Project Coordinator jobs at OpTech

On-Demand Group is currently seeking for a Project Coordinator for a 3+ months contract engagement. Project Coordinator 3+ months Contract Onsite at Chesapeake, Virginia The Commercial Insurance Program Project Coordinator will support project administration and commercial insurance functions, specifically in Property and Casualty (P&C) insurance. This role involves coordinating meetings, managing project schedules, and ensuring timely completion of project deliverables. The ideal candidate will have a strong background in project management and insurance, with the ability to handle multiple tasks effectively. Required Skills and Experience: Construction project experience essential (will be working on a government road and bridge project) Commercial P&C insurance program management required Risk management background needed Preferred Qualifications: ARM (Associate in Risk Management) certification Key Responsibilities: Assist with project administration, claims, and insurance-related tasks. Coordinate project schedules, meetings, and deliverables to ensure timely project completion. Manage and organize project documentation, contracts, and insurance claims. Collaborate closely with the project manager to track objectives and milestones. Develop strategies and maintain responsibility lists for team members involved in the project. Prepare presentations and reports using MS Office Suite (Word, Excel, PowerPoint). Monitor risk management, policy development, and ensure compliance with safety and insurance regulations. Handle subrogation and maintain relationships with stakeholders and vendors. The projected hourly range for this position is $30 to $39. On-Demand Group (ODG) provides employee benefits which includes healthcare, dental, and vision insurance. ODG is an equal opportunity employer that does not discriminate on the basis of race, color, religion, gender, sexual orientation, age, national origin, disability, or any other characteristic protected by law.

Salary Range: $80,000-$120,000 Employment Type: Full-time Join The Leading State Level Government Affairs Firm Stateside Associates is the leading state and local government affairs firm in the nation, providing comprehensive policy intelligence, lobbying coordination, and strategic consulting to Fortune 500 companies, trade associations, and nonprofits. Our bipartisan team helps clients navigate complex political environments and shape effective public policy outcomes across all 50 states. About the Role Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth. We're seeking a candidate who thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities-from client deliverables and project timelines to scheduling, communications, and travel coordination. This role offers a unique opportunity to work at the intersection of government affairs, technology policy, and strategic consulting, helping to advance Stateside's work for our clients. What You'll Do Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows. Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners. Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members. Maintain detailed records of project activities, deadlines, and communications across multiple workstreams. Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings. Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables. Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states. Support planning and coordination of policy workshops, roundtables, and special events. Serve as the operational point of contact for internal teams on matters related to the SVP's portfolio. Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements. What We're Looking For Minimum Qualifications: Bachelor's degree or equivalent practical experience. 3-5 years of experience in project management, executive coordination, or government/public affairs operations. Strong organizational, scheduling, and time-management skills. Proven experience arranging executive-level travel and calendar management. Excellent written and verbal communication skills. High attention to detail with the ability to manage competing deadlines. Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Monday, Trello, HubSpot). Preferred Qualifications: Experience in government affairs, consulting, or technology policy environments. Proven success managing complex projects with multiple stakeholders. Strong professional discretion and ability to handle confidential information. High initiative, reliability, and a collaborative mindset. Exceptional client service orientation and interpersonal skills. Who You'll Report To: This position reports directly to the Senior Vice President, Government Affairs & Strategic Growth, and collaborates closely with both internal operations and client-facing teams.

