impacting employment*. To request a reasonable accommodation due to disability, please contact accommodations[at]coinbase.com
$108.6k-127.8k yearly 60d+ ago
Operations Administrator
Hawaii Coffee Company 3.7
Operations internship job in Urban Honolulu, HI
Job Description
Department: Operations Job Status: Full Time
FLSA Status: Non-exempt Reports To: Director of Manufacturing/Supply Chain
Job Type: Non-Union Amount of Travel Required: Occasional
Work Schedule: Monday - Friday 8 hour day Positions Supervised: None
Worked between 7:00 am - 6:00 pm. Evenings and weekends as needed.
POSITION SUMMARY
Providing oversight of company data management systems and programs, and cross-functional communication between manufacturing and supply chain.
ESSENTIAL FUNCTIONS
Essential Functions Statement(s)
Maintenance of Item Master, Sales Forecast, Pricing & BOMs, systems reconciliation
KPI Dashboard reporting.
Upkeep of calendar for permits, licenses & audits renewals.
Manage company information in 3rd Party/Vendor/Customer Portals.
Document control.
Project management support.
Other Functions:
Performs other related duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
Attention to detail - able to review and correct mistakes prior to submission of data
Strong time management skills
Organized - Being organized or following a systematic method of performing a task.
Communication, - Ability to communicate clearly and concisely both verbally & in writing.
Collaboration: Collaborates positively to effectively build relationships with customers and co-workers to achieve company objectives and contribute to overall organizational success. Works effectively within a diverse environment. Exhibits a positive attitude and contributes to overall team success.
Responsible - Ability to be held accountable or answerable for one's conduct.
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
Accountable - Ability to accept responsibility and account for his/her actions.
Reliability - The trait of being dependable and trustworthy.
Friendly - Ability to exhibit a cheerful demeanor toward others.
Customer Oriented - Ability to take care of the customer's needs while following company procedures.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
SKILLS & ABILITIES
Experience: 2+ years of data management experience, preferred.
Education: High school diploma required.
Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft
Office applications, data management systems, database. Technologically proficient
Language: Well-developed verbal and written English communication skills.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands Lift/Carry
Stand F 10 lbs or less O
Walk F 11-20 lbs O
Sit F 21-50 lbs O
Manually Manipulate O 51-100 lbs N
Reach Outward O Over 100 lbs N
Reach Above Shoulder O
Climb N Push/Pull
Crawl N 12 lbs or less O
Squat or Kneel O 13-25 lbs O
Bend O 26-40 lbs O
Grasp O 41-100 lbs N
Speak F
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office conditions consist of a manufacturing office in a controlled environment with moderate noise from the production area where coffee is roasted, packaged and stored.
$47k-56k yearly est. 12d ago
ATM Operations Associate
Bank of Hawaii 4.7
Operations internship job in Urban Honolulu, HI
Under general supervision, is responsible for the execution and implementation of the strategy and service delivery for Automated Teller Machines (ATMs). Coordinates and oversees the installation, maintenance, and repair of ATMS to ensure smooth operation, functionality and security. Works closely with both internal teams and external vendors to manage ATM issues. This includes vendor management for cash replenishment and reconcilement, coordinating servicing and maintenance response, and network and regulatory site compliance. Serves as the primary administrator of the system utilized to monitor/measure vendor service performance and applicable service rebates.
Bachelor's degree from an accredited institution or equivalent work experience.
3 to 4 years of business experience with a minimum of 1 year of ATM or related experience, and 2 years of vendor and project management responsibility, preferably in the financial services industry.
Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel and Power Point) or similar software. Knowledge of or ability to use Bank software and systems. Technical ATM experience and experience with training other technical professionals. Requires general knowledge of financial practices.
Excellent communications skills and ability to interact with customers professionally, including verbal, written, inter-personal and presentation. Proven organization and project management skills. Must be able to work both independently and in a team environment, with a sense of urgency to meet deadlines. Excellent problem- solving skills and attention to detail, good planning and organizational skills. Demonstrated interpersonal skills with the ability to work across departments and divisions and build/maintain strong working relationships. Must be able to work flexible hours including holidays, weekends and evenings as needed or assigned. Must be able to provide own transportation and ability to commute and arrive at intended destination in a timely manner and/or as required. Off-island travel will be required.
As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.
Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow.
We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit ****************************
Is responsible for implementation of the ATM strategy and service delivery. Coordinates and oversees all installation and deinstallation activities to include securing commitments and negotiating with vendors, contractors and support personnel. Coordinates communications for all partners and customers with respect to all ATM movements. Identifies issues, formulates recommendations, negotiates, resolves or escalates as necessary. Informs Manager on status and notifies of issues. Administers the ATM monitoring system to ensure complete and accurate monitoring and reporting. Implements enhancements to maximize the use of the monitoring system automation capabilities.
Service Management: Evaluates and improves ATM performance by reviewing, analyzing and taking proactive measures using reports produced by the monitoring system and driver. Analyzes malfunctions, corrections and returns to service. Takes corrective measures and coordinates all follow-up activities to ensure recovery is completed in a timely fashion. On a regular basis, meets with Manager, vendors and other departments to troubleshoot and review actions taken to improve ATM performance. Ensures all ATM-related operating requirements and policies are documented (i.e., physical/encrypted keys) and updated, including stationery/supply requisitions.
Operational Reporting: Reviews ATM operational daily reports, and as directed implements action plans to ensure ATMs are performing at peak levels. Assists with preparing reports for ATM performance metrics and an operational dashboard to communicate to management.
Customer Dispute Resolution: Proactively researches communication and/or hardware issues which may lead to customer disputes. Researches and addresses all non-fraud and non-Bank of Hawaii customer disputes that involve withdrawal or cash deposit issues at Bank of Hawaii ATMs.
Executes daily servicing and maintenance of Bank of Hawaii's ATM network, including the monitoring of vendor service performance. Responsibilities include service level compliance, contacting vendors for follow-up and resolution of outstanding issues, scheduling preventive maintenance calls, cash replenishment/reconciliation, and assisting branches/retailers with ATM performance issues. Must be available as escalation point for vendors on evenings, weekends, and holidays as required.
Performs all other miscellaneous responsibilities and duties as assigned.
$70k-84k yearly est. Auto-Apply 22h ago
Business Operations Specialist III
Oracle 4.6
Operations internship job in Urban Honolulu, HI
We're on a journey to advance how health happens with technologies that support clinicians, inspire innovation, empower patients, and save lives. Our mission? To create a human-centric healthcare experience powered by unified global data. It's a big challenge, but big challenges are what we do best. We're already transforming some of the world's largest health systems-helping them turn data into lifesaving decisions and better patient care.
We want people just as dedicated as we are making history with the advancement of Federal Healthcare systems. If you're excited about making healthcare more human, you've come to the right place.
**About the Position:**
Oracle Health Government Services is seeking a Federal Project Analyst to join our mission-driven organization. In this role, you will primarily focus on supporting business and project operations, with a particular emphasis on invoicing reconciliation and ensuring compliance with the Federal Acquisition Regulation (FAR) and contract-specific documentation requirements. The ideal candidate will possess strong analytical skills, a deep understanding of FAR principles, and expertise in streamlining invoicing processes to improve efficiency and maintain timely revenue recognition.
As a Project Analyst, you will work closely with Account Leaders, Finance, and other internal departments to ensure that invoicing processes are efficient, compliant, and aligned with project and financial goals. You will play a crucial role in optimizing workflows, ensuring accuracy in billing, and supporting the overall success of the project from both operational and financial perspectives.
**This role comes with a committment to be in-office 4 days per week in Arlington, VA.**
**Responsibilities** :
Invoicing & Reconciliation:
Manage the invoicing process, ensuring that all invoices are accurate and in compliance with Federal Acquisition Regulation (FAR) and specific contract terms. Reconcile invoices with project deliverables, contract agreements, and financial records to ensure timely and accurate revenue recognition. Reconcile any issues or discrepancies.
Regulatory Compliance & Documentation:
Ensure all project invoicing and billing processes adhere to the complex requirements outlined in FAR, as well as the specific terms and conditions of each contract. Maintain comprehensive knowledge of FAR clauses, contract terms, and industry best practices to ensure compliance throughout the project lifecycle.
Process Improvement & Efficiency:
Identify opportunities to streamline invoicing and reconciliation processes to increase operational efficiency and reduce cycle times. Implement process improvements and automation where possible to enhance the speed and accuracy of invoicing and project financial reporting.
Reporting & Analysis:
Provide detailed reports and analyses of invoicing performance, project financials, and compliance metrics to key stakeholders.
Top skills or competencies to be successful:
- Collaboration with Account Leaders, Project Managers, Finance, and other cross-functional departments
- Ability to analyze issues and work to provide viable solutions.
Education, certifications, or experience (preferred/required):
- Bachelors degree plus a minimum of 5 years experience, or project management experience
- Previous Federal Contracting experience preferred
- US Citizenship is required with an ability to obtain and maintain a government security clearance (Public Trust).
Oracle Health Mission Statement:
At Oracle, we believe we have a moral obligation to leverage our resources, knowledge, and expertise-as well as our successes in other industries-and apply them to healthcare and health research to make a meaningful impact. Healthcare is personal, and the work we do truly makes a difference for providers and patients.
**Responsibilities**
Serve as a liaison with other divisions such as Finance, Contracts, HR, Legal, Shared Services, Accounts Receivable, Purchasing, and Risk Management in an effort to ensure accurate and timely transaction processing. Collect, input, verify, correct, and analyze data to measure key performance indicator actual versus business objectives. Provide updates to management regarding budget to actual, informing them of deviations and opportunities. Provide management with economic impact and compliance issues surrounding key business decisions and/or deals. Communicate Oracle Business Practices to the organization and monitor process and approvals for full compliance. Drive implementation of new processes and procedures.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $29.42 to $60.63 per hour; from: $61,200 to $126,100 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC3
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
Join us as a **Global Labeling Operations Manager** , where you'll work alongside a large, dedicated client team to drive impactful labeling operations across global markets. In this role, you will oversee end-to-end labeling operations across multiple markets, for Foundational (US, EU, CH, DE, AU) and non-US/Central EU markets, ensuring compliance with global regulatory requirements and supporting cross-functional teams in delivering accurate, timely, and high-quality labeling updates.
This is a unique opportunity to work on diverse programs, including pandemic products and flu campaigns, while contributing to the governance, compliance, and strategy of global labeling.
Key Responsibilities:
- Manage internal global labeling and drug safety activities and coordinate bi-weekly updates with leadership.
- Coordinate readability testing (planning, team review, and communications)
- Oversee translations for foundational markets (EU, CH, DE).
- Coordinate and upload CH labels to AIPS; submit approved labels to external platforms (HA, ePIL).
- Upload approved labels to internal systems (Documentum, Weblabel, intranet).
- Manage linguistic reviews and dispatch CCDS, foundational labels, and multi-market manuscripts to stakeholders.
- Lead impact assessments for technical and global labeling changes across dependent markets.
- Perform data entry in Trackwise/Veeva and prepare annual labeling reports.
- Review and update submission content plans; prepare change control documentation for CCDS-driven changes.
- Prepare and manage Structured Product Labeling (SPL).
- Support advertising and promotional and marketing material reviews, educational materials, and social media compliance.
- Ensure compliance with country-specific regulatory requirements.
- Act as key partner to GRA Regions, Regulatory CMC and Supply Chain.
Qualifications:
- University degree in Life Sciences, Chemistry, Engineering, or related pharmaceutical field; advanced degree (MSc, PhD, PharmD) preferred.
- Minimum 5 years of biotech/pharma industry experience, including 2+ years in labeling/regulatory operations with global responsibility.
- Experience leading teams in a matrix organization.
- Strong knowledge of US, EU, DE, CH, AU regulatory labeling lifecycle management.
- Experience with flu campaigns, pandemic products, and direct-to-consumer advertising.
- Familiarity with RIMS (e.g., Veeva RIMS), eDMS (e.g., Veeva), Apollo, Docubridge, Trackwise, and other regulatory systems.
- Proficiency in Microsoft Office, SharePoint, Adobe Acrobat, TVT, PromoMats, GLAMS.
Competencies:
- Deep understanding of regulatory requirements for drug development, global labeling, and post-marketing.
- Strong problem-solving skills with the ability to analyze risk and recommend solutions.
- Effective communicator, able to explain complex concepts and influence cross-functional colleagues.
- Excellent organizational skills with attention to detail and strategic thinking.
- Ability to thrive in complex, matrixed, and cross-cultural environments.
- Fluency in English (verbal and written); additional languages a plus.
Why Join Us:
- Work on impactful global programs that directly support patient safety and regulatory compliance.
- Collaborate with a diverse, international team across multiple therapeutic areas.
- Gain exposure to advanced regulatory systems and global labeling strategies.
- Competitive compensation, benefits, and opportunities for career growth.
If you're passionate about global labeling operations and ready to make a difference in patient safety worldwide, we'd love to hear from you.