Project Coordinator Duration:6-12 Months Contract work with huge possible extension Mostly remote, may require some office No travel required. Job Description: The Project Coordinator will play a key role in supporting project management activities across multiple teams. This manager-level position requires advanced proficiency in Microsoft Office applications, especially Excel, and strong organizational and communication skills. The coordinator will be responsible for accurate data entry, status tracking, and proactive follow-up with application team leads to ensure project milestones are met. Key Responsibilities Coordinate and track progress of multiple projects, ensuring deadlines and deliverables are met. Perform accurate and timely data entry, maintaining project databases and documentation. Utilize advanced Excel skills (formulas, pivot tables, charts) to analyze and report project data. Regularly follow up with application team leads to gather status updates and resolve outstanding issues. Prepare and distribute project status reports to management and stakeholders. Schedule and facilitate project meetings, including preparing agendas and documenting action items. Identify and implement process improvements to enhance project efficiency and reporting accuracy. Support the project manager and other team members with administrative and operational tasks as needed. Required Qualifications 3-5 years of experience in project coordination, project management, or a similar role. Advanced proficiency in Microsoft Excel and other Office applications (Word, PowerPoint, Outlook). Knowledge of basic IT Infrastructure and IT Terminology Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to manage multiple priorities and work independently in a fast-paced environment. Preferred Qualifications Experience coordinating with application or technical teams. Familiarity with project management tools (e.g., MS Project, Smartsheet, Jira). Experience with process improvement initiatives. Project Management certification (PMP, CAPM, or similar) is a plus. Work Environment Mostly remote, may require some office No travel required.

LHH is currently partnering with an organization in Fairfax County, VA to bring on a Project Operations Associate. This is a temp-to-hire position that will require five days per week onsite. The role offers an hourly pay range of $24-$28, with a potential annual salary of $55,000-$65,000 once converted to a permanent position. This is an excellent opportunity to gain hands-on experience in project operations with the potential for long-term growth. Duties: Prepare, format, and edit professional correspondence, including letters, memos, proposals, comment responses, notices, and reports Maintain organized project folders and document filing systems Ensure all correspondence adheres to naming conventions, storage protocols, and quality control processes Draft proposals, Additional Services Agreements (ASAs), and Short Form Contracts Coordinate review and signature processes with Project Managers and Principals Prepare and attach rate schedules, terms and conditions, and billing information Distribute finalized proposals to clients and internal stakeholders Establish new projects assigning project numbers and codes according to company standards Maintain project folders with proper subfolder structures Update project stages and statuses throughout the project lifecycle Serve as a primary point of contact for administrative inquiries Coordinate with clients regarding project documentation and submittals Track project correspondence and maintain professional communication with internal and external stakeholders Provide backup support for fellow Administrative Assistants as needed Assist with departmental administrative needs and special projects Maintain templates, standard forms, and other resources to support efficient operations Qualifications: High school diploma or equivalent required; Associate degree preferred 2-4 years of administrative experience, ideally within professional services, engineering, or construction environments Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Smart Sheet is a plus Exceptional proofreading, formatting, and document quality control skills Strong verbal and written communication abilities Ability to prioritize tasks and manage multiple projects simultaneously Excellent organizational skills, including maintaining structured filing systems Experience with project management software (Vantagepoint/Deltek experience a plus) Understanding of civil engineering or AEC industry terminology preferred Self-motivated and able to work independently Comfortable in a deadline-driven, collaborative team environment Commitment to delivering exceptional client service to both internal and external stakeholders Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

Project Coordinator The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Responsibilities Set project timeline Monitor project deliverables Update relevant stakeholders or team members on the project progress Coach and support project team members with tasks you assign them Qualifications Bachelor's Degree or equivalent experience Strong business acumen in project planning and management Strong verbal, written, and organizational skills + Need someone who thrives in a fast-moving environment; eager to learn and be agile. Strong communicator is a significant bonus. +Detail Oriented + Specific activities include: Program calendar and Google group maintenance, team roster updates, budget maintenance (including coordinating open purchases, often in partnership with procurement), orchestrating deliverable sign off, draft select program communications

Northwest Houston (77065) | $25/hr | 100% Onsite Early-Career Administrative/Business Role | Fast-Growing Company Temp-to-Hire | M-F | 7am-4pm Got your degree and ready to kickstart your career in the administrative or business world? If you enjoy organizing, supporting teams, keeping operations running smoothly, and being the friendly face of an office? this is the perfect role to launch your professional path. We're looking for someone who's passionate about administrative, clerical, and business support - not an engineering or scientific track, and eager to grow within a rapidly expanding company. What You'll Do: Welcome visitors and maintain a polished, professional office environment Support operations with clerical tasks such as coding expenses, creating POs, and data entry Keep office, kitchen, and breakroom areas stocked, tidy, and organized Assist with workspace setup, meeting prep, and small events Be the proactive, go-to person who keeps things running smoothly every day What We're Looking For: Minimum of 1-2 years of administrative, clerical, office, or business support experience Bachelor's degree (business, communications, or related fields are a strong match) Strong skills in Microsoft Word & Excel Outgoing, friendly, and proactive personality Someone who truly enjoys office operations and helping others Interest in long-term growth in the business/operations/admin side of a company Reliable transportation; able to work 100% onsite at the 77065 location Why You'll Love It: $25/hr starting pay Growth potential within a fast-moving, expanding company Supportive leadership and a high-visibility, modern facility Full benefits, PTO, paid holidays, wellness perks & 401(k) match HOUNW35 #ZR Interested candidates please send resume in Word format Please reference job code 136107 when responding to this ad.

We put the unity in "opportunity." Opportunity Snapshot: Compensation: $35-40/hour DOE Assignment Duration: 12 months+, contract to permanent hire Work Schedule: M-F / 10+ hours per day Qualifications: High commitment to safety, the environment and cultural issues Solid communication, organization, analytical and problem solving skills Methodical approach to coordinating daily expenditures, man-power tracking, and equipment and material usage activities Works effectively in a team environment Microsoft Tools Efficiency Electronic Document Management Systems Payroll Systems Responsibilities: Ensure everyone goes home safely every day. Ensure compliance with all environmental regulations Participates in the supporting the overall construction quality assurance execution philosophy, strategy and objectives for Mechanical system installations Assists the contractors with input to identify key success factors and implement improving productivity and quality Support Client to help ensure that the mechanical, structural, civil and piping portions of projects will be furnished and installed on schedule Ability to climb stairs and wear a safety harness when using scaffolds Willingness to work a 60-hour per week schedule as required Committed to ensure that everyone goes home safely each day Works with the Client Construction team as well as Construction contractors and their respective construction supervisors to achieve the following Provide a safe workplace by ensuring implementation of the onsite requirements of the Construction Health, Safety, Security and Environmental Plan Participates in site inductions, tool box meetings and other safety meetings as requested Works proactivity with the contractor on hazard recognition and unsafe work practices Work with construction contractor's foremen and superintendents to improve safety, productivity and schedule and scope of work issues Maintain close contact with the Client construction manager, discipline superintendent during the construction and pre commissioning phases of the project in order to ensure an adequate flow of information regarding activities, material deliveries, and man-power utilization to the construction sites to meet established schedule, cost and productivity objectives Participate in reviews of construction schedules, staffing plans and milestones and monitor project progress against the established Master Project Schedule Monitors daily progress and coordinates record keeping of quantities installed Maintains close liaison with other discipline supervision to ensure effective coordination of work activities The Bergaila Way: The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice. Client Overview: Our client is a leading LNG company headquartered in Houston, TX and places value on being accessible to colleagues at every level of the organization. This includes fostering relationships with their customers, as well as to their community involvement and environmental stewardship.