\#LI-LB1
\#LI-REMOTE
EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
$110k-130k yearly est. 34d ago
Quality Operations Specialist
Welbehealth
Operations internship job in Urban Honolulu, HI
WelbeHealth PACE helps seniors stay in their homes and communities by providing medical care and community-based services. We believe in going the extra mile and aim to make a genuine difference in our participants' lives. Under the supervision of the Quality Operations Director (QOD), the Quality Operations Specialist is accountable for the maintenance and oversight of the WelbeHealth Quality Operations (QO) program. This role monitors staff compliance with state and federal regulations and WelbeHealth policies and procedures, as well as coordinates WelbeHealth audits
**Essential Job Duties:**
+ Collaborate with the QOD on the development of Quality Improvement (QI) Program initiatives and priorities
+ Serve as a primary resource for QO Coordinators to ensure accurate application of quality policies and procedures
+ Coordinate messaging for the QO team, including maintenance of email inboxes and other communication platforms
+ Collect, analyze, and generate reports for regulatory QO department data including that specified in the QI plan, HPMS, and required by state and federal regulations
+ Assist with auditing and ensuring timely completion of all regulatory requirements
+ Gather universe data elements for PACE and mock audits, and support data requests during audits
+ Complete investigations and notifications, along with the grievances, appeals, and HPMS processes as needed
**Job Requirements:**
+ Bachelor's degree in a relevant field; master's degree in relevant field preferred; professional experience of five (5) years may be substituted
+ Minimum of two (2) years of work experience in QI in a healthcare setting
+ Experience and knowledge of healthcare compliance, including PACE-specific program compliance; PACE experience is highly desired
+ Experience with managing data and conducting analyses using productivity suite software, including complex spreadsheets
+ Extensive Microsoft Office Suite, Smartsheet, and Health Information Management experience
+ Highly motivated, self-directed, able to execute tasks in a quickly changing environment, and able to make sound decisions in emergency situations
**Benefits of Working at WelbeHealth:** Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
+ Standard business working hours
+ Full medical, dental, and vision insurance, beginning day one
+ Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
+ And additional benefits
Salary/Wage base range for this role is $68,640 - $89,535 / year + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.
Compensation
$68,640-$89,535 USD
**COVID-19 Vaccination Policy**
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
**Our Commitment to Diversity, Equity and Inclusion**
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
**Beware of Scams**
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************
$68.6k-89.5k yearly Easy Apply 2d ago
Marketing & Brand Operations Coordinator
Central Pacific Bank 4.8
Operations internship job in Urban Honolulu, HI
The Marketing & Brand Operations Coordinator plays a vital role in ensuring the efficient execution of brand initiatives and marketing campaigns while actively supporting the department's administrative and compliance review processes. This role focuses on project coordination, brand consistency, event administration, and supporting the regulatory approval workflow for marketing materials. The Coordinator provides hands-on administrative and logistical support to Marketing leadership and project teams to ensure projects are completed on time, within scope, and in adherence to all internal and external compliance requirements.
Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.
Primary Accountabilities:
Brand & Campaign Coordination/Project Management:
Serves as the central point of coordination for internal marketing requests, helping to define the scope and managing the daily workflow of marketing and creative projects from intake to final delivery.
Coordinates between subject matter experts, in-house/external creative agencies, and key stakeholders to facilitate the smooth development and production of all marketing and advertising materials (digital and printed).
Actively helps maintain and support brand consistency across all customer touchpoints by ensuring adherence to established brand guidelines.
Manages and updates project management tracking systems (e.g., Asana) to ensure clear communication, organized workflows, and on-time delivery.
Communicates effectively with internal stakeholders to ensure alignment of marketing goals and strategies.
Responsible for coordinating with external vendors for the scheduling, printing, and delivery of all advertising and marketing materials to branches and other channels.
Performs additional marketing support tasks as assigned.
Compliance & Administrative Support:
Aids with the administration of the compliance review and approval process for all marketing materials, serving as the first point of contact for submission and tracking.
Manages and maintains the compliance marketing archive for internal audit tracking purposes, ensuring all final approved materials and supporting documentation are filed accurately.
Assists with the organization and communication of compliance-related policies, procedures, and resources that affect marketing materials.
Provides general administrative and logistical support for the Marketing Division, including managing meeting logistics, tracking budgets, and processing invoices.
Event and Logistical Support:
Provides administrative and logistical support for brand, community, and internal employee events, including pre-event coordination, material preparation, vendor communication, and post-event evaluation.
Assists with on-site support for events, working closely with the Events Manager and other team members.
Minimum Qualifications:
Education:
High School Diploma or GED equivalency required.
Bachelor's Degree from an accredited 4-year university with a focus on Advertising, Marketing, Project Management, or related field preferred.
Experience:
5+ years of experience in key marketing functions, including brand coordination, project management, and/or administrative support required. Experience with a project management tool (e.g., Asana) required.
Regulated industry such as finance preferred.
License/Certification:
Must be able to drive and have a valid driver's license required.
Physical Requirements & Working Conditions:
Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
Must be able to read and understand bank-related documents.
Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
$34k-41k yearly est. Auto-Apply 60d+ ago
Open Jobs Operations Associate - Part Time
Sephora 4.5
Operations internship job in Waipahu, HI
Hourly/Salaried: Hourly (Non-Exempt) Full Time/Part Time:Part Time Regular Your Role at Sephora: As an Operations Associate, you'll be the backbone of the store-ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you're organized, collaborative, and passionate about retail operations, this is your moment to Belong to Something Beautiful.
Key Responsibilities
Support daily operations Manage inventory, stock replenishment, order fulfillment, and maintain operational standards
Assist with visual merchandising Ensure the store reflects Sephora's brand through accurate promotional setups and event execution
Deliver exceptional service Support the team in creating outstanding client experiences and achieving sales goals
Foster inclusivity and teamwork Help promote a culture of openness where everyone feels empowered
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all
Flexible Scheduling and Reliability
Must meet the required minimum number of weekly shifts/ hours
Full Time: 30-40 hrs/week
Part Time: 15-29 hrs/week
Flex (as needed): 4-14 hrs/week
Be available during peak retail operations (nights, weekends and holidays)
Punctuality and consistent attendance
Qualifications/Experience
1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment
Excellent organizational and time management skills
Quick learner with the ability to absorb and communicate product knowledge
Ability to support outstanding client service
Excellent communication and interpersonal skills.
Team player with a goal-driven mindset
Comfortable in a fast-paced environment with a strong client focus
Physically able to lift and carry up to 50 pounds
While at Sephora, you'll enjoy
Inclusion & Belonging We pledge to create a beauty community where everyone's uniqueness is celebrated, respected, and honored.
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here
$19.80 - $26.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location.
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions.
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.
$19.8-26 hourly 3d ago
Marketing & Brand Operations Coordinator
Cpb Group
Operations internship job in Urban Honolulu, HI
The Marketing & Brand Operations Coordinator plays a vital role in ensuring the efficient execution of brand initiatives and marketing campaigns while actively supporting the department's administrative and compliance review processes. This role focuses on project coordination, brand consistency, event administration, and supporting the regulatory approval workflow for marketing materials. The Coordinator provides hands-on administrative and logistical support to Marketing leadership and project teams to ensure projects are completed on time, within scope, and in adherence to all internal and external compliance requirements.
Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.
Primary Accountabilities:
Brand & Campaign Coordination/Project Management:
Serves as the central point of coordination for internal marketing requests, helping to define the scope and managing the daily workflow of marketing and creative projects from intake to final delivery.
Coordinates between subject matter experts, in-house/external creative agencies, and key stakeholders to facilitate the smooth development and production of all marketing and advertising materials (digital and printed).
Actively helps maintain and support brand consistency across all customer touchpoints by ensuring adherence to established brand guidelines.
Manages and updates project management tracking systems (e.g., Asana) to ensure clear communication, organized workflows, and on-time delivery.
Communicates effectively with internal stakeholders to ensure alignment of marketing goals and strategies.
Responsible for coordinating with external vendors for the scheduling, printing, and delivery of all advertising and marketing materials to branches and other channels.
Performs additional marketing support tasks as assigned.
Compliance & Administrative Support:
Aids with the administration of the compliance review and approval process for all marketing materials, serving as the first point of contact for submission and tracking.
Manages and maintains the compliance marketing archive for internal audit tracking purposes, ensuring all final approved materials and supporting documentation are filed accurately.
Assists with the organization and communication of compliance-related policies, procedures, and resources that affect marketing materials.
Provides general administrative and logistical support for the Marketing Division, including managing meeting logistics, tracking budgets, and processing invoices.
Event and Logistical Support:
Provides administrative and logistical support for brand, community, and internal employee events, including pre-event coordination, material preparation, vendor communication, and post-event evaluation.
Assists with on-site support for events, working closely with the Events Manager and other team members.
Minimum Qualifications:
Education:
High School Diploma or GED equivalency required.
Bachelor's Degree from an accredited 4-year university with a focus on Advertising, Marketing, Project Management, or related field preferred.
Experience:
5+ years of experience in key marketing functions, including brand coordination, project management, and/or administrative support required. Experience with a project management tool (e.g., Asana) required.
Regulated industry such as finance preferred.
License/Certification:
Must be able to drive and have a valid driver's license required.
Physical Requirements & Working Conditions:
Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
Must be able to read and understand bank-related documents.
Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
$36k-59k yearly est. Auto-Apply 60d+ ago
Cyber Operations Analyst - Oahu
Hawaiian Electric Companies 4.9
Operations internship job in Urban Honolulu, HI
We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.
Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.
Posting End Date: This position will remain open until filled. Early applications are encouraged.
JOB FUNCTION:
Serves as technical specialist responsible for, monitoring, operating and troubleshooting network and security status of any component comprising Hawaiian Electric networks, systems and software. Works as a member of the Network Operations and Security Center (NOSC) team providing 24x7 operations and security monitoring for Hawaiian Electric.
ESSENTIAL FUNCTIONS:
Perform pro-active monitoring of system and network element alarms and alerts to identify those components/elements that may lead to or already are causing degradation or failure.
Perform security monitoring and management, fault isolation and diagnostic functions to include determination and execution of corrective actions on a real-time basis. Use network and system management platforms to remotely access and analyze systems, nodes, and devices to identify resolutions to correct anomalies.
Interface with functional users, other NOSC support personnel and management in both routine and reactive monitoring situations. Execute reporting and data input associated with NOSC operations and ticket management.
Maintains inventory in conjunction with the Desktop Services Section of installed hardware and software and insures adequate maintenance coverage.
Document data and telecommunication networks, network servers, software and service configurations. Update and maintains configuration tables and drawings. Maintains up-to-date knowledge of IT, security, telecommunications, products, trends and directions.
Analyze network traffic data, throughput, reliability, and other characteristics related to efficient operation and support of networks and systems.
Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.
BASIC QUALIFICATIONS:
Knowledge Requirements
Knowledge of a wide range of communications concepts, principles and practices as well as understanding of communications equipment including: IP routers, switches, firewalls, Local and Wide Area Network (LAN/WAN) components and other communications-oriented sub systems.
Knowledge of the principles of information technology normally acquired through college level courses or equivalent experience.
Working knowledge of Linux, Windows, mac OS, communications messaging ports and protocols, computer directory services and system architecture protocols.
Knowledge of trouble ticketing systems and performance/trend analysis tools.
Knowledge of other major areas of telecommunications such as cryptographic systems, computer security and access control systems/procedures.
Knowledge of automation tools including Python scripting and API use.
Skills Requirements
Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
Ability to effectively communicate with peers, users and management using verbal and written communication.
Analytical, organizational, and conceptual skills capable of handling multiple tasks and assignments simultaneously.
Strong interpersonal skills to influence and persuade various groups or individuals.
Aptitude for learning with ability to identify problems and desire to find solution.
Experience Requirements
3 years of practical experience with IT systems and telecommunications hardware including some experience with network installation, administration and troubleshooting.
Role: Professional
Number of Vacancies: 1
Location: Honolulu - Oahu
Hiring Range: The hiring range for the Cyber Operations Analyst [Req ID 9928] position is $71,100.00 to $88,800.00. The person selected will be placed according to his/her skills and qualifications.
About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.
The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at ****************************
Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.
Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.
EEO Statement Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at **************.
Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC's Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.
By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.
In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.
Affiliate is defined as “any person or entity that possesses an ‘affiliate interest' in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility's parent holding company, except as otherwise provided by HRS section 269-19.5(h).”
Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility's service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”
For a current list of all Affiliates and Affiliate-Related Entities, please see:
**************************************************************************************************
This list may be amended, updated or revised from time to time without notice.
$71.1k-88.8k yearly 60d+ ago
Summer 2026 Internship, Enterprise Data Management
Under Armour, Inc. 4.5
Operations internship job in Urban Honolulu, HI
**Summer 2026 Internship, Enterprise Data Management** Under Armour has one mission: to make you better. We have a commitment to innovation that lies at the heart of everything we do, not just for our athletes but also for our teammates. As a global organization, our teams around the world push boundaries and think beyond what is expected. Together our teammates are unified by our values and are grounded in our vision to inspire you with performance solutions you never knew you needed but can't imagine living without.
**Position Summary**
As an Under Armour Rookie you'll be given a hands-on, self-driven project that makes a real business impact. Throughout the 12 weeks you'll work one-on-one with a mentor and have access to learning experiences, such as interactive Q&A sessions with our executives and professional development opportunities with our talent advisors. With our focus on cross-functional collaboration and global mindset, as a Rookie, you get to see how your work goes way beyond yourself.
**Placement Area**
**Enterprise Data Management (EDM)**
The Enterprise Data Management Rookie will join a team powering the storage, processing, integration and cataloging of UA data. As an EDM Rookie you will work across teams to support building pipelines, services, and tools that enable both internal teammates and our integrated systems with the data, information, and knowledge to fulfill UA's mission. This opportunity might appeal to students with majors such as: Computer Science, Mathematics, Statistics, Data Management, Data Science/Analytics, Economics or Engineering.
**Eligibility**
+ Currently enrolled in a 4-year undergraduate or graduate program (expected graduation between December 2026 - July 2027).
**Workplace Location**
+ Baltimore, MD headquarters office.
+ Relocation assistance provided.
+ Hybrid or fully in-office work schedule.
**Hiring Process**
Our resume review process will start immediately upon applying for this role. If our teams are interested in your experience, you will be invited to interview virtually with members of your potential team. You may have the ability to interview for multiple roles if the opportunity arises. Once virtual interviews are completed our recruiting team will extend offers or follow up with you directly on your status.