Job Title: Project Coordinator II (Intermediate) Duration: 6-month contract with potential extension We're seeking an organized, proactive Project Coordinator with 2-5 years of experience to support cross-functional initiatives and keep projects running smoothly. In this role, you'll manage schedules, coordinate vendors, maintain project documentation, and support the escalation and communication of risks and issues. Key Responsibilities: Schedule and coordinate meetings across project teams and vendors Update and maintain project plans, schedules, and documentation Track project progress and assist with collecting and validating information Prepare status reports, dashboards, and presentations for stakeholders Support communication and timely escalation of issues and risks Collaborate across teams to keep deliverables on track Required Skills: Strong verbal and written communication Proficiency with MS Project, Visio, Excel, and Word Experience working with cross-functional and vendor teams Strong attention to detail and ability to manage multiple priorities Preferred Skills: Experience with ServiceNow or similar project management tools Equal Employment Opportunity Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and line management. Reviews status of projects and budgets; manages schedules and prepares status reports. Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives. Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients. Experience in federal government contracting, compliance, SAP, MS Office Suite, FAR / DFARS, leading and influencing without direct authority. Basic Qualifications Bachelor's Degree and 3 years of experience. Master's Degree and 1 year of experience. 4 years of related exempt experience can be substituted for Bachelor's degree. 8 years of non-related exempt experience can be substituted for Bachelor's degree.

General Info: US Citizens or GC Holders only Must be on our W2- no C2C Local Candidates Only Hybrid Work Structure: 70% field-based and 30% office-based, offering flexibility to balance hands-on work with administrative support. Long term contract- potential extension up to 18 months, based on business needs and individual performance. Day-to-Day Responsibilities: Conduct meetings with contractors and inventory clerks at various job sites. Meet with the lead contractor or inventory clerk to perform 10% inventory counts to verify materials on-site. Track inventory levels and materials to ensure proper allocation and reporting. Must-Have Skills: Vehicle: Must have access to a personal vehicle for travel to various job sites. Supply Chain/Inventory Skills: Previous experience in supply chain or inventory management is required. Computer Skills: Proficient in using computers for data entry, reporting, and coordination. Working Arrangements: Fieldwork: 70% of the role will be out of the office, working in the field on job sites. In-Office: 30% of the time will be spent in the office supporting coordination efforts. Overtime: There may be a possibility for remote overtime, as needed. Shifts: Normal working hour shifts, with flexibility for OT if required. About The Position Construction Coordinator: The Construction Coordinator is responsible for day-to-day coordinating duties associated with the scheduling and management of construction, maintenance and compliance work performed by various electric, vegetation and/or gas construction, maintenance, and compliance contractor crews. Key responsibilities include: Work with various internal Customers, Superintendents, Construction Supervisors, Engineers, and other personnel to coordinate construction work and/or resolve complaints. Identify & act to halt and/or eliminate unsafe acts in the workplace. Serve as the central point of contact for all parties regarding contractor job scheduling. At times to assign and/or direct employees regarding their work assignment. Create purchase order requisitions and approve contractor invoices. Monitor daily compliance reports and track compliance dates to ensure compliance. Assign, schedule & track construction work, for the assigned work groups. Efficient utilization of company resources and assets. Review of project folders to ensure completeness and accuracy. Coordinate and track projects completed by outside contractors; interface with internal and external resources to coordinate project completion requirements. Contribute to the development of the annual Construction Services goals and execution of the business plan. Storm support required during storm restoration efforts. Other duties will include special projects as assigned. Must possess, or have available, a motor vehicle for use on the job. The Construction Coordinator works a standard day-shift. Work is done primarily in the office. Site visits are required, as necessary. Subject to 24-hour emergency call; may be required to participate in callout duty rotation. Qualifications: High School Diploma or equivalent required. Bachelor's Degree in Business, Construction Management, or related field from an accredited college or university preferred. Two or more years of relevant experience required. Experience may be reduced for candidates with a Bachelor Degree in a preferred field. In addition to the above qualifications, the successful candidate will demonstrate: Basic computer proficiency; Proficiency with Microsoft Office Suite

Estimated 4 months 5 days on site Must Haves:Bachelor's Degree 2+ years of relevant experience Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Preferred Skills:Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Commencement Coordinator The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university's achievements and traditions. We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects. Responsibilities Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed. Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details. Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed. Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events. Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group. Provide administrative and logistical support before, during, and after assigned events. Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary. Minimum Qualifications Bachelor's degree and a minimum of two years of related experience. Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Demonstrated ability to work under pressure while maintaining accuracy and attention to detail. Availability to work early mornings, evenings and weekends as required during peak event periods. Preferred Qualifications Exceptional written and verbal communication skills. Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously. Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Proven ability to collaborate effectively with colleagues and vendors. Commitment to professionalism, discretion, and high standards of customer service.