**_At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Under Armour believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool._**
Requisition ID: 162821
Location:
Remote, US
Business Unit:
Region: North America
Employee Class:
Employment Type:
Learn more about our Benefits here
$34k-39k yearly est. 60d+ ago
Space Force Operations Specialist (GEODSS)
Delta Solutions & Strategies 4.0
Operations internship job in Maili, HI
Delta Solutions & Strategies is seeking a full-time Space Force Operations Specialist (GEODSS). The specialist accomplishes GEODSS sensor mission in accordance with applicable publications and direction. Engages available sensors during the active observing period to meet operational objectives. Ensures all available sensor time is dedicated to accomplishing directed taskings, perform area searches or other missions identified by command-and-control structure. Utilize sensors and adapt parameters within technical order range to meet other identified tasks. What you will be doing:
Complete and maintain certifications from company-provided Optical Sensor operator training.
Perform sensor operations, area searches and other sensor support tasks.
Accomplish Higher Headquarters taskings and reporting requirements issued by JSpOC in the Consolidated Tasking List (CTL) and associated updates.
Accomplish mission scheduling before the start of the operational period by identifying taskings to be accomplished during the operational period: routine and special metric taskings, SOI signature gathering and raw video collection.
Schedule observation attempts to provide time separation within weather, equipment, and tasking constraints based on collection requirements.
Perform manual scheduling, special sensor settings, and other special techniques.
Complete 100 percent of SOI-tasked objects each month; maintain workload data on number and frequency of SOI taskings.
When directed by JSpOC, accomplish CalSat tracking at specified frequencies with each available sensor.
Perform required post-mission activities, including maintaining any applicable operations logs, recorded data, and workload data. Document operations, security events, equipment status, authorized software changes, shift changes, changing of the Zulu day, and any other significant events in an operations log.
Complete sensor and mount calibrations in accordance with GEODSS Technical Orders (TOs).
Perform assignments relative to the implementation, operation, and maintenance of equipment and facilities requiring knowledge of communications equipment/procedures and the ability to operate radio/communications equipment, sensors and other consoles, computers, recording instrumentation, and other instrumentation and/or equipment peculiar to the GEODSS system.
Complete initial and monthly recurring training and maintain certification for operations positions. Complete Government and corporate ancillary training.
Perform operational checkout and pre-mission preparations for systems and equipment.
Comply with all security procedures for Operations Security (OPSEC) and Communications Security (COMSEC).
Assist electronic technicians in the daily operational and performance checkout of equipment and systems.
Provide coordination and controls resources including recording media, safety, and security in support of the site mission.
In time of crisis, supports other services to increase the security and well-being of the site.
Assist with maintaining site operations procedures.
Assist other Space Sensor Program sites as needed.
What you will need:
The ability to obtain/maintain/transfer an Active Security clearance (Top Secret).
A U.S. Citizenship.
A High School Diploma or GED.
A service school training in a technical field is desirable.
The ability to communicate and coordinate effectively with others in performance of duties.
The ability to demonstrated ability to work independently.
1 to 2 years of work experience operating optical sensors is desirable.
Knowledge of the Space Surveillance Network
The ability to excel in a fast-paced program office environment.
The ability to work shift work due to the 24/7 work environment.
Additional desired experience and skills:
DoD 8570 Compliant IAT Level II Certification; Security+ or above is preferred.
An active Top Secret, SCI eligible preferred.
Work Environment: This job operates in an office environment and routinely uses standard office equipment.
REMOTE LOCATION REQUIREMENTS: Employee must be able to work nighttime hours and at 10,000 feet elevation.
Position Type/Expected hours worked: This is a full-time union position, and hours of work and days are 12:00 a.m.- 8:00 a.m. Regular, punctual, and consistent attendance is required
In compliance with Hawaii's Equal Pay for Equal Work Act, the hourly rate for this position is $33.53 base rate + differentials added by per the union CBA.
We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D
Watermark Publishing is seeking an organized, detail-oriented individual to support the Honolulu book publisher's editorial, sales and marketing efforts. Reporting directly to the publisher and working closely with the company's marketing manager, the Publishing Operations Coordinator plays an important role in the growth of a regional publishing house that has released more than 300 titles in the Hawai‘i market.
Position is hybrid, 20-25 hours per week. Job responsibilities include author relations, inventory management, printer coordination, booklist and website maintenance, event support, and bookstore and distributor order fulfillment. Requires professional email and phone communication skills and proficiency in Microsoft Office 365 applications including Outlook, Word, Excel, Access, OneDrive, and Teams. Knowledge of InDesign, Shopify and QuickBooks preferred but not necessary.
Salary commensurate with experience. Benefits include paid vacation, sick and company holidays; 401(k) plan with company match; and choice of HMAA or Kaiser medical/Rx/vision (includes chiropractic, acupuncture and naturopath) plus Hawaii Dental Service coverage.
Watermark Publishing is a member of the aio family of businesses. Visit ************************* to learn more about aio.
$36k-59k yearly est. Auto-Apply 60d+ ago
Operations Specialist
Adapthealth
Operations internship job in Aiea, HI
Full-time Description
The Operations Specialist is responsible for supporting the Operations Team through multiple tasks required for the successful support of each region's individual needs.
Essential Functions and Job Responsibilities:
Supports operations team with discovery and training as necessary with AdaptHealth processes.
Responsible for providing support during process improvement initiatives to assist with driving all areas of workflow, including verification, and data analysis.
Develop and maintain working knowledge of current products and services offered by the company
Must be familiar with payer guidelines and reading clinical documentation to determine qualification status and compliance for all equipment and services.
Working knowledge in all areas of AdaptHealth customer service, intake, daily operations and revenue cycle processes and workflows from beginning to end, which may include
Review all required documentation to ensure accuracy
Accurately process, verify, and/or submit documentation
Complete insurance verification to determine patient's eligibility, coverage, co-insurances, and deductibles
Obtain pre-authorization if required by an insurance carrier and process physician orders to insurance carriers for approval and authorization when required (if helping a region)
Navigate through multiple online EMR systems to obtain applicable documentation
Enter and review all pertinent information in EMR system including authorizations and expiration dates
Meet quality assurance requirements and other key performance metrics
Pays attention to detail and has great organizational skills
Actively listens to teams, region leaders and handle stressful situations with compassion and empathy.
Ability to analyze data and reports to identify execution errors in workflow, troubleshoot and fix the exceptions, advise staff on corrections.
Collaborate with the Operations Team on exceptions and solutions within workflow processes
Communicate with operations teams and leadership on an on-going basis regarding any noticed trends in process errors with insurance companies
Assist with various projects and tasks as needed for various unique processes
Participate in the effort to define, document, and refine processes, procedures and workflows for business operations based on industry and company best-practices.
Participate in the effort to create training materials and train client engagement and service teams
Maintain patient confidentiality and function within the guidelines of HIPAA.
Completes assigned compliance training and other educational programs as required.
Maintains compliant with AdaptHealth's Compliance Program.
Perform other related duties as assigned.
Competency, Skills and Abilities:
Excellent ability to communicate both verbally and in writing
Ability to prioritize and manage multiple tasks
Proficient computer skills and knowledge of Microsoft Office
Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction
General knowledge of Medicare, Medicaid, and Commercial health plan methodologies and documentation requirements preferred.
Work well independently and as part of a group
Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team
Requirements
Education and Experience Requirements:
High School Diploma or equivalency
Three (3) years' work related in health care administrative, financial, or insurance customer services, claims, billing, call center or management regardless of industry is required.
Physical Demands and Work Environment:
Work environment will be stressful at times, as overall office activities and work levels fluctuate
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
Subject to long periods of sitting and exposure to computer screen
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
Excellent ability to communicate both verbally and in writing
Ability to effectively communicate both verbally and written with internal and external customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.
Mental alertness to perform the essential functions of position.
Salary Description $23-$29/hr DOE
$23-29 hourly 12d ago
Operations Coordinator
Ferguson Enterprises 4.1
Operations internship job in Urban Honolulu, HI
Job Posting:
Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.
Schedule: Monday- Friday 7 a.m. - 4 p.m.
Job Function and Responsibilities
The Operations job family leads all of the business operations within a branch location or multiple branch locations within a defined geography and/or product group. General areas of responsibility include providing leadership for the organization's customer-facing associates and branch functions. Positions in operations leadership are responsible for the day-to-day operations of the organization's branches, areas, and other geographic units and KOB groups.
Areas of Impact:
Delivers job responsibilities following a defined standard output or set of procedures. Work consists of tasks that are very routine, or well defined, with specific instructions to achieve standardized solutions.
Problem solving:
Problems and issues faced are routine and solutions are clear. Follows a well established and familiar set of job activities and/or job process to solve a problem.
Job duties:
Act within the scope of established objectives and policies to accomplish assigned goals.
Under the direction of the manager, maintain inventories, conduct physical inventories, maintain location appearance, and complete day-to-day paperwork.
Work with vendors and Ferguson shared services division to clear vendor pricing discrepancies
Facilitate customer credit memos with accuracy based on company guidelines Work WMS Variance and Cycle Count Reconciliation
Develop or implement quality control programs.
Implements operational efficiency improvements which may include, but are not limited to, standardization of systems, quality control, safety, and customer satisfaction.
Review customer invoices for pricing and costing accuracy as well as freight billing and costing
Oversee the facilities of the operation to provide a safe and well-maintained work environment.
Performs all work in accordance with established safety standards and adheres to all safety policies, rules, regulations and procedures.
Participates in associate meetings and communicates any concerns to management.
Qualifications and requirements:
1 - 3 years Ferguson experience is preferred
Strong attention to detail and accuracy Self-motivated/goal oriented
Ability to effectively multi-task
Organization and time management skills
Communicates well
Knowledge of Trilogie and Microsoft Excel a plus Knowledge of WMS/HighJump prefered but not required
Ability to handle stress Team player with good attitude
Understands importance of customer service
Willingness to help out in other areas, besides operations, when needed
At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!
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Pay Range:
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$15.00 - $22.69
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Estimated Ranges displayed are Monthly for Salaried roles
OR
Hourly for all other roles.
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This role is Bonus or Incentive Plan eligible.
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Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.
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The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Equal Employment Opportunity and Reasonable Accommodation Information
$15-22.7 hourly Auto-Apply 16d ago
Retail Operations Specialist
Island Energy Services
Operations internship job in Urban Honolulu, HI
E KIPA MAI! Island Energy Services (IES) is a locally managed and headquartered company offering attractive and stable career opportunities within Hawai'i's highly competitive energy sector. We are proud to be a local company and a leader in the logistics and distribution of energy products through our network of six terminals and 50 (and growing) retail locations throughout Oahu, Maui, Kauai, Moloka'i and Hawai'i islands. IES is the official licensee of the Texaco brand in Hawai‘i. IES' success is derived from our management's keen understanding of what it takes to remain as a highly innovative business, placing significant emphasis on four key company values: “Kīnāʻole” - to do the right thing, “Aloha” - having respect for people, “Lōkahi” - teamwork, and “Hoʻohana” - work purposeful with intention. These set of values set employee performance standards and are imbedded in our decision-making process through execution of work deliverables. IES' strong commitment to a Culture of Excellence are embodied through our actions of the 4 B's: how we Believe, Behave, Belong and Become. To achieve this culture, IES employs a highly-trained, highly-skilled, dedicated and passionate work force that collectively operates, enhances and strategically drives both our Retail and Terminal Logistics business units.
Under the general supervision of the Retail Operations Manager, the ROPS will support all aspects of Retail Operations for COCOs (Company-Owned/Company Operated) stations. Incumbent must be able to use creativity and critical thinking skills to lead, motivate, drive and empower a diverse workforce.
Desired competencies include: familiarity with retail service stations and convenience store assets and operations preferred or equivalent similar experience with commercial retail businesses. Ideal candidate must be able to establish priorities under tight deadlines and have a proven history as a motivated, self-starter who can drive multiple projects and priorities within a fast-paced environment.
ESSENTIAL FUNCTIONS
Operations Management Oversight
Lead and drive the day-to-day operations of the company-operated retail stations. Will require after-hours support with little advance notice.
Provides supervision to Store Managers through coaching, professional development, performance management and resilience.
Work hand in hand with Branding, Advertising and Merchandising team members in the implementation of merchandising programs, image enhancements and customer service programs (including promotions, in-store merchandising, point of purchase materials, and analysis of promotional results).
Lead and work with Store Managers on operational issues including safety, security, regulatory compliance, sales, operations, labor scheduling process, safe food handling and quality control.
Responsible for maintaining operational compliance for all permits, licenses, certifications and training.
Ensure all station compliance documentation received on time and reviews for any questionable events.
Assist with responding to and resolving customer complaints.
Conduct station inventory and compliance audits.
In collaboration with HR, coordinate hiring and recruitment efforts to ensure a positive employee experience at the station level.
In collaboration with Station Managers, drive and execute regular events to include; customer appreciation, credit card solicitation and other promotional events.
Responsible for P&L and other monthly data and distributes to Station Managers.
As needed; conducts data analysis of station trade areas, competitors, and customers.
Management of Back Office System Support
Identify item scan errors by working with Station Managers and PDI Pricebook Support services to resolve.
Pull monthly station reports and distributes to key stakeholders including station managers and account managers.
Pull ad-hoc reports as needed to support account managers.
In collaboration with station managers and marketing and merchandising team, ensure proper execution of pricing, price changes, and monthly promotions.
Ensure station managers are properly entering daily paperwork through PDI Enterprise back-office system.
Use PDI Enterprise system to regularly monitor and identify stations that are out of compliance with respect to management of station cash and inventory levels.
Admin Support
Manage station signage and hardware as needed and coordinates installation with maintenance department.
Coordinate in-store equipment replacement with maintenance department as needed.
Manage a re-order inventory system to include; Order and delivery of office supplies, equipment or other business-related items to stations as needed.