What we expect The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- New Installation/Modernization in Albuquerque, NM Responsible for coordinating all administrative duties associated with the branch new installation and modernization operations department so that the department functions efficiently and cost effectively. ESSENTIAL JOB FUNCTIONS: Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms. Electronically files Booking package into JobSight, updates key members and customer contact information. In JobSight, create and send Letter One package to customer and task Manager/Superintendent to follow up. Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit. Sends turnover approval requests to turnover “mailbox” for all jobs that are scheduled for final inspection during the month. Keeps JobSight and inter-department calendars accurate. Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports. Receives New Installation/Modernization Maintenance audit reports; updates JobSight and sends to New Installation/Modernization Maintenance Audit email. Prepares certified payroll package and sends to Regional Certified Payroll Administrator. Updates JobSight project file with notes and photos from Manager/Superintendent site visits. Prepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed. Prepares documentation and attends the weekly operation meetings and monthly order management calls. Schedules final inspections with all necessary parties. Completes all project closeout documentation and sends to required recipients. Fields calls from customers regarding status of jobs and answers inquiries. Participates in the monthly Accounts Receivable conference call with Regional Collections. Actively pursues and follows-up on Accounts Receivable items. Tracks and sends deposit checks to Regional Collections. Assists in the preparation of payroll in JobSight for Manager/Superintendent approval. Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts. Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in our system, forwards reports to designated parties. Submits accurately and tracks warranty claims to ensure timely processing of the warranty. Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies. Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds. Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports. Receives and distributes faxes and correspondence pertaining to construction operations. Who we are looking for EDUCATION & EXPERIENCE: High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience Six months to one year of prior experience in construction Previous elevator repair administrative work, preferred Budget-conscious, preferred System database knowledge, preferred What we offer Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered Medical, dental, and vision coverage Flexible spending accounts (FSA) Health savings account (HSA) Supplemental medical plans Company-paid short- and long-term disability insurance Company-paid basic life insurance and AD&D Optional life and AD&D coverage Optional spouse and dependent life insurance Identity theft monitoring Pet insurance Company-paid Employee Assistance Program (EAP) Tuition reimbursement 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include: 15 days of vacation per year 11 paid holidays each calendar year (10 fixed, 1 floating) Paid sick leave, per company policy Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. Who we are Contact To apply to a position, please click on the Apply Now button. For any additional questions or job specific requests, please use the contact below and include the Job Requisition Number as a reference. ...@tkelevator.com