Prepare, print and distribute in-store promotional signage to stations as needed.
OTHER DUTIES
Champions safety, reliability and incident and injury free operations. Maintains commitment to a high standard of safety, complies with all safety laws and IES safety policies/rules, and reports actual and potential safety violations to appropriate management personnel. As a supervisor, trains, mentors and coaches employees regarding safe work practices and documentation. Reports any unsafe or hazardous condition and initiates corrective action.
Teamwork - Collaborate with other Operations team members, Business Consultants and Business Development staff to ensure business results are delivered on time, within budget and with a high degree of quality. Works effectively with coworkers and others by sharing ideas in a constructive, positive manner, listening to and objectively considering ideas and suggestions from others, keeping commitments, keeping others informed of work progress and issues; addressing problems and issues constructively to find mutually acceptable and practical solutions, and respecting the diversity of the IES workforce in actions, words, and deeds.
Manages People - Evaluates employee performance, counsels employees as necessary and established performance improvement planning and activities. Oversees training of assigned personnel and time keeping. Makes time for staff; provides regular performance feedback and develops direct report's skill and competency. Encourages growth, solicits feedback (internal and external). Leads by example. Responsible for annual performance reviews of direct reports.
Drives a high degree of excellence by proactive initiative to update and maintain operating standards, emergency procedures and any other documents as needed.
Leads and manages a variety of special assignments in areas such as converting stations to COCO, providing process documentation for Management System of Excellence, COCO career path initiatives/succession planning.
Other duties as assigned.
MINIMUM QUALIFICATIONS:
Education and Experience
High School Diploma or Equivalent.
Five to ten years of progressive experience in C-Store management or other operations experience in Retail, Hospitality, Restaurant or Fast Food .
Proficient skills in Microsoft Office Products such as Word, Excel, Access and Power Point.
Proven experience dealing with confidential and proprietary information.
Ability to lead, execute, modify and implement business programs.
Ability to analyze sale trends, financial performance, market dynamics and industry trends to improve profitability of business units.
Valid driver's license in good standing. Frequently drives to various station locations and off-site meetings.
This position is considered safety sensitive.
Skills
Ability to uphold to strict ethical standards: integrity, objectivity, and confidentiality.
Proficient Microsoft Office Suite skills, including editing and proofreading.
Ability to maintain automated and manual record keeping systems.
Strong sense of team spirit and ability to transfer it to others.
Ability to work independently.
Ability to evaluate information and exercise good judgment in making decisions.
Ability to maintain high level of confidentiality.
Problem solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information as appropriate.
Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
Oral communication-the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Ability to provide excellent customer service and customer relations.
Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability-the individual adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events.
Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Safety and Security-the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
Preferred Qualifications
Associate degree Preferred.
Retail Industry Background. Overall Knowledge Of Retail Store Operations And Merchandising Is Desirable.
Ability To Learn and Use PDI Enterprise (Retail Back Office Software Program).
Project Management Experience Is Desirable.
Other Requirements
Willingness to commit to The Island Way (IES core values of): Kīnāʻole, Aloha, Lōkahi and Hoʻohana
Pass background check including periodic job-related physical abilities testing as required.
Must be able to obtain a Transportation Worker Identification Card (TWIC) within sixty days of hire.
This is a safety sensitive position and random drug testing is required.
Valid driver's license with clean abstract.
Willingness to devote the time as needed to meet project and task deadlines.
Willingness to maintain or increase skills.
PAY AND BENEFITS:
Island Energy Services offers a competitive salary that commensurate with qualifications and experience. The hiring salary range for this position is $80,000 to $120,000. IES offers a comprehensive health and welfare package to include up to full family medical, dental and vision from day one of employment, paid vacation, paid sick leave, holidays, 401k plus generous employer matching, group life and AD&D, supplemental voluntary insurance options, flexible spending, and much more!
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands, hands to finger, handle, or feel objects, tools or controls to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and /or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.
SPECIAL REQUIREMENTS
Employment is contingent upon successfully passing an employee reference check, drug test, criminal background check and a five-year motor vehicle history check. This is an exempt position under FLSA regulations.
$39k-55k yearly est. 5d ago
Treasury Investment Operations Specialist
First Hawaiian Bank 4.7
Operations internship job in Urban Honolulu, HI
Join the First Hawaiian Bank 'ohana, where our culture flourishes with purpose. We prioritize the 3 C's - Caring, Character and Collaboration - ensuring a workplace that is not only rewarding, but deeply fulfilling. Consistently recognized as one of the 'Best Places to Work in Hawaii' for 14 consecutive years, we take pride in our longstanding commitment to both our team and the communities we serve, spanning over 165 years.
Step into a career that offers stability, excitement, and growth.
Experience the thrill of a dynamic environment paired with a comprehensive training program.
Plus, enjoy the perks of our competitive compensation and benefits package.
If you are ready for a career that empowers you to thrive, your journey starts here.
First Hawaiian Bank is currently seeking a Treasury Investment Operations Specialist to join the Bank's Treasury Operations team.
In this role, you will assist with the settlement, valuation and accounting of Treasury transactions, as well as provide other support for Treasury activities.
Compensation: The annual salary range for this role is: $44,000 to $60,000 per year: commensurate with experience.
Work Hours: 8:00AM - 5:00PM; hours may vary The ideal candidate will have: Bachelor's degree in Finance, Economics, or other related discipline, or equivalent work experience Prior bank or financial modeling experience preferred Knowledge of SQL or other financial modeling platforms a plus Knowledge of standard financial concepts including present value analysis, financial modeling, and capital markets instruments Familiarity with fixed income valuation and fixed income markets a plus Able to effectively work with all levels of management and staff Strong analytical skills, critical thinking, investigative problem-solving and decision making talents A self-starter who is able to work in a fast paced, results driven environment Strong written and verbal communication skills Ability to work under pressure, prioritizes multiple tasks and brings tasks to complete closure Strong technical skills (particularly in MS Excel or a coding language) Organized and able to execute responsibilities with minimal supervision We value you! At First Hawaiian Bank, we value Fairness, Inclusion, and Opportunity and welcome applications from all eligible candidates.
For our full EEO statement, please visit www.
fhb.
com/careers .
Mahalo for choosing First Hawaiian Bank! Are you interested in learning more about us? Come discover who we are by visiting our LinkedIn , Instagram , Facebook pages.
Discover firsthand insights through our Employee Spotlight series, offering a glimpse into the daily lives of our valued team members If this position sounds like an ideal match, we invite you to apply so we can learn more about you.
At First Hawaiian Bank, it all starts with YES!
$44k-60k yearly 26d ago
Mission Development MBA Intern 2026 - No Clearance Required
Vannevar Labs
Operations internship job in Urban Honolulu, HI
Vannevar is a defense technology company building AI to deter our adversaries. In the 21st century, conflict moves at algorithmic speed and foresight equals firepower. Our agentic AI is purpose-built to compete with China-from cross-Strait conflict to gray zone coercion. Trained on the most mission-relevant datasets in defense, our technology models adversary behavior, simulates campaigns, and recommends the best course of action to decision makers. Our AI systems are some of the most trusted in the industry and actively used on the front lines of the Indo-Pacific to keep the peace and save lives.