Our client, a real estate management team, is seeking a part time candidate to manage their operations in New York. This role will be around 30 hours a week and the schedule will vary based on the needs of the firm and candidate. This is a wonderful opportunity for someone looking for a flexible 30-hour work week in addition to another part time role or school. Salary: $45,000-50,000k Office Location: Midtown, NYC Responsibilities: Manage day to day operations for leasing team including organizing showings and logistics for new tenants Coordinating and scheduling with external vendors to address facilities upgrades and inspections Act as first point of contact in New York including conducting in person apartment tours to prospective candidates Managing preliminary paperwork and documentation for tenants and firm Other ad hoc duties and projects Qualifications: Extremely organized and trustworthy Excellent verbal and written communication skills Flexible in person office availability during the first 60-90 days Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Mechanical VDC/BIM Coordinator - Remote Option We are seeking a skilled Mechanical VDC/BIM Coordinator to join our team remotely. The ideal candidate will be responsible for managing and coordinating the Virtual Design and Construction (VDC) processes, focusing on HVAC systems, and utilizing BIM methodologies to enhance project efficiency and effectiveness. Key Responsibilities Manage and coordinate BIM processes for HVAC and mechanical systems, ensuring accurate and efficient design and documentation. Collaborate with project teams to gather requirements and integrate MEP systems into the overall project. Conduct clash detection and resolution using Navisworks to prevent construction issues. Assist in the development and maintenance of VDC workflows and standards. Provide technical support and guidance to project teams regarding BIM software and methodologies. Coordinate with project managers and stakeholders to align VDC strategies with project goals and timelines. Qualifications Proven experience in HVAC design and BIM coordination. Proficiency in Revit and related BIM software. Experience with Mechanical, Electrical, and Plumbing (MEP) systems is a plus. Strong knowledge of VDC processes and construction methodologies. Familiarity with project management principles and practices. Experience in clash detection and resolution using Navisworks. Knowledge of piping and plumbing systems is a plus. Strong problem-solving skills and attention to detail. Benefits Remote option for qualified candidates with 10+ years of professional experience Health/Vision/Dental Insurance 401K plan with company match PTO/Sick Leave/Holidays HSA/FSA/HRA Accounts Wellness Programs If you are an experienced BIM/VDC Technician or Coordinator with HVAC, piping and/or plumbing experience, please apply today or contact carson.kirk@cybercoders.com Email Your Resume In Word To Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also: josh.ortiz@cybercoders.com Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : CK13-1851226L485 -- in the email subject line for your application to be considered.*** Josh Ortiz - Recruiting Manager For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 05/01/2025 and applications will be accepted on an ongoing basis until the position is filled or closed. CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at Benefits@CyberCoders.com to make arrangements.

Bid & Estimating Coordinator Industry: Commercial Construction (Ground-Up) Status: Full-Time, Monday-Friday A well-established commercial construction firm is seeking a Bid & Estimating Coordinator to support a high-volume Estimating Department. This role is ideal for a candidate who has hands-on, ground-up construction administrative experience and understands the complexity of detailed commercial bids. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, team-driven environment. This is not an entry-level position. Candidates must bring true construction administrative experience and familiarity with estimating workflows, bid packages, or project coordination. Key Responsibilities Provide daily administrative support to the Estimating team. Manage RFP setup, bid documentation preparation, distribution, and tracking. Assist with meeting coordination, scheduling, and departmental communication. Prepare and maintain project resumes, employee resumes, and prequalification documents. Support project setup activities including coding, contracts, bonds, and insurance documentation. Maintain organized operational documents and ensure accurate recordkeeping. Create and manage detailed spreadsheets and reports for departmental activity. Assist with slide decks and presentation materials for leadership meetings. Handle confidential information with discretion. Perform additional administrative duties as needed. Required Background 2+ years of construction administrative experience (Required). Experience supporting ground-up commercial construction, estimating, or project coordination. Strong understanding of construction terminology and workflow (change orders, bids, RFPs, takeoffs, etc.). Ability to articulate detailed bid-related information clearly during internal communication. Proven experience thriving in a fast-paced, high-volume environment. Exceptional attention to detail-accuracy is critical. Advanced proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat. Strong organizational, time-management, and prioritization skills. Professional, proactive, and confident communication style. Ability to work independently with minimal supervision. Preferred Experience Experience in commercial HVAC, MEP, or mechanical contracting. Project Coordinator experience within construction. Bid and Estimating experience withing construction. Culture & Work Environment Fast-paced, collaborative, and high-energy. Close-knit, long-tenured team that values reliability, communication, and a strong work ethic. Requires someone who is proactive, assertive, and comfortable engaging with multiple internal stakeholders. Compensation & Benefits Competitive hourly rate + overtime eligibility. Medical, dental, and vision coverage. HSA/HRA options. Life, short-term, and long-term disability insurance. Tuition reimbursement. Three weeks of PTO in the first year. 401(k) with company benefits.