Exceptional technology starts with exceptional people. Vannevar is a small agile team combining world-class engineers with veteran strategists who bring deep expertise in defense and tradecraft. We're building a company defined by mission impact, user empathy, and disciplined growth. In just three years, we grew from $3M to $80M in ARR, achieved early profitability, and reached unicorn status-proving that disruption doesn't require an ego, and staying power doesn't mean standing still.
About the role
Vannevar Labs is seeking Business Development Interns for the 2026 summer. We are open to hiring in the following locations: Washington D.C., Oahu, New York City, Boston, San Diego, or the Southeastern U.S.
What you'll do
Develop mission engagements. With support from tenured mission development mentors, you will identify DoD mission groups that need our technology and develop partnerships with them to drive deployments of our software in support of their mission.
Scope and implement pilots with our partners. You will help each mission group determine the scope of a pilot engagement and navigate the group's internal bureaucracy to implement the pilot.
Expand successful pilots into larger projects. You will convert the pilot's tangible outcomes generated by our mission success team in partnership with the mission group into a shared roadmap for expanding the pilot into a sustained capability.
Get our software into the hands of mission users who need it by identifying mission groups with a problem our technology can solve and enabling them understand the technology's value
Work hands-on with our partners to help them navigate complex organizational, contracting and budget pathways to implement a pilot or project
Enable DoD senior-level visibility on mission wins generated through our pilots and projects and develop a shared roadmap with our partners for converting these mission wins into larger-scale projects
What we're looking for
Incoming, first or second year MBA students interested in business development and national security, intelligence or defense.
A motivated problem solver who takes ownership, acts with urgency, and is comfortable with ambiguity. You like a challenge, and you don't quit.
Prior DoD mission user experience, domain knowledge, or military service. You understand our partners' organizational constructs and challenges because you lived them.
U.S. Persons status is required.
What we offer
The salary range for this position is competitive with market rates. Individual pay is determined by experience, relevant education, and/or training and interview performance.
Vannevar is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. We encourage candidates from all backgrounds to apply, even if you don't feel like you're a perfect fit. If you're passionate about contributing to our mission, we'd love to hear from you! IMPORTANT NOTICE
We are committed to protecting the privacy of all applicants. Official emails from the company will come from ******************** domain. Under no circumstances will a legitimate representative from our company contact you to request passwords, financial information, or other sensitive personal data. Please be vigilant of potential scams.
Title:Operations Coordinator - Academic Affairs 0080647 Hiring Unit: University of Hawai'i - West O'ahu, Vice Chancellor for Academic Affairs
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
This position is essential to the success of the Office of the Vice Chancellor for Academic Affairs (OVCAA) as it supports core academic personnel processes (e.g., tenure, promotion, contract renewal), faculty hiring, lecturer onboarding, and compliance with collective bargaining agreements. This position ensures that deadlines are met, payroll is processed accurately, and accreditation and reporting obligations are fulfilled. By aligning with UH-West Oahu's mission and UH System strategic imperatives, this position contributes to strengthening faculty success and academic quality, ensuring compliance and risk management, and supporting workforce and student success initiatives by maintaining efficient academic operations.
Duties and Responsibilities (*Denotes Essential Functions):
Operational & Administrative Leadership
* *Oversee, prioritize, and perform complex, confidential support services for OVCAA, maintaining regular senior leadership, faculty, staff, and external colleagues.
* *Serve as liaison for the Vice Chancellor for Academic Affairs (VCAA) with internal and external offices, ensuring timely communication and problem solving.
* *Supervise and train OVCAA the support staff and student employees; establish office procedures to ensure efficiency and exceptional customer service.
Faculty & Lecturer Personnel Processes
* *Oversee recruitment, hiring, and onboarding of lecturers and OVCAA Casual hires, including collection and auditing of required forms, verification of I-9 compliance, and processing of appointments in PeopleSoft.
* Serve as source of support for Division Chairs during the faculty recruitment process, including search committee appointment memos, search committee communication, and national posting of tenure-track in compliance with university policies and collective bargaining agreements.
* Collect background information to determine placement on lecturer and overload fee schedules.
Overload and Payroll Management
* *Manage, oversee, and coordinate all aspects of overloads, including preparation, submission, monitoring, eligibility review, and accounting verification.
* Ensure efficient and accurate processing of overloads to meet payroll deadlines and compliance requirements.
* *Input faculty/staff personnel transactions (i.e., overloads, lecturer hires, position management requests) into PeopleSoft for approval routing.
Faculty Personnel Administration
* *Review faculty personnel transactions including Special Salary Adjustments (SSA), tenure, promotion, and contract renewals for conformity with established policies and procedures for compliance with university policies and collective bargaining agreements.
* *Monitor instructional workloads to ensure alignment with agreements and reporting requirements; support annual workload reporting system.
* Research, analyze, and make recommendations on extraordinary or unusual personnel administration requests.
Other
* *Gather, assemble, organize, and analyze data and information in support of various special initiatives and academic programs, including the academic development plan and accreditation reports and visits.
* Partner with the UHWO Business Office and the Human Resources Office to ensure compliance with fiscal and personnel matters in accordance with Federal, State, and University rules, policies, and regulations.
* Perform other duties as assigned.
Minimum Qualifications:
* Possession of a baccalaureate degree in Business Administration, Public Administration, Human Resources Management, or related field and three (3) years of progressively responsible professional experience with responsibilities for office management, business administration, higher education, and/or human resources; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
* Considerable working knowledge of principles, practices and techniques in the area of office management, business administration, or higher education operations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
* Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with office management, business administration, or higher education.
* Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
* Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
* Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
* Demonstrated ability to operate a personal computer and apply word processing software.
* For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Desirable Qualifications:
* Knowledge of policies, practices, and rules governing public-sector HR or business administration.
* Experience with computerized HR information systems and database management.
* Ability to manage multiple priorities, deadlines, and frequent interruptions.
* Experience working in a higher education setting.
* Demonstrated ability to address sensitive and complex issues effectively.
* Current Notary Public certification (or willingness to obtain).
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:
* Cover letter indicating interest in the position and how the minimum and desirable qualifications are met.
* Current resume
* References - names and contact information (telephone number and email addresses) of at least three (3) professional references.
* Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at time of hire).
Note:If you have not applied to a position before using NEOGOV, you will need to create an account. Late, incomplete, or unreadable application materials will not be considered. Please REDACT any social security number and/or birth date on your documents prior to submitting.
Inquiries: UH West Oahu Human Resources: ************;*****************
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ********************************************
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************
How much does an operations internship earn in Urban Honolulu, HI?
The average operations internship in Urban Honolulu, HI earns between $25,000 and $41,000 annually. This compares to the national average operations internship range of $25,000 to $43,000.
Average operations internship salary in Urban Honolulu, HI