Brokerage Coordinator - Temp-to-Hire Opportunity - Start before the holidays! Schedule: Monday-Friday, 8:00 AM - 5:00 PM Compensation: $28-$33/hr + overtime eligible About the Role We're seeking a highly organized and proactive Brokerage Coordinator to join our client's dynamic commercial real estate team. This is a temp-to-hire position offering the chance to transition into a permanent role with a leading firm in the industry. As a Brokerage Coordinator, you'll be the backbone of the team-providing critical administrative and marketing support to brokers, ensuring smooth operations, and helping drive success in a fast-paced environment. What You'll Do Prepare proposals, presentations, and marketing collateral Coordinate invoicing, deal tracking, and follow-up Support brokers with administrative tasks and client deliverables Maintain accuracy in internal systems and documentation What We're Looking For Must-Haves:Proficiency in MS Word and Excel 1+ years of relevant professional or customer service experience Experience with invoicing and strong attention to detail Excellent communication skills and ability to prioritize under pressure Nice-to-Have:Familiarity with Adobe InDesign and other creative tools Commercial real estate experience Why You'll Love This Role Opportunity to transition to permanent employment with a respected industry leader Collaborative team environment with strong mentorship Competitive hourly pay with overtime potential Business casual dress code and covered parking Ideal Candidate You thrive in a professional setting, adapt easily to shifting priorities, and communicate effectively in person. If you're detail-oriented, resourceful, and eager to learn, this role offers a clear path for growth. Benefits Medical, Dental, and Vision Insurance, Paid Time Off (PTO) and Holidays, Life and Disability Coverage Ready to take the next step? Apply today and start building your career in commercial real estate! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Job Title: Textile Coordinator (Contract - 2-3 Months) Type: W2 Contract Duration: 2-3 Months Pay Rate: $15-$20 per hour (W2) About the Role We are seeking a Textile Coordinator to support the textile development team in all aspects of fabric and color development. This role is ideal for someone with a background in textiles who enjoys hands-on work with materials, maintaining organization, and supporting technical processes that ensure high-quality finished products. You will work closely with Textile Technologists and product development teams to ensure fabrics, colors, and components meet performance and quality standards before they move into production. Key Responsibilities Assist in all stages of fabric development, including organization of swatches, reviewing fabric submissions, and helping evaluate performance and quality. Support the color development process by tracking lab dips, maintaining color libraries, and organizing color submissions/approvals. Prepare fabric and trim samples for testing; assist with basic textile quality checks such as shrinkage, colorfastness, and hand-feel evaluations. Maintain accurate records and documentation within internal systems, spreadsheets, and tracking tools. Coordinate sample shipments, deliveries, and vendor submissions as needed. Help maintain the fabric library, color standards, and sample room organization. Provide day-to-day administrative and operational support to the Textile Technologists and product development team. Ensure all materials meet quality requirements before approval for production. Required Qualifications Degree in Textile Science or equivalent experience in textile materials, textile R&D, or fabric development. 2-3 years of experience working in textiles, raw materials, fabric testing, product development, or a related technical field. Strong understanding of fibers, yarns, fabric construction, dyes, finishes, and basic textile testing methods. Excellent attention to detail, organizational skills, and time-management abilities. Ability to work hands-on with fabrics, swatches, and color samples in a fast-paced environment. Proficiency in Excel and basic tracking tools; familiarity with PLM systems is a plus. Who Will Succeed in This Role Someone early in their career with strong technical textile knowledge. A candidate who enjoys working with materials and colors in a structured, detail-driven environment. Individuals who can multitask, stay organized, and support multiple development tasks simultaneously. Work Environment This is a fully onsite role in Manhattan, NY. You will work in a collaborative product development environment with daily interaction with the textile/materials team. Benefits that Russell Tobin offers: Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Administrative Project Coordinator to join our Firm. Within this position, you will be responsible for concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel arrangements, document management, business development, and other complex tasks and projects. This position will be based in our New York office and has a hybrid in-office/remote working schedule. As the Administrative Project Coordinator you will: Perform assignments that are varied and complex in nature, often while under time critical deadlines. Coordinate complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications. Troubleshoot software and hardware being used by attorneys, in consultation with technology staff. Assist with document management and records retention for administrative files. Develop project strategies to ensure efficient completion of tasks. Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work. Acquire and deploy an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks. Coordinate with other Firm offices, both domestic and international, as required. Assist with Department initiatives and special projects. Assure that all completed projects adhere to accepted professional standards. Assist with preparing materials for presentations and conferences. Enter attorneys' time records and submit attorneys' expense reports. Assist with attorneys' calendaring and scheduling requests. Assist with attorneys' administrative requests. Perform responsibilities of other support services when needed, including printing, scanning, duplicating, quality control, faxing, and hand-delivering packages. Organize and facilitate conference and video calls. Answer, screen, place phone calls, and take detailed messages. Monitor, assign, and complete job requests received through the Supplemental Work Assistance Team service. Assist with processing and payment of vendor invoices. Open, read, and route mail, as directed. Demonstrate strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manage Firm resources responsibly. Comply with and understand Firm operations, policies and procedures. Perform other related duties, as assigned. Prepare engagement letters and new matter memos for new clients and matters. Assist with new-business conflicts process. Assist in promoting business development, entering contacts, and business activities in InterAction and coordinating with Marketing department, as required. Coordinate with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services, and external vendors. Coordinate client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants. Receive and interact with incoming clients and visitors. Qualifications: Ability to provide upper-margin customer service Ability to synthesize information so as to prioritize and organize tasks High proficiency with relevant Firm computer software programs such as Outlook, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint, with the ability to learn new software and operating systems High level of professionalism Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations Initiative and confidence to assume a high level of responsibility in a fast-paced environment Ability to handle confidential/sensitive matters Ability to read, interpret, convey and follow instructions Excellent attention to detail; is neat and accurate Ability to communicate effectively and maintain a calm and professional demeanor Ability to work well independently, as well as effectively, within a team Ability to handle multiple projects, assignments and shifting responsibilities and deadlines Ability to work well under pressure Strong organizational skills Flexibility to adjust hours and work the hours necessary to meet operating and business needs Flexibility to travel as required Ability to work in office Must be a Notary Public licensed in New York State or able to obtain a commission within six months of joining the Firm Education And Experience: Bachelor's Degree Minimum two years' related experience in a law or professional services firm Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. Salary Details $85,000 - $100,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Lara Bell at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage

Job DescriptionSalary: We are seeking a detail-oriented and proactive Project Coordinator to support our Project Managers in the successful execution of land development and building design projects. The ideal candidate will assist in coordinating communication between clients, consultants, and governmental agencies; track project milestones; and help manage documentation throughout the project lifecycle. Key Responsibilities Coordinate project schedules, deliverables, and deadlines across multiple teams Facilitate communication between clients, consultants (civil, MEP, structural, surveyors), and jurisdictional agencies Assist with entitlement processes, permitting, and jurisdictional approvals Organize and maintain project documentation, including meeting notes, submittals, and revisions Prepare and distribute meeting agendas and detailed meeting minutes Track project progress and assist with regular project reporting to stakeholders Support the Project Managers with daily administrative and coordination tasks Follow up on permit submissions, plan reviews, and consultant deliverables Assist with invoice tracking and consultant coordination Use project management software to update schedules, logs, and team communications Qualifications Bachelors degree in Construction Management, Architecture, Engineering, Planning, or related field preferred 2+ years of experience in a similar role within an A/E/C firm or development-related industry Familiarity with land development processes, permitting, and entitlement procedures Strong communication and organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management platforms is a plus Ability to manage multiple priorities in a fast-paced environment Experience with agency coordination and an understanding of permitting processes is highly desirable Why Join The Dimension Group? Collaborative and supportive team environment Opportunities to work with national brands and diverse project types Competitive salary and benefits package Growth opportunities within a well-established and expanding firm